001I call the meeting to order at 6:31. And the first thing on the agenda is election of a board of directors chairperson. So I'd like to nominate Denise Dacon. She is our longest standing board member. She has a year of experience under her belt and she knows just about everybody and can mobilize them like she plans to do around this budget next week. Is there a second? Is there discussion? Are we open to other nominations? Discussion. Is that Yes. Um I'd like to nominate Chris Raa if she was willing to accept the nomination. Um, I know she's been the vice chair or assistant chair for many years and has a deep background in education in this region and I think could bring some interesting things to the position. Thank you, Sabrina. I can I decline?
002You can decline, of course. I appreciate it, but I just don't have the time that it would take to do the job. I'm happy being on the board, but I just that's a whole another level. Other nominations, other discussion? Are we ready for a vote? All those in favor Denise Dacon as chairperson for the board of directors for the 2526 school year. Is that you three? Thank you. Pardon me. Oh, my mic. Sorry. Um, Ruth asked to be on policy still or any other committee that she was on. She'd like to stay on. So, I know she's on policy. You're on policy as well. Do you want to stay on that? Would like to stay unless somebody feels very strongly that they would like to. Anybody? Um, this another committee. Um, negotiations. Yeah, negotiations. Sabrina,
003we might get a break. Do you still want to stay on that? I We don't have anything. I forgot it was technically separate from personnel. Um, I'm fine to stay on it. I don't think we have any this year. Right. So, so on name, you and I'll still be on it. Yep. Okay. Um, curriculum. That was June. Would you both like to stay on it? Yes. Yes, we can. Yes, we will. I feel like I'm missing something with Ruth and [Music] Okay. So, we have Yep. Yes, we did it. Finance food service. Food service. I don't either. Interesting. I didn't even know we had one. I didn't remember. That's how many years it's been. We haven't. Um Ruth and Julie maybe. Would you like that? Unless you Anybody else? Did you want I know you
004want to. Okay. So, I was going to say it sounds like it's up your alley. Really? So you want it you and Julie. Yeah. Okay. So we're going to take you off. Drop out. Make that Ruth. Anything else? We miss Diana. I'm sorry. Y [Applause] so it goes um finance Chris and myself personnel Sabrina and myself buildings and grounds of Sabrina and myself Waldo County Tech Center will be Julie anymore Clinton as as far as I know I I see he's listed We might have to ask, but um we can do that. Policy is Ruth and Chris. Curriculum is Julie and Chris. Negotiations is Sabrina and myself. Dropout is Julie and Ruth. And food service will be Chris and Julie. All in favor of those, it's a form of a motion. Unanimous. Thank you. Any
005adjustments to the agenda? Just the volunteers from the volunteers from Make a motion to accept the board meeting agenda as presented with the changes. So moved. All in favor? Unanimous. Any recognitions tonight? I have none. Well, perhaps I should I'd like to recognize um the staff of summer school. They have done an amazing teachers and support staff. Um but you have custodians, you have food service, you there's you have administration, there's just been um a plethora of people there that are supporting kiddos from RSU20 um during the summer school experience and it's been lovely this first two weeks. So, and I also would like to recognize Dr. Laura Miller as our new superintendent of RSU 20. Um, I know it's your first official board meeting. Welcome aboard. Thank you so much. Considerations of minutes for
006the regular board meeting on June 11th, 2025 and the special board meeting of June 23rd, 2025. And that's in the form of a motion. Second. Any discussion? Any changes to the thing? All in favor? Are we voting on them both together? Yes, that's what I was doing. Okay. I'll have to abstain because I miss one. Okay. Then I'll take them separate. I'll do them separate so you can vote on them. Um to accept the regular board meeting of June 11th, 2025. And that's in a form of a motion. Second. Any discussion? All in favor? unanimous and form of a motion to accept the special board meeting of June 23rd, 2025. Second. Any discussion? All in favor? Abstensions. Got it. Thank you. No action required for the consent agenda. Buildings, grounds, and transportation meeting minutes of
007July 1st, 2025. Anybody notice anything in the minutes? No action needed. Any presentations? I have none. Any public participation there on the list? No. Okay. Report from the administration, Josh. kids not being in the building. Um we do have a few things that are are brewing in for for next year. Um we have meetings set this week. Um administration at the high school middle school will be meeting with Count Me In, which is a local or statewide nonprofit. Um the high school middle school has entered into a rural main high school uh cohort where we're going to examine and look at um chronic absenteeism and truency with other high schools in similar ilk. Um hoping to build off of their expertise to address what we see as a problem in the high school middle school
008with absenteeism and truency and hopefully get some um solid systems in place to address what has just been a lagging problem for us. So we're pretty excited about entering in the that cohort. Uh also we have a meeting this week um with Rubicon Atlas. Um if you remember back from when we had our uh accreditation um come through. One of the critiques and actionable items that we had to work on this coming year was to get our curriculum in a public-f facing format so that it was easily accessible. So we are entering into an agreement with Rubicon Atlas to do that. Um so this first meeting will be an onboarding for us. um getting a strategic plan in place so that we can hit the ground running in September with uploading and transferring all of
009our curriculum documents over with the target by the end of the school year to have something ready to go publicly uh facing outward and then internally for curriculum organizations. So, more information coming as we get along with that. Uh and then staffing, we're fully staffed. Um it's great to be in July and not interviewing. Um, and we're onboarding staff slowly but surely coming in, new staff, getting them keys, showing them the rooms. Um, really excited for the the start of the school year. Already chomping at the bit. Any questions for the high school middle school? I do. Um, on the accreditation um are we in the timeline to meet their um what they say that we need to change? Yeah, I'm confident with the work that we've put forth and the the actionable items that
010we we're working on, we'll be easily able to hit that. So, just so you know, timeline, we have this year to work on those three our three objectives, and then we'll have an accreditation team coming back in um the fall of 2026 to go and evaluate um where we are. Um but everything is is pretty manageable what we need to do. Good. That's very good. On track, I would. We're on track. Thank you. I'm I'm glad to hear that be because some people um seem to think that we aren't. So, I'm glad very glad that you brought that up tonight. All right. Thank you. He did not. Okay. He did not. I don't It's okay. I believe Josh is next. learned here today. We had a we had a rescue dog that showed up at
011the house yesterday and had to deal with that and after that my allergies have been driven nuts. So, is this on? Good, Bob. Sweet. Um, good evening again. Uh, this is our busy time. We have a little bit longer list. Uh, one of the things I'll talk about in a little bit I missed, but um, hopefully I'll remember it when we get to it. Custodians are in full swing reconditioning floors and classrooms uh, and offices. Elementary is getting the upper and lower ones done um, while having to kind of work around summer school. They're a little bit crazy in that school right now. Uh middle school is almost half of the back hallway. Classrooms are done and they're working around um extended school year students there. Um high school has finished the cafeterium upper high
012school hallways and classrooms and half of the lower hallway and classroom. So we're right on track with where we need to be for uh the summer work for getting classrooms ready to go for August. Uh maintenance has also been busy in all the schools. repair and painting of outside overhangs at SCES. Um removal of old fan in the SCES lobby, one that was brown even though it was supposed to be white and installation of two new high flow fans. If you guys walk in there, look up. They're awesome. Um replacement of damaged floor tiles, repaired the SCES basketball adjustable backboard that got damaged during uh winter activities. Um, moving heavy furniture with custodians, removed and recycled old CRT televisions, repair and updated Superintendent Miller's office with a awesome color paint. If you stop by, you'll
013notice that it's a little bit brighter in there, and it's not because of who's in the seat, just but it's also the walls. Um, they've also been doing uh we've also been doing a lot of painting of the classrooms. We're tried to get on a two-year three-year cycle with paint repainting classrooms throughout the school. Um they're chipping away at that. Uh we should be able to complete that within three years if not two and a half. Uh grounds, they're mowing of all the lawns and sports fields. Uh we're trying to do better upkeep around the soccer goals this year. Uh we put wheels on the fall so they can just move them and keep mowing. Hopefully they'll uh continue to do that. and better upkeep of trimming around the parking lot and school structures as
014the weather prohibits. Uh we've also done RFPs for contracted services as you have in your your uh packets. Um sent them out, returned, evaluated, and recommendations have gone to BG&T. Um EM EMC and CCB, they're finishing up the heating project. Um we had some fittings that were missed and they uh they're taking care of that. it was around 50 50ish uh fittings and they went through and they're um removing those and uh upgrading them. The gym exhaust fan with that big shroud has been removed off the side of the gym that you see from the school side from the from Mortland Roadside. Um and that has been vinyl sided and the heater has been installed back in the storage area which is almost everything on the punchdown list. So, um, a lot of work being
015done. They should be done this week with most of it. Um, so we're we're probably a week ahead of time. So, it's good. Uh, gym lobby is set to be repaired and updated in early August around the same time that we're refinishing the gym. That's going August 4th through 6. And the middle high school underground propane tank replacement is anticipated in August as well. So, we should be right on track with opening school without a whole bunch of stuff going on when the kids walk through the door. Um, I would like to thank all custodian maintenance and grounds crews for their dedication and pride in what they do to get the school ready to open in August. Any questions? I have a just a quick question around what the repair and update in the gym
016lobby. So, if you have walked in there, you'll notice that there's this nice ridge in the middle that uh is going to be ground down and smoothed out and then all new tile be put in there. We're also going to be looking at potentially if they'll fit, we'll be moving the um relocating the trophy cases to an area that's a little bit more visible in the school in the in the hallway close to the cafet. We're not sure if that's going to fit, but that that might go on in that time frame, too. So, it's going to look like a whole new gym when you walk in. Great. Thank you. Any others? Awesome. Thank you. Committee reports. Oops. I'm sorry. Go. Okay. I apologize. No need for you. I It's been a lovely first week
017and a half. Um I was sharing with um Denise and Julie earlier that I have been um working at the elementary school um for summer school um supporting and just being in the classroom. I'm building connections with students and with parents walking kids um in and out of schools and teachers. It's just it's been lovely. So, it's been a great way to just start um and and learn more about the school, learn more about um what's happening instructionally in the buildings and things like that. And boy, there's just such a a great energy when if you come in, you would just it just makes you smile the whole time that you're there. You smile. and there's um a tremendous amount of support from this district for people that are willing to work and and give
018up their summer days to be there supporting kids. So, it's been lovely. Um I shared with you um the numbers, they're not exactly right after I had created this. I talked to Josh and this the 6 through 12 numbers could be increased I think by 10 more. So, um we've got quite a few kiddos. We've got probably close to 70 K12 students that are participating. Morning is instruction. Um, so they're practicing skills that either expanding on skills or practicing skills just to be ready. Again, I've been specifically in the incoming kindergarten through fifth grade classrooms and there's some some really good instruction going on. Um, and then the afternoon for the littles go home. Um, K our K1s go home, but we're doing enrichment in the afternoon. They've been to the Ponopscott Marine Museum. They
019had there were the kiddos that went there will be doing a presentation near the end of um, summer school. They've done some sailing. They've done some kayaking. They've got things planned every single day. And there's the second group is choosing uh theater if they want to participate. And there'll be a production at the end of summer school. So, it's been wonderful. And again, I wanted to share kudos. I appreciate Josh and and Ken have been in the office last week furiously painting and and getting me in there by Thursday. So, it was they did a really nice job. And then just sorting through and going through things. It's it's been lovely. So, great first couple days. I really appreciate your hands-on approach and just overall presence in the buildings. It's a pleasure truly. Any other
020comments? It it is good to see in the in the building and and without with out and about in the community. So that is very good. Thank you. Committee reports. Chris, did you have a policy meeting? Okay. I don't think so. Yep. We did have a buildings and grounds. We have had a buildings and grounds. I believe we're going to go over a few things. um it's further down in the um B. So um we really couldn't vote so we decided to bring it to you guys as as a group and leave it up to you guys to um vote it through or not. Are you talking about on Bids? Yes. Okay. Yep. And that should be in your packet, too. Yeah. I wasn't able to be at the BGT meeting, so I think that's
021why we couldn't do any voting there. Yeah. And we didn't. We just brought it right to you and decided to vote right here, but the information should be right there. Okay. Old business, there is none that I see here. New business, consideration of approval for the fall coaches and we'll take the volunteers off. Um, we'll do them individual then if that's the case. Um, in a form of a motion, Charles Robertson, middle school boys soccer coach. Second. All in favor? Thank you. Kelly Gekkham, middle school girls soccer coach. Second. All in favor? In a form of a motion, RJ Robertson, high school girls soccer coach. Second. All in favor? Unanimous. In a form of a motion, Dale Ollock, high school boys soccer coach. Second. All in favor. In form of a motion, Jeff Gold, middle
022school, high school cross country coach. Second. All in favor? [Music] I don't know if all the bids were in here, Josh. Not. I didn't see them in here. Um, did I see it? Was it? Oh, I had that. But we I we had um printouts of the Oh, do you have it on yours? Cuz I don't see it. Hang on. Oh, is it? Huh? Oh, yep. It is. Sorry. Just further down. Um I don't know if you guys saw it but there is um amounts here um the bids here and that's the ones we brought forward. So in the form of a motion to bring Terminex as a pest control contract. Any discussion? You'll see the doll. All in favor? Unanimous. in a form of a motion to bring Cassella waste garbage recycle contract. Second.
023Any discussion on that one? Just a question. Yep, that's right. Um just because there isn't another bid. Is it Cassella or you are Is it Cassella or nothing? Nobody else bid on it? That's correct. Ah, okay. Makes sense. Thank you. Anyone else? All in favor? In a form of a motion, Brad Aken and Suns plowing and sanding contract. Second, any discussion? Just again a question. Is that who we had last year or is this a new one? Can we get and again I'm sorry you probably said this in the committee meeting but um other than being the lowest bid anything particularly commending these folks mic um other than the the lowest bid um they did bring a couple they have a little bit more equipment that's available and they um especially the idea of using
024a snowblower on the sidewalks as opposed to plowing them um is a little bit more preferred. So, uh we'll keep those those uh snow plows off of there. And um yeah, that was it. And they're going to be right up four feet to the door, I believe, that you told us in that meeting. And they were going to sand. That's what he told us that night. Sabrina, any other questions? All in favor and a form of a motion to hire Seammens for the HVAC contract. And I think that one's in your any qu any questions and I did see you got that down for price. Um when we brought that forward um the price was a little bit higher and we asked Josh to call them back and and they did come down a little
025bit for that. So any questions? Um Josh, was it 20,000 they came down? 15. 15. Yep. Because it was 291. Yep. Any questions? All in favor? Consideration of approval for the 2526 board of directors meeting dates. That's in your packet, too. We need a second on that. Any discussion? Sabrina. Um just one um typo that's going to need to be changed at the bottom where it says with the exception of August 13, 2025 and June 10th. Right now it says 2025. It should say 2026. Yes. Yep. Say that again. So, it's not in the list of things, but where it's got any other discussion? All in favor. Second reading of the K through2 student activities and communications coordinator job description. Second. Any discussion on that one? I just want to thank everybody because I know
026I wasn't able to be part of the conversations, but this looks great and I appreciate that it is moving forward. All in favor? This has to be in a form of a motion. Consideration of the budget referendum warrant articles and signing of the warrants. And I have to read this in a form of a motion. Whoever said it on my desk. I move that the vote entitled vote to call and approve the warrants for the budget meeting and the budget validation referendum and to authorize the notice of amounts adopted be approved in form present presented in this meeting and that a copy of said vote be included with the minutes of this meeting. Vote to call and approve the warrants for the budget meeting and the budget validation referendum and to authorize the notice of
027amounts adopted. voted that the warrant for the regional school unit 20, the regional school unit budget meeting presented to the meeting be approved and that a regional school unit budget meeting be called for July 23rd, 2025 for the purpose of voting on the annual budget for the regional school unit for the 2526 fiscal year. That the warrant and notice of election for the regional school unit budget validation referendum presented to the meeting be approved. and that a regional school unit budget validation referendum be called for August 12th, 2025 for the purpose of approving the budget adopted at the regional school unit budget meeting for the 25 2025 2026 fiscal year. And that the form of notice of amounts adopted at budget meeting presented to this meeting be approved. and that the super superintendent of schools
028of the regional school unit be authorized and directed to complete said notice in accordance with the regional school unit budget meeting on July 23rd, 2025 and to cause copies of said notice as completed to be delivered to the municipal clerks for each municipality of the regional school unit for posting at the Poland places for the August 12th, 2025 regional school unit budget validation referendum. And that's in the form of a motion. Second. Any discussion? All in favor? Can I just ask a clarifying question since I wasn't able to be there on the 23rd? So, the same thing happens again. We do the evening meeting that is open to everybody and then there's the town's votes on the 12th. Is that right? Yes. Okay. Just want to make sure I had that correct. So we'll start
029as we did last time section go around your name. Sign where your name is please. And just to confirm Denise that budget meeting is July 23rd you said. Yes. Does she have to sign that? I have a That was just a copy for you to Okay. Thank you. digital motion. I think that's the only attached but Jess will know. So do I. Thank you. All right. There will be a board meeting on the 22nd because we we will need these two committees to bring potentially bring um something to the board for vote. In that case, um, sorry, this goes back to an earlier agenda item, but should we have added the 22nd to our list of board of directors meeting schedule if we know we're going to be meeting on the 22nd or is it
030a special meeting? Actually, we don't need personnel before the 22nd. We won't need it before the 22nd. And I'm gonna ask Josh I maybe I'm off. Do we need And Bob? Yes. In terms of the keyless entry, do we need the board to make a decision this month or can they make a decision in August? Uh, it's it's this month, right? It's this month, right? Okay. We do need a BG& you didn't have any prices. That's correct. Right. And they have now come in and then Bob and Josh and Laura will evaluate them. And so we had originally talked about the 15th, I think, as a BG&T meeting. The last BG& meeting. Will that work? Will that work for you? I mean, it's okay for me. I just feel bad if we're bringing everybody to
031a board meeting on the 22nd basically just for one item. Is there any way we can do it? It's a big item. Okay. Yeah. All right. Security. So, back to your question, Sabrina, about adding July 22nd to our schedule. So when I look at the minutes, should we go back on that action step with the addition make a motion with the addition of a June 22nd a July 22nd meeting? Yes. And that would just be at 6:30, right? We don't have finance before that. And what time do we want to do the BG&t meeting? It's talking the 15th next Tuesday, but uh six. Six works for me. It's okay. Is that Yeah, they give you time. And then July 22 is at 6:30. No finances, I say. Correct. It won't be on the second one.
032No. Okay. Um and D, I heard you say no. We we would just need to have personnel meet before the August 12th meeting, but we also wanted to talk about posting for Oh, that's right. and that so I stand I correct myself again we do need a personnel committee meeting fairly soon so that we can move forward with um posting of business manager. Is there any way since it's the same two people on both of them that we can just do them both on the 15th one right after the other or one right before the other or whatever. It's perfect. I mean I can do f since it's summer I can actually do five or 5:30. I I can on Tuesday I can come in 5 or 5:30. 5:30 should do because personnel we're going
033to do both. So you might want to you're more than welcome. So we'll do personnel and BG&T 5 starting at 5:30 on the 15th. Yeah. Okay. And then on the 22nd it'll be at 6:30. and that will be here and we will put out an agenda for both those meetings to the full board in case other board members are interested in attending for the based on the topics. Okay. So, school board meeting 22nd at 6:30, but then the budget referendum we said is going to be at seven. Correct. And will that be over in Yep. wherever that way? Yeah. I make a request that we do policy on Monday, the 14th and Ruth may have a different idea, but I just like to make that request for me. We will be at a meeting in
034Stockton. No, I don't mean like general in general. Sorry. I thought you wanted one already. No, I don't want one already. It's summer. And I'm happy to take other suggestions. Okay. So, just for my own being able to plan things, it seems fairly unlikely that there is going to be any need for me to be here the week of July 28th. I'm not hearing about anything that would crop up that week. Is that right? I don't know of anything. Okay. Thank you. You're not going to England again, are you? No. I am going to go lock myself away somewhere and finish a book that's due by September 1st. I need a week. I need a week with no kid, no husband, no pets, no distractions. Where are you going? I'm literally just going to book
035an Airbnb somewhere and sit there. She can't go out back in hers. No, go down east where they live. That is where that is exactly where I go. Somewhere down east that has a opening. So, okay. Great. Any other comments or questions before we go? Mot uh date and time. We got that one. We're going to meet the 20 second. Yep. And motion to adjurnn. So move. All in favor? Thank you.