001goes again under letter F on the new business consideration of approval of spring coaches and volunteers Middle High School track Jeff Golder Middle School softball coach Dallas Richards volunteer Angel Hathaway Middle School baseball coach Austin Heath and high school softball coach Kristen oy with volunteer AJ Robinson those are the only adjustments thank you any recognitions tonight not tonight considerations of minutes for the Mera board meeting on February 11th second Ruth just made it a motion oh I'm sorry I'm just gonna second I'll second it sorry Ruth I got you on that one uh consent agenda policy committee meeting February to vote I thought we voted all in favor I have to abstain that's right you here in spirit no consent agenda agenda policy committee meeting February 10th finance committee meeting February 11th and policy committee
002meeting February 24th no action required any presentations that we do we have Mr Bradford here to bring up the generative AI that is now procedure my name is Bob Radford I'm the director of it and uh data manager here in rsu20 I'm also the team representative for the rsu20 road map to AI team and we're bringing forth to you tonight um the draft guidelines that we've been working on for uh a framework for student and staff use of generative artificial intelligence and just to quickly review in your packet you should have both the uh the um executive summary presented back in December and the draft version of the uh administrative guidelines and when we brought the uh executive summary forward I mentioned it was part one of three parts so you had the executive summary
003which was the overview the plan um then the next step would be some guidelines for students and staff and then the third plan I mean the third step will be the execution piece um since uh I made the presentation in December main Department of Education has released their road map uh to AI um it's pretty extensive um it's got a lot of good information in it however local guidelines uh no guidelines are set in it loc it's all left up to the local so um that's what we're looking at tonight um the guidelines that you have in front of you the draft um were based on a template provided by Drummond and woodsom uh in May Drummond and woodsom had a generative AI generative artificial intelligence or gai um webinar and they presented that uh
004set of guidelines as a template in the fall uh drum and Woodson had another uh webinar that was for technology and in the school and law um and presented the same template again so the road map team used this template from Drummond and woodsom as their guideline um we didn't uh make any uh significant changes other than inserting rsu20 were applicable uh we did not use any generative AI tools to generate any portion of this we used the uh the legal guidelines that were set forth as you look at the guidelines themselves I want to refer back to the executive summary um in your executive summary we laid out recommendations and a solution and we said the solution needs to include an ethical framework that would uh provide transparency data protection and make sure to
005incorporate already board approved policies that have to do with online uh work and other things and we wanted it to be clear and we wanted it to use Simple language and stay away from technical jargon so as we look at the guidelines themselves uh um on page three you'll see the purpose and the scope that defines what what the guidelines are talking about what they're for this is for generative AI as opposed to regular old AI that you're used to like spell check grammar check um you know talking to your Alexa or your Siri generative AI produces a new product out of some kind of input then the next section we look at we is the staff section if I had been designing the guidelines I would have put the students first because I like
006to always put the students first but I didn't design the guidelines we're just using them so the guidelines for the staff were on pages four to six and four to six set the parameters um for ethical and professional use it's divided into two sections so that staff have a set of guidelines for them if they wish to use generative AI tools as part of their professional responsibilities and the student section is if teachers are going to then choose to use it with students in the classroom the students also have a set of guidelines that they they have to go by um those section the section that deals with the staff section um um doeses uh mention describe the confidentiality the student data privacy agreements the sdpa we call it um professional development is in there
007um also uh the the use of gener AI is to complement or augment their already professional skills that teachers have it's not a a substitute for that the next sections 7 through n of the the guidelines for the students um and it also mentions in that section g is not a replacement for learning or a substitute for learning it sets guidelines um and in that section I will in a second uh comment on some uh points who brought up during the December meeting then the last the very last part um is a summary after the student guidelines the section is a There's a summary um there's a student summary then a summary for the whole set of guidelines and then we've listed all the policies the board approved policies and procedures that are already in
008place that uh this set of guidelines will lean on so your copyright compliance your social media um your acceptable use policies uh bullying code of conduct Etc any questions so far on the guidelines I've got more information to provide but I wanted to just stop and see what kind of questions we have moving forward our next steps uh the guidelines will uh we'll run those pth Drummond and woodsom one more time now that we've added our parts and pieces into it to make sure that we haven't made any significant changes to the guidelines once that comes back I'll remove the word draft and then I'll begin pushing it out um we'll send it out to the board if there are significant changes to be made then I'll discuss with Mr Downing what the next steps
009are um then we the team will begin working on uh the next piece which uh from your executive summary were all the pieces that weren't covered by the guidelines which is uh quite a bit the engagement the collaboration um education and professional development um we're looking at uh uh presentations to the staff present ations to parents and Guardians we'll start off with a letter home start off with an email to staff um then uh we're also in the process of generating some web resources through all the uh uh research that we've done that makes explanation of generative Ai and education easier to understand for both staff and parents and Guardians um and we'll stay away from the technical stuff that I'll do that in my office I'll look that stuff up um we want to
010have parent informational sessions as well so not just being able to send an email out and here's some links go look at all the links but we have an opportunity for parents and Guardians to come in and ask questions um we do have a a cenal timeline that we'd like to have all these things accomplished before school starts in the fall so we have the professional development in place for the staff we've had informational meetings for the parents and guard Ians um and then the other things we want to uh make sure we address are the transparency and feedback to uh make sure that that there's a process for getting information back the the parent Guardian sessions will provide us some feedback as well um and I would like to at this point some of
011the comments that were made at the board meeting when we presented the executive summary just address those a little bit um because that is beginning of the feedback so one of the the comments I had written down was um if a parent or Guardian refuses to allow GI use by the student what happens next um talking with the roadmap team and with the administrative team um it would be the same process we would use for any other type of uh instructional delivery that needs a modification so we just would make the modification that would be needed um hopefully we can alleviate some of the uh The Angst around GI uh but we will have a process in place in case that decision is made by the parents or Guardians um second comment I had and
012which I seem to have misplaced here well I got a backup it's always good to have a backup yeah that was an it that was an IT joke um how do we inform parents that g is a viable tool that students need to know how to use effectively and ethically and that's where our our information sessions will come in and being able to point folks to more information that we'll have on on web pages Etc um it is a continuing process it changes rapidly um so we have a bunch of work to do we've got exploration to do in order to be ready if it's not ready to deploy by the beginning of the school year then we'll have to rethink but that's our plan right now any questions I have one that oh go
013ahead Sera and it may not be a you Mr Bradford question it may be a admin question is it you know once this gets or if this gets up and running um a lot of students now don't at least the elementary through 7th grade so far don't have a lot of homework right is the possibility that that would increase because of the access to this tool that's the first part and two what do you do for the families that don't have the financial resources to access the internet so they can use these programs in their home or is this something that's intended to be used in a school setting or more for homework on the other end when the kids get older and that may be an admin versus a u question but I just
014figured I'd ask it I'm taking notes so I could answer these questions for you because I don't have those answers just something to think about if nobody's jumping in to answer that question I'll um I'll ask my questions uh and first thank you um I know this is something that I was really pushing for and I'm pleased to see it I think um this is a really good uh start to the process um I I have two questions I had one before you started talking about the feedback from December which is it maybe aren't there yet but um there's a a small section at the end that talks about the professional development and then training for students as appropriate have you given any thought yet to who would deliver for that professional development and are
015you thinking about sending teachers to workshops elsewhere and we Haven defined it yet but we have started to talk about it I've thought that to begin with will be um um in-house training um so we'll have part of the team will go and get train to trainer kind of thing and we we'll provide the information and as far as educating the students to plan right now would be um grade level age appropriate training so we're not going to be teaching kindergarteners how to use uh chat gbt sure but we'll be giving them skills that when it comes time for them to use chat GPT they'll be able to address that um I have another question about uh tools do we have or have you investigated whether um access to Gemini can be rolled into our
016Google subscription that we currently have uh Gemini can be rolled into it except we don't have a student data privacy agreement so what to Sidetrack for just a minute when it comes to Google Google's core services are under the student data privacy agreement so docs sheets those kind of things and then when you get into the to the um outlying pieces like Gemini there isn't a student data privacy agreement so we may not be able to do that we have to look at other tools there are hundreds coming out um so it'll be part of what the team will do as in conjunction with the staff what's the best solution for the the grade level for the school Etc okay um and then last question which was just brought up when you were talking about
017the feedback and this may also be more for administrators you mentioned that that if a parent objected to the use of G it would follow the same process what is our process and can and and is there some limit to like I mean if I say I don't want my kid to learn algebra is there a process for like taking them out of algebra class I don't know who wants to okay and maybe let me provide some context here done right this becomes as Central a part of the educational experience as math Social Studies English anything else and I so I'm to figure out like how do you say my kid's not going to have generative AI when hopefully that is embedded as a functional tool throughout the curriculum maybe you're we're not there yet
018I don't know but I don't have the ability to answer that question anybody else want to take a stab at it or you just want to add that to the list I think in general we have family members who check to the topic it's not as general as algebra one oh sorry it's not as generals algebra one but like when we have I'll give an example we have a student who might be opposed to um have a philosophical uh opposition to dissecting in biology and so what we would do is that request would come in we would look at what parallel activities could get at the same learning targets and the same curriculum pieces and we would have the teacher design and alternative experience we have the same thing when students um or parents challenge
019books that might be so I I would see that in the same vein but but um I think this is very new I think we're asking someone who might say I don't want to access generative AI um that is it's a pretty Global topic I think it's more in the line if a student comes and says I don't want to learn algebra 1 uh what are we going to do about that so all to be addressed thank you thanks sir anything else thank you Bob you're welcome did anyone sign up for public participation see none report from the administration all right make himim go um I've had a request that you don't speak so fast tonight got you got it it's short and sweet tonight so don't worry don't worry um say that I can't
020even Pi the spee uh so kind of quick Turn Around from my last February meeting just really a lot of happening things going on so we just had our uh Special Olympics on Friday so we had six participants in that um cool experience with our kiddos there we actually got probably most of the whole school to line up and kind of walk them out and cheer the kiddos out so it was a great experience we had signs made um so it was a cool experience and not only those those participants but are whole school as well um we also have our learning Expo Thursday from 3:30 to 6:00 just a good opportunity to open up our school doors and kind of open up our classroom to show parents what we've been doing the past couple
021months um so that would be exciting for for our school um Mr down I did mention Angel hathway she is our staff Spotlight it doesn't surprise me she's volunteering um for Middle School softball because she has been a great piece to us um working as an edtech for the K2 uh resource room so she's really gone above and beyond for her kiddos volunteering wherever she can jumping in wherever she can so angel thank you for all you do um also keep going on with our newsletter we also have the planetarium coming in tomorrow um so it's a think it's through Northern Stars planetarium so it's a cool little Dome that's going to come into our gym and just kind of give these kiddos the ex experiential learning they kind of they need so we're kind
022of looking at those opportunities I know I talked about the within the whale coming in April so I'm just kind of looking to give these kids the opportunities to kind of give this experiential learning um other than that that's really all I got um any questions I'd be happy to feel them um on the the student Expo is this in place of the spring parent teacher conferences it's not in place I know I have teachers who if they reached out to parents and just if they want to schedule they can but that is a part of so we do have conferences on scheduled on Friday as well and I also have tent teachers schedule from them okay um in sure yes it is to open door just kind of go in yep yep similar to
023what we did in the um kind of in the fall just showing parents what we got going on um just a a shout out and thank you for um some data on your front page that daily attendance is up 1.5% I mean a that's great and B it's great you're providing data driven evidence of what's going on yeah the ad Ada is what you really drive on and that's huge from December so 1.5 it may seem small but it's it's a big deal it's a big deal thank you for noticing by the way any other questions Ruth you got something doing over interesting question I don't know that this is the platform okay you can we can talk later any others thank you thank you thank you [Music] not biting on to that Josh your
024computer sleep want the light uh I can take the Maybe so we're going to start with the high school middle school and looking at our extracurricular in athletics um if you remember from the last meeting we had made a request for an overnight trip for our robotics teams to go down to South Portland to compete in the state competition um Susan kapple who is our coach couldn't be here this evening and the kids were terrified when I asked them if they wanted to come and present so they are not coming so I know I I don't know um so Susan put together a slideshow going over the robotics program um and I'll do my best to to describe it um so this program starts in September actually it starts last May when the games are
025released and the kids begin building and working on the challenge and every year the challenge is different um they access and use a core set of of equipment and they have to build a robot to um meet the the requirements in terms of height and weight and width um to meet a specific goal this year in general the the goal was for a robot that could pick up these dut sized Rings put them on a a spear and a platform and then move them into positive and negative scoring Corners as well as climb a a large apparatus in the middle of the the field anyway so we had when we put the the call out we had 30 plus students in both both the middle and the high school participating in um the build session
026with about 20 that were regular which really amounted to six Active teams three in the high school and three in the middle school and in the build sessions um there are it's iterative design and they're testing and they're collaborating and they're working together um and then they go to these qualifiers um and every month there's a qualifier and they compete in this I mean frenetic uh competition where they are paired up with different uh different schools and matches that rotate around and they try to qualify for the um for the finals in which they get to select and pair off with what they feel is a um a cohesive team or a team that matches their style so they can score as many points uh it's an amazing event if you don't get a chance
027just check it out it's it's a lot but it's amazing um we talked about so you can see some of the pictures of our design um are robots um you can see there's there's the climbing apparatus one robot trying to score points by climbing up the uh the apparatus um our results so we sent two teams to States we sent a high school team which was composed of two students they are homeschool students but live in the district um they were one of 48 teams to make the um to make the finals they scored uh 17th out of the state um that was the end of the road for them because we only send three in the state to the world um but a really really strong showing we had um our Middle School team
028was a team of four sixth graders um they were one of 24 teams selected in the state to go and compete uh they matched up and lost in the first quarterfinal round but a strong showing um their robot was actually under considerations for a judge's award because they in part of this as well as students are um competing but they're also presenting their robots to a panel of judges and talking about how they worked collaboratively in the itative design so they were under consideration for a judge's award as sixth graders so pretty pretty impressive group what will happen next um in May they'll have the world's um yep so there's there's our our robot for our sixth grade team it's called the decode doombringer don't ask me how they named it but that's what they
029are um what will happen in May is we'll have the world competition the students have a watch party where they'll watch that and that coincides with the release of the game challenge for the next year and so they will begin talking right away and getting ready for the next the next season so um we're going to dip our toe into the hosting end of this we're going to host a qualifier um we're looking at November we're working with uh partnering schools in the area John baps in particular to um seek support for that but hopefully bringing multiple teams to Searsport and starting to host some of these qualifiers now that we've got our a solid grounding so any questions about the robotics piece yes so like this year's CU I recognize some those six Raiders
030if for some reason they were to convince someone that's like seventh going can like kids come in later like hey I didn't wasn't in sixth grade but I'm in eighth grade now I'm interested Absolutely I'll read between the lines okay all right but before I go on just again a huge shout out to Susan capwell and Bud Rivers who dedicated a tremendous amount of time with these kids weekend builds evening builds um the competition we load up buses at 5: in the morning typically so you can be there for a check-in um and in in a in a judge's um measuring I mean and they're there till 11:00 at night so those two um have done a phenomenal job at building this program um and seeing a lot of success okay uh moving on we
031also had our one act um plays competitions uh they were last week at madic Valley uh we had a play that was written by an alumni uh Grace charlam called being Bronte uh we did very well we received some accolades and some honors we had Bay Netto Delilah Brown and Aiden Boyd all receiving Festival cast Awards all Festival cast Awards and then we had Joselyn marathu Aspen fog n Brad street and K Sable all receiving accolades accolades and rewards for costuming uh they had to do a lot of Designing and costuming around um uh time period pieces so it was a challenge for them as well as Dave was saying we had our Special Olympics out last week great showing good to see the kids out there and a lot of support um Athletics we
032in a bit of a low right now and it's a good it's a good low but we did we were represented for our um our senior game for Class C basketball we had bayy baggley and Charlie Lewis representing our school in the senior basketball games um spring Sports ready to get underway as you see we are bringing coaches forward those will start March 2 4th and we'll be up and at them hope the snow melts quick um academically uh sdms coming up this week we have student Le conferences coming up um where students will be inviting parents in to um share their work and go over growth um that they have seen and share some some work they're proud of and some work they're working on currently with an expo in the the cafeteria so
033that's open invitation as as Mr wox was saying sdhs um we're still going to stick with a uh parent teacher conference schedule because of the way we do semesters this is be the spring parent teacher conference where they have four new teachers so um we just kicked off our program of studies live today actually in the high school so course signups are underway um we are hoping once we get the the students to get their course registration forms in to begin to run iterations of the master schedule um we are looking at expanding our course offerings with courses such as anatomy and physiology and uh also an AP Lit class that will take two semesters so we are trying to expand those offerings based upon student interest and lastly from the middle high school end
034of things um just so everybody's aware and a breast of the nask uh collaborative conference report that is going to the Commission in March uh for a final approval to be returned to us for work um we have been bantering back and forth with the commission um we petitioned one of the findings on our curriculum that was noted as a priority area we successfully petitioned that um so we are recognized as having a uniform and adequate um curriculum it just takes one thing off of our list of things to do but as soon as that comes back we will be talking as a staff how we are choosing to share that information out with the public oh any questions for me yes could you tell me again when that open house is please tomorrow uh
035Thursday evening yeah it's only Tuesday today don't push the week along uh it'll be Thursday from 3:30 to 6:30 in the evening and then in on the morning on um Friday 8: to 11: and so for the Middle School we're doing the student Le conferences those are non-scheduled drop-ins so students are encouraged to come um and show off their work to their parents and then a traditional parent teure conference in the high school thank you you're welcome um is there uh since we aren't doing the kind of parent teacher conferences is there a time when parents of eighth graders will get to talk with teachers about students moving up to the high school and what that looks like so we will have later on once we um once we get a little bit deeper into
036the scheduling we will hold of e8th grade parents night and we will have Amber Crum Holtz who's our school counselor there as well to talk about four-year planning and how this is going to look but that'll be a separate evening for everybody um related request that would have gone for the one that we have this week to a little bit more advanced notice of what's going on would be super helpful for those of us who have complicated schedules and need to get something earlier than the Friday before that says by the way this is what's happening next Thursday noted so anyone thank you she was unable to attend the student council rep superintendent report I have a few things uh I did hand out a policy DN which I will get to in a minute
037um first of all a couple housekeeping items um I didn't interject but um when parents are looking to opt out of information we do have under policies ey I can't remember the exact but it's i d or C somewhere in there um weather hopefully we've turned the corner I say that um just so you all know and everybody that's listening right now we have used two snow days which would put us in that second week of June um I'm not going to throw any dates out yet because Mother Nature is still still out there and wood Main and it's March and we can also get stuff in April but right now we've only used actually two snow days so things are working well with delays and early release uh another housekeeping item um is is
038last night uh the pbea which is panop Scott Bay educational Association uh met with the representatives from from the rsu20 uh and we started negotiations so I want you all to know that we have start of those um next is if you look at policy DN which I handed out uh there are extra copies if folks want to see them that is the school Property Disposition uh um of removing Surplus items we have two buses that we have been using for pots and other material that are ready now to go um they're taking up room in our bus garage parking lot uh with that there's a process that needs to be followed and I'll just draw your attention to a couple items in uh policy DN um first of all is under the end of
039the the first paragraph is declare it Surplus uh it is Surplus at this point uh with that the board then needs to be informed of any property declared Surplus by the superintendent prior to disposal so I am informing you tonight 11 March that we do have two buses that we are looking to dispose of um letter A the board is to be informed of any property valued over 500 uh which is declared Surplus by the superintendent prior to its disposal we do feel that with the buses and the material that's on a bus that the hopefully the bids will be coming in over 500 um so uh that that will be done uh letter B we will contact the municipal offices which would be the town office of seport and Stockton Springs that we are
040disposing of property valed over 500 then if you look at letter C uh starting after the shell it shall be disposed of by Seal bid public auction or public sale we will be using a sealed bid we'll be announcing this uh public notice of any sale of surplus property shall be given at least one week in advance of the opening of the bids uh we will do that uh after tonight um in the last sentence a public notice will occur through our Region's web page for the next 7 days and then if you go to letter e any surplus property which is offered for public sale and not sold may be disposed of in a manner deemed advisable by the superintendent including donation to nonprofit agencies and then finally under letter H any school unit
041identification that has been applied to the Surplus property shall be removed or if not possible removed to be further identified to indicate the intended disposition and surplus nature I have spoken to Vern and we are able to remove on their rsu20 information so if a school bus ends up somewhere um and not on the road but other places uh they will not have our identification on it so following policy DN there will be two buses that will be going out of surplus to be disposed of uh but I wanted to allow the board to ask any questions um before we do that Mr D when you were reading B you said 500 did you cu the paper says 5,000 when it's municipal office is it supposed to be 5,000 or 500 I think it's supposed
042to be 5,000 be 500 on the second one on B yes they're both 500 they should be both 500 thank you B the second one should be 5,000 that's what I thought that's what I thought okay that's why I should always wear my glasses if we get 5,000 for each one of those buses that' be great we may thank you for bringing that up then for the rest of my report unfortunately um this is the time of the season when resignations start to happen so and we I do read the resignations I don't not excuse me retirements I do not read resignations so we do have a couple retirements I I would like to read these to you um when I began my career in education at cport elementary school I had no idea that
043I would be ending it at seport middle SL High School 40 years later I've learned so much in the meantime and it's been extremely rewarding to use all the skills and knowledge I gained in other schools back here at my home school when I reflect on my career I know that I have worked with some amazing teachers with impressive resumés and I've worked in beautifully designed schools that carry eye watering tuition costs but I have never worked with more dedicated teachers than we have here in rsu20 they never fail to try anything and everything to meet the needs of our students I have never worked with teachers who are more excuse me who are moved to tears when they realize the obstacles that too many of our students face but it happens here I hope
044you know that I know you and the board have to be concerned about the physical plant but a school functions because of the people who work here for a small school we provide an amazing amount of opportunities for our students because the staff works so hard to make it happen I hope you know that too I'm looking forward to lots of new experiences in retirement and while I'll miss working here I won't miss my alarm going off at 5:30 a.m. sincerely Andrea Staples uh and Andrea I thank you for that and a little note is that when Andrea came back to him our interview was conducted um in Dunkin Donuts in Waterville main that's how we got her to be back interested in coming back to see sport she contacted me and we sat down
045and then we moved on from there so Andrea we'll always share that moment next I am writing to formally resign my position as school councelor at seport District High School um effective August 31st it's the end of her contract and also her retirement from education at this point because while I've truly loved working with the student staff and community over the past four years I would be moving closer to my family which is out of state and need to step way to begin this new chapter in my life I'm incredibly grateful for the opportunity to have been part of such a supportive and inspiring School Community I will do everything I can in the coming months to ensure a smooth transition and continued support for the students thank you for your understanding and the chance
046to serve in this role uh we're going to miss Amma crom Holtz but she does have a very serious family commitment and she will be leaving education and retiring I believe it's out west yes out in Colorado California California so and then another retire Washington Washington sorry then another retirement um comes from one of uh Ed Tech who was formerly a teacher in her prior career uh she came back in education is in edtech 3 I'm writing this letter to advise you of my intent to retire at the end of the 2425 school year from my position as edte 3 at csport elementary school I would like to continue working in RSU 20 for the 2526 school year so she may only be retired for a short period of time but she is interested in
047definitely coming back to work as an edtech 3 if available in the grade 45 Learning Center I've enjoyed working with the students and staff at csport elementary school and hope to continue for several more years but I am retiring and that is from Shannon Herb so we have three retirements going on uh with a lot of years experience so and with that that's my report and I'll answer any questions if there are any thank you any questions all right see now we'll move on committee reports finance committee meeting February 11th I'll start that one off um we met everything was up to date don't we have to go that one and minutes csport was behind um one month then everything else seems up to date and we're on the budget process now the policy committee
048meeting February 24th Ruth um yes so we met we have schedul sorry we met um we are just getting our feet dipped into the um new spreadsheet that Jessica did which is making navigating um the policies super easy um for those that are a techsavvy this would be like a dream come true because we can sort by which ones are msma required which ones were last touched um we're going through and seeing ones that we thought we had that we didn't and are much uh I think much more quickly able to um pop them up real uh and see if something's been done and doing the cross references I think Mr D is working on a couple that we one that we don't have that we need to get in there does that sound right
049Mr T I said D thank you um and uh there's a couple that we realized that are in the packet I think for later that we had first readings but due to holiday sickness blah blah blah they didn't get second reading so we'll be seeing that so um they may be coming Fast and Furious there may be levs in between if there's lots of work to do but the process of trying to figure out which are ities is now much more streamlined thanks again to Miss Jessica for getting that organized did I miss anything Mr D no yes that's good I do want to publicly acknowledge Jessica uh Jessica George our Administrative Assistant for putting that spreadsheet together it is amazing absolutely amazing thank you the finance committee meeting from tonight March 11th uh 2025
050we met tonight and um we did the monthly review of the budget and we seem to be on track um the town assessments payment St status um csport is behind 2 months um they gave us a um copy of the um budget review for the 26th year you should have it by now I believe in your packet and that pretty much gets us up to date building can I ask question is that normal for S support to be behind or you they've been one month behind for quite a while now so not something to be sorry not something to be unduly concerned about no I don't think so um they they the past year I'd say um year to year and a half they would be like one month behind I think going two month
051two months behind begins to become concerning but they did bring a check over today so the report is as of the end of February and they were 2 months behind but they brought a check over today so they're just one month behind so they they're trying to um just work their cash flow y okay thank you any other questions for that one um buildings grounds and transportation we had a meeting do you want to do that one or do you want me to I'll interject uh we just had that um last Thursday right we're getting the minutes done now cuz we covered a lot of ground yes we I was going to say I'm not sure I can do it without something written down in front of me can we table that for uh next
052meeting I because we'll have we'll have the minute together and get those to you yep I think that's the best way to go thank you any new any old business there is none new business second reading CBI evaluation of the superintendent we're going to take these separate or together yes and we need a motion for that second we need a motion to accept that motion to accept the CBI evaluation superintendent second again if I can interject and uh the reason they're on there is actually we addressed these back in December and then we had a couple things occur uh where we did not get those back on the agenda so they were approved because we needed them to hire the new superintendent it's just we didn't get them back on for the second reading which
053is why they were on there there's been no changes um but we need to have that second reading of motion in order to put them officially in the policy book I do have a question about the date you have on there it says the first reading was November 9th 2022 that is correct so um just to make a correction that wasn't this one here is not because of the hiring the new superintendent this was the superintendent's evaluation so what happened is when we did this back then so that he would do the superintendent self evaluation and then stuff came up there was illnesses and it just never got put back on there so that is one of the things that Miss Jessica's wonderful spreadsheet can figure out is that we reviewed it once but we
054didn't get a second one in and so it's picking up some of these that were meant to be just for their second and it just didn't get put back on an agenda okay any other questions all in favor you got that okay and then um we need a motion to accept the second reading of CFA School building Administration and I'm assuming it's the same reason okay yes I uh motion to accept CFA School building Administration second any questions I see none all in favor B consideration of approval of transfer of Sarah Wyman grade seven and 8 Ela teacher to Middle School High School librarian media specialist and we need a motion on that motion to consider the appr motion to approve the transfer of Sarah Wyman grade 78 Ela to Ms middle school high school
055library media specialist any questions to ask questions I question can in the position but not in the person correct correct I don't know you I'll ask my question and you can tell me if it's not allowed but is this simply because there's the retirement and it needs to be filled the answer to that is yes very excited all in favor I'm going to clarify that Sabrina as long as we do not ask about a person but you can ask questions about a position then you're allowed to ask questions C 2026 budget [Applause] review di is Passion those out getting ready just a reminder that Thursday night start our budget workshops right here in this this office we start at uh 6:30 um we will have Mr Bradford with the it with you Mr willox with
056the elementary school and Diana and myself presenting the central office That's Thursday and then next week Tuesday and Thursday we'll be doing budget workshops as well is um um you're going to have the other um by facility correct what's that you're going to have the other copy too Thursday night right yes what we'll have is De is going to jump in but we'll have the cost center okay so um this is the our working document this is our spreadsheet um on on Thursday we will have it in entered into our software so that we can provide it to the board as a location based budget as a cost center budget um along with other details that um will affect the assessments for first look and it's right on the front page it's on the back
057page it's on probably almost no not every page just front and back um the first this this draft is 1 C so we started out with one we went to 1B and now we're at 1 C that's all in-house stuff um and we're at four four 4.04% increase budget workshops will start on Thursday we can start to take it section by section and this will go up on the website tonight for people to look at [Music] wait no that won't this won't go on the website this is a working document I wouldn't put this on the website when we have um the version that is in profund this location base that is the one we released to public we will do that which would be Thursday that's when we have our location this isn't the
058location budget this is this is the cost center budget again it's our working document and we weren't unable to have because of technical difficulties with some of our software formulas in our software I could not provide the location base tonight so we'll work we'll work that out and get it to you guys on Thursday okay and yes we will put a copy up on the on the um Thursday on the website as soon we will put a copy up and we'll send the board a copy as soon as we have it available how's that thank you are there any general questions um really the when we start to look at the budget Thursday night is when things really stop moving this is to just give the board uh the opportunity to see where we have
059been working to bring in the budget um that hopefully as address concerns that board members have expressed about assessments and about uh the budget itself um the administrators will tell you that one of the things that we look at is a needs budget what we need in order to provide the education for our kids excuse me for our students and I think we've done this a couple of times but just I think we always ask when the administrators prevent their budget like if they had to pick the top X number one of the most important priorities If Money Was No Object like what are the you know four or five most important ones cuz we always want to get that feedback I think we've asked that every year since I've been here so just kind
060of keep that in the back of your mind Mr T is used to it [Music] noted and heard right this would be Mr Willcox first ready any follows Mr Bradford so so you are separating this and we'll have this for the cost centes because if I'm reading this right this is a cost center budget it's just not in the um it's a it's very busy because it's a working document it's a spreadsheet it will be less busy looking it'll be on they in the normal location based budget is what the person um the finance committee typically looks at at the um finance committee meeting and what the board has traditionally used to go through the budget workshops because it'll grab sces and high school and it split them out was looking at this you'd have
061to to decipher the numbers to understand whether it's element like on this first page um anything with a 100 in column f is the Middle School 110 is elementary school and 300 is the um high school but that's that's it's just way too busy for you to analyze in this way once we start having the budget workshops so I'm sorry 100 is what middle school 110 is elementary and 300 is the high school 900s and 950 are are [Music] districtwide um I'll wait but I do have some questions already budget workshops would be the place for that yeah I wait I said I would any other questions on this you said 6:30 here correct yes okay it's sorry it's 6:30 not 6 yes okay yes we do 6:30 so that matches the starting time of
062board meetings um it's not a board meeting but it's a budget Workshop which means we can have the entire board here uh but at the same time uh for the public 6:30 know is a better time if the public wants to attend Diana yes ma'am what does s SW mean next to teacher salary if it says teacher salary social worker oh got it any other questions before we move on the consideration of approval for the lease purchase of a seven passenger van and we need that in a form of a motion uh well first I move that we approve the lease purchase of the seven passenger van and I would add that the bgt committee already approved this to move move forward to hear so we we did have a buildin and grounds and we
063um had discussed it in buildings and grounds and we had to bring it to the board so um before we can even vote vote on this we have to give it in the form of a motion so we can discuss it thank you so I'll make the motion to consider the approval of a lease purchase of a seven passenger van and that's in a form of a motion second oh did you I didn't hear you say I'm sorry I did not hear I thought you said we had discussed this so we'll do it give it to Sabrina um any questions so you guys did your recommendation is that we approve this so this is in the um this is uh will be a lease purchase the bg& committee discussed the need for it and approve
064and approved it moving forward to the board um we went out we went to two Banks or two municip leasing uh financial institutions and um the lowest percentage came in from what is now used to be gorm leasing it's now called main MCB leasing LLC um and they came in at 5.3% over 5 years and the reason why this was brought forward was because of the um ability to um advance is getting old and um what is it a 2015 I think the last fan we purchased was in 2015 Y and um it's racked up the miles and everything else and we've um it was time to we thought to get a new one before we were without one okay so this isn't replacing the ra four no okay so this is the white one
065out front the the van yes the van okay I believe it's the gray van it's a gray van we utilize the van for a lot of things with students could be mckin could be y okay U special needs could be small out of District placement thank God we have good mechanic that kept it going okay any other questions see n all in favor e consideration of approval for the lease purchase of a 14 passenger van we need that in the form of a motion motion to consider the approval of the lease purchase of the 14 passenger van any questions you get a second oh sorry any questions is this replacing one or an adding to the fleet actually we discussed it in in um buildings and grounds and we need it for the simple reason
066um a coach or somebody else could drive this 14 passenger correct answer your question adding to the fleet okay yeah and so you don't need a special license for this size van correct okay so a teacher taking a field trip could use this instead of having a tie up a bus driver a coach Etc MH MH same same lease company came in with the lowest at 5.3% over five over five and to have Ruth to that question and also from the um building grounds is that we have some of those mini buses right the white ones some of those are starting to add up um and the other is that this is a type of Van that is it's a Transit type van so it doesn't have the wide the wide side which is going
067to make some of our coaches as well as Staff feel a lot more comfortable d driving that versus a mini bus or a multi functional school activitys all right so now we have not counting buses buses one if if we were to approve this one we would have how many ra fours one one ra four one seven passenger van 11 14 passenger and then our big big buses no and then a second 14 passenger van that was paid for with co uh grant money that's the multi-function school activity bus that is wide um one wide one normal one wide and one normal and one noral yeah all right and I would say if you want to direct a question to Administration about it I would go to the athletic director um who's can talk to
068the fact that we use those moves quite a bit they are vital to the program for athletics we have that little I just it seems like that I didn't realize you had teams of less than 14 golf oh golf track okay but we we will send robotics see bomb robotics robotics okay I got it I just wanted to see yeah that's fine I just I just want to know how many we had in case somebody asks from the public like good move um how many smaller like non buus driver licensed vehicles we have that's awesome thank you I hate to tell you Ruth but we had these back in 79 I'm sure but I I can say that even with a large even with a larger team that's on even the larger teams like we're
069looking at Spring Sports you know a baseball team of 13 and a softball team of 12 that's going to be the only way we're going to get them to their games away without having to do double bus runs exactly any other questions question s all in favor thank you f I'd like to make a motion to take all these um four positions as one that's in a form of a motion I'll second that any questions all in favor I'll make a motion to accept Jeff Golder as a middle school track coach Dallas Richards as a middle school baseball so softball coach Austin Heath as a Middle School baseball coach and Kristen oy as a high school coach with RJ Robertson as the assistant you need an angel didn't I say her angel oh Angel is
070the assistant right on the middle volunteer that's in the form of a motion second as do a Personnel but you can do positions if you have any comments any questions all in favor date time and location for next board meeting we will have on August August he be on vacation have one in a vacation in North Carolina but who's coun he invited us down you did hear that yes you're all invited to the August meeting passenger van yeah there you go um sorry about that we do have a date in March March 25th um as far as the board agenda there would we could have a board meeting for that date but we always leave that for an extra budget Workshop uh because of Mother Nature and also if we need it so uh the
071board meeting would be April 88th um but we do have the 25th for a budget Workshop if needed so the board meeting would be the 8th of April sorry about the August that's here right 6 o' yes is that which one the eth the 8th will be 6:00 Finance 6:30 board any other questions for we excuse me no make a motion to aour Jour second any questions I'm sure you want to all in favor okay thank you [Applause] all for