School Board Workshop/Business Meeting - 06/05/2025

001Sounds good. Should jump right on as a panelist. Good evening. Welcome to the Thursday, June 5th, 2025 Scarboro Board of Education workshop. Um, can we call the attendance, please? Sure. Mr. Mr. Keller. Um, he is joining us. Miss Leon. Um, she is absent. Miss Lindstöm here. Mr. Rockenstein here. Mr. Tarpinion here. Mr. Penny Hush here. And Miss Ledger and Miss Rkina is here also. Yeah, they'll join us on here. Yes, they are. Miss Peterson, my apologies. This is what happens when I don't have a list in front. All right. Everyone everyone please join me for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation welcome John. Hello. All right. Agenda item 4.0 is new business. 4.1 is the school building advisory

002committee phase 2 update. So, thank you um Charlie, Larry, and Lisa for joining us tonight. And I know we have some um other committee members and some that attend all of the meetings. Um some community members in the audience. So, um thank you all for for coming. So, I'll pass it right over. Yeah. Uh thank you all. Um I'll I'll just start with kind of as usual, where are we and where are we going from here? Um, so we've we've traversed the timeline and are almost uh at the end of at least this first kind of uh recommendation work and then obviously a referendum coming. So we're we're updating you guys here today at June 5th and then um we will uh hold our vote on preferred options on the 16th and then present our

003final recommendation to you on the 26th. Uh next slide. Oh. Oh, it's sorry water. So, I'll talk through this. Uh, this was really just a kind of what do how are we going to make our decision on the 26th? Um, very similar to um what we did to get down to two options um a few weeks back. Um so, you know, these are the inputs that we're using, right? So, benchmarking metrics, community feedback, um your guys' priorities, uh our budget, we're we're sticking to that 70 to 130. And then, you know, I think something that we really didn't account for earlier, although it's fairly obvious, is right, the ESPbacks review and evaluation. Um, you know, uh I think Tom Hall has has said it well that, you know, the members of the committee have really

004become experts at this um over the course of the last six months. And so lot of institutional knowledge within the 20 members of the committee. Um and and those that knowledge and history combined with all these other factors will will certainly shape their opinions as they vote. Slide. Sorry. Yeah. Ready for the next one. Yeah. All right. All going to be like it. I apologize. Okay. Um that's okay. I've got a copy here too. So, um, so this is really to kind of just remind you of where we were last time we met and, um, the two options that we had narrowed down to that we were looking at. Um, as you're going to see as we get to the deeper in the slides, um, we've got new information that has made these two options

005as presented previously challenging for us. Um, and so we're kind of looking at, um, we've expanded some other options. um there's a little bit of a you know two steps forward one step back feeling as we you know we went from four options to seven to two to 14 to two again right so that's just kind of the nature of it as we learn more information um trying to be open-minded to um alternate options u and and not be so rigid that we don't look back at at options that were eliminated for some reason would that the new information might have changed um next slide just so I can show. We'll get rid of the watermark. Sure thing. Yeah. Our apologies for that. Just look more like water. Yeah. Yeah. On mine it's behind. Yeah,

006I know. So yeah, but to Charlie's point, that's been really a nice aspect of the committee that to be really open to those new ideas as we get more informed and not like you said, not get stuck. Well, you know, somehow we're going backwards and it's it's new information. This our newest member. Oh my go baby. Chicken morning. [Laughter] It's a great shot. That is a great photo. Yeah, that's at least the original. That's incredible. That's beautiful. Try that. Okay, next slide, please. Thank you. Uh, you can go one more. Uh so um the benchmarking metrics have not changed uh since since uh you guys ratified them early on in the process. So uh just as a reminder of kind of what's what are we working to what are we trying to accomplish here? Uh

007next slide. Um community feedback. So um just a couple of notes on the most recent survey um was was interesting, right? So, um, same kind of feedback around cost and things like that that we've we've come to expect. Um, one of the interesting things in this was when we asked about deferments and cost-saving measures. Um, those were very unpopular across the board. And so, um, as I said in the council corner, you know, it kind of seems folks want their cake and eat it too. trying to trying to keep that budget number in mind but also um not defer certain things and keep as much of the scope intact as possible seems to be what the community wants which is good um that's what what they should be asking for. Um and then flexibility uh

008was another key component of of the feedback around um you know we heard a lot from folks that at this point they're going to support right they just kind of want want to get to see a solution come through. Um and then um you know where you had some broad support for one um as so really the survey indicated um before we talked about operating costs in the survey there was still that strong kind of sentiment towards um neighborhood schools and then once they were presented with the you know take the operating costs into consideration that leveled it out. um you still had a slightly higher support for the neighborhood schools, but I it was within the margin of error. Um and so almost even support once you start to consider that. So so those

009were some of the more interesting um outcomes from from the um from the survey. Unfortunately, uh good that the community is starting to kind of think about this more broadly and and open themselves up to different options. The difficulty for us is it really wasn't helpful to to inform our decisions. Uh, next slide. Y um so I'm going to show you a chart in a minute that um kind of lays out uh the options as we see them today. Um and just um to kind of help frame that, we we wanted to kind of give you a visual of um the sites and the options. So, there are two sites that really work well for the neighborhood school or a larger consolidated school. And then there are certain sites that really are only options for

010specific um neighborhood school replacements. Um why are we now looking at multiple options, multiple sites, right? Um as we once we got down to two options in order to really give us a applesto apples comparison on cost, Haramman needed to pick a site. So the committee picked a site that they thought was frankly the best option without having all of the data in front of us, but really, hey, this seems like it's it's in a great location. Um, it's it's big enough to support either type of school, either option. So that's what we used to quote. Um, and as Haramman looked at it and their engineers looked at that site closer, while we didn't do actual geotech soil studies, um, they had enough information on adjacent lots to to know that there's probably going to

011be some challenges on that lot. And, um, unfortunately, what we learned, um, through that, in order to accommodate a building of this size or of either size on that lot, they really had to re-engineer the foundations and bulk it up. And in doing so, um, that added almost $20 million to the cost of the project, um, to either either options. We're went from right at that 130 mark where we were hoping to go down, um, up to the 150 and above mark. And so, um, site procurement. Yes. Procurement. Yeah. Thank you. Was wasn't just the um just the foundations, but that was a big part of it, but also the the geometry of the site. you had a long entry drive, so lots of road work and then bring the utilities in, um the site

012itself and the cost of the sites and things like that. And so the size of it, lots of factors um that drove that price point up. Um and so, you know, that first meeting when when Lisa presented those numbers kind of took the air out of the room. Um and the committee just sort of went okay I don't want to say back to the drawing board but certainly what are alternatives right um as as as nice as that site is from a location standpoint um if it at that price point it's probably not feasible that it would that it would pass referendum and so we opened open the aperture back up to look back at some some options that had been um voted down or eliminated from us even some new options Um, and so

013that's what I'm going to show you on the next chart. Next slide, please. Two similar options just combined. Yeah. Yeah. So, what this table gives you is um option ABA, which is the three K through2 school. So, those are the the smaller neighborhood school solutions. And then the two on uh my right um are the consolidated options with the two sites. So essentially there are two sites still in play that could support the larger school and then there's a couple other um options that could support um a K2 school. And the reason there's so many of them is is right it depends on which K2 school you decide to replace. Um so site um Larry not Larry sorry Charlie and additionally um both of the proposals predicate the same changes at the Wentworth school and

014the middle school right yes thank you that's been our I know a lot of our you know a lot of constituents are still of the understanding or or assumption that this is only a primary school project and so I think it's important for us to continue to highlight that. Thank you. Yeah, thank you. Um and and so essentially as you see that subtotal line, I know this is a bit of an eye chart, um but it really I think it's the best kind of summary of all the options in one place to kind of help us help us with it. Um I do want to point out as well as we talk about this um you know this looks like it's all about the dollars and the site. Um that's obviously a major factor to

015our decision. Um but these options also any of these kind of have the same benchmarking um metrics they need, you know. So, so we're not looking at these from a perspective of well this one accomplishes A and B and this one only accomplishes C and D from benchmarking. Um they're kind of the same across. So that's why this is focused more on location and money because those are the two variables right now that that um are really differentiating the options. Um, and so, uh, ask a quick question. Yes, ma'am. So, um, if I just heard you right, all of these options do cover the benchmarks, and that includes the playground fields that are aligned to the standards. All of those are I don't want to misspeak. Uh, I'd have to refer to our benchmarking stoplight

016charts. I think there are um, you're not, they don't all accommodate the the fields, right? But I don't think that the Pleasant Hill um when replacing Pleasant Hill had the same benchmarking as eight corners. Yeah. So, so yes, that's that's true. So, as I I'll go through these quickly. So, eight corners on site one um versus eight corners on site two. So those are just different sites and and the difference in the in the dollars there um really comes down to um procurement and um um site requirements. Um and then so those were really what we were kind of looking at at the beginning. And then as we um looked a new option would be to replace eight corners on site. And so that would be phased construction. You would basically build half the school

017maybe the classrooms and and Haramman is still kind of helping uh look at different phasing approaches but for example you build the classrooms first keep the students in the portables while you did that build the classrooms and then demo the portables and the classroom parts of the existing school um and and then um I'm sorry then demo the the cafeteria and all of the shared services and um and then build that part of the school. So, it' be a multi-phase approach to where you'd still have students on site. You'd be rather than just doing renovations, you'd actually be building a new school. Um, and then the one kind of right in the middle is um AR is addition renovation. So, that's sort of what we're looking at across the the other two um neighborhood schools.

018In this case, you would do eight corners addition uh renovation. So, in that option, you you wouldn't have a new school. You'd have a new um K through2 school. we would basically do additions renovations at all three schools. Um and then we looked at a couple other sites and based on their location um really would only work if you were to close and replace Pleasant Hill instead of Acorners. And so that's why those two options came back in was um because those just where those those land that land exists. Um I do want to point out site three um is a townowned lot. that is the uh Blackpoint Park over by St. Max Church. And so um so that um site would not require procurement costs. Um but there's still some some fairly significant site

019work that has to be done there um to support the school. Um and then um site 4 is another site uh that would only work for Pleasant Hill. And then as we look at the um options for the consolidated school, you really only have two sites that are large enough to support that that are available. Um and so um all of these numbers assume that both that those sites whether so everything except for the existing acorner site, we're assuming that they're all um I'm sorry on site four, but the other ones we're assuming are going to require that kind of beefed up foundation. So that's the highest end of of the price. um once we select a site and can move forward with committing funds to to geotech and things like that and and actually

020doing traffic analyses and things like that, we'll know more about about what kind of foundation we need. That's a lot. It's an eye chart. I'll pause there and just we'll answer any questions on kind of the options we're looking at. Um, actually I do want to just call out the so the yellow line is sort of the subtotal with full scope of everything and then the white line underneath that where it says with middle school option 1.2. So that's a savings of 8.8 million. And that 1.2 option essentially um builds an addition onto the middle school to support the existing sixth grade classrooms, but it's a one-story addition. it doesn't have the classrooms on the second floor that would support the 2030 to 2033 um projected enrollments. So, you get the cafeteria expansion, art and

021music expansions, and you get the the sixth grade into a structure rather than a portable. Um but you wouldn't have uh the classroom space for projected growth in 2033. Um, with that I will now pause and and and and ask I'll give I'll let you guys ask questions on this slide and then I think I just have one more kind of next step slides. If you guys got all this with no questions, you're way better than me. I will say that if you look at the new line, the one two three fourth line down, you can see the cost difference with the procurement and the development at eight corners, right? Like that was how I understood you how it was explained on Monday night. Is that fair to say? So if you look at um

022eight corners on the eight corners site, if anybody's wondering why that new building costs less than eight corners on site two or eight corners on site one, it's the development, the procurement. Yep. So it's the difference between the soils. The soils assumed soils at site two um lead us re reinforcement of the soil which becomes quite costly and then um the site procurement at site two which at eight corners the soils um indicate that traditional foundations can be used and there is no site. So yes, to answer your question, that is the big difference between site two and the eight corners is rebuilding. And there was some discussion that we had on Monday about the eight corners on the eight corners site about if we're re redeveloping that site, we have to move portables. Are

023we capable of moving those portables? Do we have a place to put those portables? Um and Todd was going to be looking into that, I believe, along with your assistance. We're looking at that right now. Um we uh have been studying that site this past week and we believe we have a approach that would not require usable protocols to keep them in operation during construction for uh new build as well as an ad renoving that out so we'll be able to report on that day and um know some things in spec but um for all of us Um can you speak to the time frame at which constructor will last for each of these options? Uh we don't have that uh with us tonight to be able to speak to that. I think uh we're

024hoping to narrow down some of the options before we kind of have all of that pulled together. But generally speaking, once a refer referendum is passed, it will take about a year to do the construction documents and about two to two and a half year to construct a project. It varies depending on which option you go with. Um, and so let's say that you uh have a successful referendum this fall, wrap up the construction documents fall, late win or early winter of 26 and then essentially 27, 28, start 29 most likely with the kids back at school with those construction projects. Again, there's lots of variables and all these different options, but general I I need you to slow down and say that again. I did not understand it. Um, so the timeline you just

025laid out, you said that assuming a successful referendum in November of 2025, it would take about a year to get the documents done. So about a 20, we're talking the end of 2026 by the time you're ready to start construction. And then you lost me for a few years. Two two and a two to two and a half years to construct the projects. Where would the children go? Because they're phase it. So what what we would do is depending again on which if it's it's a new build on a new site, that's an easy one. If it's a renovation expansion on an existing site, and this is where the timeline may vary depending on which option, what we do is we build the additions first. We build the addition. So spaces that's not currently being

026used because you're going to put the new space on first. Put the new space on first. and we would move the students to the new space and then turn around and renovate the space they were in. I find that extremely confusing. So for like went for like um the Wentworth edition, that makes sense for me. For the middle school editions, I can see that. But for the eight corners, you're telling me you're gonna put the kids in half of the school, which almost we're gonna build the a new portion onto the school where there where there are no portables now because like there's no more space to put that's all eating kids right now and that's full. Yep. That's what we're studying right now. Not saying it's going to be, you know, easy. Um there

027will be uh things that have to be worked out with parking and drop off and things like that that like I the parking is a nightmare. It will be bad no matter what what like physically where the little body is going to go. So this is not making sense to me. Yeah, that's fine. I'm I'm trying to explain it so that it will um so if you have your school your school is here, your portables are over here. Let's say that we build an addition over here. Okay. So the addition is not going to be in the existing correct school site. Okay. Should be on just green space. Yes. Where would the kids go for recess? We in corn for example we're not touching the top of the hill where there might not. On other

028footprints though, it may be challenging, right? Because as we talk about addition renovations, if you think about the Pleasant Hill site, for example, there's not a lot of shuffling around that can happen because they already have an undersized playground. So, there's going to need to be a lot of creative thinking and problem solving during that time of construction. And how long are we going to impact these kids? These kids are only in those schools for three years. If they start and finish in the same space, that's best case scenario. So, we're going to send a class through each of those primary schools that are going to have to do kindergarten, first grade, and second grade on the construction. Glad my kids are at elementary school. Just think about that. And can I ask question about

029the timing on this? Um, so you said opening doors hopefully 29 depending on the option. Yeah. Um, and then for the district, my understanding is it's our population bubble starts in 20 the class of that is entering it'll start in 28 but again right like that won't be fully realized in that first year, right? Because it'll just be an increased kindergarten classroom. It really is only in year three where of of you know so really in 2030 where it will become a really serious problem because the expectation is that population will increase right. So, so right. So, if we have to absorb 40 kindergarten kids in 2028 or right like for one grade that is a very different type of problem than we've got an increased kindergarten, an increased first grade, an increased second grade,

030and trying to solve for all of those simultaneously. So, for the you know, I know you can't you don't have a crystal ball. Wouldn't it be nice if we all did? Um, but as it currently stands with the projections on the neighborhood options, the ABA options, all of them currently, we don't foresee anything definitely needing us to purchase more portables in order to house the students that are coming. I mean, that's not a guarantee that I can make, right? I I can't speak to, you know, who's going to register for school. Okay. Yeah. And I think we've said in the past we've asked um you know we have it as one of our goals that to look at that right look at what the temporary plan is going to be but um I know Diane

031asked and we all agreed that it would be okay to wait until we knew what the solution was right and if it passes. So once November happens then that planning like gets into full swing what what are we going to do in the meantime? I think I think I what I was kind of hoping to understand is the full cost. So like you know SVX volumes a lot of time on construction costs. A lot um very minimal on operating costs. Very minimal. Just saying. You can come back around to that because that's where I like that's where I spend a lot of my time. Um y but my concern is if if we're just not capturing something here. So, it sounds like it's not something that we're foreseeing as a potential add-on because all of

032the numbers across other than eight corners on Acorn site and eight corners at Renault, pretty comparable except kind of site four, which is kind of an outlier, but all pretty comparable. But if if we're missing something like, hey, we're going to have to buy five portables in order to get us through this, that could really increase price. Yeah. I mean the temporary solution may be that class size has to increase period of time. Correct. Yeah. Sure. Yeah. We can't accommodate our goal of right number of students because if you think about the exorbitant cost of adding a portable, right? It's not just living on wheels in a parking lot for the year. It has to be sprinkled. It has to have plumbing. It has to have Right. Like all of the things. It's like a

033million dollars for two. Yeah. That's correct. Yeah. For two two portable classrooms. Yeah, that's a million. And if you bring one, you have to bring another. Yes. So, and then you have to have the the spa, the shared space, the cafeteria, the gym, the offices. So, it's not really it's not as simple as I'm going to bring one portable and and drop it right here. It's really a city you're creating for lack. I'm I'm a visual. It's more like creating a a temporary school. Yeah. And I think that creating I'm talking about if you have a temporary solution and it's not as easy as saying I need one classroom one portable that's going to that's going to fit one classroom because you have to um if you bring one you have to bring a second

034but when we have a like let's say we use Memorial Park just as for our temporary site and we dropped two portables there for two classrooms that we needed as overflow we then would need a cafeteria some space to have a cafeteria some space to have a gym, some space to have an admin office, right? So, instead of it being just two portable classrooms, it's actually creating almost a mini school for lack of a better term. And that's if you need to have a correct if you need a library. Yes. Um, right now the plan is to create renovation additions that are built in a way to which you can create the addition and that that's extra additional space to be able to move these kids. Well, if I understand Alysa and if I'm wrong,

035correct me, but if I understand your correct your question correctly, you're asking about what about up until the doors open or until they start the construction. Is that right? Sort of. I think I just needed the clarification of what year our biggest problem would hit because um and that kind of clarified after it's really the 20 29. It's not 2026 that we suddenly have a crunch, right? It's going to be a absorption of incremental lift. Exactly. Right. Um which you know gives time for planning and flexibility but um and and some short-term solutions that may be less desirable but necessary. We go back to how much are we factoring the impact of this on students? Because I'm thinking about if your kindergartner enters a school that's going to be under construction for their entire primary

036career, that kid has to learn how to read with jackhammering going on. I mean, have you ever if you ever worked near a construction site? I worked right next to a new construction of a partthouse once, which was a horrific experience. But I'm I'm just trying to think of the impact on the kids. Like how much are you talking about that? I know as adults. Yeah. No, three years isn't a big deal. So, so in fact, I think I don't remember if it was this Monday or last week, they they've all blended together, but we just had that conversation and like I I actually just called that out of, you know, the realization, not just a realization, but like put it out there. These kids, some kids will start in kindergarten in a construction site

037and they will be in a construction site until they get to Wentworth. That is a reality of this you know and the line of questioning here is it's good right and and but it highlights the fact that there is not a perfect answer here right the the best answers the best solutions aren't within our budget and and that's just the hard reality that the ESPback is trying to wrestle with um to to work within the budget that we have these are all tradeoffs that we're talking about and trying to work through and um you know frankly the the community feedback to this point has continued to drive the cost issue above some of these other issues that we're talking about. Um and that's that's an unfortunate reality of kind of the data we have in

038front of us that's shaping our decisions. So, so turning to the operating costs, I mean that I I found the survey really interesting and the results or the presentation of that especially because you know I it was interesting how that flow went where people preferred the three schools the one schools and so we start talking about operating costs. I'm really concerned that we're going to make a attempt to save $20 million of the cost of operating and that's that number is variable. Um, and that's going to be on the backs of our property taxpayers in perpetuity based on operating costs because we're talking you I mean $2.6 million a year 20 I mean $20 million has eaten up really fast and the folks who are living here and paying property taxes who I hear from

039a lot who you know that operating cost is going to magnify year after year every increase in budget. I think we've been trying to call that out from the standpoint and certainly in these last surveys to really have people think about it and I was happy that they did by the results that you got a different result when you said contemplate these operating costs. So I don't know uh how that will go from here as far as um what we bring to referendum what we bring to you all but um it it is absolutely a big factor in uh choosing the right option along with site and and um three schools versus one school you know it's but I think more recently we've done a good job of trying to get that in people's heads

040to be contemplating that as part of the process and I think I'm probably because I f I'm on the finance committee and I spend so much of my time on this board for thinking about the budget um you know before we start actually talking about the budget publicly. It's something that's really in the forefront of my mind. You know we're in we're the budget being voted on right now. It's something that I stress about every year personally um to make sure that we have enough operating costs and the idea of signing this up for something that's going to exponentially increase year after year again in perpetuity until we replace these buildings. I have a lot of heartburn for that and I just feel like it's an afterthought. I feel like it's been treated like an

041afterthought throughout a lot of this process. I've called you I've said this before publicly. I and I'm not it's not your fault. It's not your fault. I think you've done a lot of thoughtful really good work. Um, I'm just really concerned that it's a little too little, a little too late on, you know, now at the 11th hour, you know, people's feelings are tied up in these three primary schools, which will look nothing like what they do now when they when you guys get done with them because these schools are going to be radically altered. Those sites are going to look really different. Um, Acorns is going to be in effect a consolidated school. It might be in the same place, but that school is going to be twice the size of the other school.

042So that schools are is is not is having less of the neighborhood feel than it has already, which is something it has less of than the other two schools. I just have a lot of concerns over sort of how this is tracking, but I feel like there's been such a emphasis on the cost of the project, which I understand why based on the original survey, like that makes sense to me. But that the fact that we've let operating costs lag, which we knew out the gate, the operating cost difference was a big significant thing in this. We have just we've neglected that whole argument. And I know that future school boards, you know, I don't expect to be on the school board in 30 years, but I know that whoever is on the school board

043in 30 years is going to be fighting to pass a budget that could be millions of dollars less every year if we go with with an option that is obviously less expensive out the gate. I wonder if there's a way, and I'll speak numbers often, so this is I'm thinking as I'm talking. I wonder if there is a way while you are doing your considerations as a committee to graph out because I'm going to add on to what Frea is saying. There's going to become a point where you're we as taxpayers are still paying for the build and we're paying for the for the increased salaries that year over year are going to be more and more. Right. There's an inflection point where those two numbers are going to meet and the taxes are going

044to be astronomical. Yeah. And so I wonder if there's a way um what is the guy's name that does the finance on there? Dave. Dave. I wonder if Dave could find that point because if you think about your years of the um you know there's a there's a few years in the process where the taxes are high for the build. Whichever way you go when you're adding the salary cost to that that's going to be a really really really big number. Remember the salary cost is actually the reverse of the way you're describing it. It is a 2.6 6 million savings if we take a conser I'm talking about the three schools I'm saying the neighborhood schools so there's an in so if we let's I'm just going to choose option one two three eight

045corners on the eight corners site for 129.2 2 million. That's the total. As you go along, there's a few years on that chart where the taxes are high. There's also going to be an infl the the staff cost is going to continue to increase. So, this is coming and this is coming. Yes. When this meets, we're in for a hard time. Just just to be to be clear, right? I I think that I'm with Diane. I think you're thinking about it backwards. The you are you are already staffing the three schools. We are currently staffing that. So that doesn't change. That's a con that changes with inflation and all you know CBAs and all those things. Yes. Yes. But well that is what you'd be asking us to do is essentially project the savings not

046the cost increase and map it. I mean you map the opposite map what the costs would be if you only had to staff one school versus the three because those we're not changing that, right? You already have those three schools. It is a challenging thing to map in general. Uh I'm not going to Dian's job is very challenging. I'm not going to pretend to be able to forecast once again with my crystal ball. You know, staffing changes, changes in education, changes in availability of staff and everything. you know, we could project out five years, but if suddenly a law changes and we need to provide more staff, different staff, things like that, we're now I mean it I don't know that we necessarily need a graph to understand if there was a bill that was

047passed say, you know, every elementary school needs to have an available speech therapist. We now are paying for three. Again, just an example. Yeah. Rather than what's it? A nurse. A nurse. Yeah, they have that. Um, but I I don't know that we could accurately predict like a number based on like changes in how staff I strongly disagree. So, first of all, the 2.6 million a year is is underounted and the reason for that is because salaries go up every single year. CVAs change every three years typically. Trust me, I'm in the middle of negotiating. I understand this really well. And so that that 2.6 million is based on 2026 salaries. Those numbers increase every single year. The cost savings actually increases every single year that you operate a consolidated school. It's not a little

048bit of savings. And at $2.6 million within eight years, we're $20 million. Well, at $2.6 million, it adds up. It adds on to today's number of kids. Yes. And this is this is talking about into the future. So I guess what you could do is you could do both graphs because if you chose again I'm just taking eight corners at eight corners site for 129 138 million I guess on the subtotal line as the population increases and we get to those higher numbers. I mean I'm going to go out on a limb and say we're going to need more teachers that staffing those staffing costs are are based on a fully loaded model. Yeah. Okay. So it is it is based on right like we're we're building these schools to hold a certain number of

049students right so we're planning on 850 K2 students instead of you know the current 600 we have so the savings that I was asked to provide to the committee is based on a fully baked model right because it is not possible to say oh I think next year it's going to be 47 kids and the next year let's make it this many. And so for the for the sake of ease of understanding it was it was determined from when we are building for the students that we are expecting to have. This is how much it will cost to run it with three schools. This is how much it will cost to run it with one school. And the reason why I'm harping on this is because I think this information has not been front and

050center in your committee. I've been here about that in the past as you well know. Um and it's information that I care a lot about because I care about the cost of this project and I want it to pass. But I also feel like that I'm worried that we are balancing this project on the backs of everybody in the future and I don't feel like that's responsible. Well, I think you're highlighting something that I as a leadership team um on ESPback we've been grappling with a little bit, right? Which is what is that inter relationship between short-term gain? Let's get a uh referendum passed and long-term consequences, both positive and negative. And I just think we need to be able to clearly demonstrate that in a way that I feel is lacking a little bit

051now and hasn't been in forefront. And and I understand that you couldn't do it on 14 miles. Like I understand the like I understand that that that that getting down to like that tax with the changes that were going on and I watched the fluidity of your committee and the way that you adapted and changed model like like and I respected the way that process worked a lot. I thought that was really highlighted a lot of really good hard work that everybody showed up to do. So like I I'm I know I'm can be super critical, but I also respect a lot of the work of your committee and how you handled it. Um I am hyperfocused on staff's costs and finances because that's those are my committee. That's what I do. And this is

052just a concern of mine going forward because I plan to be here for a long time and I'm going to be paying those taxes when they go up for whatever choice we make and I'll be paying for the extra staff too if it's if it's if they we have extra staff cost. I just that's something that's the forefront of my mind. I think I I think what what you're saying has been said in committee multiple times, right? Um Alyssa has brought it up early on. Um we've all talked about it. we find, you know, and once we got the numbers of the 2.6, there was the people that were that are more kind of cost hawks were very questionable about that. H right, but they got them they they you know, we walked them through

053it. Diane did really and we got there and they were okay that's that's a significant savings. Um, and so I I guess right the the the question today is when when an option goes to referendum, right, I think what we all have to ask ourselves as we try to make a recommendation to you guys is is what's going to pass at referendum? If I put $150 million project up for referendum and try to sell it on saving operating cost savings, is that going to pass? And that's the question that we ask ourselves all the time in committee, right? Because I think we view success not as whether we get a consolidated or a neighborhood school, right? Success to us as a committee is we get a solution past the referendum, right? The committee that the

054community gets behind. And so I haven't received enough feedback. I'm just speaking frankly as as Charlie, not as the and not as the committee lead, but I haven't heard enough feedback to believe that we can pass 150 or $155 million referendum and say, "Yeah, but you're going to save a lot in in operating costs." I just don't believe it's going to pass from what I've heard from the community over the last six months. other members are in the room and I I'd welcome your input if if you feel differently but unfortunately as much as I agree with what you're saying Frea that that is the challenge that I think we're up against and what we have to what we have to grapple with as a committee and what you guys are going to have to

055grapple with as as a board is um you know can we sell 150 to $155 million project to the to the community and get it past a referendum but I do think there so I think we've been So, we we're very focused on cost, which is wonderful. It's a driving force and one of the top reasons on our community survey that the previous one didn't pass. Um, but I I'm weary that we're letting other factors slide behind that could also, like our students being in a construction site for their entirety of their elementary school experience. parents may not want to hear that and may fail a referendum for that exact reason. People may be upset because of the staffing costs and how they will forever grow. I think, you know, our we've done phenomenal work

056over the past 18ish months, you know, through usback one and two trying to pull together all of these factors. Um, but I think the challenge on the committee now is to take a gigantic step back from being hyperfocused on one factor and look at 18 months worth of information that's been gathered and say we need something to pass that isn't based on one factor and then just to have something else pop up from behind and say you ne neglected to look at me because anything could fail. There is no slam dunk here. There's no project that fills the entire benchmark, the entire cost, and has the perfect site. And yeah. Yeah, that's right. Through the process, it's also been almost evenly split. Well, people for whatever factors they're contemplating, it's been almost evenly split through

057the whole process between one consolidated school and three separate schools. Yeah. And so it's hard for us to um to get information that makes us push one way or another. We did just talk this week about trying to switch the focus from cost to value, which I think is part of what you're saying. Um and that that somewhat more of a marketing uh communications effort uh to to prove that value. And I think for what we're doing, we're coming with a optional solution to recommend uh based on what we've done and um I I think it's going to be difficult to Charlie's point um for us after all the work to say that an option very similar to the one that failed two years ago is what we're putting forward again and I'm just talking

058about like the voting coalitions on that part. I mean I don't disagree. I think you have a struggle throwing up 158.5 or 161.8 million project. Um So, which is everything which is which is all of the consolidated school choices, right? I also think there is going to be to Alyssa's point, there is going to be if if we assume that the option is going to be to keep the neighborhood schools, um I think you'll hear push back for a variety of reasons, right? the Pleasant Hill site the the what it looks like um eight corners site because it doesn't have the same feel as the other which I would argue back and I told Charlie the other day they there's a huge neighborhood that has just gone up by the eight corner school so does

059that change the mentality a little bit there are going to be families in there it doesn't have the walkability of Pleasant Hill but it does look a little bit different and I think we do have to recognize that that is a neighborhood whether it looks like a traditional home neighborhood or not it is a neighborhood So, I think you're going to have varying I mean, the bottom line is we can't please everybody. That's the reality. We can't. As much as we all want to, we cannot do it. Um, but I do have two combined questions. I think Diane, if you because I the middle school I I float back and forth between option one and 1.2. If the committee decides to um scale back to the 1.2 to middle school option. What do you think

060about um for our district? What is it? How does it feel to you if there's only a one-story edition from the beginning? If you're asking me specifically, I think the difference between the two, right, the second story edition is to address future expected enrollment. And so if there was a decision to defer that at this time, then somehow there would have to be the need to revisit that in about seven years so that we could ensure that we were ready when that peak begins to affect the middle school. So given the timeline that we just heard, you would pass this project. it. Let's just say that you chose this committee chose one with the 1.2. We pass the project and then immediately we would need to go back to referendum for the second story and

061hope that it doesn't cost more than 8.8. I think correct. So, so I just want to share kind of the the discussion that has happened in committee on that particular topic, right? Um because we went we walked through that timeline on Monday, right, of of like uh um the reason that this is really a discussion in committee is because um postcoid we're only looking at three years today. We have three years of live birth data that that cohort of students that would hit in 2033 are live births today. Y what we don't know is is that a bubble where it's a two-year bubble through and you you spend an extra $10 million to build a second story that you really only need for two years, right? Or is it a trend, right? And so every

062year that you get new birth data, you'll know more. So you don't necessarily have if you if you knew in 2028 because the life birth the live birth data was coming back and you you could you could referendum it earlier and try to get bond that out and add that in. of of course the phase of the construction would be problematic and things like that, but I just I'm just bringing that out just to be clear of kind of why we're having the conversation in committee because it seems obvious that well why would you do that and then have to add on to it later. The reason is because we're we're working with imperfect data and we're not 100% sure that you do actually need that long term. So yeah, um the other two things

063I I was going to say is something was said in public comment on Monday night's meeting that I thought was really interesting and that is if you could get the number below 130 million even if it was 125 and we talked about 127.5 that that feels good to the voters and I think that's an important thing to think about as you're considering this because it is below what we said even if it's a couple of million below it's still below. So I think that is a good thing to consider. That was a good comment that I heard. And then the second thing is um that survey data the most profound piece to me was a deferment. The absolute objection to deferment. So I think that this committee really really really has to keep that in

064mind. So the things that you know as you go through and you start nitpicking and thinking about things can we take out to lower the price I think you should be super mindful of that because this community has very loudly told you no. Yep. But I think you know respectfully what's very challenging about that is you know on the one hand it is really difficult to say yes we want all of those things for the community but no we are not going to accept the price tag that it costs. Yes. Those two things are in direct conflict with each other. Absolutely. So, I want to make sure that we're not putting undue pressure on a committee that has no ability to impact the price necessarily if everyone wants everything. True. Well, there Yeah. And there's

065no way there's no way to give everybody everything and and not defer and keep the price under 130 million. Correct. I mean, you can see that with this chart now, right? And and again like even in the committee there has been discussion about let's look at the quality and durability of materials being used and I I would just you know suggest sure can we cut costs by saying let's choose less durable carpeting you know let's choose carpeting or flooring that has a 10 or 15year lifespan instead of a 30-year lifespan again that is a fine shortterm solution, but it is going to have long-term costs when in 15 years all of that needs to be replaced instead of it having, you know, a a longer more expected commercial shelf life. Yeah. And if you had

066a longer commercial shelf life that gets you through paying for this building, then it becomes a little bit more manageable. I would I would think anyway logically when you're thinking of construction if I can get through paying for this entire project without replacing all the carpet at the three schools. Yeah. Yes. So just one example. Right. Right. And so that's actually like one of the easy gets for us, right? Is um things like carpet, flooring, um paint, windows, those are things that are in your CIP budget already. And so, you know, while while we're not trying to move from one one hand to the other, the reality is we can we can move some of those we can defer some of that to us to CIP. Um because those are things that would that are

067going to come up in CIP anyways. And so we don't necessarily have to include those in the capital project. Y concern with that is there are other things that that need to be addressed with CIP. And so if we're going to subsidize this building project with our school budget, we need to be very careful that we don't overspend our budget because when our boilers go and our furnaces go to to be clear like I think what we're what we're talking about is obviously you're getting new windows in the additions, but to replace windows throughout the entire school, right? Maybe doesn't make sense. So Charlie's talking specifically about the renovations that would be that would be contemplated in the option A. Okay. Right. Which is a little bit different than what I'm talking about in terms

068of you know a brand new build and the and the selection of the kinds of materials that that brand new build is used. Yeah. I just it wouldn't all happen. It wouldn't all happen at once like the way CIP works where if we're replacing windows in the existing part of Pleasant Hill, right? We wouldn't replace them necessarily or need the funds all in one year. So, it would spread out just as if we weren't touching the building. It would be done overtime. Yeah, that makes sense. Um I I know we're at time. I just have one more slide if we could. I'm sorry. No, it's okay. It's all right. I just I just kind of want to talk you through the next steps and then I have a question. I need some some guidance from

069you guys before we wrap. um adjourn. So um we're we're here at the 5th. Um we have a meeting on Monday. Um and then we will we will vote on the 16th. Go ahead. I think we were doing one more community forum and no that may have originally been on old schedule. Yeah. Um and so then um we are going to try to get we we're going to get you guys a a packet um on that Friday the 20th. So you have it through the weekend to to study before a meeting on the 23rd um where we actually um I'm sorry on the 26th where we would come and present to you. Um we have a meeting on the books for the 23rd where we'll just kind of talk through next steps. And that's really

070what I wanted to ask of you guys is after the June 26th, what is your expectation of the ESPback? Are we um are we disbanded at that point? Do we have work to do throughout the summer? We don't have any tasking or kind of guidance for how how the committee should work through the summer. It's a you really um I I just told the comms committee this on whatever day that meeting Tuesday um once the 26 happens that's when your communication work really ramps up. And so it's really um helping to uh get the word out, educate, and it's a very fine line because you are um we do use a taxpayer money. So it's more educationbased um educating voters on why they should be voting, what are they voting on, what is what are

071the big pertinent pieces of information. Um, so it's really, uh, I think your focus really turns from, um, datadriven decision making to education and communication. So, I'm just looking at the charter. I think we need to look at the charter and make sure that it covers the activity. I think that's what I think what we're talking about is charter. And so, I think what you might be asking is I don't think it says when they disband that. I think we need to read the charter and make it clear what our expectations are and what the authority is moving forward after the 26. So the charter does end after thatation. I guess it does. I I didn't review the charge prior to this meeting, but that's my understanding of it as well. I think that I

072think that can be a discussion should be part of the discussion on 26. Yeah. And and I I would you know between now and then if we can just get that kind of guidance for you know what we need. Do you don't want to learn that? Yeah, I did realize we put something in here that's that ended it at it. It doesn't, but it kind of does. It doesn't say. It's just not as So, I think that there's probably some committee members who are think they're done on the 27th. Okay. Okay. There are definitely few. I will I will just say as we're closing up, I know this is really difficult work and you and um the committee has you've really put in a hard fought effort and I I don't pretend that any of

073this is easy. I've sat in your shoes. I know it's really hard and I appreciate all of the hard work. I appreciate all the time. Um I know you've added meetings in. I know you're trying really hard to provide enough time for the committee to meet. Um and so I really appreciate everything that you've done. So thank you and thank you. Absolutely. All right. Well, if there is no objection, we will uh adjourn at 702. [Music] Good evening and welcome to the Thursday, June 5th, 2025 Scarboro Board of Education business meeting. Um, can we call the attendant? Absolutely. Mr. Keller, here. Miss Leong, here. Mrs. Miss Lindstöm here, Miss Peterson here, Mr. Rockensteiner here, Mr. Tarpinian here, Mr. Piney Hoff here, Miss Ledger here, and Miss Ruskina. Perfect. Thank you so much. Um, before we

074begin tonight's meeting, um, I just wanted to take a moment and recognize, uh, the recent loss of one of our students, Jay Fowler. Um, our thoughts as a board are with her family, her friends, her teachers, and all of those in our school community who are grieving. So, if everyone can please join me in a moment of silence. Thank you. All right. Would everyone please join me for the pledge of allegiance to the flag of the United States of America and to the republic for it stands. nation under God, indivisible indivisible, liberty, liberty and justice for all. Thank you so much. Agenda item 4.0 is the approval of our May 15, 2025 business meeting minutes. So, if there are no objections, move those. You're just very excited. Yes. John's not here, so I have to

075take So you get to be second on your very last. No, we're doing with no objection. So we don't you're just Oh, okay. All right. Well, we have your you have your um order. You have your Now we're have to call the vote. Oh, yes. I have to call my vote. Thank you. Um Mr. Keller, yes. Is that a yes vote or a yes? I'm listening. Yes. Thank you, Miss Le Young. Yes, Mrs. Lindstöm. Yes, Mr. Rockensteiner. Yes, Miss Peterson. Yes, Miss Tarpinian. Yes, Mr. Trapini Huff. Yes, Miss Leger. Yes. And Miss Ruskina? Yes. Right. Thank you so much. Agenda item 5.0 is a consent agenda. Um it is a non-action item, but just for the board's um information, the May resignations, retirements, and new hires is in the in the board packet. Uh agenda

076item 6.0 or adjustments to the agenda. I do have one adjustment um under the um under 6.0, I'm going to make a new 7.0, which is going to be student spotlight awards. The students do have um some spotlight awards they're going to present tonight. Without objection, we will add that. All right. So, agenda item 7.0 then is our spotlight awards. So, we'll turn it over to Grace and Abby. So, for the month of May and June, we have two spotlight award winners. Um, our first one is Shrada. Ready? Ready? Um, and I think Misslair is not here tonight um to share anything, but I'm going to read um what Misslair said about Shrada in her um like blurb on the um award form. Um she said, "Sha is a student who is always seeking out

077new knowledge. She is self-motivated, extremely open and accepting to all students and teachers. She prioritizes personal development. She is teaching herself the piano from YouTube videos, and she plays the flute in our middle school band. She is a silent leader and role model for her peers without even trying to be. She communicates with peers and adults fluently and is accepting of all ideas and challenges. She takes advantages she takes advantage of enrichment activities when they are offered and occasionally seeks these out on her own as so congratulations Shada. And for our second um student spotlight award, we have Laya Alcher. I think. Can I say it? Um, and Mr. Reagan, if you want to come up and say some stuff about Laya. Sure. Thank you. Um, first of all, I want to thank uh Mrs.

078Crosby for her leadership and support. Um, Laya has shown great leadership and growth throughout Wentworth. Um, she's thoughtful, hardworking, kind, and a creative artist. Laya leads by example. Um she she's presented on the announcements, the thoughtful Thursday announcements where she shared with the school about her pass heritage. She also volunteered to help when we had uh guest drummers, the Bonowske drummers. She volunteered to wear her regalia and she danced for the whole school. Um she makes my job easy. Um I'm proud to be a teacher. Um I do know one thing. Um, don't challenge Laya to a arm wrestling competition. She's uh she's she's tough. So, I want to uh thank everybody and I appreciate it. I want to give Laya a hand. Well done. Jenna, one last time if you can take photos. That's

079okay. That's fine. Um, Mrs. Herendine and Mrs.Llair and I had nominated Shredda for this award and um, you have read the information, but I just wanted to add that um, I do have her for crew every morning and social studies and math class every day. and I've seen some of the qualities that she possesses are very unique and challenging sometimes in the middle school setting. Um, she's very confident, self-confident. She has a an extremely strong work ethic. Um, great attention to detail. She goes above and beyond, is always searching for things to extend her learning. Um, doesn't really settle for whatever it is that we're doing in class. She's always looking for more. so she can increase her knowledge of whatever the subject is. Um she articulates herself very well um very politely and respectfully

080and sometimes very adultlike. Um and I think the quality that I find most um intriguing is that she is very curious about everything. She started the year um in a music class not knowing that the option was band and she had done band before and about halfway through the year we talked about I asked her about band and she didn't realize it was an option and so we connected with the band teacher and made that happen and she has been nothing I've heard nothing but good things about all that she's done. So yes, so congratulations. We're happy to be uh presenting you this award. Oh, please. Yes, absolutely. Yeah. The two of you should be with her like you always are. Yeah. Can you wait a minute? Can you let mom come up and take

081first? Well, you Yeah, Grayson Avenue. Congratulations. And don't go too far in case you want to say something after we do photos. Sure. [Music] Would you like to come up and Do you want to rock paper scissors as to who's gonna go first? My name is Laya Alvator. I would like to thank my teacher, Patrick Reagan, for giving me the opportunities beyond the classroom to learn. It has been a great honor to receive the spotlight award. I am very grateful for this past year because I've I had the opportunity to share part of my indigenous culture with my entire school. This is a hu this is huge for the Wabanaki Wabanaki community as it honors our heritage and supports our ongoing challenge for recognition within our communities. In passi we say Willywin which means thank

082you willywin. This speech is dedicated to all the teachers that led me here. If it weren't for them, I don't think I'd be standing here telling a speech right now. So, an advice to all of you is just that believe in yourself and you'll all accomplish your life challenges. If you smile often, you have yourself to support you. And if you're brave enough, you're able to dodge all the obstacles to achieve your goal. So yeah, that was lovely both of you. Thank you so very much. Is there any comments or from the board? I'd love to. Yes, please. Um, I would just like to say uh this uh this session has become my favorite of the meeting. So Abby um and Grace, thank you so much for bringing bringing all forward all these nominations. And

083to the nominees, um when I think about people ask me sort of like why I do this and when I think about why when you come up and I see the student leadership that we have in our community that we're fostering, you are the reason why I can get up here and do my job. because watching two really um smart and hardworking uh women who are learning and developing in our schools and are becoming student leaders, which is what I heard. It's your leadership qualities from both of your teachers. And the fact that you're not afraid to take risks and stand up in front of others and be those kinds of leaders that we want to see makes me so incredibly proud. And it really does. It's really why I show up here every week

084when I need to do my job because you show up every day and do what you're doing. And it's so important and valuable and so are you. That is wonderful. Cong congratulations to both of you. This is really um echoing what Frea said. This is really one of my most favorite things that we do as well because it's not often sometimes we forget to um tell people when they're doing good things, right? We're quick to say when things don't go right, but we're not as quick to say when things are going really, really well, right? And when you do something that's impactful. And sometimes we forget too that those impactful things can be little. It doesn't have to be big and expensive and flashy and showy. It can be little things too, right? And so

085both of you and your leadership skills and your um grace and your ability to get up here and speak in front of all of us and um show up for your your classmates and your teachers and your parents and your families every day. I know that they're proud. That's why your mom wants to take so your moms want to take the photos, right? Um so it's this is the moment for your families as well and for you. So thank you so very much and congratulations to both of you. All right. Hopefully you get some ice cream. Say thank you. Oh, have so much fun. No ice cream for you then. A dance for you. Have so much fun. Thank you. Sorry, Dash. [Music] I know. Sorry. Thank you so very much. Bye bye. All right.

086Agenda item 8.0 is the superintendence report. So I'll turn this over to Diane. Sure. Thank you so much. So uh this evening um again this has been a very busy time. Um, you know, I think every year at this time is extremely busy, but as all of you know, um, we certainly have been, uh, a little bit more challenged um, than we typically are. But uh, again, I just want to say I can't say enough about uh, the care and concern that our staff have had this week um, in looking out for our students and and we have a lot to be proud of here in Scarboro Public Schools. Um, in other news I wanted to share with you. Um, first I want to extend our thanks to the Scar Bro Education Foundation. Um, the

087Scar Bro Education Foundation continues to support the great work that's happening in our schools um through some uh grant opportunities that they provide to our staff. Um, and so this evening I'm proud to let you know that um, they have named the grant award winners uh, for the folks who had applied this spring. Um, these grants again extend the learning happening in the school. Um, and the district is very grateful for their generosity. Um, four projects that are being funded uh, with great thanks to the SEF. Uh the first of which is uh an experimental brainbased activities, strategies and learning. Um that is a grant that was put together by Kate from middle school. Um and so that will be exciting to see what that looks like in the fall. Uh the second grant opportunity

088um was written by Sarah Ahern from Wentworth and that is uh a Legos project for sustainable engineering. We all know that you know STEM is definitely a mainstream part of education at this point and so uh that will be a worthwhile venture I'm sure. Uh the third funded project is titled sensory multiensory integration. Um and that was a grant written by Courtney Thomasson. Um who I I believe was a spotlight winner just a month or two ago. And so you are familiar with some of the work that she's done across the district um to really try to um make sure that there is enough assisted technology um and that needs of special education students are being met. So uh that is another great one. And then finally, um, Albert McCormack, who is a science teacher

089at Scarbor High School, wrote a grant for an aquaponics project and, uh, exciting to see that that got funded as well. So, uh, we really look forward to seeing these, uh, grants come to life through implementation, um, in the next school year. The other thing that I just want to point out um and again I know this is something that we have placed in our newsletter um uh this is uh an opportunity through the state of Maine for those uh people who qualify uh but um in an effort to uh address food insecurity in our state. Um they have for uh another this is not a new thing they did this last summer as well. um they have a program called Sunbucks. So, um any family um that qualifies for free and reduced lunch um

090which again you say what do you mean everybody eats lunch for free but there is still a qualification process um for that um or families who might receive some support through different programs for the state um are eligible to receive um $120 per child towards um food uh to to address food insecurity um over the summer. This is in addition to the feed our summer feeding program. So, you know, um most of you are probably aware that our food service department does work in the summer. Um and they go to a couple of satellite locations in the great van that they now have that says Scar Bro Food Nutrition Services and is not just a white van with people handing out food. That might feel a little sketchy. Um and so um you know so

091this is to supplement that and so again uh just really wanting to make sure that the community has awareness of you know some of the opportunities that are available for them. Um I don't have a slide on this but I also um again just wanted to highlight uh we have a lot of very exciting end of the year and graduation activities happening um this week and next. Um, you know, those uh that have already gone on this week include we've had um today was senior assembly and also the senior stroll where the seniors went through the schools. Um we have also had senior awards night which was an incredible night. Um it was just amazing to see um the scholarship of our students um and you know the um amount of scholarships uh that are

092handed out each year to support students um in their education and their efforts beyond high school. Uh so that was a fabulous ceremony. I know I did not have the opportunity to attend back laurate last evening um but I hear that that was excellent as well. Uh you've heard that Wentworth is having um a celebration for their fifth graders this evening. Um and tomorrow evening we will celebrate our middle school students with our eighth grade recognition ceremony and they will have a dance. Um and then on Sunday evening we'll kind of uh you know the precipice of all of this will be our high school graduation at the Cross Insurance Arena for our seniors. And so we are really looking forward to um celebrating them. And so again um I think these are just the

093amazing opportunities. Um, I also don't want to forget that just prior to coming to this meeting tonight, we had our adult education graduation ceremony. And so we had um eight uh members of our community um achieve their high set um diploma. And so I feel like that is always um a really exciting piece because as I think all of us can recognize um it's certainly not takes not just a lot of effort um but also some humility for people to go back and do the hard work to get their um credential and um you know we have an amazing adult education department and staff uh who really support our students. So all of that um in great celebration. Um the other piece that I would just uh share with you as I do every month

094is our enrollment report. Um this enrollment report is really um you know demonstrating that we have been really consistent um in what those enrollment numbers look like um over this year. So um we will have a whole new slate of numbers for you come September. Um, and we'll look forward to sharing with you what that is looking like at that time. Thank you. Are there Thank you. Are there any questions for Diane? All right. Thank you so much. Absolutely. Um, agenda item 9.0 is the chair's report. Um, so first first thing first, I do have actually I did put in a graphic. So I do have there we are. Yes, this is my my one time I put in a graphic um early voting closed today. So for anybody who was unable to make um

095make it up here to vote early, they can still vote on Tuesday, not to worry. At the high school um it it will be I think it's 7 to 7 a.m. to 8:00 p.m. the polls are open at the high school. Uh there's a referendum question about the budget, the school budget. There's a referendum question about continuing to vote on the school budget. And then there are um opportunities to elect three board member, school board members to our vacant seats and then one vacant town council seat. So it's really important um if you haven't done so to please, please please please go vote and make your make your voice heard. The link on the bottom of this page um brings you to the Scarboro Town site that includes a sample ballot so you can see

096the questions, how they're written. Uh you can see the candidates names and then underneath that, directly underneath that, there's a link to candidates night so anybody can watch um watch that and get a feel for for the candidates positions and what what what is meaningful to them. Um, we do have a couple of goodbyes tonight. Uh, I know we we we did talk about grace last last meeting when we did our um our teachers, we included grace in in that um our our sayings in that meeting, but I know I I would also be remiss if we didn't say one last time that u I we certainly hope you've enjoyed every last bit of this week. These are super special memories. Yeah. Did did you do the um senior walk and getting to go and

097see your teachers? That was really really great like celebration. I was really to see all my teacher I did. Um it was really good to see all my teachers from previous years and all the support of like all the middle schoolers and the elementary students were there which I didn't know. I I thought we were I not I wasn't aware that they were like coming up. So that was really great. Um it was a really good event and yeah I had I had a lot of fun with that. That's so awesome. You um that I think to me when I did this last year with my son was probably one of the most meaningful experiences of the week. So, I'm really glad you got to experience it and that you've gotten to make all these

098great memories this week. Um we wish you nothing but the best when you go on to college and we um you've contributed so much to our work here and to the district and to the schools and you should be really really proud of all of your work and all of your contributions and we thank you so very much. Thank you so much. I really appreciate that. All right. Um, second, our second goodbye is to Jenna. Miss Jenna. Oh gosh. Um, I just want to I think is um I think back and I think of your term. I almost wrote a joke in here about masking. But then then I was like maybe not. Oh, but as we as we say goodbye, I wanted to think I was thinking back on the very first time I

099met you at the Summerfest and you had your table set up and you were talking to people in the community about um what you wanted to do and why you were coming here. And I um I talked to you, you and I had a really good conversation. I remember walking away thinking, "She's so smart and she's so articulate and she's so thoughtful and it's going to be um so easy to talk to and and really grounded in your thoughts and it's they're fantastic traits when you think of who you want sitting up here." And that was my very first impression of you and I think through all of these your three and a half years I suppose that you've been on the board and um that has really stuck with me. You are such a

100grounded grounded thoughtful person. And so when things are going crazy, when it feels like things are uncertain or complex or confusing or unsure, you are very very balanced. And I appreciate that more than I can even tell you. Um you approach anything we talk about. You're you're calm. I've never even seen you rattled. So that is amazing because half the time I feel like my hair is on fire and you're always calm and you're always you speak with clarity. You speak with purpose. you're so positive and you have these impacts on people that I don't even know that you realize. So it you're very steady and that city pre presence brings us all back to what truly matters when we're having these hard conversations. And so I really appreciate all of your work and on

101behalf of all of us, thank you so much for your service and for your time um your your belief in our work and your belief in this district. So, um, I know you're going to continue on with measuring up, and I'm going to be watching from the sidelines, cheering you on for future success. And I'm sure your kiddos are happy to get you back. They're probably not going to know what to do with all the added mom time. I don't think they're going to realize it because I'm just going to pour my heart and soul into work now, too. Um, you know, thank you for all those kind words. um coming on to the board, I didn't realize how much you actually put yourself into to this body because there's a lot of work that

102goes on to it and and it's really really meaningful work. Um and I think as I leave, you guys are you guys are are such a strong body. I think you guys can really work through this anything that comes your way. You guys are pretty amazing. Um, if anything, the last this last few months, the last six months, I feel like I haven't been pulling my legs, my my work, my my workload, just because there's always so much going on constantly. Um, but I do appreciate all the time all the conversations that we've had, whether they were hard or not hard. Um, there were memories and they were experiences. And I highly advise people to tune in and get involved also because it's not like people are running to these seats. Um, but I think

103it's really valuable for for the community to come together and and talk about these types of things. So yeah, I've been I really appreciated getting to know everybody here. Sorry, John, I can't see you right now, but um it's been Oh, you run into me at Hanford. [Laughter] All right. Well, we um we have something a little a little something coming for you. Um so, thank you so much for all that you've done and thank you both of you. So, one of them. All right. Um any any thoughts or questions or comments before we move on? Okay. Um, agenda item 9.0 is board vacancy. Do you want me to read the letter or do you want to say something? What would you like to do? Okay. Um, sorry I didn't have anything prepared. Uh, wasn't

104expecting to be here tonight. Um, uh, it is with great sadness that I, um, need to step down from my board seat. There have been changes in my personal life that have um changed since I was elected and need a little bit more of my attention. So, um Q Shannon. So, Alyssa's last day um on the board for her resignation letter is going to be June 27th, 2025. Um so she will be with us through the next board meeting and then um we'll take a step down. So our job right now as a board is it's not an action item per se, but it's something for us to talk about. Um I'm going to read really quickly the town charter verbiage um as it relates to vacancies on the board. If a seat on the

105board of education becomes vacant more than six months prior to the next regular town election, the vacancy shall be filled for the unexpired term by a special election held within 60 days from the date the vacancy occurred. In this case, that does not apply because um well obviously we have an election next week, but even if we weren't counting that election, it would be the November election which is in within six months. So both elections um are within that six-month frame. So that first part of the um verbiage does not apply to this position uh this particular situation. The second set, however, the second piece of the paragraph, if a seat on the board of education becomes vacant within six months prior to the next regular town election, the vacancy may at the option of

106the town council and recommendation of the board of education be filled for the unexpired term by a special election. However, no election shall be held within 60 days prior to the date of the regular election. So um our our choice what we have to just discuss right now is what we want to recommend to the town council. So we cannot um we cannot hold a special election within 60 days prior to the November election because after when she when Alyssa actually resigns when her date of resignation happens it's actually after our next election. Right? That's not the one we're talking about. We're talking about the one in November. So 60 days when you work back from that 60 days is September is the very earliest we could hold a special election. Um I did inquire

107as to the cost so that everybody would be fully informed. Um a cost right now is estimated be to be between 10 and $12,000 to hold a special election. Um the turnout for this election in June um has not been uh incredibly high. My last count uh that I heard on Monday was 700 ballots had been cast. Um I do I did hear there was some pickup today. So hopefully that number is a little bit more. Um but there there is a we can expect that in um September, end of August, September there's likely to not be a large turnout either. That's still vacation time. People are starting school. Um, so, uh, what essentially the question we have before us is if we're talking about buying ourselves two months, do we just wait until the

108November election and we fill the vacancy along with the um, vote in in November? So, that's the question before us. And just to be very clear, the town council has the final word on this. This is just us providing a recommendation. So whatever this board um through our discussion tonight wants to do, I will bring that recommendation to the town council and then they will consider that recommendation and they will make a final decision. All right. So there any any thoughts anything we so just backing into that so act if there were say we were going to have an election in September. Backing into that the papers would need to be turned in in what August. Mhm. And so we would need to give How how much time do you need to we we would

109be like announcing now. Yes. You need to pull your papers. Yes. And so that's like ultimately a threemon window right before All right. All right. I I think that buying costing out that much getting people to vote for a special election is already tough enough. uh and it's not going to buy us a whole lot of time. It would be nice to have somebody starting in the beginning of the school year rather than we most of us have learned that starting in November is kind of a tough gig, but um yeah, I don't I don't personally see the value of uh trying to hold a special election, especially since we're the turnaround is pretty tight. Yeah. Yeah. Yeah. I I feel similarly, Jillian. I just don't think I mean asking taxpayers to front the $12,000

110even though that amount of money is not extraordinary. It's still an expense. Um and quite frankly, I don't think this board has the intention to work on a special election before a November referendum. You think about what this board's work is going to be in that time frame. Um this would be an unwanted distraction. So I really think it would be imprudent use of funds. I don't want to ask taxpayers to front a a special election bill for a low turnout election when we're going to have one in two months later. Um I don't think the value of somebody come in at that point in time is going to be helpful. They're going to be not as much help because that time frame is just going to be a really difficult time to enter the

111board. And um I just I don't think it makes sense from a financial perspective. And I don't think it would be that helpful at that point in time have to onboard somebody in that in the runup to the November election. I think it's much better to on board them after we love them. Any other any other thoughts? Are we all feel good about holding off? Please, I would love for you to start the conversation. So, I wanted to say a huge thank you to Diane, Rey, and um their entire team, of course, Shannon, our board Taran, all of our um board members for the wonderful year that it's been. You guys have been absolutely incredible with the onboarding process, with everything. And as hard as it is to walk away, I know I'm leaving all

112this work in phenomenal hands. And what we do is so important. And it um it, you know, you guys really pour yourselves into it. And it was an honor to be a part of it and I felt really good leaving it in all of your very capable hands. [Laughter] Um, no, someone they've gone. They've been used up at the town council meetings. Yes. Um, I I think that I would be um I don't think it's a secret that I've taken this very hard. I think this is a big loss to us as a town and as a board. And um I don't say that lightly and I don't say that as a way to um minimize what you're h experiencing and what um your decision is because I think you made a very difficult decision

113and you made the absolute right decision. Um, but I also, um, I've appreciated more than anything that you jumped right in. You are so smart and so articulate and you are so willing to have conversations that are difficult, that are easy, that are everything in between and you always come with thoughts and ideas and ways to accomplish things and it's really, really awesome. And so I know that this is goodbye for right now, but I have no doubt that we are going to see you back in the future. And so that makes me really happy, too. So, thank you for all that you've done. So, any other comments? Any other thoughts before we move on? Okay. So, I think what I'm hearing is that we um I also agree. I guess I didn't say what

114um I think um I I also agreed that um the cost I I struggle with the cost quite quite sign I mean that's a big cost and those are taxpayer funds we would be using and so that is a big um a big lift for me um that I don't think we should we should ask of our taxpayers also I hadn't thought about it what you said but that's really profound that we would be bringing them in when we're in the midst of trying to pass a school referendum and so that's a lot of work that we're all going to be tied up in and so nobody really would have the bandwidth to to onboard somebody and really get them up to speed where we needed them. So, I am I'm in agreement um to

115ask to just recommend that we leave the the seat vacant until November. Okay. All right. We will go on agenda item 10.0 are committee reports. Um another plug, vote for our budget. Um this is, you know, a I I was very happy with how this budget season um went. It uh I think Kate and Diane and Ray have and the whole team just put a lot of work into it to produce what we have. Um and if you want to look at all the information, the link is at the bottom. Uh if you hit the budget page on the main Scarboro public schools uh website um you know what what's there is what's going to sustain the school year coming and we're not asking for any extra bells and whistles or asking for what we

116absolutely need. So, we really would like for our voters to turn out. Um, as Shannon has mentioned, the turnout for absentee has been lower right now and hopefully um, everyone's just been waiting so that they can go vote on June 10th. So, please go out there and vote. Thank you. Are there any questions for Jenna? I have a process question that just came to me and I'm looking at you T because I think you might need to answer it. If there is any reason for the finance committee to reconvene, do we need to set an interim chair before because we will not have yet set our committees reset them. I mean I would be your third. I recognize that. But do you need an interim chair? No, because still be here till the 27th. But

117do we need to um do we need to provide a interim chair of the finance committee? I think because the committees are actually ruled by the board and and speak on behalf of the board and any action would be taken by the full board, the committee is not really going to vote um to create something that the board wouldn't have the final authority for. Um, so I'm not sure that it matters whether there's an officer as long as there's a quorum for the finance committee to meet and it can be, you know, really any board member because we know that you guys are in transition. We can ask for some advice on that. I'm planning not to need it. Um, but uh, yeah, you know, we can make sure that we have all our ducks

118in a row, but I don't think that it would be an obstacle to us getting together. Okay, perfect. Thank you for that clarification. All right, Raya, negotiations. So, um, we are currently obviously or obviously as I said before for this year, we have three contracts to get through. Um, I am very optimistic that, uh, there are two contracts, administrator association and maintenance contracts. We've had extremely productive um, and great meetings. Um I do believe we will have a pres uh a contract to bring forward shortly and both of those um with both of those units. Um and we can we can put those away for a little while. Um they were really great uh negotiations. We had some really good meetings and some great learning back and forth with both of those units. Um the

119professional staff has uh that's a teachers contract. They've chosen to file for mediation on their contract and so we will continue the process there. Thank you so much. Um you can carry right on with policy. So our you may if you follow us and I know we have our fans on the internet. Um we uh we have our our Tik Toks our policy Tik Toks have been lacking of late. Um we have not brought forward a lot of policies which uh don't get used to it. it will start going. We are in the midst of kind of a big uh review of two kind of a suite of policies having to do the school use facilities which I think we're going to bring forward relatively soon and then student transportation um policies. Both of those

120are um they're we've spent a little more time than we typically do going through those but I think they're going to come forward pretty quickly. Um there's a mandatory concussion policy that we have to look at so that'll be coming forward quickly. Um, and then our upcoming we're going in reverse chronological order starting with our 1983 gifted and talented education policy. Um, and then we'll bring it forward through the two as well or I just learned that like recently the two. Um, and hopefully bring us up to date with all of our policies and get them to the 2020s at least. Um, but that's it. Our next meeting is June 26. It's before our next board meeting at 4 to 5:30. It's hybrid or in the school conference room. Um, and yeah, we'll keep we'll

121keep rolling with them. All right. Are there any questions either on negotiations or on policy for Freigha? All right. Is there any other committees um wishing to speak? Well, I would just like to put another plug to vote and uh you know, we are the communications committee, I'm sorry, has been trying to advertise. I want to sh give a shout out to Ry for getting signs out in front of the schools and in other locations. We've um actually talked about getting ready a little bit early. um maybe ordering some signs so we're not doing this next year and we can just sort of have them year after year. Um I uh I I love that idea. They're uh apparently available to us and um also for uh getting all the stuff ready for the next

122school year that is has been our focus. So, um, we are going to have a lot going on over the summer and the fall getting ready for the referendum. So, um, looking forward to seeing how the committee shape up. Thank you. Any questions about about the comms committee? I would also just add that um I know the comm's committee uh has been working with Scarbo Living Magazine. Oh, yes. Yes. That's right. Thank you. Thank you. That was what the slide would have been handy for. Um, we had our first article go out in Scar Bro Living magazine. Um, uh, I I I don't want to uh mess up her name. Uh, Kate, is it do uh Dudo? But anyway, she runs the magazine. She puts it all together. She put I don't know if you've

123ever read it before. Um you can see it at like Hannerford and uh you know the library. It's in a lot of places but um it's a really great magazine just all all things scar bro. Um I've really come to enjoy it and this time um once again Rey actually uh got an article together for us and uh was all about experiential learning in Scar Bro and they talked about all the phase levels. Um super interesting. Uh I actually when we were putting it together I learned all kinds of things that um I you know I know we've had leaders come and talk about these things but it was so cool to read about it and I'm so excited to have that out for the community. That's something that we've really wanted um to do

124is inform the community about all of the amazing things going on or at least some of the amazing things going on in Scar Bro cuz there's no way to inform everybody of everything because there's a lot. But um anyway, so that was super exciting and that launched this week. So, um I know that she was going to drop off some um uh copies up to the central office, but you can find them all around the community. Um so, I would really encourage you to pick it up and read it. Uh we are going to be doing that quarterly. The turnaround time is actually pretty tight, but um we're gearing up to do another article for the July deadline. So any and by the way, if you see something or hear about something that you think

125that would be really great for the community to hear about, we would love to hear those ideas so we can research them and get an article going. Um it's so hard to choose though, right? Because there's a lot. Um I did um read the magazine this time and I think it's really important that we're contributing to this magazine because it fills a void with the loss of the leader. um that you know this is an opportunity to really take off and be something um really meaningful for this community and there are really fascinating articles in there like I learned to this week about Payne Road and how that came to be and it was really fascinating. These are things I I didn't realize about our town. So, there's a lot of great things, but I've

126also heard some good feedback about um specifically the Ray's article about the um expo experiential learning, but also the articles about the school staff and the articles about the town staff and how great it was to be able to read those and get information about who's working in our district that we don't usually we don't usually have that. So, um I think it's really important that we continue posting there and writing those. Yes. Yes, it is online, too. Yes. And it's free. Imagine that. Yes. It's wonderful. Um maybe I just have a thought. Maybe we want to do some sort of article about our um student spotlight award program and the winners. We had some excellent little stories we could add in there. Yeah. Uh you know, we I think the committee also would love

127for those to always go into the town newsletter as well. Um, you know, it's just, uh, takes planning and consistency. Yeah, sure. All right. Um, I know we just had a building update. Um, but I I think it would be important to talk a little bit about the meeting. So, do you or Alyssa want to say anything about the meeting from Monday? Oh, go ahead. Go ahead. No, no, she's still crying, so she's not. I would love to speak. All right. She is ready. Yeah. Go ahead, Elisa. though. Um so sure we had um the full kind of workshop prior to this meeting which was wonderful. Um we continue to get more updates from Haramman each week as we redefine um kind of our um options um to bring forward hopefully a strong proposal um

128for the June 26th meeting. Um we continue to kind of take I I don't want to say a step backwards. I I want to very purposely phrase it as we're looking at all of our op options and opportunities and um really taking a fine um to comb at this point and really looking at them. So, um, you know, options of closing a different school have come up and, um, really progressing in that way and, um, starting to make some of those critical, um, decision points and trying to have some of the really hard conversations, um, that can be part of what's most challenging about this work. Um, and making sure that we're taking, you know, 18 months worth worth of work um, into consideration in making our best decision. Anything to add? Yeah, I mean

129this is really tough. I know. Well, it's usually me. So, um, uh, it's really tough, especially the SER, I mean, the survey results, um, are one data point, but they were pretty lukewarm. And so, it's a little bit, [Music] um, scary really to think about. Uh, you know, we're interested in the process just being really clear and, um, the communication about it is going to be really, really, really important. Um, you know, we do have some communication avenues, but once again, it it's really difficult with the loss of the leader going into everybody's mailbox and it's like front and center. Um, so we are I mean that team is working so hard to really get the information out. Um, that is going to really what what is decided and how it is communicated is really

130going to impact ultimately the outcome. So, I'm eager to get to that point. Um, but also super nervous. Um, and then I just have one thing that I think as a board we have to start thinking about with the numbers that we saw tonight, um, and the challenges the committee is facing to bring a project forward that would would pass costwise, right? Um, one of the things that should the coun should the committee come forward with a recommendation that is to maintain the neighborhood schools, one of our concerns is um that we'll have to look at is prek because, you know, I think in the back of all of our minds that if the consolidated school was the choice, we were the plan and the hope was that we could ask the town for one

131of the buildings and we could use it for prek. Um, so if we're going to continue with the three neighborhood schools, that takes away that opportunity for us. And so, um, I I do think there's we we're going to have to wrestle with that as a board. One of the things that I remember from an earlier building committee meeting is the the site mockups for Bluepoint included a potential expansion, future expansion, because as you know, the the building committee really wrestled with preK and how do we um why can't we do this? Why can't we solve it? And how do we bring forward a solution that um doesn't include prek? And we have heard from the community um or some in the community that prek is very important to them. So anyways, the the way

132that the committee got around that was they added this um this bubble, if you will, this extra possibility of a building. It's a building. It's a future expansion opportunity. And so, um, that's in the back of my mind. But I think that as this gets fleshed out and as the committee makes a decision and we talk about it, um, and we put this to referendum, our next steps are really going to be thinking that through. What does that mean for us as a district? Yeah. I mean there's so many things to think about. Um I just have a question. So if if we when what would the timeline be for making those kinds of like starting that kind of planning? Well, I I suppose it's really up to us as a board um as to

133when we wanted to start making those decisions. Um I wrestle with the the personally wrestle with the timing because I want to be sure um we get a school passed. Um and so in some sense I think it has to come after. Okay. Um, I know that's not, you know, I I think we would all love for any a solution that would present itself, right, like on a silver a silver platter right now, but um I also recognize there's some big challenges with that with what we were presented with tonight. So, and we haven't, you know, the money we have paid to Herman is really to build out the the the solution as we need it. So, um I presume that we would have to fund another program or a project if you will, project

134planning. Is that something that you would assume there would be a committee for or would that be a board decision? Like I'm sorry, these are just coming to me though. No, I think that that I think you're great questions. Don't ever apologize. I think it would that for now um we've made that pretty clear that's a board decision. Okay. What I imagine though is the prek task force uh committee that we already have in district would likely work very closely with that. Um I don't I'm not sure off the top of my head. I'm not sure we would need a committee to to to build that. I can't think of a need. I'm trying to think through if there's a need and I can't come to I can't Okay. I I didn't Yeah, I can't

135come to something at the top of my head. But I do think the task force that we already have embedded in the district is where that work will likely live in my mind. All right. Excellent. Yeah. I mean, we would love to have more than our and we have this one little adorable wonderful classroom would be great to offer that absolutely more widespread. All right. Any questions on building? All right. Agenda item 11.0 lays on reports. Is there anybody um needing to make a report tonight? I have one. I have the the district emergency management team met um on the 28th of May, which seems crazy. It seems like it was yesterday, but somehow very long ago to me. Yeah. Yeah. Yeah. Um there was a lot of it was a really a really interesting

136meeting for me because they met in the command center at the public safety building which is the first time I've ever gotten to see that. Um it's up on the second floor which is by design. Um and they the two employees that are solely responsible for maintaining that and getting it up and running in the event it's needed were there and really walked us through what that looks like. Um that is used in the in the event of an incident. So it can be if if we had an incident at school, Diane would be using it. Um if it was a town event, it would be the town, right, using it. But um really interesting technology in there. They have the ability to like if it was Diane, for example, she could pick her phone

137up out of her office here, walk it to that room, plug it in, and her phone would ring just as if she was sitting in her office. So it allows people to maintain communications. They have an ability to connect 12 phones. So 12 different people can pick their phones up and walk over there, plug in and be able to um maintain their communications. It's it's a pretty extensive pretty amazing Yeah. facility. It is. And it, you know, it also affords us connectivity to so many things. So for example, we can see all of the school cameras at any one of our schools at that site. Um it uh we are we have the ability to have an aerial view um anywhere in town. So, there are like five major screens um that we can use

138and as Shannon said um the professionals that are in charge of overseeing that space um can basically um ask us what is it that you want and they can help uh that come to life. So that all of the information that we would need to access could be right at our fingertips. like even a log of where um public safety officers are and calls coming in etc etc. So um again I think it's just a a super example of how tight our partnership is in this town amongst departments um and how very fortunate this community is to um have departments that have those types of relationships. Absolutely. they um based on where the two employees live um if that room if if and when that room is ever needed it would be up and running

139within 30 minutes. That's the maximum time that it would take. So even if this was like a middle of the night event, no more than 30 minutes and that room is operational. So it's it's really they have it um they have it tied in really tight and really it's really wellrun. Um and yeah, there was screens up. It's two rooms that they pull the wall between and it opens up the entire room and there's screens everywhere. And to Diane's point, the schools are all in there. The aerial view of Scarboro, it can whatever you need would be on the screens. So that was really um that was really impressive to see. Um the rest of the meeting we talked about learning lessons from the um Wentworth um incident. Uh essentially what they've discovered is what

140they used um during Wentworth. they um the high school was a reunification spot and so going forward that is going to continue to be the case. Um and should the high school need evacuation it was going to be what went and so some of those lessons that have come from that incident um are going to carry forward into the future. And then there is going to be um some work done on the run it's called run hide fight model and this is um if you have an intruder in the school um the approach so dependent upon where you are in the school in relation to the intruder um so there is going to be a subcommittee from this committee that looks at that model um there's a few other models that are potential potentials as

141well and so just comparing contrasting they're going to work as a subcommittee um look at the different options. They are going to come back to a larger recommendation to the um demt committee that that group will then um prepare a recommendation for the school board. So that's the step. I don't expect this to be like you know they're just starting this process. So it's going to be a while down the road, but this is the plan as they outlined it. So any questions on that? All right, agenda item 12.0 or student report. So, we'll turn this over to Grace and Abby. All right, so for my last student report, I know Ever so sad. Um, Abby and I, we just missed this by like a couple days, but we had prom. Um, I just missed

142it at my last student report because it was like a Thursday, then prom was a Saturday. Um, but there's a picture of Abby and I at prom together, which is really fun. Um, yeah, that was so that was for juniors and seniors. Um it was held at near Thompson's Point um at the Halo. Um it was a good venue. Really great prom. I had a lot of fun. Um I think you probably Yeah. Um and then the high school um theater team put on a production of Romeo and Juliet a couple weekends ago. Um which was directed by Mrs. Becker um who's one of the high school who's a high school English teacher and then directs the Shakespeare in the Park. Um, I didn't get the chance to go, but I heard that it was

143a really well done show and everyone who did it enjoyed it. Um, the last chorus concert of the year um, for high schoolers was last week. Um, and I also didn't get the chance to go to that, but I have friends in chorus who said that that was really great and it was a nice like sendoff for seniors. Um, tomorrow night is the eighth grade graduation and dance, which is held um, at the high school. Eighth grade graduation, I remember being pretty fun. Um it's a great time for the eighth graders to like come together and celebrate and then they get to go to the dance after. Um and then on Sunday there's the high school graduation and then after that is project graduation. Um which I've heard is pretty fun to attend. Um we

144have a new student um representative for next year. Um Sarah Claret Gazalves is how you say it. Um and Sarah submitted an application and I'm going to introduce her. Um so Sarah's triilingual. She plays tennis and has a corgi named Loki. She wants to pursue a career in the realm of public policy and law, hence why she's interested in being a student rep. At the high school, she's involved eco ecos aquaponics and the SHs tennis team. And she wants to increase sustainability at the high school by raising awareness about recycling and like the importance of that. Um, if you want to say anything, feel free. Uh, hi everyone. My name is Sarah and I just want to say thank you for this opportunity and I just want to wish Grace good luck in all her

145future endeavors. Awesome. So, that's all I have for tonight, but I just want to thank the board for giving me the opportunity to be a student rep. It's been really great to learn about the process that goes into changing our schools for the better. Um, and how you work so hard to like push policies um and really just make sure that students are getting the most out of their education. So, thank you for giving me the opportunity to be a part of that. Welcome, Sarah. Welcome. Um, I'm we're very excited to have you. Um, my master's degree is in public policy, so I also love policy, and there are a few other board members that absolutely love policy, so you are in great company. Um, so, welcome. We are excited to have you join us.

146Um, and Abby gets to move to the to the big girls table now. She's our gonna be our senior rep. Yes. It's very exciting times. Um, thank you so much. Are there any thoughts or comments? Grace, it's been an absolute pleasure watching you the last two years on this board. Um, you have really had a significant impact as a student rep, far beyond others, and we've had great reps in the past, but you really have gonna you're going to leave this really important legacy. I think Shannon talked about it last time, but I don't like it. It's really hard to appreciate having not seen them before that like the students that come after you in this position are have gained opportunities as a direct result of your advocacy and your work on this board. So

147keep advocating and you will continue to do wonderful things as you go in your career and your future and I am excited to watch it. Thank you. All right. Agenda item 13.0 is general public comment. Is there any we have anyone online? No. Oh my goodness. I'm so sorry. Abby, I do have to say I think that the picture you dropped in came in after the workshop started. So what that's why this is blank. But when it gets uploaded, it will be there. Well, most of what I had to say anyways was already covered. I was going to talk about like the senior stroll and all the uh balor at May may or the awards and well um since it was already covered maybe I'll talk about our step up the assembly like I sat

148in the senior spot today and it was pretty scary but except it was it was a good experience. We got to welcome all the senior graduates. So, it's like it was really cool. And the eighth graders came to the high school and they got to experience it. So, it was a really good day. Did you get to park in the senior lot? No, not yet. Not yet. It's next year. I know. It's there's a lot of special special traditions here and I it's really um I I think it's very unique to this this town and this state and I'm so grateful that you get to experience these and they are hard uh hardcore memories that you are going to have and you're going to remember forever. So, um, definitely soak in all these and yeah,

149it's pretty cool and awesome and scary and all the words, right? The first time you sit there and you're now the big dog on campus and remember it wasn't that long ago that you were the eighth grader walking in the school, right? So, that's pretty [Music] awesome. All right. Was there anybody online to make public comment? No. Okay. So, seeing none, I will close general public comment. Um, agenda item 14.0. 0 is new business 14.1 are appointments 14.1.1 is the P1 teacher because that should be P. Yes. So we had uh one probationary teacher who was left off the list last uh time. Um uh again uh you know uh so we would just like to recommend her for second year probationary status please. Perfect. Do I have a um motion to approve the um

150P1 teacher as presented? So moved. So moved. Second. Is there any discussion? She got it. All right. Can we call the vote? Yes. Mr. Kellaher? Yes. Young? Yes. Miss Lindstöm? Yes. Miss Peterson? Yes. Mr. Rockensteiner? Yes. Mr. Tarpinian? Yes. Mr. Pineha? Yes. Miss Ledger? Yes. Yes. And Miss Ruskina. Yes. Perfect. Thank you. It shows unanimous. Agenda item 14.1.2 is the middle school ELA and social studies teacher. Yes. Uh I'm pleased to uh let you know that Katherine Hutchinson has been selected to fill this position at the middle school due to her retirement. Um she received her bachelor's degree in secondary education from the University of Maine at Farmington and she is working towards her master's in school counseling from Capella University. She has worked at the main connection academy for nine years as an English

151and social studies teacher before moving on to be their coordinator of school counseling. And since February of this year, she has been working with us at Eight Corner School as a special education pair professional. Good. Do I have a motion to approve the middle school ELA and social studies teacher as presented? So moved. Second. Any discussion? Mr. Callaher? Yes. Miss Leon? Yes. Miss Lindstöm? Yes. Miss Peterson? Yes. Mr. Rockenstein? Yes. Mr. Tarpinian? Yes. Mr. Pineyhoff. Yes. Miss Leisure, yes. And Miss Ruskina, yes. Perfect. That shows unanimous. Thank you. 14.1.3 is a middle school science teacher. Yes. Emma Toth has been selected to fill this position at the middle school due to her retirements. Miss Toth received her bachelor of science degree in biology with a premed concentration and a neuroscience minor from the University of

152Maine at Orno. She continued at Orno and received her master's of science in teaching in STEM education research and for the last six years she has been working at Noble Middle School as a sixth and seventh grade science teacher. Very good. Do I have a motion to approve the middle school science teacher as presented? So moved. Second. Any discussion? Call my vote. Mr. Callagher? Yes. Miss Leong? Yes. Miss Lindstöm? Yes, Miss Peterson. Yes, Mr. Rockensteiner. Yes, Mr. Pinion. Yes, Mr. Piney Huff. Yes, Miss Leisure. Yes, and Miss Ruskina. Yes. Perfect. That shows unanimous. Thank you. Um 14.1.4 is a middle school ES ESOL English for speakers of other languages teachers. Yes. So, Madison Brandt has been selected to fill this position also due to retirement. Uh, Miss Brandt received her bachelor of arts degree in

153English in the global classroom from Oral Roberts University in Tulsa, Oklahoma. Uh, before attending college, she was an overseas educator with Impact Africa in Johannesburg, South Africa. Three years ago, she was an ELELLL newcomer teacher in Tulsa, Oklahoma. and most recently she has been working at Connors Elementary School in Lewon as a multilingual teacher. Do I have a motion to approve the middle school ESOL teacher as presented? So moved. Second. Any discussion? Yes. Mr. Keller? Yes. Miss Le Young? Yes. Miss Lindstöm? Yes. Miss Peterson? Yes. Mr. Rockenstein? Yes. Mr. Harpinian? Yes. Mr. Piney Huff? Yes. Miss Leisure. Yes. And Miss Ruskina. Yes. Wonderful. Thank you. That shows unanimous. 14.1.5 is a high school varsity soccer coach. Yes. So the that's listed in your packet. We ask you to uh approve that, please. Do I have

154a motion to approve the high school girls varsity soccer coach as presented? So moved. Second. Any discussion? We call Mr. Kellaher. Yes, Miss Le Young. Yes, Miss Lindstöm. Yes, Miss Peterson. Yes, Mr. Rockenstein. Yes, Mr. Pinion. Yes, Mr. Pineyhop. Yes, Miss Leisure. Yes, and Miss Ruskina. Yes. Perfect. Thank you. That shows unanimous. Agenda item bundle these. Yeah. The uh agenda item 14.2 is the Wentworth school donations, which I'm going to bundle 14.2.1 and 14.2.2. Um, one is a monetary donation and one is a goods donation. Excellent. Uh, yes, we are pleased to, uh, bring forward this uh, these two donations to you this evening. Um, I will read those letters into the record. Uh, the first letter is um, dated May 16th. Dear Skyro Board of Education, a Wetworth family who has asked to remain

155anonymous, has recognized a need within our community and contacted me to offer support. respecting privacy and maintaining dignity of impacted families. I am unable to share any specific details yet am able to express gratitude for the donor's compassion and generosity. This donor felt moved to contribute by providing a substantial donation to support students and their families experiencing financial hardship and housing insecurity. This anonymous don d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d d donor has provided a donation of $500 to Wentworth school as well as an inind donation for seven nights at a local hotel. This donation will be used to support immediate needs of

156students and families such as clothing, hygiene supplies, personal care items, and support for transitional housing and more. We respectfully request that the school board approve the acceptance of this generous donation on behalf of Wetmore School. We offer our sincere thanks and appreciation. Acts of kindness like this reflect the compassion and generosity that make Scar Bro such a special community, one where goodwill and support continue to shine through. The second is a memo from Kate Bolton uh dated June 5th and um it is a donation approval request. Wentworth school has received many donations of supplies totaling $2,000 from the uh larger Wentworth community. Their generous support for children in their school is inspiring. We respectfully request that the board approve acceptance of the donations uh for these children in Wetworth school with many thanks. All right.

157So, do I have a motion to approve 14.2.1 the monetary donation and 14.2.2 to the goods donation is presented. So moved. Second. Is there any discussion? All right. Yes. Mr. Keller, yes. Miss Le Young, yes. Miss Lindstöm, yes. Miss Peterson, yes. Mr. Rockenstein, yes. Mr. Pinion, yes. Mr. Pinehuff, yes. Miss Leger, yes. And Miss Rasina, yes. Perfect. Thank you. That shows unanimous. Agenda item 15.0 O is a motion to go into executive session. 15.1 is a motion to go into executive session. So, do I have a motion to go into executive session pursuant to one MRSA 4056A for the purpose of discussing the superintendent's annual review to return to public session? So, moved. Second. Any discussion? No, we have to come back. Uh, can you call the vote? Yes, Mr. Callaher, yes. Miss Leang, yes.

158Miss Lindstöm, yes. Miss Peterson, yes. Mr. Rockenstein, yes. Mr. Tarpinian, yes. Mr. Penny Huff, yes. Miss Leisure, yes. And Miss Raskina, yes. Thank you so much. Good evening. Welcome back. Um, agenda item 16.0 is adjournment. So, if there are no objections, we will close this meeting at 9:15 p.m. Thank you so much. Have a good evening. Bye-bye.