School Board Meeting - February 2, 2023

001thank you hello good evening and welcome to the Thursday February 2nd 2023 Scarborough Board of Education meeting um can we have the attendance please uh yes uh Ms Gammon here Mr Kelleher here Ms Leong here Mrs Lindstrom here Mr mayorino here Ms tarpinian here Ms trapini Huff here Ms bertuglia and Mr Shumway here perfect thank you can everybody please join me for the Pledge of Allegiance me great agenda item 4.0 or adjustments to the agenda are there any adjustments this evening no adjustments this evening agenda item 5.0 are public comments on agenda items is there anybody interested in making public comment um agenda item 6.0 is the spotlight award recognition I'll turn this over to Jillian all right so we're doing our we're doing our January uh award a little bit late um but we

002I believe she's in the audience so we get to actually actually present to somebody but um our award this month goes to Carrie Becker um uh Carey is a high school English teacher um and teaches the ninth grade at the high school um and what we heard was that she is in an Innovative and enthusiastic teacher um who's always thinking about how to engage students and that she's done a number of things with the Portland Stage Company um uh with the ninth grade teams that with the study of the Romeo Romeo and Juliet and um we have a wonderful presentation uh to share after that but first the person who nominated you is you can go Sarah has a Halo um and so she she provided us with a video um and so that is

003the next slide and I'm going to pray you want to work here we don't have Diane Rebecca and why I nominated her for Scarborough school and this video is about my friend and colleague okay like Carrie Becker and why I nominated her for Scarborough school's Spotlight award Carrie Becker is a an amazing educator who consistently goes above and beyond for her students um both inside the classroom and out within the classroom carries always modifying her curriculum looking for new material that could be more relevant accessible diverse for her students she she is constantly seeking feedback when I taught two doors down from her she was always showing me what she was working on she'd ask for ideas for new poems that she can incorporate into her poetry unit new novels to incorporate into her book

004Circle lit Circle Unit and she's always willing to share ideas too if she had a lesson plan or a unit that went really well she would be excited about it and she would want to share that with me so that and and her other colleagues so that we could also have that same kind of success and kind of build off those ideas and she's always willing to collaborate um and look at herself critically and reflect on her own practices which is just amazing outside of the classroom too Carrie is incredible so she is the um the staff person for the GSA Club at Scarborough High School which is you know a club that is one of the only safe spaces sometimes that some of these students feel like they have in their schooling career and

005Carrie definitely provides that atmosphere for them um she runs the one acts every year which is not just at Scarborough high school but is also a competition with other districts in uh throughout Maine she also heads up the annual Portland OR the annual Shakespeare production that Scarborough High School puts on she coordinates with the Portland Stage Company multiple times a year to bring them in to um help her theater class as well as her English nine classes when they're going through their Romeo and Juliet unit to show students a professional actors introduce students to professional actors and production people and connect what they're doing in the classroom to the community she's also set up a playwriting workshop at Scarborough high school and is constantly finding opportunities for students to engage in their various interests relating

006to Reading Writing and acting um Carrie herself challenges herself with outside of school to right plays and to act in place so she's not just talking the talk she's walking the walk and her students can understand that she brings that sense of excitement wonder self-growth self-motivation and vulnerability into the classroom and in to all that she does and her students and her colleagues greatly benefit from having Carrie at Scarborough high school so great job Carrie and I am so grateful to be uh one of your colleagues and one of your friends congrats yeah but we have a little award to present to you hi my name is Eric there we go come on thank you all for coming thank you what do you do before you slip out yes yeah we won it before nope

007okay please definitely um I just want to take a moment to congratulate Carrie I am proud to say I was part of the hiring team good job Sue um and Kerry's just been a wonderful Delight sure the bubbly energy you see is what you get every single day um she does do a lot of things that are very important to our students in the building like GSA and bringing Shakespeare the kids that work on that every spring just love it um I get all spring I get to watch them bound out of the building they've been on stage for the rehearsal and they come flying out the front doors and I can see them from my desk um as they're chatting about the rehearsal today and and what they're going to be doing the next

008time and um it they just have a lot of Joy working on that and Carrie is a big help of bringing that to them so thank you for all you do foreign are there any um comments from the board almost almost you you may go thank you so much sue for speaking thank you all right um agenda item 7.0 is the new school building project update so this is something new um we're going to start doing from now until um or through November uh more to educate the board of course and then to educate the Greater Community that's watching as to what is going on and um what what is this project in small bite-sized pieces that are um you know like one subject matter per month so this will be our first one um

009and really we're just uh wanting to start off by saying we are really working hard here in the school board and our building steering committee uh that is made up of community members um to really get this unified school project to referendum in November that's that is the goal um so as we start this New Year we just thought this would be a good idea to start putting out these informational updates um today I wanted I thought it'd be good to start with though what it is what when we say um unified school and we say K-8 strategic plan what does that really mean and then um talk about the the big why which is why are we why are we doing this um can you go to the next please so first when we

010talk about the K-8 strategic plan um in Unified School what we are talking about is consolidating the current three primary schools that we have into one Unified School um so this this one piece the new school would be part of a greater strategic plan that really encompasses k through eight grades k through eight um and this is done to address the overcrowding not just at the primary school level but also at the middle school level so those of you that have either attended the Middle School like our student reps are those that have children in the middle school know that the entire sixth grade is currently housed in portable classrooms I mean they are unable to use have classrooms in the building right so um this plan would address the overcrowding across the district So

011currently we have 30 portable classrooms in use across the district that includes um those that I mentioned at the high school and then that is it a currently at 12 and then an additional 18 at our primary schools so the goal would be to eliminate all of our portable classroom use usage and really utilize the buildings to their full extent so what this means is that we would have currently our primary schools are grade K through two the Unified School would actually be K through three um from there Wentworth would become a four through six School the middle school would be a seven eight grade seven eight and then our high school would house still the nine nine through twelve grades um so this would eliminate like I said the use of those Portables some

012of those Portables are over 20 years old so they're well beyond their useful life um so this is this is the the plan um as it as it looks so when we talk about Unified School we talk about a K-8 strategic plan this is overall um what we are talking about the next slide um so the next two graphs um I want to kind of explain how we got to where we are with the portable School usage um so this graph in the next are show our enrollment and um our building capacity so the orange line at the top is our enrollment if you look at the yellow line that runs up and down um so vertically through the graph that is where we are now all of the orange line to the left of

013that yellow line is historical enrollment data all of the orange line to the right of that yellow line is data that we predict so it's predictions based on an enrollment study that we had done in 2019 so um that enrollment study even though it's a little bit older it's projected the enrollment out and that's based on birth rates and based on growth in the town housing developments that are coming in um so in historical data so all of that is looked at and then um a prediction is made so we've actually been trending at the high the high growth model when you look at that at that enrollment study we do have another enrollment study we've um asked to have that we've contracted to be done and we're hoping to have it within the next

014few weeks but at any rate that is the orange line so that is enrollment data the blue line at the bottom is the capacity of the school building so we're talking about the K through two current buildings so that would be what the building could manage without any portable use so just the buildings the red line is your um capacity with Portables included so when we talk about this the really big need for this and why this is has become such a critical time is that you can see that orange line is above both both of those lines um so even if we were to stop growing right now and nobody else moved into Scarborough with kids we are currently above capacity in all of our all of our buildings for our current our current

015students um so this graph is at the 140 square foot per student um building size and what that means um that is a state a state guideline I mean excuse me for when when school buildings elementary school buildings are built in Maine so that is a state guideline but it is literally just that it's a guideline it's not a requirement so um what happens is that most of the time when you're building schools they look at the specific needs of the district and the programming that that district has and the um specificities for the area and so often the schools will come in above the 140 square foot per student number so the last five to ten years that number in Maine has been about 150 to 160 square feet per student that's about where

016those projects have fallen so this is um the one end the 140 square foot per student the next graph is um at the high end which is the 210 square feet per student building size either way we are well over capacity with um even with the Portables that we would hope to get rid of um so this this is in addition to our buildings you know some of our buildings are 50 and 60 years old and needs have changed educational needs programming needs have changed since those buildings were built and we just we are not at a place where we're able to um adequately house our students and educate them to the standard we would like to all right so are there any questions for me I don't have any questions because we've presented this

017before but um I do want to just make notice this the website is available so that everyone can find this information and our contact information is also available um on the Scarborough School website so if anyone ever wants to talk to any of us about the project um we are usually open to it or we can find you the information from the right people absolutely good point good point on those slides that I previously though previously up there the website is at the bottom so thank you for saying that so it's it's available on all of the slides there is a wealth of information there historical knowledge I'm sorry historical data um project meeting dates that are coming up uh videos from the previous meetings you can watch to kind of get yourself caught up

018if you're if you're um wanting to learn more about the project and yes to your point I think everybody would be happy to talk to anybody interested thank you all right I'd like to add one thing to what you're saying I know uh from what I understand and I've heard from the Town Council a lot of maybe reservations might be the right word about the Consolidated School versus the the three smaller schools and I just want to speak to my experience with going from Blue Point and then up to Wentworth I don't know if anybody was more nervous about that than I than I was I think my son was more cool with it than me um but uh it was um an amazing experience there was there was just no no gaps it just

019was Flawless and my fears were immediately put to rest because of the way Wentworth is structured and how they have the kids you know in there for lack of a better word pods or I don't know what the right word is but it for me it became a non-issue right away and so I don't know if if anybody else has those same reservations that I had when my son moved up um found out very quickly that it um it went abundantly well so I just wanted to add that and thank you for sharing that it's a that is a um I think a real concern for people of course and the love of the the small the small school but to your point there's that ability to create communities within the school so it feels

020like you're still part of a small school even though it's bigger than what you'd be used to yes um and any other questions or comments all right so be on the lookout for next month maybe we'll discuss the fourth School option at the at the next meeting I mean the next month all right um agenda item 8.0 is the superintendent's report and 8.1 is the quarterly update on student academic progress so yeah so um I'm going to use my time this evening uh you know we talked about as part of um the Board of Education goals as well about establishing benchmarks for academic progress across the district and and as we've noted in the past and and I have Monique here this evening too to kind of go through our slides here as well um

021this has gotten very challenging to kind of chart and and strategically set goals for measurable progress academic progress um given the pandemic so so the spring 2020 there were there were no standardized assessments or meas given um and so that there there's there's a gap kind of pre-pandemic and post-pandemic and and so it's difficult to in a longitudinal way kind of measure and and and set benchmarks for going into the future um also given the fact that the assessment measure that the state now uses for the mea has changed from measured progress assessments now to to the nwea but we do have now uh with 2021 last year and then into this year a fall to fall analysis that that we're going to share with you for uh and really focus on nwea um for

022this evening and um there as as you'll note I'll just note that there's there's typically and this is this is virtually everywhere there's and it makes sense right because the nwea has a has a fall Administration in the spring Administration so you'll see significant differences in the mean the average of of how students do both in reading and then also in math between that fall Administration and spring Administration so um and what we've been able to do as as we've also noted the the it's it's we're not at a point at least with the state to establish um benchmarks where we can measure how we're doing versus other cohorts in Maine but what we have done and what Monique is going to share with you is is the performance bands High average average below standard

023kind of where kids fall in each of the grade levels in each of those content areas but then also where is where is that mean uh scaled score which is called a writ for the nwea where does it fall in comparison to the national average so that gives us a little bit of a sense and Benchmark on how we're doing versus the national average so um I'll turn it over to Monique and hopefully Advance the slides when she needs me to foreign Jeff and I practiced I was going to give him the evil eye so why don't we start out with a reading I believe if we can go to the first slide grade three this is reading performance and let me give you a moment to orient to the um slides nwea the assessment

024that the state contracted with NWA to use is called the map growth assessment so the students take an online test in the fall and they take a similar test in the spring and it keeps track of where they are this scaled score what we call a writ is attached to Knowledge and Skills and this writ score is a scaled score it runs from grade three and you'll see it keeps going up and up and up all the way up through grade eight so it's the same score that we track NWA map is used across the country not just as a state assessment but school districts also contract with NWA so it has millions of students and millions of test events over time so there is a very strong national average so the Blue Line there

025is our national comparison group we are read um our students performance so what you see there is spring of 2021 the national average was a 1.97 something um and then our Scarborough student student scored a 200.3 that was the spring of 2021. why would you start in the spring of 2021 because that's when the state started and mandated this assessment um they have a two-year contract with a vendor um so we do have fall and know that in the fall those third graders are different students but we're looking over time again different groups of students in the spring that is the same group of students so fall 2021 and spring 2022 those are the same groups of students and the good news is they grow so nationally the students also grew in the fall it

026usually dips it dips nationally and locally it dips as well one of the things you'll notice in this graph particularly is our students didn't dip as much as the National Group you can see how it's a little bit more flat so that would be the way I would describe it is that our students didn't dip their performance didn't dip as much in the fall um and this you'll see as we go through these slides you'll see this pretty consistently for reading and we are pretty consistently above the national group and I'll show you in the situations couple grade levels where it perhaps are going to look a little curious here's grade four you'll notice that the graph bumped up a little again that's the scaled score we kept the same vertical line from 185 writ

027points to 220 so you can kind of see the growth over time and you'll see that change happen again when Jeff moves to um grade five but here it's not as yep see there if grade five is a little flatter than grade four yeah that's fine um but again if you compare fall 2021 to fall 2022 even though it seems like very small amounts even our fall to fall growth is increasing which is good news our for even though it's a different group they're still performing better they're they're growing is the way I like to describe it okay may not be at the rate we expect or we want to have we don't know what that is um and we can certainly keep comparing you'll notice the national average that 204.1 and that 204.5 of

028the national group from Fall to fall didn't grow very much but did eek forward a bit and so that's another way we can see how we compare nationally is okay did I grow or did our kids fall to fall grow a little bit more than a national um or not um the good news is they're growing grade six is interesting that's very flat um the fall dip um if we move to grade seven is interesting when the spring 2021 scores came out I was like whoa what's going on here um not oh my gosh but what's going on here and that's what we do when we get this data what's happening and we start asking questions um I and Kathy Terrell coordinated some meetings with the English Department at the middle school to study the

029data and say what's happening here you know we're not seeing the growth what we're seeing we took a look at the curriculum we reviewed the units that people are supposed to be doing we talked about what professional development they might need what are the titles they worked with the Librarians to find more engaging titles so we started to really start diving into the curriculum pieces we always also took a look at okay how did we schedule these assessments how what were students told about these assessments you know it's sit down and take this state assessment why is it important to engage why is it important to be motivated and you'll notice there are two things that happen particularly well with any state assessment at all but as our students um get older it's harder and

030harder to be motivated you'll see that in the 11th grade data you know the students at 11th grade most students are concerned with SATs or AP exams and things why should I why should I do my best in this and the answer is well we use this data in order to help make improvements within our schools but for some students that may not be enough given all that they've got on their plates so grade 7 grade 8 same piece grade eight here you when we look at fall to fall there's a little bit of a decline so we start asking some questions what might be going on there what are we doing in classrooms was it as we were implementing the assessment what was the day what was going on these are a little over

031200 students sitting down and taking a test that takes hours in some case usually we break it out and we try to minimally disrupt the instruction but it does have an impact on students that's the reading piece here's grade 11 and grade 10. here's the um some of the shifts so grade 11 obviously our students were not motivated um to take the assessment at that point in time and we actually had very few students ought to take it um there was a little bit of an interesting absentee rate on those days um students choosing to take care of themselves you'll see in the fall the way in which we did it was a little different in the fall and then in the spring of 2022 um I would attribute that to motivation but again I

032you know the teachers have conversations what's going on here as well now the state has decided because that two-year contract um was up the state has decided um this year is the first year of the new contract to have the second year students the 10th graders take it instead of the 11th grade the reason for that shift is because there was so much testing in the 11th grade year in addition to the reading tests the writing test there's also a science state test and then for those students who have AP exams and also SATs it becomes as Zoo catch described I think there was only one day in May in the high school last spring where there was no testing going on well and also pre pre-coveted or it goes a few years even before

033that the the results that were used for the mea was the SAT foreign students in 11th grade took the SAT yeah so the motivation piece was built in there for most of our students so they moved to grade 10. um for a couple of different reasons um one is the motivation piece pulling it out from the 11th grade year the other piece of that is um about 65 percent of the districts in Maine as reported by the doe actually had contracted with the ND AWA before this change and so they were recommending the 10th grade year because they're assessing all the way up through using the NWA including ninth grade year so for them they could continue to track progress for the other districts who like ours we were not using the nwea we there

034was no progress for us to track the other piece that is Shifting is that part of the federal requirement is that state tests have to align to the state standards the NWA map progress test doesn't do that it does a great job of showing growth but it does not give us any feedback on where our students are in relation to state standards that is a federal requirement they sought a waiver they didn't get the waiver so that's why they are switching now we are no longer going to be using the map assessment this spring we are going to be using another nwea product specially designed so that they can we can try to compare those writs but also gives us some information about our student performance related to standards so par some of the items

035are going to be connected to standards so that we can see where our students perform in relation to standards the downside of that is we aren't going to have any scores this spring which is truly um it's a tough one because we want to celebrate our students growth and we want to look at the data and we want that longitudinal data we won't have it the information I have from the state is that they will provide us they're hoping to provide us with that data around July Sometime Late July because what they have to do with that data is to calibrate and align to those standards and develop those achievement levels and that just takes time with the data um we also have a Federal grant deadline August 1st in which we need that data

036in order to be able to um set goals for the coming year so it's going to be a little bit of a bumpy year um in terms of having what we need to kind of keep moving forward with our grant process questions so I I just want to be clear so are the students not taking the test in the spring are they are taking a test they are um they're taking a test it will be a new test to them it will look very similar to what they've done before but it is a different assessment it's still going to be adaptive it is supposed to um remember where they were so that the items will adjust some of those items will adjust the 11th excuse me the 10th graders that will be less adaptive mostly

037because this writ score that they've developed in this that all of this is based on it becomes harder and harder to show growth you notice that there was significant growth in the early Elementary years a lot of learning and those steps take place as students go through Middle School and High School it levels off it takes you know you're seeing one or two or three rip Point growth is is huge compared to um maybe only a couple so other questions at this point before we take a look at math so that's why this graph looks like it does I have a quick question you mentioned about use the data to apply for Grants can you tell me a little bit more about that we receive federal funding on Title One um title two for professional

038development title one provides additional Staffing to help support students Blue Point School receives that funding this year it's based on free and reduced lunch in order to apply for that great we need to set District goals there needs to be a math goal there needs to be a literacy goal or reading goal we also have a social emotional learning goal for that and so in order to track our progress towards those goals we need the data in which to do so and every District in the state uses the state data in order to do that so and the state is aware of it they're kind of stuck between a rock and a hard place on that they're trying to get us the data as quickly as they can but they do need to do this

039calibration piece so either our I'm in touch with I sit in on the OE meetings to see you know does this mean that the grant deadline might shift will it be okay if we're late um how do we proceed without the state data your diplomacy skills are exceptional throw that out there I have communicated a lot to the state over the years are we ready for math oh we're oh the performance pieces all right reading this is another Viewpoint that we get so because this is normative data what they do is they divide out the students across a Continuum in percentile groupings so the red grouping is the lowest percentile it's 21 and below the Orange is low average 21st percentile to 40th uh the yellow is average 41st to 60th and then there's a

040high average which is the green which is 61st to 80 and then the high is 80 uh should be 81 on up so one of the ways in which we look at this data this tells us the percentage of our local students and where they fall against that normed group so for example I like I like to set a high bar so what I like to do is I look at that line between the yellow and the green the line between the yellow and the green tells me the total percentage of students who are high are students who would compare to the high and high average so for me what I do particularly fall if you look at fall 2021 that would be 35 and 29 that'd be 66 percent of our students score in

041that range okay so our students do generally well different way of looking at the red dots piece it kind of shows you the distribution of where our students fall we spend a lot of time looking at the Orange and the red because those students we identify who those students are what services and supports they're getting to help move them into the yellow and the green and the blue so what we've noticed with reading is if we compare fall 2021 to fall 2022 in every case in reading the percentage of our students in that green and blue has gone up which is the good news again I go back to the summary statement is our students are growing it may not be as much as we want it may not be you know we obviously want

042our oranges and our Reds to be zero um that's when we stop trying um so what we do is we look across the grade levels and again it's the same kind of thing the spring 20 21 that's a different group of students than the fall 21 Spring 22 fall 21 to Spring 22. those are the same groups of students so you can see where there are more yellow green blue in that spring of 2022. are we ready for math or did and you'll see the same if you have a chance to look at this afterwards you'll see the same issue with the um 10th grade and the 11th grade just a different bar graph so for mathematics the same sort of thing in the data as we look at this very short Trend data you

043will not see the same sort of you will see from Fall to fall with some groups has gone up and some groups has gone down a little bit again Middle School we have questions about the math pieces we're seeing data that is unusual for us uh and we're starting to ask lots of questions around the math we may want to start taking when data starts to look erratic over grade levels that's an indicator we need to start taking a deeper look is it that people are supplementing the curriculum too much do they need more professional development we start asking lots of questions is it time to do a review of the instructional materials in the methodology so we look at this data we also look at classroom-based data as well and we're trying to track

044that we have common assessments that we can look at and we can also certainly have conversations with classroom teachers around that as well so the math the math was interesting because every other grade level the fall to fall comparison one group went up a little the other group went down a little one group went up it was yeah it's just kind of rare so we have the team studying the data and and you see that in the um blues and greens in these charts as well um is it's just it's erratic we would rather see that consistency of increase of the students in the greens and the blues certainly from Fall to Spring but also fall to fall we want to see that change and it's just a little bit more erratic there's nothing drastic

045happening um but it's just got us asking some questions thank you so when the when the teachers are looking at the data and asking questions are they have they come up with a reasoning that they think the data is erratic uh it depends um we you know to do a really deep study and Analysis takes chunks of time for teachers to review the data and then go in and look at individual data and compare data sets we don't have chunks of time like that and within our calendars um uh so some school schools have had data teams come together over the summer to do some of that work but they have what we try and do with that is okay what can you control how do we look at the data and this is what

046some of the work that the coaches do with data coaching is when a teacher is sitting down to do an instructional unit okay where are your kids at right now what are your goals for the lesson they might go in and help the teacher or work with the teacher and then after the lesson okay where are the students now what have we done differently did that work who's got made it got the learning targets who doesn't have that what are we going to do so it's different levels of things it's hard to draw huge conclusions off such you know we look at Trend data I want at least three years I want to see what that pattern is you know or we look at cohorts over three or four years follow the same group of

047students and that's been the um frustration with the state shifting gears over the past few years and then there was a pandemic in all honesty you know everyone experienced stress we know stress impacts our working memory we know we have students who are still struggling they're learning how to do this thing called school yes we do have these academic expectations but if we don't deal with the foundational pieces and those conditions for learning it's it's just not it's going to be Iraq erratic um right it's a bigger picture than just um delivering more curriculum at students well and the challenge too is as Monique has pointed out there needs to be you know a consistent measuring tool right on on where the students are and where their skills are and then those that tool that

048you're in measuring that performance also has to be aligned to the standards uh the main learning results that that all of our units are designed to meet and if those two things aren't synced or in in sync then it becomes very difficult to use that data effectively um so there's there's a you know there's a lot there absolutely and on 4 fortunately in some respects the Federal Law requires individual data student data and that's why these tests are so long you've got to have enough items in order to provide that data per student the essential question for us you know how are our kids doing is a valid one but couldn't we possibly get there with shorter tests or sampling so that not all students need to be tested to with that length and we

049could still have over time enough data to draw conclusions and make changes without having to impact so many students with with such a large in-depth amount of time for testing that's the part that I struggle with but that's the federal requirement can I ask a question so you mentioned you and makes sense you'd like at least three years of data in order to you know really see how things are going is that by the time you get three years of data especially in Middle School the kids are now on to high school right so are you getting or historically has there been a line of communication between the Middle School and the high school to say you know our our high school algebra teachers are realizing that kids are really missing X Y and Z

050which should have been covered in middle school and is that getting back to the Middle School teachers I guess yeah back in the days when Subs were more plentiful um I used to pull every content area a sample group of every content area together K-12 for a full day and that's where we started um we would start with things what are you seeing and we would have cross-phase level conversations what's the good news what are you seeing in the students um and while that's qualitative we also have the data that they're looking at at but also okay what was your one wish what would be more helpful to have what should we focus on more at a different at a grade level and certainly the um the Core Curriculum materials that we use really lay

051that out uh and the coaches across the phase levels will get together and the content particularly for Math and literacy not all areas will get together and make sure that they're instructional planners um lay out what those expectations are but it's always valuable to get folks together across phase levels to have those conversations that's a really good question and I would just also add she you know mentioning the importance of three years of data also allows you to track a cohort of students you know so at Wentworth from third to Fourth to fifth the same kids right or six seven eight in the Middle School having that three consecutive years allows for that grade degrade and cohort to cohort but then being able to follow the kid all the way through the same kids same

052groups of kids is super helpful yeah so these uh you've heard me talk about these these basically they're just the summary observations um that we talked about um our students are generally performed above the national average fall to fall it's improving may not be as much as we want um and then fall to fall there's a little less um less loss particularly for reading more consistently in reading and then the high average high is generally above 50 percent map and generally above 60 in Reading if you way back when we used to use nwea um I've been here long enough to know that our students are performing sort of at the same levels as they did when we used to use this we used to use in this District the map assessment years ago and

053our students are still performing at that same rate which was really um good to see and hear post pandemic um is that you know we really want to focus on their growing not necessarily um the comparison hasn't changed um which is good Even in our post-pandemic these Norms are pre-pandemic so you with the new test you you said it will carry over from student or the expectation is that it'll carry over their their data will carry over so you should the Adaptive be able to make these comparisons that's what we've been told okay that's what we've been told but there will be additional items in there so it may not it all depends on how they do the statistics quite frankly and whether or not we're going to get a separate score for the growth

054or whether it will be all one combined score they aren't able to tell us that yet so is there is is there I haven't heard is it potential is it a is there the potential that you really won't have three years until like 2027. I hope not if they change if they change the test again yeah because you're having this more spiritual thing I don't hate this new version of that assessment yeah so it potentially I mean hopefully not but potentially hopefully not I'm hoping not are there any other questions for Monique or Jeff yeah thank you so much you're very welcome our doe meetings are just starting up where I'm going to get a lot more detail about these assessments so I'm happy to report back at some point in time yeah thank you

055so much for your time thank you all right I don't think are you do you have more in your superintendent appointment that's it thank you okay I just have to advance the slide um agenda item 9.0 is the chairs report and I know we have pretty robust Community I mean committee reports excuse me so mine is not too too long um just um two things that our last Workshop we worked on our board School Board goals that will carry us from now until June and so we will vote on those um later tonight that we worked on um and then our upcoming Workshop is February 16th um in our next board meeting that one we are going to talk about um recording committee meetings um so my question to you is given the robust conversation

056we had um when we when we started the conversation I'm wondering if we should start that um workshop at 5 30 instead of six just so we're not um you know super crunched for time does that does that sound okay okay so let's plan on that so at 5 um on the 16th then we'll start the workshop with our school board meeting to follow all right um agenda item 10.0 are the um committee reports so we'll start with um Carolyn and the finance committee all right thank you so we had our meeting back on the 23rd and Kate did a wonderful job uh going through the financial package uh for the year we are about halfway through the year and um according to the deck we're about 43 of our budget has been spent and

057that is pretty much in alignment with where uh things have been in the past and there was really nothing of significance that came out of the review and her in-depth knowledge of the numbers that gave cause for alarm um what the finance team is focusing on right now is they're finalizing their portion of the Town audit they're diving into the 2024 budget I saw her last night she seemed quite tired so I'm I'm thinking she's been in it quite heavy and um if you go to the agenda that is on the website you can if you want more details you can dive into that um I did want to share she said she shared a really nice story that just really I thought spoke volumes about the town of Scarborough and how we um how

058we do things here and I was very pleased so if you don't mind I'll share that um the school has a backpack program which allows the school the nutrition program to send you know kids who might be at risk of you know not having food or steady meals over the weekend or in the evenings to go home with with a backpack of food um to provide for them and so when uh we had the new mainers at the Comfort I think it's Comfort Inn and so you know they've been transitioning to other places through December and through now um there were some that were still there that were beginning to fall through the cracks and maybe not receiving the nutrition that they needed so whether the kids were in the school or if it was

059families that didn't have children in the school so the nutrition program through the school is able to provide uh the backpack program for the children who were living there at the Comfort Inn and then the town is also chipped in and was able to help the families that were there that were falling through the cracks and not receiving the proper nutrition that they needed so I just I wanted to bring that up and it I think it's a lovely story and a just a lovely statement about our town and our community um so we have I wanted to get on everybody's agenda uh we've got some big budget presentation meetings coming up and so I want to get those out there for everybody we've got the 13th um 4 30 to 7 the 15th of

060March 8 30 to 11 in the morning then we have the formal presentation to the school board our on our regular schedule scheduled meeting of the 16th and then a presentation to the Town Council on the 29th there's a lot more meetings but those are some of the highlights so I just wanted to share that it's going to be a big lift coming up month of mar uh February March so our next meeting is March 6th where's we were supposed to meet the end of February I'm not going to be in town and uh we moved it to March 6 and that will give them a lot just a little more time to have a better yeah more finalized uh numbers for the for the FY 24 budget so that's our plan very good thank

061you are there any questions um for Carolyn so I just wanted to add you things um or one thing on the two dates the 13th and the 15th those are um just for everybody to kind of know the process that's the time when um the staff comes and makes presentations to to us and essentially what they're doing is explaining their asks right in the process they went through to um get to the ask so it's a really great opportunity to hear from um the staff members really in the leadership team on um the process they took I thought it was very fascinating last year it was a little bit of a different approach um which was really that Jeff LED really looking at it as a district-wide like these are my needs but really also

062looking at the bigger picture like what does this District need and what do um that might be bigger than what I need right now so it was a really um a really fast I thought it found it to be a really fascinating two days so definitely get those on your calendar all right policy Layla so the policy committee met on January 9th uh we had some public members attend and offer comment um which was greatly appreciated appreciated we obviously addressed the bomb threat policy which we voted on last uh meeting and we started our work on our transgender and gender expansive student policy that work is ongoing and I expect it to take most of the next meeting at least if not beyond that we'll see what we get to that next meeting is on

063Monday uh from 4 30 to 6. it's a hybrid meeting it's going to be held here in the town council chambers and folks can tune in online or be here to let us know what they are thinking um other agenda items we're going to talk about the 2324 school calendar to make things even more interesting um we're going to continue our work and then we'll head to uh the naming of the facilities um but that's that's the work that we're doing any questions great all right hello what I am so we've had some uh conflicts with scheduling so our first meeting is coming up next week it's going to be via Zoom um so everything is online at least for this first meeting there's a couple things that we're going to be talking about that

064first meeting with Monique um so very much uh if you found tonight interesting with all of her statistics and if you ever want to tune into one of our meetings uh we're going to take diver deep and deeper discussion into that perfect thank you any questions for Brian all right Communications Jillian so we had our last meeting um January 12th uh we have we have a lot to discuss sorry listen on uh we have another meeting coming up next and that I'm sorry it's next Thursday uh second Thursday of the month at 4 30 P.M um most of these will be over Zoom um we had some goals for the upcoming year one is just generally increasing communication offering a variety of forms of communication you know not more emails in other words um and

065then we discussed Roundtable discussions which I'll discuss a little more at the next slide um and we will continue to encourage board members uh and committee chairs to share with us what they would like to communicate with the district um and then we've been just working on developing um and organizing forms and uh for instance we had the communications request form I think all of the board received that um and we are going to continue to update and continue to requests uh Spotlight Awards uh you know not nominations anyway next [Laughter] um and so the we discussed at length the the option to have some Roundtable discussions the Town Council does this currently um it's a lot to unpack but what we're looking to do is have a couple of board members um anybody from

066the public anybody at all is well welcome to join um there can't be more than three board members I think is the is the goal so um uh but you're welcome to watch online if they're but or join as long as we have some conversation ahead of time um and then occasionally we'd like to come combine with the Town Council and we have a current goal to combine forces with the building steering committee Communications committee um as an all hands on deck approach um so the discussions will be informal we will advertise you know topic suggestions but they were not going to be sticking to them if that's not what people want to discuss um we will be focusing for now a lot on the building project there will be a lot of questions from

067the community uh and hopefully people will be engaged um we um suggested Facebook the school newsletter and the town newsletter as ways to communicate these Roundtable discussions and we will be taking suggestions so if you have something that's coming up uh that you think that people would like to discuss we're happy to advertise that um the goal will be quarterly uh obviously over the summer that might not be as attractive an option for people who are wanting to be not in school um uh and so where to you know to be determined we've talked about having a variety of places um probably at least to start town hall or at the schools um why we want to in increase Community engagement it allows the community members to discuss what they want to discuss it's hard

068when people come here and they have something to say but and they say it but and we all you know nod our heads and say thank you but uh it's not a two-way conversation and that um people have frequently said it's frustrating um and so uh it'll be just open but moderated we will will give Norms at the beginning you know uh no name calling uh you know um pretty pretty loose so it'll it'll be very informal um and just the goals are to explore topics that attendees want to discuss and that is it all right thank you Jillian um if there's any questions and discussion on this um it would ask us to wait because we are going to vote on this a new business which and that's when we would we would have

069the conversation but are there any are there any questions about Jillian's anything else Jillian all right thank you so long range facilities John yes thank you we had um our meeting on January 25th uh where we discussed uh different projects that uh that are upcoming that you know either improvements or updates that need to uh to happen some are are in place uh the boilers that I believe it's Pleasant Hill or it's a good point I don't know I think they both need to be replaced and one of them is going to happen this summer um and the other is you know it's trying to figure out when the money's going to be there so uh we'll get to it when I guess when they get to it um heat pumps the Middle School uh

070there's playground equipment at the primary schools that needs to be replaced um if you've ever driven to the Middle School uh Clinton drives a good time and then also the parking if you're looking at repaving those um Todd's gonna assemble a budget requests and see what uh what he can get for money and what we can then do with it so uh we're gonna meet coming up on the 8th of March uh and he's going to have a better idea of what's going to what he's going to be able to be asking for uh and then we discussed that we have to well you know with the Consolidated School going on we have to have a you know just a plan B just in case which we hope doesn't happen but if it does we

071obviously don't want to be caught uh with our pants down so we're gonna start working on what uh what we've got to do to I don't even know what I thought my mind is going to explode but we'll uh we'll start that all right thank you is there any questions for John okay I have a question yeah um I think actually from what you just said with the backup name for the Consolidated School it might be extremely helpful to have a rough figure or idea about what projects would be coming down the pike in the next decade or eight years sort of projecting out sort of the costs that are going to be associated with delay because I think that's not a factor that people are thinking about sort of like it's working for now

072so you know we'll you know we hear a lot about why not wait a year push off the vote another year but there is a cost associated with that and I think if people have the dollar amount it might or in some of the projects like replacing boilers for Pleasant Hill seems like a Monumental waste of energy and time and expense um for a school that like needs to be replaced and then the Blue Points behind it I think we did eight Corners last year so we're putting boilers in schools that are absolutely insufficient and if we're trying to replace and that money is an actual loss we were just we're just racking up losses and I think if we can quantify it that would be a helpful part of the conversation no and that's

073that's a good a good point but but one thing that you know when we were talking in the meeting Todd said you know we have these buildings now we don't know what's going to happen with them so and if we do have the new school we'll still have these buildings maybe they'll use them as a community center maybe they'll sell them or whatever but maintaining we don't want to you know let them run into the you know run to the ground so it's yes you have to put money into it but I don't I wouldn't consider it a waste because we're still going to have the buildings we don't know what's going to happen with them and so we you know we have to we still have to maintain them because even if we're going

074to sell them or do what we're going to do with them other than tear them down I guess that would be the one thing if we're doing that but but we do want to make sure that they're in especially since they're going to be holding kids for the next few years at the very least so we want to make sure that everything you know you don't want to go through winter in Maine without uh you know your your heat because you can't but I will but that's a good you know it's a good question to you know to ask and get the information out there as to okay what what are we going to be doing and so to tag along to that something else that came up in the meeting which kind of speaks

075to what you're saying is since I also sit on the building steering committee and I'm on that committee I I was thinking about the building steering committee and so I I had asked um during that meeting dealing with the playground is can we take any of that with us um and so that is something that it sounds like can be and has actually been done in the district before so it just it sounds like it's a little time consuming to do but um it sounds possible so there are certain things that I think we're already starting to have some of that conversation there and you know it helps that we have somebody who knows our facility so well and has done so many of these things already so you know instantly if part of the

076thing with the playground too um is that I think that issue was to make it more ADA Compliant which is part of the issue right now with that one but you know at least it knows you know that conversation's happening so I I agree though that that data would be really good for to share with both the public and Town Council and I think that if we can get some of those numbers from Todd as to what he projects because he he is projecting stuff he's actually brought it up in that meeting that he already projects as to how long the life of certain things are that might actually you know help our case as well with showing why um you know it is more cost effective to maybe go the route of a Consolidated

077School yeah yeah I just I just want to be clear I I absolutely we have to maintain the buildings um I I look forward to some point maybe moving them off this whole budget and you know someone else's budget issue um I think that would be a good that would be helpful um no but I really I'm really clear I really want to be able to say to the public when they ask why um that it's not free to drop these buildings are not free to operate like it's not like everything's hunky-dory like we are putting a lot of money and maintenance and if we can quantify that and say we put x million dollars into maintenance this year we project putting 10 million dollars of Maintenance in the next 10 years that's money that

078we could put into a school that we all agree has to be built because everybody's agreed that something has to change there's no no one's fighting that battle so we all but it's about what needs to change and I think there's this feeling that we're we're good like we can just maintain for a little while longer until we get this perfect perfect plan together um and so I think one piece of the carbonation I haven't heard is we're going to spend 15 million dollars will you dither about uh micromanaging questions I've been answered seven years ago in two years yeah and I um I would add even on to that because when you're thinking long range like I love this idea of getting this Quantified and asking Todd to to work on this um the

079other piece I would add in there the cost of doing nothing is how do we get those buildings up to where they need to be so it's not only maintenance it's not only replacing playground equipment boilers this and the other it's how do we make our Windows um navigable for children to get out of should they need to how do we install safety vestibules at the school what are those costs that that are incurred too so um when we're when you guys have this conversation with him and you guys start or he starts this report um or this project or calculation perhaps is a better word I would love to see that included in there as well I'll get on it right away I'm sure Tom's gonna be very excited yeah and he he also

080he has on both committees and of course he's thrown in his way he's probably you know I know he's already got it in his head and but is there a running list of of of things that um like are just they need to be done but then there's obviously a regular maintenance schedule is there running five-year yeah he's got things that uh that he knows has to be done and then it depends on money and then you know it's a priority you know like the road has just kept getting pushed back because something else is coming you know Paving the parking lot and doing the road has taken a back seat to boilers and you know other things that all right you're going to drive a little slower and it's you know gonna be a

081little bumpier for you but you can still get there as long as you're not taking your covered wagon yeah and I think a lot of it is a budgetary process too right like when you're when you're scaling back or when we're asked to scale back um that's what happens right those some of those projects go by the wayside to the point of Quentin drive right that was one that we lost last year [Music] any more questions for John all right um Dei Community is next which is Jillian and brayla um I'll go ahead I put in the notes so we opened with a passage from Martin Luther King Jr's letter from Birmingham Jail um this time we have uh we went through that they then do we do updates from everybody um in those meetings

082so we start with the board Leadership Council school buildings on a kind of digital level and then um the Civil Rights Club talk about student projects that have happened in the school and they do that there's often visuals how do you go along with that and like videos which is really interesting to see um gives you a window into the school which is cool we discussed the change in our gender extensive policy proposal um the the policy committee last fall which was not a part of at the time expressly asked that this committee look at this policy before we finalized it and so it was important for me to finish that work um and so they they there was a robust discussion ongoing about different aspects of the policy and our next meeting is February

0837th it's always the High School AP room and it's always in hybrid format for anyone who wants to join us it's at seven right seven PM oh I'm sorry yeah it's a 5 30 5 30 to 7. I should have put the time thank you are there any questions all right building steering committee is uh Jillian and I'll I'll present it all right so the last meetings were with the Town Council and the board on January 19th that was an executive discussion for to discuss updated land information the committee um the full committee building steering committee met on the 24th we discussed communication Community engagement and adequate information that needs to um about the needs and the solution and basically being able to present with the uh to the Town Council and then yesterday we

084had the joint Town Council and School Board workshop and there were again more updates on the project process and uh answering a lot of questions that the town counselors had for us um the the one request that we have for the school board is that school board members maybe think about looking at what subcommittees are that building steering committee has and think about joining one we need all hands on deck at this point um and also it's really helpful to get those pieces of information all flowing uh you know in a reasonable amount of time um from the individual committees there's a lot of work being done that is not necessarily um all all able to be presented at every meeting um so anyway I we think that would be very helpful and so I

085just put on there a little bit of like anybody who needs to get to the uh buildings building steering committee website you can go to the Scarborough Public Schools website and there is a quick button uh or or you know a link a button link I don't know what you want to call it but in my world it's a quick button um and uh that's right to the building steering committee website and there's a wealth of information as has been mentioned so I would just add on to that that with the request to the school board for getting involved it's it's even as involved as if your you know you can't attend but you can watch um something to do with the subcommittee afterwards would be valuable to us because then you can give that

086input there's a lot of real natural crossover to the Committees that we already have the long range planning committee um you know there's value there because we're talking about what could be in the new building and what that would deal with in terms of saving us money or what might be better in terms of Maintenance and so there's been some good discussion in there about a whole bunch of different things that directly relate to what we're already doing and I think actually might make things I'm thinking finances one long-range planning is another it might actually make your jobs a little bit easier moving forward if you were in tune with it and then later you don't have to get say caught up with some of those conversations so um that's kind of and then the

087communication piece obviously Jillian is on this board and then she's the communications chair but we meant mentioned that too just because it has been such a hot topic for us with Town Council and then here talking about the whole building project of hey communication is key um so that seems like one area that we talked a lot about during our last meeting and really needs a focus but you know everybody's aware of that right we all know that it's all hands on deck in in terms of our communication so anything you can do to kind of uh you know get up to speed on what we're doing there uh it helps just because not everything that we're doing there is able to be translated into our presentation say with Town Council just because we have

088limited times with them thank you that's excellent I mean and also uh maybe if if people have things that they're willing to do with the communications we have a little um worksheet that we use uh to assign different tasks so we everybody knows who's doing what if you want to be added to that happy to add you yeah and I will add on um just a little bit John Anderson the Town Council chair and I talked today um just kind of debriefing yesterday and how it went um so uh and thoughts on action items and next steps so we have some things that um we certainly can be do that we're working on um and when I say we I mean um Dana and Lisa from Harriman um some numbers that they want um to

089see they want to see some refreshed data um so we're working on providing them that um one of the things that did come out of that conversation that was new news to me was that um the Town Council has generously offered us one of their monthly newsletter uh uh one of their monthly Scarborough leader spots so we um are able to um use that once a month and write an article about the building so I and Jeff and I immediately talked and Jeff is going to take the first one so starting in February once a month we have a three to five hundred word spot to write um an article about the building so Jeff took February I did send an email to everybody asking if there was volunteers to write Jenna graciously agreed to

090do March so we're on a roll we have two two going it will be in the that that spot that we're taking is in the last um the last week of the month every month so that's really exciting news um that will you know on the communications front that that will get started all right are there any liaison reports yes um I had the pleasure of talking to Kelly Murphy she's our house rep and she is on the education committee um for the house um this year they obviously got started last year coacher closed at the end of the year so December 31st the last date for legislators to submit bills um and the house committees have undergone their work the education committee is meeting a lot which is there really late um she was

091driving home when I talked to her and it was way way past when I got home so she was she was working hard and they're undergoing some work they did they passed out a couple of bills so far nothing huge that's on the radar yet um but there's it's a very active committee there's a lot of bills before them right now they cleaned up some language and the only thing of note was that there's an issue with uh this funding for adult education going to age 22 and currently uh the state the school districts are required to provide education for special education students up to 21. so there's a possibility of an increased year for certain students I don't know what the impact would be in this District but that could be a financial consideration

092if that was a requirement going forward thank you um I don't want to put you on the spot but do you want to talk about the DMT demt meeting um and I thought about it too so um anybody who is not familiar with the DM's Community uh very interesting group of people um if you have school principals assistant principals on there um from various schools within the districts um we have various thank you uh we have we have uh various uh police officers and firemen uh it's really takes everything into account from a safety and Emergency Management standpoint um and so you get everybody kind of gets a little bit of a say in contributing um the one thing I would say so we spent a lot of time debriefing on the Sanford incident um

093getting a full debrief as to how that went down and how the communication could be better um or how it was good in some ways um you know Jeff gave a great uh kind of rundown of what his day was like during you know those couple moments and how quickly we have to be able to respond in in some instances because how quickly news gets out um and it's just I mean it's just a different world from you know when we all went to school because of social media and um uh for those of you who don't know I'm I'm also in the fire department so for me I I like this particular role because I feel like I can think from that particular angle too and making contributions to this board but um it's

094challenging from a teacher's standpoint you know there were fears and concerns that were expressed during that meeting as a teacher and not knowing you know what was going on and teachers literally in our own District were being told something that wasn't true and so it's like okay well where did you get your information from but a lot of it was coming from social media and so it was um you know it's something that the the group itself really did a great job of talking about action items being proactive moving forward and figuring out how can we keep our kids feeling safe how as a group um you know can everybody feel like they're better prepared moving forward God forbid an incident like that you know it's home I don't know if you want to add

095anything to that I know it was a really it was a fascinating case because in the Sanford example you know there are hoaxes and there are threats and there are those things but the the unique part of it was the hoax was that the event was already underway so you didn't have time as a first responder or as a police department or as emergency Personnel you didn't have time to to check whether or not it was The credibility you you went right and that's that's kind of and they went they went all the way through that experience even though it wasn't real or it was it was a hoax it certainly was the response was very real and uh and the event was very real in that sense yeah I I would add on what

096it sounds like the the schools are already doing is really good and so we talked about what is Alice which is something that you know is is pushed in many schools not every school has adopted um but it's something that it's good to be aware of it's a movement where you know you try to proactively get out of the classroom if you can but at the same time you keep your kids safe if you're in the classroom they they mention that because Stanford implements the Alice program they noticed they were trying to get into certain classrooms and they couldn't and then there were blockades there and all of that is part of that program so I mean the one big thing I would say is if there's ever questions or things that you have or

097concerns that you hear either from the community or you guys have that you would like brought up and addressed there it's a great forum for me to bring that to because you have all of the key players in town here thank you what is the next meeting give me one second I think I have May 25th oh no I'll get back to you on that I have to look because I wrote down May 24th because it changes location but I think there's one before then just I think it would be helpful if you gave a reminder for any of us yep to provide questions for you to bring to the table for that time yeah I'll definitely let you know in advance that's a good idea thanks and thank you great Julie Miss Yulia and

098Mr Colby remember to you all right so I'll start start off with this um I guess Blue Point had a sledding day in gym class it's just a lighthearted start to this and then uh next up um so a lot of stuff is going on at Wentworth they just finished their first session of their co-curricular activities and in this picture right here that's their final performance in the dance club and I didn't know this like when I went to Wentworth there were a lot of clubs but it seems like there's even more now there's I I'm not even listing all of them but they've got a photography club a chess club chorus Club World Language Club marimba Club law enforcement club and several more and over here I put a link into what happens in

099the lot like just a outline for what happens in the law enforcement club and uh this looks pretty cool it's pretty uh I don't think this club has happened yet I think it happens in the next session but they're partnering up with an officer and they're leading this and uh Wentworth kids will get to do that it looks it looks fun I think I did something like that in middle school but uh then it got canceled because of Kobe but but I don't know there was like two meetings but uh yeah it's good to see that the Wentworth kids are having this we have um quite some news for the semester as a whole um we had a lot of Scholastic art competition winners this year um we have a lot of talented art students

100um and so Grace black won two gold key Awards in photography uh Brenna Casey won a silver key and drawing and illustration a silver key in digital art a gold key in film and animation and the gold key stop-motion film clay has been nominated for an American Vision award wow um Tanner Johnson won an honorable mentioned photography and Anita Smith won both a gold and silver key in painting a gold key and two honorable mentions in digital art a gold key in comic art and a silver key in portfolio award uh Calvin vanagoni Ranger won an honorable mention of Photography and Maya Vincent won a gold in drawing and illustrations and her winning piece Fallen has also been nominated for an American Vision award so a lot of awards going to our art students on

101the next slide um Miss shared some things that the Civil Rights Club has been doing recently and so they've been doing a lot of Outreach to K-12 they met with a lot of the primary school kids and really sort of began starting a sense of shared Community with those younger children and they showed a lot of pictures it looks really fun for all of the people involved um on the next slide is another initiative they've taken um and we can actually see that right when we walk into the building at the high school it's a periodic table but for black history month so each element is a key figure that looks really cool um for vex robotics all four of our teams are heading to state championship um that'll be on February 25th so we'll

102see how they do but um at the past me three of the four teams were in the top four so it looks like they have a very solid shot okay um for the career Pathways program recently a lot of the elos closed up for the first semester um and since it is a new approved a new program um it really has been very successful I mean it was very cool to see there were a lot of internships and a lot of companies involved I just finished up one myself for learning a new coding language and Miss savasnik was very helpful with organizing everything and we did a lot of cool stuff um and there isn't a slide for this because it happened last night but we had the NHS induction ceremony last night and so

103Colby was inducted um and we got most of the seniors got put on the spot to read a bunch of speeches um about a lot of wonderful volunteer and Leadership opportunities though so that was very wonderful to hear very cool congratulations Colby that's awesome Mary all right thank you both so much lots of exciting things are there any questions for Yulia or Colby do you want to make a speech [Laughter] all right agenda item 12.0 is new business um I'm gonna bundle 12.1 the meeting minutes of the January 19 2023 Workshop in 12.2 the meeting minutes of the January 19th 2023 business meeting do I have a motion to approve them as presented so moved second is there any discussion we are all here so all in favor please unanimous thank you all right agenda

104item 12.3 is a motion to approve the 2023 School Board goals do I have a motion so moved second any well before we get to discussion they're up here on the um slide deck that goes one and two um one goal one is to collaborate with Town Council in a larger Community to build the new Primary School consistent with the building steering committee's goals and timelines and in a fiscally responsible manner um action item to acquire land for the school and a second action item to get the referendum passed goal two is to promote and grow a district-wide culture of trust inclusion and collaboration action item one focus on effective communication with the community staff and students number two host two staff and student-centered workshops annually in action item three um consistent with the Dei

105committee's charge promote diversity equity and inclusion at all levels and then goal three is to continue to strengthen Student Success achievement and well-being through ongoing development in all subject areas district-wide students support opportunities social emotional learning and through district-wide Dei work and the action there is the superintendent will report quarterly progress on all aspects of academics including those with benchmarks foreign any discussion about the goals no discussion but we said we were going to try to put this on the website was that right yeah so the the on the website right now are the current goals um well the goals that are up until tonight so once they're approved Kelly will update the website with the new goals yeah all right all in favor all right it's unanimous thank you um agenda item 12.0 no

10612.4 or appointments 12.4.1 is the Scarborough High School strength and conditioning coach is there a motion to approve as president just an awkward silence is there any discussion all right all in favor perfect it's unanimous thank you um agenda item 12.5 is a motion to approve the school board roundtables do you have a motion so moved second all right is there any discussion I I do want to add um one of the reasons why this came up in the first place was that we found that the time that we have our meetings and such might be an inconvenient time for a lot of our community members um that having these one-on-one or smaller intimate discussions for these occasions um are just more comfortable for community members um and you're able to connect with them on

107a deeper level to discuss these matters such as the building and and other things that that might come up yeah absolutely um I I would personally like to see at least maybe um the first couple be about the school building I just um we've we've talked about it already but the the need for more communication around this building and to get people um to where we are with the thought that we need to move forward with this Consolidated School is is really a necessity at this point um so that would be um what I would like to see um I also had talked to Jillian about the potential of maybe doing them a little bit more often for right now just while we're trying to get um the word out about the school building um

108so I did yeah and you know I think um we we are going to be also pairing with Town counselors and um the communications committee on the on the building steering committee and and so I think that would lend itself to an opportunity to have more frequent um opportunities uh and in various places that are convenient for people and we know that um this particular issue is a whole Community issue I mean all of them are but this will be of interest to um a wider audience I think and so I think also um closer to referendum we will need to have these opportunities for people again so I I don't I don't know how uh you suggest we handle that having like special opportunities for just the building or just that's the suggested topic

109but anybody can come talk about anything um and how frequent you would like to do that yeah and that's the like my initial thought was that we potentially do something every six weeks or every every month and a half so that we're we're kind of touching um people uh more frequently between now and November um Jillian and I also talked maybe it's that it doesn't have to be here necessarily maybe we go to a restaurant maybe we you know there's restaurants around here that have good open space where we could go and meet um kind of Jillian even had like a she was saying um like come pick up your dinner and talk to us right like things like that just to try to meet people where they're at a little bit more than I

110think we've done um before because this is I think sometimes people think school and school board and they think that they have to have kids to be involved and that's not the truth right we we are this project really um to Jillian's Point touch touches everybody in our community and everybody is impacted so it's trying to find a way to meet um meet people where they're at and have these really important conversations yeah all right any any other discussion all right all in favor of um approving the school board roundtables all right it's unanimous thank you um agenda item 13.0 is adjournment do I have a motion to adjourn someone second is there any discussion all right all in favor all right it's unanimous thank you have a good evening