001Good night. Um, thank you My dear, you must They can't Good evening. It is 7:15. We have a little bit of a late start, but I'd like to um call the board of personal board of education school, family, and community partnership committee meeting to order. Please stand for the pledge of allegiance. Pledge allegiance to the flag of the United States of America. and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. First item on the agenda is the approval of the minutes from August 27th, 2025. Can I have a motion to approve? Some move. Second. Any discussion? All in favor? I. Okay. And next on the agenda is approval of the minutes for the September 24th, 2025 meeting. Can I have a motion to approve? >>
002So moved. >> Second. >> Any discussion? >> Motion. Oh. All in favor? >> Motion passes. Do we have any public comment? >> Uh, no, not at this time. >> Okay. Thank you. Our next call is our activate well-being and we're going to test people's movie trivia. See if we can identify movie quotes. >> Prizes will be awarded and extra points if while you read the quotes, you do it in the in the form that it was done in the movie. So really, [laughter] really put put your effort into it, people. >> Oh, you're not winning tonight, Iris. >> [laughter] >> Okay. [laughter] Okay. So, inside this little jar are the names or the quotes from some movies. Um, what you're tasked to do is tell me which movie or tell us which movie it came
003from. And I'll just go to my right. [laughter] >> Okay. Oh, okay. Go right now. in character, please. [sighs] >> It's okay to process it for a moment, too, of course, and then read it to us and we'll see. >> I have no idea. So, I can't get into character. You must be kind. You must be witty, very sweet, and fairly pretty. Take us on outings, give us treats, sing songs, bring sweets. >> Mary Poppins. >> Oh, very. Anybody else want to sing the song? >> You do not want me to sing a song. >> Okay. Um, this is school family community partnership. So, we can have a lot of fun in this committee meeting. Um, so point to Mary. Good job. I'm gonna bring this. Okay. Mary up over. >> Okay. Oh, thank you.
004Sorry. So, now you'll pick one. So, I dressed up like Mary Poppins one year for Halloween and none of the kids recognized me. They kept on saying, "Oh, you're a cleaning lady." And then one girl popped out and she's like, "You're Mary Poppins." I go, "Yes." AND SHE GOES, "MY GRANDMOTHER JUST TOLD ME." >> OH, [laughter] that makes you feel young and youthful. >> Okay, you're on. Speak into the mice, >> mama. My mama always told me that life was like a box of chocolates. >> Do you want to You get first dibs answering >> Boris Gump. >> You're in my generation here. >> Oh, I should have known that. >> All right. Well done. [clears throat] >> Two points to Mary and an extra point for being a character. I still love Easter baby.
005>> Oh, the Terminator. >> Yes. >> Um, >> I felt out. >> Well, so far we've got an answer that's close, but it's not 100% accurate. Oh no. >> Return of the Terminator. [laughter] >> Terminator 2. Wow. Okay. Don't choke on your smartphone. >> Um, all right. So, we got three and I don't one and a half. I mean, I don't know that you really got indicator there. I don't know if we can award you a full point for character. Um, but do you want to give it a try now that you know what it is? Do you want to get into the character? But no. Okay. She'll just take the one and a half. Okay. >> Uh, hey. So, I am not sure where this one is from. Feel like I should, but I
006don't. Sometimes the littlest things take up the most room in your heart. >> I was going to say inside out. No. >> Anyone? Charlotte's Web. It's a good guess. You're on the right track. Charlotte's Web, too. [laughter] A solid guess, a solid attempt. >> Hint lifelike line. >> I gave you a hint. [sighs] >> Oh, it just >> Winnie the Poo. >> Yes. >> Winnie the Poo. >> Winnie. I was going to say I wanted to didn't want to give it away, but I think Okay. Winnie the Poo. So, >> now I'm going to give me a minute. I'm going to pick one, but I I saw these, so it wouldn't be fair. So, whoever is the first guess. Okay. [clears throat] [laughter] Nobody puts baby in the corner. Jeremy. Oh. Oh, >> Iris. >>
007What's your name? >> Dirty dancing. >> Yeah. Yeah. Okay. That's two for two and a half for Iris, three for Mary, one for Jill, and an opportunity for Jen to redeem herself here. >> Told you tonight. >> That's okay. This one This one's yours. This one's going to be the one. >> I don't think it's going to be the one. [laughter] >> The children The children aren't puppies. They're people. And sooner or later, Nana, people have to grow up. You never just did this all night, >> right? Anything else? >> A tough game. It's a tough one. [clears throat] >> Mhm. God. >> Okay. >> Yeah, baby. Yeah, baby. >> Oh, that's you then. You can guess it, too. >> I I can't I don't know the name of it. >> Um did it. All
008right. >> All right, Jen's waking up. >> I got one. [laughter] >> You're like, you can pick it. Oh, I just know this. He was kind, he was smart, he was important. >> Um, what is the name of it? I know the movie. It's the They were the maids and they were taking care of the little girl and my mother trapped. >> Yeah. >> Yes. Iris [laughter] >> Iris, >> we lost our one participant online. >> Okay, I h I have to admit Joe said, "As soon as you get as soon as you get started, hit unmute." And I was like, "Okay." And then we sat here for another 15 minutes and I kept her I kept us on mute for the very beginning. I think she thought that she couldn't hear us so then
009she left. >> Oh no. >> And I don't have I don't think I have her cell phone. I can check. >> Okay. I'm going to Oh, wait. Whose turn? Yours. Do you want to hold the jar? I took the jar. >> No, that's okay. It's really not that. Family means you know when it's left. Toy Story. >> The good gas. >> I would have gone with that. >> There was a movie that was recently released in a movie form. >> Mahalo. >> Oh, >> um Moana, >> that's a good one. So, the tribe >> you're you're in the right geographic area. >> Yes. >> Oh, >> yes. Now I remember. >> Yep. >> I'm gonna give this next one to Jen so she has a chance to get another. >> It's a short one. So
010maybe I'll >> Yes, it's a short. >> You threatened my son. You threatened me. >> Anybody know the sports related movie? >> Oh. Oh. Oh. Blind Side. >> Yeah. All right. That that that that's Wait, what's this one? They just keep coming back. >> Oh, that was fun. >> Okay. All right. So, who So, I don't know. To tally up the points, who who the winner? Whoever's the winner gets to choose between these two awesome pencils. Get them over at the uh got these at TJ Maxx. Oh. So we'll figure that out after so because we got some work to do. So we'll move on. Okay. So um tonight what we are tasked to do uh is what we've been what we've discussed last um last week but last week last meeting when we were
011considering like the work of this committee looking at the year in review. Um, so when we look at community partnerships reports, before we kind of do a review of what we did in community partnerships reports, um, I do did want to share that um, Salvation Army has and I thank you to Deputy Superintendent Hawk for distributing the information from the Salvation Army. They do have um Christmas assistance um flyer and that has already started. And then they also have their Thanksgiving food drive November 1st through the 19th. Um they're updating their flyer, but the same applies. They are asking for canned goods. Um nothing expired. Um I did attend the um advisory board committee meeting last Friday. I actually was um voted on to the committee which will be a helpful conduit to attend their
012meetings, see what ways we can work as a board to support our community and also support the work of the Salvation Army. So, I'll hopefully be a good steward of the um work that they're doing and that we'll be able to build some partnerships. they were looking at how to maybe partner with the culinary program, the chef at Bristol Tech. Um, Superintendent White was able to make that connection between Captain the two captains, Captain Fitch and Captain Fitch, and the school administrator there. So, thank you for doing that. Um, they just need help everywhere. And they've got, um, the kettle bells are coming up. really needing people to um ring the kettle bells and we you know hopefully can have some conversations if there's ways for Bristol public schools to support maybe even a commissioner
013day I don't know something to see if there's a students I don't know we can have that conversation moving forward but I know that they could really use the help um another partnership that the Family Resource Center. They um were one of our speakers and um they did reach out to make sure that the district received the October family resource newsletter. It had already been distributed. So, I was happy to be able to share that I saw it that it was sent on Parent Square. Um they had a new co-director, Laura Kalachan. Um, oh, sorry if I did not pronounce your name correctly. Um, but I did set up a time. We're going to be meet um meeting via Zoom on Friday um just to check in and see how we can build some partnerships
014together. If anybody wants to join the Zoom, I'm happy to share that and have um members of this committee and certainly our school leadership join to see how we can be a good support, a good continued support. um also wanted to talk to them a little bit about doing um some kind of like community roundt event and we talked a little bit about that um because Superintendent White when you mentioned when you had your coffee chitchat and you had families coming in and they had a lot of questions about resources and supports and what things are provided um you know that resonated and Commissioner Vang Gordon what you said about how do we go from committee community that resonated. You know, that's tagline. But, you know, really thinking about >> not living down to there,
015but I I shared it. I shared it with our newest um youngest member of the youth committee of the youth council in Bristol and he was putting together stuff and was asking me questions and I said, >> "You can use the phrase." >> Well, exciting. >> Wonderful. and maybe he can um come and be a participant in our community partnerships uh agenda at some point virtually or in person and talk about the work that he's doing on the youth council. I'm sure he'd be ecstatic. That would be amazing. And and again, that's the way to bring in more of what we do here. And it also support like increases our awareness of things that are happening in the community because some of the questions that I had um or information seeking when I was at
016the last advisory meeting um for Salvation Army was how do we get and I use the word compendium, but like how do we get like a really rich um detailed resource guide, you know, things that are available to everybody in the community because there are lots of things happening in lots of different places, but is it centralized? And I was told that there's a Bristol Cares meeting um October 23rd at 4:00, which is I guess a conduit, a way a way for information to be channeled. And I don't know if I can make that meeting, but it would be great to share some of the work that we're doing in school family community partnerships at an upcoming Bristol Cares meeting to try to inform us, but also if there are things that are happening that
017could be shared with the school community, maybe there's a way to con have a connection with one of the contacts there. So, uh, I wanted to share those notes with the, um, community partnerships report. Um, also, you know, when we look at what we've done, oh, oh, you know, one other one other thing with the family resource center, um, they continue to be in our schools and supporting some of our schools. And we do get information about the family resource centers from the specific schools where we have family resource centers. But does that go out to all of the schools in the district or is that only posted like for example Southside is that Southside specific? Do we know if >> the family resource? Yeah, the family resource center supports are supporting I I know
018that they do things that support the entire community, but when they post things, do we know if that goes to the school community at large or is it just being um generated to the schools where we have family resource [clears throat] centers? >> I believe right now it's posted to Bristol public school and post. >> Okay, perfect. Yeah. >> And um I believe all of our schools have a connection with um Wheeler Clinic and they also put together a booklet every year and share it with us with a lot of resources which I can share with you um if you want to bring it along. >> Yeah, that's that's perfect. Um so the October re um the October newsletter from the the family resource center was generated districtwide. >> Yes. >> Square. >> Perfect. Perfect.
019I will say I was actually introduced to the F FRC um playgroup before my kids went to school and I was introduced via birth to three. So um >> Okay. So it's really great that they know that it's here and they share it with families with children who need services for whatever it may be to get them um you know around [clears throat] more children. And it's so hard to get those three year olds and four year olds, you know, but you want them to have a good play experience before they come to school. >> That's awesome. [clears throat] >> That's great. >> I had no idea it was there. And um the lady we were working with, it was exactly what my daughter needed was just more socialization with children for size. >> Yeah,
020they're an amazing resource. We're we're definitely lucky to have them in our schools. Um we so speaking of the Wheeler Clinic um Amy Martino and I director of legal personal services had our annual meeting with Sarah Kirk from Wheeler Clinic. Um one of the things we talked about is um Amy Martino has a resource packet that the school psychologist had created before she became the director. And then Sarah was talking about um a resource packet that they have. So, we were talking about how we could combine the two look at what they have and what we have and combine into one that our public schools can use. >> Yeah, that's that's an amazing idea. And I wonder if we if we put something together if we could link it on like BPS's homepage and really
021again I use the word compendium because that word is familiar to me in my previous work. So we had a compendium and every program and every resource was there and you know we [clears throat] could divide it up by school or you can search it by name and um I think if we could do something like that where families could access this link they could see oh my kid goes to Southside or my my child goes to Chip wherever it is and it's by school and all of the the community supports are the all of the supports that are provided to the school community are there And then we might even have like another link that is other community resources because we know the family resource center does other really amazing things. I wonder if
022there's a way for us to do that, have it on the homepage. So, um, when families ask, we can direct them to the homepage and then we can add we can add to it as things come up. um that I think I feel like that would be a way to go from community to community like how are we taking what we're doing here and making it accessible to people in the community because we know we don't have a lot of attendance at our meetings and so even if we share things at the full board meeting that's a small group of people we're reaching it's not you know it's not really broad um so okay so that's so you know just a little wrap up like some of the other community partners. We had um because
023we really started in September of 2024 last year and we started to develop the goal. We started to have conversations about it, you know, what is what are we tasked with? We looked at the bylaws. We looked at the the language in the bylaw as a guide. Um and you know, kind of used that language to inform our work. We created a goal. We created an action plan. We fine-tuned it a bit and then we brought it to the full board and then we sort of codified it in a way. Um then we had Dr. Brderick join us and obviously that was really helpful because he took each goal and under each goal although he didn't report on each goal every month he did report on many of the goals to show what the district
024was doing. Um, and it then gave us direction. I mean, it gave us meaning really as a committee so that we're doing what the bylaw language intended for us to do. So, he he was really strong um in doing that. We also at part of, you know, community partnership reports had Christy Charlie and Eric of Trani present on what the district is doing and I felt like we learned a lot of new information. There's a lot of things that we admittedly publicly said we didn't know and we learned. So that was really valuable. Um in February we had Sandra Goden from the family resource center report on what they're doing um in the community but also our school community. Um then in March we had um Dr. Josh Madiros, Brisl Parks and Bre and youth
025and community service speak about what he does to um support our school community and the community at large. Um we did we had conversations about staff and student recognition. We looked at the ro roles of liaons and how you know how what was working, what could be improved. had some conversations with school leaders to see um what kind of value liaison brought to them. Um we had you know of course again Dr. Dr. Ryan Broadick reporting on the Panorama survey, student led conferences, there's health fairs, climate camps, um, Guardian University. We April was the first time that we had a school community shout out and that was really inspired by um Commissioner uh Fitz Simon Bula's experience with the West Bristol the welcoming walkthrough and you know also seeing Bristol central shout out they're posting
026their staff and student shoutouts publicly. this idea of how do we inspire um how do we inspire acknowledging people in our community for the great work that they're doing. Um so then we had it as a standing um agenda item every month. In May we had uh the Southside PTA come in as you know talking about what they do with the school community. Um, it's a new PTA. What are they doing to help welcome families? How are they celebrating the great work of the school staff at Southside? We had um Dr. Huber also uh as a participant supporting uh Christina G who is the PTA president at Southside and really showing the impact that it has um from school leadership to every member of the school community and they're like rock stars with the um
027uh school store because it's chaotic and they're constantly supporting you know the the students and they are able to raise money and have enriching activities and I know Commissioner Vangori you're talking about what you know you're doing with the eighth grade class and how you're h helping. Do you want to talk a little bit about that because I feel like that is school community related like shout out related. Um do you have any information about I know you're on the spot but I was just >> Yeah. No, it's fine. Um uh so I've joined a few parents, a few um and we're on the eighth grade committee or class will be the last class to graduate Green Hills as an eighth grade class. So um we learned what we kind of need to plan ahead
028for, which is hopefully an additional field trip. um helping give the kids a little spending money I guess maybe for game cards for their field trip to spare time um gearbooks, a class gift to the school and a couple of things. So, we have been in the school the last couple days during conferences selling popcorn and water very generously donated from um the popcorn from 99 and um we'll be doing a bunch of other fundraising things in addition to what the PTA does too, you know. >> So, um the PTA does have an event. It was a um parent square. all the sales at McDonald's on I think the 28th from 5 to 8 go to Greenhouse School and um it's an easy way to have people support their school and all the great things
029that the PTA eighth grade committees and there's so many little committees throughout most a lot of the schools. I don't know if every school is an eighth grade committee that has eighth graders um but hopefully they do them. to piggy back off of your McDonald's life a little bit. I know like West Bristol does it too, but I would encourage like anyone who's able, you know, if it works for their schedules, they're able to pop down. It's so much fun. And to see the kids and have the DJ going and to be able to sit down and just play outside of school like >> I've seen them have a blast >> having fattles or what what a fundraiser. So, so you're saying it's really cute to see the the kids at the fundraiser location like
030at McDonald's, at Chipotle. >> Exactly. Well, McDonald's they'll decorate the room. They have a DJ. >> Yeah. You could do a whole big thing. And it's I guess it brings in DC $100 [clears throat] about >> Oh, yeah. >> And you pop in, you can eat if you want. You You don't have to if you don't want to. You could just let your kid kind of play with their peers or who's ever there. It's so fun. And they have um I know West Bristol does like a raffle. I'm not sure. I'm actually interested to learn that other schools do the McDonald's night as well. I didn't know that. >> Yep. We have so many great community partnerships with that. There's 99's been very generous. McDonald's I heard Mo Frankie. Um so many of our businesses
031in town are very generous to our schools. >> Yeah. See, now that got my mind going that, you know, is there a way again from community to committee, but then committee back out to the community where is, you know, I only know what's happening often at sort of I know we've got a Chipotle night coming out for AVID students or eighth grade, but if if we're able to create this sort of district support network, so there's a way to know what's happening at Green Hills. So, if I'm going to go out, maybe it's my one night a week I go out and do fast food. Maybe I want to time it. it's the night that I can support what's happening at Green Hills or what's happening at West Bristol or I don't know some things
032for us to to think about when we're looking at again with my compendium word but you know one place one location all the happenings that makes me think because from my parent lens I got my parent hat I know like our daughter has friends in a lot of different schools where like they're um you know they played soccer with different kids from different schools and it would be cool to know what other nights have McDonald's nights so we could go right and support that night as well aside from >> um you know her McDonald's night for her school it would be kind of cool to have one place to be like okay >> this is what's going on for all the schools and you can support >> that's exactly it like whether it's on the
033calendar um or I don't you know maybe our IT director has a creative way of but I I you know I feel like there's a system that would have to be in place. So it's it's h how would this information be made available so that it can be presented on the website or wherever it is and then you know there's a lot we can do you know I think it's considering sort of priorities and how what is the best way to do it um because that you know that had me thinking too the PTAs do amazing things do we create a place where is it valable able to know what was done. Do we celebrate it somehow or is that not necessarily the work of the committee? You know, the PTAs are all doing these
034great things. Um, do we have a place for this information to be reported quarterly or monthly? I don't know. Again, just thinking um but please um it might interesting. I wonder if the PTAs would have some ideas as to how to kind of connect all the information or like where it would >> Yeah, I know that was for the Oh, so I know. Oh, yeah. [laughter] >> I was going to say, you know, like with um with the eighth grade committee, we make a flyer, we hand it to a particular person, they post it on parent square, and they they do a great job because they post it often, so you can't ignore it. Um, so I don't I think that would mean we need another somebody who would have be able to send it
035out and and I don't know that you could overwhelm people with too much advice. >> Yeah. >> So I don't know, maybe even just like the easy ones like the McDonald's, the Mo if um >> the fundraising kinds of like the the restaurant fundraising. Did you have something? I was I was kind of going what you were going. I was thinking um and I'd have to talk to Jeff Telky about this, but there's definitely like a Green Hills parent square um calendar and then there's also a district-wide one, >> right? And if we could somehow incorporate um someone who has districtwide um accessibility to reaching out to the schools like every two weeks because people don't plan those like way in advance, you know, they plan them like two probably two weeks in advance or
036so. Um and then you could look at the district-wide calendar for fundraisers. I might be a little bit leerary to do that with like trunk or treat because if I'm thinking of I'm going to have 200 kids and all of a sudden like 700, you know, but with something like a fundraiser, you know, >> yeah, maybe that's that's something that we could um you know, really be kind of intentional moving forward so that we create as much support for these events as possible. Um well, okay. So then we also we also had school community shoutouts for staff like Alyssa Keane, Chris Deo. Um we had Jody Geller from Cape come. We had Nick Caruso from Kate talking about liaison to the student reps. June and July we didn't have any meetings. But then in August
037we came back and we had conversations um Eric Triani about climate camp. Um we shout out to all BPS employees because they're coming back from the summer. That was our school shout out. Um then September we had um for community partnerships we had Salvation Army. Our school shout out was Lindsay Dietro from Bames. So you know we really tried to make these connections with strong community partnerships. I mean, I know we didn't even scratch the surface because there's so there's restaurants and there's um local businesses that there's so many uh community partners that we have um our local police and fire. I mean, there's just so many um great efforts in our community to support our um students. So really the the next step in my mind is to um look at what our our
038goal is in our in our action plan and it it's really like a self assessment. I mean how how did we do? Um we were tasked with reviewing and monitoring district goals and attainment of goals related to family engagement. Now, we definitely did that when Dr. Broadick presented because he used the goals, he demonstrated um with data and evidence work towards those goals. Um and and actually maybe we should back up to look at the bylaw language because the bylaw language is was the genesis of our goal and our action plan. And the bylaw language is the focus of the school, family, and community partnerships is to improve student social, emotional, and academic outcomes through reviewing and monitoring district action plans and communications targeted to district stakeholders. Now, this is a this is a big
039it's a big sentence because it's difficult to determine if the work has improved student social, emotional, and academic outcomes. And I don't know that our reviewing and monitoring district action plans and communications is really going to have the result of improving students social, emotional, and academic outcomes. Like that's that's >> big. I don't know how we measure that. I don't know how that we say the work that we I feel like we're setting oursel up for a loss on that. you know, if we're really looking at because there's so many components to improving students social, emotional, and academic outcomes. I mean, it's so complex. It's not just like >> one not measurable, >> right? >> So, >> I don't think the kids would be able to tell us that even if you did like a
040before and after survey like, oh yeah, it's because you did that meeting with the guy at the Boys and Girls Club that I feel, you know, like they wouldn't. >> Right. Right. Exactly. So if if we start here and we really look at what this committee does because it tells us the bylaws tell us responsibilities include review and monitor district goals and attainment of goals related to family engagement. Review district partnerships with business and community organizations. I I do feel like we did we did that one, you know, pretty well. Every month we're reviewing district partnerships with business and community organizations. Did I mean how do we measure the impact of that because there are so many business and community organizations out there? What is what is the point of reviewing them? So we review
041them. I mean we could actually review them in one meeting. We could sit here and come up with a list of all the district partnerships with business and community organizations. There we've reviewed it. Do we check that box off? Are we done now? >> You know what I mean? Then we look at review and report on success met metrics of district level communications with stakeholders including but not limited to parents square. Um I mean I guess we could have a report on that every month. How many people opened up their parent squares? How many parents square messages were there? Um you know is is that a skillful focus for us? I I don't know. um work with the superintendent and or designate to identify areas of policy and resources necessary to carry out district priorities
042related to family school family and community engagement. I mean, you know, that's something we may have like hit on, but did we really go through and look at all the policies that speak to to um district priorities related to family and community engagement? And we that could that could be one of our action items like we could do that. We could highlight all the policies. D. Did you have something? Yeah, I think something that's coming up for me as we're going through this, like the word access keeps coming up for me and I don't know if that's like exactly the right word, but I feel like a lot of our work is around in how do we bring all of these resources and information to light so community can access the opportunities, >> right? Yeah.
043Yeah. Well, and and is that part of what we're trying to do maybe with having it on the homepage and making sure people know where it where it is? Um so maybe that ends up being like an action item, a goal for us. The goal could be to identify and make accessible the what the resource the the resources that contribute to family and community engagement you know but I also think and I don't know if we have it somewhere maybe we do in policy that we define family and community engagement what does that look like what does it really mean to engage our families um ask the Oh, of course. >> So, um, we had recently sent I think it was districtwide, right? The climate survey. >> Yeah. >> Did we get those? Was that
044closed? >> I believe it closes at the end of this month because we wanted it to be open um while all schools had parent teacher conferences um so that everyone kind of had the opportunity to um try to get their families when they're in the schools. And the one for um students, that one went out today, I think, and then it was redacted for I want to say high school, like there was an error in it, so it was pulled back. Um but the >> reduction, >> it was it was I think it might have had some of the elementary school questions in it and so it wasn't like they didn't look through it and kind of take it out. So, um, she just said, uh, there are a few things I need to pull
045out because it's not high school and so then that'll go back out. >> Do you know how successful like have a lot of people been taking the survey or do you get it do you get an update throughout or just at the end? >> We I I know that we used to with um Panorama get an update without this is a brand new platform, but I can ask um Jeff Telki and probably get back to you. I know that in February Dr. Broadick did report on the fall 2024 survey results and that and because there was a goal by 2030 80% of parents, staff and students will participate in the by annual school climate survey and they were at 69.6% 6% in Panorama and then they had let me see the there was just different
046measures that they looked at. The fall survey 2024 they had 749 responses. The Panorama school climate survey they were at 72.6%. The Panorama teacher and staff survey fall 2024 they were at 402 responses. Um and so that was reported in February. maybe there needed to be time to process the survey results and such. Um but yeah, >> so be looking at those soon. Um and then I guess that brought another question to my mind. >> Um the move from Panorama is what what is the the platform now or is there a reason why we moved from Panorama? >> Um do you know the name of the new platform? I know Erica worked on it with Jeff Ti, but I'm not sure if there's a particular platform or it was something that >> they Yes. >>
047I'm going to see if I can It's It's called Let me see. It's a 2526 fall guardian climate survey >> and it looks like change lang change language. That's not of it. [laughter] >> He said change language. Well, this is where you different languages. Yeah. Yeah. >> Um, but it doesn't necessarily just read family survey and this is from Chipins. Let me see if they tell us a little bit more. There's a public schools family school climate. I don't see the platform necessarily. Um but yeah, so when we're looking at, you know, district priorities related to family and community engagement, certainly outcomes of these surveys, you know, could be a barometer for us certainly to consider what the committee is charged with. Um, and I wonder if there should be just like we have standing
048agenda items like school community shoutout, community partnerships report, if there should be on, you know, because we do have it on our agendas each month. Um, the school family communityship goal and action plan. Maybe it would be skillful for us to identify some data points that we would like to have reported every month. Um, you know, pursuant to the work on this committee. [clears throat] So it could be if we're defining if if if family engagement I don't know I'm just picking something to split the deal but by way of um survey results or parent square engagement or family response I don't know if that is a target for us because we're considering that to be really important in family engagement we have to look at that data either monthly or bimonthly like maybe we
049have specific things we want reported every month thoughts >> yeah I was going to say I I think there's value in seeing that data to see how we because we haven't like we haven't integrated it right >> and so I'm not sure how it could be helpful and I think >> right >> to spend some time um or you know having even like a check-in like review it for a couple months and then check in and see what our thoughts are. It it would be interesting to see how we could integrate that into the work that we're doing in this committee. or how I can utilize that >> right and you know because once like some of the goals by 2030 80% of parents staff and students will participate in the bannual school climate survey
050okay I mean to me I would like to know what is the district doing to like first of all what are we what are we saying that if 80% respond to the survey what does that mean for us that mean parents and families are engaged does that are we saying that that's engagement and if we're not meeting that then I would like to know like what are we doing to encourage because now we just missed it the climate the bianual climate survey we it's only two times a year we just missed it we didn't make the mark what are we doing if we're saying that this is there's value in people responding to the survey what are we doing in the interim to encourage people but why are we finding that this is important is
051this the only voice we're giving people or are we saying that this is the most like or do you get what I'm saying? >> Yeah. Well, I think it'd be interesting to for like if there was a sudden dip where we didn't meet a benchmark, it'd be interesting to explore any potential barriers or right um it would also I think help to measure is this is this I think it's always important this is a very outrag but is it still useful is it still helpful so or do we have to explor explore different methods because things change. We have to kind of adapt as the years go on. And I think monitoring um how many people complete the survey is a way to see if it's still impactful. >> Well, right because you know one
052of the other goals that Dr. reported on priority three. So under priority three family and community engagement indicator of success by 2030 90% of families will respond positively to question six through nine and the barriers to engagement component of the bilingual climate survey. I mean we've got 89% to something 86 again the other the other thing is the the family count is fluid. So 90% of families in 2024 is different than 90% of families in 2025. And that that number is fluid. >> I also think it might be fluid depending on school level. You're going to have more engagement in the K5s >> and then you know then you have your middle and then less probable family engagement in in high school because >> it's a good point. >> It's a really solid point and
053we I know we've looked at this as a committee when we looked at um Dr. Judy Parson's um engagement activities and how it varied for um what are high high medium and low level engagement activities and how it varied for uh elementary to middle school to high school. And you know, so I I don't know that we're going to have an answer to this right now, but I think we're doing a lot of things because that's what our bylaws are telling us to do. But I don't know if we're if there's a strong enough if we've had a strong enough focus because there's so many areas that we're tasked to concentrate on according to the bylaws that we we did some things that were good. But did we do some things that were great? Did
054we move the meter in any direction? I mean, maybe we moved the meter a little bit. Maybe we moved it a lot of bit. I don't know that it we can say that it what we did improve student social, emotional, and academic outcomes because we reviewed these district action plans and communications targeted to district stakeholders. Like I don't know. I wonder if we need to look at um what is what is with school family community partnerships what is it meant to do maybe we need to engage pe like experts in this area that I mean I consider myself a lay person I'm not going to say anyone else is a lay person I'm lay person right like I don't feel like I'm not [clears throat] an expert in this area we have experts in this
055area at state department of ed we have Dr. Judy Carson, we have Annne Henderson, we have Dr. Georgeo, we have um who's the other person that wrote the book? What's her name? >> M. Thank you. Karen Math. You know, we have experts in this area. Maybe we consider engaging them and maybe that's the next step. >> Yeah, maybe it does mean a bylaw revision so that we're maximizing the time that we have. And then there could even be like a distribution of efforts where all the members of the committee, you know, get to to really do something and not that we're not you're not doing anything, but not just listening to me talk like, you know what I mean? Because everybody has a special gift that they can contribute. And are we tapping into the
056gifts of the people on this committee, you know what I mean, in the work? Because that's partnership. Um, I I I don't know. I'm just going off like instinct here about how do how do we lead by example where we're engaging everyone in this work, you know? >> So, the survey is based on a center on PBIS behavior interventions and support. >> Okay. service a nationally recognized tool of understanding school climate >> but not by way of implementing a PBIS. Right. >> Right. >> PBS >> it's positive behavior interventions and supports. It's it's a organization that um supports schools to try to um try to curb uh negative behaviors and make a more positive climate in your school. Um and one way that they engage is through um surveying like what does the school need
057and they took a lot of the questions from PBIS for these surveys. So it's a PB PBIS is the organization, not the PBIS approach. >> No, it's the organization. >> That's really important to discern. Okay. Because PBIS as an approach is actually, >> you know, there's a lot of research on that and it's not as uh supported. That approach is not as supported as it has been in the past. Yukon's done a lot of um you know work. There's a whole center on you know PBS. Oh, thank you. That's good. PBIS organization, not PBIS the approach. >> Correct. >> Yeah. >> Um, >> so PBIS the approach is more external like dangling a carrot. Yeah. >> More than the internal. >> So we never really work on what you know being a good citizen is.
058If you don't have a strong curriculum to actually teach those skills, then you're just saying you know behave and I'll give you this. But then when you don't have that reward there anymore, it's like pandemonium breaks out because if you have it, different kids help to different levels. >> Like, oh, you didn't throw a chair today. There's a lollipop, >> right? I never throw a chair, right? >> That might be your next quote. >> Throw a chair, you know. Um, yeah, I I am not a strong supporter of that unless you are strong character development. Like you're really backing it up foundation. Actually, you're starting from the foundation of character development. Um, but anyway, um, thank you for thank you for clarifying that. Okay. So, from the team, what do we think our next steps?
059because I don't know it would be skillful to go through and say, "Hey, did we go do a good job on this goal, this goal, this goal, this goal?" I think we we put forth a real solid effort. I really, you know, I think we did we did some great work, but what do we think our next most skillful steps are? >> Well, it sounds like you have some changes you'd like to make to the bylaws, but I'm not sure that that's a skillful use of time right now. Um, while I do understand um the things you brought up, um I guess next month we could look at the results of the survey and I don't I don't really I don't I don't know. Yeah, that's tough. Well, if the survey results are available, you
060know, that could be um definitely part of what we're tasked with. We could just continue the goals we have until we maybe confer with some um experts in the work and see if they might be able to kind of guide us in creating something really like tangible, measurable, intentional along those same lines. I think for me what seems like um a good next step to explore would be to consult with those you know some of those experts within the field. Let them know inform them of the work we've done and kind of hear from them what they would recommend as our next steps are um or what they suggest. And then something else that really stands out to me is I think we could still really explore number five a little bit. Um, and it
061might not necessarily be at or might not be at the point of recommendations, but really how do we take the work that we're doing here in this committee and start to integrate it a little bit more into our full board meetings. Um, because I think a lot of the other committees, they just have very concrete things that are not that they have to be brought up. Uh, but I would love to see how we can integrate the information and the work here a little bit more into that larger meeting. Um, because I think that's another way to get the word out to the community, but also really start to put a plug in some of our other um, commissioners ears to, you know, what's going on here. >> Yeah. Well, that sounds good, too. So
062I I know Karen M would probably be hard to get a hold of. She's kind of famous. Like she, you know, deals kind of kind of deal. Um Annne Henderson also kind of big deal. Um although I I have her phone number and I have her email information like I could probably reach out to her. Dr. George Do. But I know Dr. Judy Carson works for the state department of education and she is the person in school family community partnerships. maybe we can contact her, maybe even have her come to a meeting if she was available, but at least um as a baseline, reach out to her and see if she has ways. I can even show her the bylaw language and say, "Hey, you know, is this attainable? Is this a skillful like approach?"
063Um I guess it would be very gracious of her time to to come, but if she maybe could jot down some ideas and be great if she can't, but that's very gracious. Um but some ideas. Yeah. >> Okay. So let's start there. [clears throat] Yeah. Let's we don't have a meeting in November and December. So um we have some time. One other item is we did not look at the schedule for next year. Now, last year we did it in January because the meeting our meeting fell a date that preceded the requirement for submitting meetings to the city. So, we have to get it on record. I think it's by January 27th or 28th. If we could check the date that we that that we need to get all of our board meeting dates and
064times into the city to get it on record. If we can check that date, then we'll cross reference that with when we're meeting again as a committee in January. I worry that the our meeting in January will be after the required date. If we have to, we could always have a quick special meeting to vote in our um schedules for school family community partnerships. But one thing that I think we might want to consider is it was rough having our meeting in August because it was the night before school started and I remember us kind of talking about maybe not doing that. Maybe we have a meeting in July instead of August. Or maybe August we do the date. Maybe it's not a Wednesday. I don't know. May we have to be maybe we could
065talk about that. But first is to figure out when we have to submit a schedule to the city and then we could look at because I think in the other committees we're going to have to be doing that pretty soon. the other committees are meeting in January before the the deadline. So, but if we consider the schedule, we can look at what's not really worked as a committee. I think that Wednesday, the night before school, that was hard. [clears throat] >> That was hard. I struggled. I >> even even that week before school, there's so much like, >> you know, >> so going on. >> Maybe that's not the best night. So, um, so that but I just wanted to put that out there. Um, okay. What else? I feel like that we covered most
066of our items for tonight. Let's just take a little peek uh at the agenda. Where am I going to go? agenda. >> Yeah. Oh, yeah. Thank you. >> Yeah. So, school committee. >> So, yeah, schools committee shout out. We just reviewed the purpose of that was to review our school community shout out. And also, do we do we want to continue that? Is that something that was a good, you know, use of our time? Did it, you know, meet our goal? an action plan. Um I my I personally felt like that last one with the Salvation Army and them giving us things to put out to the community was you know great like you know like I liked that part of it and I would love to collaborate with the community a lot more. Um,
067I get stuff from the Boys and Girls Club a lot like dances, things that are school, you know, kid or but these were like a woman's group, you know. I It was It was I don't think that people really knew as much about it as >> No, I agree. And that's I think we can really like tap into that by having that link on maybe our homepage with all the resources and they can come back anytime. I mean, we could engage them. That was ideal like do we should we engage family resource center all these community organizations on a rotating basis or have a system where they submit things to us because we're going to tag it on our on our um homepage. Um the school community shout out was you know the intention was
068to identify people in the school community that are doing like above and beyond really super great things. Um, but when I'm looking at our action plan, um, you know, is it did it fit? Review district partnerships with businesses and community organizations. Work with the superintendent and our design to identify areas of policy and resources necessary to carry out district priority. Actively engage, maybe this is, you know, actively engage members of the Bristol and education community to help inform the committee's work. So, I guess that fits there. School community shout out fits there. um identify stakeholders to engage, determine what engagement looks like for various stakeholders, determine how to engage stakeholders. It's, you know, to really do what the bylaws are asking us to do, it's a lot. It's it's a lot. I'm not saying it's
069not valuable, but when Dr. Rodri was doing it. He was targeting certain things, but you know, from a committee's perspective, the committee is members like we're not really able to do all these things. It really is a district. The work is in the with the district and we're kind of the conduits. So it it's almost like if we were to keep things this way, I think that the district would have to have somebody to do this like R like Dr. Robert to report on these things monthly to be responsible for the information. >> Do you know what I mean? >> So when it comes to the school shout out or um >> yeah, school committee shout out. school shout out. We could do we could do it as as you know as we feel like
070there's something to really shout out about. Doesn't even necessarily have to be a standing um item unless you want to. There's plenty to celebrate in the public schools. >> Yeah. Well, and the idea that Erica Trani had at the last meeting to generate a parent square message and have it sent out so that we have members of the school community, the having it come from them instead of us seeking out people. It's, you know, I don't I not on the pulse of what's happening at every school necessarily. So, lots of people are doing lots of great things and it's being missed. So again, it's how do we engage the school community at large to feed us information. >> So really being intentional with that. Now maybe we just need to come up with something something
071to go out to parents where. How do we do that? So if that's what we want to do, um then we can come up with an email, you know, two or three sentences, I don't know, something. But that is It's kind of like policy. >> It's almost like there needs to be a mechanism. Yeah. Gather that feedback. >> Somebody is telling policy what to bring to policy. Somebody from the district is telling policy what to bring to policy. And that's kind of like how I look at here. There's so many district directed things. We're we're a we're a conduit, but we are not the ones who are generating we're not leading the charge on it because we're not district employees. We're here as a committee to be a tool for this information um to be
072heard and presented. You know what I mean? But we're not the mechanism that generates the action around it. It's like we're we're we're we're we're here to make sure it's being done, [clears throat] but we're not the ones operationalizing things. Does that make sense? So, I I want it to be reasonable for the district as well. So, I think we really got to dig into this language and figure out if it's truly serving the work. So, we have two months to do that, which is good, right? we have two months to work on it, but what we don't want to do is come back in January and nothing's been done in between and we're like, "Oh, oh, it's, you know, it's January now. It's time to, you know what I mean?" So, we have to
073like communicate in the interim. And I, so what I'm what I think I can do is collaborate with y'all and, you know, get something on the books with Dr. Judy Carson and really have her leadership, have her expertise inform us and let's go from there because that might change the landscape of the work that we do. It might change the bylaw. It might it might be like, "Oh my gosh, you guys, man, that's a lot. That's not really attainable for anyone." I don't know. Maybe she's saying maybe she'll say it's right on point. I don't know, but then maybe we can build in some systems. Um, okay. Well, any further discussion about any of the items that we had at 8:25 at night, right? Um, okay. Well, with nothing else before the committee, um, we'll
074adjourn at 8:23 and thanks to everyone for all their great work and feedback. Thank you. >> All right. Good night. Just wanted