001Good evening. I will call this meeting of the January 12th meeting of the board of education of Cedar Spring public schools to order. Give all and one rise and proide to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. So, welcome to this regularly scheduled meeting of the Cedar Springs Public School Board of Education on January 12, 2026. The board is meeting this evening to conduct the business of the school district. While this meeting is legally required to be held in a public setting, it is not considered a public meeting. We value your input and have allocated time for public comment and participation during the meeting. Please indicate your intent to make a public comment tonight by submitting
002a registration form at this time. You will find the forms next to the copies of the agenda on the table that you passed when you entered the meeting. We could have a roll call by Mrs. Gus. Um >> trustee Bowser here. Trustee Patton here. Trusty Gilmore >> here. >> Trustee Brie here. Trustee Shner >> here. >> Trusty Slick here. >> Very good. Thank you. >> Um we will now transition into the point in the meeting where uh the meeting will renew the oath of office for each of the city board trustees. Um before you is a copy of the oath of office. There's also a section of the document that's provided by 10 county board of elections that is an acceptance of office. If you've already accepted your office tonight, we are just renewing the
003oath of office. So, if you could please repeat after me. I do solemnly swear >> I do solemnly swear >> that I will support the Constitution of the United States >> Conitution of the United States >> and the Constitution of the State of Michigan >> and the Constitution of the State of Michigan >> and that I will faithfully discharge the duties of office >> the duties of office >> as a member of the board of education of Cedar Springs public schools board of education public schools. >> Very good. Thank you. >> The next item of business is we will start the work of uh walking through the organizational meeting process >> according to the best of my ability. >> According to the best of my abilities. >> There we go. >> Thank you very much.
004It takes a village to reach out to office. Um so we'll now move forward into the election of officers portion of the organizational meeting in board book. Um there's an overview of purpose of the organizational meeting that's presented and put out for uh us to read and learn from uh through mission association school boards. So for the position of president, a school board president resides in all meetings of the board of education. In the absence of the president, the vice president shall serve as the chairperson of the board meetings. The uh office of the president per our board policy is to preside at the duties of the board to perform other duties appropriate to the office of the president to asssure that deliberations will be fair, open and thorough but also efficient, timely, orderly and
005to the point. Lastly, the board president will attempt to achieve full resolution on matters before the board whenever practical. uh they will also uh prosecute actions brought by the school district and defend on behalf of the school district in actions brought against the district. So I'd like to open the discussion uh for with a call for nominations for the position of president of the Sears Place Public School Board of Education for the 2026 calendar year. I'd like to nominate Heidi Reed Dr. >> Any other nominations? Um any discussion? just uh would like to say thank you for your service because it's not an easy job and we really appreciate being done to all of you. >> Can I just add a little bit more to that? I mean it is just it is very time
006consuming and they know many of us are are not able to commit all that time effort. So depends I've had a chance to president, you know, throughout my term here. You've always been transparent and fair and uh you speak well the board the district represent our school very well. So the honor that you would accept the service. >> Thank you. So, with no other nominations, can I have a motion to uh name Heidi Reed as the president of the Cedar Springs Public Schools Board of Education for the 2026 calendar? >> So, second. >> Okay. Uh, we'll call for a votes. Trusty Bowser, >> yes. >> Trusty Patton, >> yes. >> Trusty Gilmore, >> yes. >> Trusty Slagger, >> yes. >> Trusty Shner, >> yes. and Trusty Lee. >> Yes. >> Very good. Uh I will
007now turn the meeting over to the president uh to communicate. Thank you and congratulations. >> All right. So to the team, that brings us to vice president. I would open up the floor for a nomination for vice president. I'd like to nominate Miss Bowser for vice president. Oh, any discussion? >> Just Misty has been a trustee and this has shown interest in really wanting to support the district more and a different way and kind of moving up the table so to speak and good job. Thank you. So having no other nominations and I would entertain a motion. I'll take a motion. >> Uh so I'll call for the votes. Trusty Shner. >> Yes. >> Trusty Slider. >> Yes. >> Trusty Gilmore. >> Yes. >> Trusty Cton. >> Yes. >> Trusty Nous. Yes. >> Agree. Yes.
008Congratulations. >> Thank you. >> Okay. Moving on. We have the position of secretary and I would open for a call for nominations for interest to the secretary position. >> I would nominate April or secretary. >> I'll second. It's nominations discussion formal. >> Okay. >> Um Okay. be more invested in those other pieces too. >> All right. So now I'll entertain formal motion. >> I would move that April become the secretary second discussion. Shner, >> yes. >> Trust Slider, >> yes. >> Trusty Delmore, >> yes. >> Patton, >> yes. >> Vice President Ber, >> yes. >> President Reed, >> yes. >> That brings us to treasurer. I would open the floor for nominations for treasure. >> I would like to nominate. >> I'll second me. child. Not easy. >> I enjoy being here so far. I'm
009so glad you're going out. I think our district does a really nice job of sharing the data and being transparent with that. Fantastic audits. I want you to demonstrate the hard work done. Thank you for letting me. >> Thank you for bringing bringing your business part to that too. We appreciate that. Okay. So now I would entertain a mot to have trembling with treasur. No further discussion. >> Yes. >> Justice. >> Yes. >> Treasure Gilmore. >> Yes. >> Dr. Patton. >> Yes. >> Vice President. >> Yes. >> President. Yes. Congratulations. Thank you for and he's willing to serve everyone. Okay, that brings us to the organizational business of this meeting and we have an attachment in our board that's the summary of it all, but I'm going to let Scott do the spotlight of that.
010>> Perfect. So the first um item that's attached in board book is the um proposed calendar for the 20 26 27 school year. So um we do the calendar six months out um in the organizational meeting. So uh the first meeting would be July 18 20 and 26 following the same order that we currently have one meeting a month second Monday um two meetings in October so that we can have a work session for um a data review two meetings in February with that work session for a data review and then two meetings two meetings in June one being a work session for a data review and also providing us some additional time to review the budget that that mind puts forward and it also gives us a chance to close out the budget for
011the 2025 2026 school. The second item is the designation for uh or of a person to post the meeting notice. And the recommendation is that we designate Amy McCarthy, the assistant director of operations and communications as the person to post the board of education notices. Um the third piece is uh designating the official depositories for the district. Um you'll see that we have three depositories listed. uh Argent Bank, Argent Institutional Bank, formerly Huntington Bank is one of the repositories that we would recommend using. Independent Bank is a second and then U Michigan Liquid Asset Fund or MYAB would be the third depository that we're recommending. Um, under the next item, the signature card authorization is our res uh recommendation that you designate the superintendent, the chief executive officer or the director of business and finance,
012the president of the board of education and the treasurer of the board of education to be the signature card authorization for. Um so they would be able to authorize uh they would be authorized on the signature cards and of this officially designated banks uh to be able to uh to make deposits, withdrawals and transfers. Uh our recommendation is to continue to move forward uh with our current auditor. also the district financial auditor. We recommend that we continue with Ray Bell Hathner LLC as our district's officer for auditor. We're recommending that the district um maintain retainer relationships with Clark Hill Law Firm for the purposes of negotiations personal and other school legal concerns. Uh Teles's law firm in the event that we have questions or concerns about construction contracts. and then True to Law Firm for
013uh recommendations and support regarding school election issues, personnel, special education, bond council, and other legal concerns. And actually with Trum and Clark Hill, uh those two firms are are very reputable and we use them interchangeably. Uh it often times depends on who picks up the phone first, but we we have great relationship with most folks. Uh and then lastly, it's the recommendation uh that we designate Barb Gus as the recording secretary for the board of the board of education for the 267 school. And so in the action item item number five, there is a detailed summary of regarding the board, the organizational meeting proposal. questioned as we makes it sense to call that one. Um I guess >> I agree on that. I would move to do as present first. Any discussion or wonders? >>
014Okay, I'll call for the vote. >> Shman, >> yes. >> Slanganger, >> yes. >> Sergeant Delmore, >> yes. >> Secretary Patt, >> yes. >> Vice President Pson, >> yes. >> President Reed, >> yes. Motion carries. We're going to be moving forward with business. That brings us to the portion of our meeting where we have the adoptional for the rest of our agenda. So I would entertain a motion for as presented as it's out there for everybody. So >> um discussion none shaper. >> Yes. >> Truster. >> Yes. >> Gilmore. >> Yes. >> Secretary Hatton. >> Yes. >> Vice President Bowser. >> Yes. >> President Reed. >> Yes. The agenda is approved as presented. And that brings us to gratitudes. And I would open up the table for sharing. I'll start. >> I'm happy to have
015troop 222 with us today. So, um I was a boy scout troop 620. Uh managed to get my scout into is a fantastic organization. And uh you think about the opportunity to live out that the scout is trustworthy, loyal, helpful, friendly, courteous, kind, obedient, careful, thrifty, brave, clean, and reverent. And those are the model citizens that will have an opportunity someday to have a big impact on their community. So, thanks for being here to be a little what the board of education looks like and maybe someday one of you will be serving on the board uh getting back to you. So, thanks for being here. >> I would echo that. Thank you. >> Thank you. Uh for myself, I would I would just like to take a minute to appreciate uh that it is exam
016week for a lot of the students and I have a couple few actually in uh high school prepping and and pressing over in advance. So uh just want to thank all the teachers and staff for their patience and all the kids for their hard uh work ethic and yeah, keep it up. On behalf of the families, the students, the staff that we serve as the districts, uh I want to say thank you to our board of education members. Uh this is National Board Appreciation Month. Know full well that we appreciate you every month uh where we just highlighted in January uh with the rest of the planet. Um, back on uh May 22nd, 2025, you recall the day, the kind of a partly sunny day, pretty windy, very chilly, and we were sitting in the
017stadium for graduation and someone from the board at the time or table, but the board group said, "I wish I had a blanket." Well, that was the motivation for your appreciation uh gift this year. Uh you have a embroidered uh fleece blanket that you will be able to take to graduation ceremonies. You can use it as a board meeting. Uh but it's just an opportunity to uh help you um stay warm uh with care and concern uh as you provide such care and concern and love for uh students, the staff and the families and policy come. So thank you so very very much. >> Thank you. >> And I just want to say thank you for all the evenings that we do call special meeting. It's dinner's away. It's plan schedules shuffle back. All righty.
018Moving on to high school representatives with us. Catch up with what's going on at high school here. We have our consent items before us. The general business of the board of education. I would entertain a motion for as presented. So moved. >> So support. >> I'll call the vote. Trusty Schoffner. >> Yes. >> Trust Slagger. >> Yes. >> Gilmore. >> Yes. >> Secretary Patton? >> Yes. >> Vice President Fner? >> Yes. >> President Green? Yes. Motion carries. Moving to our discussion items. First up, we have facility planning with Mr. Smith. >> All right. So this evening uh we want to spend just a little bit of time uh discussing the differences between Macintosh computers and >> non-mintosh computers. You can tell which one I'm accustomed to. Uh no uh we want to spend a little
019bit of time just really uh engaging in a conversation uh in regard to the Hilltop administration building. um just to uh start to do some deeper level thinking uh and potentially um identify a a course of action. We've got several options uh is how we want to move forward with that building. Uh and so I want to give you some background uh bring you up to speed in terms of where we currently are um both from a physical state of the building and also financial uh uh responsibilities that we have with the building. Um and then just talk through again um some options moving forward. U Marti is here to help uh address any questions that you may have regarding finances. Uh Vic Matulis is here uh to talk about and and to be able
020to answer questions in regard to just day-to-day maintenance and operations of the of the building. And uh Scott Jernberg is here from Triangle Construction. Uh Scott will be able to provide you with some insight and background information uh from a construction perspective on um some options and some things for us to consider uh as we make decisions moving forward. So you've got a team of people uh here to help support the thinking. Uh so please uh throughout the time that we have uh focused on this uh item uh it's really intended to be more conversational in nature um versus a a dialogue. So um currently uh the Hilltop building is um vacant and it's empty. Um, our facilities team did a phenomenal job over the last several weeks, really working hard to identify items that
021were currently in the building that we wanted to save, uh, but also identifying items that were that were in the building or had been in the building that we wanted to dispose of. Um the reason we needed to move that those items out of the building is um as we're not in there uh as we're we're no longer working in there on a regular basis. There are some mechanical issues that are are breaking down. Um we've got several leaks uh running. That's one of the things right now that the utilities are still live in the building. So it's got power, it's got gas um and it's got water. Unfortunately, because it's got water, uh we're we're in the process of having to chase several leaks. And so, uh some of that water is we don't
022want it to uh destroy or wreck things that we want to maintain long term. So, the decision was made to like let's just clean out the building. Let's let's save the things that we want to save, but also dispose of the things that we want to dispose of. So, Safford Trap did an outstanding job uh rallying his team of facility care workers. They worked nights, they worked weekends um to really uh take care of that building and get it. So, it was uh it really gives us a good opportunity to take a look at what we've got uh moving forward. So, the mechanical system is currently running, but it is limping along. Uh we're running uh as it's as I know off with one boiler where it's using one of the two boilers. >> Another
023one went down a couple weeks ago. So, it's still keeping the building warm. Uh, but if that one goes down, uh, then we're in trouble. Um, there are significant structural repairs that are needed. Um, you've had several, uh, presentations from, uh, mechanical engineers, um, building engineers, um, from multiple firms who have showcased and highlighted some of the concerns that we've got. And we've had several of those presentations. um really over the last four years. Um and so they've identified several issues that are uh definitely in need of some attention from a financial perspective. Um, our monthly operational uh uh out outgoings uh or the uh monthly operational responsibilities are right around $5,000 a month for uh our utilities for to heat the building um to use minimal electricity and then also for the water. Um
024the unknown is um the repair costs associated with keeping the building open. So, you know, as we're chasing down the leaks, that costs money. Uh, we've got to hire Northcat Mechanical or other vendors to come in and help us. So, there is a a a regular flow of dollars um going into that building to keep it keep it moving. Over the last 18 months, we've spent roughly $90,000 just in utilities and uh upkeep, but there are some other uh other operational expenses that we've also incurred. Um some repair expenses. Um when the when uh a significant uh area of brick uh broke away on the east facing wall, we had to we had to shore up that wall and then make it weathertight. So there was some significant expense associated with that. Um the fencing
025that's around the perimeter of the building because there are several areas of brick that are suspect uh and are bowing out away from the building. So that fencing was an additional cost that we incurred. The water issues, Barb got a call last week from the city saying, "Hey, I don't know if you know it yet, but you're you're running about twice as much water as you normally should be running um for the month." So, it indicates that we've got some leaks somewhere that we can't necessarily find, which is an interesting uh a muddy situation in which to uh to find ourselves. And then, you know, we've got several uh uh structural engineering uh issues that have been identified. Um and each one of those uh structural engineering assessments cost money. And so that those are
026all just costs that we have incurred over the last four years associated with that building. >> Can I ask a question? >> Yeah. >> Kind of backing up actually to the operational expenses. >> Yeah. >> So the fiscal year was that 60,850? I just want to clarify. Was that the whole year or one month? >> Uh, it was 12 months. >> Okay. Yeah. It just is striking that only one month into this school year and it's already half of what it was last year. >> So fiscal year runs July 1 to June 30. So our fiscal year 2526, we've basically got six months in. So we're running pretty close to >> to >> Yeah. Yeah. >> Okay. >> Yeah. about $5,000 a month. >> The cost is somewhat shifting from utilities to uh maintenance now
027chasing water uh issues, mechanical issues. We have spent about $11,000 with Northwest and other mechanical uh contractors trying to uh limp it along at at a bare minimum. >> Yeah. and we're coming into the coldest months of the heating season. Uh and so we expected an increase there. >> So just some ident just some items that have been identified as being things that are in critical need of repair uh or replacement. So the mechanical system as Vic shared one of our boilers is not working. Um the other one is limping along. So that heating element is is critical for us. Um there are minor issues from an electrical perspective throughout the building. Um but there are some pretty significant plumbing issues throughout the building. Uh if you go down onto the the first floor, um
028there are several areas where the floor has been dug up. Uh leaks have been repaired. Um and then, you know, kind of the the soil has been packed back in, but it's not been fully uh repaired back to a a usable state if people were in it. Um the other big thing uh most notable is that exterior brick shell of the building is detaching from the inner building structure. Uh and that's because the metal strapping that kind of connects the interior wall to the exterior wall has corroded and rusted through over the last 100 years of the building's life. And so, um, the the tricky thing about that is, you know, the east wall, there's clear evidence of those straps breaking. Worst case scenario, that exterior brick falls off the face of the building. The
029the tricky thing is we don't know where else those straps have failed. um it seems to be centered around the the window areas where the metal lentils um provide support above the window. The problem is those metal lentils are also being impacted by water and are rusting and corroding which is allowing more water to get back in behind that wall. So water is not been is not our friend. it's not been our friend um for for a a pretty significant span of time uh over the life of that building. So um the exterior brick is is another significant concern for us. Um again, I just mentioned the steel lentils above several of the windows are uh rusting. They're compromised. We don't know to what degree they are compromised. In some cases, it it appears as
030though the aluminum window frame itself is now what's supporting the brick above the uh above the window. So, um that that makes for some interesting uh interesting moments when when the wind picks up a little bit. Um there's also uh if you recall back uh one of the first um uh building engineers or structural engineers that came in um and did some exploration of the building. They identified uh up on the uh top floor. They showed some pictures of the wooden uh roof joist that came across. And usually that roof joist sits firmly on the exterior wall. Um, and the pictures showed evidence that that exterior wall is creeping away from what's holding the roof joist um because of the downward force on the building because of other structural failures that are taking place. And
031so, you know, there are some places that um, you know, there it's it's as much as an inch and a half, as much of an inch and a half of that exterior wall is pushed out away from the core of the building, which just means there's less to support that roof joist. There's less material to help hold that weight of snow, the roof itself, any water that gets up there. The solution, if you recall, um that Triangle Construction uh utilized for us back in um the winter of uh 2021 uh when we first had these concerns was they actually just built another interior wall up on the second floor uh made out of uh 2 by6 construction to to take the load off the roof. And so if we were to go up uh to
032Hilltop, go up on the uh top floor, uh all those east facing uh rooms have a a stud bare stud wall that's made out of 2 by sixes. It goes up into the ceiling. Um and then that's the structure that's actually supporting the roof. So, we wanted to take as much pressure off that east wall as we could, but it's because things were uh moving in a direction that that it was not healthy uh long term for us. The other interesting thing is that if you were to walk uh around the north end of the building um by the pickle ball courts, uh first you want to be careful because a sinkhole appeared in that parking lot uh in December or January. Uh that was pretty interesting. Um but you'll see uh there are several
033very uh large cracks in the exterior brick which is an indication that there's some settling taking place with the foundation and we've watched those cracks grow wider uh over the last five years. There's also cracks along the west wall um just on that far. It's the end that would be uh was I think added on is the cafeteria. So, it's where the loading dock is. It's where that parking lot uh the little parking area down on the north end of the building. That that part of the structure is uh pretty the the ground below it is pretty unset. Uh and so for a long-term solution, that also would have to be addressed. Uh but it's not something right now that we think it's of, you know, of an emergent nature. Um some other things uh
034numerous leaks between the roof also the plumbing system or the water system in addition to damaging content that might be inside like files um or furniture. Uh the other thing that we're very mindful of uh particularly as we get through winter and transition into warmer spring and summer months, if that material is wet or damp, we run a increased risk for mold. Um and so that's just one more level of contamination in that building that uh we'll have to be mindful of. And then just the additional effects of uh structural water damage. uh some things that are very clear and obvious, other things we can't see uh because it's happening behind the walls. So those are some of the critical things that we're mindful of right now. Um to be honest, we don't know what
035is what else there is. Uh it's an old space and if any of you have ever redone a house um the great mystery is uh not not as much how much it will cost um uh is as much as uh you know what are you going to find? So um some future work uh before that building is uh able to be occupied uh again um really the entire building would have to be brought up to code because of the magnitude of the work that's required um in terms of the the forecasted budgeting. Uh and then um the complete demolition renovation of the interior of the building. So demo, not in terms of tearing it down, but demo in terms of, you know, all new surfaces, uh, the walls, all new ceiling, all new flooring, um,
036new electrical, new plumbing. You know, we'd really have to recreate the core of that building from the inside out. Um, and then the other thing that we'd have to do, um, is really determine a plan for the use of the bill because right now we don't have any programming that would be ideally suited for that space. It really is not functional uh from a uh to be served uh to use as the district for or used by the district as an elementary building. With those three floors, the classroom uh square footage in some of the classrooms are limited. we would have to follow current code versus code the way the building was initially built. And so, um, you know, we'd have to really think outside the box to come up with another academic use of
037that building, um, if we were to bring it back online. So, estimated costs. This is a tricky one uh because we don't yet fully understand, we don't fully yet know uh all of the variables at play. But one thing that we do know is um uh Steve Datima and Scott Jernberg from Triangle helped us just run through some numbers and um with Mott's help, we looked at what we spent at Red Hawk because Red Hawk was uh really a a building that went through some significant renovations as a part of the bond. Um and it's it it's not 100 years old, but it's 60 years old. Um, so a similar uh age uh age comparison. So, uh, Red Hawk has uh 58,780 square ft of uh surface or area that was renovated. Um, so the
038total spend on Red Hawk was 12,400,287. That was the contracted value for that work. So when you break that down, it it breaks down roughly to $211 per square foot of renovation or construction. So that was recent, you know, that was in 20122. Um was when we did a bulk of that work. Um it's it's a it's a number that we can use. Um it may not be uh ideal, may not be perfect. We know the construction um uh elements change with time, but at least it gives us a place to start. So, if we take that $211 per square foot and we apply it to the Hilltop project, uh we know the square footage of Hilltop is 68,542 square feet. So, if we take that 68,542 feet, we multiply it by $211 per square
039foot. the the first number that uh Steve and Scott and Marty came up with was some somewhere in the ballpark of uh 14,462 or I'm sorry 14,462,362. What that does not include is it does not include the exterior skin of the building because the bones at Red Hawk were solid. the interior of Red Hawk was solid. Um, >> and so that's a variable that we don't know about with the Hilltop building. So just to do a new exterior skin will increase that 14,462,000 number significantly. Um, but we've not yet gone into the into the details to know quite how much. The other thing um that Scott and Steve brought up is, you know, looking at construction costs increasing over inflation or over over time with inflation. They used a multiplier 4% per year for 2022,
0402023, 2024, 2025. that elevates that number um just estimated costs um to 16 million 9118,000. So that would be kind of a a minimum place for us to at least start our thinking. Okay, how much would it cost? Well, it's not going to be five million. Um it's not going to be 10 million. the ballpark we'd we'd want to start best case scenario we'd be needing to plan for you know 16.9 million to bring that building back up to speed and it's really not that number is going to be higher than that uh again because of the scope of the work at Hilltop is significantly more expansive than the scope of the work at Red Hawk um yep >> and again that's just Interior renovation. >> That's We only did interior renovations at Red Hawk,
041but we did add a couple classrooms. >> It would be >> Yeah, we added We did add two classrooms at Red Hawk, so there was some new construction. >> Yeah. >> Uh is that just construction costs or include our petrol structural fees? >> Yeah. So, the number I'll let Scott jump in if you want. So the 14 million number, is that what you're asking? Is more the $211 a square foot? >> Is that just construction? >> That's subcontractor cost. >> So that's without an architect, without a CM, without anybody else or the the testing agencies or anything like that that helped us through all these processes. >> Okay. So, how would we pay for the renovation? We don't have $16.9 million sitting in the bank. So, we'd have to go to um our community for
042a vote for a bond. Uh we would not be able to do it with a syncing fund millage. Remember, a syncing fund, you get a small portion of money over a period of time. So, you know, you might get uh 700,000 or $800,000 per year over in this case, we'd have to do a syncing fund millillage for 25 years um to get us to that place. But we wouldn't have those dollars. We'd only get a portion of those dollars. We can't do this project over a 25 year span. And so, what we'd have to do is we'd have to look for a bond. We'd have to be looking at a bond proposal uh in order to support this work. And um realistically it would be a May of 2027 at the earliest or a November
043of 2027 at the earliest. And the reason for that is it's it would take a significant amount of time to do the proper planning um to go to the state to get the approvals. you know, we would have to have a solid plan in place, but then we'd also have to partner with Triangle, with uh GMBB as an architectural firm to really put some some details together. Um because if we don't have a solid plan, the state won't approve the bond application. And if the state doesn't approve the bond application, then we won't we would not be able to go to the voters to even ask for consideration for that for that money. So that would be a really we only have one option as far as paying. Well, I guess someone could win the
044Powerball. Um and then make a sizable donation that could hook us up. Uh yeah, other than if we didn't have Powerball, um we could get a lot of people to sell a kidney, but I don't know if that's a possibility. So really the bond opportunity is the only thing we got. So I did include um just some information. And I look back uh 10 years on the uh Kent County election website. They've got data that goes back to uh 2002. Uh and so I looked up um you know how of our voters responded to um questions at the b uh questions at the table. Um so you can see there are nine uh elections there. Um the the voters approved five of the nine. Um they turned down four of the nine. Um they approved
045uh an operating millillage uh renewal in on uh November 7, 2023. Um they turned down a syncing fund renewal request that we had in 2021. They passed our current bond proposal for 68 million in August of 2020. Um that passed by 20 votes. So u you know four uh points of a percent. Um the there was a general bond proposal that we went to the voters with in 2019 for 81.1 million. That was defeated uh 56.4%. 4% to 43.6%. Did pass the operating millage uh in uh November of 2014. A sinking fund proposal back in 2012 was um successful again by a very small margin. Um I think it was 60 votes that that pushed that one over the top. Uh then there was a syncing fund renewal in 2011. uh they wanted to increase
046the number of mills on that sinking fund um to bring it up to a full 18 mil um uh singing or I'm sorry um they wanted to bring it up um just a small percentage point uh and that was defeated and um the there was an operating millage proposal that failed in 2007 and then an operating millage proposal that passed in 2005. So, of the uh of the um five um proposals that passed, three of them for were for operating costs. Um one was for a syncing fund and one was for uh the bond that we just we just barely passed in 2020. So, um really as we look to, you know, where we are right now, um and and where we want to how we want to move forward, um we could maintain a
047status quo with the building. Um but there would be significant liability to the district. Um because as the building continues to sit, uh it's only going to deteriorate more. um we could sell or donate the property. Um a couple groups have reached out to me with some interest in the property. Uh but realistically the the sell word is should be like a size eight font like sell would is we're not going to get a lot of money for that building. Um because really what they're looking for they're either going to come in and do some grant work and maybe do something with housing. Um but even that we uh walked through with a group um of contractors and they were not uh they were not aware of the significant level of um uh the significant
048amount of work that needed to be done, but they saw it once they got inside. Um we could do a bond proposal and bring it back up to speed. Um or we could demo the building and retain the land for a future school. Um so those are are really as we walk through some of the different options. Uh those are really the four scenarios that we've we've looked at. Uh right now we are um looking at um getting some bids uh for asbestous abatement uh on the building because regardless of what choice we make up there uh we will need to pull any asbestous out uh of the building uh prior to doing any other work on it. So you know we just thought it's clean um it's winter so that we don't have the
049mold potential problem. um if they are in there trying to do a speestous abatement and there's also mold that's going to just create more problems for us and an increase in costs. So um we are looking at getting some bids that we'll be bringing forward for your consideration in February for asbestous abatement. Um but that's something we we'd be needing to do any either way regardless of the direction. >> Yeah. that. So, Scott, I don't know if I missed anything. Vic, I don't know if I missed anything. Marty, what questions do you have? You've got experts. >> I had another question. Um, I know this was discussed at one point, but do we have a ballpark figure of what we're talking to the buildings, >> a building that size in the 60,000 square foot range?
050Once the asbestous is removed and the building is certified that it's clean, it's probably about a $300 to $350,000 bill to flatten it and then fill it back in, put top soil on it, seat it, and return it back to a grassy null or or or some similar capability of that. So, that's a rough number based on what's out there right now. Because most of the demo companies, you know, they'll look at a building that they take down that you see on the highway or in in towns or whatever and they're trying to scrap the steel, scrap the things that are worth value. The only thing that they're going to find of value in that building is maybe the copper wiring because everything else is just brick and wood and that's not going to bring
051a lot of value back. So, I don't see a lot of return on a on a demo contractor to lower their price because you don't have the steel in the building that they can recycle. >> Well, there if we were to build the property, we're still on the hook for removing the asus. >> What is the cost of that roughly? >> Yeah. Um I have not studied the report >> each for reference the beach I believe was the shy of $90,000 for the actual favorite >> yes and and beach was uh I think it was a wasn't that hot there wasn't that much >> with limited products yeah >> so uh we're doing the abatement testing right testing to determine how much is there and that would drive the cost of the actual abatement removals.
052>> So at the at the February board meeting we would have that report and then we could lock in as to whether that's an estimated $50,000 bill, a $90,000 bill or $150,000 bill. It's to be determined at this point. We need more information. I know when we talked about it a few years ago, the community was very vocal about it. So, are we looking at possibly like I don't know to the city or just making them feel included in regards to like I think we're talking about bricks like taking some of the bricks and like selling them or people can buy I don't donation like what they did down at the Rockford I don't know just trying to be included because I it would be >> yeah yeah it's definitely possible I mean with that
053particular building it would not take much effort to to get a couple skids full of bricks and then let let the let the volunteers you know have fun or whatever trying to you know you know sell them to the community as memorial you know pieces. Um, I have done other projects where we have demoed and I'll give you an example like demoed an entire elementary for GRPS schools and some of the really cool architectural features over some of the limestone pieces over some of the door openings or some of the monument pieces. We saved some of those and we incorporated them into future new buildings. So we took them, stored them in different places, and then when the district passed their next bond, we took those pieces and incorporated them so to bring back some
054of the history of the building into the next new building. So there are certain things that if we do our homework upfront and you know find a way we can take some pieces out that can be the historic nostalgia part can be brought back to life in the next bill. So, for example, we pulled a bell. Vic and his team uh pulled the bell that was in front of Hilltop, brought it over. Now, that sits in front of the early childhood center and the entrance to the district office. The two statues that were out in the corner of Northland and 17 Mile, those also sit um by the flag pole. Um, so it's so cool to see, you know, when little siblings come or even our preschoolers come, they I watch daily conversations happening with
055those two statues u between students and and the and the figurines and they're just talking up a storm. So very entertaining. Barb blotches them out the window on a regular basis. >> But yeah, I mean there's also you've got to be realistic. you can't create conditions that are not safe for people, nor do you want to create conditions that aren't safe for um the the people who are working to do the demo. So um it's yeah, we would do our best to to honor that emotional component. Um >> but I think before when they were talking, I don't think they realized how how bad it was like the floor in the gymnasium and how work it was. So I think even like pictures or videos that could be on our website show like this is
056it's this is the condition it's in. So it's the you know this is the best route many ways. >> Yeah. I mean I would sit down anyone who has concerns walk through these same the same information uh with them and do my best to help them. Yeah. the spend just to keep it I don't know what >> so I just want everyone to have as much information as possible so that when we look at potentially 167 million to renovate the inside you know and then you're going to tackle the whole exterior of the building the parts that we can't see the piping the infrastructure that's buried in concrete buried under the building that will forever be an additional higher maintenance cost that you will live with if we go down that path. Um that that
057no one can quantify and no one knows when it's going to happen, but it will eventually happen. Everything has a lifespan. So, um just kind of keep that in the back of your mind as you weigh the pros and cons and and and what's most important to the community and to the district. So, that's just the piece that you need to kind of think about. We can fix a lot of things. I can't fix all. I was gonna say you better find a checkbook then of the properties right one of the one of the solutions here was sell I know wasn't too long ago we were talking about space being tight on campus now so once you let that space go you don't get it back again so your flexibility going forward is you know
058reduced but how much properties are on that building about option. How much acres are we thinking about there? >> So, I know you look on Google Maps. I did just a fun exercise, took a screenshot of the corner, took a screenshot of the new beach building. Um, printed both of those, cut the new beach building out. You can set the new beach building and the playground, uh, and the parking. you can put that >> you can drop it into that new space. >> So, it it it has it has a lot of real estate. It has a lot of elevation. It has a lot of character. >> Yeah. >> Um it's it's a vital piece to the community long term from my p my personal professional. >> Yeah, there might be some shared parking with
059the administration building. Um, yeah, ideally if we could acquire long-term those houses on Northland, that would be helpful just to give, you know, a little bit more a little bit more room on the corner. Um, but not a central just the property we currently own. We could we could build basically for 25 million. >> Well, beach was a 25 million and that had we we saved the gym. We shared some spaces. We we utilized what we could to bring the cost down on that. So if you were looking at similar square footage as beach and include a gym and and all the auxiliary spaces, you're probably a 30 $35 million, but that would be a building that would last another hundred years in the district and be, you know, a long-term viable play. So that's
060why that ground is is invaluable for where the future of the district as you move 101 15 years down the road and you you have to make other decisions or the community starts to become more of a more bedroom community of GR and and you have more people coming in that's your future expansion right there. the other buildings that we've touched over the last six or seven years, you know, we've we've done a lot with power supplies. We've upgraded buildings, mechanical systems, but if we were to add more additions to those buildings, then their gyms and their cafeterias become over capacity, which creates other issues in the building, but yet power then has to be upgraded. All that comes with a greater cost because we've already maxed out a majority of those. And you also
061have to think about the learning environment. Um, an ideal size, maximum size for an elementary building is four sections per grade level. Um, you know, anywhere from three to four sections per grade level is a nice size building. Um, if you've got four sections per grade level, uh, you'd have roughly 600 students in that building. Um, you wouldn't want an elementary building with 900 students in it. That's just too big. Too many people. Um, not a not a not a not not an ideal setting for our younger learners to be in. Um and so yeah, even though we could add on a view, could maybe add on a beach, maybe could add on to uh Cedar Trails, there's some real questions about is that the right is that the right thing to go that the
062right track to take and just congestion with people and drop off and pickup and you you really want to try to keep that number, you know, between 550 and 600 students per building whenever possible, except the high school. High schools are different, but they're just different. >> Eight acres. Eight acres. >> Now, it's not a perfect square. So, Right corner real estate. >> Any other questions or wonders? So, you know, we don't have to have any direction today. Um, we'll be bringing forward some bids for the asbestos abatement in February. um the next logical step in the progression. The more information they have, the better off you'll be. Um I would I would like to also maybe start looking at getting some bids for a demo to help answer April's question with more clarity around
063what what might that look like because that's like Scott said, it is kind of a question mark right now. But at least that way you're you're having the opportunity to make as informed a decision as possible as we move forward if that's okay. >> I would be in favor of getting those orders. >> I mean, I'll tell you right now that the market for demo contractors, it's in your favor to find out what that is at this point. If we wait till June or July when they're busy, then the price goes up another 30% on, you know, for later in the summer. So, just food for thought. I know we're not making decision tonight. I would just say though when you look at that number the 169 that I agree with. I that's just the
064interior balloon space. When you think about the outside of it, it could be I don't even could be double that, right? I mean it could be >> it's another it's another $5 million minimum and that's and that's only if I can find good structural >> foundations to work from. If I can't find structural foundations, then like you said, it might go north of there in a hurry. >> I just don't think I don't personally think that's a good investment for the district. But I think about how valuable contiguous property is. Um I would hate to see that property. I'd hate to see it let it go. I'd rather see it it retain the property for future medical district. as my as >> we can apply for grants for demolition. We definitely could put into it.
065>> Um yeah, I'd have to see. >> I do have a question in regards to it. just seems like last time we talked about it and then I would rather be prepared than what if part of that collapses and then you got this and then are we in a rush to you got to hurry up and down. So if if if there was a high windstorm and there was an accident and the building started to fall in on itself in the current condition that it is if we know we have reports we know there is asbestous in the building and what they would classify the building as at that particular point in time is the entire building has to be demoed. would be putting it in 60 yard dumpsters and they line it with plastic
066and then you have to go and pay a special dump fee because you're basically wrapping it in a plastic taco and dumping it in a certified landfill. So you'll pay twice the cost. That's if the demo happens before we can get the asbestous out. >> Do we have insurance on building? So something like that happens covered. >> Uh we we haven't. It's still covered under our property insurance. I would have to check as far as would it cover demo if it were to collapse. >> Well, in February, we'll have that those numbers in regards to the >> we probably should think about >> the asbestous removal process from what we've heard from the specialist is probably about a a six week time frame to get it all out. So, it's not terribly long, but it's
067it's something that is in the district's best interest to get that out sooner rather than later. No matter like Scott said, no matter which direction we end up moving, that is a prerequisite >> and I've seen housing done in housing industry and most of them that have been done and even with live better, it's not trying to true how long those big investments are going to last. Some of those schools that have been done, they still have and a lot better than what we had solution. The other thing and this is just important if your question about it was not supposed to there is there's different rules for government housing that so that's a liability that kind of needs more people >> that's what I want >> thank you so Thank you. >> Okay, that
068was a big one. Thank you for all the information. Uh, next we have emergency operations plans. >> Right. >> Is this for info or is this going to be for action coming? Um this is for info with action to approve in February. >> Okay. >> Yeah. So um the our emergency operations plan is something that we review and do. Um we look at doing uh significant revisions on a bianual basis. So every two years by law districts need to bring the emergency operations plan forward for year review and approval. Um so we're due for a review. Uh we worked with John Vicowski uh on this version of the emergency uh operations plan and several items that we included in our last emergency operations plan. kind of the the backbone of that initial plan. Um we
069really found and as other districts and other uh communities across the country have worked on revising their operations plans um many of the things that we had in our initial plan were obsolete or redundant. And so um we started looking at you know how do we redline the old dis the old document and just show you know the new elements of the new document. And finally, we just realized this. We just need to show the the brand new version. Um and so for your review, um you've got the the new version. Um that would kick into place. It really just outlines best practice in terms of how we're supporting things, but the level of detail uh in the plan is is much uh more um much more descriptive than what we had in our old
070plan. And so hopefully you get a good sense and understand that we've got a good good plan in place. We got some some it's it's broad enough. it's considering a wide variety of conditions uh and circumstances, but it it definitely is is topical and never needs. But it's one of those things you can never be prepared for all emergencies. And so you also want to have some fluidity and some adaptability built into your plan and you feel really silently about this body work. >> Clear. >> Yeah, that's one thing. You know, you don't want an emergency operation plan that's, you know, 500 pages. It's got to be usable. It's got to be user premises. So that will be on for further discussion and then um approval in February. >> Questions we will see in the
071chat. Just wondering I see there's a section that talks about teachers on substitute teachers but when a sub teacher comes in do they have a read them up on policies for obviously we hope nothing ever bad happens but if it were to happen on a day where we had a sub we know that sub is going to be dialed into which programs >> so the sub will never be as good as the teacher they're replacing uh we do try to employ a bike system. uh the stuff does get a abbreviated version of in emergency uh we have this you know we have these are the protocols to follow um you know we try to do as many things make them as simple as possible so you know we've got um standard response protocols on the
072back of everyone's ID uh we just made some cards um that our secretaries and building principles uh will make that have the scripts for our emergency calls that we make over to the PA. Now, it's very small font, but but at least they've got the language because you're not always at your desk when you need to make uh make that type of emergency notification. So, you know, we try to provide those substitutes, those guests in the building uh with with those types of kind of overview documents. Uh and then in the event that we have an emergency while a substanti and their students and men and then when I sub they had you're given like a a little binder and then in the classroom and then there are the thing right on the desk too
073and then the when I saw one time we went into a surprise lock down like a a drill and the the teacher next to me I think was Mrs. or something she came over and was kind of helping. >> I just curious about you have so thanks Scott just um the weapons on campus open carry in the front it says is page 40 it's actually 41. >> Oh okay. >> And just thought maybe we should double check all that. We'll move forward. Next, we have the field trip request for Stony Creek Invitational. Cheer. >> So, our competitive cheer team is looking to go back to Stony Creek the Invitational uh just like they did last year. I've got a few more details around the trip. These are unique things to plan to provide details ahead
074of time to get books until we're approved. Um so it's it's a little bit um it's not like the key trips where we've got a lot of time or eight month we know where preparation. Um the the plan for this event the team would travel over um by school bus uh on on Friday late afternoon they would go to the hotel. There will be several parents um traveling with the team, not on the bus. They'll be driving separate. Um so parents will serve as um some transporting agents once we get over there for their kids. Uh any athlete that does not have their parent with them would ride with the coach and the assistant coach um back and forth to dinner and the hotel and that type of thing. Um and then driving back, uh
075athletes will either ride back with their parents or they'll ride back with the coach on action tonight. So our next meeting we'll have enough time. I don't know. >> This should have been on for action over so excited with all the board responsibilities. We need that on for action. Thank you very much. Thank you. You have a question. Moving on to the Michigan student voice survey. >> Okay, so the my student voice survey um is a survey that we actually took before um back in 2019. a group of um us I wasn't part of that group initially uh several other superintendents a team of administrators from the ISD uh worked together to provide an instrument that districts could use um within Kent County um to get an idea of um student voice, how what their
076perceptions were of their school experience. Uh and there were different dimensions to it. Um the you know we painstakingly looked at several different uh national surveys and identified questions that were appropriate um for the what we were looking for the information that we were looking for uh as a county as far as getting feedback on um we actually piloted the survey back in 2021. Um we took push pause um COVID hit in the spring of 2020 uh and then came back during the 2020 2021 school year. We actually piloted this survey uh just for a general feedback from our students and from our staff. Uh we're looking to go back to we we moved away from this survey just because we were doing some of our own internal survey and asking similar types of questions.
077Um the benefit we see going with the my student voice survey is that they're asking the same type of questions but the benefit of partnering uh withd to do this survey is that they provide a great deal of analytical support. They have their whole data team at the Kent that provides feedback and analy analytics for districts that uh participate in the survey and there's no cost to districts to uh use those services. Um the state funded a grant for the Kent ISD to uh utilize the survey across the state. Um it's always really become a popular tool. Over 100 districts are using it now. Um, the benefit of using a survey like this compared to just being your own thing is it does give you an opportunity to do some analytics to see how your
078students are doing relative to other districts in the county or in the region. Um, just to get a a sense of where our kids are and things. um VR um you can eliminate uh sections of the survey as a as a a user. Um you can't modify the survey. And so um for the student voice for the student survey um we will not be using the social emotional component because those questions weren't really relevant to the work the data that we were trying to collect from our students. Um so in this uh in the artifact or in this section of board book there's an overview of uh the survey tool itself in the process. There's a frequently asked questions section and then I also included a link to uh the s the student survey and
079those questions the parent survey and the staff survey that we are using. Um, nothing is over the top. Nothing is none of these questions are new. Uh, nothing we haven't asked in the past. We try when we were drafting the survey, we try to be very sensitive to different communities and how they view certain circumstances. uh and so really try to make it as um easy as possible or as vanilla as possible um for districts to utilize without stirring up potential complication. So um this is uh not anything that you would need to act on or approve, but I'd love to hear your feedback if there if there are some things that are concerned about it. either today or um in February. >> We didn't get through all of the survey. It makes a lot
080of sense to be able to be like you know >> I don't know who does who else takes it. I know at a point in time of the 20 districts they found us but I don't know whether and how what excites you about that what will help us as >> so um we spent several months we actually started back in October um reviewing the questions and reviewing the process. Um it for the last couple of years, Amy Karpy has basically taken our own survey uh document introducing questions that we use during our um our flight plan work. Um we use just general student perception survey questions and basically Amy created our own survey. She used Jot Form, uh, put all the questions in, created an electronic document. Um, our students took it. That was great.
081We had a lot of data, but now we've got to segregate the data and determine what the data is really telling us. So, we started working back in October. Amy McCarthy, Deon Rap, our director of student wellbeing, and um uh Kristen uh Albert who works with our um school improvement uh team to uh look at the survey data and see what information we were collecting. So really what we'll do is we will use that data to help drive initiatives perhaps make adjustments to the flight plan if things come up that we see identify as key topics. Um it will also help us uh uh just check in to see how we're doing particularly let's say for example the area of communication with parents or communication with staff. It just gives us feedback on those types
082of things. Um And so really it's uh it it it would be like an indicator of area of growth or an area of success. Um but it may it wouldn't necessarily um give us information that would say wow you know we're really we're really nailing this one. So I think just in general we would use it around the ongoing continuous improvement customer service. >> Yeah. Yeah. that is is a good way to get through that. >> Right. Thank you for that. And we'll move on and wait this portion of the meeting back. >> Yeah. Uh pretty brief uh finance update today. Uh couple things to note. Uh right now I'm planning on presenting budget amendment one at the February board me board meeting. Um we are still waiting on some guidance on some of the
083new categoricals that were included in the 25.6 budget. Uh specifically um section 27L2 which is educator compensation. Uh the language is pretty vague in the state aid budget with regard to this. Um and the state is pro working on providing some guidance as to whether the the amount that we receive does that include uh essentially it's to pay out some additional pay to educators which is broadly broadly defined but for every dollar we pay in compensation there's also benefits that are retirement benefits and then fight social security and whatnot. It does not say whether that those dollars can be used to cover both the compensation that is paid as well as the benefits. If it's, you know, dollar for dollar that you receive has to go out in salary and bonus and the district's on
084the hook as additional benefit costs. um the $435,000 that we've received, we might have an additional $200,000 that we have to pay out of general funds to cover the the benefits. Uh so we're still waiting on some guidance uh from the state as far as how to um roll that categorical out. Um so hopefully we'll hear sometime in the next month or two. then we have to negotiate it with the CSA and then um hopefully get some names out in April. Okay. Uh the other significant adjustment to the budget amendment one would be uh pulling out the FY2.6 section 31A funds. Um, we do have some uh FY2425 uh deferred uh section 31A that we roll from last year into this year. That amount is about $245,000. So, we still do have some 31A funds
085to use, but uh any of that new money I will be uh removing from the budget. uh anything that we had budgeted using those funds um some of it I will be able to reallocate to section 31A our at risk uh pot of money um and anything that doesn't qualify for that we will allocate the general fund um and then finally we did receive an updated assessment on the 2016 bond refunding u that we've been discussing back In midocctober they had projected an estimated savings of about $133,000. Uh they provided a revised assessment on December 22nd. Uh the savings have gone down uh pretty significantly but down to about 95,000 is what they are currently projecting. Um they still feel comfortable moving forward with it. So I have um I'm still working with Baker Tilly
086to to pro u provide all the information that they need. The the next steps would be uh at the February board meeting. Um if the market is still kind of holding in line with as we see still would have value as far as doing that refund. Uh the board would take a action to adopt a board bond authorizing authorizing resolution. And then on the 10th is when we would uh kind of place an order for a bond rating. On the 10th, that's when the district would incur some costs. Um we remember correctly roughly 20 to $25,000 for that bond rating. And then at that point, if the district did not go through with the refund, because it'll be April time frame before we can actually uh do the the refunding. If it cames down to
087it where this does make sense, you would lose money. Well, no matter what, we would have to pay out that 20 25,000 that we uh engaged a professional service firm to provide us a bond rating. So, we'll have some more information at the the February 9th meeting for you. >> Thanks, board of education policy provisions. >> So um this is the next seven pages of the agenda essentially uh items in in this section I really wrote in two parts. Uh so the first part is there there was one carryover from the spring revisions. Um and then um that was the emergency removal suspension of expulsion of non-disabled excuse. That was something that we were discussing last spring. didn't really solidify ourselves around any specific um plan moving forward and so we just carried that over
088uh into the fall and then um the schoolboard conferences, conventions and workshop piece I identified when Matt attended the fall conference for uh and thought that that was easy attention if that was added to the list. The third one there is the weapons policy for your continuation. That was something that Marshall Freight had identified as being an area of potential improvement. Um the weapons piece is not on for approval tonight because this is the first time you're seeing it. Uh but we we would see that back in the future after we have a chance to to review and reflect on how that language change uh would impact our work moving forward. the emergency removal suspension and expulsion non-disabled students. There are two versions. They're included in board book. Uh the first version is a version
089it came from uh as a recommended change from the board table. uh that would include um the um conversation between the superintendent, the uh board president and then two other members of the executive uh committee or the board of education. So really the superintendent would be working with three board members uh before a long-term suspension of a period between 11 days and 4 uh4 days would occur. Um the um the second version was the original version that I uh proposed and that was for that long-term suspension period. Um that would include that the the superintendent would um with consultation with the board president uh in in solely the board president um be able to uh suspend uh long-term suspend a student um for a period that would not be greater than 45 days. So anything
090that was recommended greater than 45 days would require full action for the ward. So remember a suspension is uh 0 to 60 days. Expulsion is if anything greater than 61 days of denial of academic services. So we had a special meeting back in December. the student was um the recommendation for the scoop was suspended for I think 16 days or 17 days total. We had to have a full board meeting because um the the current language is anything greater than 10 the board has to act as a whole. I'm just asking for consideration. Um we could short-term suspend or long-term suspend after 45 days with just consultation between the superintendent and um it was brought up in terms of version one requiring three members of the board to have consultation with a superintendent around. We're
091not a we're a committee in the whole uh we don't have a subcommittee. This would be the only subcommittee that we have around student discipline to be honest. Um I would ra if if we wanted to go that direction I would rather just maintain our current practice uh rather than identifying the subgroup of the board around this. Um so that's that's additional explanation around the emergency removal suspension and expulsion max students. Thanks for clarion two. >> Yeah. >> So it doesn't say that but it would be a given that would receive a written notice that they disagreed with administration's decision could request. So they would get that in writing. >> Yeah. They would get that in writing and then if they did appeal that decision >> um and we would also be having regular conversation
092with them. Uh but the minute you know if we if if the board president and the superintendent made the decision that we were going to suspend a student for 32 days uh for the remainder of the semester um we would provide those to that parent immediately the day after or you know on that day if if appropriate um that parent would know immediately. We'd notify them of their right to appeal. if they wanted to appeal we didn't schedule because then the full board would hear the appeal part of it is sort of family as well. It can be pretty intimidating for a student to come in and be with a full board. Um sometimes that's beneficial but sometimes that help the situation. Now we wonder whe >> you know they don't appreciate what's right. So
093youct um so that one is on for action and then um the next one just the numbers. Um, you know, I tried to follow kind of a an average rate of increase per year since the last um the time that uh schoolboard conferences, conventions, and workshops was identified uh or approved by the board. I think it was 2017 and so that's why those numbers are are listed there. Any of those numbers can be exceeded with approval of the board trip. Um, so those two are up for action. And then the next section 10F4 are the fall 2025 revisions presented for your consideration. The general overview um you know this collection of recommendations really is legal uh in nature. Uh no nothing in terms of um significant shifts from a position or a valuebased uh perspective.
094Um the there are several of the policies that are are part of the collection is they're they're just resending them. They're actually pulling them out and incorporating that language or those concepts into other policies. Um yeah. Are there any individual questions? regarding any of that that were a recommendations. So, I'll do my best to answer them. They are on for approval this evening or for action this evening. Um, but we definitely can pull something off your questions. Thank you. That brings us to the portion of our meeting where we will entertain public comment. We listen to the public for three minutes, but Superintendent Smith following up. So have anyone who's asked to present as long as? >> No. Having nobody signed up to speak, we will then close public comment and we'll move on to
095our action items for this evening. And to begin with, I would like to make a motion that we add cheer to the action for this evening as yes. Action item is C. All right, here we go. So, first up for action. We do have um recommend education policies and conventions. We have policy 5610 the e removal to prevention and expulsion of non-disabled students. I would entertain a move to have a motion for version two. Any discussion? Now call vote. Trusty Shner. >> Yes. >> Trusty Slagger. >> Yes. >> Gilmore. >> Yes. >> Hatton. >> Yes. >> Vice President Bowser. >> Yes. >> President Reed. >> Yes. Motion carries. >> Action item A2 0175.1 conferences conventions and workshops face up. I would entertain a motion for as presented. support. Any further discussion? >> Just wanted to
096make it that we were updated from $200 to $300 and then $50 to $75. >> Sher. >> Yes. >> Ser. Yes. >> President Gilmore. >> Yes. >> Secretary Hatton. >> Yes. >> Vice President Bowser. >> Yes. >> President Reed. >> Yes. >> And the next collection of action item B. Do I have board agreement to call them all as one as presented as they're very much I'm going to say in nature? >> Yes. Okay, great. I I would move to uh approve the old policy revisions for the fall 2025 uh action item B1 through 3. That was >> any discussion having none. >> Yes. >> Trusty Slagger. >> Yes. >> Treasure Gilmore. >> Yes. >> Dr. Patton. >> Yes. >> Vice President Bowser. >> Yes. >> President Reed. >> Yes. Motion carries. >> Then we
097have our added action item C which is for the cheer policy on travel permission. I would entertain a motion from as presented. >> So moved. support. >> Any discussion? Trusty Shockman, >> yes. >> Trusty Slagger, >> yes. >> Gilmore, >> yes. >> Secretary Pton, >> yes. >> Vice President Bowser, >> yes. >> President Reed, yes. Motion cars. Good luck. >> Thank you. Okay, that brings us to communication. Um so for the board of education communication and federal planning we will be interviewing to appoint our next board member for special needs like January 16 that I have that >> 65 start time is that worked everybody I'll send out an invite >> and reach out to the two candidates. Okay. And then uh I also have included in board book um two letters that I received
098on December 18 um from a parent of a student in the district that were addressed to the board of education. So put that in your folder just so you'll be that more upcoming then planning. We already talked about our next meeting. Um, we have our 10. >> Yes, district events are listed and checking those off very quickly. Spring break like that. >> Yeah, you got blankets. So, >> I'll put in. >> Okay. So, no more business for this evening. I thank you all very much. 126 and even stand at 7.