001Good evening. We will call the July 14th Cedarsburg Public School Board meeting to order. It is now 6:15 and you would rise with me for the pledge of allegiance. >> I aliance to the flag of the United States of America and to the stands one nation indivisibley and justice for all. Thank you. And if you can have a roll call, please. Secretary Sleer, if we do have Trusty Bowser expecting to be absent this evening. >> Trusty Fatten here, Trusty L >> here. >> Treasure Gilmore >> here. >> Secretary Slater here. Vice President Sher >> here. >> President Ree here. >> Thank you. And we've established a quorum for tonight's meeting. That brings us to the adoption of the agenda and I would entertain a motion for as presented. >> So >> support discussion having none.
002Vice President Chner, >> yes. >> Secretary Serger, >> yes. Treasury Gilmore, >> yes. >> Trusty L. >> Yes. >> Trusty Patton. >> Yes. >> President Reed, yes. Motion carries. That brings us to gratitudes. And I would open up the table for gratitudes. I just wanted to give a shout out to all of our athletic department and our coaches. There's a lot of things happening through the summer. Um just contacting students and just keeping athletes u moving even without formal practices still um just still keeping things still staying on top of things and encouraging encouraging our students and just making sure um they're ready for the fall season. and I just really appreciate all of that effort and communication. >> Like to give a shout out to the maintenance partner working hard over the summer. Uh
003I know my two boys are are working hard. They come back and they tell me all sorts of good stories. So, uh, it's really fun to hear this, yeah, the different different tasks that they have, but I know that the department, you know, they're continuing on and they're trying to get us ready for a great next year. So, thank you. >> Yeah, >> like a shout to u we already got the elementary supply list, which is the earliest I've ever seen it. So, very grateful that we've got that score earlier this year. Great. Yeah, I'm grateful. Um, we received news from the high school that they got the A scores back and they're not um detailed scores in terms of releaseable information yet. But um of the students who took the tests and of the
004tests that they took uh and they took over 300 they were over 364 tests taken or right around 364 tests. Um but our students scored a three four or five on 90% of the tests that they took and the state average is 70%. So we exceeded the state average by a significant gap and that's just a testament to the hard work of our staff but also the brightness of our students and their efforts you know put putting forward to really master that content. So it's it's nice to get you know some data points like that during the summer uh that you can look forward to moving forward. Thank you. That's a lot of work. Okay. Moving on to our consent items, the general business. And I would entertain a motion for as presented. [Music] >>
005Support. >> Vice President Shner. >> Yes. >> Secretary Serger. >> Yes. >> Sergeant Gilmore. >> Yes. >> Trusty London. >> Yes. >> Trusty Patton. >> Yes. >> President Reed, yes. Motion carries. That brings us the discussion portion of our meeting tonight. And first up we have the 2425 superintendent performance evaluation effectiveness rating. And basically we met in close session um where the board of education gave food back that was shared with Scott and it was recently um well with employees and tonight is the public formalization u that the state requires us to do uh to finish up that evaluation process. We'll be seeing that on fractions. Moving on to finance update. I accident turned off my microphone, but um finance report. It's a little uh you'll notice I do not have a budget actual um
006for the general fund included this month. Uh the reason being is we're transitioning from uh kind of going through the month to month now working on year end and doing the final uh closing the books. So we're transitioning kind of from cash basis now to an approval basis counting. Uh so we don't have all the entries posted yet. So, if I were to present something to you, it would look uh it would look a little bit off because we haven't posted all the year end receivables or all of the uh year end approvals to approve expenses that are coming in. Um, so soon as we have uh some more solid numbers and it starts to take a little more shape as to what you'll see on the June 30th, 2025 financial statements, I will present
007uh an updated acral basis budget to actual for the board. Um on the just a few items to note on the state aid uh update and as well as the federal budget. Uh so the statutory deadline for the state to uh pass a school a fund budget has come and gone. They uh the house and the senate uh took a two week uh recess and they believe tomorrow they will be back in session. Um but we do not anticipate any action noticeable action on a school a budget for several weeks perhaps months uh to come. So obviously as soon as we we have information we will share it with with the board but it is there's a high likelihood we will be starting the 25 26 school year without knowing what our uh budget our
008fund sources will be. Um on the federal federal side, uh currently the US Department of Ed has uh notified all the state education departments that they are reviewing the uh funding for title uh various title programs. Uh that includes title one, part C, title two, and title part A. Um, it's important to note title one part A is not included in that review and that would be our largest uh source of revenue related to the title grant programs. Um, so that one is not currently on hold. >> That's not on the list of being reviewed. Uh I did see earlier today that the MDE joined u several other states throughout the nation and file a lawsuit against the US Department of Ed because these funds were in they were they've been already included in a
009budget that was passed and signed into law back in March. Uh so they're saying it's unconstitutional to withhold these fundings at this time. So we'll see how it all plays out. Um, but right now there's probably about uh what I put down there uh about $85,000 um that we may or may not proceed that I budgeted about $85,000 for title two with title 4 the 2526 school year. Um yeah, as soon as we uh Oh, the other aspect of federal budgeting is on July 4th, uh the president signed it the one big local bill into law, um which included some changes to the Medicaid funding. Um so it's it's yet to see how that those changes may or may not impact some of the Medicaid funding that school districts receive. Um but for 25.6, 6
010I budgeted $350,000 of Medicaid funding. So, um that's another another ball we'll keep our eye on as it and as we get more information, we'll pass it along. Any questions on any of those. All right. Thank you. [Music] policy. >> So, included in your board packet this evening is uh what looks like a pretty daunting list of information uh policies for consideration. Uh there are 23 U updated recommendations in this uh bundle of NEO policies. Um they're policies that were included in the spring update as well as in the summer update. That's why there are a few more in this grouping of uh policies for your consideration. Um the most important thing for us to remember is we're going to do this uh over time. Uh and so no uh no recommendations will be made
011as far as uh changes that we are going to adopt or not adopt until October. So we'll have um the month between now and the August meeting, then August and September, and then September and August. So or excuse me, September and October. So it really gives us three months to have some thoughtful dialogue around these policies. Um there are a couple of things for you to be mindful of uh just as far as resources for you. Um under the uh overall heading 7C under uh NEOA 2025 spring and summer policy recommend update recommendations you'll find a document that's titled spring 2025 miola policy update. And uh that pop that document is very helpful um because what it does is it goes down starting on page three it um talks about uh kind of the why
012behind their recommended revision of each individual policy. For example, um bylaw or policy 0131.1 on bylaws and policies, you know, they they tell you specifically why they're recommending the changes and they go on to each one of those policies that they're recommending um in detail. Uh there are no um uh no policies that are being no recommendations that are coming through that are changing the substance of the policy language that we currently have. The recommendations really just provides a greater degree of clarity and make the language a little bit more streamlined. Uh in general there's one policy uh recommendation that is not included in the Neola policy update for consideration and that is uh policy hold on just for one second please um policy 5610 that's the emergency removal suspension and expulsion of non-disabled students.
013Um, our current language speaks to uh any suspension that exceeds 10 days uh requires board action. And um as we look at um the the body of work over time uh oftentimes is the case in the spring that we'll get a policy right or we'll get a recommendation for a suspension that exceeds 10 days but it does not uh exceed you know a full semester of suspending and so the recommendation I I reviewed some other districts work the recommendation is that for uh suspensions that exceed 10 days but are less than 45 days, the superintendent in consultation with the board president could approve that those shorter long-term suspensions. uh which would then avoid um having to go through the process of pulling together those disciplinary hearings and requiring additional meetings by the board of education.
014The parent would still have the right and the opportunity to um seek out uh a full meeting with the board uh in the event that they wanted to appeal any suspension over 10 days. So, it feels like it's a good balance point. It does provide engagement with the board. So again, that's something for you to chew on and consider as a group as we move forward. So that's all that I've got for right now. Just kind of a 10,000 foot view. If there are any specific questions, uh we could go into greater detail, but otherwise we'll revisit this in August again in September and then seek uh action either the beginning of October or that second meeting in October as we went to that point. >> Did you said 5610 was not included? >> Uh
0155610 is not a recommendation. I was say I was following along on my last >> sorry yeah we won't you won't find that on the update or the overview from >> thanks >> would the board president have to consult with the rest of the board or is it just between you and board president on the 45 days recommendation >> as drafted it would just be the superintendent and the board president >> okay thank you >> but then again anything over 45 case it would be the full board hearing where I want you forward to your last construction and facility update. So, um, we met again last Thursday, uh, morning. Um, reviewed the current status of all of our existing pro product or projects, excuse me. Um, the work at Beach is really the body of
016work that's at the forefront of our focus right now. Um, they're starting to, uh, work through punch list items. Uh, they're starting to move furniture in. Uh so they're making great progress. Uh on the interior of the building is really focused more on the finishing side of things. Obviously the exterior uh there's a tremendous amount of excavation going on. Uh I I believe they've very uh they've not quite wrapped up demolition, but they've uh they're in the process of wrapping that up. Um some of the work that they're doing now is pulling the footings, you know, some of those things that are not apparent or obvious uh as far as demolition goes. Um but progress is being made there. Uh and then right next door, uh you know, two feet over uh they're building retention
017ponds. They're starting to lay foundation for roads. It's it's just a fascinating uh orchestration of a lot of dynamic work taking place over at Trails right now. They're uh skinning the exterior of the building. So, they're parting starting to put up the metal panels on the west side. So, you're we're losing that yellow insulation coming through and it's getting much more finished look. So, they're on track uh we're on track to to bring that building home as as planned uh and as promised. So, we're really excited about that project. Um, the project, the base over here at the high school is equally uh right on track. You know, you'll see as you drive by, there's paving out there now. So, they've got base coat of basketball down. Uh they're going to be finishing the uh
018surface coat uh colorings and and finishes on the tennis courts this week. Uh and then they'll uh you know be able to button up all the fencing, all the interior uh corridors. So that project is is is on track and and doing nicely. And then similarly the addition here at the high school uh as well as the exterior uh work that's being done on the um down at the stadium that um plaza area you know because we we're reworking that um to provide a more smooth entry and exit into and out of the stadium. All of those projects are on track as well. Um the work at Cedar View is coming right along uh as far as all that exterior work. And um one of the contractors, Travis, uh said, you know, all of the
019things that they're they've been doing on campus, for some reason, the project at Cedar View had a real wow impact on them. uh just in terms of changing the functionality of how that space is being used, the how traffic flows into and out of the backside of Cedar View, extending and expanding parks and opportunities back there for guests who are there for baseball and softball is is really a neat thing to see. Um, and then lastly, the work at uh Cedar Trails, the uh interior finishes, the painting and carpet projects that continues to move forward uh nicely as well. And so, we're kind of in that moment of transition where we're not only focused on the new projects, but now we're starting to move things back in uh and reclaiming some of those new spaces.
020And so, uh we continue to be on track with the projects. Um, and we continue to be under budget. And so we've, uh, one of the other components of our work on Thursday morning was to really try to identify those priority items that we need to accomplish uh, as as final steps of the process. So, you know, one of the big things, our top priority is to make sure that our roads are all in good shape. that was something that was promised to the community back in 2012 uh with the initial sinking fund. And so we want to make sure that that that work is all done. Some of our roads have really taken a beating with all the heavy equipment that's been on campus. Uh and then we're also looking at um some parking
021and traffic flow opportunities for enhancement in front of the Cedar Trails. Um some additional parking at the ECC as an option. Uh and then we're considering the uh continuation of the campus uh kind of walking path, the sidewalk um and just for pedestrian traffic on campus. And so, you know, we're really trying to weigh out um of the of those of those four things, which ones are uh which ones are the ones that we can accomplish within the budgetary constrictions that we've got that will give the biggest return on investment. you know, all four of those projects we see value in. Um, so we just want to weigh out, we can't do all four, uh, that's not likely. Uh, even if beach comes in, uh, as favorable as we expect. Um, you know, we're not
022going to have enough money to do all four. So, we're going to have to just really maximize the dollars that we have to do two or three really well. So, that's where we are. We're excited. It's going to get kind of around here couple weeks, but then it'll get noisy again as soon as students come back on campus. Uh if the board is interested in doing a tour, uh we can either walk you through individually uh at any time or uh if you want to do, you know, do a group tour uh before or after our meeting on August 11th or we can, you know, schedule a couple of opportunities for you to come in and just walk through some of the different spaces. Is there just some neat things happening? before after separate thing.
023[Music] >> How much time do you do you anticipate? >> You know, it depends on how many sites you want to visit. You know, I think if we did all if we did because there's a lot of cool things happening here, you know, this would be an easy walk through right after a meeting. Um I think we'd want 45 minutes or an hour to walk through each Um, I don't know that there would be real benefit of going through trails. It's the same rooms, but just fresh carpet, fresh paint. Um, and see your view, you could kind of drive around. So, um, I think if we did, you know, 45 minutes to an hour at the beach, that could be one tour. And then we could do a tour here at the high school anytime.
024>> Yeah. Yeah, we can even, you know, on the 11th, uh, we could do set time for people that could come early and walk through then. And we could also then sit back over for people that wanted to walk through that right after leaving many options. But the views in beach are really cool. So, I should have shared this in gratitudes, but when we go on vacation, our family has to school wherever we're at. And it just helps us helps me remember that how nice we have and where, you know, we're making progress and because we see other districts that aren't as nice, oh, we get to go home to our our next things. Thank you. experience. >> Oh yeah, thank you. That's a good point. Um, yeah, thank you. And there were a lot
025of speculation that came with that as well. I spent some time on the on the phone today with a cover reporter from Fox 17. uh in responded to an email from the new owner of the Bugle um on Friday night who wanted uh me to share some details about our plans to demo that building. Um and my response was, "Wow, I'd love to know your source because I should talk to that person uh because we had no plans to demo that building and I'd like to hear what they plan to do with the building." Um but uh yeah the the fencing is really just out of an abundance of caution. It goes hand in hand with the review that we received from the mechanical engineer. Uh we came in or structural engineer came in and
026did the presentation. You know, the recommendation was that while there's no uh we removed any of the uh um immediate risk of uh a falling brick. There are also other areas around the building that are in the same um same I guess >> same yeah same state of disrepair or the same level of disruption >> or disturbance. Yeah. And so um you know those we didn't we didn't anticipate we didn't suspect that the east wall was going to drop. Um similarly the owners suspect that the west west wall is going to drop but his position is if it does and we know that there's a problem now it's negligence on the district's part and so uh putting up that safety fencing really just provides a greater measure of um safety and protection. It's just an
027acknowledgement that you know there's some structural issues here uh and we're just trying to keep people out of the out of the fall zone. uh sorts. Um yeah, it was it was an interesting series of posts on Facebook. It was it was neat to see a lot of people really didn't know uh what the plan was or that we don't have a plan. So whether they listen to the board meeting uh that's on uh you know on YouTube or whether they just know they've been paying attention along the way there were some really good responses from people um to acknowledge that we don't have a plan to do anything with that building right now. We are studying the options um and securing it to the best of our abilities in the short term. >> Thank
028you. I figured that was the case. A few people, hey, what are you doing with my notebook? Whoa, what? >> So, no, I figured it was safety. So, just >> All right, we'll move on to the annual school bio loan application. M presenter. All right. As you just uh stated, this is an annual application for the district to participate in school bond loan fund program. U we are currently in the borrowing mode versus a few year prior to issuing the 2023 debt. We had just spent one year in the payment mode. But uh for the foreseeable future, we are we will be borrowing. Um just quick refresh. Essentially what this program does, it allows districts when they go out to uh the voters um asking for uh to pass a bond, it kind of allows
029the district to know say we will keep the millage rate at 7% or 7 mills for the debt service for the life of these bonds. Um now that seven mills may not be enough revenue to cover the debt service uh for the first few years of uh the the um debt service schedule. So the state has set this up which allows uh districts to borrow from the state. So, you know, for us, if we collect $6 million of tax revenue based on those seven mills and our debt service payments are $650,000, we can borrow $500,000 from the state to meet our debt service obligations while keeping that promise to the community and the voters that we're not going to increase the mills above 7%. %. So that's that's kind of a it's a cash flow
030uh issue uh and a promise to the the voters in the district is essentially what this relates to. So this package includes there's three components to it. The school board uh resolution, an annual worksheet, and then the June 30th bank statement uh reconciliation. Um so all three of those items are presented in this package to the board. Um another artifact is also a um bond millage calculation that Baker Tilly public financial advisors does for the district. Um and they just based on the uh taxable values within the district. They do some cash flow projections. They obviously have our debt service schedule. So they put together all right based on taxable value and the seven mills this is how we feel you should allocate those seven mills to the uh six debt service uh bonds that
031you have. Um so those are the two components that are presented to the board tonight. Um this is due to the state August 1st. So it is on action uh later tonight. >> And to reiterate this is typical This is normal normal business for a July meeting. Any questions? Okay, we'll see that soon. >> All right, we'll move forward then to public comment. This is the time that the board would hear in Cliff the public where we will be responding. The superintendent would follow up. Mrs. Do we have anyone registered for public comment? With that, we'll close public comment as we have no one registered and we'll move to our action items for this evening. And our first action item is um reflective of the work that we did last um month in the close
032session of for the 20242 superintendent performance evaluation effectiveness rating. And based on that information, I would entertain a motion for effective for the 2425 school year evaluation. >> So support and discussion. >> I really appreciate, Heidi, the work that we we did there and the facilitator that helped work through that with us. I thought we had a good conversation and I really appreciate the opportunity to be able to work through that together. >> Yeah, I I would echo that too. I felt like there was there was very good discussion and and some hard things, but it was yeah, I just really felt like we worked well as a team um to communicate and and for you to receive feedback and so I think it went really well. >> I'd like to say thank you, Scott,
033for all your hard work. Has notes Okay, with that I will call the vote. Vice President Schoffner, >> yes. >> Secretary Slater, >> yes. >> Treasure Dmore, >> yes. >> Lun, >> yes. >> Trusty Pad, >> yes. President Reed, yes. Motion carries. And thank you in favor. >> Our second action item for this evening is the annual school bond loan application and it's in the board packet and we have discussed it. So, I'm going to call it as presented. So move support will be none. Vice President Shner, >> yes. >> Secretary Sleer, >> yes. >> President Gilmore, >> yes. >> Trusty Lond, >> yes. >> Trusty Cton, >> yes. >> President Reed, yes. Motion carries. That brings us to the communication portion of our meeting. And for my piece, we've already pretty much communicated and
034we're up to date. We got a couple different so I would refer to that as >> yeah I know the communication sh the same >> so planning we've got an upcoming meeting in August you know we have a special meeting in July so everybody happy summer thank you to the maintenance team that's working away in administration and having no more business before the board meeting at 6:49 >> or sorry >> I'll take that I'll take that I'll take that >> so a couple things real quick five weeks from today staff are back on campus five weeks from Wednesday students are back on campus uh and then a couple changes you'll see in August uh our academic services team uh will provide the board with an update and then um They'll provide an update in October
035again in February and May. So each group will provide you with quarterly updates moving into the 256 school year. Um, uh, the student services group, uh, led by Dan and, uh, Devin Rat, who's our new, uh, director of student well-being and support systems, will provide their update for the board, uh, September, then again in December, then again in March, then again in May, and then our facilities and human services group will provide their updates uh, targeted uh, in November, January, April, and June. So, you know, obviously anytime there's something that comes up, those individuals are available to come and speak to the board, but they'll just give uh kind of an overview, 5 to 10 minutes, 10 to 15 minutes, just big things that are happening in their departments and also give the board an
036opportunity to ask any questions uh for clarity around the work of the district. So hopefully that's a step in the right direction in kind of in terms of just providing board with more engagement with members of the team but also uh just with more insight as to what's happening around the Thank you. Fabulous. [Music] >> You can show up. You don't