001Good evening. It's 6:15 and I'll call the warm June 23rd Cedar Springs public school board meeting to order. and to rise with me for the pledge of allegiance of Igian to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Thank you. And if we can have a roll call, please. And I will state ahead of time that we do have Matt out for planned family vacation and April did lose her mother um this weekend for this. So our condolences to her. Trustee Bowser here. Trusty L here. Treasurer Gilmore here. Secretary Slater here. And President B here. Thank you. Thank you. And we've established a forum for explaining the I would entertain the motion for adoption of the
002agenda. So move to support. Any discussion? Having none, Secretary Slider? Yes. Treasury Gilmore. Yes. Trusty L. Yes. Trusty Bowser. Yes. President Reed, yes. Motion carried. That brings us to gratitude and I would open up the tables for sharing and I would go first by being out of everybody that's working on campus inside and outside in the heat for kids. I would just echo that that I know just chatting on the way in. Yes, it's just so much going on outside and the scene is really quite brutal. So very much appreciated. I'm just thankful for part of the work. It's not just one year, but it's it's actually a multi-year. So, as I drove into campus, I know we're still doing some work right out here, right? Right out here. So, you sit up, but as
003you came in the back way off of um uh Northern Drive, you kind of come in through the back and just really appreciated the signs that I know those are existing. We talked about those, but you just look at how impressive campuses and it's coming together and you look at the work that we've done previously and the work that we're continuing to do on campus. Just really, really impressive um body of work. I'll echo that. I brought my daughter um Mila. She's a 2018 graduate and she was just so amazed by beach and then even the cold storage building. Just everything just she was very very very impressed. So we got some addition by subtraction today. they started taking down the old uh core part of the beach and so you can actually see the
004front doors now from the north of the new building and that's the first time you've been able to have that view unless you were inside those it's kind of neat that building come out of the out of its cocoon. It'll be fun to see the next couple of days really take take that take down take down the old one and help us prepare the site for new. Okay, thank you. Moving on then we have our consent items on normal business before us. I would entertain a motion for as presented. Move. Dr. Slger. Yes. Frederick Gilmore. Yes. Trusty L. Yes. Trusty Bowser. Yes. President Reed, yes. Motion carries. That brings us to our discussion items for this evening. And first up, we have a Kent Intermediate School District enhancement millage resolution. So, this is the second
005time we've had an opportunity to review this content. Um the Kentisd is um asking districts for their support of resolution so that um they can go forward with a countywide millillage uh an enhancement mill that would uh support each student in the county. So it's a countywide millillage. um they need support from a majority of districts uh from within the county or from the representation of uh at least 50% of the students. Um and then uh if passed uh and if it's an it's a um it's a renewal of an existing uh an existing enhancement village. uh but if passed then those dollars will be funneled out on a per pupil basis to students across the county. Um one thing that's different about this uh proposal this resolution uh compared to the last resolution uh
006is that this resolution does include um charter schools uh if they still uh choose to participate in in the process. So, a little bit different um but still very beneficial for Cedar Springs. So, you'll be asked to support the resolution just saying that Cedar Springs Public Schools is in favor of uh going to the voters in the fall for a renewal of this monthly. I just want to acknowledge I you know this day and age there's a lot of talk about not wanting to have more taxes and while I totally understand that my my is it's going to put it out there to the voters and then the whole voters will decide not I'm acknowledging the people that don't necessarily appreciate so voting for the resolution really just as a vote for letting the public
007decide it's not voting for correct Yeah. Yeah. It doesn't say that we are in support of the resolution or opposed to the resolution. It simply says that we are in support of putting the resolution on the ballot in November for the county to make that determination. So if less than 50% of the boards approve it, does it not go to the voters? Correct. Well, not just it's not 50% of the boards, but it's 50% of the students. Um, so for example, Kentwood has 10,000 students. Um, we have 3,000. If you took our board plus Sparta's board plus Kent City's board plus Kenna's board, if all of our boards said no, but Kentwood's board said yes, then Kentwood's board would kind of it would wash out those two. Yeah. So, it's not individual districts, it's not
00850% of the individual districts, it's 50 50% of the boards in their representation of the individual districts. the student practice education. Yeah. Yeah. All right. All right. We'll see that on later for action. Next up, we have the West Michigan Health Insurance Pool Resolution. So, this is just a membership resolution. We spoke about it in May. Um it's a three-year resolution saying that we are um going to be um we would like to partner with the West Michigan Health Insurance Pool uh for their services of providing uh health care medical benefits for our staff. Um it's it's an agreement basically, but it's not something that locks us in to participating with the West Michigan Health Insurance Board. So, uh, if we just determine that we can get better rates and a better, uh, plan for
009our members, for our staff, um, through another vendor through Mesa or through Priority Health or something like that, then we could withdraw from the pool and there would be no penalty to the district. It's basically saying that we want to continue our partnership with the West Mountain Pool into the foreseeable future. But if things change then we could go ahead and make that adjustment. Yeah. Any questions? Thank you. Moving on. A comparative government and politics textbook proposal. So, um we've surpassed our 30-day window of time when the book was made available uh in the administration building for review. Uh, two individuals to my knowledge reviewed the textbook. Um, one individual was a former staff member, the other individual was a current staff member. Um, and neither of them made any significant comments in favor or
010opposed to the text. Any questions? How long would that book per say good for approved? You know, typically a textbook cycle, a life cycle has a window of, you know, 8 to 12 years. Um, that's more of an old school um line of thinking because there's so much enhancement that can be done with online resources. So the core of the text, that's why this text is is thinner. Um the core of the body of the text can remain in existence for a longer period of time because they supplement the core of the text with uh more relevant, more timely resources. Yeah. Thank you. You're welcome. Great. All righty. Here we go. the 202425 final budget resolutions. All right. So today we have both the 202425 final budget resolutions as well as the 202526 initial budget
011resolutions. So we have a total of uh I believe 17 resolutions for your consideration um and hopefully action well action tonight. Um as I stated last uh two weeks ago I I prepare brief uh presentation for any changes that uh occurred between now and uh two weeks ago. So uh one major development was the house did release their school a budget uh for 2526 school year. Um they had originally discussed a $12,000 per pupil allowance. um they kind of hit that $12,000, but it is kind of broken up between the the uh section 20 per pupil foundation allowance and then they created a new section 22F per pupil payment. Uh so for the kind of the normal per pupil foundation allowance, they have a 4.3% increase bringing that total to $10,25 per pupil. Um then
012the new section 22F they added on $1,975 per pupil bringing that total to 12,000 per pupil. Um they essentially eliminated um all the other categoricals uh in an effort to fund that uh n 1975 per pupil. They did maintain the 31A at risk at current year funding levels. Um uh but as you can see the section 22L the enrollment stabilization uh the universal breakfast and lunch programs uh the 31A mental health and school safety grants were eliminated 31N um and all three proposals have section 147 A4 being eliminated. Um based on the initial assessment, this the the House's proposal is very unlikely to gain any traction. Um it they really only have funding enough funding to cover this for one year before that uh $2,000 per pupil would have to be eliminated. Um and it
013would put the school aid fund in a pretty uh dire position going forward. So um so I am sticking more along the lines with the executive senate proposals right now for our 2526 uh initial budget. Any questions on these? When does that get finalized again? What's the date where they actually land on a vendor board? When are they supposed to and when will Yeah. When are they supposed to? They are supposed to before June 30th. It will probably be August or September before we know. I would probably more lean towards September. In some years, they've released the school aid budget before they've released the full budget. Um, and I don't know if this will be if that will be the case in this cycle. Uh I I don't think so because it's so intertwined with
014how are they going to fund roads that so the the house's proposal shifted a lot of money from the school aid fund to cover uh community college and uh university funding. Um and that frees up some money from the general fund to fund the road initiative. So that's the big discussion. how how how are we going to fund those infrastructure uh projects going forward? So, it's all kind of intertwined. All right. So, for the general fund 2425 final budget, um I do have revenues up just slightly over $100,000. Um 24,000 related to at risk. Uh we received a $29,000 section 147 I benchmark assessment grant from the state that will cover our I Ready assessment uh software costs for this year. Um we received an additional $9,000 from the ISD related to section 147G that
015again that will be in and out. Um, and then we received our final Medicaid administrative outreach program number. That was a $39,000 uh increase to our revenues. On the expense side, we have the expenses up just north of $100,000. The line share of that is um I added $95,000 that we could potentially uh transfer to the new capital improvement fund. Uh so our our net uh increase to our expenses is around $10,000. Um we had a final support staff snow day pay payment. Uh some retirement retirey acred sick day payout. Uh adjusted our uh hourly staff wages to our last payroll. Had an adjustment to our EDG staff subs. And then I adjusted down our region one sped payments. Uh I had anticipated about $100,000 that we would have to pay for a one-on-one nurse
016for one of our students in a regional programming. Uh but that district actually had a hard time finding that one-on-one nurse. So we only uh incurred about half of half a year of those costs. Um, and it also came in a little bit less than uh what I anticipated even at at uh it was a lower rate than I would have anticipated as well. So I just did down our special ed uh payments to other districts. Uh so we are still just I have it just above break even with revenues being uh $1,7 I believe that's $29. Um, but that's pretty small. So, any questions on the general fund final budget? For the general fund 252.6 general fund budget, uh, we had revenues increasing uh, just shy of $150,000 with, uh, expenses increasing uh, about
017$13,000. uh three main drivers to the revenues. I added $29,000 related to that section uh 47 uh 104I benchmark assessment. So we got it this year. Um I believe it was included in both the House and executive budget. So I factored that in added that into the 2526 budget. Uh we got our initial funding allocation from the ISD related to the IDA flowthrough grant. Uh that was a $87,000 increase. Uh so that was $87,000 additional federal money that we received that we won't have to take out of general fund. So it didn't change our expenses, but it's no longer coming out of general fund. It'll be grant funded an additional grant dollars. And then I increased the Medicaid uh AOP funding by $30,000, anticipating a slight decrease uh compared to last year. Any questions on
018revenues uh for for expenditures, we had basic program decrease uh about $60,000. uh one large driver of that was we had some uh we had some open positions that were filled with internal candidates. So, we did there's some shifting and it that is resulting in an anticipated savings. Um, as we kind of as the chairs as the music stops and the chair people fill the chairs, we're anticipating a pretty significant uh savings on some of our salaries and benefits because uh we'll have a somebody coming in more likely at a BA1 maybe BA5. So when you add compare that to a MA15 full family, it's a pretty significant savings. Uh also did reallocate the I Ready assessment tool from basic programmings down to instructional staff services because that's really where assessments should live. Um and
019then I had a final adjustment for EDG staff sub cost which was an increase. The the net of all those changes is the $59,000. For added needs, we had a $25,000 increase. Uh added $45,000 in personnel costs. Had one staff member move from a 75 up to a full FTE. Um and then some other adjustments as open positions were filled. Uh Dan Scoville has been very busy in the last two to three weeks filling uh open positions. So, we're getting a better a clearer picture on what those salaries are coming in at. U and then I, as I mentioned, I decreased the region one sped payments to other districts by $26,000 uh based on our projected uh program participation uh for next year. Instructional staff support increased by 29,000. That relates to the reallocation of
020the I Ready uh assessment software from uh basic programmings down into instructional staff services. And then a for maintenance operations, we had a $17,000 increase to our annual property and casualty insurance premiums. that's primarily related to we had to increase our builder's risk uh amount because right now we have July and August September as we're completing we're at the tail end of you know one major project and two other pretty significant ones so we had to increase our insurance coverage related to uh those construction projects I am working with set seg I asked I said, "Hey, you know, this was a $17,000 increase to our premium, but those projects will be substantially complete and turned over um late August, early September." You know, this is an annual premium. I should we should be receiving a
021a you know, a rebate or a discount at that point. So, she's looking into that. um up. So, but for now, I budgeted the full amount, but I do not anticipate that being the actual full amount. Is that pretty standard? We just take pictures of the project when it's complete and then submit it so they can verify that risk is decreased and then they would give us Yeah. So, essentially this taking the project from and you know from construction to all right now it's a it's a live asset. It's being used. They ensure the value of what is the the new buildings and new structures. But we no longer have are paying builder risk. You know, builder's risk would be tornado comes and wipes out your project mid, you know, mid completion. Well, you have
022to have funds available to start over. Um, and since we're probably about 90% complete, that's why we was like, "All right, we need to raise our uh coverage school activity. We had um some minor changes. Increased revenue, projected revenue for 2425 by uh 7,000 as some final deposits were turned in. um decreased our expenses by 8,000. Um you know these are that the expenses we still do have some final expenses coming in but um I felt pretty good decreasing it by the eight. So our fund balance will be going up by uh approximately 40,000 projected right now. the capital improvement fund. Uh the final and initial budget. Um the only change here is the the all sources of revenue that increased that by the $95,000 that I increased on the general fund side. And then
023that carries over into the 2526 budget uh when you factor in uh the projected ending fund balance of July 1st 2025. Uh then for the 2023 bond construction fund the uh initial and final budgets um I increased the revenue slightly uh by $40,000 $41,000. Uh pretty pretty sizable increase to our projected expenses. Um there's I tr up the May actuals and then essentially we have three months remaining to complete three projects. So in previously I was using a cash flow uh projection that had been given to me uh that triangle had put together uh I felt given we only have three months remaining I just took onethird of the remaining balance of the project and said all right that's what we'll budget for July or for June um it's really is kind of a timing
024difference we it's not will not change the overall budget of the bond or the that project. It's just a timing. Um, so with those changes, right now projected fund balance of $7.3 million at June 30th, 2025. Oh, and I also I had to do an uh take into account a accounting entry that we have to do at year end. Um, we have to recognize the uh retainage payable. So it's you debit the expense, credit liability. So that's not an actual cash uh transaction that we'll incur. Uh we'll pay those retainages out upon completion of the projects uh next uh August September time frame. Uh but those adjustments impacted the 2526 budget. Um so revenues I have remaining the same but we have a pretty significant decrease in our overall expenditures because I shifted some from
0252526 into 2425. Uh still ending the uh next fiscal year with a projected fund balance of $1.8 million. that would leave us funds available for uh the projected arbitrage that we'll have to pay as well as the final uh projects that we complete next uh summer. Any questions on any of those budgets? I just had one you probably answered for me before, but just refresh my memory. So when we estimate the u incoming revenues, you have to have a a ballpark of how many students we have. So we multiply by the numbers of dollars. So we know like we've got a bunch of knowns like we know how big our class sizes are that are graduating out. How do we forecast the incoming class size to know whether we're getting a whether we're closing a
026gap or growing a gap? So, we use the live birth rates um and that in the county to kind of all right, so if we had if in Kent County there were 5,000 births five years ago, we kind of know all right, there should be roughly 5,000 students new uh 5-year-olds entering first grade or kindergarten this year. Um and you just kind of take all right, we usually get, you know, 5% of those 5,000. So, the incoming classes really is a historical projection based off of the live birth rates. It's been a little bit harder to predict uh over the last three, four years. Um, a lot of families are choosing uh either homeschool or uh private school, but um we do keep a track of obviously of enrollment throughout the summer, but there's usually
027a pretty big push July, August as families, especially new parents realize, oh, I better I better get enrolled. So, and then the other district or the other grades we have a kind of a a rollover rate. So, we see historically how many if we have a 100 kindergarteners, how many do we normally have signed up for first grade? Um, if you have a ratio of one over one, then you're picking up students year-over-year. If it's less than one, you're losing students. Currently, we're more like 0.96. So, on average, we're losing students each year at each grade level as they advance. So these resolutions will be uh up for action. Um state law requires boards to require boards to pass the budgets before June 30th, but not the legislators. Thank you for that. Okay, that brings
028us to a time for our close session and pursuant to the opens meeting act section 8A for superintendent evaluation and section AB for student discipline I would entertain the motion to move into close session move any discussion secretary Serger yes treasure Gilmore yes L Yes. Trusty Bowser. Yes. President Reed. Yes. Motion carries. Let the record show. We're entering into close session at 6:45. Returning back into open session. So, we can let the record show. It is 8:50 that we return. We'll continue on with our agenda. And we have our public comments. And Mrs. Gus, do we have any turned in anybody who'd like to address the board? No. We'll go ahead and close the public comment then at this time and we'll move to our action item for this evening. The first action item is
029the 10 intermediate school district enhancement village resolution and I would entertain a motion for as presented as is a ready resolution. So moved support. Any discussion? Having none secretary Slater? Yes. Treasury Gilmore. Yes. Trusty Lond. Trusty Bowser. Yes. President Bri. Motion carries. The second action item on for tonight is the West Michigan Health Insurance pool resolution to the participate as presented. Any moved? Support. Any discussion? Having none. Secretary Slider? Yes. Treasury Gilmore? Yes. Tessy Lun, yes. Tessy Bowser, yes. President Reed, yes. Motion carries. Action item C is the AP comparative government and politics textbook proposal which has been on review and previously shown to the board and the public. I would entertain a motion for as presented. Support discussion having none. Secretary Sleer, yes. Treasure Gilmore, yes. Trusty L, no. Trusty Bowser. Yes. President Reed,
030yes. Motion carries. We have before us the 202425 final bud budget resolution. I would entertain a motion for as presented. So move. Any discussion? Having none. Secretary Slider? Yes. Treasury Gilmore? Yes. Trusty Lond? Yes. Trusty Bowser? Yes. President Reed, yes. Motion carries. Action item E the 202526 initial and budget resolution. I would entertain a motion for as presented. So move support discussion having none. Secretary Siger yes. Treasury Gilmore. Yes. Trusty L. Yes. Trusty Bowser. Yes. President Reed. Yes. Motion carries. The last action item for this evening is the reinstatement request for student 24251. I would entertain a motion for as you want to state. I'll make a motion for the reinstatement request for student 242501 for conditional reinstatement as child in our committee minutes. There you go. Was that with added mission one the administrative
031control we talked about? Oh, it was my understanding that admin administration control act. That was my understanding. Okay. So motion as okay. Um support any further discussion clarifications. Okay. Secretary Serger. Yes. President Gilmore. Yes. Trusty L. Yes. Trusty Bowser. Yes. President Reed. Yes. Motion carries. That brings us to the communication portion of our meeting and the board is up to date with what there's nothing out that I know of needs to be followed up with and I would turn it over to Mr. Smith. No information from my table planning. It's been a long meeting. Thank you everyone for your time and our next meeting will be July 14th. Anybody else so far? It's summer that happens. We hope the rest of our teammates will be back with us. And with that, having no more business
032before the board, we'll stand adjourned at 8:55. Thank you.