001Good evening. It's 6:15 and I will call the special meeting of the Cedar Springs Public School Board to order and it is May 19th. And if you rise with me for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. And if we have a roll call, please. And we do have vice president Schoffner outdoor work engagement. Okay. Trusty Bowser here. Trusty Patton here. Trusty L here. Treasure Gilmore absent. Secretary Slagger here. Vice President Shner absent. President Reed here. Thank you. And we've established a quorum for tonight's meeting. We move on to the agenda to the adoption of the agenda and I would entertain a motion. So moved. Any discussion? None.
002Secretary Slider, yes. Trusty Lun, yes. Trusty Patton, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. Next is our consent items and I would entertain a motion for as presented. Support. Secretary Slider, yes. Trusty Blond, yes. Trusty Patton, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. That brings us to close session for this evening. And I would entertain a motion that pursuant to Open Speed Act section 8B for student discipline. We would move into close session. So moved. Any discussion? Having none, Secretary Sleer? Yes. Custy Lond, yes. Patton, yes. Bowser, yes. President Reed, yes. The minutes show at 6:18. We'll be in close session. The minutes can show that we're going back into open session at 6:37. Moving on to our discussion items for this evening. We have Kent Bal School Board election discussed
003and it's on for action tonight. So, this item we've seen, this is the third time you've seen it. The first was just for information and the second time they went through the provided information regarding the two candidates. They're both incumbents running through two seats. And so what the board of being asked to do, our board and other boards throughout the county uh just take the vote a position statement on the two these two offices. would have to sign somebody cast the vote for that. Um, we would. Yes. And Matt had initially indicated that he was interested and someone from that side of the room was interested in being the second. Jason saying not it. I too can be the second in case when is it? It's June. June. Yes. I can be Dr. Okay. All
004right. Any more discussion or thought on that? Okay. We'll move on to the Ken ISD 202526 budget. Also on for action. Um, as we discussed last Monday, this is an annual um committee that IC has to present to each local board of ed annually. Um, my recommendation uh is to approve as presented or it would be for the board to approve. We have two uh resolutions that have been drafted. One for in support and one uh not in support. But my recommendation would be for the board to support the 25.6 ISD initial budget. Okay, any questions? Great. We'll move on to the beach asbesus abatement bid recommendation which we are hearing about time constraints. We also have this action. anything? Sure. Um yeah, so this is for the the final demolition portion of beach. Uh
005they will be starting the asbestous abatement. Um essentially once kids walk out the door, they will start abating. Um have a pretty tight uh window for it. So that there's about a fiveday window and then once they're done abating, they will start demoing the building. So then once the building is gone, they can start doing the uh the parking lot bus loop and all the hardcaping and landscaping. We did receive three bids for this uh project, but unfortunately uh two of the three did not meet this bid specifications. One, they did not submit all the required bid documents. the other uh they submitted everything but they were proposing a different timeline for the work. They wanted to push it further out in June and also do some of the work as the other portion of
006the building was being demoed. So kind of those two aspects of pushing it out and them wanting to be in the building as they were being demoed, we did not feel it was was not an acceptable bid. So based on that, our recommendation pull this up would be going with the bid from abatement and demolition services LLC. Uh total bid is $79,521. Um, this is not a vendor or contractor that we've worked with in the past that I'm aware of, but the um, Northern Analytical Services who's kind of the abatement architect, he has his company has worked with this contractor in the past and he has no hesitation uh, working with them on this project and they did uh, conduct a interview post interview. So um the representative from motoring services is confident that um
007demolition purp zones but it's one of those things you just don't really know how you get in there. Yeah. Well, well, there there there are hot zones. We're not It's non fryable. Yeah, non fryable. So, there's the fryable and non fryable. The fryable is uh a little more uh complicated as far as the removal. We don't based on the demo of the four classrooms that we've already done, uh there was no priable materials. So, it was a pretty straightforward demolition. Oh, time sensitive. We don't have tonight. I got one question. Was this part of the original approval when you guys did approval? Was this already in that projection or is this It was It was included in the budget, but it wasn't part of the contracts that were awarded. Okay. With the original beach addition
008and the original number for the budget was north of 200 $200,000. 200,000. So, we're under budget. We'll see that on for action in a bit. And then moving on to a little different topic, the beach dishwasher bids. Also on her action to amend. Yeah. So part of the what we've already purchased with uh the beach project is a kind of changing some of the pool within the kitchen space at Beach Elementary. Um as we were doing that work. So we've already approved some of the the serving lines and that's been bid out. The board has approved that. Uh, one thing that Holly requested and asked that we take a look at is um putting in a commercial automated dishwashing system. Right now it's a you know a dishwashing several sinks and it's a manual process.
009Um you know that kitchen is pretty space limited. So we are limited in the uh number of food service staff members that we can actually have working in there. So she felt that by doing the commercial dishwasher that would free up the staff members that we can fit in there to uh do other tasks because we are serving quite a few more meals now that we have the universal free breakfast and lunch. Um so you know at first when she said a dishwasher I said oh that's not going to be all that expensive. Um but it's not a dishwasher that we have in our homes. It's a commercial dishwasher and tables and it also requires a hood. Um, so we received three bids for the for this these uh dishwasher and accessories. Uh, the low
010bid was merchandise, equipment, and supplies, but they did not include any install cost. So when I reached out to them to um confirm was this is this a accurate bid she said oh uh oh um that there should be a number there and she asked to withdraw her bid. Um so based on that we had two qualified bids and our recommendation would be to engage with staff and Smith uh for the total price of well before I get to that uh the remaining two bids um they both had language in their their bid package basically saying this is the price now but we cannot guarantee that that price does not increase based on potential error. or import taxes. So both of our remaining bits were kind of a you know if price goes up we
011will pass that along to the customer. So based on that my recommendation to the board would be to award the contract as Stafford Smith for the quarter price of $37,855. um but then also build in a owner's contingency of 14,500 which would allow for any potential price fluctuations related to tariffs slash import duties. Um so the total project cost would be 52,000 total potential project cost would be up to $52,355. Yes. And the number the $14,500 was an estimate. You know, if the if the price of the equipment increases by 50% based on tariffs, then that the equipment price would go from 29,000 up to um you know almost 50,000 or no so sorry uh 45,000. And and with the owner's contingency, this total project cost is still less than the third bid, the highest
012bid that we received. And just for clarification, this is coming out of the food service budget. Correct. This we have requirements spent down. Correct. This would count towards our excess cost requirement saying that you know we can only carry that nine months of um uh three months of your annual uh food service expenditures. So this would help us draw down that food service fund balance and it is allowable expense uh excess cost expense. We're not doing anybody's job are we? No disclosure. Nope. Um and again this is one that we have for action uh because they will be need to order it so that we can have it in place and installed in August for the beginning of school for the beginning of school. Any other wonders? All right. Moving on. We have the 2526
013handbook revision proposal. We have and we have it on for action meeting. Yeah. So, um last week we had the opportunity to review or you had the opportunity to review the handbooks. Once again, Matt brought up a couple questions in regard to uh some formatting of the high school handbook as well as the inclusion of some images um regarding technology and then also regarding the um dress code. I met with the high school team and just inquired about the why behind the images because to be honest as I looked at them there were I was a little bit confused as well. Um and what we what we're recommending for the board to do is um to approve the um handbooks with the images. So we look at those images. It just felt like it was
014a little bit clunky. Um the images for the technology were all Apple products and so there was some question what if I had a flip phone? What if I had So it just the language is clear. Um I don't from from our discussion I don't think more students will better understand nor will they better comply with the language if we had a victory. So our recommendation is to pull those out and I noted so big red X. All right, we will move forward then to public comment portion discuss to resent anyone of the board for no public comment has been opened and close for anyone's time to um present to the three minutes. We have no one. So we will move on to our action items for this evening. And first up action item, we
015have our close session item 242504 for student discipline. And I would entertain a motion for the suspension beginning May 6 through the remainder of this school year. discussion. I think evident there were certainly other issues that need to be addressed but for the purpose of close session our determination for this evening. I think that was also clear but I just would want to go on record there is further follow up with some some of the other things that were shared. Agreed. Thank you. I'll call the vote. Secretary Slider, yes. Trusty L, yes. Trusty Patton, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. Brings us to action item B, the Kent ISD bianual school board election. And I would entertain a motion for the resolution um with Matt and then Missy is the alternate presenting
016on June 3rd. support in discussion. Okay. Secretary Slider, yes. Trusty Lond, no. Trusty Patt, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. Uh, agenda item C, the Kent ISD 202526 budget. I would entertain a motion in support um as was presented. support. Any discussion? None. Secretary Slger, yes. Trusty L. No. Trusty Ken, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. Brings us to the beach asbesus abatement bid. I would entertain a motion for abatement and demolition services in the amount of 79,521 as was presented prior and discussed. Check my numbers approved. I will make motion as presented for $79,521 with services. discussion. Can I ask one more question? Is there any on to students that are currently in that building? So to our knowledge, no. Um asbestous isn't harmful as long as it's
017contained. Um we would have no reason to be concerned about asus there. um that than we would in any of our other buildings. Um you know, Red Hawk um they found when we had early childhood students here, they did run into some was it fryable asbestous, but they or they suspected maybe that there was some Yeah, it was caught. So, it wasn't airborne. uh but still because they found it they didn't have students in the building while they completed that work just to be aligned with but the reality guard in older buildings with spaces everywhere but as long as it's completed in the material the blue tiles whatever it's it's We had a good motion. We had a second. We discussed so yes. Trusty L. Yes. Trusty Patton. Yes. Bowser. Yes. President Reed. Yes. Motion
018carries. Next is our beach dishwasher bid and we've been requested to approve Staffer Smith in the amount of 37,855 with an owner um set aside of 14,500 for the total amount possibly we spent of 52,355. So any discussion? None. Secretary Sleer, yes. Trusty Lond, yes. Trusty Patton, yes. Trusty Bowser, yes. President Reed, yes. Motion carries. Last action item for this evening is the 2526 handbook revision proposals. We've seen multiple times and they're up for action now. And I would entertain a motion for as presented. I move support. Any discussion? Call for the vote. Secretary Serger, yes. Trusty L. Yes. Trusty Pton. Yes. Trusty Bowser. Yes. President Reed, yes. And the motion carries. And that brings us to the end of our meeting. And we have graduation Thursday night. And we're going to move these front
019rooms here at 6 o'ish. Now we all walk together. And our next meeting is in June 9th and June 29th. So with that at 6:56 we'll stand. Thank you everyone.