001board. That's a sign. Cancel meeting attempt fate. Move five minutes ahead of 28 minutes ago. We only need 28 time like to call the board of education uh meeting to order at 5:32 p.m. on September 8th, Monday. Uh roll call >> here. Becker >> present. >> Here >> comes. >> Okay. Next is approval of the agenda. >> I make a motion to approve the agenda as written. Support. >> Motion by Heidi and support by Monica to approve the agenda as written. Any discussion? >> Okay. Roll call, please. Yes. >> Yes. Uh, next is public public comment. So, I just need to say this is a meeting of the board of education in public for the purpose of conducting school district business and is not to be considered a community public meeting. The board has provided
002two opportunities during the meeting for the public to address the board respectfully. Personal attacks unrelated to a person's job that disrupts the meeting will be stopped. Uh rules are posted on the wall if you have questions and you have 5 minutes to state your name and address and uh speak. So I have done McInness first. Don McInness 1337 East Granite. >> I'm here to bring up a few things once again. Um, you know, every meeting I keep watching, I keep watching you guys keep saying that. Um, what is this going to say for my staff members? What is this going to say if I do this for my staff members? What does that show? Um, I got a couple things on that comment that I wanted to make sure I bring up. It would bring
003accountability to your staff members. It would bring admitting that you're wrong and willing to fix the issue. It would be proving that you're not sweeping everything under the rugs constantly. And what about all the other staff, the third party staffs, the edgy staff employees that you guys have? Me, what does what does that show for you guys? How does that not matter? So, I wanted to bring that all up to you guys' attention. I've been thinking about it every week. I keep saying, you know, I believe they did their job. I believe they did this. Well, I don't believe that. I believe they don't didn't do their job. They admitted that they did wrong. They admitted that they did policies. You said that they followed policies, but yet you guys turned around and said that
004you guys don't follow policies and procedures and made 25 new ones. Something has to change here. Something has to be done here. It needs to start from the top. You guys have to work your way down. You guys have to have to start working together and doing what's best for the kids. Putting the best candidates in place for the kids. I have had students, I have had parents, I have had referees, I have had so many people come up here and speak. And I can have the room full every week if I asked. Every week I can. That's all I had to do is call him up, say, "Be here." If that's what you guys want me to do, I will. It's not just a few of my friends. I again, something has to change.
005You know, I don't want to spend every Monday coming up here to speak about the same issues that keeps getting prolonged and prolonged and prolonged and everything keep getting hidden under the rug. And it's not just one issue. It's the same issues over and over. And if it's happening here in this spot, it's happening somewhere else. People are scared to come up here and speak because of the retaliation. And I know some of you guys board members are scared to speak up sometimes because of the retaliation. It happens. It's a real thing. We have to start making choices together to make the community grow. You guys have lost over 20 kids for this issue just for the wrestling issue in the community. 20 kids. I will give the names if you guys ask afterwards. That's
006how many people have left for these issues, for these choices, for these mistakes of leaving post up or not calling or not answering or whatever it is. I don't know what time I have left, but because there's no clock. >> Thank you. Something has to change. You guys want Hazel Park to grow, make it grow. It takes a community to do it. It takes people in the right places that know what they're doing. There's requirements on applications. We should follow those requirements. It's kind of crucial to getting somebody in there in that right place. If I'm looking for a carpenter, I'm not going to hire a shoe salesman. So, thank you. Kayla Kayn McInness 1337 East Granite. After the last board meeting, we received a phone call from a student that let us know that
007another parent who was not this child's parent asked to use their phone and to call her daughter because her phone was dead. When the student received their phone back, they noticed that text messages between Coach McInness and him were pulled up, meaning the parent was snooping through his phone without his permission. Who knows if she sent anything off of his phone to herself? That is absolutely terrifying. A grown adult going through a child's phone and it's not her child. Disgusting. As soon as we found out that that had taken place, we told the student to let their parent know immediately. We let the school lawyer and superintendent know immediately after that phone call, and a board member just happened to be standing there as well. The parent of that student called us the next day
008to let us know that a staff member reached out to him and tried to blame the incident on Coach McInness, saying he shouldn't be driving students or texting students, but did not let the parent know that that adult had committed a crime against his child. The parent was fully aware of Coach McInness driving his kids and thanked him for helping him out. I would like the student to know that his dad can go file a police report at any time. Whoever made that call to the parent ought to be ashamed of yourself for trying to turn this around on my husband. You're a disgusting human being. Bored. You need new leadership. The leadership you have now is severely narcissistic and maliciously manipulative and is taking your schools down a very deeply disturbing path. It's time
009to clean house and start fresh. Save this school district before it's too late. Give the children of Hazel Park a leader they can look up to. They already have enough two-faced parent volunteers around them as it is. Give them someone who really cares about them and not just someone seeking the spotlight because they need the constant recognition. Have a fabulous fabulous night. Thank you. Lloyd. >> Hi. Um, me and Lloyd, Hazel Park 48030. I just wanted to start off by kind of summarizing where we're at on a few fronts. Um, I've asked for a a district leadership team. Um, I would like in writing, please, if you could respond, Miss Wilcox. We've had a email thread that's been going on since June in regards to my willingness to serve on uh any committee that allows
010taxpayer participation. I'm unclear if you have one because there's been no definitive response. And if there is one, who is the participants that are the district leaders? and do you have agendas, minutes, potential foyable items I could receive? Uh I just want to build the transparency. When I was uh here, I I kind of know the needs. I I know where what our baseline is. And over the years, we've we've kind of we've lost a great opportunity to have some money expuned from our debt because we chose to have no oversight through Oakland schools. That was a participatory action because we didn't want HR here cleaning up the messes that seemingly one individual keeps erroring and making a lot of hiring mistakes, not following procedures. The only one I know that actually is a repeat
011offender from another state to come here with the similar stuff. I mean, so like we know that we know we know that there you we want to create this culture where you you know people are don't want to disappoint us. Well, what's this say when we got a community here? We got a coach. He's he's wants to return. He's he teaches successfully, recognized by the MAC uh you know by the coach of the year status. And you created a scenario where you can't have him come back after you admitted a mistake. Why? Every one of us makes mistakes. No one thinks that you guys are going to get it all right. But when when errors are brought to your attention, you know, it's it's okay to just kind of acquies and agree. And then in
012the future, what I don't see happening is you're not avoiding these situations each year because it's like group think is boiled down to one person thing. So if a a lawyer, you know, a participant in the taxpayer, we want to come talk. Well, we don't know how to help you because you don't formally interact with the community and us as a community aren't receiving the values out of our tax dollars. Of course, no one's going to want you guys to have um 55% out of state or out of county kids. We lose like four to five grand on every kid and then our tax base ends up paying for it. And then I'm thinking, well, what's the solution? Because I was the employee that got laid off in 2010 and if we would have stayed
013with Oakland schools, had some oversight, we would have been like Pontiac. We would have been in a good spot. $53 million. That's you can't even compare that to our situation. So, we know that we keep repeating bad decisions and it's because we need a leader that will actually give you valid like the the weather forecast and it be accurate. You can't, how can you keep not submitting your records over to Meno or applying and you're one of five districts that get commercial loans out of 495 that don't? You think we don't know what's going on? You're going to do it again. You're you you kept off the deficit elimination plan from uh MDE list. they didn't want it and now you're into their 24 month where you you figured out a way to not submit
014the accurate numbers over there. That's that's asinine absolutely crazy that you cannot do that and actually survive as a community. And so what I would like is some monitoring and some participation from the community. I want to have an opportunity where we can come and talk to you and you can give us feedback on where you think this deficit elimination plan is cuz I can guarantee when you compare it to the Madison district's 5-year recovery plan, this area is going to be like no money. No one wants to do that. If you're a candidate, if you're a bankruptcy candidate, you should do it and restructure correctly. >> That's right. >> Okay. That's that's my that's all. All right. Thanks for >> that's all I have, but I would like some answers um in regarding to
015my questions. Thank you. >> Thank you. >> Okay. So, moving on to new business, we have board goals and what I did, I found from the before from uh examples that we use. So, I kind of did the same thing. A lot of these run together. So, I thought out of continuity, I picked titles. Um before we had academic, finance, community engagement, board responsibilities, leadership, it it all always goes along the same lines, I think. Um so if that's all right with you guys, um I thought we could go through each one and put them under one of those categories. And an example like um I think it was Monica that mentioned a retreat. So if we put that under governance a retreat and then we could add things to discuss at the retreat that
016is a these are I look at these as strategies. So I'm looking at governance as a title relationship academic finance and community engagement. So, um, if somebody, you know, somebody wants to comment, somebody wants to start, uh, if you're in agreement, um, >> how many board goals are we required to have, President Hen? >> U, there isn't a requirement. >> There isn't. >> No, we've had four in the past. >> Okay. So, is that the target for this time? >> That's what I listed was for governance, relationship, academic, finance, and community engagement. >> Okay. Thank you. Um, I just I went to a training I don't know how recently, but I brought this because it it had to do with district goals, but it's still goals. And they said smart goals, be specific, be measurable,
017be attainable, be relevant, and be time based. So, some of these, including mine, I don't think fit those goals, but maybe we can make them fit that or that acronym. >> Like, if you want to start, what what do you think? I think they're all smart goals, but >> right, but but they have to be measurable like and what is the measurement to say? Um, so my one of mine was develop an onboarding packet to help new board members. Well, that's measurable. We do it or we don't. Um, time based I would say before the next election because that way we would have it for new board members at the next election. That was Um, I think that would go under the governor's title or the >> with the new pack. I did receive a
018packet for November core member. >> We've had one for some time. >> Me and Nate received one >> for what? I can't >> board members. >> What was in it? >> We have one already developed. >> It had um like what was given to us, the yearly board agenda calendar. It had um the board policies. Um, I can't remember what all >> negotiation has my contract. It had sections for each one. We've had one for years. >> I think it I thought we got a binder, but >> that's more of a superintendent or administrator's responsibility than a board responsibility, but I agree with your measurable. You did that before by saying we're going to have three events. Smart goals are really for more of us on this end and for us, >> but you would
019say I'm going to we're going to have three outings. If you remember, you did that with Lori. We're going to have um seven uh six of the seven will attend four or more events in the schools. Um things like that would be I think measurable for a board, >> right? And my second one was enhance transparency with the community by increasing public engagement opportunities and improving board communication channels. Um but then I think okay so how would I do that? That's not very specific. I'd have to get more specific on how I'd want to accomplish that and how would I measure it by having three opportunities for the for the community, four opportunities, two opportunities if so I'm trying to make my goals be smarter. That's all. >> So, I wrote with Darren's one, too,
020where he said create a student advisory committee. I thought maybe um we could take our student reps that come up and have them be the committee and they could have time to actually come sit and talk to us. Like, I know they give us updates, but there might be things they actually want to like sit down with us and talk to us about. >> I was thinking that, too, because we do um we did get an email last year um from a student at the high school. they had some concerns and that would be a nice way to make them feel like we're listening to them and um try to fix or react what needs to be fixed in their eyes whether it can be fixed or I mean >> um >> so I might
021make a suggestion that um it is my intention to bring the superintendent advisory group back together and then you could pick a number of times you would like to meet with that group because they would have applied and and being interested in coming. >> Those are students. >> Those would be students at the high school. >> Are they all high school? >> They would be high school. Yeah. >> Okay. >> I like that. But we should be accessible to all students, not just the people that are selected to be on the committee. It should be all students. So, making us available like I know they do like a Bible club and different clubs at lunch. Maybe if we do a club once a month and we bring in pizza for them, say, "Hey, come talk
022to us about your ideas." >> That's that is what the superintendent advisory is. So, >> well, and I don't think one negates the other. They're having I mean, the the students that come and present here, if we use them as the example, they're sort of just a one-way point of contact. I mean, they're coming from the school and they're updating us. If those students were interested in being a two-way point of contact, that provides one singular smoother information channel, but it doesn't necessarily mean that a student that has individual or unique concerns that wants to reach out can't do that, >> right? We're not limiting like it they they wouldn't become like a chain of command. I think they would just become a way to funnel information in two directions, but that doesn't that doesn't
023eliminate anybody else from reaching out, having two-way communication, two-way anything. It just streamlines it for those that are more interested in having it that way. I I kind of like the idea what Monica was saying about getting all the groups together maybe every other month so we have a a small group of us two or three whatever the limitation is that we don't have to you know make notice meeting >> I think it's three >> so three of us could be on that committee and every other month meet with um certain people the students like you said from other schools or the you know president's club or whatever the student council committee. It's not including the whole board. I think the board goals are for everybody on the board, >> not just a committee. I
024I do like that, Darren, and I respect your way of thinking, but >> I think the board goals are for everybody on the board, just not three individuals. May I make a suggestion that to me seems like a board governance goal, and that would be the student advisors weren't necessarily meant to just come up and speak. If you really look at what a suggestion that would be appropriate board governance might be to develop um members, you know, you would have student members of the board and they would sit up here and then they share in your some of your decision-making. So, if you were thinking about buying a 100 computers, you might ask them what they think as a member of the board. I'm sure Bev, you've seen that in many districts when you're watching
025the board meetings. >> Didn't we have that briefly? They never they never came to sit at the table. And what we did do was have >> uh me do the superintendent's advisory and then those children came with things that they were trying to get past and to change with you. But we didn't ever have them sit at the table and be a part of it. But that really is what those individuals are meant to be is to sit and be a part of the decision-m. And there might be some training for kids. There might be training for the board to do that. But that's not something for maybe you to do. That's just something that we should do. So, okay. So, Darren had student voice at the table creating the advisory committee to provide. So,
026we and Heidi said she didn't want a committee. She wanted it to be open. So, what would be a governance goal that would have us be more open to the kids? available to the kids. >> Well, I think Heidi doesn't want it to be a board committee. It could still be a student committee >> like the the students would be the community members in Yeah. But it would be difficult to make that as a goal because it would sort of put the onus on them. >> Not things that that respectfully that you are doing. >> No, I I understand. So, I was just trying to figure out how do we do this to to meet with them more often or be available to them more often. That would be a a goal for us to
027be available for them. I think that was what Heidi was trying to get too. So, couldn't two board members go to an NHS meeting, something like that, that we attend different meetings at the school. So we could do like um have all board members complete level one status with MASB by X amount of days. So you know and you could go back with what you were saying to what we did before by trying to get each board member to attend so many events across the district. I you know NHS is really a time when the kids are working with their advisor and so maybe um it might be attending so many plays or it might be attending uh meet the teacher night. It might be being available at conferences but each of you each board
028member is dedicated to attend three events this year at various schools. And then we we give you that list on a regular basis of what's happening. You let us know so we don't make sure or we sign each one of everybody a school again. [Music] I also think we want to be careful. We've tossed out the high school several times as an example and to remember that we have >> right >> quite a few other schools >> well and we have administrators that do that level and so I think we want to remember to allow them to lead their schools and then have opportunities to go and see the kids. >> So it sounds to me like this is too complicated. Am I right? Maybe if one of each of us pick one of the
029goals. I don't see any. Did um Nate turn in any goals? I don't see Nate's goals on here. He was out of time. >> Oh, that's right. See, I I went through I thought it was very simple. Um I knew we couldn't accomplish all of them because under governance there's probably like 10. But I thought so much is accomplished at a retreat. Number one goal is retreat and just like a guideline governance is a and then there's one where we've been tough out and then there's the little a and you go down and and what fits under that's how this one is community engagement. It's the a board of education with support increased community engagement. Number one, the board will do two walk tour walks uh in the community. So you have the title, you
030have the reason, and then you have the the project that you're going to do. So I just went through I thought it was >> okay. So >> to me, I thought it was very simple and I guess it it's not as like I thought it didn't seem to be this hard before. So if Bev I like the I like the way that you're angling where we have some specific subheaders where we have a goal that would be um oh words um ensure adherence to governance practices is our goal. And then we have these strategies that are underneath that says um you know we monitor protocols on a quarterly basis and make sure that they're being followed to to be like the smart you know like there's a couple things underneath there. um academics, some of
031them that are relating to the district improvement plan and the strategic goals that we talked about at the last meeting and have some of those sort of like mirror the board goals in like strategies and bullet points underneath because that's sort of how I read your email and how the like this was a vision. Yes. where there was something more overarching and then like very specific we these are strategies that we can measure make sure it's happening that like meet that ensure adherence at the top >> right >> and I'm wondering only because a lot of this is in writing um we have given our I know that I I know that Nate's sick now um so I don't want to put this like very very quickly but I wonder if maybe we could try
032an ad hoc committee that sort of follows your idea of those four those four overarching goals, consolidates these as strategies, presents them in writing to be voted on at our next session if if we all agree that we'd like those four, the governance, academics, finance, community relations, and I forgot the other one. >> You know, it was funny. Was it leadership? >> Yes. Sorry, >> because I hadn't looked at this. I read those and I thought this all looks the same in governance and this fits under relationship. Celebrate success. That's relationship to build things. And I so without even looking at the past goals, I came up with those >> Yeah. >> same areas. >> May I suggest one more step um Lord if I may? um if you choose to go that direction and
033that is each of you have a copy of the goals we could give you another copy and have those made while we're talking about calendar and then if you do an ad hoc committee you can say I'd like you all to put the goal that you like the most for governance the goal you like for relationship the goal you like for academics go you like for community engagement and then those can come together and narrow it down so that everybody's voice is heard >> I I guess I'm kind of confused on the ad hoc committee because these board goals. The seven of us should come up together with our goals, not a not a committee. It's the seven of us together. >> Well, what I the only reason that I'm thinking that is because we
034have we've we've submitted this in writing. I mean, we gave our ideas to Bev. We have a lot of things here that are already overlapping. So, I mean, for example, um somebody says, uh staff, um encourage collaboration and address needs proactively. and then uh respect our staff, encourage them and support them because they are truly the ones who make our district better. Like there's I think a lot of this is repetit I mean respectfully repetitive where we're saying the same things we're just using different verbiage to describe it and we've already done the all seven of us input and I wonder if it would be more productive with our time to just have either a volunteer or a smaller group take these run through the ones that are um duplicates so to speak have them
035become those strategies and then you know read them together and agree with them. >> It's never been a difficult task. I've I've I've gone through it for >> I don't think it is a difficult task, but we just I mean in these minutes we just jumped from >> you know this is a smart goal and what is it to a totally different subject and I mean >> could you explain seriously could you explain how it was done before and >> I mean we just had everybody said you know we should probably be seen in the public more okay let's let's all commit to being at an event or some type of event six to once a month, go to something, go to a play, go to a baseball game, and it's we all do it
036anyways, but it's just let's just make it one of our goals and make it an effort to do so. One of the things, if I remember correctly, is we did some work up on boards together, right? So, we got the areas, we nailed it down, then everybody had their input, and then we nailed it, you know, we narrowed it down again. We did it with stickies and things like that. And that's how people do it often times in the business world. and what have you. I um >> how do I >> I think that's what um makes this difficult when you're looking at this versus trying to somebody get up here. >> So can we start just if so let's just do this if we start typing and say um ensure >> like one of
037our goals is I I think we all can agree that it's about building our relationships with each other. So maybe one of our goals should be doing a retreat together. Farmington had many retreats and they seem to work work very well with them. >> Okay. So if we say build relationships uh board retreat. >> So focusing on talk to me about the paper on the wall doing the sticky note thing. And to me you just go down this list without the sticky notes and say okay listening sessions with the community that's relationship. Let's put listening under relationships. Um celebrate success. That's that's relationship. Well, community listening goes under community engagement. Um, >> I have an idea. >> This is starting all over if we don't use >> I I have an idea. Could we write
038those four topics that you talked about on the top of this? Yeah. >> And do like A, B, C, D, and then let everyone go through the list and mark A for this, B for this, and C for that. >> No, let's just yell them out now and we'll we'll we'll do the headlines. We'll do it. That's what I thought in the first place is I thought that instead of a sticky note, you just say number a community listen. I believe it goes under here and this goes under here and this go. That's >> okay. So you April started typing it up for us. >> There's great ideas here. >> And she has under relationships. What are the two What are the ones you have under relationship so far? >> Forward retreat listening sessions with
039community celebrating successes. >> Okay. Are those all >> maybe go committing to going to three Oakland schools dinners together as a group? I think we did a couple of those last >> Got it. >> year and they seem to work out very well. >> Okay, what's the next? >> Okay, that isn't on the list. So, are we all going to add things that aren't on the list because this is going to grow larger, >> but complete board self-ealuations or be more present at school events. And I think there was also about completing level one school board governance class. Those are under the governance. >> Under governance. Yes. >> Governance. Okay. You got those three under governance. You >> had two under governance. What? Did I miss one? >> Self evaluation level one and what was
040what was the third one? >> Complete level one school board governance complete self evaluation with MASV. >> I think might we just go down the list and put them in what? From the top down. Yeah. >> So you don't miss. >> Okay. So community listening sessions that would be under I have it under build relationships. Perfect. >> What about a community engagement? >> I think it'd be community engagement. >> Okay. All right. You need to decide if your relationships are with you or with the people. I think community engagement's relationships with the people and relationships I think is the board. Do we want to put a number on it >> or just leave it vague and hold it? >> Hold it. >> Okay, got it. >> Student voice at the table. Where would we put
041that? >> I had it under relationship. >> Relationships. Okay. Um, celebrating success we had under relationships. >> Got that already. >> I have community relations and relationship. So those matter they kind of blend >> doesn't matter. >> You might find that those blend into one and become three goals instead of four. >> Um partnership with staff build regular board staff round tables to strengthen trust and encourage. So what do we want to call that? That would be relationships in my mind. >> I have relationship on my paper. >> Got it. Um family engagement. You know, I didn't put anything there because we have the community engagement um already doing that. So, the team exists >> and part of community schools is that will be reached into more of a district committee for all of them
042as we move forward here. >> Okay. Um the on board packets done enhance transparency by increasing public engagement opportunities. That would be kind of like going to different events. Where would that fall? >> So enhanced transparency. So that also could be what Heidi was saying about three visits or visiting the schools and then I had be more present at school events. So that's duplicate of what did you say? Three visits or three people. Three school. Which one did you put that under? >> She said one event a month >> was what they did before. >> I was just giving an example. It I don't remember the details on >> Okay. So, those are all >> So, so I'm going to call it school and extracurricular attendance. >> So, we can mesh those into one. >>
043Yep. That's good. >> All right. Um, establish clear performance expectations for the superintendent and oursel. Well, I didn't write it ourselves, but I'm thinking and ourselves and review progress on a quarterly basis. I know we're supposed to do that. >> Um, I don't know if we are doing it necessarily in my mind. >> Superintendent evaluation guys for me and you have a quarterly piece that you were just trained on that is on the calendar for tonight to look at. >> Oh, I I listed it academic finance. >> You put that under academic finance. >> Yeah. If you're going to look at the superintendent's performance expectations, isn't that have something to do with academics? No, >> that could be. >> What did you say? >> I guess would that be part of governance? That's part of
044our job. >> Governance. Um, and then we had complete the board self-evaluation. We put that under governance. >> Yep. >> Be more present in school events. We already did that. >> Learn responsibilities of the board. That would be governance. We could do that on a retreat maybe. Um um then we have ensure all members have input so it feels co-created. >> See I think that's governance. I think you learned that at the at the governance workshop. >> Okay. Governance. I that's >> support and model civility and respect and hold each other accountable with without personal attacks. >> I think a lot of these are going to fall under that retreat/governance. Yeah, >> governance. I have a >> focus more on district Oh, schedule board retreat. We already did that one. Focus more on district success
045as opposed to negative aspects of the governance. No, that's under success up here. We already have success. We've kind of covered that in a couple of I think that's one of those that's that's repetitive. Just Yeah, we sort of like came up with different verbiage to describe a need. >> Uphold civil discourse. Truly listen to all sides. That would be kind of repetitive, too. >> Yeah, I've got that. I think that's the governance retreat. >> Okay. Respect our staff. Show them we believe in them. We covered that. Um focus on effective governance. Revisit prior training. Again, same thing. uh clear communication protocols and a focus on information sharing. >> See, we could do protocols at the governance retreat or whatever. >> So that's governance too. Okay. Cheese. Uh promote datadriven decisions, review evidence, performance data,
046and district strategic goals to make high level decisions. Academics finance. Okay. >> In my opinion. >> Yeah. because that's where we get uh all board members achieve level one. You brought that somewhere already. >> Alternate lunch with board members and superintendent >> Relationships. Okay. >> I have >> I'm sorry. I typo. So I can you where are we? We're right here. Ultra >> that's a must follow. >> Um and have students nice one. have students work with senior citizens technology and board the board prepared dinner. I think that's kind of cool. >> Community engagement. >> We talked about that at the one of the trainings we were in that that a school did that and it was such a huge success. They invited senior citizens and and the board supplied breakfast and they had like
047NHS or student volunteers come in and help the seniors with their technology devices. >> I tell my mom was always for Christmas she always wanted someone to teach her how to use her phone. I taught her several times. >> So when I look at some of these, what I guess I would say to you is that there's a lot of things in here, way too many. And however, what I might think about is remember these go these goals are for the board for all of you to do. Some of these are events for other people to do. So we could do them as, hey, I let's try to implement this, but it wouldn't necessarily be a board goal. Like that one would be kind of administrative superintendence, and that's great. You would give dinner to
048them. I think that's wonderful. But this would be something that we could say, "Hey, uh, at the alternative school, cuz I think Kendall's talked about this before, we'd like you guys to try this and we'll get dinner." I don't know if that would be a goal. That would be a really nice activity for us to get up and going. >> Other districts did it as a board goal. >> Okay. >> It relies on the students. That's what I'm saying, Heidi. Right. >> Right. I understand that. >> That's what I'm saying. >> All right. So now that we've categorized everything, we can narrow it down and and pick a couple key names and most >> well governance is number one because it came out over and over and to be a more cohesive board, we need
049governance. And so the retreat would be a good start, right? >> So yeah, what is a retreat? Four or five hours generally on a Saturday. >> It depends on how you want to do it. I guess the piece that you want to come up with is what exactly do you want on that retreat? Retreat. >> I was going to ask her the list. Yeah. Like how many items are under that? So what we have under governance is self is complete self- evaluations complete level one um MASB learn responsibilities and roles of a board um have a retreat focused on trust and communication and revisit and rewrite protocols but I think that three of these responsibilities trust communication protocols can all just beed up into a retreat focused on governance I mean all of by definition
050all of those sort of fly under there and then it's just up to us to hold ourselves accountable and say like these are the things we're going to do at this retreat. So I think we can narrow all of those down into one. >> That's what I thought >> by saying retreat >> post a board retreat. >> Okay. >> So the board retreat isn't based on relationships. It's based on governance and protocols and training. However, you would build relationships by spending that time together. I think you start off with the >> when we're talking about trust, communications, and adherence to governance. That is I mean that's our retreat. That's that's what we focus on and relationship building and conflict resolution is sort of like embedded into that. We tried that once with Scott Morell. Um
051maybe we need more of a discourse as opposed to a lecture. You know, do we want to put it like a by? >> We do want >> February, by March, by when do we want to? >> Well, I think the sooner we address all those issues. It's an 8 hour retreat and it should be done on a Saturday. >> Eight hours. >> Yeah, that's a that's a lot there, Beth. What she's talking about. But perhaps maybe instead of that you think about two retreats, one in the fall, one in the spring. Um, and you pick the things that are most uh prevalent to you at this time. In the spring, your policies will be done and you can do protocols, change the protocols then and this fall you maybe do um, you know, some relationship
052building um that we could we could do together. So you could do both four and four cuz you're right that's an awful long retreat and no one's going to be good after 8 hours. >> Yeah, you lose attention. >> Yeah. >> So next week committee of the whole we can decide the the dates. I like I think the sooner the better for the fall. >> Okay. So I'm going to say by annual retreats and then we commit to >> there. Okay. and the the policies will be done hopefully the end of November. So then it'll be time for the protocols that we can jump in in February or something. Okay. So two retreats is one of our goals to focus on governance. We're getting there. We're getting there. Um what else is under governance? Do
053we need a second one or we just need one under each of those categories? So we also my recommendation one under each category >> and then reflect back later when you do the board evaluation to see if you hit all of these things that you wanted to do and if not then you put it on for the next time when you go to a retreat in the spring you say here's all the things we want to get ready for next year and have these ready by July of next year. >> So that would be our governance goal then is the by angle retreats. Is everybody happy with that? Okay. Um, academics, finance, we have I these are going to be tricky because these are sort of embedded into they're already required. Um, but establish clear
054performance expectations for the superintendent and datadriven decisions and strategic goals. >> So, that's already part of my evaluation that you guys will do in January. We've set some pieces for that as well as the expectations are already aligned in the um for the evaluation and then you have a strategic plan as well. So if that's your goal is to perfect to develop my goals, you are that's just part of what you're going to do no matter what. So if you wanted to pick another goal, you already have to do that as part of my eval. I just think that we don't always communicate effectively and I thought that would be a a good if we set because did we set your goals for this year? >> No, they had to be set uh early on
055and so my goals uh right now when I go through the calendar is discussing they would be for January January till December. >> Right. So we need if we could set those goals by January. >> Okay. So we'll say by January >> those used to come out of the evaluation. >> Yes. >> But she hasn't had one in a couple years. So I guess we could take the old one. We just did one in like June. Last June, >> a year ago, right? So it's been a little while. That's all. We'd have to pull that out and I'd have to pull that out, reread it. >> Okay. So I hope by January. >> I know. Were you part of it? You were not part of it. >> I was part of one. >> Okay. Feel
056like you came in when I wasn't, but okay. >> We spent a lot of time in this room. >> I don't think there's been a evaluation for at least two years. Well, there wasn't one last year. So, there was one a year ago in 2024, June of 2024. >> So, then we did that one. >> That's when we did >> cuz we came out in 2023. >> And based on um when we did the training, you're not scheduled to have one until November of 26 or was it 27? >> No, you um No, no, it's every other year. So, we passed the deadline already to set up an avail that would go from July until June, right? So it would be December of 26. This is 26. So it would be you would set my
057suggestion to you when we go over the board calendar is you set my goals in December to begin implementing in January. >> I I thought it was November. I thought there was a time that she can be whatever you guys choose it to be. But if it's quarterly, then it's January and every 3 months you have a update is what I have on here. But this is set for you guys to But again, what I'm saying is you may not want to waste a goal on that because you have to do it anyway. If that makes you feel good to do that, I you're going to have to do that no matter what to set goals. >> So what would be the other academic slant? What's the other one? >> Well, I just want to
058remind you can't perform academics right now. No, but I what would she had under that category? What did she have >> or did we have? >> The second one was data driven decisions and uh strategic goals. >> So, I don't know if we want to I know I was Oh, the calendar's over here. We had um equity presentations that are coming up. So, I don't know if we want to [Applause] if we want to identify something specific based on uh you know digging more into those presentations that we get um quarterly updates on them. Oh, Egg's like right away next year. Student system of support is coming up. Um >> and those are only suggestions, >> right? So, may I suggest that your academic finance goal can be centered around setting board policy around a
059fund balance and develop a plan for working towards that fund balance? That's an example of one that we did before. Um, you could uh spend time, you know, I mean, we're already going to do it anyway. We're going to bring ECRA and then we're going to bring um student systems of support to you so that you can understand the whole picture of going through there if you agree to the schedule. Um, but that's not something you can do. That's something we have to do. But you can set the policy for the fund balance. You can set the plan for moving forward. I would um say that your community engagement and relationship goals are probably things that you actually can do. This is something that's going to happen anyway. >> Yeah, that's what I was just
060thinking. >> Okay. So we want to plan to do we want something specific to increase it to the 5% knowing that that's >> um I think you have to wait for the audit to be done and what have you. You might just say to to work together to to develop a fund balance plan like we did last time we said by this date it's achievable by this date it's achievable but you're going to do that anyway in our policy review. >> So this will just hold us >> true. So I'm going to make it short and simple and just say develop a policy on fund balance. Perfect. >> Okay. Uh community engagement. >> What what our list under that? >> It's pretty short. Um we have listening sessions with community and student sharing sessions uh
061where the board provides the dinner. >> Then when we put on under go some more events under that. >> Um I have it up on relationship building, but we can knock it down to community engagement because that came up most often. >> Do we want it to be that? >> Yeah. Okay. So, increase attendance at school and extracurricular oops events. Okay. >> I think I mean school events is great too, but um community is everything. I know like when um in June when they do the flag raising for gay pride. I think that's another item that could be considered. I I think community as a whole, not just events at the school. >> Okay. So, what if I say school and community events? >> Yeah. >> Okay. Um, and then >> so do we want
062>> I thought you got up. I don't know why I just like in my peripheral I saw you got up and walk away. >> We're still sitting right over there. >> Okay. >> Um, or even the promise dinner. Maybe if we all commit to going to the promise dinner and sitting together and supporting the promise zone, that could be a goal. Might I suggest you think about putting that under relationships and that you pick >> uh some community events to go together like two community events and that could be Oakland schools or that could be conference together or that could be chromosome. >> So our build relationships has the longest list that we Oh, hold on. I'm going to knock one off because we just put it under. Um, okay. So, for build relationships, we
063have student voices at the table, celebrate successes of our staff, board roundts with staff, um, attendance at Oakland schools dinners, and lunch with board members and superintendent. And I've already started putting times where you guys can come to my office. I'm happy to put lunches in there. We want to be for lunches. No, I just think it's important to build a 101. You know, you hang out with a couple board members all the time and you don't there's no So, I just think and those those times I did see, but they're not cohesive to everybody's schedule. So, >> so is that what we want the build relationships goal to be rotating lunches >> or even a dinner together? It does not matter. You know, at one point in time you did a thing that said
064have three board events and then you decide what those three board events might be. I don't know if you want to pick a number. I'm happy to have lunch individually with you anytime. I think that's fair because then we can sort of encompass >> open schools, things like promise owner or community events and rotating. I mean, again, like we're talking about it. We know what it means, >> right? >> So, I think three different community events cuz even though we might all go to the open schools all the time, that would not be different, >> right? >> Everybody went together, >> right? But I'm saying if we all go to three events, I don't think that should count as our three three Oakland schools dinner. I don't think that should count as our three events.
065We should do it a different >> Okay. So, I'm going to say three unique. >> There you go. >> Individuals. >> Okay. >> Three individual events. Is that fair? >> Yes. Okay. >> All right. So, which one do we not? So, that's >> And you may want to just think about the holidays. In the past, uh we used to go out and then we started cooking and getting holiday in for you before a board member meeting. So maybe you want to do a holiday dinner together. And if we're going to do that, we we know in the past that we have to start scheduling that like in a couple weeks in order to get a time that works on everybody's calendar during >> I was going to say it has to be like December 1st.
066>> We did we did it one time before meeting. >> Yeah. >> Okay. Um so to narrow them down just so we all hear them at the same time. Uh we have build relationships, attend three individual relationship building events, governance, host by annual retreats, um academics, academic finance, develop a policy on fund balance, community engagement, increase attendance at school and community events. >> Sounds good to me. >> One for each. >> Yeah. >> Okay. So now to be more difficult, do we want to say how many events? Do we want to say everybody should attend one a month or or five or six? >> Everybody's busy. So I think six is fair >> and then come back and give a a at the comments at the end say I went to this because that way
067that we're doing it. I think we all do it anyways. You do. Yeah. >> That is so I mean >> Oh, what was that? We will data collect for you and then work with President Hinton to when we talk about where we are in our goals towards the end of the year. We'll we'll keep track of that. We meaning Jamie will keep track of that and we're right. >> I think we should >> I don't think we need to add that to Jamie's list. I think we're all pretty sufficient. >> Jamie's face. She doesn't think we need to add it to her either. >> No. But I I think that I would like to um like revisit this maybe in six months and say how how we are. How did how far are we along
068with our goals? >> I think we can have a discussion and >> well I mean we're about to set our calendar so six months from now we can put >> goal update on our calendar. >> That's just what I wanted. >> Okay. >> Good job. >> I'm going to email these. >> Thank you. April. >> So you're going to send us a list of that? >> Yeah. >> Is that something we need to vote on at our next meeting? If you want to be committed to it, then you should vote on them and approve them at the board meeting. We next month you can or next week you can take a look at them, make a determination if you want to tweak them. Those of you that might not want to say anything here can
069say something to President Hinton and then um have them ready for the meeting >> and that'll give Nate a moment to look at them too since he wasn't here. >> Well, yeah, cuz I we want Nate to be able to weigh in. >> I'm sure he's watching at home and we can talk about it. You know what? We can talk about it next week at the committee at the whole too. >> Okay, Jamie, I'm going to send this to you then, too. >> Thank you. >> You're welcome. >> Not so bad on my >> Wonderful. Thank you. Thank you again. Um board calendar then. So, I'm hoping to talk uh through this calendar again next week, but I wanted to get it in front of you. I put the workshop off to the right um
070and reooked at I went through our old board calendar and kind of redid it. Um I am confident that I probably missed some things. I was speaking with Dr. Dol this morning and I said I know that there were some things like Yep. We're going to put it on the calendar. So if I can kind of talk through some of this and then you can give things back so we can bring it to the committee the whole. So I think the first one is easy. that student loan resolution is due in July. And then in talking to Dr. Dolman, she feels like July is the right time to give the I Ready data for the spring. Just knowing the time that stuff comes through. This would not be MSTEP data. This would be the year-long
071report on growth from I Ready. >> Sorry, I have a quick question. July, are you talking July already happened? >> No, we're talking next July. So, what we're trying to develop is a ward calendar that would stay consistent and is a little more updated from what you guys have been doing. And then we have a cabinet one that's even more detailed. >> Okay. I just cuz I thought July just passed in August. >> It did. So, I retoled this to start in July since that's the beginning of the year instead of starting at January because I was struggling to see the progression of the year. Um uh then obviously August we would do the strategic plan and district improvement plan alternative waiverss which have not even come out from the state yet even though they're
072due in August. Your bold board goals unless you wanted to change those to July or to June. And then your bylaws and resolutions. Those were all the big ticket items in August. Then quarterly flow through budget updates and line item updates. So, this is the request to have like the promise zone and the coalition updates given to you on a quarterly basis along with the every other month of giving um the line item updates about where we are with the budget. So, if you have a better idea what I should call that, let me know. But, um I was kind of finagling that in because I know those were two things you asked for quarterly. And then um it was also asked to give uh the business office ISD plan an update quarterly. So we
073would give you a quarterly update on where we are with the items that Terry Lee suggested for us to do and any other items that we have in September. We always give you teacher tenure. We know that um you know that's uh teachers love to hear that. We'd love to let them know new staff introduction and then superintendent of check-in. You wouldn't have my AVL this year. it would be next year at that time that that is one of the final quarters of the check-in and then summer school update unless I messed that up. July, August, September. Nope, that's superintendent check. So, I put board goals here just because that's what you already have. Uh then the first amendment of the budget would be in October the audit and national principles month. And our suggestion
074is the ECRA presentation so that they can come in and explain to you the ECRA dashboards and what they do and the information behind it. And then in November, we would bring student system of support, safety, and data because to explain to you how we're bringing that in one fail swoop and circle that includes data, our EOPS, and all of that information as well. So in November, the course handbook, our goal is to have that course handbook updated so that in January our students are starting to enroll uh unlike the past a little bit later. And so then our count day update um the scing fund plan was on this time and then LEO update. The LEO update would be reduced to two a year. We have to do that as schools gives us a
075grant, but we don't have to do four times a year. Then in December, we would review the three-year plans, strategic plan update, and superintendent normally would be the final avail. So, um, and that's the sixth month mark. >> Okay. Reviewing the three-year plan. We're still getting that this >> in November. Okay. >> But in the future, it would be December because it really that three-year plan is supposed to be guiding our budget that she should be working on, which you'll see in a minute. So, then I just put a question mark of board training. I, you know, wasn't sure what you guys might want, but um I just hit for training as a question mark. Uh it goes on for December. The quarterly flowth through line items, the business office ISD plan. Um I thought
076we picked last time December for honoring our AP students because they were home from break. And then bids for the syncing fund that you did the syncing fund update the month before. So then we would bring bid RFP pieces to you. and the school of choice resolution is due in December. Then in January, uh superintendent evaluation goal setting and evaluation data where we would talk about what you were talking about earlier, what what are you guys looking for? What things you would want me to do? And that would be our special meeting in January or workshop. Um organizational meeting then all of these things. school board appreciation, the training for new board members, um approval of protocols, strategic plan update because it's quarterly, approve committee dates and special meetings, review the policy, our second budget
077amendment would be due then and the benchmark assessment in January. Then in February, I don't have a plan yet. Um we can talk about what works for you. Maybe that's one of your weekend gatherings instead of a thing. Review count day again. Oakland school's outstanding teacher of the year and the student system of support update. So we would go back to the information that we gave to you before and we would give you an update on how we're doing academically etc. and with behavior. Then in March, uh, count day update, certified staffing approval, renewal of renewal of the food service contract and will have to go to bid for food service this year. Um, support person of the year and your third budget amendment and the draft for next year's. Oh, uh, I think this
078Leo is wrong. Take that one off. Superintendent evaluation check-in. That's usually the written one for the first quarter. uh then our quarterly quarterly flow through the ISD update and then department handbooks would be to you in March. Then it's non-renewal of staff in April, renew administrative contracts, the museum contract, resolution for teacher appreciation, quarterly strategic plan update, school year calendars hopefully, but sometimes those are delayed from negotiations. Um superintendent evaluation update. I feel like I just did that. Uh, that's not that's in March, not April, right? January, February, March, April, May, June, July. I know I did it twice. So, one of those is wrong. We'll pull one of those off. Um, yearly department orders. So, you asked us to give orders on a yearly basis in technology and for our software like we did
079for curriculum. And so, our goal is to get that to you in April this year so that all those things can be ordered in June. >> Those are the yearly contracts. >> Yes. We're going to try to put that all together as we discussed. Sometimes it's difficult, right, just because you don't have all the quotes yet, but we can, you know, get it there to you. And then board evaluation shared in April with your May uh self-evaluation meeting uh for the special meeting. Um staff appreciation May retirey year retirey years of service. The resolution to approve or disapproved your self-evaluation shared. I'm going to take that off there, but we can leave it. The debt levy, ADK appreciation, hours and day waiver, and then the integrated pest management update. And then you see June is
080the bud budget presentations. Again, it'll be the final budget and the up and the uh draft budget for 2627 approval of all of your budgets, tax rate approvals, approval for the resolution for state aid if needed. Um MHSSA resolutions, review board self assessment that's needs to be taken off. Second attendance semester presentation comes off. Um superintendent self-ealuation at special meeting. I think that's off at the wrong date. I got to look at that again. board evaluation approval at the regular meeting um which that we did orderly quarterly flow through budget updates superintendent midyear um we're evaluating many times oh yeah that is what it is at 6 months there LEO update MHSSA resolution and business office ISD plan update so I have some cleaning up that I'll get to over the weekend but if you
081have some suggestions of where things need to be moved and I'm sure I'll talk with President Hinton tomorrow in our meeting with some ideas that she has and then I will also share um after next week um what the district office calendar is going to look like about the district committees and so then you can cross check and see if you want any of those moved for approval I hope at the September board meeting. >> I just have a and it doesn't matter to me. So we're doing a quarterly thing in September. That would be the end of >> that meeting would be the so that it would be October, November, December would be a quarterly. >> Yeah. >> Okay. Quarterly >> then, March and March is the quarterly update >> and April, May, June.
082So, it's ending in June, >> right? That's our that's our school year bud flow through. And you've asked for those quarterly finances. If I missed one, please let me know. But I'm trying >> No, I'm just trying to >> It's every three months as quarterly as every month. So I was thinking, okay, if you start with January and then you January, February, March for But I wasn't doing this, then you would do it in April because you need to finish it. But but it doesn't matter as long as it's every three months. That's a >> Yeah. July 1st. >> Okay. >> Um so I was confused on that one. >> Yes. Yes. >> And then I had a question about Okay. So in April we have board evaluation shared. >> Yes. That's when we send
083it the link and then you would have the May was when you would do it. >> Okay. I'm like, it seems out of order. Link sent. >> Yeah, I can change that to link. >> No, I shared >> I just link I didn't understand. I thought you meant share it. >> I see what you mean. >> Okay. >> Um >> cuz we share it the month before and then it comes in and we have to give them a certain amount of time. >> Okay. >> It's a lot. So, I'm sure there's things that I left off. Um, >> I have the old one and and not with me. >> Oh, yeah. I compared it to the old one, but there's other things you guys have asked for, and I just want to make sure that
084I didn't miss some of those reports you were asking for. >> I guess when I when I see the report, I'll say, "Wait a minute. This is this is perfect or this is I need more." >> I'll make those changes that I caught and send it back out to you this weekend. Works. We had anybody else? >> I don't have anything. >> All right. Uh, so we're moving on to a close session. So I need a motion to go into close session. >> I move the board of education recess into close session under item 8H to consider material exempt from discussion or disclosure by state and federal statute. Attorney client privilege support. Are we allowed to discuss what this topic is? or so we don't know what we're going in close session for client privilege.
085Yeah. >> Um okay. So I have a motion by Heidi and second by Monica to go into close session under 8H of the open meetings act. Any discussion? No. Roll call. >> Yes. I need a motion to call the meeting back to order. >> I make motion to call the meeting back to regular session. Support. >> Motion by Heidi and second by Monica to call the meeting back to order. Uh roll call, please. >> Yes. >> Fox. >> Yes. Robert. >> Yes. Um, a motion coming any >> I make a motion to follow the recommendation in Miller Johnson's opinion letter to keep Patrick Wright as wrestling coach for the 2526 school year. And I would also based on for transparency would like to make that opinion letter public for record. I think it's Can we
086do two separate motions for that? >> Sure. >> I just to make it clearer. I think it's easier >> only because it was attorney client privilege. >> I think it should be two separate two separate motions. That's all. >> Okay. I'd like to make the motion to make the opinion letter from Miller Johnson public record. >> Support. >> So you're changing the first to Well, >> she said to make it too. Okay. >> So I'm making So I'll support that one. >> Okay. So we have >> So is that the first vote to make the letter public? Motion by Heidi, second by Debbie. >> Any discussion? >> Uh, okay. Roll call. >> Yes. >> Fox, >> yes. >> Ratine, >> yes. >> Hinton, >> yes. Motion carries 6. >> Second motion. And I would like
087um to take the recommendation from Miller Johnson in their opinion letter to keep Patrick Wright as um the wrestling coach for the 2526 school year. Support. Okay. Motion by Heidi. >> And that's varsity varsity wrestling coach. Sorry. >> Any discussion? Roll call. >> Yes. Yes. >> Yes. >> Fox, >> Yes. Motion carries 6. Do we're on to public comment. Any public comment tonight? Oh, your time. >> Okay. Um board members, administration comments. I just want to say, um it's been great seeing all the kids' faces back. I know it's their first like actual full week of school, so things are still a little crazy, but um it's fun to have them all back again. >> The new year is exciting. >> I want to uh if if it's okay, I would like to just mention
088um the great work that our Hazel Park Police Department did last week. I know that that was emotional for our teachers, um, for students, uh, but most importantly for the, um, officers that followed, researched, captured, and had to see the horrific, um, situation in that home. Um, we are we have had five different issues come across in since June um, of trauma in our community. Um, and so I just want to thank everybody for the support that they've given and make sure that if something's happening in the home, utilize okay to say students and to also reach out to a teacher or somebody that can help you. >> So I do have something to backtrack. This was a workshop, so I need to make it clear. I just now said it was a board meeting.
089Uh, but it was a workshop. Um, another thing is to great work. I think that we did a good job tonight. We had good discussion. I didn't start out too smooth and a few of you really helped me out there. So, I appreciate it very much. So, good work everybody. So, have a good night. Everybody else. Okay. So, move. Good night.