Hazel Park School District - Board of Education Regular Meeting - June 16th, 2025

001I call the board of educ Hazel Park board of education meeting to order at 6:01 p.m. on June 16th, 2025 at the administration building. Um, roll call, please. Beaton here. Becker here. Fortress Fox here. Leon boys here. Rati here. Hinton here. We all stand for the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Sorry. Okay. I need a motion to um approve the agenda, please. I make a motion to approve the agenda as written. I support. I motion to accept the agenda. Monica second. Any discussion? No. Okay. Uh, roll call, please. Fortress, yes. Rati, yes. Beacon, yes. Becker, yes. Leon boys, yes. Fox, yes. Henson, yes. Uh, next we have

002a special order of business. Hazel Park Community Coalition presentation. Good afternoon everybody. How are you? Very good. Thank you. Nobody microphone here. Get this microphone right here. Take this one if you want to walk. Oh, no. You can take this one. Walk. Unfortunately, our parent or people at home won't be able to hear you. So that's why you need to have a mic. Thank you. I'm restless. I don't stay in one place. I represent the co community coalition. My name is Shauna Williams for those of you have who have not yet met me. Um over this short presentation, I just want to be able to go over a few things and those include our mission, our vision, and the role of HPCC both in the community and within the district. I want to also be

003able to provide some insight into our strategies um and how we do what we do including engaging our youth, our families, the different partners that we have to do this work. Also want to make sure that we uh at least review the importance of our community coalition based approach and that includes the sector collaboration and the the community sectors that make up our organization. And then last but not least, I hope this is the last time this is not the last time that I'm in front of you all. So I hope to be able to preview some additional topics that I can come back and present on at a later time. So the first is the mission and the vision and our mission is to really lead fac and facilitate datadriven community- based initiatives with

004the goal of making sure that we're empowering youth to live drug-free lifestyles. Specifically, we're focused on youth in fifth through 12th grade. And then our vision says that we want to be a part of the community that helps our youth thrive, make healthy choices, which include avoiding substances. Who are we? For those of you who are not familiar with our story, we came to be in the fall of 2016 when there was a call made about an overdose in the community. From that call, uh, Sander Levan was activated and connected with the Alliance of Coalitions for Healthy Communities. Um, and as a result, that partnership, um, was used to implement the Communities that Care framework um, to address community issues related to substance use and mental health. So, what do we do? We collect data.

005Um, thanks to our partnership with the district, we're able to give some direct insights into MiFi data and other survey data that helps us understand what the issues are and that helps inform our strategies um and how we attack those issues. Um, we also have tailored um and evidence prevent evidence-based prevention programs and they are designed to reduce substance use. So, in the past, there used to be scare tactics that were used to say like, you see this car that crashed on prom night, like don't drink and drive. Well, that's not necessarily a science-based approach to substance misuse. Uh we also have educational workshops and trainings, and those are tailored for youth, parents, and community members on mental wellness, substance misuse, and protective factors. Just a shameless plug, we actually have a parent university workshop

006coming up on June 26 at 5:30 at the high school and it's on mental health uh facilitated by Easter Seals. So, please come if you're available. And then last but not least, we um also focus on community engagement and that just includes all of the sectors that make up our community from the schools to the businesses to the nonprofit orgs to the youth serving orgs. And so why it matters, this is a glimpse of some of the data that we've been collecting. We have um a couple of things that we're focused on. One primarily is substance misuse. And what you'll see here is that um from in the 2324 school year, we have students reporting that they used um marijuana at the high school level at the rate of 9.2%. If you compare that to

007the county, which is at 8.6%, 6% you'll see that we're higher than our counterparts. The same for tobacco. So the high school students are reporting usage of 2.8% while Oakland County is at 0.8%. And then lastly, you also have this last row here which is vaping and the header is missing from there. So I apologize. So this data set is around vaping. And so 9% of our high school students are reporting vaping use compared to 8.5% of the county. So you'll see that underscores the need for some tactical and you know just overall outreach to make sure that we're empowering students to understand the impact of their choices. Our approach is based off of a framework and it's data driven as I said before it's community-based. It was developed by the center for substance abuse

008which is SEAP and that was done in collaboration with SAMA which stands for the substance abuse and mental health administration. Um the strategic prevention framework which is also referred to as a SPF is the idea that certain factors or variables um contribute to substance misuse. And that could be things like poverty, that could be things like mental health, so on and so forth that makes you more prone to have these undesirable behaviors that you kind of fall into. Um, and the SPF serves as a guide for communities and states to assess, build, develop, implement, and evaluate. And those are the phases in which we're working through as a coalition. So, what have we done this year? This is the first time that I've been in front of you, but we've been pretty busy. So, we've

009distributed over a thousand drug lock bags, and we've done that through the hometown huddle, through the resource fair, through different things at in the city. We were at lunch with Santa. We were at Memorial Today parade. And so we've been able to push out resources um to the community. We've established a drug deactivation station at the police department. So if you're looking for a safe way to break down your um overage of prescriptions uh pills, you can stop by the police department and pick up a free pouch. Um we've been have we've had some outreach conducted with students in partnership with the alliance. So we've done a focus group, got some pretty interesting insights from students who shared things like we see vapes on the ground and so we picked them up and used them

010like it took everything for me to not say. Um so those are the type of insights that we get from students. Um we've also facilitated Narcan training for graduating center uh seniors with the idea that these young people are going out into the world and we want to equip them with some life-saving skills. Um and then we've also um facilitated or delivered a nourished workshop, wellness workshop for ninth graders within the health uh department or within the health curriculum in the high school. What's ahead? Um so we are happy to be a part of the summer school program this year offering a few enrichment workshops. Um, and that includes the photo voice project, which is going to allow students to settle settle on a theme, go out into the community, capture photos aligned to that

011theme, and then tell a community story based on those two things. Um, we're also going to be holding a social norms workshop, which is going to present them with some Oakland County data to actually say like, you don't have to do what your friends are doing. You think everybody's smoking marijuana. Well, actually the data says that 70, and I'm making this number up, but like 74% of students are not smoking marijuana, so you don't have to do what everyone else is doing. It allows them to take that data and then create a campaign that will either produce uh posters or art that can be displayed around the district. Um, and then there's a hallways of hope workshop, which is kind of like an artsy mosaic type activity where you make a commitment and it's this

012beautiful piece that can be on display in hallways. And then lastly, and my most favorite is an improv workshop which will be facilitated by Co comedy. And the goal of that is just to kind of take some of those transferable skills like public speaking or resilience or self-confidence and say this is a fun space to kind of exercise those things, but you can apply that in life, you can apply that in school, so on and so forth. As I mentioned earlier, we also have the parent university workshop coming up on June 26th, and that's called Safe at Home. It's going to be at the high school and we're going to partner with a couple different organizations to make sure that family have some key items to stay safe over the summer. Um, and then I

013hope to come back to you all to take a deeper dive into the data. What you all just saw was a snapshot of it, but we have more that we can talk and discuss and really make sure that we're aligned on like what our issues are and what the next steps look like. And then I also like to talk a little bit more about what our planned services could look like for the upcoming school year. So, that is all that I have for you. I appreciate you all adding me to the agenda and taking the time out. Um, and if you want to get in contact with me, I'm located at the high school and I also have an email address that you can reach out to. Thank you. Anybody have any questions or comments?

014I Shannon, is your safe at home workshop at the high school or is it at the junior high? It's at the junior high. Yes. I just And I can make sure you get a flyer. make a con uh comment that um you know I've been here all the way through the coalition. Dr. Dolman has been that as well. Other people in the room were a part of that in the very beginning um and facilitated that and wow um the growth that has happened to kind of identify some of this is just fantastic. Thank you so much for being a part of Hazo Park schools and helping us get the grant. you know, if people are watching and wondering where that finance comes, we have a we have a a grant with the community uh with

015Oakland County, but then we also have uh a grant, sorry. Uh we also have a a federal grant um that we've received and earned which continues to help this grow. So kudos, you're a rock star. Thank you. Thank you for your support. Yes. Thank you very much. That was a great report and very informational and you know your job. Thank you. Very knowledgeable about it. Thank you. Ma, Madame President. Yes. Um, could I remind everyone on behalf of Brad to please talk into the microphone so that they can hear? Yes. Um, because if you could bring yours down too. I'm sorry. Your microphone. Yeah. You couldn't hear me? Yeah. It's hard to hear with unless you talk directly into it. Okay. Thank you so much. Thank you. I'm just want I want to hear your

016lovely voice when I go home tonight. We're up to public comment. So, I just have a statement that this is a business meeting of the board of education held in public, not a public community meeting. The board has provided two opportunities during the meeting for the public to address the board respectfully. Is anyone wishing to speak? I have no papers. No one. All right. We'll close public comment. Moving on to uh an approval for the consent agenda. I make a motion to approve the consent agenda as written. Support. Okay. Motion by Heidi, support by Debbie to accept the consent agenda as presented. Any discussion? Okay. Roll call, please. Portress, yes. Lemboy, yes. Beaten, yes. Becker, yes. Fox, yes. Ratine, yes. Hinton. Okay, moving on to Oh, yes. I didn't say yes, did I? Moving on

017to new business 2425. Final budget approval action item. I move the board of education accept Oh, I move the board of education approve the budget as presented. Support. A motion uh motion by Heidi, support by Monica to accept the 2425 final budget. Any discussion? No. Roll call, please. Yes. Pratique, yes. Beaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hinton, yes. the need a a motion to approve the 2526 budget. I move the board of education approve the 2526 budget as presented. Support a motion by Heidi, support by Monica to accept approve the uh budget. Discussion roll call. Fortress, yes. Rati, yes. Beaton, yes. Becker, yes. Leon boys, yes. Fox, yes. Hinton, yes. Uh, the next thing on the agenda is the uh administrative moves. I need a motion. I move the board of education

018approve the administration transitions for the 2526 school year as presented with a savings of at least 106,74753. Support. Okay. A move by Heidi and second by Monica to approve the administrative moves. Can one of you read what they are? Yes. The current high school principal will transition into the high school principal position. The current junior high principal will move into the role of the high school assistant principal. The current K through 12 supervisor will assume the role as junior high principal. and the current K through2 supervisor position will be eliminated for teaching and learning. Okay, thank you. Any discussion? I would like to if I could just uh simple so that the community is aware of that if they didn't see last week. Um we are currently faced with making reductions as far away from

019students as we possibly can. And so in order to do that when um when I returned and Mrs. Mckenry uh was retiring. We took that opportunity to one to remove the position at the district office for supervision of K12. Not that we don't need it, but that we've got to find ways to reduce spending. Uh therefore, um number one, we've picked a great choice who's here tonight to become our new high school principal, Mr. Deus, and his family is here as well, and a long time coming, and we're really excited for him to step in that role. And Mrs. Kaminsky who is uh fortunately downtown this evening or would have been here uh as her son receives Mr. Hockey for the state of Michigan at a red carpet black tie event this evening. So she

020is off that will be a great addition as well especially with all the teacher work that that she has done and we are super excited that Miss Beach will go to the high school to support the instructional program and a great team member as well. So we hope that um this will be helpful as we continue to move forward in the district in a positive manner uh with a reduction in cost uh for our for our district. Thank you for those details. Um roll call. Fortress. Yes. Rati. Yes. Beaton. Yes. Becker. Yes. Leon boys. I'm not sure of some of these um partnerships, but I'm going to say yes and see how it goes. Fox, yes. Yes. Uh next a motion for athletic director. Sorry. Motion for athletic director. I move that the board of

021education approve the athletic department transition for the 2526 school year as presented with a cost savings of $94,165. Support may go ahead and chat. Okay. Motion by Heidi for the athletic director and support by April. But isn't this athletic department? Uh the athletic department transitions is what the motion is on our sheet. So yes, director. Okay. Is there any discussion? Yes. I'd love to share again um as we as a team looked for ways to um have a savings to the district. Uh we will be combining the director of communications with the athletic director um with an increased salary for performance of both positions. Um and then the current athletic director will be moving to the role of district council. Our promise known zone navigator will be promise zone navigatoric department support. And I outlined

022for all of you the movement of that that salary since last June was 49875. What the difference was is how it was funded. It went from an Oakland County grant where we only funded um where we paid 29,000 to the Bomber grant which pays 45,000 of that salary. So the salary has been the same. And so for the 2526 school year, um an increase of additional 5,000 because they will take care of all junior high athletics, the um the promise zone navigator, the all the junior high after activities and during the day and will support this summer and next year to the events because clearly one person can't get there and do all the communications. Then we would increase our district intern who's been with us for several years um to support the director of

023communication athletics to uh communications assistant um and give them $19 an hour up to only 30 hours. This we believe this combination will be extremely successful. We're already having conversations about how to work together and I I believe that is also a $100,000 savings to the school district as well. I have a a question. The 45,000 is Balmer for 2526. Is that just for one year? No, it is for um three years. So, yes. Thank you. So, two more because we did one last year and then from this year, one year and then hopefully we'll get it again. We will see. I've already reached out to Bomber to get a meeting with them about some other things and I'm hoping that we can continue to have a great partnership with them to support community schools

024as well as our district and other activities. So, this person is the athletic department support person, not assistant. It'll be called support person. Uh, it actually should be assistant athletic directors. What was on my pieces? I mean, you know, whatever you want to call it is is fine by us. The job description was promis navigator/ass assistant athletic director. I don't know why I missed this change and I apologize for that. Um because they really are they're running all of the athletics for the junior high scheduling being there supervising those and then helping check as necessary. um which is a lot because uh we ask that when anything's going on that one of our athletic people are present when we're in the district to help not only make sure it's run well but make sure that

025the officials are welcomed in it's set up kids that need items are needed items. It was there was a question on does this need security? No, we still have to have security at events. Okay. So, you're going to be calling him the person athletic uh assistant. Yes. For the district. Yes. Okay. I have issues with the fact that, you know, Mr. Patterson is doing this job and he was he moved into this job to transition also to be the Leo council and the athletic director. And I'm not going to say struggled, but there's been a lot of drama in the athletic department. And I'm just wondering why this transition is any different than the other transition that we did. I just I feel like we're we're doing apples to apples when we really need a

026strong person in the athletic department to really lead that. Mhm. Well, I um I first would say to you that we eliminated the district council when um our athletic director left and did not function as district council, but functioned for support of FOYA, which I've always done in the past myself and would take Foyer back on necessary, but um that was always told it was an interim position. Um and we believe that we have a strong person in Chuck. I believe the coaches are already looking at following him. He's done the position before. It was very positive. And so that is our recommendation. Uh it reduces the cost significantly. And it was shared before I left with everyone that the position would be posted and not be paid at the $120,000 rate that it was

027before. But if you go back to the PowerPoint presentations, we reduced several positions because we knew financially we had to make shifts. And that is why Mr. Patterson was moved to that position. Anybody else? Hey, roll call. Fortress, no. Beaten, yes. Becker, yes. The Brown boys, no. Fox, yes. Richie, I abstain for family conflict. Hon, no. I guess I would ask then to the board what you expect us to do with the athletics because everybody's waiting. So it failed. Motion failed. Correct. Um we'll have to discuss. That is I have to tell you that is the recommendation of the administrative team as a way to save $100,000. That is my concern of why we don't want to save money. It's not a matter of not saving money to me. It's about if Why switch him

028into the position when we already have another admin doing the position now with Mr. Patterson? We would we I just don't it just I would rather see a fresh face come in and revamp that whole we believe we believe we have that team there and I have to say it would not be the recommendation to that's not the administration's recommendation and the positions are there and so normally we support the administrative team when they make recommendations of staffing changes especially at the savings of 100 grand. That was said at our one meeting too as well with that gentleman that if we don't support our admin's recommendations then we look silly. And it was also said out loud by our board president that we would be dumb if we didn't. We we now will be at

029the point of not having an athletic department put together for another month which will be devastating to our coaches. And I I get what you're saying about a new face but we tried that route. It didn't no one would accept a job. So, you know, right now with our budget, any way we can save money seems like we also had the assistant when we had um the junior Vikings and we don't have that anymore. So, I mean there's a lot of things that I just I wish we would have had this conversation at committee of the whole but um which is why we have the committee of the whole. However, I need to let you know this reduces a full-time position which expends what we need to expend with the understanding that we would review

030this in February. Um, Mr. Penis has done it before and we have a plan, a solid plan in place with a savings of 100 grand to the school district at a time when we are 300 grand in deficit. We will continue to make those recommendations of those positions because that is the only way you're going to walk yourself out of deficit. Okay, I just have a quick question, follow question. Where does it say that we revisit this in February? On the very bottom. Yes, that we would re visit this in February. That would give us time to either one, continue with this because we need to save money or two, go out for peace. You have to give that department a leadership group to go forward. Um, this will cause a lot of chaos right

031now for that department of people that are looking to for this for support and what are you saying Mr. Patterson's not a in that leadership role currently and can't remain there? I think it's inappropriate to talk about a specific person, but no, that person was known that we would not spend 120 grand on that position and that if they wanted to apply, they could apply at the 60 to 85,000 versus spending 120,000. And us as a board moved him already to what he was prior, even though we eliminated that. When did we move him? That's part of this this motion is it not? I believe that we heard from individuals that this board would like him in that uh attorney position. We will bring additional cuts to the board next month. But what when you

032were talking about renewing, you renewed him as district council, not athletic director. You renewed his contract while I was gone. So, I'm going to resend my vote because I did not see would revisit in February of 26. I did not read that very last line because there's 250 pages of stuff we had to read. Yes. Um, and I want somebody that has experience because we keep getting people that I know he's been a sports writer. I think he's a great person. It's not a personal thing. It's we have we continue to have people and the policy says we have to have people that are qualified. So that was my that was my thing. But if we're going to look at it in February 26, I will resend my vote. Would you like a new motion

033since we already clarified that it failed? Okay. A motion to resend my vote to uh pass the athletic director. Oh, no, no, no. I mean, do you want me to remake the motion in its entire Oh, you? Yeah. just to I mean if we just want to revote our attorney shaking his head yes well I would have to do it because I made the original motion would be made by anybody so we can start over I would bring you a separate motion rather than a brand new motion before we do that can Chuck will you come and tell us your experience please I think right now we don't have anything to discuss so I think we should reot it for discuss okay we got to wait then hold Please. Okay. I I move the board

034of education approve the athletic department transitions for the 2012526 school year as presented with the savings of at least $94,165. Okay. Motion. You'd second. Darren. Darren. Thank you. Don't want us to discuss without Oh, you're right. May I have a Madam President, may I make a statement? Can I say something first? Yes, please. I just I my experience and is that Chuck will do a wonderful job. He is he he is one of these guys that I can go up to him and you know how you first meet somebody you just know he his heart's into it just like our dear friend Mr. Chad, uh, that was a longtime teacher. And when you watch him at the events or at graduation, those kids are giving him high fives and slapping his hands and jumping up.

035I mean, he's going to have all kinds of respect. And, uh, that's what I'm looking for. And, Madame President, you're right. Uh, we need to have somebody that knows these kids. You're exactly right, Beth Hen. Um because we need to have that back in our in our city, not outsiders who don't know Hazel Park and our kids. And I think that uh and it's nothing against Mr. Patterson because I love Mr. Patterson, too. He's a good guy. Um but he's going to go on to other things and uh hopefully more fun things for him. But uh Chuck is right up in there and uh with highest regards and highest respect for him and that's all I can say. My only comment would be is that I would find it inappropriate to ask somebody to come

036up and give their experience. We'd be happy to send a resume to it might be more appropriate. You can choose as a board. I'm just suggesting that's that's not something that normally takes place. Okay. I do. I just wonder. So I'll you can just send the resume is wonderfully. Yes. If the board would like it, we will send it soon. Maybe tomorrow. Okay. So we have a motion on the floor to Yes. Uh motion by April and second by Darren to uh approve the hiring of the athletic director. Anything else? Roll call, please. Beaten, yes. Fox, yes. Becker, yes. Fortress, no. Leon boys, yes. Rati, abstain for family conflict. Henson, yes. Motion passes 5 to one. Um, next is attorney reimbursement. No. Next is super superintendent contract reimbursement. I move the board of education approve

037one3 payment per year of the superintendent superintendent for approved vacation hours and $3,000 for merit performance-based pay not to exceed $10,000. Support Okay. Motion by Heidi, support by Monica for the superintendent contract reimbursement pay. Any discussion? May I briefly in the um President Hen? Yes. May I go ahead? Sorry. No, no, no, that's okay. I just wanted to ask permission. Um, I just wanted to state that in the past, this is part of my contract and the board president would just confirm to the business office and I felt that it's best, especially in this time that we bring every single piece forward so that we can make sure that it's crystal clear and that it's um done and uh President Hitton agreed that she felt that it was best approved by the board and so

038thus that's why we brought this through. So any discussion and this is for the 2425. Yes. Okay. Okay. Roll call, please. Fortress, yes. Yes. Beaton. Yes. Becker, yes. Leon boys, yes. Fox, yes. Hinton, yes. Next, we have the attorney reimbursement. We need a motion. I move the board of education approve the administration legal representation reimbursement not to exceed $5,000 as presented. Support a motion by Heidi, support by Monica for the attorney reimbursement to Dr. Krooppy. Madame President, may I say something? Yep. Um, I just I wasn't here as a board member a year ago and I will be just to let everybody know I will be abstaining from that motion. I've already uh have checked with our attorney to make sure that was a correct response. Um, and that is a correct response. Um, I

039don't feel comfortable in voting for something that I wasn't in close session with and I wasn't here to uh do the original vote. So, if you hear me abstain, that's why. Well, thank you for that comment. Anybody else? I think along the lines of Mr. Fox's statement, as someone who also was not here, um maybe this will come out in discussion and if somebody is able to answer the question, that's perfectly fine. But we have recorded and approved minutes that already authorize this attorney reimbursement. So, I'm not sure why we're here to vote to confirm a vote. I would have to agree with that, actually. So, my comment is that the minutes show um $5,000. It does not say for who or for what reason. We as a board though, who was in close session

040know exactly what it was for and for who. this. I mean, we can't come out of close session and say for who? So, yes, you can. We didn't. President Hint, may I speak? Yes. Thank you. Um, I believe that everybody on the board knows exactly who those were for for the two administrators and it says administrators. So, with that same effect, any two administrators could potentially ask for that reimbursement um because the board is approved for two two individuals. I just happen to be the only one that has and did present um a receipt earlier and was told it needed to be approved by the board, which is why I'm here today. I have unfortunately uh exceeded over $15,000 with attorney fees given the investigation that was completed and we knew that was coming last

041year when some things were happening in close session. Mr. Patterson, because we already approved it before in our prior meeting, why is it that she has to have it approved again? not beyond reference to the fact that required that information be sought. It was asked for it to be. No, I was told when I submitted my receipt that I had to come to the board. So, thus I did, but it wasn't in the motion. It was I guess I'm just curious if we already approved this prior, why we have to approve it again. It was approved for a different reason, right? I it was just approved for attorney fees. You can't just approve money and leave it sit there until an administrator needs it. That's exactly what we did. But that's not the reason why

042we approved the money when we were in close session. It was related to a different topic. It was approved in the minutes as legal fees or two administrations with no nobody identified. So then she had just identified that any two administrators could have done it. Then she just so happens to be the one that's doing it. She is one of two. One more person could do it. Mrs. Hint, may I make one more comment? Yes. The reason that we requested uh for myself and another person was because of statements that were made that would have caused us to use legal counsel um with the accusations that were occurring which continues to be accusations. So it is the same topic um same thing which is board accusations that would cause us to have to get legal

043um fee. I was caused to have to get legal representation to identify myself, which is why we asked for that. And I'm I will I will rest my comments. So, what just happened with the investigation? Free legal legal services available to superintendent through the Michigan Superintendent Association. And you were off on leave with pay. there wasn't a reason for an attorney until possibly maybe when the investigation or you had your turn to speak because there was no harm. You were off with pay. It wasn't a punishment. It was a it was kind of a protection thing. So you I don't want to go into all that, but you had legal representation for free. So I'm available. Um I just do the vote. Miss Hinton, I'd like to respond to that comment if I could. Okay.

044MASA provides $2,000 over your life as a superintendency. I have 10 years. $2,000 um didn't even represent the first calls that I had to make from him when I was put off. And we all know in this environment when this is happening to superintendent everywhere, um that is a concern for them. It is 2,000 does not cover anything for you. Um and unfortunately it is a great cost that you have to do because we're protecting our career. And while um it may be a protection for me in the view of the board, it is not. It is a detriment on my career for other places, which is why you have to protect it with an attorney to support you. Okay. Any further discussion? I'll just read from our notes. We're supposed to follow our notes.

045We our board meeting our minutes. Motion made by Baldwin supported by Rati that the board of education approve the administrative legal representation not to exceed $5,000 each limited to two. It's pretty vague. So maybe going forward when we make uh motions we are more clear. But to me that reads one way. It see it seems like it's already been resolved like uh April said in my mind. But I'm just reading our minutes. Well, see I I we speak through our minutes and those minutes do not give details. So, but they were approved for a different reason. No, I mean the the minutes themselves were approved, right? So, Oh, okay. Okay. At at the time that these were presented and made official, the board not only approved that motion, but they also then approved the minutes.

046Okay. So, anybody else? All right, roll call, please. Fortress, no. Ratique, yes. Beaton. And again, for the sake of upholding a vote that's already been made, I will say yes. Becker, yes. Leaf boys, no. Fox, obstain, no. So motion fails three to three. and one abstaining. I've never I guess that's how you say that. Uh moving on to transportation director. Motion for transportation director stipen. I move the board of education approve a one-year salary increase for the supervisor of transportation not to exceed $82,745. Support. All right. Motion by April, second by Monica to for the transportation director increase, salary increase. Miss, may I speak? Yes. Thank you. Um, so uh our other uh directors uh make considerably more and I see down here it says supervisor. She actually is the director of transportation. Um when

047I returned uh which was just a couple weeks ago, I met with her immediately and she said that she was going to retire and which would be devastating to us. Um there were some questions about what is that transportation director do? Well, she does all the scheduling of transportation for field trips, for work for our students with special needs, for all of our special ed, for GSRP, trans uh transporting to Chrysler, transporting to OTEK, now uh web, and she also is the dispatcher. So, when we decided to bring it back in for cost savings, there was a dispatcher approved, and she took that on as well. for a long-term employee for the amount of years that she's been here. Um, giving her the stipen to get us through next year and then to post it

048in the January February time frame is well worth every dime because we would probably have to have a dispatcher and a transportation director at this time. She's an amazing employee. Um, she would she's significantly missed, but losing someone at this time just like our you know, we need to get those positions in place. Any discussion? I guess I think 20% is very high. Um I just Chuck is doing two positions and he did not get a 20% increase. Um I just think it's very high. I'm I would go 10%. Anybody else? Yeah, I think this is setting a precedent um for future. Somebody else who've been with the district a long time in the next couple years is probably going to be retiring. Are we going to give him a 20% increase for his final

049year or two years or year? I'll say year. Um I just and again I brought up a 19% pay increase. I just think that's out of line. May I uh President may respond to Mrs. Lebron's? Yes. Um, so just so you know, this isn't something we would normally do. Unfortunately, I didn't return until two weeks ago, which at the time she announced, and it's the point of the year where again, this is a this is very different circumstances and I think we haven't continued to consider things very differently depending on the situation. Thank you for allowing me to speak. Anybody else? I also feel like looking at her current pay rate that the fact that she took on two rules anyways. I don't feel like maybe her pay should have been so low. I feel

050like for one year, let's get it going. Get I mean, she's done a great job already. Why not do it? put it up for next year and then revisit that amount because that's not saying that next year we have to pay that amount for her position. Yeah, I think I appreci I definitely I shouldn't say I think I appreciate the the worry of president setting, but given the date and that this is effectively for retention, I if we had to post a director of transportation and a separate dispasser position tomorrow morning, I don't see how we come in less than 82 thou 80 $83,000 essentially. Um, I guess I didn't I get it, but knowing that that we need that to move us along for the year and then have some ability for her to

051train an incoming director, I I see the value in that more than I see worry in having to post two separate positions in in running into starting the school year without a director or a dispatcher. And like I said, I have no doubts that she does a fabulous job and can manage the sweet like she does, but I just think 20% is a little steep. I mean, you're you're talking over $1,000 a month extra you're giving her. That's a lot. Does Miss Brew work all summer? Yes. And is there bus routes in the summertime for special ed? Yes. We approved it with DPS. Yes. Chessa oversees the buses been getting ready to be uh examined and ready for the evaluation of the buses where the state comes out and marks whether or not your buses

052can continue. Um and uh so yes, if uh can I speak if I may, she also oversees um you know making sure that all of our drivers are in compliance with their licensing, their DOT exams, all those things as well. Um so Miss Brew does an a lot of work for us. It would be it would be devastating to try and find two people right now um to fill those holes. She does also interview all of the bus drivers as well and the bus paras. So she I believe she also um manhandles well shouldn't say that uh the state the the state uh inspections you know schedules um and takes care of all that meeting with them and running you know working with them to you know and this is salary and as it was

053mentioned earlier um you know salary plus 55% is really so to have another person with you know even if you pulling on a a dispatcher for 50 and a dispatcher or you know a director. This is still a tremendous cost savings for the district to to just have her remain in this role even with this increase. So I have to say that with our finances um so up in the air kind of thing. That's where I'm coming from is the money needed. We we're still uncertain about on money. Um, and nobody's saying that she doesn't do a great job because Gina's been with us for a long time. She's she's great. So, it's sounding like we haven't paid her what we should have paid her. And, um, that's unfortunate that that that happened. But, I

054have to say because of the finance situation, um, people are going to be losing jobs or taking cuts and it's it's one person. I want to clarify, no one is losing jobs or taking cuts. And um I don't get a list. I don't Those are Did we just get a list? Those are empty positions. So no one's losing their job. Those are empty positions. And I think that's important because we do not want our teachers to be viewing this evening and thinking that they're losing their jobs or taking cuts. These are positions that are open. Um but I I respect everything that everyone's saying, but don't be pennywise and pound foolish, right? when you're looking at all of this, you do not want to put us in a situation where um so you have to

055decide where that is at a balance as a board, right? And I would say that with all the when you have people that are taking on extra jobs and extra things, you've got to think through this in a way that we navigate through the system moving forward. And a prime example is when we were in deficit um way back 10 years ago when I started, you only had three people in the business office and they suggested to have four. We did that because we knew what we needed to do to keep the operations going. That's why we're recommending what we're recommending to you and the way that as a team we brought this forward. I just had to say if we don't do this this way either, we are looking at having to post two

056jobs, too. So, I understand what you're thinking of money where we're at, but if we post two jobs at 67 and 50, we're at how much compared to 82? Plus benefits. Plus benefits. Like I'm I see where you come from on your points. I just feel like in the same aspect, we are going to be spending at least double that to try to do two positions. Madame President, I have another question for the administration. Yes. Um the question is, how much, if any, is Gina's salary um paid for by the uh special ed? We would have to get back to you. I don't believe they've done the transportation uh this year, correct? And so we would have to look at how much is paid in special ed and if we can put that also into

057but some of her is in the GSRP grant as well as there's a general ed and I'm not sure how that general ed piece functions. They're doing it for the first time. Okay. Just thought I'd have to share that with you. That's a very good question. So this 15,000 would be out of general fund or not decided because of the other it would be out of there may be a listen the more you spend some the more reimbursement that you get. So there's there would be a reimbursement offset of this. That's what we learned too, right? That and it comes the following year. That comes with special ed costs. When you spend here, you get the reimbursement. When you spend on transportation, you get that reimbursement. It's not full reimbursement, but now there is some

058general ed reimbursement that wasn't here for a while. There's special ed reimbursement and then there's GSRP reimbursement. All of which I would assume that as we're doing that reimbursement, it would split between all of those because that's what you're doing. And then of course there's some in general fund. Anybody else? Okay. Um, roll call. Payton. Yes. Rati. Yes. Becker. Yes. Fortress. Yes. LeBron boys. No. Fox. Yes. No five seven seven uh I mean five to two motion carries. It makes seven. Uh transportation summer help. I move the board of education approve the hours for bus maintenance, repair, and cleaning not to exceed $18,345 as presented. Motion by Monica, second by somebody second it uh support by discussion madam president maybe again you know thank you out of all due respect we we had all that

059conversation last week on Monday. Uhhuh. But but we have additional conversation coming this evening. So um that wasn't there on Monday which is why I just want to give a general piece here. Okay, we provided you with a list of the insp as as requested of what they are doing um in the in the summertime. And so this is something that's been done every year. It looks like it wasn't brought in a memo. Uh it was done through the business office at that point in time, but you can see all the things that have to be done with the detailing of the buses, painting of the buses, patching of the buses, um as well. So I hope that that helps you see the work that these individuals do. Remember, this is getting us ready to

060pass inspections is what what they're doing. I have a question for Monica. Is all of the stuff that we're is on the agenda tonight, is that in the budget that you presented today at 5:00 because we just rolled over the budget. We didn't add any increases, right? So, this would have been in here last year, this cost. So, it would have rolled. the money for Gina would not have rolled. So this was in the 2425 budget. They you did it all summer long and we're capping and not to exceed this year. Yes, they did it last year and the year before and the year before that. But that's not what I'm asking if they did it last year. They obviously had to do it or we wouldn't have passed in inspections. But my question was,

061is it in the budget? Is and is the stuff that we're approving tonight in the budget that we reviewed at 5:00 today? Uh most of that is so the transportation summer work that would be the piece that was not would have been the um raise for Gina. So the 20 so the 2425 budget included this amount. Yes. Thank you. Anybody else? All right. Roll call. Richie. Yes. Becker. Yes. Beaten. Yes. Fortress. Yes. Leaf boys. Yes. Fox. Yes. Yes. Gym floor maintenance. May I get a motion for the gym floor maintenance? I move the board of education approve the refinishing of the gym floors and to add the painted lines for volleyball and basketball not to exceed $13,55244 as presented. Second. I'm I'm sorry. Would you How much is it? Not to exceed $13,55244. Okay. That's

062what I thought it was, but I didn't hear the 13 part. I need a second. Second. Okay. Motion by Monica, second by Heidi for the gym floor maintenance. Discussion. Again, my question is, is this in the budget, the 2425 budget that we just reviewed? Yes, we rotate which floors we um work on each year, but there were costs last summer for this work as well. So, that is included in the budget. I'm glad you're speak Oh, I'm sorry. So, just to be clear, a lot of the these items that are on this agenda, we did take into consideration when we were doing this. That's where we gained a little bit of a buffer. So, it would only add to I don't want to say a savings if it wasn't approved. So, this is this was

063taken into consideration. Thank you. I'm glad that you're asking that because this is totaling $300,000 and then the curriculum on top of that. So, if this is already built in, we should pro probably be able to just cuz it was planned for. Yes. basically. So, we can just move through this and not worry about if we're going to it's going to fit in or not. Okay. Um, yes, Mr. Fox. Sorry. Um, what the You're going to be sanding probably down to the wood and reputting the lines on. Not all the time. No, this is not this is just gym floor refinishing. This is not sanding all the way down and putting the lines back on. Okay. This is just your waxes and pieces that come because the concern that I was hearing from the meeting

064last Monday was that there's going to be additional logos put on the floor and I just I May I explain that? Yeah. It's No, there's lines for volleyball and for basketball so it can go in the opposite directions and we can utilize our space more effectively. But you're not going to put a picture of my dog on the floor. Well, if we donated the floor to him. Yes, if we renamed the floor to him. But we just renamed it to Mr. Thomas. But I mean, we could. Okay. Thank you. Okay. Uh, roll call. Fortress, yes. Richie, yes. Eaton, yes. Becker, yes. The boys, yes. Fox, yes. Hter, yes. Motion carries 70. Roosevelt roof repair. I move the board of education approve the HVAC filter replacement at the cost not to exceed 11. I'm sorry. I

065move the board of education approved the roof repairs to be completed before the winner at invest Roosevelt not to exceed of $8,950. Support a motion by Heidi, support by Monica to repair Roosevelt's roof. Any discussion? Why is it winter? Why isn't it why aren't we doing it with over the summer? Before winter is the plan. Um I let uh Mr. um Richardson make those plans about when it needs to be done. It just has to be done before there. It might get done in the summer. I think financially it's also good to wait until we see if it's going to come out of the scing fund perhaps uh when we get those dollars in place. Is I think at committee of the whole we discussed that we were worried about damage occurring during the winter.

066So, it just needed to be done before snowfall. Have we um expired all our funds in the scing fund for the school year? We can't answer that yet. We're waiting to see where we are with the sinking fund. They just finished what we needed to for the budget today. Can we get an update on that the next committee the whole please? Thank you. Okay. Anybody else? All righty. Roll call. Yes. Rat. Yes. Deon, yes. Becker, yes. Leaf boys. Yes. Box. Yes. Hinton. Yes. Motion carry 70. Uh, HVAC filters. Motion, please. I move the board of education approve the HVAC filter replacement at a cost not to exceed $11,40.15 as presented. I second a motion. Dang. Dang. I really wanted that to work. Kind of like Jeopardy. You got to get in there. We should make

067these motions. A motion by Heidi and supported by Fox for the HV fil um back filters. Any discussion? No. We need clean air in our schools. Okay. Rojo Fortress, yes. Fox, yes. Beaten, yes. Becker, yes. Leafroy, yes. Yes. Yes. Motion carries 70. Playground mulch. Motion, please. I move the board of education approve the installation of playground mulch at Web Webster Hoover United Oaks and the Ford administration at the cost not to exceed $20,85 as presented. Support motion by Heidi and support by Monica for the playground mulch for $20,000. Discussion. Go ahead, Miss May. May I answer a question to you that you gave that I needed to get for you? So, it really is anywhere from 12 to 18 in per Mr. Richardson. This is just giving us 2 to 3 in of mulch. So,

068it's it's getting us back up to where it needs to be. So, that's what they did. We have less than 12 in that we need to to bring it up. We would we have because because it starts fading and digging down just like in our gardens. So, I just want to make sure that I did reach out and did find that information for you. Thank you. That helps make my decision. Okay, roll call. Fortress, yes. Rati, yes. Deon, yes. Becker, yes. Levo, yes. Fox, yes. Yes. Motion carry 70. Bus purchase. Motion. I move the board of education approve the purchase of a new. Is it new or used? Used. New bus. a used bus for $73,497 plus the title and fees support. Motion by Heidi and second by Monica for the bus purchase. May I

069answer some of the questions? Uh, Miss Hinton. Yes. Thank you. Um, so I reached out to Miss Brew and she said, um, I had the inventory of the buses. The reason for needing for a new bus is due to our buses getting older. We have a lot of breakdowns this year which is getting to be very costly. We have two old buses which one is which is often used for our field trips. Please let me know. And so we have buses from age uh 2013 um all the way up to 2020. So this would replace one of those buses that perhaps also might not um pass inspection this year. I hope that that is enough to help you understand. So, the bus that's not going to potentially not pass inspection this year. Is the goal

070to sell that, scrap it? What is the goal with that? I believe when I asked her that earlier, it's not worth selling. It'll probably be scrapped and used for parts. Okay. Do we get money for the scrapping of of it? I will find that out for you. I would assume yes, but you know what we say when we assume. Okay. And then my next question is um because we're paying for this outright and it's probably going to be depreciate advertised over the life of it. Um, do we have the cash flow to support the purchase? It may be also out of syncing fund depending on what happens. We'll we'll have to let you know when we get that syncing fund amount. So, last year we bought a bus for I believe. Maybe probably 69. I

071have all the costs of all the buses. The the 2020 was 69,000. So with appreciation of cost the 75 is is very appropriate. 2023 didn't we just buy it last year? It was our newest it was old bus last year we are rolling over the cost does that mean $69,000 is in the budget for next year for 25 26 because this is 73. Yes. [Music] For the Yeah. Mhm. So 69,000 was already in there because we bought that last year. Correct. So we just we rolled over the expenses and took out what we knew weren't going to continue on for the year and added what? So we're roughly adding $4,000 in a sense. Yes. Well, well, I'm going to disagree with you respectfully because the cost of repairing them will come off. So in that

072fund also is the cost of repairing them as you look on your transportation. So it should wash it out. Okay. should is the key answer. And we have we have nine buses or we have nine buses. We have we have nine buses. I effectively can answer that now. Yeah, we're going to get rid of one. We're going to get rid of one. So, we'll still have nine buses. So, we'll still have nine buses. Don't clean the one we're going to scrap. That was mentioned to me already that if we're scrapping one, please don't clean it. So, I'm sure that that one will not be cleaned yet. Okay, roll call. Fortress, yes. Rati, yes. Eaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hen, uh, yes. Motion carries 70. Annual bleacher inspection motion. I move the

073board of education approve the annual bleacher inspection for the 2526 school year not to exceed $1,000 as presented. Did this increase $500 because we added a second school? Yes, I was just waiting for my permission to share. So, we did we didn't have a second. Oh, I'm sorry. I thought we had one. I'll second it then because I bought it in. Okay. And then renew my question of did it increase because we added a school. We didn't just add a school. So, this is auxiliary gym. This is the outside bleachers. Um, this is the softball and baseball bleachers at the high school, the softball baseball bleachers at the junior high, and interior bleachers at the junior highs at a cost of $1,000. Okay. Thank you for this cuz I remember asking committee the whole if

074it included all of them. So, so it's only outside bleachers, not inside. No, it's auxiliary gym at the high school and the gyms inside at the junior high. I apologize for not being So, will he give us if there's if there's repairs needed, will that come at a later time? Um, but that comes through this report. This report tells you what you must do uh to repair it. Yes. So, this is just the report. This is just the report. And when is this expected to happen? I can't answer that, but I certainly will put it in my weekly memo to you guys on Sunday night. Perfect. Thank you. Okay, roll call. Rati, yes. Been yes. Becker, yes. Fortress, yes. Brown boys, yes. Fox, yes. Henson, yes. Motion carries 70. Can I get a motion for

075the Delta Network solution black hours? I move the board of education approve the purchase of additional block hours to address technology concerns as we continue to improve upon technology at all schools in the district at a cost not to exceed $7,800. So I second the motion. I already beat you. You put me by second by Mr. Fox you lost. Um, discussion. Time to go. Time to go home. Time to go. Yes. Discussion. Any anything? I'm so sorry about that. No. No discussion. I don't think it's changed since. No. No discussion. No discussion. Mr. Wilkins. Uh. Um. Roll call, please. Fortress. Yes. Richie. Yes. Eaton. Yes. Becker. Yes. Promise. Yes. Fox. Yes. Hans. Yes. Motion carries 70. I thought I was the second. You weren't lost. Guess I was. You weren't. You lost. Try it this

076time. Just teaching and learning summer projects. I'm so sorry. I move the board of education approve the summer 2025 professional learning and project proposals in the amount of $34,72.50. I second the motion. All right. Motion by Monica, second by Fox. Discussion on the summer teaching and learning project. Anybody? No, we're all clear on that. All right. Uh, roll call, please. Ratique, yes. Fox, yes. Beaten, yes. Becker, yes. Fortress, yes. The boys, yes. Yes. Motion carries 70. Motion for 2526 curriculum purchases. I move the board board of education approve instructional material for the 2526 school year for an an amount of $425,8618 with the ability to make adjustments for changes in enrollment and contract negotiations. Support support by Monica. Okay. A motion by Heidi, but supported by Monica to purchase the all the curriculum um items.

077It's a really nice list. Miss Tinton, could I make one statement for the community that maybe didn't hear? I want to make it. We normally if it's a repeat of things that we purchase, we don't bring it again in full transparency for everyone. We brought that forth so that everyone could hear the amount of curriculum that's fought for our kids K12. If there's additional things, we will certainly bring them to you. So, thank you Dr. much for a great list. Well, let me just say that and adjust. So, my apologies for that amount on the um main per um the motion, but it's really a total of $473,111. So, my apologies for that mistake. We had an adjustment last week increase for subject.com. Can you repeat it? 473 $473,118. So, oh, sorry. Can I ask

078a question? No. Yeah, go ahead. Okay. So, I do want to point out that all of these are renewals of stuff that we already have. So, we're renewing licenses or replacing workbooks. Correct. Nothing new except for this American Reading Company's secondary professional learning. We had that last year as well. One of the additions, the differences this year is that for the American Leading Company, we are adding on our 11th grade materials and with that there would be some additional training that would would expand to our 11th grade teachers. Dr. Thomas, um I believe that was already approved, correct, by the board at a different time, the 11th grade. Okay. No, that one was not that that was part of this this whole So, this is a huge chunk of money. Mhm. Not that it's not

079needed. Of course, we have to teach some something. But so is there I believe Heidi asked this last week, but it and you said just very minimal things would be coming forward for curriculum. Correct. Uh I think one of the examples I gave gave last week is for example every year we have to replenish uh supplies for science and so that's a minimal amount but we don't know exactly how much it is because we always very thoughtfully have teachers inventory make a decision about what they need and then it is the purchase. We also have a number of pieces here much like I think we did in our budget too. We I made sure to put in here what I thought the highest amount was going to be. And as we get our numbers in

080place, then most likely some of these numbers will reduce a little bit. That would be though in those consumable pieces like workbooks or materials. In terms of the licensing fees, that's going to be pretty standard dependent on how many students we have. I do know for example one of the things um that I noticed when I did the um the quote for curriculum association which is I read the number they quoted for advantage and medicine seemed a little bit high so I'm going to have to go back and redo that and then pull the licenses down. So we really try to be very cognizant about what is our projection based on our enrollment numbers from last year and then make adjustments as we move forward. Now, that being said, as we know, could be a

081little bit less. Most likely it will, but there could be some areas that increase depending on our student enrollment. I'm going to amend by a motion. I move the board of education approve instructional period for the instructional material for the 2520 school year for the amount of $473 $473,118. and I'll still support. I like the board except every $3 better. All right. Motion was amended by Heidi and Monica. Is there any more discussion? I have just a question. Is this on our web page? If parents go under, is it an attachment if they go on our page under board meetings? So, they can Oh, under board meetings. Yes. can see what we p that cuz that's a lot of money and we need it all just so they could see what we bought. Um, okay.

082Um, vote. Roll call. Fortress, yes. Ratique, yes. Beaten, yes. Becker, yes. The Prayers, yes. Fox, yes. Uh, yes. Motion carries 70. Yukiro, did I get it right? Like I practiced. Um, okay. Any questions on this? We discussed it. Is do we need any comments? It's a motion. Um, I move the board of education approved UK retrain the trainers reertification in an amount not to exceed $1,250. Support. Okay. April. April made the motion supported by Monica to um do the Ukaro um purchase. I have a quick question. So these are reertifications. Are we Did we resert Did we certify more people? Didn't you say that we certified more people last year than we did this year? So this is actually less money than last year. Okay. Okay. Okay. Anybody else? Okay. I thought I thought when

083we trained you last year that these the trainers were going to be able to train future people. Was that not the case? We still need an annual resation accord. Okay. Perfect. Thank you. Okay. Uh roll call. Beaton. Yes. Richie. Yes. Becker. Yes. Portres. Yes. Leon boys, yes. Fox, yes. Uh, yes. Motion carries 70. Athletic equipment and uniforms for fall 25. Motion, please. I move the board of education approve fall sports purchases not to exceed $17,293.90 as presented. Is there a second? Okay. Sorry, I was reading. All right, President Hint, may I talk to the changes on the memo? Uh, okay. Um, yes. Okay. Uh, so this is all the same that was presented. Uh, in the meantime, we received information about, uh, football, um, materials that they needed, uh, which, uh, you see listed at

08423, 22, and 90 cents. And, um, I have some questions like, why do we have heated ball bags? You need to have those to keep them dry, keep them ready to go. Um, and so these are the items that was brought uh to us uh that they feel they need um that was not on the list before. So it went up by like $3,000 $2,300. But yeah. Okay. Any comments or questions about this? All right. Roll call, please. Fortress. Yes. Or yes. Beaton, yes. Becker, yes. The boys, yes. Fox, yes. Uh, yes. Motion carries 70. Um, Millennium Business Solution copier renewal. Motion. I move the board of education approve the 63-month copier lease from Millennial Business Systems to address technology concerns as we continue to improve upon the technology at all our schools in this

085district at a cost not to exceed $2,74166. I second the motion. All right. All right. Motion by Monica and second by Darren for the Millennium Business Solution copier renewal. Is this going to have the color? Yes. Would you like me to um speak and explain? Yes. So, uh this actually increases about by $300 a month. Our lease has been over since uh earlier this year. Um this is something that uh Brad and I had been working on before I left and just didn't bring forward. It will remove um we will slowly remove the color printers, which uh then we will not have to pay for the toners in those color printers, which are very costly, over $500 each time you swap them out. and that uh color will be inside the copier and uh we

086also will be able to do some codes in there about people utilizing them as well. So we believe this will be overall cost savings in the end and look forward to Brad doing some data collection for us on that point. All right, anybody else? Thank you. I have a question. Yep. Is this for just one copier or is this for the whole district? So this is for the whole fleet across the district at each building. So here where there's three copers, they all three would then get replaced with three color copiers. The high school has three, there'd be three replaced at the high school and so on. Okay. So this is all buildings with the exception of invest. Thanks. Yeah. Thank you. You're welcome. Okay. Anybody else? Okay. Roll call. Yes. Fox, yes. Beaton, yes.

087Becker, yes. Fortress, yes. The boys, yes. Uh, yes. Motion carry 70. Motion for the touchpoint close kiosk service and support. I move the board of education approve the purchase renewal of service and sport for our touch point kiosk to address technology concerns as we continue to improve upon the technology at all of our schools in the district and it cost not to exceed $5,824 support. Motion by Monica, support by Nathan Becker. Any discussion? I I guess we're replacing the time clock. Uh let's let's explain it for you. Um Trusty Fortress Brad, go ahead. So this is basically renewing our um service and support that we have through um touch point through July 10th, 2027. They are upgrades to the current time clock kiosks that we have. So this would actually swap them out. If we

088don't do this, then they're swapping them out throughout the year. Um, which then is going to interrupt people being able to use the time clocks. Um, we already do have service and support on them. Um, but this is just extending it an extra I think it's 13 months. Mr. Wilkins, can you explain what they are? It's not like a time clock. It is It's much different. I mean, it's not like It's a Yeah, it's a punch in punch out system. I mean, you use your swipe card that you have for the buildings. It's mainly used by hourly employees um to basically clock in and clock out. How many are there? How many do we have? Each building has two, so you're looking at about 16 17. Anything else? Anyone? Okay, thank you. Roll call. Richie,

089yes. Becker, yes. Beaton, yes. Forress, yes. Le Brown boys, yes. Fox, yes. Uh, yes. Motion carries. 70. CTE purchase. I move. Go ahead. I move the board of education approve the onetime purchase of the CNC machine/supplies for the Hazel Park High School woodworking classroom in the amount not to exceed $6,33. Second. Oh, okay. Motion by Monica and second by Heidi for the CTE purchase. And could somebody say what it is? Yes, it is a CNC machine that cuts um items. And I had placed that inside um uh information for all of you. It is a grant purchase and it'll be for the wood shop. Yep. That's why I wanted people to know it was for the wood shop. Any other discussion? It's paid for by a career readiness grant. Yes, ma'am. I just want people

090know. No. Good. All right. Uh roll call. Richie, yes. Fortress, yes. Beaton, yes. Becker, yes. Boy, yes. Fox, yes. Uh, yes. Motion carries 70. State aid note. We need a motion and then we need a discussion. Dr. Krooppy, uh, to explain it. I move the board of education approve the resolution authorizing issuance of any note and anticipation of state school aid as presented. Support. Motion by Monik and support by April to have a discussion on the state aid note. Great. Thank you. Um well, as we know, state aid is not paid in 12 months. And so, uh when it stops, many school districts have to take a brief state aid loan to carry this through. As you know, we took a state aid load mid year last year of $12 million in order to uh

091due to the fact that the audit was not completed and going through. So, it is um our intention. We're going to hope to wait till September to do this. That'll depend on our cash flow. This resolution today gives us the ability to go out. It has to be submitted to Treasury. It'll take about 30 days and then we will go back and have that approved again and you we will need you to approve it u when we actually take that note out. So, this is just that first step that'll be sent to Treasury for approval. It is for 7 million. We talked we may not take all 7 million. Um it was recommended that we go 5 to 7 million and so we went with the seven and we will bring back to you the

092amount that we're actually recommending as we move forward. So do we need the resol? Yes, please post it. Read it. We should read it. And it'll be posted, right? Yes, it will be posted. Believe we have to vote first and then read it, right? Yeah, because we fill in then. Yeah. If somebody else could read it, please. My eyesight is not that good right now. I can read it. Okay. I have it here. Okay. So, wait. Didn't you just say we have to motion first and then read it? Yeah. We have to vote and then add the votes into the resolution. Didn't you motion? Well, I did. Monica motioned in April. Yeah. I I have a couple questions. So, we're paying the $4 million off you said based on your notes. Um Yes. So, if

093we're talking about the former state aid Yes. uh that's out there which is outside of this conversation. It is our plan to pay that off in July. In July? Yes. One month early and then we're going to take this out in September. Apply for it in August and take it out. No, we have to apply right now in order to make the days to go through Treasury. It'll go through Treasury. We get approval. Then we will work with them to get a closing date and we'll bring information back to you again. Hopefully in our July meeting we'll be able to bring that information. It may be August dependent on the time frame that Treasury We don't know the interest rate on this yet. We do not know the interest rate yet. I I do have

094a question. So let's say if miraculously we don't have to have this money come September, do we get charged interest rate? Well, we won't go for it then. Okay. Right. We just won't go home loan. Just this just gets us prepped and ready to go. Is there a filing fee or anything associated? Well, of course, you are going to pay attorneys and and filing fees at that time. Not right now. Okay. So, we don't pay anything until we get the loan. Okay. Thank you. Okay. So, we're not voting now until we read, right? Well, we have to truly normally you read and then you go back and insert and vote. So, you would skip over the um and I think that's what what Mr. Garrick was trying to explain us the other day. So, you're

095going to you're going to say whereas under the terms and read through that and then you would have them um vote. You already offered it and supported it. So, you have who did that and then you read through it and then vote. Okay. So, I read it. Okay. Uh resolution authorizing issuance of a note in anticipation of state school aid. The following preamble and resolution were offered by Monica Rati and supported by April Beaten. Whereas under the terms of section 1225 of act 451, public acts of Michigan 1976 as amended the act the school district is authorized to borrow money for school operations and issue its note therefore pledging for the payment thereon monies to be received by it pursuant to the state school aid act of 1979 as amended the state aid act which

096note shall be a full faith and credit obligation of the school district and Whereas the school district must either be qualified or obtain prior approval for the issuance of the note from the department of treasury of the state of Michigan. The treasury and whereas the school district has determined it is in its best interest to borrow an amount not to exceed $7 million to pay operating expenses and to issue a general obligation note to the school district. Therefore, the note and whereas the school district also deems it advisable to authorize an authorized officer as defined below to accept an offer to purchase the note from an underwriter or bank, negotiate, approve and exe execute a note purchase agreement or term sheet with the underwriter or bank and to approve various other terms and documents in

097connection with the sale and delivery of the note to the underwriter or bank. Therefore, it is resolved by the school district of the city of Hazel Park, Oakland County, Michigan, that one, designation of authorized officer. The superintendent is authorized and directed to take certain actions on behalf of the school district as described below. The authorized officer, that's a lot of words. Uh, two, borrowing authorized. Pursuant to section 1225 of the act, the school district shall borrow an amount not to exceed $7 million for school operating purposes. The final amount of the borrowing shall be determined by the authorized officer pri prior to the sale in an amount not to exceed the lesser of $7 million or 70% of the school district's 202526 state school aid. The 202526 state aid. The school district shall issue a

098general obligation note for this purpose in anticipation of 202526 state aid. Three, terms and conditions. The note shall bear interest at the rate or rates determined by an authorized officer. The rate or rates shall not exceed the maximum rate permitted by law at the time of sale. The note shall be dated and shall be due and payable on the date designated by an authorized officer. The note shall not be outstanding for a period exceeding 372 days. I need a breath. Sorry. The note shall be payable in lawful money of the United States of America. The note may or may not be subject to optional redemption prior to maturity. Four, pledge of state aid. The school district irrevocably pledges its 202526 state aid equal to the outstanding balance of the note including acred interest thereon as

099security for repayment of the note. The school district shall appropriate a sufficient amount of the pledged state aid to repay the principle of an interest on the note. In addition, the school district irrevocably pledges its full faith and credit for payment of principle of an interest on the note. In case of the insufficiency of the pledged state aid, the school district shall pay the note as a first budget obligation from any funds legally available for such purposes. Five, negotiated sale, approval of sale, and execution of note. The note shall be sold pursuant to a negotiated sale. The authorized officer is authorized to accept an offer to purchase the note from an underwriter or bank to be selected by the authorized officer and is further authorized to negotiate, approve, and execute a note purchase agreement or

100term sheet with the underwriter or bank and to approve various other terms and documents in connection with the sale and delivery of the note to the underwriter or bank. The authorized officer shall execute the note on behalf of the school district. A negotiated sale was chosen by the school district instead of a competitive sale because it allows flexibility in timing the sale and structure of the note in response to changing market conditions. Six, Department of Treasury. An authorized officer is hereby authorized and directed to make application to Treasury for and on behalf of the school district for qualified status or for an order approving the issuance of the note if applicable and to pay any applicable fee, including filing for an exemption from the rating requirement, and to further do all things necessary on behalf

101of the school district to obtain such qualified status or order approving the issuance of the note. Seven, retention of note counsel. The law firm of Miller, Canfield, Paddock, and Stone PLC is hereby appointed as note council for the school district with reference to the issuance of the note authorized by the resolution. The representation of the school district by Miller Canfield Paddock and Stone PLC as note council is hereby approved notwithstanding Miller Canfield's representation in unrelated matters of the Huntington National Bank a potential purchaser of the state aid note eight tax matters. The school district covenants to comply with existing provisions of the Internal Revenue Code of 1986 as amended that must be satisfied subsequent to the issuance of the note in order that the interest on the note be or continue to be excluded from

102gross income for federal income taxation purposes, including but not limited to requirements relating to the rebate rebate of arbitrage earnings if applicable and the expenditure and investment of note proceeds and money deemed to be note proceeds. If applicable, the authorized officer is authorized to designate the note as qualified taxexempt obligations for purposes of the deduction of interest expense by financial institutions pursuant to section 265B3 of the code. Nine conflicting resolutions. All resolutions and parts of resolutions in so far as they conflict with the provisions of the of this resolution B and the same hereby are rescended. Now we vote for your order. Yeah. Can I just make one statement first? That is a good Hazel Park education there. Can I I just have I don't know what most of the words meant but we didn't

103talk about comprehension. I'm talking about lawyer. So the note may or may not be subject to additional optional redemption prior to maturity. That means that if we pay it off, we self pay the interest. Correct. If that's part of the loan it this is the same uh loan that we just did. It's the same exact piece that you're approving because this is through Huntington and through uh Mr. Crowley, the legal firm. And so you if you pay it off, you don't pay that interest. Okay? Is it cuz it says may or may not be? Yes. Um subject that and who's our authorized officer? I am. Okay. And then my third question you already answered is this the same firm? Yes. Okay. And we're we're grateful that Huntington has agreed to do that again. So hopefully

104we won't have to do it next year, but we'll see where the world takes us in the next 12 months. Wow, that was a mouthful. Um, okay. We need to vote. Uh, all in favor of the, uh, state aid note and borrowing $7 million. Uh, roll call. Yes. Beaton, yes. Becker, yes. Fortress, yes. Lemboy, yes. Fox, yes. Uh, yes. Motion carries 70. Auditor engagement for 2025. UHY. Um motion, please. I move the board of education approve the engagement of UHY LLP to perform the 2025 external audit as presented. Second by second Heidi. All right. Motion by Monica, second by Heidi. Any discussion? It's the same firm as last year. So, and we were told at the committee of homing they're starting they'll be out for one day in July for planning and then they will

105do the audit field work the first two weeks of September. And when's it due to when's the audit due? November 1st. Thank you. When will we see the audit? If it's due in September, will we see it in October? It's due November 1st. I think you said no. The code is due in November. Typically, I think it takes a few weeks before we actually see the results, but we can get the traditionally it's been October. Traditionally, yes, that that we would bring it to the October meeting. And hopefully, if the this is the firm that you I mean, we should do an RFP this year, get the most competitive firm, you may see it earlier because we'll be on the books earlier than you know, normally in the summertime, they would come. Okay. Um, that's

106discussion. Roll call. Richie, yes. Fortress, yes. Beaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hinton, yes. Motion carries 70. Need a motion, please, for the student accident insurance. I move the board of education approve the comprehensive student athlete insurance coverage for student accident insurance incorporated for the from the from a general fund cost of $12,650 for the 2526 school year. Support motion by Heidi and second by Monica for the student accident insurance. Any discussion? Okay. Uh, roll call. Fortress. Yes. Yes. Yes. Yes. Boys, yes. Fox, yes. Yes. Motion carries 70. Motion for 2025 26 MHSA renewal. I move the board of education approve the 202526 Michigan High School Athletic Association resolution as presented. support. Motion by Monica, support by Debbie for the renewal. Any discussion? Roll call. Is there a fee associated with it?

107Sorry. Sorry. What was that, Heidi? Is there a fee associated with this or is it just a membership? No. Uh, there is a a fee. Um, off the top of my head, I did not see it on here. I don't see it on here either. Um, this can we get back to um Trusty Fortress uh with that? Okay. Uh, roll call. Sorry, real quick. It said that this um approving it does include the um Oh, no. That's the $1 million insurance ban. Yeah. Um, I don't see it. I just don't simply recall unfortunately. Um can I go with because it's 250 page document and I don't remember that am I will get back with you Mr. MHSA is uh free. MAC has a membership fee, but membership in to the MHSA is free. That's the

108state organization. Awesome. Thank you. Okay, roll call. Rati, yes. The boys, yes. Beaton, yes. Becker, yes. Fortress, anything free is a yes for me. Fox, yes. Yes. Motion carries 70 20 2526 superintendent memberships. I move the board of education approved the superintendent memberships for the 2526 school year at the cost of 368 cents as presented. Support. We have a motion made by Heidi, second by Monica for the superintendent memberships for 2526. Any discussion? Okay, roll call. Yes. Yes. Becker, yes. Yes. The Crown Boys, yes. Fox, yes. Uh, yes. Motion carries. Uh, 70. Uh, MASBA membership renewal. I move the board of education approve the renewal of the school district's membership to MASB at a cost of 64 $4140 as presented support and this is for one two three7 um people staff members motion by Heidi

109what did you say I'm sorry it's for seven staff members okay thank you it's so hard to hear when we sit with Sorry, I have the mic almost in my face. Okay. U motion by Heidi and second by Monica to renew the MASB membership. Discuss. Oh, discussion. I do for seven staff. I'm sorry. Yes. No, this is this is your um if I may, this is for your coverage of all the things that MASB does for you. And um reading both. Sorry, I was I just thought you were saying seven board members, so I was going with it. Okay, seven board members. There you go. I thought you were dividing it by seven. That's totally what she meant. Totally. That's what I thought, too. Oh, okay. Uh, roll call. Fortress, yes. Yes. Beaten, yes. Becker,

110yes. Leaf boys, yes. Fox, yes. Yes. Motion carries 70. 202526 MSBO membership renewals. Need a motion. I move the board of education approve the MAS MBO membership renewals for the listed employees, which is seven, at the cost of $1,50. All right. Motion by Heidi and second by Monica for the MSBO membership renewals. Any discussion? Okay. Roll call. Fortress. Yes. Ratit. Yes. Beaten, yes. Becker, yes. Brown boys, yes. Fox, yes. Hans, yes. Motion carry 70, uh, 2025 MASA fall conference motion. I move the board of education approve the conference request for the MASA fall conference not to exceed $1,520 as presented. Support. Anybody? Support. Sorry. Okay. Motion to for the com the MASA fall conference by Mon support by April. Where is that? I don't have it in front. Trevor City. Traverse City always. That's where

111the school board is this year too. Yeah. Any discussion? Okay. Uh roll call please. Rati. Yes. Beaten. Yes. Becker. Yes. Forress. Yes. Ron boys. Yes. Fox. Yes. Yes. Motion carries 70. Conference 2025 MASE Summer Institute 2025. I move the board of education approve the MASSE summer institute 2025 attendance for district special education administrator not to exceed the amount of $2,250. Do I have a support? Support. All right. Motion by April, support by Monica for the MAS Summer Institute attendance. Did you get it? I can try, Adam. I'm still You're still on the list, huh? Okay. Any discussion? Other anything more? All right. Uh, roll call. Beaton, yes. Yes. Becker, yes. Fortress, yes. Boys, yes. Fox, yes. Yes. Motion carries 70. Uh board training. I move the board of education approve the board training as presented.

112Support. Is there any discussion? Yes. I wasn't added to this. Motion by I did, but I didn't get your classes. That's why I didn't end up putting it on there on Sunday. So with me added, can I all I'm like going back and forth on this. Can I be added and decide for sure? I think so. Okay. Yeah. Thank you. I amend my motion to um add um Heidi Fortress and Monica to the list. And I support When is the discount? Do you get a cheaper rate if you July 14th? July. April, you don't want to go. I can't be in Lancing on the 16th. I have another conference that I'm scheduled for on that day. I do want to go, but this one will financially be impactful to me in other ways. So, I

113must be at a different conference on the 16th. Fair enough. Okay. Uh, roll call. Fortress, yes. Ratique, yes. Beaten, yes. Becker, yes. Yes. Fox, yes. Uh, yes. Motion carries 70. Conference requests over $500 are up. Now, I move the board of education approve the conference request over $500 as presented. Gosh, I did. Is there a second? Second by Monica. Second by Debbie. Um I didn't look at the attachment. Who? I just want to um acknowledge that two of these are grant funded. It says so. I didn't see an attachment. And then the other one is required in order to teach 81 English. Okay, good. Any discussion on that? We appreciate your support. Uh roll call. Yes, boys. Yes, yes, yes. Fortress. Yes, Fox. Yes, yes. Motion carries 70. Student discipline action item. I move the

114board of education approve the student discipline as presented. Support. Motion by Monica, second by Debbie for the student discipline. I don't think we can have any discussion. Uh, roll call. Rati, yes. Leaf boys, yes. Beaton, yes. Becker, yes. Yes. Fox, yes. Yes. Motion carries 70. Freedom of information actformational. And I didn't copy the list. Somebody have uh can you just read the names that requested? Sure. We have five foyas that are here. One is from Jackson uh Driveent uh Verlesi Oakland Press and McGinness. Okay. All right. Thank you. Um superintendent report. Great. Because I have a long one. Um the staffing is enrollment is in here for you, but I need to let you know it's the same as it was in May. uh June often we don't have we don't see a change right

115but we are actively uh if parents are watching tonight we are actively enrolling here uh we also will have enrollment available for the first couple days of summer discovery uh where you can drop off your child and come on in and enroll at the school um both at United Oaks and at the junior high. So please come in if you haven't had a chance to enroll. What it helps us do is when you enroll it gives us a count for classrooms. So if we have enough kids to move to a third classroom, we move. Um and we just we want to make sure that we are spending the taxpayers dollars in the wisest uh manner. In July, we will roll that over and then we will take a look at um you know where we

116are and then as you know July is not accurate, August is not accurate and then September we we see a big bubble. So we'll keep you updated on how that is and um it's important to us. Um I do have a list of some things. Um, one, I'd like to congratulate our board members uh for the MASB award recognition. Uh, this Wednesday, June 18th. Many of us will be traveling together. Bev Hitten has a level three award of distinction. Mrs. Leono has a level three award of a distinction and Miss Monica Rati has a level one certified board member award and level two award of merit. It's exciting to see also has a level three, I believe. I also have a level three. I didn't get that on my sheet. So Heidi has a level

117three and Mr. Rat I think your next I'm getting both. Yes. Is also will go into next year's because it was after July 1st. So great job to our board. Several of you I will not board shame you for training but I encourage you to take that training. It's great when the whole board gets it and you get another special acknowledgement when your board has gotten that training and it's good for just learning together. So I have a level zero. Congratulations. I was not for shaming you. Thank you. I I do want to share that I was really proud to represent you this weekend on Saturday uh at the Wade McCrieded Scholarship at Oakland uh University. Our students each year for about the past six years have been involved being able to get scholarships there.

118And so if you have a 3.0 gradepoint average and um you've really done what you need to do at school, you're recommended. and this is a full ride to Oakland University if you continue on that uh path through your senior year and that you do well on your SAT. So, thank you to the Promise Zone for the SAT training. I'm still waiting to hear how that went for us this year, but we are super proud. We had about 10 students that were there and I only hope to continue to see that grow. It was it was very impactful and we're working on those pictures. um summer discovery. Just so you know, we do start our summer school and um we have um I'm going to do lunch and summer school together and breakfast is being

119served. So summer school is running uh from uh a uh Monday, June 23rd, and ending Friday, August 1st. Breakfast is served from 8:00 to 8:30. Academics runs from 8:30 to 12:00. Lunch is served from 12:00 to 12:30, and afternoon enrichment from 12:30 to 3. This is all grant paid at United Oaks in the junior high. Thank you to Balmer who's developed summer discovery. Many of us have benefited from that. And also meetup and eatup is at web the junior high school and United Oaks. Um we do have web food that started um uh already. You can get um if you uh are hungry, you can get breakfast or lunch. Uh 7:30 to 8:15 at Web and lunch is 11:00 to 11:30 already started. So come on out, get if you're 18 and under and you

120need food, that food is available to you to all those places. So you can also see it online. And if you are watching this and you don't live in Hazel Park, you can go track this. And these meet up and eatups are all over the state for you. So maybe if you're up north in Trevor City or you're visiting your friends in another place or your grandparents, there's the ability to go all over the state for free food. Uh please do it. 18 and under. Um and if you're a student with special needs and still in a program, uh you can go 26 and under. Um, so we also are excited that uh there was a fantastic program done in Hazel Park. And so soon you will see some vehicles driving around um with uh

121pictures on them that one of our fifth graders uh put on there. And so we're really excited to have that partnership with the city. I think it's pretty cool. And just wait before you know it, check that out. that is our kids that are decorating um the vehicles at um at the city. So kudos for that. Um I think that is that is it for me. Contrary to my comment that I had a lot I really didn't fundraisers they're they're on there for you. A reminder, the the purpose of our fundraisers is is not only to have them on there, but also so we can cross check, but also to show the money that's collected and come back so that you have a point of check to make sure organizations are communicating, collecting the money,

122and that's a good tracking audit wise as well is to make sure those amounts come back. Um, as well as at the end of the season, those organizations should also turn in. Anyone that has HP in their name should be turning that information in so that they're aware and that we are doing our due diligence as a school district. So, if you have HP schools or HP anything into that as it relates to the schools, it is your obligation to return that back into us and it's a good way. There's a lot of um funds that sometimes uh go missing or aren't followed through and it just is a good check for us in our uh business office. Where is the popsicle sale most importantly? That was done at the school. It was Tammy's last

123day. It was uh right before we did Tammy's. Yeah. Sorry. Day. The popsicles were we missed out. Okay. Um request for future agenda items and calendar dates. I'll just join that together because we're not meeting till July 21st, right? 21st, 22nd, and 28th. Okay. So you can add items tonight or you can add them in the next three or four weeks. Uh public comment up to public comment. Anybody wishing to speak? No papers. All right. Close public comment and we're at board member and administration comments. I have something real quick. Thought I'd get it in there. Take it. Um, I just like to thank the technology department for a wonderful job of the uh, uh, videotaping and recording and the audio that they're constantly doing on top of everything else that they do. So, um,

124you know, they're here right now. They're working hard uh, beyond their hours. I'm sure they've been here since 8:00 this morning. Um, so like many of you and so I do appreciate all of your time and and all of your efforts tonight. and it's just nice to have have this. So, thank you. That's all. I do want to thank again uh Monica and Crystal. So, I know we kind of rushed out of our first meeting because we all kind of wanted a little bite to eat, but um thank you so much for working so hard. It's really appreciated. I'd like to piggyback on that. Thank you girls very much. Um and I also want to make another motion. Um, I make a motion for the Hayes Park School District to allow the Junior Viking program

125to use the district facilities to enable the Junior Vikings program to continue in operation. This includes, but not limited to, a secure and safe place to store equipment for a period of no less than 5 years with the Junior Vikings ensuring their equipment for damage or theft. um no fees for facility rentals or custodial fees for a period of no less than 5 years and the first opportunity to use the facilities as lo as long as no other Hazel Park school event is happening. Is there a second discussion? Um I am am kind of shocked because not hearing this and not talking at the committee the whole um and while I believe that's uh what we're doing at this point in time I do believe that I shared as a cost containing that we should

126look back at custodial as a group and have a discussion to determine whether or not that we should do that. Our people are working overtime and they're not necessarily wanting to work overtime. Um, I had to re ask them to work do it on they the junior bikings have asked for the next two Sundays and we're getting people not willing to work on Sundays and so I've asked them to move it to Saturday if possible because maybe we can get more people but I think um that there should be a conversation financially before you go into an agreement and um uh moving forward with that without looking at that an agreement with the Viking junior Vikings that we were going to commit with them to partnership with them and then all of a sudden last

127week we ended that. So I think this is only fair that we give them the opportunity to um establish their um organization and move forward and try to do great things for the kids of Hazel Park. I'm not opposed to saying that we have a partnership and want to help them. The issue that we brought up before and Dr. Kirby had said she had talked to Ed about certain buildings and things like that that they could potentially use for wrestling and Ed had mentioned to me before at our promise zone thing that um they could use green acres for practice and things like that and he would have storage for them. So um I'm a little confused as to why this is that way. And this whole conversation today from other board members has been

128about saving money cost. If we can just not pay for our overtime on the weekends, that is all we're asking. But we already committed to them. I commit. We committed to them as a partnership when we started this. And it was this big thing 18 months, two years ago where I came in with this check and it was this all this big thing. These are Hazel Park kids that want to play sports. This was our feeder program. I So why would we not support the kids and pay for the additional overtime? It's minimal. I can't answer if it's minimal or not yet. Um that is what I was hoping to bring to you in July in as a conversation as I had asked to do so and not just include Junior Vikings but other organizations

129as well. Um absolutely we want to support these kids. um I have not been able to get a list that they are 50% of our kids which you have to make a decision as a board as well and we have to take away and step back and say now we're looking at financial is it is it who are the kids that are coming um because many of those kids now are attending other schools and so they were not able to share with me if they were at 50% or not which I asked and asked that at some point that maybe they share the other thing about storage is I I think you need to be aware that when it comes to storage here. Um, that means you also have to give keys to that individuals

130and I don't think that is in our best interest to give keys. So, every time they come in to get their items, there'll have to be somebody present and available to do so. And we were trying to ourselves work that out in my conversations with Ed, as I shared in my meeting minutes, and that he was going to look at something long-term for storage, but that he had asked this year we remain with that storage. And so I just think um that it it there should be some conversations before you rush into a 5-year plan. Well, I think there should have been conversations last week, too, when we decided to dissolve from them. I I think what I'm really concerned about is that last week I I want to be clear that I do think

131that that the school district should continue I mean both in kind and with space to some extent to support the Junior Vikings. There there's no doubt in that. Um there's two things here. What we did last week was we voted to remove two principal individuals from their board and then to change uh the principal contact of the 501c3 to a member of the city's parks and recreation department and have it not be the superintendent of schools. there there wasn't there there was no there was no divesting or um you know cutting off of the partnership or something. I think we we've set a strange precedent of just making surprise motions at the very end of meetings instead of adding them to requests for agenda items so that we can have discussion and we can review

132data. We're being repeatedly asked and and I'll include last week in this. We're we're being repeatedly asked to to make these decisions based on no data, no information, nothing in front of us to review. I would love to see maybe a draft of a memorandum of understanding um given the change in the bylaws of the Junior Vikings to have something very much codified between the school district given the space um the cost, the expectations of overtime, things like that because those are real. I mean, we I'm not comfortable right now just saying somebody needs to work on Sundays or or they're they're doing that. You know, there there's a way that we can present this as a working document that we can have something be a handbook, um an official memorandum of understanding that is

133signed by the school district and the new rep or the the board chair, excuse me, of the Junior Vikings. Um we we don't have anything to review right here. This is it's just being tossed in front of us with no data, no support, no nothing. And it these are starting to feel like tricks and and it's starting to feel sort of like a gotcha of we said we wouldn't do this, we're not going to. We have seen emails back and forth all week where there's been discussions about the junior high uh moving to Longfellow maybe when that building has some some updates and repairs so it can function as a community center as it was supposed to be given the state of Michigan grant like I I think it's just really disingenuous to say hey

134we said that we're going to totally separate from the Junior Vikings and that's what we voted on which didn't happen. Um, and all of these things, where they're going to store their stuff, the insurance that's required, um, hashing out with the the new athletic director who is going to be on site or who is going to be the point of contact for the Junior Vikings, something like that. That that needs to be written. It needs to be a plan. It needs to be something that we can read and review. And I mean, we just gave three dates in July that were scheduled to be here. There there's no reason that we can't work with the athletic department and the city to put that together. there and vote on something that's real instead of just some

135statements that are made off the cuff at at the end of a meeting that I'm not comfortable voting on that because that was more appropriate as a request for an agenda item and a directive to put something together make a motion than it was to make the motion. I I would like to to do something for the community and then make a statement to this as well. Um, the K12 athletics was something we agreed to to the sport. We talked about when Tom came in and then I thought, "Wow, the Junior Vikings are a great feeder program for those pieces." Then Ed came along and said, "Let's do it together." We did it on on our piece. And we talked with you guys about this happening. And then the wrestling and football program said, the

136wrestling said, "Hey, we already have this. Let's add that on." It was always um the purpose which is why I think a conversation or a call to me ahead of time I could have explained this is that these parents take this over by themselves eventually. So it's moved off our books now of course we would collaborate if they have over the 50 50% if you guys say all junior Vikings no matter where they go to school gets that that was what I had already said I would bring next month and and have us start talking about it. However, um it has always been it is the intention in the conversation I had with Ed is to eventually they will go off on their own and parents would run it. It's about us building it. I

137don't see that as a 5year piece. And so perhaps I would again ask um I said no less than 5 years. I would I would but no less than 5 years. That's that means that that's longer than maybe what we need to do it. And so again, and to also collaborate storage when they've already said that they eventually would get their own storage is important because there's been things maybe you don't know about that have happened with storing those items that have caused some friction. So I'm really looking at just doing it in a nice way. That's why I'm scheduling the events, trying to make it happen, and then we will bring to you the actual cost of overtime so that you can have some of those conversations about whether that is allowed or not.

138I actually frankly don't know the cost. And when we're talking about uh nickel and dimming um staff members versus this, I think we need to look at the whole picture and come up with a plan about what you would like to do as a board. Again, Hazel Park dance team also has students that are on the dance team that do not go to our schools. So, I mean, the motion's on the table. I would like to say the Hazel Park dance team is actually a member of our negotiated contract. So, that is different than the junior Vikings and their girls are very minimal. They definitely have way more than 50%. And I believe you changed that also so that can't happen anymore going forward. And I believe we lost two of them today. So um

139but it is part of our negotiated contract. Junior Vikings is not and now is run solely by the city and the parent group with the hope of that the parent group will be able to build this. But we built it and we committed and all I'm asking is for us to obligate that commitment until they get on their feet and able to do that. I just feel like I I I'm not opposed to saying yes or no at the moment. What I'm saying is you're asking for a lot of things and you're asking for us to pay the overtime and everything else. Um when if for some reason they had to go to a different place, they'd be paying anyways. We don't know if 50% of the kids are ours yet. She's asked for that.

140We have not gotten it back. All I'm saying is I would rather wait until July so we have all the information in front of us. Ed can probably chime in on some of it. like I would rather have all of it than vote now. What's on the table? I agree. You know, listen to April's points. We didn't absolve our involvement with the Junior Vikings. We made a couple key changes and I think across the the board here, we all spoke how we wanted to continue our involvement with the Junior Vikings and work with them collaboratively in the best interest of the students and the in the facilities and to make sure it worked. You know, everything within reason. you know, you have to schedule time and space for all of our athletes, you know, all

141of their athletes. I don't I don't think anybody here on the board wants us to cut ties with the Junior Vikings. I just think we need to have conversations about a plan. All I'm trying to do is make a motion. So I I think that the motion is to secure that the ties aren't broken because it wasn't a partnership and we dissolve the part of serving on the board. But I think that we want to secure that we're still with them and still involved. And I mentioned to Dr. Krooppy when I met last week, our schools, everything in our schools come first. However, I want junior Vikings to come second. Um, our old board policy said that uh we were to work with organizations that supported kids as much as possible. So, I think it's

142just a motion to secure that we're not going to leave them high and dry. But she had very specific motion. I know it wasn't the motion. Madam President, if I may, um I am all for the motion except for the overtime piece. I think that uh an entity should pay a little something, but I think we need more time to get the data so that way we know what we're actually getting ourselves into for overtime. Um because I know there I I've seen the emails that he's willing or they're willing to pay uh something. They have no money. We gave them $400 when we got our financials to them. $400. That was their startup for this year. They have no money and we're expecting them that we were supposed to collaborate with them to fund

143overtime. But I just I don't want to make it for a fiveyear. I don't think it's a good idea to do five years. Then three years that let them get established and let it move over to the parents because in three years opportunity to give them in three years I'm not on the board. I I don't think you are on the board in three years. I would I would like to be recall I'm the one that had the conversation with Ed on Friday regarding this and we had some understandings. Again would ask that you consider tableabling this till July so we can have a conversation. We can bring Ed to your meeting if you would like but that we bring to you the data as we shared that we um because whatever you do for

144this group then you need to be able to do it for another group if they develop items as well. If another group has students that come to our schools, then yeah, that's and that is part of your facility usage, which is why I asked us to review the facility usage in the in the next meeting and have these conversations. So, if I may ask the motion maker if they could table the motion until July. Um, that's my ask. When is this season over? Uh, the season hasn't started yet. It's right now starting. No, doing seven on seven. What this is is seven on sevens. The season will start later in July. And so they're not using our facilities for games in August, I believe, will be the first games, but we haven't done that yet.

145They in good faith, as we said, they gave me two more dates and I'm working on it as we What are the dates? Uh this Sunday and next Sunday, which we will not be able to support. I asked them to move to Saturday and I texted both of them and got no response yet to Chris Johnson and Don McGinness. Um, so we cannot do Sunday. We do not have custodians or concessions that are willing to work. So because it's Sunday night from 5:30 to 9:30. I would guess that none of us want to do that on a Sunday night either before working. So I asked them to move it to Saturday. I believe that they need to talk to the league in order to change that. I wholeheartedly agree with supporting them and I don't

146think anybody here is is against supporting them in any way, but I just think that it needs to be structured so that it makes more sense for a long-term uh commitment. I would like to be able to prepare the information to you formally and look at our uh rental as I I talked about last month, but we can bring you some costs in because I I've not been here long enough. I don't know what the costs are. So are you okay with tableabling it until July and we need to have a serious conversation and come back with details? So this is July 21st. Tableabling it to what day in July? But we have July 21st, 22nd and 28th. We I can when Bev returns from her vacation much deserved. Then we can talk about which

147meeting because we also talk about we need to talk about which uh policies are being read at those dates. I think one's coming on the 28th, one's coming on the 21st. And so we have to look at what those agendas will be for the committee the whole, but it would be at one of those meetings. So their football games start in August. Does anybody know when they schedule them? I I would like to bring all of that information back to you. Um when I bring that information to you in July, I it really I'm just saying I'm just worried that they have to schedule them and then can't for this coming fall season. Normally you schedule in advance based on I am willing I feel like Mr. Johnson has done a very well job um

148emailing Dr. Herpie and all of us on requests. So if it comes to that and he says hey these are the dates they want us to have home he can send us an email like he has. He's done a great job at doing so and I appreciate it. So I feel that he could do that and then we can discuss. I remind you that you said policy and we do the scheduling and so what I would ask is let us bring you items for policy with the cost to make a determination if you would like that paid for. In the meantime, I have not charged them anything nor would I until we can have the conversation in July. because I just wanted to if they had the schedule. I know when I managed when I

149managed um a million soccer teams and hockey teams for my kids, we always scheduled like two months out and you you had to take your dates that you had your field available with you. I've not received any requests yet. Now, there was some emails that I think you saw that said that maybe some requests for this information happened before, but I can tell you that in the 10 days or so that I've been back, I have promptly responded. I do not have a list of football dates. I certainly will take that and I will bring that to you and we will check to see if we don't already have football or soccer or band on there and work with them. Correct. I'm saying we need to do it reverse. We need to give them a

150list of available dates for our field. That's not the best way. I would again allow us to do the scheduling that works for us in a school district and they will look at the games and and get back with us because um it that's a relationship that we have down here. This is way on the dance floor. Please let us do it and then we are not charging them in the meantime until you have a conversation in July. I that's why I just wondered when they had to do the schedule because normally you have to take your dates with you. That's all. Yeah, they schedule within their league and I think that's what's not done yet. So, it's like the the league that the Junior Vikings play in hasn't even finalized their league schedule yet.

151So, there's not much to bring back at this point. As soon as they do, I will communicate that in a Sunday and let you know how it's going so that you know. But, but again, please let us do that scheduling in place and bring back a suggestion to you. I don't even know what the cost is. It might not be worth it. It might be $5,000 and we go, that's not worth it. I just don't know yet the cost. Okay, I'm okay tableabling it if um we have a understanding that they are not charged until this is brought up again. They are not being charged at this point in time until it's brought up because I do not believe that that would be appropriate which is why I asked to speak about it in July.

152So, thank you for giving us a chance to work through that. Does the second do we go with you motion Darren to table it? No. Um she Heidi motion to go. She would table it and then who second it? I did. So I'll second it again. Thank you. Okay. All in favor of tableabling. No. Roll call. I always wonder. Yes. Yes. Tableabling it. Tableing with no fees. We're not charging the fees. Uh Trusty Fortress. Okay. So we started voting. Go ahead, James. Fortress. Yes. Leaf boys. Yes. Been Yeah. I look forward to discussing this in July. I think that sort of having something codified and put to rest will be really beneficial. Um and I I mean even personally I cannot understate that we all understand the importance of the Junior Vikings to the children

153and that there is absolutely no one up here that wants to take that away from children. Um happily yes to discuss in July. Becker, yes. Fox, yes. Rati, yes. Hon, yes. Motion carry 70. Now, um, anyone else wishing to comment? I have something, but anyone else? Um, I would like to just quickly outside of this meeting say that we've talked a lot about budgets today. Um, and that the state of Michigan legislature has still not approved a budget. um and will optimistically hopefully uh do so by their own deadline of June 30th, but that does not look promising. Um and would remind anyone that is here or that is watching that the legislator legislative body is proposing um what they are calling per pupil increases. um but are actually some some strange money moves that

154would very detrimentally affect um the ability of schools to operate specifically related to student mental health um to their facilities and to behavioral issues. Um, so if you are so inclined to please contact um your representatives and let them know your thoughts about school finance. Um, encourage them to support a positive school budget, one that benefits children. Um, and that will trickle down to students in his apartment. Do you guys have anything? Happy summer. Happy summer. Anybody else? I hope you like sitting up here. I like everybody sitting up here because it's everybody that does the hard work and so I think that it's appropriate for all of you to be sitting up here. So, um I have in light of the results of the investigation, the board agreed and announced to the community we

155would implement a measure to further support Dr. Krooy's team. Their role is to help us with a plan of assistance in our finances. Tomorrow there's a Zoom conversation with the financial advisory services company and U. Monica and Heidi have volunteered to participate in that conversation to see what that involves in helping in our um finance department. I think um Mr. Miller's probably I think he's finished but will be but anyway it's part of the plan that we all voted on so we'll have that discussion tomorrow with that company and that's all I have great summer great graduations very lot of success motion to adjourn to return to There's a bunch more reading.