Hazel Park School District Board of Education Meeting of the Whole - June 9, 2025

001Oh, is that open? ofucing to order at 5:30 p.m. on this June 9th, 2025 on a beautiful day. So, we have a roll call, please. Roll call, please. Oh, excuse me. Is it Can you hear us? One second. Beaton here. Becker here. Fortress present. Fox here. Leon boys here. Rati here. Hinton here. Uh let's see. Approval of the agenda is next. So I need a I move the board of education approve the agenda with adjustment to personnel item one potential personnel as a discussion item not an action item. Is there a second support? It can't be just a discussion. We need action deadline. I'm just getting this today in five minutes. discuss. I know, but 5 minutes to look at it is not adequate time. I actually sent out a a memo on Friday and

002um we need to determine whether or not you want to do action today and I would ask that the board consider um making that decision after close session. I just don't think five minutes to look at this is adequate time. We should have gotten this in our board packet last Friday. We did. We did. This was not in my board packet. What do we What that must be something different. Is this what we're discussing as? No. Okay. All right. I make a motion to approve the I amend my motion and make a motion to approve the agenda as written. Support. May I ask for an amendment of that agenda? Um, before you were here, Heidi, I asked if we could add flee inspection to B6. to add what? Bleach your inspection to B6. I make

003a mo I make a motion to amend my motion. I want to discuss the junior biking. I'm not sure. It would probably be B7 or let's go D8 perhaps. I think it would be other Vikings. Would it be other? Correct. Where the board would like it. We're going to do this under B for Yeah. And I apologize. In a conversation today over uh some safety concerns. I asked for him to get a inspection report and he got me the quote. And where are we putting Junior Vikings? Um, did you you said E, right? Uh, D under other. Oh, D. Eight. Oh, eight. Okay. Sorry. Okay. No, I know it sounds It's confusing. Okay. Yeah. I make a motion to agend adjust the agenda to add item B6 bleachers inspections and item D8 junior Vikings to

004the agenda as written. Support again. All right. Motion by Heidi and supported by Debbie with several agenda amendments. Uh adding bleachers and junior Vikings. All in favor? Oh, no. Roll call. Portres, yes. Boys, yes. Beaton, yes. Becker, yes. Fox, yes. Rati, yes. Hinton, yes. So, we're up to public com comment. Anybody wishing to speak? I don't have any papers here. Okay, then we need a motion to close session. I make a motion to recess to close session under 81H to consider matters exempt from disclosure by state and federal statute. Support. Okay. Motion by Heidi and support by Debbie to go into close session under 81H. Is there any discussion? Just question. Are we motion for both Andy or No, one at a time. One at a time. I just want to make sure. Good question.

005Okay. Roll call. Fortress, yes. Lefron boys, yes. Beaton, yes. Becker, yes. Fox, yes. Rati, yes. Hon, yes. We'd like to ask uh if Jamie can come in and take notes for us during this time. Thank you. Some of the tables grow up. These are pretty stand. We're good. Ready. Need a motion to call the meeting back to order. Coming out of close session, I make a motion to return to open session. So, can I say adjourn to open session? Okay. Motion made by Heidi and second by Monica to reopen the meeting. Um, um, roll call, please. Forress, yes. Yes. Beaton, yes. Becker, yes. Fox, yes. Lrom boys, yes. Hon, yes. Um, okay. I need a motion to go back into closed session. Uh, I will motion to recess into closed session. Uh, under section 81A

006to consider the dismissal, suspension, or disciplining of or to hear complaints or charges brought against or to consider a periodic personnel evaluation of a public officer, employee, staff member, or individual agent if the named individual requests a close hearing. An individual requesting a closed hearing may resend the request at any time in which case the matter is issue must be considered after the recession only in open sessions. Support motion by April to go into close session under 81A and supported by Heidi. Y um roll call beaten. Yes. Forress. Yes. Becker. Yes. Fox, yes. Leon boys, yes. Yes. Yes. Please. I was reminded that I wasn't speaking. Oh my gosh. I just know right here. [Music] Oh, watch. [Music] I might have done any [Music] I guess you [Music] I [Music] I just want to make

007sure they got Did they have Who has it? resolution. She has it. He has it right here. Darren has it right. [Music] That's No, that is the motion. Resolution motion. It's the same motion. No, no, he's got Yeah, this one right here. So, what do I resolution? That's correct. Okay. You still [Music] got a motion to reopen the meeting. Motion to reopen the meeting. Motion by Monica to support by April to reopen the meeting. Roll call, please. Yes. Yeah. Yes. Sorry, I'm so sorry. Yes. Becker, yes. Fortress, yes. Fox, yes. Leon boys, yes. Yes. We are going to read the resolution. All right. So, the resolution for what we were in for executive session, uh, board resolution of non-renewal of contract, a meeting of the board of education of the city of Hazel Park School

008District, Oakland County, Michigan School District from here on board would was held in the school district on the 9th day of June, 2025 at 5:30 p.m. The following preamble and resolution were offered by I have a blank spot. Oh, that's the first um trustee and supported by second. Who called the motion? I'm was just no one did. Um so I think I need first. Yeah, I think you do. So I move the board of education approve the non-renewal employment for the employee as presented. Someone needs a second. [Music] I went back. I'm sorry. Sorry, I should have not read the resolution until after we had the motion. So, now we have a motion on the floor. We were told that was the motion. So, Oh, and now I don't have what she just read. It's

009read on our second potential personnel action. Is that what you read? I move the board. Okay. Um motion by Monica, second by April. Correct. Nate, sorry. Uh for non-renewal of employment of an employee as presented. Any discussion? Now, do we vote and then read the resolution? Should we vote and then we read yes? Do we vote and then read the rest? No, we actually No, you actually put the motion on. You have to read the motion first. There's whereas and what you're what you're proposing. Okay, I will continue reading. The following preamble and resolution were offered by trustee Rati and supported by trustee Baker. Whereas the administration has recommended that the probationary employment contract of Tina, a school social worker, not be renewed to the fact that her actions have been problematic and that her

010services have been found not to be effective. And whereas the board has reviewed the superintendent's memorandum and related materials upon which the administration relies and has consideration considered the statements of the Miss Verassie if any. Now therefore it is resolved that the services of Tina Verassi are found not to be effective. uh two based upon the finding that Miss Verassi's services have been not found to be effective as well as upon the fact of her problem pro problematic actions as related by the superintendent. The employment contract of Tina Bassie shall be discontinued as of the current 202425 school year. The board secretary with the assistance of the superintendent or her designate is directed to provide Miss Verassie on or before June 15, 2025 a written statement setting forth the provisions of this board resolution that

011her services will be discontinued as of the end of the 202425 school year and that her probationary employment contract shall not be renewed. Now we can have the vote. Okay. Um, real calm is yes. Becker, yes. Beaten, yes. Fortress, yes. Fox, yes. Leon boys, yes. I'm sorry. Yes. Hinton. No. So, six. Yes. Okay. Motion carries. Yes. Motion carries. Six to one. Next thing on the agenda is potential personnel action. That was it. Sorry. Administrative moves. Are you ready for discussion? May I go ahead? Okay. So, um as uh we've returned and we still are awaiting, we'll talk about the budget in a little bit. Um we as an administration in the fall before I left started making changes and not replacing positions concerned about finding out where the end of the year budget would be

012and we have always said that we needed to make changes for the 2526 school year. Given that staffing and such has been an out, uh we are looking for ways, as I've returned, to consolidate costs for the school district. And so this um administrative team um uh moves to remove the K12 supervisor position. Not that it's not needed, but it's one of the furthest ones away from students. And in the midst of that, um George will be the high school principal. Uh Mrs. Beachch will move to the assistant principal. Um and then Dr. Kaminsky would move to the junior high. Um, everyone's very excited actually uh given the fact that Dr. Kaminsky has been working with the schedule all year long and working very closely with the staff there and um Mrs. Beach feels like

013that's a great move. We were looking for a strong instructional leader and we know that her um background of reading specialist and coach um and her instructional um piece to the high school will be an added um positive move. Um we did this move because when we remove the K12 supervisor, we have to have a position for her to go in because her contract was approved for two years. So and she is under those guidelines as a certified administrator. The total cost savings is is $106,000. That's just salary. That's not benefits and medical and all of that. And so, um, this is the first move that we have made, um, since I've been back to do some extra reduction, um, that will show up in the 2526 budget year. Questions? I love that we can

014save money. What was that? But I love that we can save money. That's what we're doing. We're making sure we can keep it as far away from kids as possible. So, why isn't George's salary the same as um Miss Mckenry's leaving going salary? Because it's the next year's salary for the contract. So, her salary Oh, and she also has longevity that's in that contract and um that's in there as well. So, um that does not include his longevity. He may in fact have longevity that'll go in there as well. That's straight salary. He's a different step than him, but that's that's straight off the contract. Yes. So, is this new salary the firm break that he's going to be getting or is it Yeah, that I believe this is step four. Oh, actually have their

015contract. Step five. I think she was step five. He is step four. Yeah. This is his fourth year as an administrator. Um, I don't have really questions and I know that everybody will do a fabulous job in their place, but I did have a little concern um that even though you told us that it was going to happen, I had concern that you that it was announced to the whole entire world before we actually voted on it. That was just a concern of mine because it kind of now if anybody were to say no, it would look really bad. But um so so in the future I would I would hope that we can vote first. Um and you um well first thank you for that because normally we do go ahead and assign we

016make recommendations to you and we do announce that. The other reason that this is important for these moves to be announced to our staff is that our staff is has a tremendous amount of unrest. Um they were unrest about who their principal was going to be. They're unrest about who their athletic director is going to be. They had significant concerns and I can tell you that this caused a lot of to our staff. No, I I get it. I'm just hoping in the future maybe we can do it. Um I don't know that a week between the announcement and now that's all. Just in the future if we could we could vote first. Any questions? More questions? Anybody else? And please speak into the microphone. My light keeps going off. Is that normal? Oh, you

017got to make sure it's on solid. It keep Yeah, it's going up. Then turn push. Yeah, it's on. Okay. We got to back up. Thank you. Okay, moving on. Dr. Krooppy, athletic director. Yes. So, I first want to uh give the board the knowledge that we um I met last uh week with Bev and Darren. And I had had some information that a former staff member was interested in the athletic director position. So, I reached out to that person and that person did share with me last night, which is why this memo came out a little later, that they were not interested in interviewing. We then had another person that we were going to interview that um got a job coaching at Wayne State and so withdrew. And so that left us with two candidates.

018Um given that situation, this what felt like another time where we could do a reduction financially um in central office to pull give us another $100,000 of savings. And so with that, we would have um Chuck Penis become the athletic director/director of communications. um he's been there before and we would do this for a year and then February we'd come back and report and see how that's working with communication. Um Chris Rati would remain as a pro promise navigator but pick up some additional things in the summer like doing some scheduling and be on site because we also want Chuck to not be so overwhelmed. So we want Mr. Reti to do that. And then um Morgan Lee who is his intern is a junior now in college um she would pick up some additional

019um items like writing some of the letters which will also be a good experience stepping her up after the years that she's done that. Maybe she's going to do the magazine if we choose to do a magazine but get her those steps to also alleviate some of that off. Um the board had decided to move Mr. Patterson to district council. And so in the athletic office that saves us 99 um,995 without benefits in there. Um, all people are talked to. Um, we will sit down and have a real clear guidelines about who's doing what, especially with the secretary in that office as well to make sure that everybody is comfortable. And we'll share that back with you in a spreadsheet like we do usually in August. We say here's what everybody's doing. We'll make sure

020that we do that. But again, we have to cut costs. Um, and again, we're looking for positions at the district level that we can do. So, with this, can we get job descriptions for this for Monday on on these? I'd like to see job descriptions before. Sure. But that will take time away from doing the budget and other things that need to be done by Monday. Um, but we certainly can take the job descriptions we haven't but to do them and sit down with everyone. Um, but we certainly can. Well, that's budget's finance. This is HR. So, I don't see how it would affect the budget, but yeah, I would like to see them before voted. Is that the uh to the board if that we all want job descriptions for the positions by Monday?

021I mean, because we just clarifying question, we just gave um Mr. Redee $5,000 extra to do the high school sports on top of the 5,000 for the junior high sports on top of and now we're looking to give them another 5,000. So he didn't get any action for high school. He got Yeah. Um that his salary No, his salary was um Am I not doing it again? We were told that that navigator was $40,000. We have a salary. We'll bring all of that information to you next week. I I don't believe that to be accurate. I believe that his salary currently is $49,000 and then the extra $5,000 because he'll pick up some additional things from the athletic director while Chuck's doing the other pieces. So, we did not increase his salary this year was

022$49,000. We'll bring the data to you. Is Chuck getting an increase? Yep. The increase was a suggested $10,000. I don't have that memo. It's okay. The memo is in front of you. I'm sorry. And it was it was I might not have got it in time. Right. uh where and since it's a committee the whole is often that we're coming in and bringing it up which is fine because it is committee the whole we're not going until next week. I just didn't have a chance to see this memo and we will um we'll you know work on uh getting those job descriptions together um and sit down. We do have a full day administrative workshop for the next two days um but we will make sure we get those done. And and can I add

023to um Chuck's job please? the um I want to say also he has two interns I believe student interns from the high school that kind of helps him a little bit with the taking of pictures and stuff so that will alleviate some of the stress because I saw that on the website and then also you know that area and Brad's area work very well together as a team helping each other out you know like videotaping the uh the class today. I mean, the commencements and and you know, which Brad's team did a wonderful job. I watched it and I thought it looked great, sounded great. Um, and I already told Brad that, but you know that between the two of them, I I think Chuck is going to be okay. Well, do remember going to

024have some help that his job also is whenever there's an alert that goes out, Chuck is writing those and doing those. And so, he is a true communications director. It's not just about taking pictures. That's a piece of his job. But that's why we give Morgan a few more hours and it lifts her also to start some of those writing and being able to send that out and get her ready for when she graduates two years from now. Um, and you know, who knows, maybe she'll come back, maybe that's how I got my job working in the district by helping out and filling in and being a co-op or intern or you know, um, through the years. So, I'm kind of I think it's there's very few few positions that we can combine. Is this

025ideal? No. Will Chuck do it? Yes. And if we balance out, that's why I really like to take some time to sit down with them to talk about who's doing what and hear Chuck's views. Um, but we will get it to you by Thursday night. Have you asked to? Yes. Oh, yes, of course I did. I would never um put this out uh to you without having a conversation with people first to make sure they're okay. Anything else? Anybody? Okay. [Music] Uh the next thing is contract reimbursement. May I go ahead? Um President Dr. Krooppie's uh vacation pay that she has due and $3,000 merit pay. If you want to comment to it not to exceed $10,000. It it is also, if I may, um the ability to pay out 10 uh days that'll go

026directly to my This is all per my contract. Um the 10 days that I would put towards um a payout. Is that the tax sheltered annuity? Yes, it is the tax sheltered annuity. So 10 days would go to the tax shelter annuity and the 3,000 goes to my goes a regular and they're both per the contract. When is um Dr. Ky's next um review schedules. Does she have one this year? I know she didn't have one last year. No, I had one last year. I don't have one this year. I haven't looked into it. We have to do the new training to to do the next one. Right. So, I did have one last year. It was highly effective and then so this year is a skip and we didn't remember we did not do

027the training as Bev said because I didn't need to be evaluated this year. So we'll have to bring MESB out. You did? Yes, he did. And so my evaluation if you keep the same cycle will be next May, June. So the the end of the 25.6 school year. Yes. And we'll have quarterly updates if we if the board chooses to follow those same formats. Okay. So next thing on the agenda is the attorney reimbursement. Uh, this is for something we voted on in January 2024. I have the minutes. I don't know if you want to comment first. Oh, just that the I I have the minute that was on there as well that um you know, this was a request that was done back there that states uh to administrators not to exceed 5,000. And

028um uh fortunately unfortunately I've had to use that 5,000 and more. and I'm asking for that reimbursement as approved by the board. So, um I have to comment that I asked for it not to be on the agenda and was told there'd be litigation and then it ended up on the agenda and then it was written to us that I asked for it to be on the agenda, but the secretary's notes say I asked it not to be on the agenda. So now that it's public conversation, that's what I was kind of trying to avoid until we could talk further. Um, that money was designated for a certain situation a year and a half ago. It's not money that just gets put in a fund that the superintendent can draw on whenever they want. And

029three board members were not even present and do not know the conversation of that close session, what that involved. Um, and so I just want to make those those um statements about the reimbursement. So, we'll vote on it uh next Monday. To be clear though, we did not come out of that post and say you whoever those two admins can only use it for this. It was voted they can use it for legal fees. But we didn't even say the their names. We didn't say we said two admin. We never said names who they were for. It's very unclear. The board speaks through its minutes and these are legal. Um, it does not have names and it does not say what the reason was and through the investigation the attorney asked for a memo or

030anything to prove this was for Dr. Krooppy and was given her lawyer gave our lawyer nothing. Well, because I I have to say I'm not privy to that information. Uh, and my attorney was never asked for that under my knowledge. And that would be attorney client privilege that um I have not given the ability for us to have that conversation here. Um, but I going to say to you, I'm not uh privy to that, nor should we be talking about it. I watched the meeting today. I wasn't around for this obviously. So I watched it and what she said was exactly what was said coming out of that it was two administrative pay not to exceed $5,000 for two administrators. That's what it said. Okay. Uh are we able to have a copy of those

031minutes added into the packet or into board books before Monday? You sure? You can download them and upload them. I have them in there. Yep. You can go and look. I think we watch the videos as well, but it's it's easier if they're part of it. So, the next thing is transportation director discussion. Dr. Drew, go ahead. Yes. Well, one of the one of the first things that happened to me when I came back was a text message that very morning from Gina Brew asking me to stop by web. she had something to tell me and my heart went and um I did go in uh we talked about it um she has um made uh the decision that she wanted to retire. I said what could we do because it's very short turnaround. We've

032done no training. Um that's a big job because remember when we decided to take our transportation back it was transportation director and dispatcher two different jobs and she agreed to do them together. So, um, I said to her, "What if we could offer you some dollars, would you stay for a year? That would allow us to post the job in January of next year and then have some once a job, whoever was given that job, then we would have an opportunity to train them." Um, listen, she's pretty amazing. She's talking to me and she's picking up and she's announcing where somebody else is going and then taking out somebody else on. And I think this would be a significant loss to the board at this point in time. Um, I did do this under MASB's

033uh survey. Um, I know that uh Trustee Lefro did send the top part of that, but we need to remember that when we do salaries for Oakland County, we need to use Metro Detroit because our salaries are significantly higher than they are across. So, I found the uh 84,000 to be within the parameters, especially for someone that's been an employee for that long period of time and dedicated to the district. So that was my recommendation to you. Um I will step away from the mic. What is her length of service? Do we know? Oh, way before me. Yes, she's a driver. She was then she was removed. She still drives the remover. She was removed from the position when all of this happened and then we brought that position back um after we said maybe

034collaborating with Ferndale was not a cost savings. And the the comment was she still drives and yes she does. 1991 1991. My my concern with this is that um she received the 5% with everybody else and this is a 19% pay increase. That would be 24% in in the course of a year. And I realize it's a short term for one year. Maybe we can um collaborate and find something else. Maybe she can help train the new person if we post it right away and and pay her as a consultant. I just think this is an exorbitant amount of money when we're trying to make cuts. There was no percentage increase for for non-UN or supervisors to the 25 26 24 25 when we gave everybody the 5% she got her 5% like everybody else

035which however I do say that we spent a lot of time paying attention to um operations and maintenance as well as um communication and did not bring her up to the level of a director's salary. So, I have to tell you that the time and effort that would come in for ordering buses, thinking through the electric buses, if that's what we choose to do, and all of that would be detrimental to hand that off to somebody else. And the good ones are retired. They are. So, this is an adjustment, but it is in spirit a $15,000 retention bonus to not retire now. Mhm. Um, so with that, I'm I'm then assuming slashhoping that this position would then be posted early so there could be considerable overlap that would allow someone to get up to speed

036and sort of eliminate this problem going forward. Our intention would be to to post it in the new year. Okay. get as many applicants, do an interview process, and then yes, have some overlap. Maybe not months and months of overlap, but enough time. The likelihood that somebody internally might apply um would be my guess. So that then that person could be trained by uh Gina during that time frame. I think we have several people that might apply. So is that person going to anticipate getting 82,000 almost $83,000 a year person? At that point in time, we'll make recommendations based on um their beginning in a transportation job. Um this is like steps that we don't have in place for our non-UN administrators. This is like a step for her and then you go back to

037the beginning of that. I would hope that we do that anyway. We have some things that should have been taken care of with developing steps for all of our administrators due to the OS changes that have not been completed yet that we will at some point in time when we figure out when and if raises can be done for the rest of the staff what that looks like. But for this, it's a transportation fund expense. It is not a general fund. It is not that. And it is very important to organizing getting our kids going for next school year. So we would like to we would like if the board chooses to have that opportunity. this as general. Yeah, the point of clarification, the memo does say general fund. Well, it is transportation. So, how

038is transportation different than the general fund? Thank you. There'll be a transportation report and a transportation claim that's done to the state based upon our usage of transportation. And there will be some general ed reimbursement, not a whole lot, and some special ed and GSRP reimbursement. Is that new? A transportation fund? No. No. Oh, okay. All right. Is that it? Are we going on to transportation summer help? I'll take this one again since I'm uh doing transportation. Um so, um we have always done summer bus cleaning. We have two, um bus drivers that stay back and they clean all the buses. They scrub them down. They paint them as needed. They do work in the whole transportation area. What we can't find is a memo from uh Trusty Leaf Front asked me last night, you

039know, where was the memo? We don't see a memo, but it has always been. And so um yes, Darren's taking his head. Yes, it has always been. Um whether or not uh the previous supervisor of that group did a memo. Uh we did do a member as we thought through everything that we needed to do coming up to this meeting and making sure we got it in. So, it it has it has been we tried to reduce it a little bit in the amount of time that somebody is working instead of just open-ended you're going to you're going to spend all summer cleaning the buses. Um but we did um it has it has been done. If I may, you know, they they go through and take out the pencil markings, the markers uh underneath

040the seat, the gum and the the stuff that kids leave behind, I could say. Um they scrub the floors, they they make sure that all the seat belts are clean. I mean they go through I mean it takes about almost a almost a week week and a half for each bus. And the reason why why I know this it appeared um is because remember co and that summertime we had all that help from the transportation department from uh for for the computers. Well, there was a couple of them that had to go and do the transportation department and they would come back and they say, "Are you okay with all your computer upgrades and all that?" And I say, "Yeah, we're good." And they go, "Well, we're doing this." And and they would tell me

041what they were doing with the buses. So, that's how I know. I don't don't you know, not a magic person, but the buses. Yeah. I wasn't cleaning the buses, thank goodness. But the only thing that was kind of brought up to me by somebody was uh it says in the memo, oh I don't have my glasses on. Uh something about maintenance of the bus. And I guess that um they're not doing they're not going to be changing tires. Uh they're not going to be changing oil. Um but they're going to paint, you know, they can paint any small damages, things like that. That's um because they have to do that because if the state comes in when they um uh look at those buses for licensing, if that bus isn't looking perfect, they'll even for

042a scratch in the inside, they'll uh shut you down and you won't be able to use the bus. It's weird how it is. So, the all that stuff I believe and I'm just talking probably will go to the mechanics to have the mechanics take care of the wheels and the brakes and the you know, all that stuff. So, you know, even though this says somewhere in here about maintenance, we might want to just kind of fix that a little bit so it doesn't come out and say, but um yeah, it's not they're not going to be the they're not going to put on their overalls and get all greasy, but we can certainly adjust we can certainly adjust that memo. How many buses? Well, that's a really good question. Gina had surgery today, so I

043couldn't have that conversation. Um so, we will certainly have that on Monday. Um, I want to say six, but I don't believe that that might be correct. And so, it's one of those where I say I'll get back to you on that. All right. Is that it on now? Is this 18,000? Is that for both employees or just one? That's for both. That's the total cost. Not to exceed. So up to 30 weeks or up to eight weeks if they get them up because pretending it's six buses. That's a lot of time for six buses. But um like a lot of it's a lot of work. I'm very excited. It only takes about a week and a half for one. So yeah. And and you know, in all honesty, I know Gina and I I

044haven't spoken to Gina in probably two years, two and a half years, but knowing that group over there that I become close to. Um if if they're done, they're not going to say I need 10 more hours and I'm going to just hang around for the heck of it, they're going to be done because they care. They really care about their jobs in Hazel Park. So I I I don't think we have to worry about being charged more than what, you know, so if they're done with the buses, they're going to move on. They want their summer. That's the maximum exactly. We tried to have the conversation to reduce it like maybe 3 weeks, four weeks and that was a hard no that that's not going to work. And so I will be supervising transportation

045this summer and I'll make sure that I get over there and kind of see what they're doing because I'm I too am curious about, you know, minor things that they're doing on those buses as well. So uh we will give you feedback on how that's going. And listen, you don't you um don't have a more motivated staff to make sure that financially we're doing what we need to do. We're only putting costs on here that we feel like we absolutely have to do and we've been combining and trying to be even more transparent so that you can see additional things. And for disclosure, I really this is just off the cuff and I really don't know, you know, if I'm 100% right, but I just know what I know from the past and and I

046know the group. So, I didn't talk to anybody this past week or just want to make sure that you know who did Darren talk to? Nobody. It's institutional fact. Yeah. In fact, I need to call and talk to Gina. Nine buses. Mr. Richardson just texted me. He must be watching at home. Nine buses. I was like, Brad Richardson's text. Thank you, Mr. Richardson. And I got to get a YW on my watch in a minute. I can hear it. All right, moving on. Buildings and grounds gym floor maintenance. Um, I don't have it in front of me. It's a little confused. It says not to exceed $9,2544 with but then it makes a comment that the the high school's listed on there, but the sentence says without the high school. So, I should have copied

047it. Maybe somebody can read or Yes, it does say the high school main gym is addressed under a separate proposal um and is not included to this response. We that's an error on our part and because it wasn't there and then I asked her to put it in and um so but we did share with you both quotes behind the piece. So this um that sentence is wrong. The high school main jam is on there for 36461 included in the 924. Yes. I want to draw your attention to a couple things. Um we did share um the uh on the gym floor there's conversations about doing the volleyball and the basketball so that they can uh participate and do cross lines. Uh if you go into the junior high or you go into ax gym,

048those lines have always been on there as well. And so uh th that cost is uh and we didn't add that in there as I'm looking at the total piece. So, um there's it's 800 for two volleyball courts being with really light lines and um 1,600 for basketball courts. And this allows us to utilize this. We have to um I I know that CJ himself has at least three different teams that are going to be going at the same time girls are going and so we have to cross which is why you bought those baskets to do those gyms. Uh Trusty Lefrono, you asked me about when things had been done and I have a spreadsheet here. Um, in 2024, Hoover um and the high school main gym was done um as well as the

049junior high mains gym and web um was done. Um in 2023, nothing was done but Webster. So, you know, like there's a spreadsheet of when these items need to be done that that uh Greg sent off. Um but the high school main gym is to be done again and you really need to do those gyms every year if you can because the kids fall and slip when they're playing basketball and such. So more usage means you got to get it finished. Oh, you sent that to We certainly can send this spreadsheet to the board. Could you please type talk into the microphone? Me? Yes. Oh yeah. I thought you sent me. I was right on. No, you're okay. So I'm like eating it. So I just asked her to send that to the board. My

050microphone was off anyway. Sorry. Um it's green now. Um so I just want to ask clarify that the 16 + 8. So, an extra $2,400 above and beyond this 9,000. Yes. I just uh noticed in our midst of this, we put the high school gym on, but not the extra for the lines that we're asking to be done. So, that will be corrected uh Monday for the meeting. And so, to clarify that, you're saying so like we can put the thing down and CJ can have nth grade going, JB going this way so that we're not So, we have extra space. As we know, space became an issue. Um practices. Yes. for practices. And so this will allow um just like you can do in the aux gym, you can go the opposite way. You'll

051be able to go the opposite way. And at first I was like, "Oo um I don't know how that's going to look." But actually, we've seen it already. It's it's very light lines that are on there. And like you said, that is why we did the basketball. That is why we did the basketballs. If they can't practice with the three-point or anything like that, it's very difficult to do that um to have that ready. So what was the extra amount? It was um 800 for volleyball and 1,600 for basketball. Excuse me. Okay. Um just make sure So you're going to add that to the memo. Um when I footed this, it was actually 11,15244, not 9,000. We will use our calculators to double check the cost of all that with that additional thing in there.

052Thank you for pointing that out. I got that same number at 11,000. Okay. Are we done with the gym floors? Yes. All right. Roosevelt roof repair $8,950. And I wrote I didn't check my email before I came, but the beginning of that is Roosevelt, but the description on that one page on that memo is uh web at $5,400. So the top is roof damage at Roosevelt. Did you get my message on it? Yes, we changed that, but I missed the cost piece. um um that would didn't get changed. So, yes, the 8,900. It's 8,950. We did fix the memo um later this afternoon. Um that that takes that middle piece out. Just the cost is wrong. And so, yes, this is something that needs to be done before winter. It is not an emergency. Um

053it does look like we copied and paste and then forgot to grab that out. So, we apologize. We'll get that fixed. But yes, um it has to be done before winter for us. It is not an emergency, but an emergency before winter. So it is to invest though. It is on our building Roosevelt and per the contract we are responsible for those. Just make sure it's not web. No, it's not web. We web is good. Okay. That's that's what I was just It's not the whole roof. It's just part of it. Yes. Right. Yes. Did you want to speak? No, I'm pretty loud. No, I got it. I Okay. Anything else on that hearing? None. Moving on to bus purchase, $73,497. Yes. So, when I returned, uh there was already a discussion that was occurring

054about the purchase of the next bus, which we need to do. Uh number one, we didn't end up getting the electric buses. Uh they wouldn't now be out until the following 26 27 school year if we choose to do that. So, we'll come back and have some committee meetings about that. But, we do need to get a bus. uh we have to um remove buses that aren't appropriate for our kids. And I do want to point out is that as we continue to buy these $5,000 buses um two times, two years in a row, we've had our third graders stranded in Lancing and or have to jump on the second bus because our buses break down. And so we do need to spend and and get a new bus. Um and we will still need

055regular buses when we in if we do electric buses. Anybody questions? This is cycling bus two this year. This is cycling a bus out of the fleet that is unsafe and Yes. inoperable for students. Yes. So, we're still going to keep the nine buses. Oh, no. There'll be eight. Eight. Because one of the one of the nine will go, right? But this will be this one. So, there'll be nine still, but it might not be here in time in time because we're ordering it late. So, let's not clean that one. Okay. Except if your child gets on the bus and it's dirty, you would be mad. Well, we won't have it. Let's hope not. So, when do we plan on purchasing this bus? Next Tuesday if you approve it. Okay. Finished. Any more bus questions,

056comments? Okay. Hback filters $11,39.15. I think we do that all the time. Yes. Remember during COVID we did it three times a year transfer. Before CO we did one and it was one of our agreements with uh MEA to make sure that we kept best practices in place. And so this is the quote for two times a year. So the 11,000 for twice. Yes. So it's around roughly 5,500 time. Yep. That's good. We need it. Yet we want our kids and our staff to breathe healthy air. Uh playground mulch $20,85. That's crazy. Mulch is expensive. We know it's also expensive to build, but it has not been done. Hold on. What was my answer today from Greg? I think since I'm going to look slowly for my answer. Did you write it to me? No.

057Oh, okay. Because I didn't get it until later this afternoon. Oh, yeah. I want to say 24. I want to say 2023 is the answer. 2023. It's been two years. And remember, this also takes away some of the custodial work that has to be done because now it's blown in versus raking it in. And it's worth that time to get it done. That's a safety issue. I, as I said in my weekly memo, um, that in my experience, you do it every year because it gets smashed down by the kids and the families on the playground and then it's not safe and kids get hurt and yada yada yada. But it is expensive and it's special mulch. Weren't we doing wood chips at one time? a special wood. It's It's wood chips, but it's uh

058it's special coated wood chips for playground. Also double ground like so it's smaller and less like pokey. Okay. Uh moving on to bleachers. Yes, I apologize for this last minute ad. Um, today we were in a discussion uh with Greg and we were talking about the bleachers and the wear and tear on them and how uh as you know or maybe you don't know that when you are on those big bleachers and people jump on them, which they do, etc., that they come unscrewed. And so I said perhaps before we come up with a solution, perhaps we should have somebody come out to um investigate and give us guidance. Um there are uh litigation issues when you aren't regularly checking your bleachers when kids get hurt because then you find that you have inappropriately taking

059care of your kids. And so this $500 Greg told me is for home and away and it's also for softball and baseball bleachers as well. So actually I thought it was a real good bang for our buck also to make sure that uh we have a report that we can share with you about what needs to be done. These are outdoor bleachers. Outdoor bleachers. Can I ask a question? Does this include our blooters at the junior high? I don't believe so, but we could ask for that to be added for next week when we appropriately give you a memo and appropriately put it on the agenda. I'm just questioning because I know the baseball bleachers over there the outside. Inside I believe they had done last year ones just at the junior high. I was

060wondering if this included the junior high. So why are they not checking the inside ones? Ours are brand new at the high school. But it doesn't Um, I will double check, but I believe we had our bleachers done last year, and you really kind of usually go every other year, but I will check on that for the inside. And we should have a report that tells us the oiling and other things that we need to do, right, on those to keep them safe for people. We'll have that to you next week in a memo. Greg was coming back. Okay, moving on to finances. And the first item there is budget discussion. Dr. creepy or I'm going to take it again only because um and then you can ask uh Monica additional questions. Uh as you

061know, we asked um as has been done in the past to go to June 30th and I do know that several individuals are not available and I respect that. I do need to tell you what that means though that as of this afternoon, we weren't totally finished with the 2425 final budget and we have not started the 2526 other than looking at some salaries. Um so what does that say to me? that says that the time and effort that usually you spend a very long period of time working together as a team really looking at items and questioning them is not going to happen. What we will do is give a list to um Crystal and and Monica of all the things that we've changed in the budget to make sure that when they roll

062those pieces over versus doing zerobased that we take those out. As you know, Matt would just roll them over and add a percentage on it. We're g we're going to have to do that a little differently this year. So the what we get as that I don't believe will be accurate at all. We also don't as I was today with legislators and superintendents, we have no idea uh where that budget's going to come in for state aid and so we just put 395 on to the state aid. That is where Governor Whitmer is projecting to give that extra amount. No. Yeah. The 3 extra. Yes. As well as we'll do a zero flat enrollment. I'm uh interestingly um like excited of the amount of people we had last Friday. So I gave those numbers. Um

063my suggestion was to do a budget amendment in August, but Monica spoke with um her mentor and their suggestion is just give a budget update. Like we used to do those spreadsheets with Dan to say kind of where we are. So give a little more in-depth budget update. Hopefully we'll have our title one dollars in and other grants that are in and hopefully we'll have a budget from the state. I don't know. Um as you know all the organizations have requested that. So just to know is that in the midst of all of this in the midst that everybody was doing that we are not where we need to be um we are ready and going strong for um our audit which um is good and we'll be ready for those pieces but as where

064we are with the budget I haven't seen the 2425 final budget yet. So and there's a lot of questions we're going to want to do. So just to know that it it's not going to be where we want it next Monday but we will present it and give it to you. It's also uh it was put in the paper today so that we're going to have the budget for 2526. We have to next week. Yes. But again, it's not going to I'm going to say this very gently and hope that it clings out. It's not going to be worth the paper that it's written on because we're we're just starting it and you can't do a budget in five days of this level. Is he still working with us or no? um he has reduced

065them out, but really he's just working with um them to pull reports and help guide them. Like right now, I believe he's looking at our 2425 budget and um the end of the year budget and seeing what Crystal and Monica did and just reviewing it and see if there's anything that sticks out to him. Okay. Cuz I was under the impression when we voted to extend him, we extended him to May 31st. Um I wasn't here. I can't answer. I'll have to get back with you on that. But for June, it was for May and June. Yeah. Not to exceed a certain dollar amount. Yeah. There was a limited amount of hours and that's what he's been doing. And so they've been doing the work up front and he's looking at this because we want

066to be uh we want to do it right. Right. We want to get close because also you'll get an audit finding if your line items were aren't where they need to be. So the state is incredibly unlikely to have a budget by June 30th. Well, you never know what's going to happen. Sure. But I I think that no one will be surprised to find that the state does not have a finalized budget by June 30th. What impact will that have? Well, as it has had, it's difficult to plan, right? It's difficult to plan. And I can tell you, uh, one of the superintendents here today of a very large school district said they eliminated a ton of staff. They lost their jobs because they are concerned about where the budget's going to come in. um

067and they might not get as much uh 31A in dollars. Um and so it was again explained to our legislators today about the importance of thinking about the process that Michigan uses uh for budget approvals. I I think I've shared before in Illinois you used a year back CPI so that you knew what your tax rates and everything were coming in a year back instead of trying to deal with what the legislaturator is doing. So I hope that at some point they try to fix this. But it is when I came here I was like what? This is crazy. You don't even know sometimes until December some grant dollars that you've got for early on. It is just not a cohesive way to go about budgeting for schools. But we know schools are not funded

068appropriately. Nor is Hazel Park. So um I have a couple things. The the budgets always has to be estimated. It's ridiculous how the state works things out. But they're also Debbie went to that meeting said be very conservative when you're when you're planning a budget this year and that's why they're all in uproar because who knows what's coming from Washington DC and if they cut title one and so many things that budget will probably be amended 10 times. Um but I'm glad that we're going to have something though next week but we also have to have that budget that budget hearing for the public. So will that come afterwards? No, the budget. Go ahead. Good. Um, we have it posted that we will have a budget hearing at 5:00 prior to the regular meeting. Oh,

069good. Good. Okay. And then the local taxes, we hadn't received them all. Have we received the rest? You and Crystal thought we had like 700,000 coming from local. Um, we did just receive a delinquent tax payment. uh about I think it's well around 645,000. Oh, that's probably it. So, I think that's the piece. Nice. Yeah. Okay. Good. Thank you. Anybody else? Anything else on the budget? We'll move on to Delta Network Solution block hours. Mr. Wilkins, I answer that. Good evening. Uh just coming to the board to um ask for approval of 40 block hours to this helps us um troubleshoot any issues that we may be having with our network with our firewall. Um any upgrades, monitoring and documentation. Um we do a lot of it inhouse, but if it's something that we can't

070figure out or we need another set of eyes on, we contact them and they help us out. Do you think ours expire given that we last purchased them in 2021? I'm guessing no while they last until they're gone. Yep. Okay. Would would you give a example like we spoke about today of what's why this is important to do this right now as well? Uh we have a 10 gig pipeline from Oakland schools and currently we're running one gig. So, we're trying to do this so we can they can help us upgrade and figure out um why we're only running on one gig instead of the 10 gig. So, how many hours do you think that'll eat up out of your 40? I can't even say. I mean, it could be just something in a config

071file that could be wrong and it could be um Delta has been very gracious with us through the years. Um we basically when they started as a company we were one of the first people to uh get their routers and their switches. So um they we've had this relationship with them for years and uh Dena and the group there is just wonderful. the two owners there and uh I haven't talked to them in three years either, but still I I know the company and uh I know they've helped me out quite a bit if there's a problem uh like if all of a sudden there's a um spam or something going through our network, a virus, they will get on they have five or six different people that will get on it and they will

072have it fixed, you know, within, you know, hours rather than uh you know, poor Brad trying to rack his brain out dealing with everything else. So, you know, with the versful of uh Brad's position, it's so vast that he can't narrow in on just networks. These guys live and breathe and see, you know, the network in their brains. So, uh it's nice to have that company and and it does help the district a lot. I don't know if that Well, I know this is standard practice like for us at my work, our software, you prepay hours and then whenever you have a problem or a question, you call them and they take it off whatever pay. So I know at standard practice I'm just hoping that this that's another four or five years that's what

073I'm hoping. We like I say a lot of it we are able to do in house and even sometimes it's even you know it might be a quick phone call to them and they don't you know they guide us into the right direction and they don't charge for that. So, I think we're good. Good job. Thank you. Teaching and learning summer projects and professional learning. Before uh Dr. Domage speaks, um the title is wrong that this is curriculum and that letter is in front of you and I would guess that the summer work projects are not on here, but we will have them for you next week. Correct. Thank you. Is this on? Okay. Uh, so I wanted to bring forward um a memo that really hopefully streamlines the ordering process and helps the board

074see exactly what we're ordering instead of bringing everything to you peace meal which we often do. We'll bring two or three things on one meeting then another two or three things. So what I've compiled here in the curriculum purchases are the vast majority of the purchases that we will be utilizing next year. It's not all of those things. Uh, for example, there are other smaller items such as science materials that we replace, but we are not estimating what those are because we have to wait till we see what our teachers have and what they need. So, the hope was to bring this to you. I know that number looks large, but to make sure we brought this to you so you really have a big picture of what it is that we need to order

075to really sustain teaching and learning and the instructional resources and materials in the district. And then also this helps us if approved next week to move forward with the ordering. I would like to note that some of the things on there are very dependent on enrollment. For example, one of the things you notice is uh handwriting without tears. Those are the handwriting books we use. We never order those until we have a more solid understanding of what the enrollment is. So this really just captures the major pieces that we are going to order. One of the changes, if you looked at this over the weekend, was in subject.com. Uh, prior to an update this afternoon, it indicated that that uh purchase was going to be $93,500. Subject.com is our online courses that are utilized by

076Invest, MCA, VVA, Advantage, and the high school. We did enter in some negotiations this afternoon, myself and Dr. Krooppy and actually increased but is significantly less than most school districts who are using subject.com. So you will note that it now says $131,250. One of the reasons for the increase is that we've increased the number of students especially at VVA and also at invest. So thus there was an increase because of the strong relationship we have with subject.com and the fact that we were the first ones in Michigan to onboard them last year and it's really expanded in the area after that. That was a significant reduction. They indicated that most districts our size are upwards of $175 to $200,000 per year because they started with us and they're really trying to honor us as a

077client and getting them launched. they kept that cost quite low. So, I know there's a a number of different things on there. I'd be happy to answer any of those questions around those pieces, but the goal here is really to bring the majority of the bigger purchases to the one board meeting so you can really see what it is in its entirety. Dr. Domench, can you speak briefly to teacher of record and the changes that we've made, especially this year, the savings that sits in how we do that, please? Yes. So starting this fall there was a transition by per the state in terms of how we run those courses. So in the past we could we had a teacher um that would support or sometimes in some of our sites we would have a

078pair professional and that was okay but as of this fall we had to have a teacher of record in the certification in each area. So, for example, if a student was taking a math course, we now have to have a teacher of record that has a math certification. We've got to have a teacher of record and all the appropriate certifications. What that did, if we were to have transitioned to a model where we used our own staff to do that, that would have been a significant increase by going to subject.com and utilizing their teachers with this amazing amount of money. It sounds like a lot, but trust me, um, this per license fee is $375. They're charging other districts $1,700 per license. So, we really have realized a huge saving number one by being the

079first that launched into that. Um, that was due to uh great advocacy and partnership that uh Dr. Krooppy, I think, fostered when you were out at AASA perhaps. and we were the first school district in Michigan and now they've got a number of clients based on that. So they're really trying to honor the work by going with subject and not having to have a teacher of record in all those content areas. It is a significant savings. I just have a quick clarification because I printed this out over the weekend and and subject.com is not online. So, the new total because the I have $34,000. Deb, you should have a memo at your place, but I'll give you mine. Yeah, there's a memo at my place. Yes. Well, then I'll find it. Um, I'm just saying.

080So, the subject was an extra 99. So, it was 130 131 131. Yes. And I think the memo um trusty leaf boards that you're looking at is the one that's linked to the title in the board packet. So that is another one. This is in there, but the one that you should have it I thought I gave one at your spot. And the total that should be on the teaching and learning is um $473,118 or $111. And that really spans all of our resources for math, ELA, social studies, assessment, science, online courses. While I indicated that there are other things that we would order, this is the vast majority that's represented on this memo that we would be ordering this school year. I want to remind you that in the past, if we rebought our

081math and whatever, you approved that very early on and the items that would become year, we didn't bring it to you. And so we really wanted to bring it to you to realize where a bulk of that curriculum instruction is coming. Would we anticipate anything more for the year? So you'll have uh smaller things. So for example, every year our teachers need their science materials re re replenished and we wait and um based on as uh Dr. Krooppy indicated really going back to that zerobased budgeting, we don't just order materials. We have all of our teachers inventory submit that information to Miss Yates and then she generates a total amount. So that's the same thing for project lead the way cost. So there are smaller types of things that we would be ordering throughout the

082school year more like that but again most of what we would be ordering for this year anyways because we are not moving forward as we are trying to really be financially responsible with any pilots or any updating of materials. really just staying status quo with what we've had and then making sure that before we order, we're looking at our enrollment numbers to keep those costs as tight as possible. And of course, if anything exceeded that $5,000 amount throughout the school year, that would come to the board as per policy. I think this is a question for Dr. Krooppy. Maybe the grand total is different than the recommendation total. Maybe it's just a error typo. We'll take a look at it. Thank you. And I I think that was one that we were negotiating this afternoon

083trying to get a good amount of money for you so it was accurate. And so that did get updated. Yeah, they um we were able to negotiate them down um in the price that they actually were sharing with us when the meeting started. Gota got to ask. If you don't ask, you won't get it. So that so this number may be less still depending on enrollment. Could be or it could be more depending on what you know what I tend to put a little bit of a higher amount in here. Not significantly higher. So likely it would be a little bit lower. Not sign not not a lot because um we have historical information that we look at every year and then we match it with enrollment numbers. So if our enrollment stays pretty close

084to status quo then the numbers would be very similar to this year unless of course costs have increased. Okay. Anybody else? Nope. Thank you. Fiduciary and flow through funds discussion. Um I did not get a report prepared uh for this and I can try for next Monday. Um, I needed to get some information from Crystal and she was really deep working on the budget amendment and budget and her and I spent a lot of time on that. So, I didn't want to stop that progress to get this memo, but I this isn't what I thought it was, but this is the request from uh trustee Lefro to bring this topic up regarding fiduciary flow through uh funds, which we have two. One is the promise, but it just we're the fiduciary. It comes in, it

085goes out, it comes in, it goes out and for one single item. Yes. For one single item, and that's tax capture. And we it has to come through us this way. The other piece is for the coalition. Uh the coalition has been part of what we have done um for many years going back to Jared. And then we are the fiduciary also for the uh federal grant we've got for 125,000 a year. All of those were brought to you and and approved and the grants were brought to you and approved. Looks like we need to work on bringing those grants back to you again um like we were before I left. And so we'll get some of those grants so you can see that. So I got I guess my concern when I when I

086looked at it is that we had not been reimbursed for the money as of yet. Um and so that causes concern for me. Um and and I think as a board when we do our new policies, we need to really put together a policy that outlines what responsibilities we have and what responsibilities the other organization has so that we don't have any issues moving forward to um to address that piece around uh the reimbursement. to date, and this actually happened at the end of March. We've recaptured $68,21.88, and I only know that because I've been involved in working through that. That was for the 2324 school year. We have quarter 1 and quarter 2 of this school year, which will be another $65,000, which will bring us up to the total cost that we have

087incurred u for the coalition. And that also includes the additional grant which we get from uh the alliance of another $38,000. So in its entirety, just so the board understands, we really have captured all the dollars that we've extended. We've expended and the reason that we really did not pull those funds down had only had something to do with the great difficulty it was to navigate a federal site. There are about three different sites that we have to get access to and uh I believe uh Dr. Koopy her own self spent 6 to 8 weeks going back and forth with these individuals just to get in. Then when we had we had to make a transition, it took another three or four weeks to get Crystal in there so we could pull the funds down.

088So I did want to explain um that through but just wanted to assure everyone that um as of next week we will caught up to the end of March and we have to do it on a quarterly basis. So we will again pull money down in June July. I also um feel it's important to state that this was one of the grants that did not get done in the 2324 school year. So when we became aware of that, I spent October, November, December going back and forth with the federal government about how to get in the system, they were very helpful at the very first, but when it came to the financial pieces and so they were able to continue after I left, picking up on that, it is um we've got it now, but

089it was very difficult to get people to communicate and they point to you to someone else. Um, and so I do want to say though in the 23 24 school year, this that is those are money that we did not get that we needed to get for this upcoming school year. And I think what we had talked about in November is doing quarterly reports for those kind of things and I was not able to do that for you. Um but it is certainly something that we can make as a manner of our business office practices at quarterly to say how much we've expended in those especially with the great work that Crystal and Monica are doing being able to pull grant reports in a different manner. So I I hope that this will be alleviate

090alleviated going forward. Me too. Me too. Okay. Number five. I'm going to slaughter this. Is it you cure you? You're close. says you um and this is our training for um Oh yes, thank you. It walks handinhand with crisis prevention and inter intervention. This is our trauma based training where our staff also learns a lot about how to work with students that are disregulated and acting out. Uh this year will look a little bit different. This will be our second year implementing ukare. Uh we are moving from 10 trainers to two trainers as we found that our board certified behavior analysts are truly uh the district folks that are able to move around and train our different staff groups. Um they will be training this year if approved into that was the closest location and

091we need annual renewals for our trainers. So this will be at every year to maintain ukaru. Uh we'll have to have our trainers trained. Currently we're using it at Edison and in our level three and four resource rooms at Hoover United Oaks and web. We are also utilizing the trauma based training at Webster which has been extremely helpful to their staff. Do you have any questions? Anybody any questions? No. I'm glad they're having all those buildings. a general fund or special ed. It's there's there's not really a difference of that really because you get an allocation for your special ed, right? And then we have idea funds and we have staff that are sitting in those funds. Um and so it's it's they're really the same thing. We do have some of it coming out

092of the center fund though. So yeah, 5050 that offsets a little bit. I just didn't say so. entered funds general funds. Well, one BCBA is at Edison and the other one is at the district. I have an old one. So, oh no, they're not. Okay, there it is. Sorry. All right. Are we good? Moving on to the athletic equipment uniforms for fall. Isn't this exciting? Um and so we had to put in place that in August, December and May that we would receive everything that is needed for the upcoming sports that we could enter now for order now for fall and write in fall or order for winter so that we didn't have these uniforms at the last minute. So what we have in here are um what was given to us by the athletic

093department for the sports season as well as the quotes behind it. Um so very well done. Um, and yes, it was requested, uh, do we have a three-year plan? Our three-year plans were not updated this year. So, they'll be updated in the fall, and it should include, um, our fall sports, I mean, all of our sports, uh, going forward so that hopefully we can get on a cycle that you guys will all be used to as well. Questions? Yeah, Dr. Cost, I know you were working on those. Can you tell us where they stand? I thought they were pretty close to being finished. Thank you. Um uh there's been a lot of hard work that have gone into all of them. I believe that um they're close to being done and with the transition between

094Dr. poopy and knee. The decision was made to hold off until falling for something at that time. The football stuff was separate, correct? That they were going to fund raise and reimburse, wasn't that a football purchase? 50%. Yes. Yeah. But that is that ordered and everything? That was ordered before we voted on it. Yes, it was. It was ordered before you voted on it because we voted on an invoice. I didn't realize. Okay. It was it was you voted on it and the caveat was it would come out of next year's budget. Okay. Well, it was already paid for. Paid for. Yeah, they ordered it before that time frame. It was already paid for. I need to go back and check because I don't think the the motion was to have it paid for out

095of next year's budget. So, I will double check on that. Yeah, they're ordered and paid for. They were ordered before he even came to the board. Yeah, I didn't realize that myself. So, you know, the the question I have is um looking at this list in the memo and I'm not trying to be funny, but I don't see socks for the um high school cross country and I don't see socks for the volleyball. They don't ask, they don't get 100%. That is the way it was last fall as well. You ask for what you need. And I've been assured that Mr. Patterson has shared with us everything that everybody asked for. And so that's why this in the winter time was really important and it didn't get completed because they are supposed to ask you,

096the coach is supposed to ask for what they want. And so thank you. I just wanted to make sure it didn't come back a curious um how long, like for instance, we're buying new soccer uniforms. How long do we anticipate keeping the same uniform? I think that's a discussion that um we can do when they develop that plan. Um I my experience has been since I've been here that it depends on the kids and the activities and how bad a shape they are. It also um depended on what I learned over the last several years getting further involved in the athletic department, whether they were returned, whether they were then put in storage bins so you could find them. Uh we found uniforms like in a in a a locker area where they were in

097plastic bags where somebody had placed them in there. So, I think I'm hoping that um we've discussed a process of checking them back in and then putting them in containers and having them stored and those kind of things that this will alleviate some of that. Um so, I think that'll be prudent on the next athletic director to make that sure that organization takes place. So, but just to for instance, I used to manage a million soccer teams and not a million. Um, but the like Nike would make those uniforms no longer available after two years because and they have to force you to buy a new one, I guess. Yes. So, I'm I was just curious, do we anticipate like every other year or every third year? Um, I again would have to lay that

098back to when uh the athletic department new person steps in and brings a proposal back to you. Um, I know what I think as a parent. Um, and I know what I think as a superintendent when I look at some of those uniforms. Like some of our kids, they needed uniforms and they were uh individual people had to buy them shirts because they didn't have uniforms. So, no, I'm I'm not It's just wear and tear. Yeah. Um, I do have a question. There was a public comment um at our last meeting that the junior high didn't have uniforms and I think that it was costing and they had to wear red t-shirts or something along that line. I don't really remember the exact thing that the parent said. Um but can we have Mr. Patterson

099look into that and possibly add that to this memo? Yes, we can look at that. I know a couple years ago our kids had I might have seen them were were running when my daughter is running and our uniforms were very embarrassing. They had different size shirts. They didn't have proper pants. They didn't have a proper uniform. So yes, we can ask about the junior high cross country for sure. I I believe it was cross country. Does anybody Okay. I just want to make sure that that's on there and that they're taken care of also since we have high school on here. Okay. Anything else? CTE purchase for the woodworking program $6,33. Is that for one tool? It is for a one tool. Yes. So um it is u a CNC machine that is run

100um by a computer that um has precision cutting. Uh, as you know, we've got a great woodworking program at our high school and we expanded to our junior high and we are really um building steam in that program. This is just another tool that would expand the opportunities for our students and this is all covered by the career readiness grant. So we um through the programming that we get, we get dollars from the ISD. We also get dollars from participation of students in CTE, which really amounts to a significant number of um a significant number. And what we are always tasked to do is put that back into the program. And so what this is is utilizing some of those dollars to put it back into the program and expand the opportunities further for our

101students. And uh we're hoping to bring this forward because if we order this, it is something that has to be done by the end of the month and it has to be ordered and paid for as it relates to these funds when um we get the reimbursement from the ISD. I also want to mention that last night in my letter to you, I put a link so that you could look exactly what it looks like. Yeah. Nice. Very nice. Anybody any questions? Okay. supplemental funding. That is curious. It was added since we met on Monday. So, um the supplemental funding is centered around uh getting through the summertime funding wise and so we have to move on that to uh look at a state aid note. Um we were told at first we couldn't have

102a state aid note. That's not accurate. We can have a state aid note. You just have to go through a different Treasury approval process. We spoke today with Jim Crowley. I got it right this time. I did not call him Chuck Crowley. I knew what Chuck Crowley in Illinois and so I keep calling him Chuck. Um, but Jim Crowley today. Um, and we also have an email out to Huntington. Huntington is willing to do a state aid note with us again as we did in the past. It's a little more expedient than going through the state's u myab program which would have some different steps that we'd have to do. The important part of this is um we would have to have a resolution ready on Monday for you to approve it and then we

103have a step and then we have to submit it to the state to which will take 30 days for the treasury. So in the next few days um which is why I said budgeting and stuff our time is really caught up on making sure we get the budget done and that financially we're doing what we need to. we will have to do a cash flow analysis, look at how much we will need to do, and I'll also be looking um with them to see if we can pay back the rest of that loan earlier than August to reduce some of those um interest fees as well. So, um Huntington has agreed to step up. We'll have more information, but this is something that we're running fast with because we hadn't started it and we want

104to make sure that everybody is good uh to go forth um and we get paid, we get our staff paid next year. So, we'll have more information on Monday and hopefully a resolution because we will need that in order to make this. We cannot wait till July. So, this is this supplemented funding is um like we had to borrow the $12 million we're buying for this year. And and again, as I said, we are going to be looking and maybe we'll have that information for you on Monday. Maybe not. Um if not, it'll be an update to you. We're looking at paying those dollars back earlier. Correct. So, we're going to borrow the four million to pay back. Got to pay that by August. And then um additional to start the school year, I'm assuming

105to get us through um October when our first Yes, we may be able to, as he said, is we're going to we haven't been able to look at that yet. Um but we would might not have to get that until September, later September, which would be reduced, but we don't have a cash flow piece because we don't have our budgets done, but we've got to have something ready for Monday. And by the way, Monica had already started working on this in communication. We just needed to bring it together with our uh attorneys to make sure we're doing it in the right manner to get the funds in time. Okay. Um number nine, auditor engagement, $65,000. I think we need to book them tonight. So, I I think we have discussed before um I was really

106working hard to make sure that they would commit and do our audit again and that we had access to the files and and could get a jump. I wanted nothing more than to be on time with this. Um in my eagerness once I got the letter from them, I did sign it before it came to to board for approval. So, apologies for that. Um I I was just uh really anxious to make sure that we would be on time and and get ahead of this a little bit. Um I didn't note in the memo, but um the price that they quoted us was less than plant Moran had been previously charging us still. Um so uh and we really already started working with them to get get things going for this audit. Sounds good. Anybody

107questions comments? Nope. Very good. Thank you. Great. I have one. Oh, go ahead. This says if any additional major programs required to be added, it could be not 5,000. So, they refine each program each thing. Yeah. Above, but they've included two major programs in the base fee. So, it would just be if they had additional pieces they had. And when do they anticipate starting? They will be out for one day in July to do the planning and then they have us booked for the first two weeks in September uh to do the audit. I think the key I just want to reiterate what Monica said though is that she's already doing pulling reports and and has access to the system which it was late when we even got access to like I never received an

108email until October. So we're not anticipating um it taking them more than the two weeks that they're providing us. Okay. say it sounds like they're already starting on it. Well, they do they'll do field work for two weeks and then take it back and do additional work. It's not I just want to make sure it's going to be done on time. I And we're really fortunate that they gave us September dates. Um in Troy, we had the beginning of August, which meant everything wasn't really finalized yet. So, uh this gives us a little time to make sure we've got everything lined up properly. um and and get ahead of that. So, u we were grateful for the timing that they scheduled us. I think that's why I wanted to get the letter signed so that

109they So, you have eight weeks. Yes. To prep. So, um our board policy on page 57, I just had I was double-checking because I thought I read it. It says, "All revenues and expenditures of student activity funds shall be properly processed through internal accounting system of the district. All student activity funds shall be audited annually at the same time as the general fund budget. So is that an additional one? Oh, I I think that would be us internally auditing that at the same time. So we're just reviewing everything that's gone through those accounts when we're looking at the other pieces. Um okay, they may look at that some, but that wouldn't be an additional fee. Okay, the next uh let's see, student accident insurance. Should have kept the mic with me. 50. You're up again.

110Um so this is the same coverage that we had opted for last year to cover our um uninsured student athletes. They have given us a renewal option at the same price we paid last year. Um, and I did I had heard from some that the insurance wasn't exactly what we thought it was or how it would play out. So, um, I did confirm with the insurance company, uh, that this really, uh, even though it says in some of the paperwork that I saw that it's a supplemental or a secondary policy, this if the student has no insurance, this becomes their primary coverage. It's not a bad price. It was asked um for me how many students, so I don't know how many students after I left, but there were two before I left which had

111some major pieces and they didn't have insurance. So, it made a real difference. And then it doesn't when you have follow-up appointments, there is a cap of each and how much each appointment was. And so, the Ruth Gy fund helped that family, if you remember, who had exorbitant costs above the the mix. So we have a good ways to kind of help people. Who who does that in the administration? Who who oversees it or Brian Boss did. So that position. So it's one of the positions that we have not set to decide how that will go. Um I'm really trying to pull as much off as I can right now of the finance department as I would have anyway. Um then so that they can focus specifically on audits and what have you. And then

112we'll add a piece on every year as um we get through a year cycle. So I would guess I might or which means Jamie might, but time only two or four or five, you know. Yeah. Well, it's a great service. We had it for years and it was nice to bring it back. So very good. Um monthly financial report. Any questions? Um, I I want to answer if I can first Debbie's questions. The Marty for Funds LLC descriptor was a fundraiser that was done at Hoover. It's the catalog of sales and it wasn't approved. Um, and so it's page nine, Marty for Funds LLC. It was also taken out of the general fund instead of activities fund. So, your catch allowed that to get bo boxed back into the activity account. So, I know that

113was one of your closing questions. The other question was on page three regarding the credit card statement um and the Hilton Minneapolis. And so um Brooke Barnett and Carla Gresley and Chris Rati were approved to go on the conference. The other two were not approved ahead of time. And so that's an error on our part not getting those approved. Um that is covered for in the um community school grant for them, but they came on so late that that is why that approval didn't get to you. That is our error because normally what we would do is let you know, hey, we have two people that just got employed and send an email to the president or to the board regarding that. And so that's something we will be more mindful of in the future.

114The $35 was to pay for Khloe's bag uh to get on the plane. I see what there's something else I didn't answer yet. No, this was the other thing you gave me that thing. So I was good. Oh, we bought a lot of toilet paper. Okay, good. We give you that. But also the credit card statement on page n for Christie. that was a summer school employees and the individuals that went to Washington DC. That's why it's two because there's two separate um two separate companies doing the Yeah. The um the check run is the um all the summer school employees have to be licensed through LAR now or fingerprinted through the LAR licensing and the other thing uh A1 is all the parents and going to DC. So if we if they're already employees

115that have to be refing for summer school or these are additional licenses again they've just made a new leg legislation on it for it's the second type of fingerprint you might be familiar with um early childhood and latch key has to be Lara printed as well as state printed and so yep we have to do both for all those people now I think that's changed since um it's brand new trusty boys was involved in some of that because that's fairly new all of that coming in for us. Yeah, that's I was just It used to be We thought it was silly that on Friday the same people could teach the kids that then on the 23rd they're not allowed to teach them unless they have new fingerprints. So, yeah, we thought it was it was

116silly, but yeah, it's uh feels like a lot of money, too. The the other um piece I have is the Clark Hill Kill Bills bills. Uh Clark Hill is very different than TR is that they have specific names of kids and people in there so that you can see the specific piece. And so if the board wishes to have uh the legal bills from this entire year, um we'll have to spend time redacting people's names from that. Did I ask you just going You asked for all the Clark Hill bills. Yeah, I'm going to reread that and maybe readjust it. Okay. Well, I have them here. I just would have to redact names and anything that gave like some personal identifying thing because they're handling students and staff, but I did get them, but they're

117not ready for you. Okay. Well, hold on. I don't have the time acting just yet. Let me let me go back and see if I meant what I said or said what I meant. Um, you said, "I would like to request copies of the invoices for legal services provided to the district. This will help me gain a clear understanding of the types of work these attorneys are performing on our behalf. Please include itemized details if available." Okay. So, I guess I didn't need the whole year, but um but you got them ready. So, so, um, I just have to we just have to find time and those unfortunately I don't believe that we'll have them redacted by Monday. No, that's fine. Okay. I I would like to see them too, but yeah, it doesn't have

118to be on Monday. You know, maybe by the next committee of the whole or something. Yeah, I'd say in July or something. Yeah. What is it that you want to see? I'm I'm not being rude. I just said we have to redact things. Like, we know that Clark Hill works for our students and our staff. I'm just curious as to what types of things are going on. Couldn't they come into your office and view them? We should not give uh because some of that student names and investigation and discipline, you're not necessarily should be privy to all of those names and that information. So, it should be blacked out. If we were in close session, etc., That might be something different, but it's really, you know, you see Trun says uh contact um you know

119board president for uh information. They don't say for blah blah blah blah blah blah blah, right? It's it's makes it easy. So, anybody anybody else? No. Okay, we're under other. This should say the release of the findings letter to uh Ryan Voss. And I need a motion uh to release the findings letter. I move that the board of education approve the release of the findings letter to Ryan Boss for her requested investigation. Support. Second. Okay. Motion to release the findings letter to Ryan Voss made by Monica. Second by Heidi. Discussion. Okay. No, no, I'm fine. You said um Sorry. I know. I didn't think it said action item, but it does. Let's have four hours into the meeting. We get I'm sure you can hear myself. Any discussion? Uh roll call, please. Rati, yes. Forress,

120yes. Beaton, yes. Becker, yes. Fox, yes. The boys, yes. Panser, yes. uh 2020 2025 26 MHSA renewal groupy I guess just a renewal uh we do it every single year this allows us to participate in the regional operations and organizations so um it it happens every you know combining three and four superintendent memberships and MASB memberships the only thing I we do those all the time I'm Just wondering what the deadlines are on all of those. Um, so could by Monday, could we have deadlines on for the 2526 superintendent memberships? Um, and the MASB and the usually it's June 30th for like MASA and MASB, but we'll get all those put on for you. Absolutely. Some of my deadlines have already passed. Um, and then I took off some of them that I like I

121had a different superintendent one. I took off a couple of them um trying to prioritize the information that we get. It tells the dates. Has it on there? July 10th, 2025. Well, thanks, Mr. Becker. I didn't read that. Okay. June 30th. Oh, they are all on there. I read so much I miss that. I like read till I read and read and read. Okay. Well, that's fine. So, those are all renewals, which is a normal uh the reason I was asking is like the request tonight is $300,000 for all these items. And I thought if those could be postponed till like July 30th, then we could get a budget so we'd have more. And I know that's kind of in the air, too. But I just thought maybe be pushed a little bit. We do

122tend to push them. Yeah, we do tend to push them and we won't pay them. Um but some of them have to be paid. Um, so anybody have any comments or questions about 2, three, and four? No, wait. I just have one quick question. This says total cost members 3,000 and this says not to exceed 3,300 for which one is it 3,000? The Well, you know why? Because I took off another conference off of there and the bottom number wasn't adjusted. So the the correct number is 3,000, not 3,300. Okay. Yeah. For which one? the the um superintendent superintendent for three. I took off uh something. I taken one off before and then I took another one like I don't need to do that. NSA was the National Superintendent Association. I removed that. Just trying

123to narrow it down to the ones that and then I got one for free. So yeah. Okay. So, we're at conference 2025 Michigan Association of Administrators of Special Education Summer Institute, $2,250. Those are so much fun. So, they are so much fun and I'm hoping I can get in. Unfortunately, at this time, um this is usually a March registration. Um but I haven't registered as of yet. I'm waiting for your approval. So, there is a wait list. uh we are going down in the spirit of fiscal responsibility from our typical we take three administrators down to one. Um one reason for that is that unfortunately but fortunately Mr. Nablak has resigned his position uh as of June 24th is he has taken a directorship role for a neighboring district which I'm very proud of him

124um moving into that position. So, um, do you have any questions? Anybody? If this I mean I I know you said wait list and I hope that obviously you do get in and that you are able to attend, but the I'm guessing if the weight list doesn't open up then we just don't spend this money. Exactly. I did ask my secretary to call Mace today and cry. She left a message but when she speaks to actual person she will tear up. We have it all planned out. Yeah. Good luck to her. I hope I hope that works. It will. Roshelle's very sweet. She's really convincing. Unbelievable. She's very convincing. Unbelievable. Yeah. Excellent. Okay. The MASA fall conference. Yes. This again is usually done earlier. So, um while I'm into the conference, I'm not into the

125main place where everyone is, but we found a backup plan. Um so this is just um it's really important to start the year especially in these financial times uh attending these conference and speaking with your peers and getting the current information dates for workshop. Would you like me to So dates for workshops I'm thinking just every Monday through the month of July. Well, except that I do know that my staff and I hope to go on vacation at some point in time. And um so if I can explain them briefly, we need a date. We could move that one to August to bring the three people in for policy. You're going to struggle to bring them in just like you guys went on June. That was a date people could come. Now in July, that

126might be difficult. We might want to pick that in August if you choose. The budget one and budget two workshops. the first budget. Well, we we will bring um our planned reductions to you about uh in that time we'll have a draft closer 25 26 and we'll bring all the reductions that we are suggesting and then we'll give you a chance to ask some questions about those as well as say hey what about these then the next meeting we'll bring back the ones that you suggested with costs um of what we could find and pull that together and then we'll ask to prioritize these how I've done this in the asked as we say this is the first to go and we're kind of going down this list and we keep going as far as

127we can until we get to a balanced budget. So, um and and we'll talk through that whole process we've been talking about. So, we need two dates for that and then we don't have a committee of the whole on for July. So, you can do a committee of the whole or we can do it all at the July board meeting that's on there um if you want to sweep out. But, we're all waiting on these dates so we can all schedule our vacations this summer with our families. So, I know I'm only one person, but July 14th to the 18th, I will be gone. I have a especially the 14th because that's my birthday. I have an open calendar, so I'm with whatever better you guys. We can do different nights. I just thought that

128was simple. We can do different nights. I won't be back till after the 7th. Same. I'll be done the seventh. So, so that leaves us um you know 21st is a regular meeting, right? 21st is a regular meeting. We could go the 14th and the 15th doing those budget one night of budget the next night of budget or we could um but don't Oh, you're gone. Sorry. Yes, I missed that. What do we already have the draft budget? Nothing. The only thing we have is our regular meeting in July. But don't don't we have to file the budget by July? We'll already be done. This is not that. This is so the base budget if you remember you are meeting next Monday and you're doing this. We can't reduce some things without conversations with you

129guys. We need to have a conversation about where we're at. And so this is a workshop that we would have done earlier with you to try to get the budget done earlier and to have reductions in place. We're in a little bit of a stronghold because if you need to reduce teachers, you've already renewed all their contracts. So, we'll talk about the places that we're holding, which um you know, we're looking as if a teacher's retired and there's a a third third grade class. We're holding that right now. We're not putting a person in that slot. We're also wrong. We're going to have the budget. You're going to have the budget on Monday, but then after Monday, we're going to refine the budget, right? Cuz I would guess that it's not fine tune it between

130the administration and the board of education. Yes. Over the time that it takes to do that. Yes. That's I think that was the And so, we need two meetings. better answer to your question. Drive back home and then go. No, there's plenty of days in July and honestly, it would probably be better if we could do some dice and then you can either have the policy. You're going to need to give me a couple dates because we got to get three different attorney firms able to come on that day. July will be tough. The regular meeting is actually July 28th. July 28th for the regular is the regular meeting. So, we have all those other dates. I thought it was the 21st. I did too. No, I have it 28 on my calendar. 28th. I

131don't want to push policy any later so we can get that in in July. Was that Heidi? I would like to get policy done and someone picked and started working on that. I would I'm I'm going to have to share with you that um we can get them in and do it, but we're not going to be able to start adopting till August, September because you need to work through them because we're going to be dealing with the financial situation and assignments. So, um I think that's fine. Whatever date you pick, but we do need two financial dates to speak with you, unless you just want us to bring changes that we're doing and ask you to approve them. And we can do that at the July board meeting. No, I don't want them done

132until we discuss them. Um, so we got to have a date and probably two to discuss on because if you send us on a journey to find additional information, then we've got to come back and I mean there's some that we've just done. But um, and that has to do with staffing that we haven't filled and we didn't fill staffing this year for this purpose. But um, we will bring other I we'll bring those to you and then we'll also bring other suggestions and then you'll add yours and then but we might have to go back. We'll need time to go back. So, I would say two one and a half hour meetings. What about like the when you come back? She comes back on the 19th. You'll be back. Anytime after the 19th. And

133when do you leave? I'm sorry. I missed it. Maybe the third. Well, I was I was using Monday to Friday because I figured those would be the days we would do stuff. July the 14th to the 18th. You're so 21 and 22. What's round? 21 and 22. I'm open anytime during It's a Monday and a Tuesday. 21 and 22. And then the regular meetings the next week on the 28th and so we will not do committee of the hall. We could do committee of the whole on that Monday too. Okay. If it's, you know, it's July, right? There can't be. Sure. Why not? We're here till 9:30 tonight. So on the 21st. Yeah. There can't be that much over there. You never know what we don't know yet. We don't know what we don't know.

134So the 21st and 22nd. That's fine. Keep those. the 28th. We we haven't had a meeting in July for a couple years because the agenda is super short. So, wouldn't couldn't it still be the same? Would you like to see if the attorney firm can come in on the 28th at the regular meeting? Because I think Truan said it's a 15minute presentation. So, if we have it just we could have sure 15 minutes 15 minutes. Good idea. So 21st, 22nd, and 28th. 21st, 23 and committee the whole we're doing on the 21st. Yep. So I guess plan your vacations accordingly. They can do the 21st or the 28th. That would be during the summer. We could we could ask one of them to come in. They could come in on the 21st, the 22nd, or

135the 28th. Yeah. Any of those days. If we can get them in. Just get all three of them in. Yeah. Okay. I feel a little bit better about that. Okay. Sounds like a plan. Hope it works out for us. Moving on. Junior Vikings. Um I would like to make a motion to remove um any school admin from the Junior Viking board and their 501c3. Um and we as a board will continue to advocate for the Junior Vikings and support them to help the program move forward. I support that motion, but is that our call? Yes, I guess it is because there are I I feel like it's okay. This is Are we adding this to the So, here's my thing. The city while it was with us is someone going to second it so we

136can have a discussion. I didn't. Okay. So, here's my thing. When we had it under us, I was always on the board, too. Correct. We supported them. Who was on the board? At Clover. Oh, yes. Wasn't he on the board? Yes. I didn't hear who you said. And they gave us funds. So now we want to remove our admin from the board, support them, and not give them funds. I mean, can I clarify for a moment? Um, we didn't give funds to begin with to the Junior Vikings. We were just the fiduciary. So what we gave was in kind, right? We gave time and in kind. We also supervised. we always had someone there whether it was Jimmy or it was Chris we're we wouldn't but um I guess I would say could I have

137a clarifying questions when we say support are you saying in support is a way that we do the rec center that they can use the facilities I know they've asked to use our facilities for games or 797 like that's still our support I'm just saying so I know that there's been a lot of community members who applied for that one board position which I don't think anyone ever got a phone call back cuz I talked to one of them um So maybe now we can build the community involvement with it as well, but still be there to help them. Like I know we have spoken about them using it this weekend. Um I still want to support them in any way possible. They they do want to use our facilities. I just think that because

138of a lot of things that were brought up with this and other people had issues with things that it's just best that we as a school district are not on the board of that. Can I um the other piece that I would like to look as as a whole maybe in July or in August is revisit um our facilities plan of rentals. Um one way to save is to charge custodial fees to different groups because we're paying overtime when our custodians are there. Like this weekend we'll have two custodians and they're getting uh paid overtime. So you could decide is depending on how many kids you have that go to our district, you pay custodial fees, but you don't pay rental fees. Like something like that. I think this isn't just Junior Vikings. This would

139be for any group. I think we should reook. I really don't think that's fair for the Junior Vikings. I just I just don't um we wanted this to be a community group and just because there's personality conflicts between the groups. I don't feel that taking that that away from them and charging them custodial fees and rental fees and all of that. I have to say there's another organization in Massie Heights that pays per game on weekends to the school district that they use like over $600 per game. So $2,400 on one weekend to use it. We're not asking for all that and we're I'm not even sure she's saying junior biking. She's saying in general to look at pereneral we are paying overages and we are trying to save money. If it is unans they

140do earn money during this by admission and things like I don't think it's too much to ask to say can you pay custodial fees and I custodial fees I'm that's it. Well that's what I said that we look at different we look at everybody that's renting go back and look at the renting and the usage piece and clean up our piece a little bit to include the overtime fees that we're having to pay. That is one option that I would present to you next month that say listen you know and and we're struggling to get people to want to come. We're we have a hard enough time getting people to want to be here to clean and to want to come then and Rachel doesn't want to be here 14 hours on a Saturday and

141Sunday and while this one isn't there are times that it is long and so that that would just be looking at overall as a a way to save money uh for us in the future. So so what would be the inind because this is a joint project this the city and the schools. So what would be our inind? I think the motion on the table is actually to remove us from that and allow the city to run it. But in kind would be letting them to use our facilities if that's what you choose to do when our teams are not there. Okay. I I I didn't catch that whole motion. I'm not in favor of that at all because it was going on three years now that it was a joint thing together and I

142think it should stay together. I have to say to you that I I don't believe it is in my best interest to volunteer my time to the Junior Vikings and um and so perhaps you guys might come up with a different way, but um I need to take care of my mental health and the treatment that I received is not appropriate for your superintendent to receive. So perhaps we could they can redo the bylaws and for another person. You don't have to sit and we're nobody's you don't have to sit on their board. It is it's in the bylaws. in there. And I actually am the one that did the 501c3 with Jimmy and um and I also uh want to share that um in reflection of being gone and and speaking with my legal

143counselor who was for a board. There are certain things that come in liability to us such as background checks when we're an organization that takes care of children. Um also hiring of coaches and things that happen. And so perhaps um in retrospect when I look at this, even though it was separate, it became here together um I don't think it's best for your superintendent to sit on that. So maybe reooking at the bylaws if the school district wants to do that for somebody else. Are we redoing our bylaws or they're red? They they're not redoing their bylaws, but they're going to have to because um I am the holder of the 501c3 and the school district is. So that has to be changed because since October they've been holding the money there. But I I

144would say I I would like to have a conversation with Ed Clobacher that I don't think that this is best for me to be a part of this. So uh Tom Olste was on there and I know it's a different position than what yours was and you're on the 501, but why can't the new athletic person or one of us is a leasan? One of us a leasan to the museum. One of us is leasant to youth assistance. Well, she's leasan to promise zone. I think being the leazison being a member of your board of director, right? So, I think there's there was discussion all along to eventually move this on their own two feet because we wanted to grow and build this. I I I'm sure we could have a le liaison and our

145athletic director may choose to want to come, but I um I'm just going to say that right now it says superintendent athletic director and I and I think that that's a very difficult piece to put in when um I just think it's a very difficult situation to be in and perhaps it's time they've been floating with the rec center without us this whole time. Um I've got some ideas for wrestling where they might be able to go next year. I don't think it'll be the junior high, but we have a beautiful gym I'm kind of thinking about, but I'd like to have those conversations with them. Um, and because the space became an issue as well for people. So, I think we want to get them in, but we've got to get our schedules first.

146But I think as far as us going, the the city's been running it and then we support and just like we do rec center programs. So, are we asking Can you read your motion again? What was your motion? to remove Amy to remove school admin. So, I guess it would include it would be the athletic director, too. Yeah, that's I guess that's what I meant because there has been like I I've read so many things online talking about, oh, I applied for it. I applied for it. No one reached out to me. Um, and I do realize that we need the community to build that up. I would love to see it stay and strive and whatever. Um, so I thought maybe this would be a great time for those committee members who did apply

147to be able to help build it up. I Yeah, I hate to see us, you know, completely separate from Junior Vikings. On the surface, when it came about what it was going to be, it sounded like, you know, great idea, you know, made perfect sense. Since then, there's been a lot of, you know, controversy around things and it's been kind of messy. Um, which is it is what it is. Uh, but it would be nice to see it work in some form going forward, whether we're officially associated or not. But I think it would be important for us as the school with the facilities to be able to provide a place for the these athletes to to practice and to within reason where it's not affecting our student athletes and their time and their ability.

148And certainly that's what we do at the rec center. they come and they sit down um and they develop their basketball timing of when they can use it and that's worked around when all the sports and schedules are done together. I would foresee us doing the same thing with them. What I would say in the bigger picture being totally transparent the piece around there's two pieces. One piece is around potential custodian fees, not for junior Vikings, for anyone. And you say what that would be because we're paying a lot of overtime. And that is a savings that was identified by our group when I was gone. Overtime on custodials and the wear and tear on them. And I think I'm sorry. No, no. The second one is the field. Jimmy shared with me on Saturday

149that he had an evaluation done on the field and has two to three years. And I and he said, "So we should start limiting the amount of use on our field for outside activities." I shared with him, "Wow, when I came, they said you're supposed to be on it." Like, and he said, "The first seven years you're on the field and after that you've got it." So, we're starting to have breakage and crush. So, we're going to want to limit the amount we have on that. Am I saying that they can't practice or can't play on our field? No. But what I am saying is that um we are nowhere close to talking about replacing that. I believe that we would be two years out for requesting a bond by the time you finish portrait

150of a graduate. You do a strategic plan. Then you get a finance group to say what they want of that strategic plan. You're looking probably two years before a bond would go. So then it would be a football field is three to four years if not five years if it passes down the line. So I have not seen the report. I asked for a copy of that report um because it became it was a surprise to me. But then that also brings to me as someone needing to protect our sports because we play soccer, we play on there. We need to think about that when we're renting as a whole. Which is why we also might want to look at our rental agreement to say um what groups can use our football field given the

151situation. Like we might not want Detroit Catholic or whatever or the PALS using our football fields anymore. Yeah. So who do we have and who don't we have? No. And I think that's you know that all makes perfect sense. So I think it'd be worthwhile to have a conversation with uh you know people involved in both organizations to try and come to a consensus on what works and what is reasonable and what makes sense you know both financially and logistically um you know your time wise equipment uh custodial money all of that I think that that is stuff that we could look into to potentially iron out so we're we can work together with them but there's clear that something needs to be done. So, what's the process? I'm sorry. I in my opinion, if

152the board gave that direction, I would I had already asked for a meeting with Ed um this week to talk about number one removing my name from in being in charge of the 51c3 and making that transition. And maybe Jimmy can help with that or I'm sure that Melissa can help with that. Um uh I'm I wasn't really thinking about being I actually I have been thinking about it's not going to be comfortable for me to rejoin that organization giving some things that happened before I left and being in those meetings and I'm very well suited to just be here with um doing what we need to do here in Hazel Park schools. But of course we would support them in utilizing the field and um but we would not send one of our individuals

153to supervise. we always had um one of the administrators on site for the Junior Vikings and so they would be on their own in supervising and contact the police or the city if there was an issue on the field and if there was a big issue I'm two blocks away I'd come over but we wouldn't be there all day long well back in the day when the Raiders was involved you didn't have an administrator with the Raiders and they had four football teams and the stands were full right you know did they charge them no why why I think they did charge the custodian I'm not saying and I'm not opposed to charging then but what is the process is do they have to get a new 501c3? I don't think so. I'm sure you

154know what I did a 501c3 in Illinois and we you transfer every year you're supposed to give your report in and then you transfer your officers and so again I um had hoped to have a conversation with Ed because it needs to not be on Hazel Park schools because that's not where the money and stuff's going over there. So that needed but I um I don't have you know I I will bring to you next month some suggestions about our building rentals as long and and also about listen not having an administrator there I have to tell you there's fights and things that happen with adults and parents and so we need to give guidance when anybody rents the expectation to contact our Hazel Park police which if the rec center is running it then

155the rec center can have those police people present. Um, do they have access to the concession stands? No, they do not have access to the concession stand. We would be doing concession. So, like this weekend we're doing concessions because you must be have a license to go under the concession stand and then you have on top of that you have the quick serve or whatever that is. Safe serves. Safe serve. So, safe serve let you work in there. a license let you do that. And right now we're still so this board could choose to again um every single sports team got money from concessions last year including junior Vikings football and junior Vikings wrestling. So we could we would still split that as this board votes to see at after we get how much money

156we made this year on concessions. So there is access to concessions. Chartwells is just running. Chart wheels would run it given up. They have their own concession have like a little grill going on out there. Again, you have to have a license and if they had a license um and then you have to have safe serve. issue is also in the in as you deal with food as it was shared with Dan and again is that when you make items in your home then your home has to be licensed and safe serve because you're fixing you're making items in a in a facility that no one's seeing and no one's overseeing for safety purposes. So that is why we did Are there people that probably do it? Sure, they probably do. Um is it right

157to be cooking your own food in your home? No, it's not because you don't know what you're getting. And if we had a Sal Manila issue or anything along those lines, that would be an issue of food poisoning. So, um, we have a deal with Chartwells that they do concessions for Hazel Park. So, a great part of the members of Junior Vikings, those students are mostly Hazel Park kids. And then the the idea was other kids would come from other districts and play and maybe uh come to our schools uh having a good experience and making friends. So I I don't object to that you don't want to be the on the uh committee as an admin person. I just think we need to think how we want to help them because we are part

158it it was a joint effort and I thought the wreck was just handling money. I didn't know it sounds like they're handling the whole program. They are they've handled everything. Uh when I was here from October on I didn't have any input on registration or anything along the loan sides. I think that piece is good with them. We support them how we support the rec center. Um and and um we're not first of all we don't have proof yet that 50% are are not on the team. I they haven't my understanding from Mr. Johnson who's probably standing at the podium right now at my side. Oh, don't be sitting down is that he didn't have that information. They didn't get it when they're registered. But we've had several people saying they're leaving. And um and

159so you as a board just have to decide junior Vikings, do you support Junior Vikings 100% no matter what and how you're doing it or do you um because it doesn't matter how many kids because it's a rec center. We don't ask the rec center when they play basketball, how many kids are playing. It's an agreement, an unsung agreement that we have with the rec center. But it's not a rec center program. Yeah. I think we've muddied waters here because we have the the when we say the rec center, we actually mean the board of directors of the Junior Vikings because they are their own 501c3. And I think we like we've we've spouted off in a couple different directions that are conversations that need to be had going forward when it talks about facility

160usage and things like that. But I I think that the motion on the table, if I'm understanding it correctly, is just to provide the directive to to divest any administrator of the school district as being the holder of the 501c3 and a mandate that that person be on the board of directors. Correct. So like all of all of the rest of this is good conversation, but I don't think it's it's action that's being looked at or that we're proposing to take tonight. It's just the directive to to shift the 501c3 to a different holder and not have that be the treasure of the board of directors any longer. Well, as well as the athletic director and myself not be a part of the board of junior Vikings, right? But we would still work with facilities

161and such and um it is unfortunate right now we don't and that is something that I would go and speak to Ed with uh and figure out how we would work that and bring that back to you for your information. And then I do think one area we have to look at is facility rentals as a whole in some of that cost. Something he mentioned um the other day that he had called some of our board members anyways to talk about this and basically he was asking for a place for games and that's something that we want to do. That's kind of what the inind talk was about. Um he said that they could deal with them for practice and loyal green anchor. So they they've already discussed all these things. This is why more

162or less I brought it up because he's already said he called half of our board and talked to them about this. I didn't know that but um because I would think that the city manager and the superintendent would have a conversation um about that which is why I asked to meet with him later this week. Okay. So, thank you for clarifying that, April. And I guess it's a motion. So, we'll vote. Wait, should I ask one quick question? Are we telling them they cannot be on it or we're telling them I guess we're directing them that no administration from Park can be on the the the board of directors for Junior Vikings at all? Is that we're sign telling them they cannot do it or telling them that we don't sanction like I'm trying to

163clarify the motion? I am asking that they are not on it. Yes. I think there's been a lot of stuff go on and I think it would be great to have more community involvement in it and pull that aspect from the district. Yes. Well, I think that we're singling out Junior Vikings then uh which I've been accused of many times. If we're going to make that motion, I would think it would be with all outside organizations. So then Amy couldn't sit on the premis board. maybe clarify that in the capacity as a school employee. The promise zone board is much different. Um, as you know, is that is a school organization for colleges. Um, but you certainly could say that I'm not allowed to sit on that. If you would like me to say that

164it's just Dr. Koopy, then I will just say that that's I our athletic director does not want to sit on it either. It should be up to the administrator if they choose to sit on it or not sit on it. I think by sat on it as a family member maybe if I choose to because we do have a lot of um family people who work for the district but not as a school administrator if they wanted to sit on it as a volunteer. Yes, but it separating the fact that it's not a school administrator in the capacity of the school administrators that the bylaws say now it does athletic director, superintendent, city manager, park wreck director and that is how we started it when we collaboratively came up with this to develop a 501c

165to do a partnership. I do not believe it is in the best interest of myself to sit on that board. Correct. And and I don't think you should have to if it's not in your best interest. I just didn't want to say that you can't if you're choosing it. So, I I would like to um since we have two junior Vikings people that want to speak, can we vote on this next week and that way I can hear what they have to say at least of this 501c3 being out of the school district and Dr.'s whose name needs to be vocally spent. I think we can vote on the directive to divest from the 501c3 for sure because that gives us time to do that. I think the best interest of our district is to

166get it out of and then going forward there needs to be conversations between the junior whoever. I I will still spend the time with Ed as city manager to talk about those items, but I would not attend junior Viking meetings, nor would our athletic director right now going forward trying to get on the same page. So that might work together. That might be an idea just to remove the five terminal 5C out of the school district name and uh the superintendent not and the athletic director. The athletic director. Um, and then I mean it can be changed later, right? You know, I just think right now at least the 501c3 should the process should start. Yeah, cuz I'm worried about liability if there is there liability. I don't know. There is in our name. I

167mean, I don't know. I know. So, I will amend it to do that. We ask that the 501c3 get moved out of the district. I support that. Um and and bylaws bylaws and athletic director. Yes. Who supported it? I did. Do you all know what it is? No. just we're going to remove the 501c3 from the Hazel Park School District and the bylaw and remove us from director. Yeah. And from the bylaws and the superintendent. Yes. Correct. Okay. Um roll call, please. We're ready, right? Roll call. Yes. No problem, boys. No, I I want to be I I know I'm going to be next and I just want to be clear that the motion on the table is to provide the directive that the the school district and any administrative agent is removed as the

168holder of the 501c3 for the Junior Vikings and to direct the Junior Vikings to amend their bylaws. was to not have the superintendent and the athletic director as mandatory members. Correct. So, they can be, but like you said, it wouldn't be mandatory. Okay. Then I will vote yes. Next. Yes. Fortress. Yes. Fox. Yes. Hon. Yes. Motion carries six to one. Oh, that was a good discussion. Public comment. We have two people. Mr. Chris Johnson. You have three minutes. [Music] Uh, thank you for letting me talk. Chris Johnson, 23781 Crosley. Um, the whole point of I'm here to talk about the Junior Vikings. I came in after I saw the talk a little louder. Thank you. You just got to put it up to your There you go. Can you hear me now? Yeah. Thank you.

169Um, I came here after seeing that the junior Vikings was put on the agenda, not having any idea what was going to be talked about. Um, the entire purpose of the Junior Vikings program is simply to provide opportunities for kids. And I hope that the change that you guys just implemented will that the district will continue to support the program. I'm skeptical based off of if you're not in it, out of sight, out of mind kind of thing. And I am naturally I don't if somebody does not want to participate, they I don't want anybody to do something that they don't want to do and is not in your mental health best interest. I understand that. I have tried to since I've I am the Fox and Becker of the board. I am the newest

170member of the junior Vikings board. And since I've been on, we've gone from private meetings, public meetings. We have public comment. We try to hold them at the junior high. I have while the superintendent was on I'm not going to go through the whole spiel when she was out. How can we bring in more people? How can we bring in representatives of the district? Brought in schoolboard president to come to a meeting. We're trying to be as transparent and open and process following as possible. in the emails that you're copied on from me. That's all we're asking for is what is the process to try to get the facilities and the process that's outlined on the website. We can't follow. It is impossible for us to follow. So, we feel a lot of times that

171we're set up to fail. And I hope that that changes because we've got over a hundred people looking forward to the fall and learning lots of life lessons that sports teaches and I hope that that can continue on. Thank you for your time. Thank you, Mr. McInness. Donald McInness. I was watching this at home at at home. I came up here because I heard you guys' uh comments about the Junior Vikings. Uh I do want to bring up the Junior Vikings to you guys. The whole point of the superintendent and uh the athletic director is to help us. It was supposed to be a combined joint and having two school board members was crucial to us as to not be an outsider to get those facilities for these kids. so it doesn't get bounced around

172back and forth. Um, not saying that superintendent has to do it um or whoever wants to do it, but I think I do think it's crucial to have a school member on the board uh to help us with the facilities. Like you said, there's there's no real access to get the facilities other than messaging and commenting. And I I can tell you right now, I've been messaging since over a month for stuff, you know, to to get the facilities and have got nothing back. Um, so, you know, the other guys have too as well. So, it it is a setup for failure, I feel like. And there is a lot of bickering back and forth. Yes, there is. We're not paid coaches. We're not paid staff members, board members. We're there for the kids regardless

173what anyone says. I don't have to like you. You don't have to like me. But I tell you right now, I'm here for the kids. And I literally drove up here to make sure I made it in this comment enough to talk to you guys about it. The Junior Vikings is needed. Kids need something to do. We don't have a huge budget. Yeah, the city gave money. The school helped out, but we don't have what Madison Heights has. They don't have two, three fields. we don't have what they have. So, we have to do a combined group. We have to work together. And I feel I hope that decisions that you guys just made does go that way uh to go to push junior Vikings ahead because this is your future athletes. And you're right,

174we haven't had a board member, but we also had two of our board members sitting out for other reasons uh as our thing. We cannot just vote people on for no reason. And on top of that, we almost closing the doors as it is as the Junior Vikings because we don't know about the facilities where I'm got told by the school to call Madison to use their facilities. That's what I got told. I want to clarify that not by Dr. Kirby. That is not by you. That is correct. But that's why I'm here. The Junior Vikings needs help. We need facilities. We need to push this through for our kids. Thank you. Okay. Um, do we want um board member comments or do we want to adjourn? Well, I do have to say I I

175love seeing all the little kids play sports. That was nothing to that. I just felt that having the 501c3 501c3 in the district's name and Dr. Kies was detrimental when we are not the ones handling things anymore. Um so is no harm no Paul I love that book you came up because I love hearing from you. I do see how hard both of you work. So there's not taking from any of that. Um, I just wanted it to be done in a manner that it was not on us anymore for that part and because again it's probably not in Dr.'s best interest to be on it to make it not mandatory for them to be on it. I just felt was a need and I hope that we push forward. I want to see these

176kids strive. I mean, even just from last year watching my own son go from a five and a half to sixyear-old playing sports, he made a huge impact last year already. So, um, the kids love it and I'm all for pushing to help them grow. So, I'd just like to clarify the comment that a paid board member, I'm not a paid board member. I'm uh I the board members get uh reimbursed $40 a month and um I have opted not to take a $40 reimbursement. I've not asked for that. So uh my services are just like they've always been for my 40 years of existence being in the Hazel Park schools. Uh volunteering and that's what I do and that's how I am. And I do uh would like to come and visit your organization

177and maybe come to a couple of meetings. So maybe Miss Hinton can tell me the dates that you have the meetings. Um if that would help the situ, you know, help you. Um and also the question, uh did we get the uh link fixed to be able to uh have other resource, you know, other emails other than the my HPSD email to sign up for the facilities. I think that would help a lot. Um I believe that that was emailed. However, we're not doing sign up at this point in time that way. We do not have as I shared in my emails and shared so I want to do that as well as here is that unfortunately we don't have our district calendars done as we should nor do we have our athletic events and

178there's seven on seven and there's camps that were just given to me from the social media point I got them off social media to put camps on our schedule and so until I have all those dates we can't commit and so that was done by a secretary which a position is we're eliminating so that we can save money but now that sits on Jamie and I to make sure that we're coordinating that effectively. Um, and so I asked in the meantime for an email to occur to me with additional dates and then I will work with food service and I will work with uh Greg to try to get support. I believe they sent me I haven't been able to be on my email today but I think I saw it through the corner of

179my eye some insurance waiverss to come through. So we'll upload those. So right now we would ask that those come to me so that we're not overcheduling because overscheduling was occurring and we got to fix that. then we will figure out a different way and put better directions on the website. So, the temporary process is directed The temporary process is directed to my office. Jamie and I will work on it. Um, we're waiting for all the schedules to be completed by the athletic department as well as all the summer activities and then we will clean up the website um and and figure out how to get through. But we just we don't we don't want the overscheduling to occur. I mean, there's three things going on now. I also see that there's dance going on

180this weekend there. There's weightlifting going on there and then we have the stuff going out there on the field. So, thank you for the clarification. Anyone else? I would like to say thank you to uh Dr. Cost. Tomorrow is her last day. She's been a wonderful interimm superintendent for us. She's what we call I like to call her Miss Switzerland. she stays very neutral, which is I have a high respect for that. Um, and you will be missed. Thank you so much for your hard work. We're really trying to push you to the limit tomorrow by the time you call it there. We're doing this for you, Dr. Cos. I think there's a coach somewhere here. Anybody else? We can stay 15 more minutes and make it 5 hours. That's not We did um send

181Dr. Cost with a nice gift of HP swag. So, she will be taking HP with her for quite some time. So, very nice. Good. Ajourn motion to second motion support for tonight. [Music] What? Oh, you actually just go down here.