001you [Music] all right and I would like to call the regular meeting of the hizzle part Board of Education to order today April 30th 2018 roll call please here Hammond here here here all right next is the invocation followed by the Pledge of Allegiance pastor Barry David of Landmark Community Church will deliver the invocation let us pray father we're indeed grateful for this weather thank you for bringing us through the winter and thank you for this spring time thank you Father for another school year that is winding down we thank you for your blessings on our school district thank you for the accomplishments of our students we're grateful for the champions of the classroom our outstanding teachers the backbone of our district thank you for our administrative team for a superintendent our Board of Education
002that works tirelessly on behalf of our parents and students to deliver a first-rate education throughout our district for these proceedings tonight may there be unity may there be vision may there be clarity we ask for wisdom in all discussions and for all decisions and for all you do we'll give you the thanks in Jesus name we pray amen [Music] can I get an approval for the agenda move at the point of education except that it is written I second the motion any discussion roll call no yes wah yes Kimpton yes yes Gammons yes mrs. temple yes yes next is public comment do we have anyone wishing to speak at this time do we have any slips okay all right if there's no line wishing to speak then we'll move forward we have special order of
003business we are going to hear a PBIS with state update from dr. Michelle cross this is just an update here before about where we are with our PBIS installation this year was rolled out in January Tier one only at the beginning of next year we're going to start tier two and Tier three training but where we are right now is we have all buildings at least up to 70% installed with Tier one I'm going to go through just some checklist data and some Swiss data where we're at if you have any questions please feel free to ask there's two different measurements we look at when we're on working with our teams and our buildings the first one being the installation checklist and those are just specific activities that each team looks at needing to do
004in their buildings and so then they rate those items as either installed partially installed or not installed at all we're looking to get a Tier one score of 70% right now 86 percent of Hazel Park schools are at 70 percent for Tier one implementation the junior high in high school still have a little ways to go but they're working at it and hopefully they'll get there by next year the next assessment tool we use is the what's called the TFI or the tiered fidelity inventory and what that measures is it's a way for personnel in the school and the students for us to measure how much they know about what's been put in place in the school so the way that the way that's measured is we have one of the coaches from a building
005come in to a building that's not theirs and they interview staff and they interview students and they ask questions like do you know what your behavior expectations are do you know how you know positive behavior is acknowledged and then they there's a series of questions and percentages that are computed from that that measurement we do that measurement we've done it three times this year we'll probably do it more next year it's to kind of give us a guide as to where we're at sometimes we think people staff and students know what they need to know and when we take this assessment we realize they don't and so we need to go back and we need to either reteach staff or reteach students whatever that assessment shows us web they are at 79 percent completed 21
006percent in progress they've started everything the tiered fidelity inventory they did take a little bit of a drop and I was kind of interested in this because normally that doesn't happen and it hasn't happened with any other school and one of the things that we discuss was that initially when you take that when you do that TFI first time around I think you tend to overestimate what you've gotten done and by the time you come around to the second assessment you've learned more about what those questions are really asking and you're thinking deeper about you know do we really have this at the point where we need it to be and so I think that's what happened here and why you see that drop this is their Swiss data since the beginning of the year
007which looks pretty good January is when rollout was and you can see a drop and these are average referrals per day over the course of the year United Oaks 86 percent completed that was on the installation checklist and as you can see their tiered fidelity inventory went up to 70 percent there's their Swiss data again it's pretty significant decrease in behaviors Hoover 76 percent completed again they went from 63 to 83 percent between the two measurement data points and here's their Swiss data so all this data when the building teams are meeting as a team they're looking at all of these measurements the the tiered fidelity inventory the Swiss data and for their building they're determining what they still need to work on what what is in place and then what the next steps need
008to be junior high is at 69% so they missed that 70 percent mark by 1% and again they're their tiered inventory went up significantly and here's their Swiss data high schools at 41% as I said they still have a little more work to do one of the issues at the high school and I had a conversation with mr. Dailey today about those says all the school's trainers and coaches are there full-time at the high school they don't have that that social worker is their only part-time so one of the things we talked about doing for next year is assigning somebody else on the team as a coach so the social work would remain the trainer and she would train the building team but then a full-time person on that team would then become the coach
009so that person is there all the time and can support that staff better and making sure that the components of PBIS are implemented but they're there t if I went up pretty significantly and there's their Swiss data which looks really good this is advantage 97 percent Jordan we're still we're having technical issues which are not getting everything in but we're working on it they were a school that was added they were the last school to be added to the Swiss system so there's been some glitches but they're tiered fidelity inventory went up significantly also how does some acts so every school has their own Swiss account so we keep we put our Swiss data in to the Swiss system just like every other school does and then we're able to go into that system and
010print off that data print off the graphs and the charts so they're each school it has their own account looking at those graphs you can see a trend so we roll this out with December January January January actually the end of January and so we see like a dip down in February mm-hmm and then we kind of see a good trend going back up and then a dip going down is that normal yeah I think so I mean it really hasn't been a long time and those are the kinds of things that the building teams really need to sit down and look at and figure out because in each building it could the reasons for those dips up and down can be totally different from one building to the next it could be a change
011in staff you could have had an influx of new students you could have had some you know some students move out you really have to look at each buildings individual circumstances well then you have a you have a week break in there too so typically I know in my building the week after break any break is rough students have to get Rijeka mated just being in school and you tend to see more behavior yeah anybody else so the inventory was when you talked you said you talked to people you're gauging awareness and understanding of things correct and what was on the like examples of what's on the installation checklist so the installation checklist is just a checklist of items that need to be completed for Tier one implementation and so you just go through as
012a team and you say okay have we have we formed a building team yes we have have we come up with our poor behavior expectations and then it just goes down and getting more specific to the things that need to be installed in each building okay so the percentage is based on the completion of just that of that checklist of things that need to be yes okay all right any other questions I do but I'm think I'm gonna wait to see if she answers that okay that's a book that was that was it Omar okay so with your Swiss um data if it's handled in the classroom does it get Keeton like we've seen reports where it's like done in the classroom handled where it doesn't go to the principal or any others does that
013is that part of your data so Swiss people when you input Swiss you input it as major or minors so that the behavior that's typically handled in the classroom doesn't get put in just what some buildings put it into Swiss like I don't in my building because of the type of building it is and that we would have thousands of you know a lots of behaviors to put in so is there a certain amount of minors in a classroom before it becomes like higher up although what's what is a major and a minor is defined in the building and that's part of the process as the team sits down and set and goes through and develops a list of behaviors that would be minors handled in the classroom minor minors handled outside of the classroom
014and then majors handled outside of the class it was a minor all the time it would never get address because it would always still be alive well it should be addressed in the classroom within the classroom management system so if the teacher has it should have a classroom management system there should be a process for dealing with those minor behaviors within that classroom setting are you talking like if there's that the same kid all the time do the same thing all the time is there any like repercussions for escalation if the situation doesn't handle in the classroom or isn't simi right so if you have a student like that that's where tier two come and three come into place so it's starting in the beginning of next year we're gonna be administering screeners to start
015identifying who are those tier two and Tier three students because then we were going to be putting interventions in place specific to those students this year was Tier one only these were just Tier one interventions building-wide Thank You Michelle can you talk a little bit we do have a process in place not your PBIS though for children is that there's concern do you want to talk about that it's not PBIS but there is a process so most buildings have you know like a child fine team so they're there if there's a student having you know repeated difficulties over time every building has a process in place for being bringing that to a team within the building to try to problem-solve and come up with interventions for that student whether they be academic interventions behavioral interventions
016and so that exists in every building in the district for your report in place I noticed I used to show that your process is like some of them are at 80 90 % done but according to the completions only like twenty three twenty one percent what is that I'm sorry could maybe you Sonya and your summary sides each one in the schools you stated that the they're like 73 percent done in the process but only 23 percent completed there's a total score column I think it's Woody's yeah slow down rats is that were you seeing it remain there yes they told us well no I think it was slide before then where you don't eat each school they identify right there eighty-six Bitcoin so this in percent in progress board so this is the installation
017checklist so it's a checklist and I'm the checklist our various activities that the team is required to do in order to install tier one so when they go through that checklist what this is saying is that out of the checklist items eighty-six percent of the items have been completed for United Oaks fourteen percent of those items are still in progress but all of them have been started so like what the high school showed that something somewhere in the range of about 14 or 20 percent of it was not started correct that's kind of the fact that this step in there so they don't have a full-time trainer coach that person is shared with the junior high and so that the trainer coach leads that team in that building in most of the buildings it's the
018social worker for the high school and it's the social worker the counselor at the junior high also is a trainer and coach but because that person is not there full-time it's more difficult to get all of those things going on a regular basis that's why we we talked today about having somebody else take over the coaching role next year so they're there all the time so we'll see this again when you start up - absolutely okay thank you very much for the information oh yeah next item on the agenda is the consent agenda this includes approval of meeting minutes all of our board committee meeting minutes financial reports notes of appreciation and donations can I get a motion I'm of the Board of Education accept the consent agenda as presented yes next move on to
019unfinished business we have the superintendent evaluation that was done at the end of last year can I get a motion I move that the Board of Education accept the evaluation for Intendant Amy Kirby for the period of September 2016 to December 2017 I second the motion discussion so it came to our attention that we didn't do a public vote on this letter this was done at the end of last year and so we are putting on this this this letter on this agenda today to rectify that um I see that we you know I is there any way that we could go like maybe save this for another day and go into closed session and have discussion just about the whole I understand that just a letter but I think because of the confusion with
020the to maybe go and have discussion on the process of it I have to request for an auto session superintendent we have to in the fact that I don't know I'm comfortable we we get the evaluation in closed session is to prayer the superintendent's request we followed the tool our board attorney saw the scores and saw how it was calculated and I'm comfortable moving forward I think that we will plan to talk about the evaluation plans for this year in a like an upcoming workshop so that we can all be clear on it I know there's been some confusion yeah but this is just voting on what was done last year any other well I guess like my comment was the totals on it because me the board he haven't seen the totals you know
021at the time it was done I just thought like if we could get clarification on yeah went into this a little yeah that was that's my reasoning for what and to I'd like to to go ahead and vote on this tonight we know that the board turning has viewed them and I think that if you have concerns about we should take it that offline and try and figure out how to resolve that to next year's process make sure are we able to see them at the next year process you'll have to discuss that in an upcoming workshop talk about what we can do anyone have to discuss it with our employees yes you know they were shared with you all of it was shared with you in an email twice all that totals and how
022was bigger so what we received was the roll-up and we know we have questions about understanding how that's calculated and we can talk some more about that but I think the process will be the same that one of the domains is based on both and that's how that one piece that the number that came calculate it all right broke oh no yes slap yes Hinton yes mr. hempel yes Hammond yes mrs. temple no e Deakins yes all right next time on the agenda is the ballot language resolutions the operating millage replacement proposal can I get a motion in the court of Education approved the revised for solution allowing it operating millage replacement proposal to go on that August 2018 valid as presented I second the motion all right so this proposal operating millage proposal was
023read through thoroughly I read it during last means months regular meeting the only change in language on this proposal was filling in the actual dollar amount that will go on the ballot so I'm just going to read that amount which is the only thing that changed on the proposal so I'll just read the last sentence of this what will be on the palate which is this operating millage if approved in levied would provide estimated revenues to the School District of three million thirty seven thousand three hundred seventeen dollars during the 2018 calendar year to be used for general operating purposes any other discussion I'm just a little green again it's really long it should be out there if anybody wants to see it and we're gonna start talking a lot more about this educating everyone
024on what's coming up so sure you don't want to read it the language is identical those right into the record it was right into the record yes thank you the operating millage is based on business whose hormones not Olmsted that way we get that out there all right roll call no yes mr. hempel yes Hinton yes Hammond's yes mrs. temple yes yes Kim yes next is a sinking fund millage replacement proposal can I get a motion I move that the Board of Education approved the revised resolution allowing the sinking fund replacement proposal to go on the August 2008 team Bella has presented support all right so for discussion this is the exact same sinking fund millage proposal that was read into the record at last month's regular meeting the only change is the dollar amount
025which I'll read now this sinking fund millage would provide estimated revenues to the school district of approximately nine hundred thirty seven thousand eight hundred and eighty-five dollars during the 2019 calendar year if approved and levy any discussion this is also sinking fund so allow us to do some work on technology technology and school safety I guess that's the new ballot that's allowing us to do it that way before we were not allowed to so this is this percentage of the money would be able to be you know all of your kids for those I'll do more with me the whole thinking fine we can we can determine we can based on what we mean in certain areas because we still got to use most of those thinking phone they're building facilities fielding students to be
026fixed so we can all Jenner you want to speak to that if approved the entire amount can be used for any combination of the allowable expenditures within the sinking point which include technology and security okay all right Rokoff mr. Hempel yes no yeah Kenton yes Hammond's yes yes yes yes yes all right moving on a new business promise on update first of all congratulations and good luck on the Twitter but very excited so actually I'll start with so I will be taking time off from maternity leave beginning mid to late May some at some point and going into July so students that need scholarship documents or anything done over the summer should please get that information to me beforehand even if they can't get the actual documents just if they let me know it will
027be something they need we can be proactive to make sure it's taken care of before that we have something set up with the school any basically what I emailed this information out to all of our scholarship recent scholarship recipients last week and said that if they need anything basically between June 1st and July 4 June 1st and August 1st let's talk about it just to be sure that we get it taken care of so I will probably be checking my email at some point over the time but I can't promise quick responses so so the earlier they can let me know about that those things the better and most bills aren't due until August anyway so it really shouldn't affect too many students we rarely get them from students needing to be paid before like
028mid August so it shouldn't affect too many but just in case if they could let me know in advance it would just make it much smoother for everybody college adviser Moussa traoré will be on staff through the month of June so he'll be able to answer most questions if students have questions in June and any questions specific to OCC enrollment can be answered by Jan Brown Williams who's the Dean at OCC's Royal Oak campus and I sent her come for her contact information out to former scholarship recipients already and we'll be sending it out to graduating seniors as well so the any students planning to use a promise a scholarship over the summer should also reach out to me as soon as possible just to make sure we get that paid they I think we've
029probably heard from everyone because classes start in the next week or two and we do have a handful of students that will receiving summer funding but anyone else should let me know as soon as possible we've had a slight increase in FAFSA completion since I sent the report to Debbie so we've had three more FAFSA completed so 122 or 59 percent of Hazel Park high school seniors have completed their FAFSA they can't they do have to complete this for any financial aid through us or college or through the federal government so they should do this as soon as possible and there's still time so March 1st is always what we advertise as the time to get it done before because that's the early deadline that guarantees any possible funding they'd be eligible for they can
030get but they can still do it and be eligible for quite a few different things we also I do not have a scholarship amount update because I want to wait until closer to the end of the school year but I do know that we've already surpassed last year's 2.6 million dollars which was a record so that is very exciting and pretty significantly surpassed it so I will have a number to you guys soon on that the second step of the promise on scholarship application is a release waiver form I know which I've talked about in the past they had the electronic form that was emailed out in the fall I sent to all seniors last week via email a release fit waiver form that they need to sign they also need a parent signature if
031they will not be 18 by August 1st and so we also have hard copies in mr.t traoré s-- and my offices and i do plan to email that out a couple more times i asked that students get it by that get it turned in by the end of next week that's really not a hard deadline but again just to make sure that everything's done before I risk being out of the office so I'm hoping that we'll be able to get all of those in so I'll keep reminding seniors but if you know anyone who are are planning to use promise zone funds in the fall that is something we need the just as another reminder promise zone scholarship information will be communicated to applicants using the email addresses provided in their applications and so we
032do ask that they give us personal email addresses because of their school email addresses being canceled or stopped at some point and so we will continue sending additional information and reminders out to the school district email addresses until the end of the school year but then we will be using the email addresses that they used on their applications I don't think I've been here since Musa our college advisor was named College advisors of the year in the state of Michigan at the Michigan College access networks annual college impact college access impact awards dinner which was held in March and so if you remember Hazel Park High School was honored last year at the same awards dinner and then Musa was honored this year so it was pretty exciting to have kind of two two Awards
033going to Hazel Park in a row so he was very very deserving of this and what is I think extra cool to me is that we didn't nominate him for it so we couldn't it was unbiased people who would who work with all the different College advisors through the states so very very exciting but unfortunately we were only able to keep college advisors for up to two years so he will be leaving us at the end of June and Whitney Bernstein who's a Hazel Park High School counselor and I have been interviewing candidates to replace him so we interviewed seven final candidates on Friday and should have we quite we had actually a hard time because there were some really really great candidates which is a good problem to have but we should have somebody
034lined up soon who can come shadow Moosa a little bit and learn a little bit more about the school before they go to training over the summer one other thing that was not in your report because I just was reached out to about it is pretty exciting and I think mr. and mrs. humble will be the ones that know the most about it because their son has participated in this program over the past three years and so transform automotive is a company based in Sterling Heights they do tool-and-die work so skilled trades and they had they actually first started this program three years ago I think Charles was in the fur was in the first cohort and they reached us out to us about it then asking if we had any students who would be
035interested in skilled trades this program is a three-year training and work commitment so I believe it's full-time work and training so one week a month this participants go to Canada and all their accommodations education everything's paid for while they're there they do get certified and then once they complete that training they are committed to staying with the company for three years or else they'll have to repay some of the tuition for the education that they receive the goal of the people within the company is that everyone will stay and be at that company for a long time if not their full career so they're very kind of company and people oriented within the company and so they are recruiting for another cohort which we're really excited about so if you know any seniors or recent
036graduates who might be interested in that please connect them with me I'll be having a phone call with one of their staff members later this week just to talk about what the process looks like I know they want the next cohort to start sometime in June and so I'm not sure what the application timeline looks like but I do have an electronic brochure and things that I can send out and so I do plan to email that to all the seniors as well but if you know anyone like I said current seniors or I think Charles was like a year two out when he started right so it can be recent graduates as well that's what that's what I thought I'd heard from you guys and they were very complimentary of him when they reached
037out wanting to recruit more people so thank you to him for making Hazel Park look good so they want quite sure about college they have a very good benefit program for these kids as well it's really something supposed to be a great company to work for and they start working full-time right away and getting their this education completely paid for [Laughter] any questions our congratulations on to MU South for that I will for sure really impressive yes it was very nice very exciting he will definitely be missed see you definitely send me pictures thank you everyone thank you next item on new business B item B is district employment district employee perfect attendance so we have a list of employees I've been a perfect attendance this month as we've continuing to recognize each month the
038importance of having consistency and having our staff committed we really appreciate that and I'll dr. Kirby clears anything you want to add no I agree with everything you say we're really fortunate to have those that are able to be here and have perfect attendance we know that research tells us how that really helps our students learn so we want to thank those teachers that that have been able to do that item C Freedom of Information Act otherwise known as FOIA requests we had several in this month this is just acknowledging that those were responded to item D enrollment update dr. creepy do you want to speak to the enrollment update yeah so the enrollment update is starting to project for next year's numbers and again this is a projection because people are just starting to
039enroll online so these numbers will ebb and flow on a regular basis right now we're looking at is we've you've heard me talk about potential reduction of a hundred students due to a large senior class rolling out in a small junior high class rolling up and so you know this will be something that we're gonna watch very very closely and we've made accommodations teaching wise to fit the reduction in students so we have an open house Wednesday night for kindergarten so hopefully we'll see those kindergarten numbers come up as well and then also we've started to get more of our gsrp students to roll into the elementary schools thank you any questions on that all right next item e 2018-2019 school calendar the this calendar was made jointly with our Teachers Union while we do
040that every year and so we worked hard to try to limit as many days for early release for teacher workshops but yet keeping them in there the calendar is developed and I think sometimes people say oh how do we do that calendar but the calendar so many workdays that you have to have and there is a specific limit of hours that you have to teach and so that is why our calendars developed the way it is and then there's a certain a number of professional development hours that teachers have to get within there as well and so when we set our calendar we don't really set that calendar with the half days etc to cause any difficulty for everybody but there's a specific number of length of days that teachers number of days that teachers
041work additionally we follow something called the common calendar and that common calendar is developed by Oakland schools and all the superintendent's together and so they set the winter break they set your spring break and so we have a consistent break together and if you want to do something different you actually have to ask Oakland County in a state to do something different than the common calendar and really that's obviously so that that Oakland County is taking those breaks together really excited about our calendar I really appreciate the collaboration of the teachers union and developing it I think we have a good calendar going forward was done very collaboratively we were able to balance a little bit of the time off the elementary has lost one minute of time a day so that their time is
042a little more balanced with the junior high in high school dr. Kirby are we starting August 28th we are starting before the holiday on August 28th in Oakland County you can do this and so we are we have agreed to do that so that we're not running so late into June next year let it build in three extra days yes so it goes through when it ends on your calendar will end on June 13th so it'll begin on the 27th with a teacher Institute day students will come on the Tuesday Wednesday Thursday and be off on Friday for the holiday you cannot be in school on Friday so Friday Saturday Sunday Monday and yes so there's a lot of laws going through the legislature right now just to open that up and allow everybody to
043be able to do that throughout the state so I assume that this once after we approve it today this will get sent home it's already up on the website okay ready to go parents have really been asking yeah I know I've gotten a few inquiries yes so that's good to get it out especially since we're starting a little earlier all right administrative guidelines so this is ready for me yes this is for informational as well as the board does not approve a ministry of guidelines administration is supposed to develop administrative guidelines off of policies that the board has developed the board develops policies administration comes out with guidelines that's in your policy handbook so this is about how we will go through staff reductions if necessary and so the staff reductions as you know changed
044from teacher tenure so a little different than it has been done in the past and it doesn't matter how many years you've been a teacher but the law says that it's based upon performance and so the first part that you'll see here in these administrative guidelines are that if somebody's minimally effective or ineffective they would be the first people to be laid off and then there's a combination so if you've been minimally effective in the last five years if you have a high absences if you have not participated in committees so all of those things will be laid out for those when you're looking at when you have to do a reduction in force and we know that we will have a reduction in force happen at the end of May it will not be
045very very large but we will have one of a reduction in force at the next month any other comments questions on them how many more administrative guidelines we have to go through for their short up I think we have about three more areas would that be correct Debbie thousand so we have quite a few to get done I'm just trying to get I'm just getting concern to that we have our policies in place but the administration doesn't have their guidelines I know that some of the questions and things that are going on in the buildings are things that administrative guidelines should be able to answer so my question is is if the committee is not able to meet and would like to have open the discussion with the board we okay with just having the
046communities yeah but we have four more sections to go and where are we gonna are we going to have those done before they closed the school year I feel like we've just been dragging this on we got the committee people when she sets the meeting were there Plus also these are staff guidelines so we're not involved in these ones right so I'm saying that we're not really involved in these one so getting them in our board packet to review it should be sufficient well for starters staff guidelines but as far as the policy goes were there to help her out yeah so we've already set the policy so the administration should be able to put their guidelines or reflective of those policies I'm just I'm just concerned that we're gonna go into another school year
047and don't have our our whole administrative guidelines in them then we're gonna be revamping our policies in the Rio we haven't even finished our administrative guidelines I'm just getting concerned that's all it wasn't anything against the committee it was a negative thing against administration I'm just getting concerned we do say these two we have not seen as far as policy group like she said these are just her her staff doing oh no these were brought to the committee the administrative guidelines and so really by process write policies our board policies administrative guidelines there's actually a policy about administrative guidelines in Policy Committee are done by administration and then brought here just for your information we've chosen to do them at the board level this one was brought to the board committee two times ago right
048two times ago remember I think we have a thousand thousands left to do we've done two we've done three maybe I hear you're concerned I know that these have been going on for a while so I think we can talk offline and see if there's anything anybody has any other ideas on how to speed up the process I know that the direction has been at the policy committee wanted to be involved but it does take time to meet to see if anybody has any other ideas on that and I'm just worried that we're gonna go into a pretty heavy vacation season here and it's always hard to get us during the school year to be harder to get us over the summer so yep you only give our admin some guideline named also many other
049discussion points on those deadlines okay next item is item G Edison max so mr. stoner if you'd like to come and talk us through we have two approvals so the first one is a carpenter ponary recommendation can I get a motion to move the Board of Education accept the recommendation of the contract award to ml Shane or construction incorporated for carbon D work at Longfellow Elementary as presented support all right discussion yes good evening if you'll remember the carpentry bid was part of the original package but we pulled it because the cost was higher than we anticipated and we asked the professional team to go back and look at some things to revise the specifications we did that and rebid the work and it came in $45,000 lower than the first time which brought the
050whole project within budget now and was a relief for me because when you look at all of the totals we are right on mark of what we early esta our early estimate were and also gave us a little cushion if something were to happen unexpectedly so this is really the last large cost associated with the Longfellow project there's two small ones still coming to you and it has to do with some IT work and some other things but those are budgeted also and they're not a bid item in a large amount so our request tonight is just to put the final approval on that project yes next item was the approval of the commissioning service I hope I was in the know that's we need a separate can I get a motion for that moved
051at the Board of Education accept the recommendation improve the contract for commissioning services for the edison TX project to Peter bakso incorporated the amount of twenty thousand eight hundred as presented yes I think that needs a systems have become so complicated over a number of years and the timing to get these done is shortened so much that districts have found that it made sense to bring an independent third party person in to design a set of checklist so to speak on most of the systems such as heating and ventilation and put them through their paces at the tail end of the project well what it really is is this third-party verification that you're getting what you paid for that it operates according to the way it was designed and when you move in things work
052right now when I say that they are complicated it still takes a while to work out the issues but this is I always say it's like taking a navy ship out for sea trials that's what this third party group does we went out to bid this service and I there was something like 7 or 8 firms that responded we did not take the lowest price firm the the two were very very close and a team met with the low bidders and did an evaluation and we all agreed that the second firm offered more value they were closer they were a deeper firm they had more k-12 experience so things like that and I tell you that that's why when you look at the numbers that we deviated a little bit just because it was in
053the district best interest the firm chosen is a very reputable firm in the area and I think they will bring great value to the team and this is something that is covered with the operation of thank you any discussion from the board I just just a comment I like that you included on there they work other districts around here Troy Rochester Pontiac where I love Birmingham yeah when we looked at the different firms we tried to get somebody that was educational experience that's great thank you all right thank you for your time next item H on the agenda is the establishment of the bank account authorized signers for the Edison project I move the board of education improve the creation of the new bank account active America Bank for the Edison max renovation project with
054superintendent Amy croupy and executive director of business operations William melting as authorized signers support sure the contract that the Board of Education approved with our construction manager McCarthy and Smith called for the district to open up a joint bank account with McCarthy and Smith in the districts name on the account the firt with signatures from McCarthy Smith and the district the purpose of the account is we will receive money from opens fools will deposit that money in that account to the amount equal to pay applications that have been approved by all the parties involved in the approval process and that McCarthy Smith will issue checks out of that account to pay for those authorized pay applications so what you have in front of you is a request to open that bank account and for authorized
055signatures on that bank account as soon as the projects over count will be reconciled and closed that's why we're going to call Americans it's the relationship with the construction manager and and Comerica and they will be writing the checks and so they yes yes on the agenda is building a ground summer student support can I get an option the Board of Education approved the administration's request to hire five full-time student interns for a period of ten weeks during the summer and it cost not to exceed twenty thousand dollars to help with the building and ground maintenance take a second oh my second option sorry sorry discussion who's gonna speak to this so at the buildings and grounds committee we talked about how positive has been the last several summers to have to Greg we have
056support for the buildings and grounds unfortunately there seems to be two things that are interrupting the ability of the promise zone to run that this summer and that would be candless two little ones and so we are gonna we would like to continue to move on with that we found that to be very helpful to do so and so we are requesting the ability to have five staff members work this summer to help support buildings and grounds we have lots of things that we need to be able to do and we'd like to be able to continue with that process I see it's 3180 money that you were using what is it money supposed to be used is Facebook one of the pieces about 31a is that you can use it for career education so
057career and support and so that's the how we used it for last year as well so last year the summer program was paid out of the 31 a as well mm-hmm so you can use it for two things - one of it is you can use it for k3 reading literacy and we do the other thing is for eighth grade math and the other thing is also for career in tech education I may have misunderstood you said that it was had something to do with the promise zone no no no the promise zone ever funds it was all that they just coordinate it and no I was just being a little funny about the fact that Kayla won't be running this this summer like she has in the past because there's two thing and maybe
058you're not allowing her to do that she was gonna be home and join her children this summer and so they aren't we're not running summer internships as we have in the past but we what we would like to continue to run it at least through buildings and ground Greg has requested that I just kind of a kind of question so there you got five stay offset 20,000 plus benefits what are the benefits I mean if this only a ten week program it's kind of temporary it's a benefit yeah the government gets us very well in the business world that just means when when we say that there's a salary plus whatever we always have to play we cut consider that benefit since business world are we short on any of this 30a money and the
059educational in the schools for any of the other programs so this is budgeted it was budgeted we did it this year and so we would come forward to use that again how much is the 31:8 grant how much do we don't well this euros 1.6 million we don't know what it'll be in this upcoming school year but this is the purpose of some of that money just is to help career and Tech Ed no yes yes yes yes yes yes I am J so heating in Colt heating and air conditioning repairs can I get a motion make a motion that the Board of Education approved the administration's recommendation and approve the repair of the air conditioning units at United Oaks the Hazel Park junior high and Ford school for the cost not to exceed fifty
060three thousand dollars which second discussion well know this which will be coming out of the sinking fund to pay for this this has not come out of the general fund correct I just got a question what's wrong with you and I you know experian dish to me and I heard it was working really well well my bad yeah they were said it was kind of chilly now that we turned the heat off there's some compressor well remember that now just kind of a statement with that right there's a certain time that we have to pick and we can't go one way or another in schools that's always the difficult part is wins that magical time here we turn it off and that magical time has decided last weekend because of the weather coming up and
061if we did it tomorrow everybody would be really go slow and everyone listening take a sweater for your kids it's supposed to be in the 80s tomorrow so and it's always really difficult that decision in schools right we would think into May we would be able to turn the heat off but there is compressors that are that are down in these schools and so we need to fix those compressors so there's right more than one unit in different schools it's not just one little you know unit that runs on and so one of the things that we agreed to do on our list of things that needed to be done and was on our list of things that need to be repaired and these are the items that they brought to us we had more
062than one quote they were in your packet to make sure that we had the best possible place to go with and so these are all places that have compressors that need to be replaced they're expensive and you have to get them done clearly any other discussion on this all right yes no yes thank you yes all right next comes up with personnel recommendations we have these broken out by employee groups so that we can work through our conflicts of interests the first one is asking me employee group can I get a motion move that the Board of Education accept the administration's recommendation for they ask me employee group as presented second the motion any discussion I just want to point out as I will as we walk through here that we have a retirement at
063long-term custodian and the high school has placed his retirement in here and he will be sorely missed well he did say he'd volunteer his time I think I said he was going to substitute any other discussion all right roll call no yes yes Canton yes yes this is helpful yes Adkins I obtained due to familial conflict next one is on the HPA esse employee group can I get a motion so that the Board of Education accept the administration's recommendations for the HPA SI employee group has presented a second of motion discussion again we have a retirement in here a long term administrator in the school district that his tenured his retirement as well and again he's given many many years to Hazel Park Schools and he should become 38 years doesn't happen very often anyone
064all right if there's no more discussion then we'll do a roll call no yeah flat yes yes yes yes yes next item is on the HP ei can I get a motion we with the Board of Education accept the administration's recommendations for the HP ei employee group is presented second the motion discussion and we have eight retirements on the list teachers that will be sorely missed and I just often wonder what what Michigan is doing to continue to help us that we're not pushing to retire that if Hazel Park was not stagnant the way it has been financially would we be pushing these teachers to retirement because they're not there they can't stay financially because of the benefits they're losing staying long-term so these teachers will be very very missed and I imagine we will
065continue to see losing a core of our teachers until Michigan can do something about the finances definitely sorry to see some of these go again a lot of these some really long-term long timers with the district that will be missed all right roll call no yes Hinton yes yes yes yes next item is the Appa employee group can I get a motion I move the board of education accept the administration's recommendation for the hppa employee group as presented discussion so I would like to clarify something we've been investigating today I am now gonna have a conflict for the paraprofessional union which means that four of us have conflicts out of seven so we have done some research and gotten confirmation from our legal advisors that when this case happens that your mind that the remaining
066board members are considered your forum so the three people that do not have a conflict are formed so we would need two votes to pass it rather than the standard for majority so I'm just gonna put that out there so this is something new that we we looked into today because I saw that and I was like oh so um any other discussion on care pros at this time all right Rokoff yes Hindi yes mr. hempel yes no abstain to the familial conflict and abstained do too familiar conflict all right the next the next one is IU OE employee group I need a motion I'm with a Board of Education except the administration's recommendation for that i uo e employer group as presented support any discussion all right roll call yeah yeah Canton yes Hammond's
067yes yes no yes I can abstain it a familial conflict on item 6 is non-affiliated employees can I get a motion and move the Board of Education accept the administration's recommendation for the non-affiliated employees as presented I support any discussion again I want to point out that we have an adult education teacher that is retiring as well from education and so it's always a loss when we're losing teachers from the educational field all right roll call / yes No yeah yes yes abstain due to familial conflict all right let's move on to item L this is the authorization to layoffs to layoff directors managers and supervisors can I get a motion the support of Education accept the administration's recommendation and improve the resolution to layoff directors managers of supervisors as presented a cycle emotional discussion
068so at this time you know based on recent budget cuts that we've covered in previous months there are some layoffs for some of the programs that will not be continuing so we're always sad when we get to the situation we're sorry to see these programs go that have been with our district a long time including adult education and the preschool these are related to that and in no way represents you know their performance we're thankful for everyone that's worked in these areas roll-call no yes yes yes item M is authorization to layoff certain employees in the in a motion I moved Board of Education accept the administration's recommendation improve the resolution to laughter employees as presented support any discussion I do um in here we have teachers secretary staff and all that these are teachers
069and I guess I'm kind of why would we want to lay off teachers when we have a teacher shortage so you have to person well we don't have positions you have to layoff and they're not part of the union so we have to we don't have positions for these people to go into so you have to layoff and then what you would do is develop a layoff list but these are people that might not necessarily be qualified to teach in positions and we don't have positions open for them so unless you want to carry them on your books you would have to lay off those positions so in here you have adult education teachers you a preschool teacher and you have a secretary and some of them are business people so they're not union employees
070they're not but if you have their certification they could apply absolutely and they've been told that but the positions will go to our teachers in our union first so they don't have any rights to our union positions they have rights to adult education programs and childhood programs so the early childhood teacher that's in here if a teacher leaves they have first rights to that they have rights to the Adult Ed but if we had a program that ran again but they can also apply for any position that comes open but any teacher that we may lay off next month has rights to those positions first and then anyone outside has rights after that to apply for a position any other discussion all right yes all right item was is the approval approval of our 2018-19
071tentative agreements with collective bargaining units so the first one is asking can I get a motion please I'm only the board of education except the administration's recommendation and improve the tentative agreement with the ask me group as presented support any discussion no just that we're really grateful for the relationship that we have with our askme group that we worked really hard I believe to make sure that this agreement came into place we're really grateful them to do it in such a short period of time it is a one-year agreement and we're required by Treasury to negotiate only one year at a time we are very hopeful that we will do well on enrollment and then we can see some kind of changes in our for our staff next year financially but but I believe that
072everybody came to the table in the spirit to do do well for the district and the best interests of the district we got them to sign off this week this was signed off last week and it was voted on Saturday so okay because I know you mention them they were it's approved okay all right roll call yes no yes Canton yes mr. temple yes yes yes substandard a familial conflict HPA SI employee group can I get a motion you have the Board of Education accept the administration's recommendation and approve the tentative agreement with the Hazel Park Association of School Administrators employee group is presented I second the motion any discussion on this just that the administration came to the table first very quickly to make sure that they approved and passed this agreement leading the
073way and that's what we want from our administrators just to lead the way when changes and things are difficult so we really appreciate that and again we are hoping that we will all gather together as a team and as a family together in Hazel Park and push for the increase of enrollment so that we can push for an increase in our salaries for our families and our teachers here there's nothing else roll call no yes yes I have a number 3 HP EA employee group can I get a motion please I move the board of education accept the administration's recommendation and improve the tentative agreement with the HP EA Association employee group as presented second the motion any discussion when I think the same teachers and we worked really hard and work hard on our
074relationship on a weekly basis Nancy and I meet and talk about things that we can work on improvement this is an agreement that we wish we could do differently as we know how difficult it is to have teachers anywhere in the state of Michigan right now as well as across the country so we hope that again - and we will gather together as a community work on enrollment here in Hazel Park schools so that we may able to reach out and give them a little more money to our to our teachers all right yes yes no yes yes all right over for HPP a employee group can I get a motion please I move the party a Board of Education the administration's recommendation and prove the tentative agreement with the hppa employee group has presented
075support any discussion you know one one thing that I want to circle back around to the teachers as well as this one is there were increases in salary for Center program employees and so when someone's reading that what's important really rep from to remember is that Center programs does not touch our general fund here those are special education programs that are reimbursed by 28 other school districts for the students that attend so it's really important to remember that when you're reading these than if somebody has some specific questions that says wait a minute there are some salary increases that are placed inside here that aren't there for others that reimbursement also for the students that are generated helps give money back to the school district so the more students the more money that gets placed
076into that program the more reimbursement that also comes back to Hazel Park that helps offset the general fund so it's really important special education teachers and paraprofessionals are even harder to get than teachers and so we are really excited that we all work together to try to come up with a solution that will have several wins for the school district in many ways as well as to the general fund ultimately in the end no substantive due to familial conflict and contained due to familial conflict item number five I uoe employee group how can I get a motion please I'm on the board of education accept the administration's recommendation and prove a tentative agreement with the IU OE engineer I'm sorry I will eat group as presenting any discussion on the so the suggest everyone knows
077these other our secretaries many ones questioning like what's that in your office or secretaries a engineer our buildings we're really fortunate with most of our groups which I have no salary taken away from them even though you know that was the way it was looking those were those 2.5 million dollars in cuts tried to help to keep everyone's salaries consistent without taking money away and this is no different here in the secretary salaries well we all want to give all of our teachers staff custodians maintenance because of the hard work that they do raises at this time we were able to keep this consistent as you can see inside this country no yeah abstain doodle familiar comp all right item O is approval of 2018-19 non-union employees salary and benefits can I get a motion
078please move the Board of Education accepts the administration's recommendation and approved the 2019 2018 2019 non-union employee salary that if this is presented so I can the motion discussion so the sheet is for our central office employees such we have some secretaries technology it also is for gsrp teachers we have people think we don't have preschool we still will have preschool next year it'll just be our gsrp program this is also for our alternative school teachers which are not part of the union as well so we this was developed by dan rob sick before for us and it finally brought together all of those central office employee positions so that you could see what kind of benefits that were placed as well and very helpful so we want to sure that we had this for
079you in front of you today there are no changes here other than a line that says we may look at medical benefits next year so there was no increases or reductions thank you they broke off no yes yes yes happens yes yes yes item P administrative contracts can I get a motion please with the Board of Education approve the administrative Conn administrative contracts for the 1819 school year is presented second any discussion so every year is our job to sign a one-year contract we cannot per the contract our per Treasury sign anything more than a one-year contract to anybody other than the superintendent and our business relationship that we have that is what Treasury puts in place for all school districts that are in that deficit situation so we are only allowed to do a
080one-year contract with our administrators this is the contract that you sign in a yearly basis is not any different than before another question mm-hmm all the evaluations completed when do we they don't need to be completed until June 30th okay so we press our contract and you say we you have to do a contract unless you let them go in before March all the teachers avails are not completed yet either and that's just part of the process of weights unfortunately it's a time frame just like the reason why you changed my eval to be done in in November that's that whole process of not renewing contracts but for administrators and for teachers that's not the direction that they go in in the state of Michigan broke up no yes Hammond's yes hamton yes yes yes
081item queue approval for 2018-19 pure Professional Staffing Ganga motion I move the Board of Education approved the administration's recommendation for the 1819 paraprofessional staffing as represented this second any discussion you can see that we've added in here for you the different levels in here we've we've added level 5 & 6 so you can see where that comes into play those are all center based program paraprofessionals we also have a couple places where we've reduced some hours all of those individuals will work with Shirley Shirley I'll have a meeting with a pair of professionals and allow people to bid into open positions that have a reduction of hours that they will have the right to bid into positions that have the same amount of hours or the same position we're asking for your approval at this
082time for the positions as you know we bring back any additional positions that we may need in the future for digital students special education students or items that are needed on this do too familiar conflict and abstain due to familial conflict all right item our curriculum update I see Miss pasta coming up so let's see this is on the literacy camp summer school can I get a motion who the Board of Education approved the administration's request to provide a summer 2018 Flint camp summer school program for grades K to three as presented a second all right discussion can you tell us about so and good evening first lick camp is actually a program which we ran last summer but we're extending the program more this summer because we actually specialize in one of the great
083levels lick camp will be grades 4 through 3 and we're looking to have some excuse me not for 33 K through 3 it's been a long day but anyway K through 3 and we're looking to have 2 teachers per grade and right now one of those teachers would still remain miss Lisa burners so we've been actually preparing looking at what we have and what we need to purchase for this year the program focuses on increasing the reading development of students K through 3 source and enrichment program we are opening it up to students K through 3 but it is a first-come first-served because it has to be 10 to 15 students per grade per class and so that's two teachers K through 3 does anyone have questions so it is being funded through the 35
084a grant which is additional instructional time and so we have budgeted for this program just as we did last year it so with the elimination of the elementary summer school program this is somewhat replacing that any other questions this is focused on the grades that would be most affected by legislature yes okay through three yes what school are you the program will be held ad what no you know United Oaks lunch program will be there as well as I mentioned last month we talked about the second program where the high school at lunch program would be there but the elementary would be at United Oaks I know what run the same time eight till 11:30 just as it did last year nothing really changes in regards to how the elementary summer school program ran it's
085just that this would be focused on literacy and the great level any other questions comments these are an incoming or exiting exiting kindergarten exiting first exiting second and third so all of they would just be moved up so the kindergarteners yeah okay yeah I know I think you're thinking of that kinder camp we try but that's so much yeah it's disappointing that we can't have as many offerings and we still have this any other questions any questions all right something I think I'm up next again yes yes all right next time is the pathway to potential connect and emotion informational sorry yes I'll be brief so this is actually really exciting this is something that we've been working on since last school year and actually see it come alive over the last few weeks has
086been it's been really great we've had an opportunity to actually meet with the Success coaches and so what pathways to potential is is a program that's partner with the Department Health and Human Services that allows for what they call success coaches to be pushed into the schools to provide assistance for education health attendance so on and so forth for families that they already have on their caseload and so it when I think the caseload that these are families that have already been assigned to these caseworkers however because they're in the building they're open to providing services for you know other students that are in the building they start at two weeks ago and the last one started just last week at United Oaks on Monday they've all joined the attendance committee and we've met last
087week we've kind of you know we met at the attendance meeting but we also met together to kind of finalize how does their role from the state-level pair with the attendance policy here in Hazel Park and so we had a productive meeting last week and where you've been meeting tomorrow to kind of work together to construct the letter that will stand as the attendance letter for hazel park with the approval of the superintendent dr. Krim fee so we're working tomorrow after school on that it's really exciting I mean I'm happy that they're here they're excited they have a lot of information and I mean they're jumping right on board getting involved with the committee's within their buildings and as I said before the attendance committee which is here at the district level does anyone have
088questions about the program I didn't want to read exactly what was here but I can give more I have a question yes so this seems kind of in line with kind of what our community rep does is that they both going to utilizing each other yes and no they definitely will be utilizing each other however these particular success coaches but we still need the community breakfast they work together however these success coaches already have cases with the students and families that they would be working with so it's like an extension you know the community rep would be an extension provided me even more services that are here great are these only for the elementary and junior huh currently the high school yes though so just a little bit about know I want with you so
089this is initially well just so that you know when someone asked well what do you want Carla I want them also I initially went and we asked for a caseworker or success coach to be at every building once they came back and he looked at funding from the state level they were only able to provide us the three at the elementary and one at the junior high they are working to determine if come fall we'll be able to have a caseworker at the high school however with the ones that are here in the district they have been assigned to help work with the tendons at the high school so right now we're kind of going through the waters looking at attendance elementary and junior high but if we don't have one industry come fall than
090the ones that are here in the district now elementary and junior high will be able to assist with the attendance at the high school so the hope is hopefully we get one in the fall but if not then the ones that are here will at least be able to help with the ten minutes making a cause and things like that would it be considered tardies as well well not from their perspective they when I say to aid the state they only look at daily attendance absences they don't look at targets however one of the things that and this was a long discussion last week one of the things that they did mention is that if there is an issue with tardies then you know a teacher an administrator or whomever could actually make a referral
091they actually have a referral form and that's something that they would look at because potentially maybe you know the parent works midnight and it's difficult for them to get the kid to school on time so if a referral process could be but their focus would be to pull attendance reports to look at daily four-day attendance seeing as they're kind of starting in April how long of a commitment like do we know for sure they'll be here through all of next year I'll be sure all of the next year and until whenever the program is dissolved but it's been around for some year so I don't I don't foresee it being this funding was actually more funding was actually given to the program this year for next year and I think if you look at a
092lot of the movement that's happening right now with school safety and mental health and I met today with Ken Coleman from st. John's we went to the high school to visit to look at the place where potentially we could have the medical clinic if the funding comes through from the state that's really where that that funding set there's a lot of money being sent outside for mental health services so we're really fortunate to be benefiting from these mental health services I don't see that going away anytime soon it's really separate from the educational budget but there's a huge push right now to get mental health back into the school so it's really exciting to see and we really are excited to benefit from that so you're also going to see Carl in charge of our
093code of conduct in our handbook committee which I'll focus in on that attendance policy as well and we've been doing some research on that so you'll see something come to you sometime in the summer so you'll be able to see some of the changes that we put in place for next year thank you moving on to item s approval the 2018 tax rate request can I get a motion sorry I'm making I move that the board approve 2018 sex request mr. Mel Qi yes what you have this evening is what's called the tax certification you approve this every year and what you're doing is setting the Millett rates that will be levied for the upcoming fiscal year you have really four millage --is that are on there the first is the 18 Mills on the
094non homestead the original approved by the voters was 18 Mills but due to have they rollback we're asking for seventeen point three five five nine Mills for the next year which generates about two point nine two million dollars worth of general operating money for the district and that is really a loss of one hundred and eight thousand dollars due to the Headlee roll back the other one sinking fund originally approved at two Mills Headly roll back rolls it back to one point nine five one six Mills that's a loss of about fifteen thousand one hundred thirty one dollars so that's why obviously we're going for the millage heavy overrides in the fall the other two are debt and images which aren't impacted by the Headlee rollback and they're set at thirteen mills and two Mills
095once approve this document then goes to the city of Hazel Park in the city of Ferndale who then do a summer tax by the for us any questions yes Anton yes Haman yes yes no yeah yes yes item T is the approval of the revised enhanced deficit elimination plan can I get a motion move the Board of Education accept the recommendation and approved the revised eat up as presented support discussion so this last week we went to the Department of Treasury and had a meeting on what you see in your packet and that meeting went very very well and so what we have for you this evening is a 12-year eat up plan which really over the course of those 12 years based on the assumptions that are in the executive summary that you see
096I won't go through all those but this has a surplus based on those assumptions every year starting in 1819 and going through the twelve year plan and then the fund balance becoming positive in the thirteenth year we try to be very conservative with our assumptions I won't go through all of those there's quite a few of them both on the expense side and the revenue side and so we're fairly confident Treasury seemed to be confident with the plan too and so I would open it up to any questions you may have yes are they open to eyes contained in this climate because we're we're Lu you know they just pull $500,000 the state does at any point in time from us are they open to that if we need to purchase extra equipment and potentially
097go over category and some of these budgeted items that they're open that we can still do business as a school district and you know keep our district afloat so we can still be able to recruit kids and keep you know keep what we have here at brick-and-mortar keep going yes that that's a good question in yes everyone understands this is a real living breathing document it will adjusted every year we will be meeting with Treasury or providing them with updates on this as things you know change even oven flow throughout the years so yes and we also tried to build in some things a little bit into this for some capital outlay type of expenditures to do some things like replace things that might need to be replaced so yes they're open and understand that
098it's a living breathing document and it will be adjusted as we make changes throughout those twelve years there's no real way to even project really real accuracy even next year let alone 12 years out I think going to have a still report monthly up to them okay yes if if approved we will stay on that monthly reporting with them yes yeah I traveled with the administration to with dr. creepy and mr. belching and there was an some people from ISD to meet with the state and yeah they were we talked we had a really good conversation about some of the challenging the challenging climate in Michigan I think they're acknowledging you know teacher retention and salaries like and enrollment as real challenges and they seem to really kind of understand we're how we were being
099affected and I thought it was a positive conversation so family that was good I think you're they're calling it a road map and I think that that's what I think that's gonna make us successful I think when we first pitch this out a few years ago it was kind of hard and dirty just get it through the five years and not realizing there was going to be like these major hurdles it's the legislature and I think that what everyone's understanding I think this is a so it's a to do a plan it's not where we want to be right but it's a doable plan I think one of the things that was really positive for being is that I think they know and trust the team here in Hazel Park and I think that they
100they have confidence in the team here in Hazel Park and they were really clear about that conversation Nick Laura can agree with that as they greeted us they had a lot of confidence who at the team and I think that's really important for the people of Hazel Park to hear that Treasury is looking for us to continue to lead the way in that conversation but they also what I really really loved is the conversation and the concern about making sure that we can attract and retain teachers that was I've always felt a very stressed about the EDA because I out of the great concern about where we are in Oakland County as related to other school districts and we talked about that that was one of the first things that I talked about is the
101difficulty it is for us when we're one of the lowest paid school districts in Oakland County and how devastating that is to our teachers and our students as well as the difficulty about where we sit when other school districts around us can steal our students and so that was a really great conversation to have and really felt that they were really open for the fact that they agree that we have to be able to retain our teachers and so we really hope that I mean that doesn't mean they can go and jump in but that what that means is that if this is improved the expectation to ebb and flow based upon prudent thinking about what we need to do is that we won't have a school district if we can't write if we can't
102do things that make sense you have to be reasonable about what you're doing but you have to Evan flow that roadmap yeah they I was impressed that they looked at it and then said there were some things that Treasury might be able to do to work with us to waive some requirements on some of our death things and stuff like that in order for us to try to build in maybe a little bit more in the terms of wage increases not huge ones not you know what everybody would want but at least more than what we have in here which is very minimal and so I thought that was encouraging too that they were willing to kind of say that to us in the first in our meeting and asked us to go back approve
103it tonight but then again we'll be working on it and giving it an update here in about another third days so they're willing then I'll waive our bond no I didn't say that can I tell you that then was floated out there not how Detroit has helped it could we hope he's a park in the same way and I think that was a resounding no you're gonna get that but they were willing to work with us on T Linton point is in the directory event will help thank you any other questions comments from the board I know the Finance Committee went through this it at length and so we've seen a lot of the detail all right no yes yes yes and if it wasn't clear all of this will be bundled and sent to
104the state tomorrow right yeah this is all due to the state may first with all of our vendor contracts our TAS and the e jet plan has to be in their hands tomorrow and so if I take a moment just to say thank you to Oakland ISD and to our vendors to our teachers and also to our Finance Committee because that was a lot of work to get and to you guys when we finish this this evening to get all this together there's been a tremendous amount of effort to get this organized this this month so thank you to dr. croupy thank you to mr. belting who has stepped in and really helped us and we're so glad you're here to provide some stability in the finances and to get this all pulled together if
105this was a lot of work and we're we had a good mean with the state so we'll get this all submitted to them hope to hear good news back from them in terms of an approval all right movie night of you approval of the intergovernmental agreement with Ferndale for transportation gonna get a motion that we approve the 1819 IgA with Ferndale school district for transportation management and meeting as services as presented as presented okay all right discussion on this so nothing has changed here this is the agreement that you entered in two years ago they provide us with maintenance as well as oversight and operations it's our drivers that drive so just one one person that does that so um there's not also an increase to the cost of that as well and some remain
106consistent so we're really grateful for that partnership and again that another one of our partners has agreed not to raise any cost for us for this upcoming school year that's great any other discussion from the board all right roll call no yes yes Hammond yes yes yes yes item B approval of the vendor service agreements so the first one is a suite Services LLC can I get a motion no that we approve the second amendment addendum to the vendor service agreement between the school district of the city of Hazel Park and a suite services LLC as presented I second the motion discussion so then we're really grateful to our vendors to continue to have an agreement with our vendors and so with this agreement reaches out to two thousand twenty two twenty three I just
107have this is are the online this one is this estate online all kinds any other right welcome at Michigan cyber uh this is the on-site one this is the on-site one okay good thing they're here to tell us any other questions from the board all right roll call no yes yeah yes yes yes yes item number two is Ani enterprises can I get a motion please I move we approve event of services agreement between the school district of his Park and a and I entered as presented for award here's better than mine you'll notice we've also extended for five years to 2023 as well so we're really grateful that they continue to be a great partner with us mrs. Hammond Oh any other questions or comments from the board alright roll call slap cats cameras
108yes yes yes yes I remember three sir Metro Detroit job can I get a motion please I move that we approve the fourth amendment to the vendor services agreement between the school district of the city of here's the park and so much with you trade jobs to progress Inc as presented second discussion this is only a one-year extension between the school district and Sur Metro at this point in time are they not looking to extend it and we aren't looking to at this point in time if just to do a one-year extension and proof it this point any other questions all right roll call yes yes yes yes no yes yes all right superintendent update just that we have our PTA council dinner coming up if you haven't responded yet that is a time when
109we were redneck recognize all of our retirees are 5 10 15 20 25 year employees as well so if you have the opportunity to come we'd really appreciate it that is on May night took it through $10 and so we'd really appreciate you to have the opportunity to come the other piece that I didn't want to I would be remiss if I didn't mention that you did not see invest which is another one of our and want to let you know that we already have a contract that extends out but they've asked us to extend their contract out five more years as well so we'll be working on extending that contract down we'll be bringing that to you guys as well so we really appreciate the fact that our vendors continues to be partners here
110with Hazel Park schools all right board member comments I do can I get an update on when class day is there's a memo the that will be coming out regarding that I don't have class today but I asked mr. Daley about that because I saw some banter going on out there and he said it was sent home to put the kids in the beginning of the year sheet with all of the seniors so there he will have a sheet that's going out to everybody online and you will also get a sheet with an updated of all your activities for the month of May that that Debbie will do before May 14 already in the Google Calendar I'm like you know what that class though is laden on there so I just want to confirm that
111class day am I reminded him again this morning he's hot and heavy in the middle of some evaluations finishing those last few evaluations I believe that's probably where he is tonight and so he will get that email out to everybody as well it wasn't reminded to him again today graduation is the 31st it was past to be moved to a Thursday we're hoping that we will be able to garner some more attendance they are especially by our staff who found Friday nights to be difficult to come so we're really hoping that they will be here on Thursday night already work good any other comments I just want to say that starting tomorrow fourth and fifth graders will be able to ride their bikes to school now elementary schools so my son's really excited too it's
112like to school for the first time tomorrow so congratulations to him on a job well done I'd like to say thank you to the team here these people over the side here the other board members that serve dr. goofy this was a hard month thanking for all of us with a deadline of tomorrow to get the e dip in with all these agreements thank you to all of our unions everyone that came to the table and work with us not an easy thing to do but it just goes to show you that Treasury recognizes that our effort as a family and willing to work with us and think that that really speaks to our superintendents relationship everyone over there Oakland schools and our scientific ear that works constantly on that I guess you know we're
113not in the best of decisions but I'm always trying to find the silver lining I think the best silver lining I think we have a great team of people here and I think we have a great team of educators and a great team of students and a great community and I think that we're gonna be just fine and we're going into the best part of the season graduation season where we get to celebrate all those all those moments and what we work so hard for is the community so just truly blessed tonight and thank you for all the work everyone did any other comments on the side are the eighth graders have been there all night Barbie they are the flyer and information will go out I know that they were working on it today
114so there is going to be an eighth grade party if you remember that the senior all-night party kind of diet is a tradition unfortunately we try to give that one up going and so it's now turned into an eighth grade party the date is on the calendar I don't know it right off the top of my head but the a330 is yeah the Junior - send me home the newsletter I've been working real real hard for that May first day like haven't seen past me first jet right mr. Howell well this is the month of fun for all of the fifth graders I guess each one in the schools get to go to camp Hazelwood for the week according to my daughter she says she goes read a short week well she gets Friday off
115so she's very excited needless to say it's a fun month for all our fifth graders that get to go to the junior hunter next year and boy was she shocked to find out she doesn't have to go outside and play oh no reason [Laughter] okay all right did you have any of you have somebody final comments oh we're good okay all right thank you so much I will adjourn motion for adjournment thank you