001m right here i have mine marks because i don't want everyone that's going to fall back sessions is the regular me the hazel park board of education september 18 2017 meeting is now called to order roll call please no yeah hampton there's mr hempel here hammond's here atkins here mrs temple here here everyone please stand and welcome mr pastor barry david with landmark community church who will be delivering the invocation tonight and then the pledge of allegiance will follow let us pray loving father we thank you for the blessings that you give to us thank you for the faithful leaders that serve this district with distinction for our superintendent for each board member for the administrative staff and especially father for the heroes of the district are teachers for tonight we ask for unity with
002our leaders for a vision of quality education for each student we are grateful for the progress being made in many important areas give wisdom in all discussions and may every decision be according to your will in jesus name we pray i pledge amen to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you please be seated close on to approval of the agenda if you will see in front of your board members we're going through our trading audience uh so we're getting a little more uh sophisticated up here so there is a motion there uh to approve the agenda i make a motion when you approve the agenda is written a second so board member chuang
003kemple moves at the board of education except the agenda is written and there was a second second by board member christie schlock any discussion call please mr temple yes slack yes hampton yes hammonds yes atkins yes mrs temple yes no yes moves on to our special order of business we have a very uh special young man in front of us tonight um he's going to do a presentation about bike riding at united oaks [Applause] would you like to introduce yourself i have to speak enough my name is landon schlock my presentation will be about ringing back biking schools um we deserve to bike i am i go to united oaks elementary and i'm great cycling for health and fitness it takes okay okay so it only takes two hours a week to achieve a general
004improvement health um cycling is easier than other sports that require special skills such as baseball soccer football and etcetera um i have also outlined some other i've also outlined some other key sentences or paragraphs in this slide one of them which i know the principal would love is our school has an extreme problem with uh pick up and drop off traffic uh so uh viking which should and will decrease the picking up and drop off traffic at ul how we make biking safe um you would uh every student would be required to wear a helmet with a strap on it so you can just put your helmet on and say i'm wearing helmet i go now um you would have to have the i an id on your bike um only fourth and fifth grade
005can ride their bikes school so it would be more of a privilege for the older kids at the school and then we would have to follow the bike safety rules no okay so the helmet pledge what is basically stating i will not uh ride my bike without a helmet on um and so the reason that it's so important to wear a helmet is because you need to protect your brain because you only get one of them right now so the i okay the id on your bike uh you have to register with the uh police yeah well you could register your bike with the police department uh you can put a luggage tag on it you could write your name on your bike with sharpie like right across the bar right here uh then there
006would have to be a master list of bike riders in the office so say i forgot to park my bike and provide a bike rack someone could come on the pa and look on the master list and say red mongoose strike please come down down and park your bike in the bike rack and then i would come down and park my bike rack um so about registering your bike with the police department i got my bike registered today so um it only really took about 10 minutes 10-15 minutes to you just walk in the front door um ask them to register with ask them what um that you want to tell them that you want to register flight you would have you bring your bike in to the lobby and down the stairs which it's
007a challenge um and then you get these so you fill out paper or two papers with like your bike information your serial number on your bike stuff like that and then they give you these stickers so this uh big sticker the uh city pace park michigan bike license bicycle license it goes right on the handlebar like right here down the front of your bike and then the two yellow ones they would go under your seat or under your mud thing or under your pedal because that's the first thing that someone rips off and then you can hide the other one you're supposed to hide the other one like under your seat or something so that they can't rip that off um like safety rules uh one is i will outline a couple one number one
008is wear helmet protect your head um another one obey all traffic laws and lights so that means you ride in the bike lane or you ride on the sidewalk or very close to the side of the um curb because i know i don't like to ride on the sidewalk because there's a lot of kids that walk to school and they and so if you're riding your bike down the sidewalk then so you have to stop and wait for the uh and then go around the people and then keep going which would really slow you down every day so uh you can either ride the bike lane or right next to the curb and then the way all traffic lights and lost is uh you stop at a stop sign you stop at a traffic light
009you you uh make sure that you're going the one way on the one right street uh because that is a way if you're not obeying the law or if you're not obeying the traffic laws and lights that is a way for you to seriously get injured and because i've i've like so i've been coming home from school with my dad and there have been kids riding their bike and they don't stop at a stop sign and they just keep writing and find nothing of it so uh funding the bike rack well actually uh i'm gonna stop here quick um we originally when i first made this slide we originally had a bike rack and when i showed it to the pda actually we had a bike rack in here or an example of a bike
010rack that we buy it was on sale for 480 dollars it was a nelson bike rack and it had 20 spots on it but yesterday uh part of the ask local businesses yesterday we went to the continental bike shop in um in halo park and we went in there and asked him and asked john if they would donate some money to fund the bike rack and he said well you're asking the wrong question how much he he said you should be asking the question is how much is a bike rack so we came at the right time because he was going to a trade show in vegas so he is going to get the best deal possible on a 20 spot bike rack or two 10 spots bike two 10 spot bike racks um for
011the school so um funding the bike rack we already have the pta has already said that they would sponsor half of the total bike rack class um we uh we're going to ask local government offices so like the police station and fire station but um we have asked the knights of columbus and one of the nicer columbus members are here today um so and they said they would fund some of them like it depends on how much it is really i just okay it's fine with me so um the pros like rack location would be either like right here where this is a very flat spot or on the other side of the sidewalk because there's a camera right under the awning so if someone was cutting the bike chain or something then you could
012look at that camera and find out who it was um also right here so like i know that every day my dad dropped me and my brother off and going for breakfast so i could ride my bike and just park it here and then i walk in for breakfast that is all the slides uh so okay well i'll just leave it there um any questions concerns or comments from the board i have a question yes so if you're going to register your bike with the city does it cost anything uh yes it it uh it only costs an hour okay so you walk in takes about 10 minutes costs a dollar and you get those tanks any other questions concerns or comments did you get well the first and foremost is the approval from the
013superintendent based on the safety hazard based on the children writing to school um i couldn't answer that i'd have to ask superintendent [Laughter] because the only reason i say this because we do have some safety rules and i'm not for sure how it will work based on the fact that students riding a bike i know the junior high allows it yeah and the high school i don't know too much about whether or not i believe i believe the only schools in the district that can't there's a park district they can't ride their bikes are the elementary schools um because i don't know how this happened but they put a no wheels policy for the elementary schools and i know that you can ride your bike at the um junior high and i believe that you
014can ride your bike to high school i don't know though i think um that maybe it should go to the policy committee to review did you i may have the answer i don't know it's our board policy student use of bicycles and it doesn't specifically say elementary cannot the board of education regards the use of bicycles for travel to and from school by students as an assumption of responsibility on the part of those students a responsibility in the care of property and the observation of safety rules and a display of courtesy and consideration toward others the board will permit the use of bicycles by students in accordance with the rules of the district that's a part i don't know so there's maybe additional rules about wheels but the bicycle um doesn't say no elementary specifically
015so so in talking to the superintendent that hasn't occurred there's been no conversation with the superintendent yet and so perhaps the board would allow the superintendent to work with the elementary principals and our sro to think about how we could come up with potentially some safe routes and some ideas and some parameters to see if we think it might be possible to brainstorm with a group of fourth and fifth graders and uh with you to think about if this is possible and if so what those parameters would be if we could do that and what those rules would be because i think we want to think with our police department a little bit about what that would look like and how we would how that would look and then to see if that could be
016done because i think the board policy permits it if our administration and superintendent would allow that but we need to brainstorm with the police department because we need to decide if riding down the road would be safe and all those kind of ideas and set some parameters up um i guess i forgot about this um there should be a pledge right next to you um right here so the pledge here i'm just gonna read the exact uh pledge the pledge is so um bite safety and respect um as a united oaks elementary bike rider so i landed pledge to the following i will always wear a pheasant helmet when riding my bike so with a strap i will follow the 10 smart rules of bike safety which we've already got over i will always respect
017other bikes i will make sure my bike is secured for my bike rack i will make sure my information is attached and visible on my bike i will only ride my bike to school if i am in fourth fifth grade and then they have we have a parent volunteer and a parent of united oak's bike rider i crispy [Laughter] i will make sure my child's bike and helmet fit correctly and insist my child wears a helmet would drive his or her bike i will make sure my child's bike is working properly i will provide my child with a bike lock to secure their bikes so when if we get the bike rack um when when it is down you will have to have a bike lock and put it in the bike rack ah uh
018i will teach my child proper bike riding signals so uh stop sign um bike lane things like that i will teach my child 10 smart rules about like safety and then we have a spot for the student signature and parent signature so that's the that's the pledge that we came up with but it would be entirely up to the board of principal to come up with another one if they feel it i i i think that would be a great idea for the superintendent and the building principles to work together i'm going to feel bad for your brother what is he going to do run next to you [Laughter] well uh wow [Laughter] [Music] um [Music] so uh my grandma grab what my dad would have to pick him off and they came home but
019i would be able to drive my bike because i know uh that different fifth graders later fifth graders get out later than the first uh kindergarten first and second so like the kindergarten first and second could already be gone and all that traffic would be gone off the street because the street right next to the school which i don't know what street that is but street right next to the school and the other side of school would be already clear for the fourth and fifth graders to be able to uh get out of school so it wouldn't be so much and then another thing is the front playground would be uh will be clear to get out of school to get out of the school building because they walk you down the front stairs and
020then come out and there's generally hundreds of parents waiting for all the kids well i'm quite impressed quite impressed this is a great presentation i think you've done a lot of the work for us so maybe we just need to tackle that with all the principals from the three schools and officer piper could join us as well thank you very much [Applause] brings us on to public comment i do have one uh slip for public comment here uh by paula please state your name and address for the record please yes ma'am bethany howland 305 west milton hazel park i'm here as a hazel park city councilwoman and i mainly came as a hazel park historical commissioner tonight i took some notes from landon you got my attention young man um the police department a couple
021of times a year offer a couple of free bike registrations and i am sure officer piper will have some connections at the police department to look into that rather than having to log a bike downstairs you know two flights of steps it would make more sense to have a registration at the local elementary should this go forward there are also materials available mcsu and our auxiliary officers have these on them and and do training a couple times a year on bike safety there is material available so that's already been printed and that's something that might be available uh i'm knights of columbus you guys are amazing you do so much and i think the last thing on to follow landon would be for officer piper on the routes the the routes the kids would travel
022to because i know that not all kids at the their closest elementary are going to that elementary so safety material and training so i came here tonight as a hazel park historical commissioner and we have a wonderful partnership between the city and the school district with our hazel park museum which is located at 45 east pearl it is one of the original brick and mortar libraries in the city it was constructed in 1940 and just this year on groundhog day we opened our doors to the museum and uh last month i was approached by members of the hazel park amateur radio club and this is a group they do you the ham radio you guys all know what that is they've all got their call letters and for the past few years they've been using
023hazel park school buildings but a school is out it's been difficult sometimes to have a custodian let them in and they offer six week training classes no radios no antennas nobody's cable is going to get messed up it's a sitting down with books and material and they approached us about possibly using the museum as a meeting space and uh their training a lot of it is through the department of homeland security if our cell phones go down and communications go down they are our first responders and i approached dr crouppy and she said take it to to your board our board met our board said that's historical yes and then thinking about it there might be some opportunities with technology to work with the school district so we're very excited that the school district is
024allowing us this opportunity to make the museum available for community meeting space for something that really will have the opportunity to give back to the community so i want to thank you guys all mainly for this partnership and if you have not been to the museum this wednesday six o'clock to eight o'clock steam is going to be there so science engineering city science technology engineering arts and math uh six o'clock to eight o'clock the there will be parking at tabernacle baptist parking lot uh the one that's on pearl street so on the the south side of pearl and i look forward to seeing folks there and just want to thank you all [Applause] i don't think we have any other slips but anyone choosing to speak at this time sorry yes officer if the bike
025issue comes to be the asean park police department would you donate the officer association donated some money towards that considerable amount perhaps for bike locks helmets the bike brackets maybe we could work in conjunction with continental bike shop we'll figure that out that's great yes sir my name is gerald peratti i'm the financial secretary the father donald council knights of columbus of saint justin st mary magdalene and i was very happy when landon came up to me because we are also the organization that sponsors the cub scouts and he asked me and we we have our meeting this wednesday and we will be donating funds towards it also we have worked with other things in the city the dog dog park unfortunately we can't do the tootsie rolls this year in the street but uh
026we will be supporting landon i've known him for four or five years now and he's a he's a good young man i really like him so we're happy to support him and i hope everything goes well with the police department and the city to get this thing going for the three schools thank you so much thank you [Applause] thank you again linda for bringing this and presenting this to the board tonight and um as you can see it it's gonna it's getting a lot of attention so we know dr croopy will work with the administrators to get something going already okay thank you moves us on to the consent agenda the consent agenda is our minutes or monthly financial reports conference requests hopefully we've all had an opportunity to review those in the packet do
027you have a motion on the table i make a motion to approve the consent agenda as written okay do we have support i support the motion okay so we have approved the consent agenda made by mr hempel uh and seconded by mrs atkins no discussion on the consent agenda we would write to roll call mr hempel yes edkins yes kenton yes hammonds yes mrs temple yes schlock yes no yes who's on to our unfinished business item a under our board of education policy book that we're doing through neola michigan section 5630.01 our student seclusion and restraint this would be our second reading after the revision i make a motion to approve the board policy student strength strength sorry okay do you have a second on that motion support okay well so we have approval uh
028by mr hempel that moves to the board of education except the second reading of the board of education policy book section 5630.01 student seclusion and restraint as recommended and we have support by mr schlock any discussion on this item board anything from dr koopi now just that this is uh recommended uh changes for seclusion as restraint that has been developed by the state board that outlines what our staff has to do the next will be training that has to be done by our staff members that will be done online okay any other questions born at this time no call please mr hempel yes slack yes yes yes adkins yes mrs temple yes no yes closes on two under new item business we have our personal recommendations for our for three unions uh we have to
029separate those out due to some conflict of interest so um just go right ahead do we have approval of the um hazel park education association personnel recommendations or make a motion to improve our education association okay we have support in that motion i support the motion okay board member mr hempel moves at the board of education accept the administration's recommendations for the hazel park education association employee group as presented we have support by that motion by mrs atkins do we have any discussion on this country group anything to add this time uh as you can see we've had a few resignations and we are starting to be able to rehire and fill those one we've been able to fill the social studies resignation that we had that occurred uh over the weekend right before school
030started um christopher schrupp left a last friday and we were able to fill that position without a lapse uh brittany started uh monday and then darcy platt who left us right before school started we'll be starting back in the third kindergarten classroom at united oaks beginning next tuesday and then we also lost our art teacher right before school started and sheila who we hired to do elementary art will be moving to high school full-time and this evening we are we hired an art teacher that will be starting hopefully in the near future that will be going to united oaks nice dr cooper i know i asked this because i was happy to see darcy platt come back the school district she went to did she say why she was interested in coming back who did
031she share with you well i think several ones you know as we know mrs platt was born and raised in hazel park and um and realized that she really missed some of the things that were happening in hazel park as well as being on the leadership for the curriculum development and missed her friends and and just all the great things that she's been able to be a part of so we're really excited to have her back in joining us and she asked if she could join back on all the committees she's been doing and so we are happy and excited to have her back in all the curriculum writing and the leadership roles that she's taking so we're we're really thrilled she's already been back setting up her room and working hard getting things going
032and we're just thrilled to have her back yes i do have one comment not so much on the hiring but had are we getting any exit surveys from our employees that are leaving those exit surveys will be sent out they have not been sent out but they will be set up but this is um this is a topic that occurred last friday at our superintendents meeting we're all going through this uh in the state as well as across the country when our staff can go and get ten thousand dollars for going to royal oak or in in waterford where darcy was a waterford a superintendent who i sat with on friday his teachers are going to rochester bloomfield hills birmingham rochester teachers are going to birmingham and one of the things that when i sat
033with the union person i sat with nick on friday he's seen teachers that have been in school districts for a long period of time give up their tenure because they can go to other school districts and make more money it's just it's what's happening unfortunately in education right now that when they can leave and get more steps when school districts are frozen because of the lack of appropriate funding from our state and from our federal government teachers are doing that and it's just a really unfortunate sign of the times okay any other questions roll call please mr hempel yes atkins yes hinton yes hammonds yes mrs temple yes schlag yes no yes moves on to our personnel recommendations for the hazel park for pure professional association i move the board of education accept the administration's
034recommendation for the hazel park paraprofessional association employee group as presented deep support i second that motion thank you mr snack for not making me read that i like that part any discussion on this motion we still have plenty positions that are open for our paraprofessionals again we really struggle to hire the paraprofessionals they can go get jobs for higher higher pay but we've had it out there and are currently hiring um as we speak for additional paraprofessional positions okay any questions or comment this time board roll call please sherlock yes atkins yes kenton yes mr hempel um sustained to the conflict of interest hammonds yes mrs temple upstairs conflict no substantial familiar conflict motion pass is four uh most on to the approval of the unaffiliated members personnel recommendations i make a motion now i
035accept the recommendation of the for the young affiliate affiliated groups okay you have support support we're all learning on this any discussion or comments at this time dr koopie aboard no okay roll call please mr hempel yes slack yes hansen yes hammond's yes atkins staying due to familial conflict mrs sample yes no abstained familial conflict motion passes this is unto item b under new business which is our bank signature authorization make a motion early going with the bank signatures or changing it from dan ramseck to chuck kim hazel kim correct hey second promotion this is hammock okay we have um mr change the bank authorization from mr from dan ramsey to chuck case camp our interim at this at this time and mrs hammond's second stat any questions or comments at this time board okay
036okay mr hempel yes hammonds yes kenton yes atkins yes mrs temple yes black yes no yes um moves on to item c under new business our enrollment update i know that we're including this uh as an informational item any questions comments uh yes we tried to give to you it's not printing the way we would like to see it print but they tried to run some reports to you to show you broken down by buildings what you're seeing here though i can tell you compared to last week if we took off early childhood and if we took off the adult ed we are up 11 more students from last week and so you have to remember that we're probably at more than that but you take off the students that have dropped and so through
037the week you continue to call children that aren't coming in that haven't shown up and so um given the drops of kids that haven't come we're up 11 more and they're still coming every single day so that's really great news for hazel park the next report in reviewing it tonight i'm not sure that this is correct we have more than 425 students from outside the district and so i was just talking with debbie that this report was run for us and so i i don't want to view that as accurate that is a piece of accuracy but that's not the total accurate about a third of our students from outside the school district that includes our students that are in our center programs as well as students that aren't and so this number is really
038really off um and so i didn't catch that beforehand and so i am going to have to say we're going to look at that again next time we can't account 425 that's that's extremely often so something wasn't pulling correctly inside the system when that was running um that's just a taste of the number of students that are from outside the district but a third of our students are from outside the district center and non-center programs okay have any comments or questions at this time board for this session anything with regards to some of the data that was pulled okay thank you dr koopie um so under new business item d we have the board of education policy book that we're doing through neola we have our first treaty on the administrative guidelines policy 2000. i
039see just as an informational item yes administrative guidelines aren't meant for boards to approve administrative guidelines are meant for the boards to come in and give input towards for a first and second reading they will again be just informational items for the boards to give thoughts and input towards the administration but not for approval they're just for your input and thought anything from the policy committee on this or any any questions or comments or things you'd like to see revised in these guidelines i have some questions yes mrs atkins i really enjoyed this several hundred pages of reading so thank you you're welcome um i wanted to clarify the homework policy so in the past i know it was like 10 minutes per grade i mean i know that they always used to say that
040and i know we've it's it's now looks like um it's uh based on uh i forget the word now based on the need based on appropriate but it's not rope like you have to have it every single night so maybe you could just talk about you know the guidance that have been provided or what well really at the elementary level um the teachers are really kind of opening that up a little bit to really go towards best practice and really the best practice in the research says that it is homework is not really beneficial to students really the homework that sits with students is reading every single night and that really that homework should be based upon things that are not really drill and kill right are things that you might need to practice from
041at school that you didn't finish but really it's not about doing new things at home and so we haven't really pushed that at the elementary level at the junior high in high school they are giving some homework we haven't told them what they have to give and how much what we are trying to give things to is that homework needs to be meaningful there needs to be a purpose for the homework that you give not just 40 and 50 assignments as we continue to work through our curriculum we will develop that guidance in a different way but as administrators are sitting down with their teachers especially at the junior high and high school level the expectation is is that if they're giving homework that we want to have a real purpose for it that we're
042not having 40 and 50 problems we believe in in this administration believes in family time is really important um but if a kid is struggling then we should be having some conversations about that that is the research that's sitting out there we haven't we haven't really sat and really had deep substantial conversations about this um because of the fact that our focus has been on developing the curriculum you can see our elementary schools did not give a tremendous amount of homework last year and our students were still successful you know it's interesting even my own daughter came home uh and we i just went to her own open house in a different school district and the first thing that they did last year is they reduced the amount of homework that students were given so
043we know that we can have all those researches that out there that homework is a back off because people want children to have quality time with their families yeah i think i've read several articles on it and it's really interesting phenomenon and i think it makes sense and i know that i feel like some of the my kids homework that that resonated the most with us and with them were the projects you know making a poster board or building something and i felt like that made sense and they got into it and they could do some research and and that made sense to do at home and as well as reading i think at the elementary level reading reading should be just considered something that we do all the time and or think about how
044beneficial a project like this is that when you have something that you're deeply interested in and you and your family does some inquiry together and develops an action research project those are the kind of things that best practice would say to you is really meaningful and stick with you forever think about how this project will always be something meaningful and that will stick with him forever if something that he did okay the other question that i had was the was the the field trip section and i read through it and it seemed to make sense i just wanted to clarify because we we addressed this last year when we did our policy meetings in terms of the only thing brought to the board um primarily we're out of country overnight trips and overnight trips yeah
045and is that still the interpretation based on this that is still the interpretation and these have not been sent out to the buildings yet and so when they are they'll be a little more clarity about how they will send things up to the curriculum office how things have to be more directly even more so connected to what they're teaching inside the classroom and so once we do our next reading on these then we will be sharing these out to the teachers and to the administration and we will be asking people to link more closely aligned to the policies yeah i knew that the last years we had told them that they needed their field trips to be linked to education and learning and so i heard rumblings and i think this would be good to
046kind of get it out there and have it firm firmly defined so i thought that was good that's all i had i guess we look forward to bringing another section to you after we get going again and letting you guys read several hundred more pages and i think we should welcome any of them to come subscribe and we can let the audience know that they are posted and they are open meetings and so any of you can come and join us as well any other comments or questions at this time okay thank you for reading those this is under item under under item e under new business um under superintendent update we have three items under there one is our first is the online learning license renewal need a motion for discussion or motion to
047approve or whatever we'd like to make a motion for discussion okay can you support it and i will support it for discussion okay any and so the open support for discussion any questions dr koopie okay um so these are the online uh contract renewals for grad point we need these um in order to run our programs at all of the individual ones for adult education for our jail for the high school alternative school the virtual academy in order to run these programs we have to have online programs to help make that happen and so you approved these last year it's a yearly approval that we have to do some of them is provided through a grant some of them are provided through your local funds we do have michelle here if you have any uh
048questions that you need to ask further about that but this is a yearly contract that that we have to renew comments or discussion at this time board yeah i have um i have a few questions on it this is the online school that someone could take to do their homeschooling type to get a diploma or no partially of it viking virtual academy is that part okay my other question is if they take the online course at home do they get a high school certificate of completion or do they get a diploma they're going to diploma if they have an iep and they're doing it at home do they get a high school diploma or a certificate of completion yeah i think in high school diploma okay because i there's like um word out there that
049if you do the home school or the online i should say the online course you don't get the diploma it's a certificate of completion i heard that over the weekend well i'd be happy to talk with you about the differences regarding a high school diploma and a certificate of completion but these courses uh for the jail adulthood so high school completion versus diploma is really based upon a student's iep and the preparation that they're going for but for these classes these are classes that are approved for children to receive credit for they've been doing that for years okay that's what i thought but i heard it and i said well let me get some clients i would direct those individuals to vita lusk our director of student services if there are children with ieps students
050with ieps have to receive the services on their iep whether they're in a virtual school or not but they can still get the diploma depending on what their idea okay right i know but if they're not i know the difference between it but they could get the diploma and we may not allow them based upon their needs to be in one of these programs okay that makes sense okay any other questions or comments or need for discussion at this time would you like to make a motion to approve this i move the board of education accept the administration's recommendation for a one-year contract renewal with edge annuity for 50 concurrent licenses to provide online classes at a cost of twenty four thousand five hundred dollars okay support mr hemphills okay any other discussion or questions
051that we forgot roll call please schlock yes mr hempel yes kenton yes hammond yes atkins yes this is temple yes no yes this is on item two their request for proposal of the owner's representative services what would we like to do i move that the board of education accept the administration's recommendation to issue a request for proposal for owner's representatives resident services for edison max day treatment center act 15 act 18 project so we have any questions or dr could be anything to add this time uh that i would uh ask our interim uh business official to answer any questions that you may have regarding this uh we talked about it a little bit at the finance committee meaning there's three parties involved in a construction project obviously you're architect you've already selected tmp we're
052in the process of interviewing for the construction managers we had one interview last tuesday we have two more tomorrow evening and the third piece is the owners represent representative for the construction process or the project the purpose of the owner's rep is to have somebody that their only focus is the board's best interest the school district's best interest you know the architect has they have their best interest in mind they are serving in client the same with the cdm but the sole purpose of that owner's rep is to add to your best bet with that in mind during the construction process there are a lot of questions that have to be answered what do we do about a change order is there a field change directive that's necessary and to keep things flowing you want
053an owner's rep to make those decisions now there are going to be times when the owner's rep has to stop and talk to dr poopy um or to whoever's in the assistant super chair to get clarification if there's you know multiple options as far as a decision but for the most part that's the role is to act in your best interest and keep the project going as as smoothly as possible and so that it's on budget and it's on schedule so any questions about the role of the threat when um the last time we spoke about it as far as the building department i thought we were supposed to have one in place by now are we still is that the well as soon as you guys approve it tonight i i think a number
054of the things got pushed back a little bit with dan leaving okay so the cm process was supposed to have been about three weeks earlier than what it is then the owner's rep piece was also supposed to be yeah they were supposed to be in partnering right in play right now right so you're saying you got two interviews we have two more interviews for the ceo we'll have a recommendation to the board for the october 2 meeting and once the rfp is released i forget the dates that are in there i think we'll have a recommendation to the board for the we had a meeting last week with the with tmp over at edison max vita was there and michelle's staff as well as michelle so they're working on the getting going again on the
055design process for some banks and they're starting their work on the design process to get longfellow up to snuff for the the one year temporary move over to longville so those activities are kind of running concurrently to keep things going we've let tmp know that the schedule is to have long federal done by the first to middle part of june so that the teachers and staff have june to get things moved over tech department to get in in july teachers can come back august 1 to get their classrooms set up for longfellow for the 18-19 year and then the bids will go out probably next june and july with the edison max project so as soon as edison max is empty the contractors can get in and start doing the renovation and start doing the
056admissions so that's kind of the rough schedule right now right so okay okay thank you any other questions or comments at this time ford okay roll call please adkins yes mr hempel yes hinton yes hammonds yes mrs temple yes black yes no yeah on to item three um this is a standing item just like the enrollment update it's a blueprint update uh dr kofi hey so tonight we want to talk a little bit about planning the blueprint and talk about communications driver so last year we talked about the communication driver when i showed you the powerpoint about how we communicate in the school district and on the back of everyone's tag in the school district is how we communicate but i wanted to talk a little bit about how that works and so i believe
057someone in the back room has taken over my screen and so he's going to have to open up that first planning tool for me for the communication driver system magic so every time we work in the blueprint there is a tool that is blank for us as a school district and this is what we do every tuesday morning is that we take a different piece of the blueprint and we develop a tool to think through how we want to do this in our school district and so this is the blank planning tool that was done um over a year and a half ago for the communications driver and so for the communication driver this is about how do we communicate both in from the district to the buildings and also from the buildings out to
058the communi community because we know that one of the most central important pieces that we can do is how we communicate and talk to each other so the communication driver and enables us as a district to reconfigure our efforts about how we talk and so this was the sample blank one that we had and you can see the different pieces that it talks about what's the purpose of it how are we going to communicate what's the kind of communications and so this is just the blank one so it's important for you to know that every piece of the blueprint the school district has the ability to modify this and make it the way that they want it to be for them themselves inside the school district so now i'm going to ask for that magic
059person back there to go back to board books for me for a moment so nice to see somebody drive it and go back to the evidence of practice for me and again every area of the blueprint also has the research that sits behind here because every piece again is research based and so when we look at the communication driver this is also the same and so this again for the communication driver it tells you up here it helps us understand what it is and the communication driver is both not only the internal communication about how we talk but also the external communication how we talk and it helps us think about how we connect everything and if you remember for the blueprint when we had those big circles that were up and i wish we
060hit ours up here it helped us connect both the district level as well as the building level but it also helps us connect our parents out here and so first over here it talks us what's our evidence of practice over here um and through here about how the information flows how we have professional learning how we develop our relationships and then it summarizes for you all the research and where and how it comes from and so every piece of the framework that we use there's always the research and where it's come from down here if we can move this up just a little bit more for us and then it highlights for you through all of the mxl where you could go and find that research that it's based upon about why communication is important
061and so this is this is the research behind the communication driver and why it's important within the blueprint okay let's go back to board bookis again and let's look at the planning tool communication driver system doc nope let's go back again the critical elements up one more down one more there we go click that one so the michigan department of education in support of the blueprint has put in the importance of communication in the top 10 10 because they have placed uh the systemic reconfiguration in there in their top 10 and 10 and they've also placed how important it is and critical it is for communication and so i place this in here for also you to read this about how important it is it is an ideal comprehensive communication system and so if we
062can go up here and so this also talks in here if we can keep going up up up up up up up up up down here to the bottom because what's important is going to be this communication graphic down to the page 2 which is the same kind of communication graphic that you're going to see in the blueprint and that is we have to have the intent the content the delivery the interface and the contents of communication and so when you see our blueprint and how we have developed our communication in our district that is the same circle that goes into place for us about how we start communication how we deliver that communication and how it circles back up into the beginning as well and how important it is that when we communicate that
063develops those relationships both internally and externally as well and this is directly from the top 10 and 10 from mde and this is also right inside of all of our blueprint information that we have that is inside the research from the blueprint that we're working on back to board books one more time here and our last protocol for communication and here's our hazel park communication protocol that has been placed and given to everyone we also give it a powerpoint and so if we can go up here so we can see here what kind of communication do we use so for one-way communication we talk about how we use google drive we talk about that we're expected to monitor our email accounts once in the morning and once in the afternoon and that we're responsible to
064store that all keep going up there mysterious man from behind the curtain um that up down one more that everybody has to use their individual emails and so everybody in the school district secretaries custodians uh paraprofessionals everybody has their email and that if you have uh email that you need clarification on that you would try to clear you would respond individually not on reply all that way everybody doesn't get those crazy emails on those reply alls that you just remember to reply individually that we have meeting agendas and we all have the same media agenda that we that we work from and i know you as a board of education has seen that media agenda that we've sent out to you and that so that we can keep those on google drive and so that
065we can communicate and see those and so anytime teachers meet whether those are in when they are planning together for lesson planning or whether they're meeting for title 1 meetings or whether we're meeting for dtn meetings we all have those same meeting agendas and we keep those on google drive so we can always go back and look at those and we can talk about those that's also important when josie is being audited for title one so she can always go back and say yes this did happen so auditors love the fact that we have those meeting agendas back there we also say back here that for two-way communication that we that we know that it's important that we give two-way communication so that we know that things when we send them out that people respond
066back and say that yes this is received so that whatever we give is understood and that we also know that it's important for communication with the administration that teachers and principals are communicating at least once a month that those principals are sitting down with their teachers at least once a month and all to optimally more than once so that they're growing and helping their teachers know what's going on and then we also say here's the one that that you've probably seen nrn if i send you something that says nrn that means you don't need to respond to me everybody knows that that we're just sending you some information if we say um rr that means response is requested so if we send an email out to the staff that we expect them to respond with
067something back and but if you are c-seed or bcc'd that means that you're just on there for information that you don't need to respond back and then also we request that you respond within one business day if somebody sends you an email we all know this is something hard now if you don't respond no one's really coming after you and saying well you didn't respond within 24 hours but this is just what we are asking you to do and so this is the internal so if you keep going up here we also have the follow-up loop and so a little bit more so the follow-up loop is the way for us to communicate that somebody knows that something's been done so let's say for example i send out to my administrative team i want to
068make sure that everybody's made it out to five visits into the school so the first thing that they do i and i want and i say i wanna follow up loop and so they send it out and say yes i've received your message and um so i've confirmed it and then i want you to tell me when you've done it and so then they all send a note back and say i've made five visits out to the school and um and then they've confirmed it back to let me know and i say i've received this information and so that's one way that the building principles can say i want to know that you've called all 20 of your students inside your classroom so then they say and they wish they only had 20 students in
069their classroom and then they say yes i've received this i've now made 20 phone calls to all my students and now the principals can put into their little check box that they know that all their teachers have contacted all their parents from home and so this is just a follow-up loop so that we can have this communication and then of course we have an external communication expectation we can keep going up and we expect our teachers to communicate on social media remind school messenger and ways to inform them and that the teachers will establish shared communication with stakeholders and then if we all keep going through here and then we also expect them to go to pta meetings and have surveys and and then we also have our google calendars and we're expected to have
070an assessment a professional learning calendar and a community calendar and that each school building should have a building calendar this is one that we're still struggling with in the building calendars and that those are being managed by the building hopefully this year we will improve in that area and then also the district turnaround network you you see this that we have our district turnaround network and all that information is in the google folder and then the building has their turnaround networks and so you know we meet every tuesday the buildings meet at least once to twice a month and then it talks about the purpose of each of those roles and then we talk about what professional learning is needed to communicate the system so i have a powerpoint presentation that i sent out last
071year and i also gave to you guys last year as well but this is just another example of the piece of the blueprint it is again on the back of everybody's lanyard so that they understand and remember communication but this is one of the most important pieces of the blueprint questions for you i don't have one about that i just i know we're approaching completion of the blueprint like january february we are hoped to be fully installed but you're never complete because um all that means is that we are installed with the system if we can make it so and then you have to go back and assess and fine-tune and so you're never finished so when you have a system installed you always have to go back and say well one curriculum has to
072be revised every single year and then you always have to continue to assess to say how are the students doing how are the teachers doing how are the parents doing what do i need to change and so all that would mean is that the systems are there you always have to go for improvement well i was just leaning up to how far are we on the other two systems being in place which systems performance and the problem solving that are part of this middle circle so the performance management we do that every single month and so we've been doing that since last year the performance management the teachers collect on a monthly basis basis all their data and we tell them which pieces that we want and then we also this year we will fingers
073crossed that we have worked to automatically pull out of sis out of swiss we hope and out of asap so that we can automatically pull the data on teacher attendance student attendance as well as behavior and pull up into these behavior management and into these forms and then the teachers will be placing the test results that we ask them on a monthly basis and then the administrators meet on a monthly basis to look at that as well as behavior network teams and so that started last january and then from that data we make determinations about where we coach also then the part of that also is that where the teachers or the administrators go in at least three to four times in each of the classrooms and collect what we call hqi data and so
074that hqi data is based upon where they go in and they look for the indicators of high quality instruction and they take assessments on that then there's a spreadsheet that we then send that information back to look at how many times they went in and what are the high quality indicators of all the different pieces of teaching that we're looking at and so then that has but that's pretty fully uh implemented at this point in time then the other one is the data protocols and then that has been fully implemented as well if you remember we did some training with you guys as well that's from the book got data now what so that's that problem solving process that we talk about and so that has been uh pretty implemented as well from at the
075dns and at the bns and then last year i think i showed you that data where we assessed and we sent information out to the teachers to say how much do you understand that how much do you understand the communication driver as well and so that's an area that we provided staff development to all the buildings as well last year thank you just to follow up this is the state is funding this right the state is funding this this is our program do we have to send like um our results like what you're saying monthly or do we have a quarterly thing that we have to send into the state for them to follow us or no no all of this data is being collected by so there's several isds that are working through this
076and so our data is being collected in a couple areas so the calhoun isd and also an isd up north is collecting some of this data then there's also kansas universities collecting this data then last year there was a student at michigan state that came in here and did research on our school district as well as another school district as part of her dissertation and then also for our school district in pontiac both are part of my learn and so mylearn is an online data portal that our parents will be able to go in and look at their iset scores shortly but we also and i'm not sure how far they're going to take it but we are two blueprint districts that they're going to look at that as kind of a portal so the
077state's looking at all of that that data across the state and across the different school districts thank you now i just think it's really powerful and i think it gets everyone in in the right room talking about things and uh sitting on the i was part of the communication driver um it's just it's it's it's good to have a system so people know where they fit into that process and it i think it yields better understanding i think it's important i think we in schools across the country continue to collect data a lot of data and sometimes you know i think it's important to say when you're testing what's that for and i think stephanie i even had these conversations as we transitioned to the new aims web system and there were some components that
078we said do we want to use that and i said if we use that there needs to be a for what so if we're going to take the time to assess there needs to be a for what what is that for we don't want to say okay we tested now and let's move on to the next piece it has to there has to be a reason for what we're doing and so when we are doing curriculum and there is a assessment in that curriculum it needs to not just be because we're assessing it to give a grade it really needs to be we're assessing it to look and say what is that telling us about the instruction that we're giving and why do we want to change that this also needs to be what are
079we doing this for because when you have a system in place i want to say it's like riding a bike right when the pieces are all together in a bike we can go really fast and ride really well but when the wheel falls off the bike we don't ride very well and it's like a school district as well a lot of the pieces in here for the blueprint when you do them and you do them right you're going to start seeing achievement but you're also going to see a school district that starts functioning appropriately together the district will start flowing together so central office starts working well curriculum starts working well the business office starts working well because you're talking together and at the buildings they start working independently and then you're just functioning well
080the teachers start having time to work and collaborate together and you just start working and kids start learning and that's what this is all about that's what the research says and when you're not doing well you've got data that you're collecting that guide you to say why not because you're asking those questions and and that's really what this is it's just a system and a blueprint to tell you what you need to do when and how just like a business does they don't just function they stop and ask questions about why and hide and how they're not performing why they're not making their marks and why a system isn't working we just don't keep doing the same thing over and over again right that's the definition of insanity any other questions i think i'm going
081to keep giving you one every single time different thank you for listening any other questions or comments at this time board thank you dr kirby um i have no are we like at the end now or is it or is it on the blueprint we can still we can be still be on blueprints no i'm done i thought when you said that i was like are we at the bottom for uh four comments yeah okay i just wanted to make sure i was just about to read it and then i was like okay no you said it and i was like did she she getting ready to adjourn administration comments sorry that's okay i do have a question the um summer interns that we hired in the district are they still employed or we let
082them go yet so the summer interns um have been gone for some time we have one in turn that's still here on fridays but that's not a summer intern that's the intern that we also let work last year as well just on fridays okay that's not a summer intern that's the intern that worked last year as well on fridays okay a couple of things for you um i was approached over the weekend a couple of our senior students asked the question of how did their grade point go from down two points from end of june to the start of the school year two students approached me and told me that their grade went from a 3.5 as of the friday when they got out of school to the start of the school year went to
083a 3.3 and then another one had a somewhere around a 3.00 and then went down to like a 2.8 okay uh they should speak to their counselor to speak to their principal and if they still had an issue come and see you yes please thank you oh no but i just wanted to that maybe you can pass those names on to me and so that we can also investigate and look to see if there's an issue but but they should that that's absolutely something that should go up but please pass those names out to me later so that i can look at that okay no i just want to make you aware of that also thank you all right the second thing i have is tomorrow night sponsored by the hazel park youth assistant is
084a pairing you can be proud of it's a positive positive discipline that teaches responsibility it's going to be held over at webster early childhood center tomorrow from 7 to 8 30. the speaker is lauren davis she's she's been in the system for over 30 years teaching this am i correct is that yes thank you and then with that welcome back and we'll start another bag this year so i know that there's community engagement tomorrow from six to eight there's steam at the historical museum on wednesday from 6 to 8. um i was just double checking that because the email said the 27th it is the 27th okay so it's not this wednesday it's a week the following wednesday okay long week that's okay so um and uh thank you to landon for coming in doing
085that bike presentation cannot wait to see what what happens when the administration gets together and uh goes forward and implements that with our with their sro as well i always leave us with a quote to think about uh this one's from thomas paine we have it in our power to change the world over everyone keep up the great work we're only in the third week of school and thanksgiving is still a little ways away so uh with that do i have a motion for adjournment motion to adjourn any second support thank you you