001[Music] nobody deserves what she was getting really she's trying her best she's doing what she do she brought us out [Music] from [Music] the [Applause] [Music] come [Music] [Applause] all [Music] yeah [Music] oh [Music] for [Music] e [Music] [Applause] [Music] [Applause] [Music] he oh [Music] n [Music] n [Applause] oh a [Music] all [Music] oh la [Music] oh [Music] oh [Music] [Applause] oh [Music] [Applause] [Music] oh [Music] a [Music] e [Music] [Applause] back [Music] for [Music] he see [Applause] see so see [Music] up [Music] a oh [Music] [Applause] [Music] a [Music] [Applause] [Music] a [Music] oh [Music] oh [Music] what [Music] is [Music] I okay bye good evening everybody um feel a little bit like a news anchor there for a second um so if you are online you we are streaming live now um thank
002you to our technology department for that so we're going to go ahead and get started so the regular meting of the Hazel Park Bo of Education May 15th 2017 meeting is now called to order roll Calla please no here Hinton here Mr hemple here Hammond here Atkins here Mrs hemple here Schock here um if you're able please stand um the implication will be delivered tonight by Mr Pastor Berry David with Landmark Community Church and then it'll follow by the Pledge of Allegiance let us pray father as another school year winds down we thank you for the remarkable progress that has been made higher testing results increased College enrollments great athletic competition and measurable Financial progress thank you for the leadership of our superintendent and her staff we're grateful for our Board of Education and for
003Our Heroes of the classrooms our outstanding teachers bless us with peace in our schools protect our students and teachers for these proceedings tonight we ask for your assistance give wisdom in all dis discussions and decisions and we will give you the praise in Jesus name amen amen I to the flag of the United States of America and to the for it stands Nation God indivisible withy and justice for all thank you may be seated CL on to appr approval of the agenda someo support discussion roll Calla Please Mr hemple yes Hammond yes yes Atkins yes Mrs hemple yes schlock yes no yes um and just before we move on to special order of business I know Dr KY already reminded if you wanted to speak in public comment this evening um if you haven't notied
004the we moved out a big piece of furniture so it's the table in the back if you just want to sign um we have slips now for to public comment um so we have three orders of special business this evening um students of the month employees of the month in the house resolution 359 Dr KY great asker ask the board members come and join me to the front please while we celebrate our students it has been a lovely year celebrating our students of the month uh this year and how wonderful it is the best part of the meeting is when we celebrate our students and we celebrate our teachers and staff um because they're really the heart and soul of our school district and so uh it's just delightful um and while we aren't able
005to take a chance to talk with all of them and interview them like we have in the past I encourage you to read some of the wonderful statements and reasons why they have been invited to come here but this one when we we picked what the topic was was especially um different for me as we thought about um characteristics of the Viking Vision um and and so Viking vision means that the students that were nominated are working hard embracing a diversity fostering a positive School climate and culture as well as inspiring and empowering themselves and those around them to achieve Excellence so not only are they a wonderful student but they are a wonderful person because that's really what makes a different difference in life is those that can not only be wonderful students but
006those that are wonderful people as well because that's what makes our world a better place and so I'm really really excited today as we invite the students up to shake hands with the Board of Education and myself as we honor these students coming up today because they are real Vikings so our first student will be John Hilla if you could come up please wonderful sorry live John Hilla no John Taylor kilborne [Applause] Gabriella [Applause] figuro Daryl [Applause] McCall now not only are you great once but [Music] twice Jeremiah [Applause] Kemp I'm going to stick with just Jaden from United Oaks Jaden could you do me a favor could you say that last name tac tac wow that's an awesome last name it looks very handsome Hannah Burgess and she is so excited in that beautiful
007dress congratulations daja [Applause] Chapman Colby Waters [Applause] Kon M hi [Applause] buddy Sarah Atkins Ari [Applause] MCC Riley [Applause] purin Joel hacky H Hy gotta correct me Serena Hart Thomas Emmons Omari Brown let's give another round of applause for our wonderful wonderful students of the month Item B employees the month our next uh is our fabulous fabulous employees of the month so every month um our employees have have the opportunity to nominate a certified staff of the month and a non-certified staff of the month and then the Board of Education and the administration a central office administration votes on uh those certified and non-certified employees of the month so I'd like to invite up Barb Wilson Hazel Park Alternative High School teacher [Applause] so well-deserving so Barb has been dedicated to serving students in the
008alternative education program for 25 years she goes above and beyond on a daily basis and is always willing to volunteer to help out Barbara is a mentor to other teachers and to the students and always asks can I take one of and students always ask can I take one of Barb's classes this quarter she is also a part of the BTN which is our building uh turnaround Network our school Improvement team and runs the school store you can usually find her in the building around 7:00 a.m. and is frequently here until 5:00 p.m. she also recently received a grant with the help of some staff and students and created a community garden in the courtyard and if you can see it out there it's absolutely fabulous she is an amazing amazing person amazing teacher and
009amazing friend to so many our non-certified person is Lisa Crouch Johnson community service representative and I believe she's not able to be here this evening she never stops working 24/7 I've even seen her working on the weekend because someone had a fire and she was right there helping her get food clothing and housing for the family she volunteers her time in elementary buildings even though she has no students there she's a very caring person and we couldn't get a better Community rep so when you see Lisa tell her congratulations she's absolutely outstanding we have two students s pictures would we like to do that okay so we have two students that we need to take pictures with so if the board would like to do that Jeremiah not on the board I'm the business manager
010why you up here cuz I'm work for the superintendent and we set up here nope bam well I bet you're going to get a dollar or two in scholarship you're a pretty good egg I [Music] understand okay all right uh another uh Round of Applause for our students of the and employees of the month on to item C our house resolution 359 Dr KY well I am uh very honored um that I was chosen to present um house resolution 359 to the school board and um Steve Miller who was a personal assistant to Dr Webb um asked me to be the one uh to present this to the school board and um I I couldn't be more honored and he sent some words um to you to say that he really thought um that uh
011since the state legislature uh was so kind in order to do that that he felt like that I was the person that that met the ability to go ahead and and to do this um he wanted to make sure that everyone knew how generous Dr Webb was even throughout his years and giving a generous donation to youth Aid to make sure that Hazel Park students could continue to go on to college and have help with their educational costs he also uh felt strongly about his Integrity his impact and his passion for the district and for all the students not only in the past the present but in the future and um that he and his father wanted to make sure that he passed on um for for his legacy and something to be out in
012the halls and I would like to read uh to you the house resolution 359 that was written written on Dr web's uh behalf um I only hope someday I can be half the superintendent that Dr Webb was so this was a resolution of tribute offered as a memorial for Wilford Webb former member of the House of Representatives whereas the member of this body were deeply said in to learn of the passing of former representative Wilford Webb he will be remembered for a service and dedication to the city of Hazel Park the constituents of the 66 district and the entire state of Michigan and whereas after graduating from Alma College Wilford web began a career as an educator in Hazel Park he served in many capacities for the school district including teacher counselor and principal ultimately
013filling the role of superintendent for over 17 years in his many roles he shaped young minds enhanced educational opportunities and guided the district Wilford Webb also L led by examples as he earned a master's degree and a doctorate of Education from Wayne State University and whereas Wilford Webb was first elected to the House of Representatives in 1982 special election served through 1984 he began a second legislative stint in 1987 and served another three terms until he retired in 1992 during his time in the legislature he served on the educational colleges and universities public utilities and Taxation committees and he led and provided experiences on many issues such as education and elder abuse Wilford Webb also served on the House Appropriations Committee multiple times and helped allocate taxpayer dollars to effective and efficient use and whereas
014generous of his expertise and talents Wilford Webb contributed much of his time to community Endeavors he was a boy scout leader and formed a youth assistance program where he worked as an educator additionally systems and St John Health Systems Wilford Webb was also an active was active in the Lions Club and the Delta cap Kappa educational fraternity and the Michigan Association of school administrators among other groups and whereas Wilford Webb was honored numerous times for his service and achievements he received the silver Beaver award from the boy Scots of America for his dedication to helping youth in 1985 he was inducted into the Michigan Education Hall of Fame and his other Awards included an honory Doctorate of law degree from Alma College now therefore be it resolved by the House of Representatives that we offer
015this expression of how our highest tribute to the honor of memory of Wilford w web a member of this legislative body from 1982 to 1984 and 1987 to 1992 and be it further resolve that copies of this resolution be transmitted to the web family as evidence of our lasting esteem for his memory adopted by the House of Representatives November 10th 2016 I'm honored to present this to the Board of Education thank you Dr Cy okay um because I I know Miss selberg um this is funny she said I I may pass are you choosing to pass at this time yes okay um anybody else that did not get an opportunity to fill out a um one of these and would like to speak in public comment okay thank you very much um now we'll move
016on to closed session support any discussion looks like we're going to go into close session for a negotiation and other client attorney client privilege materials um okay roll call please Mr hemple yes Hammond yes Hinton yes Atkins yes Mrs Temple yes Jack yes no yes all right everyone thank you for being here we will be back uh shortly [Music] [Applause] [Music] he [Music] [Applause] [Music] I [Music] oh [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] p [Music] la [Music] l [Music] oh [Music] [Applause] [Music] l [Music] a all GL we all B [Music] B [Music] k [Music] oh [Music] oh [Music] [Applause] [Music] [Applause] [Music] oh [Music] e [Music] the [Music] you we [Music] come [Applause] oh [Music] [Applause] [Music] [Applause] [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] you e [Music] [Applause] oh
017[Music] [Applause] [Music] oh [Music] all [Music] k [Music] my not [Music] [Applause] [Music] oh oh [Music] [Applause] [Music] oh [Music] oh [Music] [Applause] [Music] n [Music] [Applause] [Music] a [Music] for [Music] a [Music] e [Music] [Applause] [Music] a [Music] all e [Music] oh [Music] a [Music] oh [Music] know [Music] w go [Music] [Applause] stop t [Music] oh [Music] [Applause] [Music] [Applause] [Music] oh [Music] e the [Music] all right uh meeting will turn back to an open meeting um we have our consent agenda these are the monthly items that we approve um they include our minutes uh from all of our committees Financial reports notes of appreciation and confidence requests um we need a motion on the table so more support V call please Mr hemple yes Atkins yes Hinton yes Hammond yes Mrs hemple yes
018schlack yes no yes moves on to our uh Board of Education policy sections um we'll go item by item this is our second reading um I believe on all of these um and we had no edits uh to the first reading correct okay so policy 2000 programs um motion on the table support any discussion yeah I just like to say that I to leave leave in 10 minutes I'm traveling for work tonight just so you know you thank you Mrs Atkin all right um roll call please Mr hle yes flock yes Hinton yes Hammond yes Atkins yes Mrs hemple yes no yes next is our policy 7,000 section which covers our property more support discussion roll call please temp Mr hemple yes Atkins yes Hinton yes Hammond yes Mrs hemple yes slock yes no yes
019I uh our policy 8000 which covers our operations come on support discussion roll call please Mr hemple yes clock yes Hinton yes Hammond yes Atkins yes Mrs hle yes no yes this is our second reading on um our bully our 5,000 students to do with our expulsions bullying and suspensions um our policy committee worked on these so we have um we have to do them section by section I guess that's the plan so 5,000 section student revisions and this is the section 551 17.01 bullying and other aggressive behavior towards students second reading so Mo support discussion roll call please Mr hemple yes Atkins yes Hinton yes Hammond yes Mrs hemple yes schlock yes no yes um under P policy 5000 is our section 5610 the emergency removal suspension and expulsion of non-disabled students second reading
020Soo support discussion roll call please Mr hemple yes Hammond yes Hinton yes Atkins yes Mrs Temple yes schlock yes no yes and our last uh section under the policy 5000 student second reading revisions is 56101 expulsions suspensions that are required by the statute so move forward any discussion V call please Mr hle yes hmond yes Hinton yes Atkins yes Mrs hle yes clock yes no yes moves this on all right so that completes the second reading so those now shall be uh updated um moves on to a new business our Personnel recommendations Dr KY anything under here yes Mr H let's move on to uh um Personnel so that way because if we don't then we'll have one we would have to table the um pair of Pros right so the these are the personel
021recommendations sorry so you I I can I can do the pair of Pros right now before Laur leaves yep go no I'll wait for that that was okay okay um I'll move that it's it's under here um so personel recommendations for our Hazel Park PA professional association um we did not have ananymous support at the time uh due to there being uh familial um conflict of interest so uh those same recommendations from last month have been brought to this month's meeting so make a motion so support uh Dr kpy anything to add nope okay any other discussion roll call pleas please schlock yes Atkins yes Hinton yes Mr hle obstain due to conflict Hammond yes Mrs hemple obstain I have an employee in the group no uh obstain due to familial uh conflict of interest
022uh okay so motion motion passes with majority uh moves us on to the ask me personel recommendations more support any discussion would just like to point out that um Thomas brew has put in his retirement after many years of services and um we just want to wish him the very very uh best of luck in his retirement yes okay roll call please Mr hemple yes schlock yes Hinton yes Hammond yes Atkins AB abstain due to familial uh conflict Mrs hemple yes no yes mov on to our personal recommendations for the HPA Union support discussion Dr koopy not at this time okay any discussion from the board roll call please Mr hemple yes slack yes Hinton yes Hammond yes Atkins yes Mrs hemple yes no yes moves on to our personal recommendations for our ioe or
023secretaries Union soort discussion at this time okay roll call please Mr hemple yes slack yes Hinton yes Hammond yes Atkins abstain due to a familial conflict Mrs hemple lot no yes uh uh unaffiliated members Personnel recommendations support any discussion okay roll call Mr hample yes ma'am Atkins yes Hinton yes Hammond yes Mrs hemple yes Schock yes no yes and it moves us on to our last item under personal recommendations for our 2017 Summer School teachers we're really excited about our summer school programs this summer and we're hoping to maybe add one more uh and so we're excited to uh have our staff joining us once again to educate our students this summer motion on the tableone support any other discussion or questions at this time R call please Mr hemple yes schlack yes Hinton yes
024Hammond yes Atkins yes Mrs hle yes no yes those is on Item B under um which is a request for leave of absence that your kopy anything to add at this time is that the other one I don't see theil be should be in there there's an attachment there's an attachment okay I don't show it up on mine okay um I just want to at this time uh there is a request for a leave of absence for a year for Amy zitzelberger who will be uh uh for a year uh working with the UDA schools to oversee well working for the mea for the UDA schools uh to oversee their uh Union activities and um we want to support and Grant her this opportunity though we thought about trying to look in the Union contract
025as a way to not do so so that we can keep her here but uh that's not going to be possible but we're really um excited for her for this new opportunity for her and wish her the very best of luck for this next year we really I I really appreciate uh the time that um she and I spend on a weekly basis um working together to try to continue to make qule Park a great School District that it is um and I look forward to uh the next person and and maybe having different conversations with Amy about what's happening out there in the field of Education okay motion on the table to approve the letter and our attachments some of support discussion well congratulations though excited we'll miss you good luck we'll see you
026next year yeah we'll see you in six months uh roll call Mrs hemple yes Atkins yes Hinton yes Mr hemple yes yes Ammon yes black yes no congratulations best of luck yes um all right moves on to student reports I know uh Destiny it looks like Destiny Balwin our Alternative High School representative is not here um but decorana Cooper our High School uh representative is here anything to talk about stand up whatever you'd like to do here I have to we're still going to give you a microphone can you see can we see you here here yeah decision day was absolutely amazing some of the teachers said this was the best one to get our Hazel Park High School graduating class has received over $2.1 million in scholarship that is the highest number on record
027for Hazel Park class day is Tuesday May 30th at 9:00 a.m. and will end approximately at 11: commencement is Friday June 2nd starting at 7 and we don't have an end date for that and then we have following that we have the sener all nighter which is at the high school checking starts at 11:00 thank you all right great job can't believe it's already end of the school year any any questions board has for Miss Cooper I hope you're looking for a replacement rep for student yeah wasn't that's because she's coming back in June to do it again good fantastic okay good all right moves on to item D resolution for the approval or disapproval of the 201718 Oakland school's budget um I did have the opportunity to read that as being the liaison nothing
028stuck out at me it was like a reading like this big um Dr KY Dan Mr ramik did anything pop out at you it did not no I had an opportunity to hear the istd budget presentation uh with the other school business officials along with um Mrs Pati up and um we are certainly uh nothing popped out at us and certainly supportive of the board uh approving that resolution of support okay so it sounds like the recommendation will be to the resolution for the approval of the 201718 Oakland schools budget Mr hemple support okay any other questions or discussion I have a coffee at home if you're ever interested it's put me to sleep every night but it was good reading um really yes I read that a couple of times I know it's so
029long uh all right roll call please Mr hemple yes Mrs hemple yes Hinton yes Hammond yes slack yes no yes All Right Moves us to uh the approval of the 2017 18 school calendar I hope everyone had that isn't our attachment had the opportunity to review that so much support Dr KY correct me if I'm wrong uh we decrease the amount of half days and move them to the middle of the week we have uh indeed moved them to the middle of the week and um we are hoping to find some uh activities that we can do in some of those after school times not uh everyone but um try to pick up some of those to help some of the parents uh that are in need um and so we're looking forward to uh
030getting um maybe three or four of those um we are looking forward to some great professional development for our teachers as we are uh rolling out new curriculum K12 next year as well um you we have online a elementary junior high and high school calendar uh that will be uh put to the website once you approve this um and I just really want to thank our our teachers um for devising this and working collaboratively to develop this calendar it was really a smooth uh joint effort but I have to say that they really took the lead in making this happen so thank you I know Mrs Temple had an earlier question about uh the time there was no time change there was no time change other than one minute shaved from the elementary time on
031a daily basis okay motion on the table some support sorry roll call please Mr hemple yes Hammond yes Hinton yes M Temple yes clock yes no yes um then we have item F approval of the revised financial recovery agreement with the Michigan Department of Treasury that should be in your board packet as well motion for discussion so move soort this is our normal this is just a regular monthly no no no this is if uh the the board approved the uh financial recovery agreement in July of 2016 that's right this is the first amendment to that agreement there were a number of uh what the treasury officials called deliverables or remedial measures that were identified of activities that the district would have to uh perform or follow up on with treasury um with specific due
032dates of that uh of that reporting of which we have have met every step of the way now that that year is complete it's appropriate to update that financial recovery agreement with new remedial measures uh for the next year so this would uh the uh a number of items that we would have to provide to treasury um let me just run through those 10 or so um the district would uh would not be able to enter into new contracts for more than $ 23,41 17 without the approval of Treasury the previous agreement had a flat dollar amount of $25,000 this appears to be indexed with the state competitive bidding threshold that is set each year um so we would have to seek uh treasury approval for those types of contracts um and on an annual
033basis we would provide them with a list of contracts of more than 23417 that didn't change except the threshold changed um final budget and plan the district shall develop a written budget and narrative including the cost reductions by the end of each fiscal year and submit that to Treasury um outlining each budget assumption in the plan for accomplishing the budget uh July and December each year the district would provide updated cash flow projections uh this is something that was not in the financial recovery agreement before uh they just required that we file a new enhanced deficit elimination plan that included cash flows but once that's filed and the farther out you get from it the more uh difficult it is to to to you know maintain that same uh uh set of assumptions just like
034in your own budget if you set a budget up for 18 months from now 18 months from now you're going to want to amend that because things change in your own personal situation so that will now be twice a year we will have to submit uh an 18-month um cash flow projection to treasury this is actually a suggestion that uh we made to them in our meeting with them in uh March that they consider requiring districts to do this on a periodic basis because the concern with deficit districts is um one of the major concerns is do they have enough cash to operate uh for the coming year or are they going to need some sort of emergency borrowing um another requirement the district by August 15th of 17 the district shall submit its marketing
035plan to recruit and retain students for the 17 18 year that was a deliverable from last year that we had to submit to them by August 15th of 16 what our plan was for 1617 and we saw our enrollment grow um uh arguably some of that attributed to the marketing efforts we had at that time um within 20 days after each uh student count we provide them updated on our enrollment projections um within 40 business days after the October and February count so that's a couple of months following those student counts the district should review its budget this is another suggestion we made um and perhaps make a budget amendment maybe not depending on uh what the impact of those enrollment changes were um August 15th uh we have to provide them with an update
036on the use of the district syncing fund what the planned use of those funds are including amendments to the previous expenditure plan so that's as we as that was adopted by the board in December of 16 we anticipate bringing that to you each year on a rolling 5year basis of the plans for the syncing fund so by August 15th we need to provide them what our plan is for um The End by the end of December the district shall amend its deficit elimination plan this is another suggestion we made so uh once we have our enrollment in place for the fall fall of of 17 we will have completed our audit of the 1617 year and we will uh be working on you our staffing will be in place for the year so it's appropriate
037to amend the deficit elimination plan at that point and submit it to them so that's an annual thing that would need to be done again as we continue to work toward towards deficit elimination um assumptions and and uh facts do change over that period of time based on the the fluidity of the of the budget and then by March each year or March of 18 um re requires the board to attend and complete training for school board members provided the masb uh you've already had one open session with the masb trainer and you've got additional activities on the books over the course of of the summer and moving forward um treasury feels that that's an important requirement um to make sure that you as a board are educated on your role in governance and your
038roles in the district um all the other terms and conditions of the the previous financial recovery agreement remain in place in terms of approval of um you know completion of an audit each year and approval of collective bargaining agreements and so on uh so we are this was developed in colle collaboration with the representatives from treasury um in meeting with Dr koopy and I and treasury officials it has been reviewed by The District's legal council uh and um we're recommending the board adopt this first amendment as presented thank you Mr robs any questions at this time roll call please Mrs hle yes schlock yes Hinton yes Mr hemple yes Hamond yes no yes who's the item G our approval for the contract for Wilder or list access point Rel relocation project uh we have the
039attachment and the recommendation in our packet motion for discussion so Mo support questions or discussion at this time this starts right at the beginning of the end of the school year correct and yeah we'll we'll process the contracts right away and we'll work with the eate consultant to file the necessary forms for the eate rebate that we will come back um uh with this this project as well uh funding will come from the general uh obligation or the general Capital Improvement fund not from the general fund not from the syncing fund U those are dollars set aside by the board at some point in the past that we've been using uh we bought buses with those funds and uh this there are available funds to fund this project from that so for the public that's
040viewing this is to do the ports that are that were installed in the ceiling to make them visible so that we get better communication me I'll do my best as a non-technology person to explain them understand I think it's an important uh uh distinction I appreciate that so uh we the district had a a technology Wireless technology assessment done uh this past Winter by plant Moran and that was an approval that came to the board and uh we asked the board to uh have plant Moran provide this assessment so we could get an idea of our wir networking uh environment here in the district the um one of the recommendations that came out of that uh assessment was that we had a number the majority of our wireless access points so the wireless routers that
041are in the buildings were installed in locations that weren't maximizing the effectiveness of that um in many cases they were installed above ceiling tiles as opposed to below ceiling tiles where they have can get a a proper spray of broadband uh uh uh access and um they also indicated that we have some available capacity on our existing connection equipment to install up to 95 more wireless access points 95 more wireless routers throughout the district we'd run into uh zones especially at the high school in the Junior High where the wireless capability we had within that space was insufficient for the needs in a on toone environment you have a classroom of 30 uh Chromebooks students working on those Chromebooks in a wireless environment and they were unable to access at the same time access the
042um the network and the internet through those devices and so their recommendation was uh if the funds allow you know through the eate rebate program to expand the current number of wireless access points to to maximize our current connectivity potential so add the 95 ports but also relocate the existing ports that we have in place and so that's what this contract will do uh with data com is uh allow us over the course of the summer to move those from a location um that might not be optimal in a room to a proper place where we can maximize the effectiveness of those of those Wireless ports how do I do Jerome I think you did a fabulous job I too so this has been a long time coming we've been working through this project for
043the past five or six months with plant Maran uh they work with us on developing the request for proposal they have um um they assisted Us in the the evaluating the bids and have provided a recommendation that we award this contract to uh Datacom group uh as you know in the materials we're recommending uh contract award uh up to 110% of the contract amount that gives allow an allowance of 10% contingency in the event that additional cost come up in the project to to uh give us some flexibility to do those change orders those add change orders if need be um which is what you would do if you were building a house or any other type of construction project without having to come back to the board for approval uh obviously if there there
044are changes that exceed that 10% threshold then we would need to come back and ask the board to approve those changes um and that's a fairly standard practice when you're dealing with this type of uh uh renovation work um and so there may be some additional wiring they have to do that the it all depends on what they find when they actually get up into looking at every single wiress access port and and moving it to its proper location all right thank you Mr Ram any other questions roll claw please Mrs hemple yes Mr hemple yes Hinton yes Hammond yes schlack yes no yes moves on to item H approval of the Food Service contractor nillo with Chartwell School dining we know you guys are here yes well we have a a a two-part presentation
045this evening um Samantha mazers our food service director uh and Karen hos our district manager with Chartwells are here to provide about a 10-minute presentation to you um summarizing uh work that uh their team has done over the past year we'll want to keep that tipped as much as we can so the board can see you've got the screen there you can see right okay and you you can drive it with clicking on the mouse no Dan has Dan is it not on okay so it turns itself off standby so while that's warming up um we've asked them to provide an update to you uh formally this year as we are now a year into our contract with chart Wells and um significant progress has been made with our food service program uh as you
046well know is it not firing up it's coming slowly here it's coming processing processing a little wheel spin um and so they'll provide that overview and then I have a brief um uh a document I'd like to review with the with you on the financial side of the program and where we have come uh where we were as a district in terms financially for this program and where we are uh we expect to land this year and where we expect to go next year so uh with that I'll turn that over to Karen and Samantha and the floor is yours thank you good evening thanks for letting us come to present to you uh so we're just going to start off to talk about the accomplishments that we've had throughout this year it's going to
047be a brief presentation so again my name is Samantha majers I'm the food service director and this is Karen she's a district manager with Chartwells so when we began this year we had phase one and phase two phase one was the high school cafeteria refresh and phase and also in phase one was web cafeteria refresh in phase two uh which was completed over Christmas break was the Hoover kitchen refresh and um also um some other additional refreshes so as you um can see the high school Cafe refresh we have some pictures of before so this is the snack room before and then this is a snack room after some of the renovations last summer this is the serving line in the high school cafeteria again this is last summer and um you can see what
048a little bit of paint and some artwork and some new sneeze guards can do the next one is actually the Hoover Cafe which I think was a dramatic change this was actually done over Christmas break um and so we removed a lot of the wood C cabinets uh put a lot of stainless steel some uh coolers freezers they got a nice warmer and it's actually a really nice work area now for them to serve their meals can you talk a little bit about the airplane meals transitioning I I will next is the web Cafe refresh so as you can see on the top the sneeze guards uh somebody used like a Brill pad which scratched everything on the sneeze guards um and on the bottom you can see beautiful nice sneeze guards uh this picture
049doesn't have where we put in the uh fresh fruit and vegetable cut in the bars that we did and then this summer uh it's actually going to get painted in the servery and then we have some nice artwork that we've purchased for outside in the um Cafe because it is nice that they don't use their Cafe for a gym as well so we can put up a lot of nice artwork so some Cafe changes uh so at the high school a deli was added to the high school Cafe so again all students with being C they're able to get free breakfast and free lunch and so the deli station was added and it's just like subway they can come up and make um they can choose from different tappings and then different breads um all
050schools are now making their own food so we used to use the aliver machine which is the prepackaged um meals like a TV dinner type of meal where we would pack it at um at web and then we would ship it out to the schools so it's been a transition from between last year and this year and none the schools are currently using the aler system so they're all either preparing on site or some food actually all of them are preparing on site and then every school now has a fruit fruit and vegetable bar for students so as you can see on the bottom there um all students have access to that so some of us like um some of the buildings like Ford and Addison kind of have a makeshift one right now but
051a lot of them have the drop-ins or like at Hoover they have the nice fresh fruit and vegetable bar that's out in the Cafe so some of the things that have happened this year a lot of great things going on with nutrition education and Chef to schools so each month we try to get out and do a taste test event in the cafes during the lunch so this was actually um we focused on apples we did an apple cobbler here nutrition education boards at web the high school and the junior high so every month we update these with our food focus and so um and I'd like to get more Boards out at each School uh nutrition education in the classroom I'm also a dietitian and I love to go out into the classroom so
052in this picture we were actually actually playing nutrition bingo with uh one of the classes at web I've been in many different classes and I'd love to get into many more next year some events these are just some of the things that we've been doing we did a homecoming tailgate party at the high school uh national school lunch week at the elementary schools the students wrote what their favorite part of school lunch lunch was and we had that posted on the walls and National reading month at web and Hoover and this was over at Hoover we made pasta salad with some of the kids and we uh read where's my pasta some other events uh after the high school cafeteria refresh we did a grand opening week for to celebrate the new cafeteria so each
053day we had either a different vendor come in that supplied um different foods that we were able to taste test with them um here we were doing student surveys and they received a free cookie and milk when they filled out a survey uh the next picture is Kindergarten Roundup at the elementary schools at each of the kindergarten roundups uh we attended and just talked about the program and what we have to offer another one that we attended was open houses at the elementary school so we were at each of the open houses and we took the Smoothie bike um and just kind of talked about things that are going on some other events uh Valentine's Day celebration at the um Junior High in high school if a student wanted Pizza they were able to get
054a heart-shaped Pizza as part of their reimbursable meal we also sold um chocolate drizzled strawberries which met the smart snacks rules um and then we also did slushies um the next one was bre breakfast smoothie sampling so during National School breakfast month we uh went to each school and we did breakfast smoothie sampling taste tests with them and um the next one was Dr Seuss Raffles so for Dr Seuss's birthday we did a raffle at each school where they could either win Dr Seuss hats or um books and the next one was National School breakfast week giveaways so we just do a lot of different giveaways that we can do each month we're doing lucky trays uh right now I've been getting stickers I'm going to get pencils things like that so throughout next year
055when a student receives a meal they'll get entered into on a certain day they'll get enter entered into a raffle to be able to win a prize so some things are new um a lot of people have seen the breakfast carts already it's been in all the newsletters but breakfast service at the front and back doors at the high school uh it's going great uh we our average daily participation was 105 uh we hit 445 a week and a half ago so um we've more than tripled our um our service there and it's great because the students if they don't want to eat it they can put it in their backpack and save it for later a lot of them are prepackaged items that they can save for a snack when they're hungry um fresh
056today was um we started at the junior high we um we did a breakfast card at the junior high and we served 53 more breakfast than we normally do so that was something that was just started today another new program this year is the after school snack program it's it's been going great we started it in January and we have served over 10,000 snacks so far since January for the after school programs we hear a lot of great things and it's been working out really well another thing that we started was the late breakfasts that are available for students in the office at the elementary schools we noticed that this was a need because we do have a lot of late students and they weren't being able to take advantage of the breakfast so this
057was a great opportunity for them that they can still get breakfast and as you can see the Breakfast Bag uh that was one of the um donations from United Way we've developed a partnership with United Way and they purchased these nice cooler bags for us as well as last week we received a breakfast cart from them it's a $4,500 breakfast cart that they donated to us um I was able to pick it out and we um are using it at the front entrance at the high school so just some samples of what a meal looks like so these are um just some examples of if a student was to take everything from the entree to everything on the fresh fruit and vegetable bar this is what their tray would look like um there's been a
058lot of things out there that you know there's not a lot of offerings um we do something called offer versus serve so at breakfast they have to take three out of four components at lunch they have to take three out of five components so a student student doesn't have to take a full meal but if they took a full meal this is what some of the meals would look like what their trays would look like could they take up to all five correct yep but they have to be able to select themselves if we just put it on their trays it becomes serve and it changes our operation so that's all that I have um but it's been a great year we've had a lot of great things going on um we just learned today
059uh that we received our first grant that I applied for which is a summer feeding grant for $5,000 which will help us um with our summer feeding costs and I've already um been working with a local print shop to get some business cards printed out to advertise for the summer meals program and a nice Banner that I can sit at a table maybe at The Gleaners event so that I can try and promote our summer program um I have applied for many more grants and we're um hoping to hear in the next couple months if we've received any so do you have anything to say I guess I just would like to genuinely thank you for letting us be here tonight and for um sharing um year one/ year two um at Hazel Park schools
060we've come a long way we got a whole lot more coming and uh we're just genuinely genuinely thankful for for for giving us the opportunity it's been it's been a good year and uh we hope to show off a little bit more as we go along yeah really truly a great job the we were in the high school for the employee recognition dinner and I went oh look at that poster you know uh they they really do look really good they they look nice and that the fact that we're making the meals right in the schools is a definite plus a lot of good feedback from the kids too they they're recognizing it seeing it acknowledging it they talk to us about it so you know just those little tiny accolades just made everything worthwhile
061you know just from them so it was cool anything I just want to say thank you for your involvement thank you thank you I like the newsletter thank you that's nice thank you very much anything okay keep up the great work thank you so I'd like to move into phase two and just draw your attention to look at the financials for the program CU this was a big issue two years ago if you recall at this meeting um we saw that we were going to need to subsidize the program again so let me just take a moment to change over our technology here how do I maximize a screen on this thing drag it up so somebody help me click that green circle off to the top there go thank you I'm going to use
062the wireless mic so I can draw attention to this hello Okay so this uh document it looks daunting is a financial schedule of uh but it's the same schedule that we I presented to you two years ago uh with regard to our food service program so it shows our fiscal years each year 11 12 12 13 13 14 and 1415 those were all four years that the district operated as a self-operated program in each of those years there were subsidies from the general fund that require were required in order to cover the cost for the program uh most recent year we operated in 1415 the the general fund had to subsidize 20 just under $23,000 to the program in order to cover the cost that were uh shortfalls that were achieved that year over the
063course of those those uh four years there was over a half a million dollars required to subsidize this program in 1516 as you recall we partnered with Ferndale and Ferndale provided our food service program through their contract with Chartwells we did have some Revenue that year we did have some expenditures that year but we didn't operate a program nearly like we did uh this year or two years ago the green section represents the 1617 budget um as you know the budget that you adopted last June called for overall $1.4 million program with uh a net surplus of 1 uh $1,700 so more or less a break even program for the year looking at the financials all the way through April making a necessary adjustments for inventory to to uh essentially if we were to close
064the books at the end of April the program was showing a surplus or profit of just under 30 or just over $37,000 that's remarkable for a program that consistently was showing shortfalls year after year when we are operating it ourselves um that's under Samantha's leadership and Karen's uh a guiding hand um and you know so we've seen dramatic uh Pro program improvements we're complying with the USDA requirements now uh and we are um operating a profitable program uh um obviously there are variances here this is just a snapshot through through April we still have two more months in the fiscal year but we're consistently seeing uh very high levels and profit showing on a monthly basis in the the financials that are provided by Chartwells the orange column represents the 1718 projected budget I've met
065with Karen and Samantha to review their budget forecast for next year their budget their the the expected revenues and their expected expenditures flow through the district's books and there are some additional things that might flow through here as well um that would be part of the district's um costs and or Revenue structure um so their their budget is makes up nearly all of the food service fund but there are some additional things that are outside the scope of their program for example uh repairs to equipment typically they don't pay for the the district's equipment we have to pay for the repair costs associated with that and and those are accounted for here so we're projecting a $5,000 Surplus next year so we're starting to see fund balance this at the end of last year we
066had a $400 fund balance and you know our Focus was to not uh create any sort of financial subsidy from the general fund and we accomplished that uh we know we had a lot of program challenges in terms of quality and those are the things that that Samantha and Karen have worked hard on this year to improve and then our uh Focus this year we we expect that we'll see uh a budget surplus this year so we're starting to build fund balance in the Food Service program that fund balance is required to be kept restricted for use or fund balance or for Food Service activities it cannot be used to help bail out the general fund even though the general fund can be used to help to bail out the Food Service fund and then
067we'll continue to show that uh profit into 1718 but one I want to draw your attention to now are our participation rates because it's really remarkable and um down at the bottom of this and I know it's small print and I'm sorry for that in fact I'll blow it up a little bit so we can talk about it oh look at that okay so here's our participation rates we these are the meals that were submitted in terms of total breakfast meals and total lunch meals in each of these years going back to 11 12 so we've got the financial data up here but now we've got the participation rates here um I want to focus on the total meals over to the right so in 112 we had 452,000 meals that we served that year
068um and these these were all years where the enrollment was declining quite a bit as well we we didn't hit that number in 1213 and it actually went down 1314 1415 it rebounded back to just under 450,000 meals for the year and then I actually I was able to obtain 1516 through um I know a lady who also happens to supervise the Food Service program at Ferndale Karen uh works with uh Reginald Holden the the director at Ferndale and so she was able to provide me the meal counts for the 15 16 year that were attributable to Hazel Park buildings and so we serve 446 uh ex 480,000 meals last year so we saw our participation rates go up last year but that was a first year of C when all breakfast and lunch meals
069were free as of um April 30th we are trending at 412,000 meals with still more than 30 serving days left what this means if you average it out to average daily participation our ADP as it's called is just over 3,000 meals a day with 32 32 student days left in May and June at an average of 3,000 meals a day will probably generate another approximately 100,000 meals to add to this $412,000 number so not only have we seen dramatic improvements in product quality um integrated programs with our educational uh instructional programs increased participation rates in a a financially sound program um we continue to see um Karen and her team rocking it out or Sam Sam and her team rocking it out on the participation rate and so I think all those things combined make
070it a real easy recommendation for us to um ask you to approve a one-year contract uh extension with chart Wells as you know these these Services were bid last year they have to be bid and onee and awarded on one-year contracts but the bidding process works through the state department of Ed they gave us the approval for the contract a year ago but only allowed us to do one year then with up to four one-year renewals following that without having to go back out for rebid but even to do that renewal we have to meet all the requirements of mde we have to apply to the Department of Ed to extend that contract out one year there are some um reimbursement rate changes based on CPI and some other factors that come into play that
071are contractually built into our contract mde approved this contract in March uh we have held off on providing uh this recommendation to you until now because we wanted to see a little farther into the year where were our financials Landing where was our participation landing and um and and really study that data before making that recommendation uh we've met with finance committee we' reviewed the data with finance committee uh last month and no it's earlier this month May 1st and um they certainly are supportive of that contract extension as well and of course if approved tonight by the board they would have to uh have treasury's approval in order to um execute that contract which would be the next step following board approval okay any questions at this time thank you Mr RAC I'm just
072going to stay up here because the next item on the agenda is mine anyway okay all right motion to approve the food service contract renewal um with Chartwell School dining support other way SK uh roll call please slack yeah yes Mr hemple yes I know Hinton yes Hammond yes Mrs hemple yes no yes thank you for all your hard work thank you all right um that's great that we're about to feed 512,000 children projected at the end of the year yeah it's remarkable yeah all right so Mr ramac the update on the 20178 project budget projections I do believe in June we do have have our budget hearing already scheduled okay the budget hearing is still on budget hearing is scheduled for June 19th um just a little over a month from now last month
073we provided you our financial projections for the 17 18 year some things have changed since then and so we're here to provide you with additional um updated information from this discussion uh Dr KY and our cabinet team and I will develop next year's budget we will that we will present to you for at the budget hearing on June 19th so it's appropriate at this time to kind of give you a a uh uh it was very late night La last night I guess it was March when I provided the update I did not provide it in April but it was it felt like it was April because it was so late uh at any rate uh the the school aid act update at this point both the house and the Senate have passed their versions
074of the budget if you recall the previous uh presentation I gave you was based on the governor's budget uh the the the the the governor's budget provides the most uh Financial Resources to the district the Senate budget provides the least and the house is somewhere in in the middle um they both have approved their budgets recently they're waiting for Revenue estimates to be updated this week on Wednesday you'll see some press coming out of the consensus Revenue estimating conference updating Revenue estimates for the coming year from there the um representatives from each of the two Chambers along with the governor's office will get together in a room and hash out what's called a conference committee report and that's what'll go back to the respective Chambers for adoption each chamber will make revisions to their budget
075deal based on or their budget uh uh uh uh legislation based on the conference committee report now we expect that that'll happen in early June because it has over the past 5 years but we also know there are a number of items that that that are at play here in the budget discussions one of them being um some potential significant changes to the myip Pension Plan uh there's been a lot of talk about converting that to a full defined contribution plan and the cost associated with doing that conversion over a period of time are pretty significant actually staggering uh so that could come into play of course there's politics that come into play when whenever you're working through the the legislative process for a budget uh but all indicators at this point show a commitment
076by the house and the Senate and the governor to try to Hash through those details in the coming couple of weeks uh if that if a budget deal is not in place by the time we need to adopt a budget which would be at our June 19th budget hearing we will have to make our best estimate at that point of where we think revenues will land um and then revise it once the budget deal has been reached budget deal has gone as far as October uh in uh in my career working in this business that becomes very difficult to plan when you don't know what your Revenue structure is going to look like at any rate that's where we are in the budgeting proc process in terms of our estimates um there's three different schools
077of thought here for 1718 the governor's budget ends up impacting us uh on our Revenue 653,000 that's the third column from the right the house bill 4313 this is the second column from the right that shows uh additional revenue of 610,000 and the Senate Bill 149 all the way to the right shows increase of 515,000 at Play in there are are some what's called one-time funding for um the Mier offset which was put in place a few years ago the Senate takes that away the house and the governor keep that in place um but the Senate gives more money per student on a foundation allowance in the house and the governor do um our estimate at this point in terms of our projections are somewhere in the middle which and so we're using for the
078this forecast at this time the house budget which is uh more conservative than the governor's but a little more aggressive than the Senate what we're hearing from the lobbyists is it's going to come out right around $100 a kit uh for districts and and that we don't know what's going to happen with the mier's offset funds but the atrisk grant changes according to each of the three versions as well so incorporating those items into the projected budget um we anticipate increas in revenue of 476,000 in the green column there showing revenues of 37.6 million in our general fund expenditures of 35.9 949 um so they actually a drop in expenditures and I'll walk through each of those items like I did uh previously when I did this presentation for a net change um a net
079budget surplus of 1.6 million we know we need to hit that number in order to meet our our deficit elimination targets that we've been working closely with treasury on of a $1.6 million surplus in each of the next three years to get out of deficit so in the revenue side of things um the change of revenues are 476,000 um we projecting a decrease in our Blended enrollment our student counts continue to to hold we've seen a little bit of a dip since the February count and those enrollment information most recent enrollment information is in the packet tonight is an informational item but we're projecting um a 1% decrease in in the Blended count from this year to next year uh from a conserv of approach $100 student increase uh which would generate some additional Revenue
080we anticipate some additional state aid for the early F five childhood uh or early five classroom that we would put in that we currently don't have in place now which would generate 20 more students in that class um some increase in the atrisk funding is there um some restoration of special ed State a due to onetime adjustment that we received this year based on our previous year cost compared to the prior year um and so we'll get those back but there is but what goes along with the special ed uh funding are the pa8 fund the pa18 funds are based on our special ed costs and our special ed enrollment when our special ed costs go up then we get a larger percentage of the County's distribution of pa1 18 funds when our special ed
081costs go down from year to year then we get a smaller percentage and that's what happened our costs went down from fiscal 15 to fiscal 16 and that impacts our funding for fiscal 18 because it's the most recently completed year as they're doing those estimates uh so we anticipate a drop in our pa1 18 funds of 372,000 we'll have some one-time insurance proceeds that are in our Revenue this budget year that won't be in there next year related to the fire at the high school uh we hope we won't have to have those kinds of issues again and then um we have some um because our our the the the change slight changes in the programming in the center special ed programs um we'll see a little less reimbursement uh through indirect cost and rent
082from uh from that program of 23,000 so the net difference when you add all those pushes and pulls uh is an increase in uh revenue of 476,000 which would get us from our current budget of 20 37.1 125 up to million on the expenditure side there are a number of changes here we have now te 12 teacher retirements uh we estimated the What's called the hiring differential between those outgoing teachers and the incoming teachers the salary differential between those two we have 12 teachers who have um submitted their retirement to the district and that will generate Savings of just under $640,000 so the red number means our expenditures are going down on this on this slide um but we do have some additional teaching positions that have been allocated and approved by the board if
083the enrollment is there as you know um those are 494 th000 and those are tenative based on enrollment as as as Dr kpy shared with you uh last uh last time we had this conversation and when you approved the Staffing um structure for next year uh we've provided an allowance for compensation adjustments and restoration of 400,000 which is the equivalent of 1.5% uh we have reached tenative agreements with a number of our our employee groups including our teachers and so um those those contract settlements are falling right within those parameters and once those have been ratified by their respective groups then it'll come to the board for ratification then it has to go to treasury for their blessing and then we'll be able to um Implement those contracts have a slight increase in the mypers
084rate um assuming the the legisl legislative process does not overhaul that again uh so we'll see where that goes but at this point we anticipate a slight increase inrease in that rate which would be an additional 100,000 in cost based on our current salary structure um in six in um this year we have our final payment those of you who have been on the board for a few years know that we were doing each year doing these retirement incentive programs um on an annuity program for teachers the last one that was done was in the uh the spring of 2014 the final payment for that will happen in July of this year which effectively becomes part of the 1617 budget so that 75,000 in cost goes away next year so there's some savings and costs
085with that now sunsetting that retirement incentive program The District uh provided to encourage retirement uh which was to avoid layoffs because the the enrollment was dropping so quickly that you couldn't we the staff attrition wasn't happening fast enough um we have uh allocated an increase in medical insurance costs related reled to the hard cap change that um will take place July 1 um on our Mesa contracts um so that's factored in here we have to be determined um additional programs offered through the atrisk Grant I know one's on the agenda tonight with regard to an additional Preschool Academy classroom so all three budgets from the governor the house and the Senate are allocating more money for 31a those are supplemental Grant programs and so we'd have to determine how we want to spend those dollars
086once we flush through all the programs that we're currently funding this year um we had some funds curriculum some teaching supplies and PD budgets that we reduced this year um to try to realign our our budget structure of just under 150,000 so we would restore those dollars next year potentially um we have some decrease in expected tuition costs from the ISD we have a number of students attend who live here in Hazel Park who attend Center programs around the county and the district ends up paying the tuition for those students and it comes out of our pa18 payment the estimate that we received last week from the ISD indicated that that tuition expense will go down next year so that provides the cost savings we saw it go up this year compared to our original
087estimates and so that that fluctuates depending on who moves in and who is living here in the community and needing those specialized programs and it can go up $50,000 for one student because of the cost of these programs are are are that that expensive for some of these specialty specialized programs um on the other side we of the high school fire we had to pull out the uh expected insurance proceeds from that we also won't have those costs associated with that as well because we have to account for those two things in revenues and expenditures so we'll see some adjustment there I met with our insurance agent today uh with with regard to our worker comp and our property liability insurance programs and those will go down just under 40,000 now next year um we've
088had very positive experience in terms of how we are handling worker comp claims and returning people to work and uh providing accommodations for staff if they've been injured um to provide appropriate accommodations so they can return to work quicker and um thereby reduces our insurance cost when you don't have to use the insurance it saves you in costs and the premiums down the road and that's what our we've been uh pretty Progressive about that over the last few years and then we have just under 650,000 that we have to make up somehow uh and and come up with in terms of balancing this budget to get us back to that 1.6 Surplus and that's going to require a lot of discussion uh as we work through some of it could come through potentially other uh
089Staffing um retirements that that might surface perhaps you know typically a teacher a retiring teacher compared to a brand new teacher is about a $50,000 savings that's pretty significant it could come through through not restoring 100% of that $148,000 it could come through a variety of means that's for us to to work through as we build the budget over the coming weeks um to identify where we're going to come up with those additional adjustments in order to realign the the expenditures with Revenue to get back on track with where we are on the budget um deficit elimination process so this shows the the depth over a period of time the yellow columns are current or actuals uh for 1415 and 1516 um in those two years seeing the the deficit um you know changes that
090have been there 1617 budget is there in the middle yellow column excuse me the far right yellow column which is the middle of all the colums 1718 projection is there in green and then the projection for 1819 it still shows us at that about $5,000 Surplus at the end of the 1920 year which is where we need to be um so we're on track with that but we do have some work to do over the coming months to identify you know how we can um how we can make those adjustments and come into into uh alignment with where we need to be on the depth the board have any questions with regard to these projections at this time I think you've done a pretty well graph of it thank you thank you than John all
091right um I I just uh overlooked something in the personal recommendations for the unaffiliated group I actually now have a familial conflict of interest thank you Mr Patterson for uh bringing that to my attention so we will need to uh make a new motion uh for the personel recommendations for the unaffiliated members my sister is being hired as an intern which I did not know mo support any other discussion roll call please Mr hle yes Hammond yes Hinton yes Mrs hemple yes F yes no abstain you to uh familiar conflict all right thank you um thank you Mr Patterson for bringing that up as well I do sometimes pay attention really that's so unlike you um moves this on to the enrollment update Dr kopy anything to share with this only that we've lost a
092few students and you can see that at the high school you can see that at some of the other schools I think we have some move outs but we also have some cleaning up of enrollment that we're still doing um and so we're just balancing off our numbers okay any questions at this time board okay M on to the Preschool Academy uh the approval of an additional classroom and I beg your pardon as my allergies start to get worse as we get later anything to add to this Dr koopy besides the recommendation letter in the in our packet just waiting for approval okay support any discussion questions how many kids currently do we have on the wait list uh we have 38 students on the wait list so that'll be for two classrooms so one
093of them we only have uh two of them filled right now or three of them filled so we would you've already approved four so the fourth one will be hired this would be for a fifth uh program classroom uh for the Preschool Academy for next year three and four year olds so they will be going in some of them will be going some of them will be coming but we've already accounted for that this is for next year we already have three 38 on the wait list for next year and the only question I have do we test these kids to see how what they're learning in the class before yes you have to as a matter of fact so we give them the same uh test that we give the children in the jsr
094in fact we're meeting with the new um The intrum Early Childhood coordinator from the ISD to talk about some different options that we have um and that's coming up next week next week all right thank you uh roll call please Mr hemple yes Hammond yes Hinton yes Mrs hemple yes black yes no yes Mo on to item L um this is our first reading on our code of conduct handbooks uh there's the first reading on the athletic coach's handbook motion on the table support discussion uh only that uh we had a great meeting with our policy committee if anyone wants to comment on that and uh where Dave myart and uh Mr Dy came to go through the handbook with us and review uh the ins and outs of it okay M call please Mr
095hemple yes Flack yes Hinton yes Hammond yes Mrs hemple yes no yes and then under a Code of Conduct Handbook the student the student athlete Code of Conduct Handbook first reading so move support any other discussion okay M call please Mr hemple yes Flack yes Hinton yes Hammond yes Mrs hemple yes no yes bring say uh along to um our masb annual dues renewal motion on the table so support any discussion at this time we have the recommendation letter in our board packet okay roll call please Mr hemple yes Hammond yes Hinton yes Mrs hemple yes schack yes no yes um M this along right along to our superintendent update there have a couple action items under there um the approval of the 201718 non-union salary and benefits did you oh I'd be looking for
096you to uh approve not only the non-union salary and benefits but also the salaries uh agreed upon with the increases discussed okay we discuss those uh in our close session this evening plus also the changes that you've done on the contract the for the for the non-union employ for the nonunion for the N Union right yes and the office administrators okayo support any discussion at this time I could just add that will be something that um will require treasury approval as well of course all right roll call please Mr hle yeah Schock yes Hinton yes Hammond yes Mrs hemple yes no yes who is on to the approval of the 20178 superintendent salary um that would be a discussed close session this evening and that we would uh ask Mr patteron to bring us back
097um some tightening up of the contract for uh later discussion someo support no Mr HBO what he made that face oh and no I thought thought everything was okay never mind okay I'm confused but do you have support on that okay any other discussion yeah okay uh roll call please slot yes Hammond yes Hinton yes Mr hle yes Mrs hle yes no yes all right uh Community engagement committee oh yes so the community engagement committee uh met this week it was very exciting we had a um small group we're going to be looking at changing our meeting because it seems that we were meeting at the Democratic Club time uh so we'll be setting up a different time next week the um Hometown huddle uh planning is going well and we have a lot of
098uh individuals participating Ros if you can there's anything else that I'm missing there um we also uh are hoping to have more people there next week because we have looked at a possible community art project and uh I was able to bring up to them for things to look at various community art objects that we could look at and hopefully next time we'll have some individuals from the city and other organizations that might be able to look at us looking at a theme uh the projection would be that this community art project would happen um the following year uh not this year because it takes almost a year to plan for this community art project and that those uh proceeds would go into after school programming um so we talked about this we also talked
099about the excitement to do some picnics and that um hopefully if we can get other individuals there we can maybe piggyback off of some already planned and or talk about planning one or two Community picnics where uh individuals could bring a dish to pass and uh get the organizations together with some music um uh so we're hoping that um at the next meeting we'll have some more information to share out with the p of that and some more stuff for HomeTown huddle yes anybody that would like to donate for HomeTown huddle um or get involved uh please uh contact uh Lisa or myself and uh we'll get you invited to the next committee any questions or comments at this time board I want to thank Shirley for bringing that to my attention yes thank you
100HR manager uh all right mes is on to the Ruthy Ward fund uh just that we were able to uh make a donation to a family uh that was uh had a fire in their home and that we were able to help them while they were displaced from their uh home and uh give them some affordable housing in the meantime in the amount of about $1,200 so thank you to uh the committee members uh in allowing us to do so all right any questions at this time board member and administration comments anything kind of a longer meeting no I just want to uh thank the board of education for supporting the salary increases uh and also supporting us as while we've been negotiating we only have one left to go um but other than that
101we've been able to give small increases to our staff that's very very deserving I also want to thank you for consideration uh for my own uh contract as well I really appreciate that um but our Administration and uh teachers Care Professionals secretaries maintenance have all worked extremely hard this past year and uh they've just done an outstanding job and so we're really really grateful for the support the board of education has given as we continue to work hard uh to continue to make this District great if I could just add to that you know um I've done a lot of negotiating over the years with other groups and other districts um and I I by far have not found a group more collaborative and more um um focused and a lot less uh uh it's
102just very very productive uh negotiation process you know we're real very very fortunate to have settled all of our contracts within that that 1 and a half% range that was Set uh that we have in our budget projections we know we have some work to do in terms of re making up some costs and we could have said we're just going to keep those even and um you know save that $400,000 but we made it pledge to our employees when we made deep Cuts two years ago that we would do our best to try to restore those over time and we contined to follow through on that pledge and um so I you know really appreciate the the board's involvement in that certainly but um it's been very much a team effort it feels that
103way yes definitely we like to talk about ourselves being a family but it was definitely demonstrated in negotiations and not even that but just walking around the school district and so um a lot of events coming up graduations ceremonies into the year things um try to make it out to those any other for members would like to say anything okay no thanks to the groups yeah have a great night we'll see you next night yeah remember to always be kind to one another most for adjournment e