001e e e our final six-month update hello thank you and thank you for attending our final eser 3 hearing um just a little bit about Esser Esser 3 is the final round round of Esser funds um it is part of a um $1.9 trillion stimulus package um our JPS allocation was 20 $2.2 million um we have already finished up with Esser one and Esser 2 so this is our final round of Esser funds and we plan to be finished with spending by the end of this month um just a side note one of the requirements of sr3 is that 20% of funds be used for addressing learning loss um and also it has S3 did also have a 2-year expenditure period This is a list of allowable uses of sr3 funds um we the areas
002that we focused on were increasing mental health supports adding instructional support for intervention and special ed addressing learning loss and continuing to employ and or hire new staff this is just our an update of the funding timeline we started this back in November of 2021 and um we hope to be fully expensed by the end of this month and just a final update um we subsidized 130 staff through this grant to build the fund balance um we purchase curriculum and educational software updates at every level in building we provided professional development for staff to address learning loss we created sensory rooms that helped with direct intervention to help address learning loss attendance and behavior issues and also just a final note using these Esser dollars for staff allowed us to make improvements make further investments
003in the facilities for example like interior paint refreshes at Parkside Jackson high and Sharp Park and really that's about it we just wanted to put a wrap on all of the co funding we've received over the last few years so at this time if there's anybody that has any comments or like to speak I'll open it up to that and hearing none we will close the S3 hearing e so when we're ready I do have one question for Marcus we good so I just wanted to make sure the audience knew that that was an opportunity for them to ask questions if you all had any on the budget I don't know if you all were aware of that if you thought it was just us but you all can comment on the budget if you
004want to thank you on Esser all right so we'll move on to the next hearing which will be our state mandated by law hearing for the 2425 proposed budget for the district for next year um so we'll just go over a few things real quick um a summary of our property tax millage rates you'll see our operating Mills at 18 Mills which again is levied on Industrial and Commercial Property and people that own second homes and if you're just a one home owner it doesn't apply uh the recreation millage for the parks and rec department and then our debt millage which if you remember from last month we lowered from 6.2 to 5.95 Ms for this summer so everyone is getting a tax break this summer on that so that's just a little summary of
005what the district expects to collect for each of their different uh millages some of the assumptions that we used in creating the budget on the Revenue side is we've planned pupil count flat as you know we won't have our pupil count until later in the fall after Count Day in October and we certify that um so we are right now planning flat uh for a foundation allowance from the state again we don't have a state budget as of yet so we used um the $217 figure which I think is the lowest number given out of the three proposals right now they're in conference trying to reconcile their bills so have a state budget um again the retirement percentage without a state budget we're just going with what we have right now so we're leaving that
006flat as well that 48.2 3% number and then just one note for the revenue assumptions as we mentioned with the Sesser funding winding down um our federal revenue levels will go back to pre-co levels of about $4 million as opposed to the $15 million we've been accustomed to the last couple of years so um that's one big change to note on the revenue side um next slide is just a just a quick history on the foundation allowance for JPS over the last 10 years just um you know we kind of tracked this so you can kind of see where the states landed um with Foundation increases and and you can draw conclusions from that um you know we try to do that as we make our budgets up and then the next one just a
007brief history on student counts so you'll see that decline all the way through covid and then in 22 23 we had a big jump in enrollment a lot of that was due to our U share time program with the proo schools and we've been able to level out and and have a consist a little bit more consistency in in enrollment numbers so that's kind of why we've planned flat this year some expenditure assumptions that we use in creating our budget is the hardc cap for health insurance or the amount that the district is allowed to pay for employee health insurance is only going up by a little bit 0 2% so we'll call that flat um we are predicting or we use an assumption of ancillary benefits such as de own Vision which the district
008picks up 100% of those costs um to increase by eight approximately 8% again we won't have our renewals for another month or two so we only have uh information through um the next few months right now and then again that flat retirement rate and so we have a state budget we can't change that and then normal staff additions and and adjustments as needed so just a summary of our general fund um we are projecting general fund revenues next year at just under $72 million and general fund expenses at just over $77 million so as you heard we were able to build up our fund balance through the Esser Esser funding the last few years I know we've talked about it that once the Esser funding was over we would start to dip into that fund
009balance so as a first look uh we're projecting as of today to dip into the fund balance of approximately $4 million uh we hope through some more um work this year to be able to bring that number down into the three to three and a half million dollar range by the end of next year so right now this is what we're able to bring today with not having a state budget not having enrollment counts and you know there's just a lot of unknowns on the especially on the revenue side of the equation so this is um at best the worst case scenario is what we're looking at right as of today um which would still leave us with over 17 a half% fund balance for our board policy which um you know we target a
01015% amount so um right now we're we're we're looking pretty good so far with that and then one more chart just to show you the fund balance over the years and you can see how we were able to grow it through those Co dollars and um you know now we're going to start to bring it back in line with where we'd like it to be you know that 15% is a nice Target rate which allows a district not to have to borrow for General operations and and things like that and then the budget the district is made up of four other you know main funds the Food Service which is a self- sustaining fund um the school activity funds which is all of the student fundraising Accounts at all the different buildings The Debt Service
011fund which is all the debt tax collections that we've taken to make our debt payments for all the bond millage issues over the years that we have outstanding still and then we have uh combined capital projects funds which has things like our electric bus project uh whatever is left in the 2018 Bond and then if you remember last year the board authorized us or we we started putting way a little bit when we can for um you know Emergency Operations if a boiler goes down in the winter whatever um so that's all wrapped up in the capital projects fund and going to go over that's it for the PowerPoint now I'm going to go over a little bit more in detail on the numbers so if you have your packets I know it might be
012a little bit hard to see on the screen but this just this first tab just shows all of the different funds the general operations uh the special Revenue funds of food service to NE things like that so to give you um a brief overview of the different categories where that money comes from like property taxes building rentals on the general general fund side um and then the expenditure side things are broken down by instruction instructional support all the different categories and departments that make up the district and again you'll see on the bottom that um $14 million projected fund balance at the end of next year that we just showed in the PowerPoint previously um and we'll just carry that across so each fund has their own fund balance next tab will'll give you a
013quick overview of where our money comes from and as you can see the bulk of our money does come from that state aid um and you know things you can see that the grants that Grant Line specifically that went from 145 million down to $4.5 million for next year just like you know we were kind of talking about with the aser funds going away um the next slide will be a representation of how we're spending our money with another wonderful graph so as you can see instruction and instructional support make up over over 72% of our budget so you can really see that the vast majority of our dollars go directly into the classroom um and you can see all the other departments transportation business um you know outside of of ground of Maintenance just
014because of the size of the district you know it's all very small in relation to the the entire high if you will um the next slide just breaks those expenditures down a different way so you can see that um you know salaries and benefits again will make up about 73% of our budget uh with contracted Services the next big one at 20% and and some of those dollars are going into the classroom those would be like some of our retired teachers that are PID through Ed of Staff that's considered a purchase service so that would also be direct classroom expenditure so again 70 to 75% of our budget is is directly into the classroom the next page just gives even more detailed breakdown by function of the district whether it's an elementary expense middle school
015high school all the way down the salaries benefits and all of the different buckets um and you get down to the bottom and you'll see the same numbers that we were showing on the other slides and graphs and we'll have a summary for each of the special Revenue funds so the Food Service fund is right here this first one and as you can see we are still in the to the good and have a healthy fund balance and that again is a self- sustaining fund through meal claims and and allart purchases and things like that same thing with the student activity or those fundraising accounts so uh we try to make sure that the fundraisers that happen are are we rais money for a specific function and we spend it on that and um you
016know that alone so it's its own fund so it's not M those those monies aren't mingled with the general fund at all same thing with The Debt Service fund so this is just recording the property taxes that we are um projecting that we'll take in and then our expenditures are fixed so we have a debt schedule that'll tell us this is what we're paying in November this is what we're paying in May those are those interest and principal payments um and again same thing with the capital projects and we just combine all of our capital projects into one fund and that is it for my presentation so again I'll open it up for the audience or the board if there's comments or questions on any of this Marcus if you don't mind I just will
017share just a couple things real quick because um there are two bills out there and I know there's been a lot of advocacy work both um at the board level and in the community there are are House Bill 5803 and Senate Bill 9911 these have to do with buying down the mier's rate which has to do with the the OPB the unfunded portion of of health insurance in retirement which is now been fully funded that uh would buy down the the district's responsibility to mpsers by 7% which would be about2 million dollar to JPS so it's not small money so as we watch that flow through that would obviously have a significant impact as far as our expenditure side so kind of help bring that back into budget yep so we'll be watching those closely
018and if they do pass obviously they'll we'll be able to capture those changes that our first amendment in the fall and um dip into the fund balance a little less and just just for everybody here you know our our plan was always you know as we as we kind of put money away we knew you know we were going to come to a point where we were going to have to spend and the board's going to have responsibility of how quickly to spend those dollars down you know my recommendation is no more than about three years till we get to a balanced budget but again as we kind of move through this and the board will have to make a decision to say Jee we want the district to be more aggressive in balancing the
019budget or less aggressive or or set those guide rails for us and then we can certainly act within those parameters Marcus and I are pretty confident you know we'll be able to to kind of Whittle that 4.1 million down to under 3.5 is really the the Marin that I've set for him right now um but obviously if the if if the opab or if the um budget comes in better we haven't seen a state number so if our enrollment is up or if our um per pupil allowance is higher those will obviously impact us if if enrollment uh comes in higher that'll that'll impact us um so there's there's a lot of variables out there that we still have some availability to and Marcos was pretty conservative um with regards to the categorical so state
020aid comes in a couple of different forms it comes in the form of the foundation allowance and then there are also these categoricals such as at risk um that funnel in and we're still kind of is this money going to be there this year we we we don't know until we get a state budget what what those dollars are truly going to look like so that again for everybody just kind of some additional information but as we set our stuff we we try to be as conservative as possible on the front end um because I'd much rather come back with good news than have to come back in the middle of the year and try to to make Cuts or make changes in in January when half of the year years's expenses are already expended
021so an example is if you got to cut $100,000 in January you really have to cut $200,000 worth of expense because 100,000 of it's already been been expensed out so the cuts get deeper the further into the year we go um so Marcus again back to the to the audience and I apologize I don't mean to interpose here but this is if if the audience has questions I'll make certain they they've got some of that information it's public comment so absolutely not for this part this is just a hearing so I'm John King I live at 203rd Street here in the city a couple blocks way and I guess the the question that I would have and I'm glad to see we uh it doesn't appear things are nearly as bad as San Arbor where
022they're like they were tens of millions of dollars off in their budget and had to do a lot of cuts um so I guess my question would be is um uh if uh Marcus or Jeff could compare you know if they've looked at Anan Arbor and uh why is uh Jackson in so much better shape than aan Arbor or what do you do I mean it seems you've been responsible with putting the budget and looking ahead um what went on with Ann Arbor do you have any comments of what went on with an arbor that you would have advised them oh you you shouldn't do things that way so that's my question thank you so I I'm hesitant to speak to another District I would tell you kind of watching what what's happened and I
023know they're superintendent and um they ran into kind of a grinding wheel so they lost about 1,200 students at the same time that they lost a bunch of of Essa Revenue those two things combined um certainly had a a significant impact I don't want to speak to kind of where they should or shouldn't spend the money we we have known from the beginning um that that the cliff was going to come I mean I as Marcus said we we subsidized we we we spent a lot of dollars subsidizing costs for employees knowing that those dollars were going to come back but what we did was we took that money that we were subsidizing and we we put it in the bank account um and so with with the intention again with the idea that we
024knew we were going to um we were going to be able to provide those supports today and be able to extend those supports as long as the as long as our fund balance will allow when those support when when the fund balance gets to a a margin we're going to call it 15% it could be a little bit higher depending on where the board goes you know we're going to have to be back to back to balance and some of that we would like to do over a period of years through attrition it's simply a much cleaner way to be able to reduce our fund balance um and at the same time not go broke doing it so um we'll we'll take a look at how we you know manage that budget through attrition rather
025than Mass layoffs but again I don't speak to to another District I I can speak to us and I think I think this has been since this started since since we we saw sr1 come out you know those Co immediate Co dollars we we really kind of developed this plan years in the making and it's been you know we've we've stuck pretty close to that that line for a long time so had kind of a Q&A for um Mr Leon um the first being so it states in here that the um JPS share of sr2 funds is 22 million correct Sr 3 yes Sr 3 excuse me we're already the way they grow up so fast um so combining Sr one through Sr 3 funds what has been the total allocation or or award to
026JPS little North roughly 31 million call it is okay and so my question being is when I look at the allowable the allowable use of the sr3 funds um it says it those monies can be used for improving indoor air quality could this have been applied for HVAC work potentially yes but realistically it probably wouldn't have been able to get done in the timeline expenditure timeline of the Grant and probably was not enough to do the entire District but you could have tapped into it for that purpose even if to partially pay for we could have looked at it um the HVAC and indoor air quality things like that those capital projects there's a lot when you when you're talking about federal dollars being used for those kind of projects there's a lot more uh
027stringent guidelines that you have to follow in terms of prevailing wages for labor and things like that um and no I think I think the answer is yes you could have spent it on HVAC but but kind of put this in perspective if you just first of all you can't spend all of it you have to spend we had to put 20% of it away for learning loss we spent quite a bit on uh mental health and services but even if you spent all of sr3 the $22 million um that would not have created HVAC for this building that wouldn't have put air conditioning in Jackson high just to kind of put it in perspective I mean it could have done an elementary or two but it wouldn't certainly would not that that amount if
028I'd have spent every penny wouldn't have covered air conditioning for Jackson well and that sort of leads the point though that it could have been used incrementally towards that goal because if you look at the Esser funds it has been an immense windfall of funding for the district and this is coming upon your 2017 building bond which was was $845 Million something like that 87.5 okay I was 3 million short I got you'll see my 84 and raised three right there well and then we gained some interest so we were up to 92 I think all in okay so it just seems odd that you've had these two immense inflows of funds one was which was planned and uh uh campaign for with a public one which was unplanned but by the time s 1
029came along you knew there'd be S 2 and S 3 yet you're also in position now where you're going to be seeking another Bond offering next year to pay for HVAC so I think it's a very legitimate question is why wasn't significant funds from from the 2017 Bond and then from s 1 S 2 S 3 applied even if it couldn't have paid for that in Toto but to have at least like I said you have buildings all over over the place start building towards that goal I think the answer is is it's still there the money is still sitting in the bank account I mean in in the form of our our um fund balance and we use an operational fund balance to for the health of the district I mean at the end
030of the day uh we were borrowing if you go back a number of years we would borrow five six million every year we had to pay interest on top of that those that costs the district money that that put us In Harm's Way we worked very hard to to move ourselves out of that and so it did put us in a financially healthy position um you know we are going to look at a bond coming up we'll talk about some of the details with it this is going to be a very community-driven project just like the last one but uh I think as I've shared um you know I think there's going to be an opportunity much like we just reduce taxes in June for us to reduce taxes again next year and reduce the
031mill rate again we'll get there we get my understanding is we used it to keep teachers in classrooms we put more teachers in classrooms without a doubt we hired we hired in advance knowing what with with which funds we're kind of jumping around from fund to fund s well all all of our s we funded how many people 100 well through S in the latest R Sr 3 we were able to fund approx you know that that 130 number or whatever now remember S one and S 2 those came out what a year they were there was probably about a year 18 months in between each round and you never really knew that there was another round coming until it happened right um and the first two rounds had while some of the allow Bill
032expenses were the same I think the first round they were a little different and there was a component to the first round where we had to share with our parochial Partners as well that was I think for JPS was like a $2 and A5 million doll round and I don't remember how much went to the proo partners right so um Marcus can we use the bond proceeds to pay teachers no there's your answer yeah the bound proceeds however could have been used for HVAC so the question is going to be posed and is going to be have to answered come 2025 why JPS failed to address this need along the way since 2017 was supposed to be sort of a re revisionary or a Visionary rethink of of the school so it seems like a
033reach to me well and and and everybody's going to have I mean much like the last Bond there's going to be folks who say I like this portion of the bond or don't like that portion of the bond I will tell you when you go back to the 2018 project and I I kind of shared this out you know last month in 2018 the voters trusted us overwhelmingly to to do this these projects and we we have to when we expense Bond dollars out we have to expense those with exactly what's in that Bond application up to the state we can't divert that in a different direction we certainly can't do it and and and I guess too um if you remember in the 2018 Bond some of those projects like the new Cascades building
034JN Lewis and monor air conditioning was added to those projects okay so I guess get to the end though today and again I said this the other day people don't I don't know everybody understands this when you when you start back in 2018 you say okay you got $87 million and we're going to invest a chunk of it we don't know what we're going to quite get we made good interest on it we made 92 um but you go back and you do the different projects over the years and the different different bid Cycles so you give an allowance to Any Given building and when you get to the end of the project and right now we're going to finish the bond about half a million dollars under budget now that doesn't mean that we've
035got half a million dollars that we can then go spend on something we have to spend it on what was approved within the bond and so there's there are pieces that were put on there as as um options that that we didn't take at the time that we can then go back and and apply and some of that will be technology and some of that'll be some of those other pieces but we we cleared out of you know between 2018 and now $92 Million worth of construction with more contractors than I could potentially count and you know essentially threw a dart back in 2018 and hit a bullseye today and that's that's hard to do there are more districts out there today that are saying we can't finish our construction project because the bids have
036come in too high and we need to go back out and ask the the voters for more money and that's not what's happened within JPS we've been pretty good with our pretty good stewards of the people's money and we'd like to say or be able to show that we've delivered exactly what we promised from 2018 okay well just to wrap it up I'd say yes point taken you have to spend the bond proceeds per the proposal for the bond but the HVAC could have been written into that but it was not considered a priority at the time group that put that together no the group that the group that that parent group we had about 9 folks sitting in this room that help us to organize we there's there's always more projects than we have
037money for so at the time we I think we identified $150 Million worth of need and we couldn't obviously do that so we did what we could what we could bite off and they picked and choose you know chose what they were going to what they were going to prioritize okay thank you any other public comment and then I think Miss Hamilton you had question or two y um so I did have a couple questions um so I don't know if it's helpful and I think I think we might have did a good job of explaining kind of what the money was used for and uh you know what it was allowed to be used for those Esser funds I don't know if there's more uh information I know we spent it on curriculum I
038think we spent some Esser funds on curriculum and different things like that uh yes we uh we updated curriculum at every level you know Jed special special ed almost all subjects yeah okay so some of the other questions that I have um I recognize that we are you know it says in the uh information that we uh sorry this these presentations that we uh hired an additional 130 folks nope it doesn't say that okay what is this that we used it to subsidize approximately 130 of our staff not additional folks okay okay good to know um so we're subsidizing or we did subsidize about 130,000 I'm sorry 130 people folks um and so I'm just just so you know I'm trying to understand this stuff okay so I might say it wrong but hopefully you'll
039because you're an expert in this you'll understand what I'm saying you'll get to it you know I mean all right so I I understand that our fund balance the state doesn't want us to go below 177% 15% thanks so that 15% that's uh from one of our board policies that the board set years ago that's a target a target number that's a a guideline or a goal that you'd like to reach and that's that number comes from where that's a good number where you don't have to borrow okay I thought it did of 5% if you get below 5% that triggers in okay good to know thank you because I was I was wondering I thought it was the state where 15% but it's good to know we set that okay so we're at 17%
040so okay that kind of and still with answering that question we're at s we'll be at around 177% when we're done another year so My my projection for the end of next Jun is will be around 17.5% now that that percentage is based off of Prior years expenditures okay so if we're going from $80 million to $60 million let's just say that percentage is going to change a lot because it's it's tied to another number like the allowances and stuff like that is that what it's tied to or it's tied to the expenditure number so if we're reducing $10 million in expenditures you know that that number that percentage could go up even though we're dipping in the fund balance okay just because sample sizes smaller okay that makes sense I think it does make
041sense okay so the question maybe then um how are we sustaining you know so I get it that and I could be you know correct me if I'm wrong again we're at 15 14 mil or something like that going down to 4 million is that what you said we're at 14 mil we're we're projecting we're projecting to be around a little over 18 million in fund balance at the end of this year we're projecting to use about $4 million during the 2425 year which would leave us at today with about a little over $14 million in fund Bal okay for this year and that number would change next year based on this year's expenditure level the graph that I'm looking at is our fund balance graph this one and um I'm seeing that we're we
042just spent a lot right is that with that blue line that's coming down means that we've spent a nice chunk so that's that projection from this year from the end of this month to the end of next June that's if everything holds true that's where that blue line will go down okay and each year will the Blue Line continue to go down hopefully not that'll be at the board's discretion and it also depend it could go up and down a little bit depending again and on the level of expenditure for the district right so U you know if we have $20 million of fund balance on $60 million of expenditures you know that's that's going to be a higher percentage if we had $20 million on $880 million of expenditures it' be a smaller fund
043balance percentage same dollar amount okay that's making sense I'm I think I try to focused on on where the graph goes you know I think if we're staying close true to that 15% goal that's really where what we should be aiming for that's the orange L and that's a moving Target every year and that's the orange line that we're looking at correct Jeff you want to say something I was I was only going to say you you spoke to sustaining and I will tell you that's what I'm trying to get to I I I thought we were a so the the reality is is that we will have to make Cuts that's what I was wondering but our our goal is to cut through attrition so people retire and in as as people retire or
044leave out rather than to Institute or Implement a layout now there will be times when some of our positions you know we we will hire uh we're going to talk about a u an mtss coordinator that's a grant funded position so we know we got the grant for two years well you know what happens in two years when the grant Runs Out either we got to find another Grant or the position goes away and it's the same conversation so as folks leave out as folks retire that's that's really how we intend to balance the budget and that's why I say we we really need to if if we get to we were at 4.1 today and I don't think we'll end there but let's let's just use that for argument sake if we're at 4.1
045this year we really need to be about two next year and really about one the following year to in order not to go below that 15 and and and in order to be able to do this without layoffs if Will that's our goal now if the board says Jeff you gotta get more aggressive obviously that would mean some layoffs and there's a procedure for that um but our goal right now is really only to eliminate positions as those Grant funds run out for specific pieces or as attrition so if I don't need as many art teachers or if I don't need as many second grade teachers whatever it happens to be will right siize the district that way which is a process we've done for years this time we simply happen to be in a
046healthier position to do that so we can do it over time rather than having to to do it all in one lump sum that makes sense I hope that answered your your sustainability question we can't sustain the spending at $77 million if we're not bringing in that much yeah yeah yeah that's what I was wondering um because I'm wondering about those 130 uh position that we're supplementing how many of those potentially might we be looking at you know uh not no longer been able to supplement which looks like you know so realistically through attrition which is if the audience doesn't know give me a minute if the audience doesn't know because I learned this word Markus so I want to tell them you know what I'm saying attrition is where you know people are retiring
047and stuff you know what I mean we're not firing them so through attrition realistically about how many positions should we be worried about or is that something that we're really not I'm just worried wondering you know years it's part of our St our planning process every year you know we look at it you know projected enrollment step ups and and and there's there's a couple pieces out there I tell an area that that we're watching right now that we do not know where the budget's at um does come in some of our support Personnel because they're funded through 31a through atrisk grants we don't know what that number is until we get the state now we're assuming we're going to get pretty close to what we got last year but I don't want to you
048know again hold your breath right so um the answer to your question might be you know we might go through attrition it might be 10 people 10 staff members in any given year it might be 15 or 20 if we get more aggressive um and it'll be a combination it won't just be secretaries it won't just be parapros it might be teachers you know it might be administrators it might be across the board depending on on where enrollment is where our need is so if I've got a high need in a specific area and they get enough federal funds because Federal title dollars are allocated by building we can use that those Grant dollars to help sustain some of this I wish I had that answer to be able to say well it's going to
049be this number what I can tell you is is where we're looking at right now Marcus and I like I said we believe we could take that 4.1 and reasonably get it under 35 now sustain that 35 sounds like what we can sustain that 35 with what we're bringing in no no no that's that's that's the different fund balance is what we're talking about so but we believe we can reduce our expenses this year by 7 800,000 or a little bit more and there's still the potential to have a better than marus chose the the minimum Foundation allowance so if we get a little bit better than that that'll being a little bit less right it it really just rolls into how much how many students how much are we getting per pupil and how
050many students do we have that that'll dictate some of that sustainability moving forward but that makes sense there's there's just more to it it's it it's really complicated in that regard but the short version of the story is no we can't sustain everybody yes we're probably going to lose 10 to 15 people in any given Year and that will if we do that over three years that will get us to a balanced budget that makes sense thank you one last question um what's our our layoff policy it was it like last hired first fired what's our that was something you know way back in the is that what do we how do we do that so it's all done by um by evaluation and there's a there's a whole the last time we did layoffs
051was was Co time when we were going okay the sky is falling we don't know what we're going to do and um we use a a straight you know there's a point system based on your evaluation based on your attendance and discipline based on um certification so sometimes you might go you know it's not last in first out anymore that that ended years and years ago good it's going to be based on a whole series of events but evaluation or Effectiveness is a significant portion of it like I said discipline attendance do you come to work um you know do you do you do your job kind of thing those are do you have a special certification that we need in other words if if you're a CI teacher it's hard for me to lay
052you off because I might have to go hire another CI teacher so that didn't do me any good right um so some those pieces come into play um in regard to that okay thank you thank you if there's nothing else I will close the hearing and turn it back over to you Pam thank you um in calling this meeting to order I want to thank you all for coming I know it is so ungodly hot outside that it's hard to get from the car to the house or the car to it air conditioned building get to breathe but that's what I'm doing right now yes no have the call to order and a pledge of allegiance to the flag of United States of America to the rep it stands Nation all thank you Michelle can
053we have the roll call please uh Miss Hamilton present Mr does Mrs Mitchell here miss Acton here miss hunt here and Mrs Fitzgerald here okay at this point I would entertain a motion to approve the agenda so moved so far all in favor discussion excuse me discussion first so I have a question um I'm maybe I'm missing it but I thought the board voted last month to have a a conversation um action item around the equity a audit am I not seeing it on here am I missing it um the board asked me to bring a timeline back and candidly we're just not there yet I don't I don't have a timeline of a of a script we weren't we didn't bring an action item we weren't going to have an action the most I
054could have come up with was a plan for how to create a a road map to a district discussion and I don't have that today it's just the time and it was not something we could get pulled off within a month um so no it's not there okay so my um so my my question around that is when the board votes so that makes sense just so you know that you know because you didn't have you know the um information that we needed um to discuss so I'm seeing on here the minutes from last month it says that to put on the June agenda for Action to discuss thoroughly make recommendations and have further deliberations um that one was withdrawn but then how a plan we might proceed I and bring a strategy for for
055continuing the discussion at least I and that was approved um I'm wondering though when the board votes to take an action when does the superintendent decide not to do that without the board voting to say yeah we can take it off the agenda like I'm just trying to understand because if it happened you know like we're taking it off which makes sense just so you know it makes sense you're not ready that's okay but if we voted for it to be put on the agenda why isn't it put on the agenda and then that be the statement or the explanation that's given at that time versus taking it off since the board did vote to put it on the agenda just help me understand yeah no that was that was my call I simply with
056without the ability to to have that we don't have any information to present so I don't have anything to so my question is when are we taking it off without the board's approval that's the question so I get why you took it off but we didn't have an opportunity to discuss that because you took it off but we had said let's put it on there so I'm trying to understand when do when does that take place why is that okay well I guess the answer might be in policy as to why the the superintendent sets the agenda but the reality is is that I don't have that for wait a minute did you say the superintendent says the agenda that's correct hold on wait a minute okay if you would like to add it to
057the agenda as an amendment what I want to know I'm just trying to understand I'm trying to understand when we vote to say this is that or this is that or whatever which we voted last month to said put this on the agenda and it's not on the agenda I'm trying to understand how that takes place how do you take it off the agenda now so your reason why like I said it makes sense you know putting it on the agenda and then when we come to that portion saying board the update for this is dot dot dot that would make sense but if we're if you are deciding to take things off the agenda because the board actually sets the agenda which you know as a superintendent who sits the table you can help
058us do that but anyway though um as the ones who set in the agenda if we say put it on the agenda what makes you think it's okay for you to take it off I'm trying to understand that you've had my answer Miss Hamilton which is what that Madam chair because you couldn't figure it out or like to uh that doesn't make sense to me make an amendment uh to the agenda to include an additional item around the district Equity policy on discussion items underneath the secondary handbook second number second okay second discussion we just had all in favor I post okay thank you motion passed that will go on as an action item that will be addressed as discussion discussion item I'm sorry moved to a discussion item which we just discussed okay um
059approval of agenda where are we in that discussion's done amended agenda discussion's done all in favor we just voted we're good okay we have an amended agenda and approval okay superintendent's report all right um so uh couple things on the superintendence report the first one I'm going to let uh Jeremy and Julie speak to our 98b uh reporting so if you guys want to take lead on that I would appreciate it okay so um twice a year we um bring 98 B reporting to um the board we do it after our uh winter testing and we bring it back again um after we complete spring testing um the benchmark test that we are using um kindergarten through 8th grade is nwea and um buildings select a goal for themselves based on how they did the
060previous year um and then they um they report out on how many students hit the target that was set for them when they took their fall test and so what you see is a percentage of students that hit the Target that was set for them when they started the year um and so that's what you're seeing for um k through eight grad Stu eighth grade students it looks a little different for um high school students um in our grades uh 9 through 12 they are they don't have to use the Benchmark assessment according to the the law and so um they use other measuring um tools so at Jackson high school they kind of tell a story and ultimately our goal is to see our students progress towards graduation and so that's the data that
061you see for grades 9 through 12 on how the students are doing progressing with the required number of credits from 9th grade to 10th grade to 11th grade and what they need to uh graduate from high school so they'll tell a story about where we were last year where we were uh this year um and their success rate and students that are on track and maybe some other identifiers or why students are not on track and semv uh are full-time virtual students so the students that come in uh do the test it's not 100% of students because that's hard to do to get all the students to come to the school but again grades K through 8 um do use NWA testing CMV and Middle School at Parkside for Street Learning Center are there any
062questions at this time or you have further discussion Julie that's all I have any questions okay um and maybe I don't know maybe each of you will take a SE a section or something but um can you just kind of walk through a little bit you know at least one of these Elementary ones to kind of explain what we're seeing what we're understanding and then same thing for the yes you know the other ones thank you yes so um let me see which one I've got pulled up here first I can start with Jackson high school I have Jackson High School pulled up so you have three years of end of the year academic data so there's a column for 2021-22 which um looks at uh it starts with a freshman class and then the
063next row is the sophomore class and then junior class and they kind of have highlighted each year on the success rate so uh the students have 18 opportunities to earn a credit and so you need so many credits to progress to the next grade and that is the success rate if they earned enough this also includes opportunities uh extra opportunities in summer school and or credit recovery courses so although we've we're presenting this number now for 2023 2024 students will have additional opportunities in summer school to progress and increase those success rates so they've kind of highlighted what we're really focusing in on and in addition to the kids who are not successful at this point in time uh there'll be other opportunities students do not need 18 credits a year so there's already kind
064of a built-in catch-up system so if I have a poor ninth grade year if I do well 10th 11th and 12th I can still graduate with my cohort without taking additional credits just depending on what that number is so that's what you see for Jackson high school endof year academic data is credits towards graduation over multiple years so you can see if we're uh getting better kind of the same or not so much Jeremy um just a follow up on that um the success rate so so that makes sense thank you um is does this also tell us what the expected is like so so am I able to compare this or is this just this is what we've this is what has happened like because I think in the elementary is there some some
065comparison available in that like the state wants this this is where we are am I seeing that in the elementary yeah so I think what you're asking is what does it take to progress from grade to grade so nope not not what I'm asking okay so and and and this might not even be um it might not even apply to this and if it doesn't just tell me that you know because I just don't know um but I thought that I'm seeing in the elementary section that there's some this is what's expected and then this is where we are this is how we this is where we measured against that I don't know if seeing that or not and I don't know does this the uh J high that you're showing us does it say
066this is what the state expects this is where we met or or no I just wondered how do I compare it no okay it's just basically provide a narrative on progress towards meeting the goals outlined by the school and of course the high school is following the Michigan Merit curriculum and so we and we're we're determining the success rate as far as like this is what we want where we want to meet this is how far we met of that we want to meet area that make sense yes but the end in mind is graduation and so that's a state requirement of what students need to um be successful that makes sense thank you you're welcome and so looking at an elementary um one of the elementary 98b reports I've just got Cascades in front
067of me um so the first table are the goals that were set for reading um middle of the year and end of the year we set those that right yes the buildings do okay um and then and we'll Pro you'll probably see them set different ones next year based on how they did this year so they'll want they'll try to grow a little bit each year um and then you'll see Math middle of the year and end of the year um and then table B shows results by uh student groups so starting with all students um what you see there for the middle um the middle columns you're seeing the February results so in the fall they take the assessment they get a an initial score it sets a goal for them the kids that
068me met their middle of the year goal that's the percentage you see there for February for reading and for math we do it again in May and you'll see the percent of kids that hit their end of the year goal for reading and for math so so you've got it according to it's broken down by student demographics in table B and when you get to table C it's broken down by grade level and then at the bottom um it will the bottom should match all students because when these were originally uh released to us the state gave these to us to use we had to differentiate between students that were in person and students that were virtually virtual only and most of our all of our elementary schools and most of our secondary schools with
069the exception of scmv we're all in person now so now table D is going to look just like all students does further up on the the table or on the 98b okay okay so these numbers are telling us the percentage to students who' reached their who hit their personal goal for the year yep thank you that's question sure um would we take this information because if I'm understanding you correctly you know if I'm looking at the table the the chart table B and I'm looking at the breakdown uh by race um I'm seeing that you know some of us the percentages in some of the groups are higher lower how do we address those things you know what's that look like because I'm guessing that that's what this is for for us to be able
070to say okay this is that do and this is what we're going to do what's some of the things that we you know give me a for example if you don't mind so individual schools will look at those results and look back at the um the NBA results themselves and use that information to determine what the needs are for specific students individual students so um and and by doing that by addressing the needs of specific students the individual students by doing small groups and looking at kids that need speciic specific um they need help with specific state standards and putting them in groups and working on those things this is more um when you look at end of I'm sorry when you look at mstep data it's the end of the year people call it
071sort of like autopsy data this is how it wound up this year there's not much we can do with that other than try to improve programs for next year with a totally different group of kids right this is really used um nwaa it's called Benchmark data because it it it allows us an opportunity to look at it and change course and address what we're seeing so um you know you're seeing you are seeing what where we wound up at the end of the year but just know that the we the other two times that we're giving it and then it will be used again at the beginning of next year for kids that it really is with the intention of um seeing where kids are what they need to learn and then using that to
072drive future instructional decisions thank you and you gave me some examples you said like small group learning and some of those small group sometimes individual okay um sometimes uh we'll look at that and if that needle's not moving at all it might be if we've tried the interventions it might be that we take that as um part of another data set and say maybe this student needs some deeper intervention maybe they need some some other supports okay thank you just a minute I have I was just curious how do the like is it up to the principal to do the building goals or how do they how do you do that because they're all different every yeah we've allowed them in the past to select their own and very often it has to do with
073how they kind of wound up at the end of the previous year and um but the expectation will be I mean wherever they landed this year for as an average for all of their students we we're going to want them to um next year's goal should be um an increment higher so it's we aren't setting the same goals for every building because every building is different it has its own group of students who have their own special needs and so we are looking for growth every year from students and then also from the building so we um will be intentional about using this data to help us set next year's goals how does that compare like with um the state averages is there a way to how are we doing or there two different pieces
074I mean that's that's where we really need to look at mstep data um to compare those two because this is really student growth okay how far we could get a student in a year but understanding they come to us all along the Spectrum a kindergarten classroom is is very much a one room schoolhouse of old we have kids that are reading chapter books and we have kids that are just learning how to write a letter and so um and it continues up like that so we're really looking at our progress by focusing on growth whereas mstep really focuses on where students are with relation to other students at their grade level which would be on the airs report right thank you correct I'll just add that they always say not to look at one piece
075of evidence so to look at your state level your local level Your Teacher Assessment to look at multiple data to see if there's any alignment or any notice and wanderings there so we don't put all our eggs in one basket kind of a deal so um our teachers are looking at multiple data points throughout the school year and NWA happens three times a year in a beginning middle and end so that's helpful thank you so the airs is the annual education report of people don't know what that is so thank you one more question um did I miss the school Improvement meeting today was it today okay oh but um this type of information we we go over this in that meeting don't we okay so for the community just so you all know there's
076we do have school Improvement meetings and we're able to dive in a little bit deeper um just so you know but I just want to make sure I didn't that this information was in there because I thought we did thanks are there any other questions on 98b all right I've got actually one more piece I just need to share for superintendent um so there are um this is just informational for folks there are two issues on the ballot in August that will uh be very important to us the very first is the U operating millage kind of explain what this looks like I know Marcus mentioned it briefly um so the foundation allowance that we receive comes in in two portions it comes in a state funded portion and it comes in a local tax
077portion and the state expects every district in Michigan to Garner 18 Mills on non-homestead and business property we currently do that today so uh in fact I think the last time we went and asked the voters to extend that out was in 2020 and we typically ask for more than 18 Ms we typically ask for roughly 20 Mills knowing that we will never collect that because by law we're only ever allowed to collect 18 but that allows that when the taxable value shifts we don't actually have to come back to the voters and ask for that 18 Ms every year so um so we just ask for it to it as the property values change and that those taxes go down the 18 Mills goes down it'll go from 20 down to 18 and then
078we'll ask again um this is our opportunity in August or in to to ask um this has no impact on primary properties so your your property tax at home is not affected by this operating Levy at all it's the only place where the operating funds of the district that school aid fund is impacted by local taxes um and so if we don't pass because I always get asked as what happens then we will collect less than 18 Ms and the state does not make up the difference so if we don't collect the 18 Ms if we collect 17 Ms that's those are tax those are foundational out dollars that we will not get because the state's not going to backfill that and so and we get the minimum Foundation allowance in the state so if
079we don't collect the full 18 Mills our students would receive less than the minimum Foundation allowance in other words less than every other student in the state of Michigan so um very important to us I hope folks will pay attention to it we really if you've got questions on it we there'll be a flyer we're going to get some information out to folks so that you can see just exactly what what this does and how this impacts us but the operating millage does not impact again I want to make certain I repeat this does not impact your primary residence this is secondary second homes businesses uh anything that's non-homestead um the other one is a the parks and wreck millage um we have been in business with Parks and Rec since the 1940s I don't
080know why it was set up this way but when everybody looks at their tax bill they go hey Jeff there's another JPS tax item on the bill and that's parks and wreck I just need everybody to understand that's a 100% flowr we don't take any dollars away from that we don't run an administrative fee every dollar that comes into that flows through to parks and wreck uh and those support the programs that support our kids and I think that's how we got into this from the beginning um so those are two issues that are on the ballot that will have JPS on them um so I I share this so everybody's got that information but uh obviously um the operating millage is going to be significant um for us and this would allow us again
081not to have to come back and knock on your door again down the road because what happens is if you don't pass an operating millage you got to come back and ask again because again the state's not not going to backfill those dollars so just kind of boot for thought for everybody that's what I've got for the superintendent report for the month of June okay thank you at this point I'll entertain a motion for approval of the consent agenda so moved second all in favor discussion oh I'm sorry discussion so I have a question about um M mhsaa the participating resolution um so I I get it I understand it hopefully the audience is understand this is just something we have to sign so our students can participate in state stuff sports related question though
082is um I see that we and I know we've always had it like this but I won't understand why um we've got Jay Jay High on here and middle Square parkite um what what has to happen for South Central Pathways or Fourth Street learning to be able to particip at in these Pathways actually participates with Jackson high today uh Fourth Street does not with Parkside um it's an alternative program so it it just serves a different purpose and same thing for SCB you actually have to in order to participate you have to be on campus for more than half the day so that kind of rules scmv out of the mix but Pathways participates with Jackson I sports teams okay and we don't need to name them because they already are able to participate from
083that we just we just put their numbers in with the Jackson high count and you said forc relearning because they're not on what's their reason I hear I understand SCV they're not on Camp they're an alternative program so they we just don't count them in for for that athletic grp could they be counted in since they're on campus could we have sports over there I mean could they participate with Parks I like what you know could they I would you know I know that Sports is the answer is yes but probably not so again you have to meet again so the answer is no they probably would not participate and we would not participate them given the reasons that we use uh for Street Learning Center for so it's an alternative program that helps students
084who struggle with academics and behavior to things that will disqualify you from participating in atics have have we ever uh had them participate in okay thank you okay all in favor just a minute um oh wouldn't it be beneficial if they had more help coaches I mean would it be like a if they could participate you know I always think coaches are really wonderful they qualify for mhsaa just from grades oh it just oh okay yeah there's a lot of that kind of stuff the disqualifiers for for Street Learning Center typically are academics but Behavior okay and so if you are it's it's primarily those two do things if you're not passing your classes you're not going to participate on the athletic team could you to the answer to that question yes but remember that
085Pathways is not Behavior concern that's a school within a school and those students have to meet the same academic standards in order to participate that Jackson high does okay so all right thank you Derek yeah I just had a question on the power school stuff um does on the uh renewal um on the renewal contract it says analytics and insights I've had some contact with administrators about power school um implementing like uh discipline and uh Equity data and things like that does this um allow for the importing of academic de will power School allow for the importing of ecademic data from other like third-party vendors that we use for testing and stuff so that it's all in the same spot or well all right so the answer Julie you could help me out the answer
086is yes maybe and no maybe so some some software that we use and and power school is pretty particular about which companies they allow to to send data up and down and sometimes it's very smooth we have spent some dollars recently I think even last month Julie you want to speak to that yeah we've been going through the process of mapping this new tool we talked about it when we um when it was approv approved and um we're really excited about it because it's a great early warning early warning tool for us but we're in the process of learning it um but we are we've um imported data from mstep and PSAT and um nwea and we'll continue to import our data so we can use that information along with attendance grades and the things
087that already live in power school to be able to um uh find students that are struggling um and and to put them into intervention groups and then to track their progress so it it it's a it's a great tool it's it's going to be a big lift for us to learn how to use it we're still we're still working on it we're getting the data that's currently in power school mapped to the new um tool that we're using it's called powerful pow School unified insights mtss and so um it it's got we're going to be able to do our our reports for um our individual reading um instructional plans for students in in grades K through three because we'll be able to use the data um that it's pulling from all of the assessments um
088but we'll be able to do all of that in there we'll be able to do our 504s in there um it's just we're going to be able to pull from a lot of different places um that we haven't been able to in the past because things just don't talk to each other very well yeah it's been the um workout raised to me so okay okay now I call for a vote yeah approving the consent agenda all in favor I opposed it passed let's continue item seven action items oh I'm sorry I'm sorry sorry my fault I didn't turn my favor all way over citizens requesting to attend to uh address the board as you know there are five minute um opportunities and today we have three so I'm going to just call the three and
089we'll just go in order John King Nicholas thirston and William Hastings John I'm John King I live at 2033 Street here in the city a few blocks away I kind of have a mess of a uh notes I jot it down I apologize for the mess um back uh an MLK day uh earlier this year uh the person I called Pastor Antichrist was given the chance to speak at Lily Missionary Baptist Church in it he mentioned to the crowd that uh it was in his DNA that he was white supremacist um I consider that you know especially in a religious manner to be evil to suggest white people are white supremacist they they there it it's in their DNA and there's nothing they can do about it also from a nonreligious uh uh matter you
090know with Pastor Antichrist a lot of the others that support kesia Hamilton's comments on social media I I just think some of these people are SI that they support stuff like that you know kind of a self-hate um and that's where with Dei I'm sort of worried about the school board right now uh with the way they might be handling that um from Derek dolby's perspective it's political you know it's an election year like I mentioned um so you know the it's the way to take advantage of politics to you know suggest uh you know the diversity and to make a lot of uh suggestions of all the racism and this is a bad country um Kesha Hamilton I think takes it from a racism perspective now of course she'll say oh I can't be
091racist you know she's done that before um you know it's it's juneth like tomorrow's sort of the official day where it celebrates when the Union Soldiers uh went into Texas and alerted everyone that uh you know slavery was not supposed to be practiced anymore um at the time they they couldn't attach a copy of the emanci Emancipation that Proclamation on an email and sent it there you know it it was uh uh the soldiers that uh had to go down there and and basically say nope slavery's over with um it it was not black soldiers you know in the Civil War it was all um black soldiers that want it for the north there were so many people that were involved that died for the cause to you know try to make it out uh
092you know at such a racism and you know even with Dei it's like a lot of people are pushing segregation now we need to get away from the the segregation the politics and the racism of Dei and as MLK said said you know treat people by the content of their character not by the color of their skin thank you thank you very much Chim Nicholas thir turn your mic on uh hi my name is Nicholas thst I live here in Jackson Michigan um W 5410 vamper industry city um this is my school um I went to JPS schools my whole life uh I also agree very strongly with what was said by John King He is 100% correct there is a lot of uh divisive um uh alterior motives behind what is being labeled as
093thei and we see this across the country and many states have moved to ban Dei using language that is similar to what we already have in the state of Michigan Constitutional Amendment 26 um we see more and more universities uh public school districts um various different levels of governmental uh agencies uh either considering or uh going through with uh Banning Dei policies and practices they are discriminatory and often times identity extremists like heesa Hamilton hide behind those uh messages and writing but then their actions you know always speak louder than words um in the last handful years we saw uh uh some housing instability in city of Jackson and kha Hamilton was involved with a a company called residents in action and they have taken pretty much every opportunity to constantly promote races ISM even
094against a homeless person so if being racist against kids that go to Jackson Public Schools isn't bad enough uh she's also races against homeless people numerous people came to me in my neighborhood saying they're facing discrimination accessing a homeless shelter or getting direct financial aid from Community Action Agency uh where ke Hamilton does work and they've also sort of adopted their own corporate Dei policies and practices but um the state and federal law has already outlawed any form Ms of discrimination in housing or housing related services with a fair housing act that was passed in the' 60s and um receip like I said a lot of these uh people that claim to be a uh about fairness and equality are actually the ones that are doing the most discrimination themselves on they get behind the
095bus start driving it um yeah I would like the the district to strike down any other uh any further discussions or implementations of equity policies I would also like to see the Dei Department completely dismantle and it entirety in order to comply with what is required of You by the state of mission Constitution and for the uh betterment of the educational system we have here in in uh Jackson Public Schools and for all of your students and Personnel uh it should be a dead issue uh being that it's been banned since 2006 uh should have never made it to any uh agenda discussions or anything that also the people are hired to do the equity assessment for the district uh you should look at into their background they have very uh controversial stuff going on
096there but yeah it's uh doesn't look very good you know I I am concerned about the the future of the students here uh we didn't have to grow up in that environment we didn't have to go to schools that had that sort of language or board members that said all of us were evil because the color of our skin and the students here today deserve the same exact education that we got and the same support from the board members that we received to when we were younger um if anybody on this board said all black people on Earth were evil or just you know uh flip what what what is being said if they're saying you know ABC is the evil because of this protected class flip that and then say is it okay now
097if somebody says those things obviously not everybody be upset I'd be just as upset I think John King would also be just as upset and because of color of his skin people are trying to invalidate his passion for fairness and equality in the school system or housing or or local government by claiming he's a white supremacist when me and him are neighbors we get along just fine we agree on a lot of the same things he's never said or done anything wrong to me I've never known him to do anything wrong to anybody um and you know there's a lot of people that were uh from Jackson in Michigan who contributed to the end of slavery and the Abolitionist Movement so you're saying that the families of well not you in specific but a board
098member saying that the families of people who ended slavery are also evil she's not saying that racism is wrong or that slavery was bad she was saying that white people are evil and we expect a lot of the same type of identity extremist to you know Target our school districts and we see it across the state we see it across the country and that's why a lot of colleges and uh state governments and also the federal government is considering a total ban of the practice uh you know it's wolves and sheep clothing unfortunately thank you for your time thank you very much Nicholas William Hastings so I think I'm going to begin with um the proposed 2025 Bond I think my comments will end with the 2025 Bond and we'll just have to uh follow
099the mandering pace that takes from beginning to end so when we start to look at enrollments at um JPS and there's enrollment information in tonight's packet um it's it's pretty informative um you can't get pure Apples to Apples on enrollment versus County population because County population comes in 10year increments via the census but we do know as a baseline that between 2010 and 2020 the population of Jackson County increased .1% so essentially flat with a very small amount of growth I don't have um 2010 to 2020 information for JPS but working off your student count information here um if we use 27 2018 school year uh so is at the in 2018 um at the close of during the summer of 2018 when that Bond was passed and use that as a baseline we see
100that enrollment despite all the spending and all the new buildings and the new Fieldhouse and the new Olympic pool the student counts down 5% now there's also a little asterisk factor in that when you look at these enrollment numbers they include people who are enrolled in the uh South Central Michigan virtual and I had some questions earlier for the superintendent about that which he did answer and now I'm getting fuzzy and I think we're talking the approximate enrollment there was about 300 four okay so I went with I went with the lower number so if you walk out those people who fall under the rubric of JBS but they don't come in the buildings it's sort of like a school of of choice additional choice for kids all across Jackson County but if you walk
101those out of the 27 2018 numbers to the present then you're looking at a 10.6% decline now if you want to look at at the 10-year number um the 20145 school year to the project enrollment for the uh 20 2024 25 school year then you're look we're looking at a 133% decline in JPS enrollment excluding excluding those numbers um in other words not walking out the numbers for South Central Michigan virtual if you walk them out then you're looking at an 18.4% decline so I think this really people when you put this side by side with with the spending you look at side by side with the enrollment numbers across Jacks and number in the population stats it seems like that the um the very large the 90 million uh 20 2018 bond issue hasn't
102quite delivered what was anticipated in terms of enrollment um so I I strongly believe that this this board is going to be putting itself and JPS in a very perilous position to pass this if they go ahead and um do a full felma and Louise and drive off the cliff in in the name of passing a radical um racially discriminatory and divisive series of policies that fly in the face of us civil rights law and fly in the case of Michigan civil rights law um I think if you pass such a measure it is going to Poison the Well with the voters of this District especially the voters of of summit in my opinion um and it is going to fatally fatally imperil uh I believe the passage of this measure in in 2025 um
103I'd also add that you know a lot of a lot of the U discussion of this goes back to various racial aspects of it well there's a whole lot that's loaded into the Adobes and uh hunt proposal about gender language and gender expression gender identity and may I remind the board that if we would were to take in a hop in our car and take a little road trip up to do it public schools they were just in the national news you know why you know why because they decided they're going to push on their on their five to seven year olds their kindergarten to second graders um instruction on gender and pronouns quote to share and explore pronouns through discussion to embrace differences unquote and to help Help The Help the kids practice the
104pronoun specifically they and them well this came to a very very fast uh halt because the parents came in as one would expect with torches with pitchforks and they they the heads on on the on the board members and the administration they're spun around very very fast um so I would strongly strongly suggest I think the best way forward is just to simply just let this Abomination die in the crib do not bring It Forward for a vote thanks thank you William thank you right okay now we're going to um the common pages of the elementary and the secondary and for discussion and I did want to refresh everybody's mind what Robert's Rules and our board policy says about this discussion period um Robert's Rules of orders which we adopted as our parliamentary procedure manual
105and our own board policy manual discussion of any items the time constraint for speaking order of speaking and how many times a board member can speak on each item is clearly identified any item a board member can speak on no more than two times once board member has had his or her turn the second time does not come up until all of those who wanted to speak have spoken their first time on any agenda item just that's just a reminder okay we have Elementary Common PL common pages for the handbook Julie mam chair yes I'll move to take discussion items 23 24 127 and 23 24 128 and move those to the July meeting under action items okay 23 24 there's no change the July yeah okay so what are you moving moving to forward
106them onto as action items in July as action item and not discussion items today at all there's no there's no updates to the okay I I'd like to discuss some things can we move it to discussion item next month or something discussion oh yeah I just was um yeah I just wanted to discuss some things in it um under the hang on it's under the sex education part of um the elementary handbook I was wondering if we couldn't instead of an opt out which I think is hard for parents to download all that and and do all that what about an opt in I don't think that that's actually I I'll confirm this before next month but I think think the opt out is the state law language not the optin so I think I
107think so that's state law well I think I think you have to provide the opt out per state law I think that's the conversation so I I I I won't speak to that without knowing it for next month but that's my belief okay so it's a state law okay we have to provide an OP but not an we can't change it to optin that because it's a state law we still have to we still have to provide an opt out no what that means is that everybody takes it unless the parents ask that their kids up opt out of it um and if they don't opt out they take it with health class how do we communicate that to the parents right now how are we they're all pretty aware of it I think how
108how is it that they are though my experience princi you want to walk through the how the handbook pages are signed off on I'm just curious how the parents are informed well it's here in the handbook I think it's online as well and I'm pretty sure that the teachers probably send that home when the students enroll in the a course so I'm not positive on every teacher um I know it's an expectation in every building and I'm trying to see what the duration is so I'd have to confirm that with the teachers because I know the parents look at our handbook pretty closely when they're looking for things and I know the forms are being turned in so yeah because it says here um for a class in which the subjects of family planning or
109reproductive Health are discussed the district shall notify the parents of the fact that the student will be enrolled in the course and notify the parents about the content of the instruction parents shall be given prior opportunity to review the materials to be used and shall be advised in advance of the parents right to have their child EXC excused from the instruction so I was just kind of curious is that so the teachers probably inform the parents actually that happens for every grade so when you do fifth grade that happens when you do Middle School that happens when we do the sexed portion of Health at the high school that happens and so those are specific periods in time and that curriculum review is what's provided to every student who's enrolled in that class so separate
110from the handbook piece if a student says I'm going to I'm enrolled in our our freshman health class for health at the high school we go through the SE said curriculum we provide those parents with opportunity to come in review that curriculum um and and opt out of participation same thing goes with Elementary same thing goes with with middle school so they're notified with a handout or email or or with I'm pretty sure it's in the registration packet to so that's a paper handout every time you meet with the school or administrator appreci in the packet okay thank you I will say too as a parent if you're missing any part of like that for instance they're on you about you need to turn it in so then to make sure that you received it
111and read it so a little bit more discussion on that um I think Clarity might be a benefit that you know when we get a discussion item you know usually the next month we do an action item with that discussion item so I don't know if that's helpful or not for some of us up here um but I did have some questions on the secondary um handbook pages so if we're looking at page one um I'm looking at um the last paragraph it says through this policy the board directs and establish directs the establishment of a parental involvement plan um is this new this parental involvement plan how long have we had that what's what what is it no we we have a parent parent involvement piece compos for every building um and again I
112think that's part of the the pieces that the board has supported even this last year with the uh hiring of additional parent Liaisons for that specific and then we're still working on what their scripted roll out is because we you know that varies a little bit by building but again you know some of those opportunities we see significant you know opportunities at Parkside we see uh some lessening changes or different changes here at Jackson high different different elementaries but the reality is yes every building's got a parent involvement component in their plan now so as a parent of JPS students myself um I don't know if I've ever and I'm just wondering because I've never seen it I don't know if I've ever seen a parental involvement plan School partnership that's established with each parent
113is this I'm just trying to understand what is it exactly um because I've my children have been here for a long time and I I don't know that I've ever seen a you know hey this is your student we need to or or is it or have I seen it I don't know that this is what what it's called like you know I mean what what is it what so what is it then what does it look like what the high school has produced so you've got that in front of you so you can see okay that'll be helpful and I didn't get the um Elementary Pages they weren't ready um so Michelle when they're ready I'm guessing they're probably ready by now I'll come and get them so that because I'll probably have questions
114next month on that one too um another question and this is just kind of all related to this parental involvement plan for you to be able to come back and answer these things you know next month who's ever coming back um on the second page under under the effective communication um preparing families to be involved I'm on number seven b effective communication 7 preparing families to be involved in meaningful discussions and meeting with school staff I'm just wondering I'd like to have an example what that looks like you know like I said I was just like what is a parental involvement plan I've been here basically almost my whole life and my kids too and I've never seen this so so some of these things again coming back what does that look like I would
115like an you probably have seen some of those pieces like when you look at a freshman orientation or you look at okay those there's I know Monica runs dinners uh for every grade you know the and I'm not again I don't want to speak to it because I don't want to I don't want to tell you what's there and not there I would rather have them come and share but Monica rolls out and I I know she does so I'll give you you know like I said the Freshman roll up the eighth grade rollup there's meetings we do the same thing with JC C where we invite parents to come in there's there's a parent conversation about how to help your students through Jackson County early college there's a a conversation about what graduation requirements
116there's a conversation and it's usually done with several folks um counselors and principes and usually a class advisor things along those lines and they're usually done in the evenings but again I don't want to I want to tell you what it's called because I don't want I don't want to misspeak but I will have Jeremy and Monica be be prepared to be able to answer that for you so so when they andk Jeff so when they come back in July and we have this conversation just so you know I'm I'm really interested in this parental involvement plan peace and I would love to hear examples of what these things can look like you know for example preparing families for involvement um the volunteer opportunities you know I'd love to know what does these kind of
117things look like just some examples I think it' be good for the community to know as well abut um engaging families in decision-making and advocacy what does that look like I mean it's good stuff I just want to understand you know how do we kind of do some of these things and then collaborating with the community again just I would love to hear some examples of kind of what we're doing in these spaces when we come back yep and I think that's that's all easy stuff I want to make sure I get it for you and and those are pieces I those are not a problem for you for with handbooks discussion okay okay all in favor I I think we had a yeah support you withdrew okay it'll be on their fraction okay what
118are we voting on nothing no I think we have an equity discussion um that was added on the amended agenda um so I know that that didn't make the the cut here on the screen but um so we will we have an added discussion item the equity Equity script I think are the I I don't know how we want to describe it but that's what I'll leave lead with Madam chair yes I'll make a motion to uh postpone the let's see what was it bear with me here um the discussion around the uh Equity policy um and steps forward on that to the August 20th Schoolboard meeting August 20th board meeting as an action is there a second discussion yes I have some discussion on that um two things one um I'm hoping that you
119know we do have a recording from the conversation that we had in whatever month we had it it must been May and hopefully we're going back and we're looking through that to see what the board was referring to and where it was going so that when you come back you'll be you know at least addressing those directions that we were going and that was Community uh engagement and da da you know whatever you know so hopefully we'll get some specifics along that line even if it's just you know this is the plan going forward like I'm okay with that but I would like to see that we've addressed the board's uh will second thing um as often as I am uh in disagreement with the board's will when the board's will is put out there
120um the board's will should be followed um we are elected to sit at this table and do what we do and when we vote um the superintendent should not be taking anything off the agenda without our Express uh intervention or expressed word express vote um so I'm very concerned about that um like I said I don't have a an issue with why it was taken off the agenda but to take it off after we said Put it on is a huge concern of mine and I'm hoping that we'll never see that happen again without the boards being the ones who decide to take it off because again we've been elected to do this job and to make those votes like I said as often as I'm in uh disagreement with the way the board votes
121um the board's vote is what we have to abide by thank you okay where are we at this point any discussion no okay all in favor one second oh yes dererk I was just clarifying what you said for your motion yes action by August uh to or discussion postpone to uh action item August August 20 August 20 action item okay absolutely what what I might ask and I just this is just an ask what I might ask is a is to assist in this process because it's complicated is the board interested in forming a uh subcommittee to potentially work on what this scripting might look like so that so that there's some opportunity for board input into where this thing goes because it it's I think the challenge that we run into we certainly within
122the last month skipped the the the stuff that we're working on with with regards to technology and and budget and so on right now the the conversation is and Keisha to your point there's a lot of community input that we would be seeking prior to any adoption and what that schedule might look like or what that might look like candidly I think that might be better LED from the Board of Education since the board is looking to create this policy um so I'm I'm game I'm just I'm asking if there's an appetite for a board work committee or work group that might be interested in meeting uh to help script some of this out in May I suggested that that was a suggestion that the board have a work group an equity work group where
123we kind of put that work together we put that work in so I'm definitely that's what I was referring to when I said let's refer back to the video you know because you'd see that in that video I did suggest that we you know create a work group where we could have those conversations that you're talking about right now and as well I know dois has his motion on the table um I would like to still have an update in July you know um just even if it's just you know we're still working on it you know we're still you know we we we've gotten these we've you know we have some better ideas because even now I would like to know like you know has there been any discussions around it or has it
124just been you know let's not touch it because we're not going to have it on the agenda but I would like so I would like to know what's going on just in general even if it's just a quick update I would like to know that but um yeah like I said in May I actually did suggest that already the the lot of the discussion came centered around the fact that we really do need the board to take a leadership initiative in regard to this if the board's going to adopt the policy it's it's really a a very challenging spot to be in in in the middle from an administrative standpoint to go how can I meet the board's will that's why I think we really need that work group so so to be fair we're
125not ready but but we couldn't be ready if I if if if I tried at this point and I all cards on the table where we're at but if there's a work group Michelle can send out some dates and folks can drop in and participate that would be my my ask of the board with regard to this okay so we're not talking about um the two things I had that were mentioned during that may meeting were a meeting of the whole and a committee that included parents and people you know that aren't familiar with this at all so what we're looking at at this point is a a board Consortium so so the suggestion that I was making in May um is definitely and you know thank you Jeff for just clarifying what I already
126said but that is that yes this is a board initiated uh policy and clearly the board has to be involved um so with that in mind to answer your question Pam um the committee of the whole is something I think we should just do as in general but not per say only around this Equity policy but the equity policy yes I do think that more voices more of the board's representation should be allowed to be in those meetings and I know sometimes you know uh we can't have Quorum unless whatever so if we're creating this committee or or whatever let's create it in a way so that more of us can have conversations and maybe it can look kind of similar to how the school Improvement um works groups are I don't know how we
127get away with that but you know something like that you know I mean where we could have the commun with the board as many of us that want to be involved but again I I 100% agree that it's unfair to expect Administration even our Dei officer um to create something for us when we're the board you know we're to create it and then definitely follow through with you all um but I do think 100% we need to be leading this policy okay so I guess I'll have Michelle put out some potential dat and folks who would like to participate if we get more than a quorum we'll post it as a public meeting does that sound reasonable to sounds great maybe that's the July update that's good for me you know I me that sounds
128good well I'm GNA try to have the work groups I mean obviously we got Fourth of July but um beyond that I'll try to have at least work group dates by July if possible you know okay okay now we are did we get a vote so we still have a motion which one motion okay dereck's motion for August for August for action or whatever we decide to do at that point maybe postpone July an update sounds like a July you want to change your your motion do I think the discussion will take place we'll at least have an update you discussion and update for July and then action in August is that what you were thinking not I'm happy to speak to the motion um honestly um and I hear the um administration's uh concern
129about this as a issue that uh some uh have objected to in the community um by and large I think that people across Jackson across JPS are supportive of this work uh I will reiterate that this board has also been supportive of the work um um I think for us to like get into a debate on uh that belittles the staff that we have in the room that uh come to work every day uh doing this work um in terms of board participation um on policy I mean um I submitted a a proposed policy um to the board for consideration this is the policymaking body it's my understanding that there's a policy committee that also reviewed uh my initial draft and actually when it appeared at this meeting uh the draft that came from the
130policy committee was different from my original draft so that there's there's already been work on this um I don't I would speak against establishing another committee on this because I think that the policy committee has already um reviewed that uh which consisted of uh not myself but at least Kesha and shelanda I'm not sure who else is on the policy in Maryland um so at least four of us have already touched this um my uh interest in um referring this to the administration is uh to have uh the administration take maybe the initial and uh the redraft policy coming out of the policy committee uh uh refer that to the administration to um consider its implementation um and what it would mean for its implementation um working with our diversity Equity inclusion uh director um
131and bring something back to the board to consider uh how we move how we move forward on that um without necessarily um burying it in uh a bunch of a bunch of committee work because I think that at least um the policy that I had proposed and I I agree with what came out of um largely what came out of the policy committee but uh the policy that I proposed would um came from um largely another school district larger School District um in Michigan and I think that um there's just administrative things to do uh between now and August around um considering the implementation running it by Council running it by you know any all the other organizations that we would uh with policy bringing that back some of those findings back to the board
132having a discussion on it and then having a discussion around whether we want to pass that policy or whether we want to chew on it some more at that point instead of um just does the ISD have anything that's like been drafted the ISD for the county stuff I would I would doubt it um are we familiar with other County Schools who have drafted their policy Jackson Public's the leaders in the best so okay and there are other schools that shuts me right up yeah there there there are other school districts in in Michigan and I think this policy was actually kind of templated after another District um that that uses this policy but to dereck's point certainly we could we could speak to how administratively we would implement or report Out On Any Given
133section within the current proposal that that we could speak to and and what we could do or couldn't do um but I I'm I'm we're along for the ride I'll be fair with you on this tell me how you want us to proceed we'll do our part to to try to to try to meet those goals I'd like to just make sure we don't um reinvent our own wh if we have things in our policy manual already that covers these areas I would like to see them included in this policy discussion not to have this group over here and this group of of suggestions over here or this policy here that if they Cross I'd like to see them all combined to put together so there's not a matter of well this area says this
134thing and this area says that thing and they're a little bit contradictory and I would just like to have it all work I I understand when people say we already have things in there if they were just um enforced or followed or discussed even um I would like to see them not recreated just different words same meaning rather I'd like to see something fresh new hours in the entire County there is no Jackson high equivalent so we really really do have to make sure we're doing the right thing we will be followed we will be copied um and that we don't reinvent our own wheel when we already have a wheel that is see it put together rather than two separate things like one doesn't have have anything to do with the other when it
135does completely I I can guarantee that the only time Equity appears in our policies is when it's referring to a financial position okay all right mayor are you gonna speak pardon me so Derek when you say the board is an agreement um you should own your statement because that's not true just just saying and the equity policy as written is discriminatory in my book they don't there's just again I'm going to reiterate it's a Pandora's Box I'm real I'm real concerned it would open us as a board up to liability and that we wouldn't have immunity as public servants Madam chair I know we've had a Equity audit for our district we've received those results we've provided training to staff a series of training to staff and I guess for the purpose of discussion today
136I would like to see if an equity audit is not our end goal what do we want to see happen with the information that we've gathered and how do we continue to move the equity practices that we envision forward in our district so if it's not a policy what is the board's understanding of being Equitable in our practices and moving toward more inclusivity so two things I know the most uh derk's motion is just around when we're going to have this discussion again so I don't want to confuse that with this other conversation that we're having around how do we move forward with it so there's I think we need to make sure that we're remembering that um I appreciate Marilyn you mentioning that um it's good for us to speak for ourselves because you
137know um what came out of the policy committee with three policy committee members here was that we were not some of us were not in agreement with the policy as written at all and did not touch it at all you know at that time because we recognized that there were there was more that needed to occur which is why we came back to say let's have a work group so again we're talking two different things right now we have a motion on the table to when we're going to put this back on the agenda however that is determined but then also um I do still think that we should have a work group and if some of us don't want to be a part of it that's okay but person who's on the policy committee
138myself I'm going to be a part of it because I'm on the policy committee but we also wanted to give opportunity for other board members if they wanted to to also be on that committee so two different things we have a motion that's not addressing the work group um it's just addressing when but then also I do still want to see a work group uh created and whether or not that looks like you coming back in July with dates that's fine with me also Madam chair yes I I want to um qualify what I said earlier that um we have expressed as a board support for this work I think is true um individuals may disagree but as a board we have passed budgets that have funded this work uh as a board we have
139uh voted on uh contracts uh that have funded this work um some of us may disagree um that's okay but as a board uh we have supported diversity and Equity inclusion work inclusive of uh staff time um through our budgeting process in terms of the specifics of the policy um I am not implying that all of us support uh this policy or my original draft or the new draft I think that's what uh we are looking to figure out um how to have discussion on that and that is why I'm uh proposing to refer that to the administration to take a look at the policy confer with our Dei director and then bring something back to the board in terms of um next steps kind of the work that uh we had tabled from our
140May meeting um um to uh allow some more time for that to uh for the superintendent to have those discussions and to bring back to this board uh a path forward I'm just concerned with the timeline of August just that a good draft would be done by then I don't know if we should discuss it rather than action I know you have your I had that same concern when you look at where we're at right now um we're more than halfway through July or through June and then we have one month of July that is usually so disruptive with Fourth of July and a lot of other things that happen that time I would like to see rather than bringing it to action by bringing a portion or bringing uh options or suggesting changes or
141let's make sure we include this or that um and then we'll know when we're ready to go for Action without have to keep postponing it mam chair uh the motion that uh truste um Hamilton uh referenced earlier was to come to the June meeting with a plan on how we might proceed uh Kelly croman superintendent will bring a strategy for continuing discussion that motion carried 5-2 voted against it it wasn't M but you know that's what y voted on uh to come to this meeting uh the June meeting with a plan on how we might proceed Celly croman superintendent will bring a strategy for continuing discussion uh that is what we put on for uh discussion tonight my motion simply takes the intent of that and postpones it to the August meeting I do not
142anticipate that Jeff will have a uh a policy complete no um I do not anticipate that uh you'll have canvased all of the board members and and have a whole policy I think uh my motion is simply to the discussion or recommendation for how we move forward on this comes back in August and gives you two months to talk to other trustees talk to staff figure out a path forward that makes the most sense I'm so concerned when we try to rush something that it will not do the job that we'll miss things or be called on things that would you know how that sounds to the average person you know you just don't want to get into something that wasn't so well thought out and so well shared with those who are going to
143be responsible for implementing it okay so now we're voting on moving our whole timeline discussion continued Dei to the August 20th meeting yeah okay all right all in favor I I I opposed so I would be opposed to that because I feel like we should just create a work group because it's going to take some time so I'm opposing it because I feel like the bottom line is is we all know it's not it's going to take time furthering the discussion till August is pointless when we can just create the work group that will then do the work that it's going to take and it's gonna already take time you know we're not nobody's rushing it but we just need to create a work group so no to this one because of that no okay
144the motion pass 51 now we're on to action items I would like us all to take a look at the clock just for a minute here all right Marcus will you talk to us about cafeteria tables sure I'd love to so a couple months ago the district conducted an RFP to replace cafeteria tables at Northeast hunt dble and Sharp Park we received responses from eight different vendors um during the Bond as you know we did um with Cascades J Lewis and also Monas we have new cafeteria tables so we are looking at replacing the ones at the rest of the elementary buildings to have a consistent table across the district um the vendor that provided the tables at the other buildings came in as the low B bidder for this time around the table has
145a 13-year warranty for all mechanical and structural components um this information we discussed at the finance committee meeting a few weeks ago and the committee recommends moving forward with this biofit model from NBS for $197,600 um that amount is budgeted in next year's Food Service budget so at this time we would recommend the board approve the bid from NBS thank you any discussion motion to approve so moved support support discussion okay all in favor I I opposed okay motion passes thank you now we're up to TMP pre-bond fee Marcus so TMP is going to assist us with our pre-bond planning campaigning for the next potential bond issue potentially for next year I know we had brought this to the board I believe last month and um there was questions about one of the line items
146in their proposal due to campaigning which we went back to TMP and they have since removed from their proposal as you will see in the updated one you have before you so at this time we would recommend again approval of a contract with TMP in the amount of $83,200 is our they're not the people who are going to be doing the they're the first group like the pre The Architects and Engineers yes thank you okay all in favor I I opposed okay now we have one board member who's not voting at all is that all right no I don't mean that I'm not yeah not even talking about that thought that I know you did okay so now we're on to Construction Construction manager recommendation Marcus all right so as we've been talking over the
147last few months we've again put out an RFP for construction manager services for a potential future bond issue we went through a board interview process last month on May 28th and the board asked us to reach out to references for all three firms Chrisman Granger and triangle we received positive feedback for all three companies which we discussed with the finance and facility committee on June 6 um the committee at that time agreed that triangle was best suited or is best suited to operate as our construction manager for the upcoming Bond um for the two main reasons is the their specialization in K12 construction um the majority of their business is focused on K12 education so and all the ins and outs of that and along with that they also provided the lowest um P fee
148percentage profit margin of the three companies um we were happy with all three of them again these two factors is what stood out to the committee so at this time we would recommend the board approving triangle as our construction manager for the upcoming Bond mam chair um I apprec appreciate the work um that the facilities committee uh finance and Facilities committee is done um I did I wasn't able to attend the um uh presentations but I reviewed all the bids U myself um and I would make a recommendation that the board approves uh Chrisman as the construction manager uh for the following reasons and I think there's uh as Marcus said um all are have the wrong own merits um Chrisman is well known uh nationally and experienced in Michigan all the better uh of
149all the biders I think they had uh the best response on the local and diverse contractor participation also note um that um they work well with the local contractors that I've had conversations with um for um sing out that work um some of the trades I've spoken to Chrisman um I'll note from the uh from their bid was the original Constructors of Jackson High School um that were sitting in here um and they've also done uh some work for us before um on some of our uh previous Bond work so um I'm comfortable working with someone who's worked in this community before and has um worked with some of our local contractors here so I would make that motion can you clarify which which one triangle is on here but you're saying you want to
150do Chrisman instead yeah there were three there were three uh three bids Chrisman triangle on Granger and you're changing it from what they recommended to Christman but your your motion is different then is there a second second call discussion yes so um there is some discussion um so um triangle was was the one that I would recommend men myself um and I see that that was the one that was being recommended here as well um so I wouldn't be voting in favor of Christmas but Christman but um just to mention I did get to go to that meeting last uh month where we were able to hear all three of um these individuals Mr Eduardo was he the gentleman for TMP okay so Mr Eduardo he one of the things that I think was really
151helpful also in determining for me um that I would prefer triangle not only are they um that they come in with a lower bid the lowest bid which I think is uh you know we'd be good stewards of our money we know this board likes to be good stewards of their money you know so we would be doing that if we chose TR TR triangle to be clear but also um I was quite impressed with the Simplicity of their presentation um and so I don't say Simplicity as if there was something wrong with it because it wasn't um it was everything I needed to know um and I was impressed with that because they gave us everything we needed to know Mr Eduardo mentioned that he's worked with Chrisman Granger and triangle and um he
152said that his recommendation would be either of them so that was very helpful to me as well um and then uh their uh the the way that they discussed um the work that they do and how they do it how inclusive they are how intentional they are around ensuring that every person in the community is heard um how recognizing that we are the experts in our community and um these other these other groups didn't they didn't give us that they didn't give me that same impression that they would be honoring of the community um even if they had worked on the building before but triangle definitely um let me know that they would be hearing us they would be respecting us they wanted to hear from everybody um and they recognize that we're again experts
153in our community so um like I said I would not vote for Chrisman um I would vote for triangle Chrisman um I would love to know as well as the question for us the difference in price between Chrisman and triangle uh before we make this before they vote um but yeah triangle would be my vote because again like I said they were they were very Equitable as well in the way they did their presentation and what they would be bringing to our community as far as um if you want to know about the difference in the the percentage for these triangles percentage fee was 1.6% Granger came in at 1.95 Chrisman gave us a range anywhere between 1.95 and 2.2% and that's not uncommon especially given that we don't have defined scope so it's going
154to be hard to to Define that sometimes um and then the other thing that I think TMP and we had learned from reference checks and stuff too is triangles um estimating group um is really uh we're being told very top-notch and they do a very good job on the front end and as we know we as we don't have developed scope yet and some of the projects that we would like to do given the age of some of our buildings we don't know what we're getting into and it's it's very helpful to have a firm that's very knowledgeable with their estimating capabilities to help us stay on bond budget so just understand that so I'm if I'm hearing you correctly triangle is at 1.6% and you know you can explain what those numbers mean a
155little better when you get a chance but just before you do and then Chrisman is at 1.9 to 2. so and they're the highest it sounds like their the the range starts at 1.9 goes up to 2.2 and triangles at 1.6 and that's related to our money is that correct or no so that the the range is correct and yes they were the highest of the three as far as their range goes to put it in um another term I guess so that's their profit percentage or you know whatever for doing their work um so if the bond let's just say it's $100 million bond issue so triangle percentage would be 1.6% of the construction cost or whatever that calculation is the difference between triangle and Granger we'll just use because that's a hard number
156that 1.95% is a difference of. 35% which doesn't seem like a lot but on $100 million is $350,000 which wow that could be another project right so percentage wise sure they're all pretty close but when you do some of that math you can see the real dollars that are at play so we'd be into up paying a lot more money to uh Chrisman should we choose them to do the work versus you would be paying more for the other two for sure because their percentages are higher I just wanted to put it in terms of dollars kind of visualize it a little that's just on the construction fees correct that's their their profit percentage yep that comes out of our our accounts or no it's paid through the bond so it' be less money available
157for less money available to us to use for our bond projects okay that's help okay Marilyn so I'm uh on the finance committee and I also sat through the meeting for the construction managers and um the architect did work with all three companies and he liked all of them um the same so just to be fiscally responsible I think that the lowest bid is better and then um they specialize in K through 12 and that when Marcus when you said that they the estimator was really good that sold me so okay at this point let's do the roll call now I'm what I'm understanding paron me motion second I've asked yes roll call please now we're voting right now on just Chrisman I'm not sure that's our most efficient way of doing this um so
158before the vote Madam chair if you will I had the opportunity as well to be a part of the um um the interviews and at that time I was in support of both triangle and Christman they all of them were impressive but in that order I thought triangle and Chrisman present it well other discussion do you think it'd be more appropriate for us to do a roll call and just say which one that we would like to have or we going to do a motion for each one we doing a motion okay let's start with Chrisman all in favor no so I will do a roll call oh I'm sorry we're doing a roll call I knew that U Miss Hamilton no Mr does Mrs Mitchell I'm going to abstain due to a conflict of
159interest Miss Acton no Miss hunt yes and Mrs Fitzgerald CHR Mrs fiter yes no so it failed okay motion failed do I have a motion for any of the others I'll make a motion for triangle second second second okay roll call we have motion second do you have any discussion on triangle no okay roll call uh Mrs Hamilton yes Mr does Miss Mitchell abstain Miss Acton yes Miss hunt yes and Mrs Fitzgerald yes motion passes pass motion passes and I'd like to if I could just take a minute before we move on introduce uh Brienne Pitchford uh from triangles she's the vice president the project development thank you very much for spending some quality time with us this evening welcome to Jackson we look forward to some great thing you gotta wave to us so
160that the board can oh over there okay so again while all the companies uh gave wonderful presentations I will share with you we did our own background checks both on those companies that uh those those schools that you identified and and potentially some that you didn't identify and we we talked with both their finance and their building and grounds their facilities folks uh and found uh we we're very excited about the potential to work with triangle I think we're GNA be great partners and I appreciate you showing up I really appreciate that thank you okay now we have 23 24 132 final budget amendment Marcus all right so we are presenting our final budget amendment for review discussion and approval um again the state of Michigan still has to the end of their fiscal year
161in September to adjust anything they would like to do um but just a couple of or highlight here as you can see right now as of today we are projecting to add another $1.1 million to fund balance subject to year end uh bills and and audit that's still coming up but at this point um we look like we're adding about another million to fund balance which will get us to that above $18 million we talked about earlier this evening um and then we will uh start the process again next year so again we'll recommend approval of the final budget amendment have a motion for approval of the final budget amendment so moved second support discussion okay all in favor I opposed okay motion passes 23 24 133 the 2425 budget adoption Marcus all right I
162know we uh had a presentation earlier this evening so again every year we're required by law to adopt a Budget prior to the beginning of the fiscal year you've seen my presentation earlier this one just sums up the uh millage the millage uh numbers figures and dollar amounts we expect to collect for next year along with resolutions for each fund to appropriate the amounts you see in revenue and expenditures so at this time we would ask the board to adopt the proposed millit rate as well as the 2425 budget resolutions for the general fund Food Service fund Student Activity Debt Service and capital projects fund as presented as presented you didn't finish the sentence there so moved support discussion okay all in favor I oppos motion passes thank you now Jeff who is not here
163has the next one so let's go yeah that's the one he's Jeff's gonna present that wait I'll move approval of the policy revisions as presented we discussed it it's coming from Neola orever however you say it support support discussion yes um I didn't have these in my packet um can we just remind us really quickly what they are what what's the just real briefly what's the titles of them the um what we're passing it's more than one right oh here's right here that's okay expected Marcus to take longer I know he was so Snappy polies yeah that's okay I I got it hold still and I did not put copies in the packet because they were duplicates yeah I got you but can we just remind us what which was I got them all these
164were all Law changes so um the first one's going to have to do with the superintendent evaluation it provides for an appeal process that's consistent with law um the next one is a revocation so 2410 was a policy that prohibited the referral for um assistance with pregnancy um so that that was law that you could no longer do it so now that that law went away the the policy goes away with it so policy 2410 is a a a removal of that policy uh you have some additional policies around reproductive Health and Family Planning these are all again just tied straight to the changes in law 2414 um provided some language updates specifically tied to law this wasn't anything we had a whole lot of conversation around in that we could there were't a lot
165of choices for us these were more driven by this is what the the current law says so policies changed to adapt that uh same thing for 248 which was sex education um there was a conversation policy 8800 around religious and patriotic ceremonies and observances and this had to do with a case laww uh surrounding um uh prayer uh that was led by a coach down and I'm gonna get the state wrong was it Washington or Virginia I I forget which but uh and so basically we we don't mandate prayer we don't but we won't expressly prohibit prayer if our staff and we do prayer around the pole now so some of these pieces are just again kind of updating with with law and that was a case law that that kind of drove that policy
166um there was a policy around purchasing uh 6320 the money because there's almost always a policy around money and that's because the federal government changed the way uh that they the requirements for how you expense federal dollars um so we update our policies to to match um and then there's um some uh construction and renovation policies and that uh speaks to the state changing which talks about um oh crying out loud my brain just red on me here prevailing wage um and and so again how what what our requirements are for when we bid out jobs that will be construction um and another procurement one for federal grants 6325 another one for prevailing wage 6350 so they're all law- driven and they're they're really kind of fall into primarily two buckets one is how we
167spend spend money either state or federal money and then how we comply with changes in in the the sexed law or sh thank you it was helpful to you know be reminded that it's been a minute since we talked right to be reminded that all these were basically uh things that we didn't have a whole lot of say over so that the community would know that's what we're what we're voting on so moved second support [Music] I Madam chair I move we enter Clos session to discuss collect a bargaining strategy second support all in favor post okay we'll be going close can I just mention something before you guys go about how about how about as we go yeah CU I know I know you got a couple pieces you want to get out yeah
168we just um so we will be leaving once you guys go in close session and won't be here afterwards but I think it's really important to let you know that you probably got a message yesterday describing what's going to happen with our technology department and the most important thing that you need to know is that you will be losing for a short period of time Google Gmail printing all those things you will not have access to your JPS Gmail so at the time we sent that message the plan was to do that starting June 20th which is Thursday let me get my dates right in my head but yeah Thursday um at midnight so now actually Friday morning at midnight so now they've backed that up to 2:00 on Thursday so another message will be
169coming back out I just wanted to make sure that I let you guys know that ahead of time because you will lose access to your JPS email and in order to get it back on the 24th you'll have to come on campus to any of the buildings or come and see us in Reynolds Hall and sign in but I I just want to make sure that you guys knew that so that if you ran into any teachers or staff who said I didn't hear about it that you were well aware of what was happening so that there will be a downtime and the plan is for it to be back up June 24th please be patient with us why that happens because anything can happen right so just and and I'm always a phone call
170away but I just want to make sure you guys were well aware of that so so again just just to kind of highlight where Chris is at none of us here and no District employee and no board will have access to their email starting at 2 pm on Thursday until I'm going to Ballpark it noon on on Monday it may be up earlier but we'll just ballpark it at noon on Monday um again we're flipping the switch between jcisd and and all covered and Google's got to do a whole lot of stuff in the background to make this happen so if if you want to put up a notification on your email says I can't read my email so that responder note that'll probably help folks out but to Chris's Point make sure everybody hears
171that um because none of us will have it either and no phones right so you won't be call like we won't have access to our phones or your drive so I I think for everybody mostly too that's really important to know that if you're going to have some documents you want to work on or anything that you might have saved to your drive you won't have access it for from Thursday to Monday so download it and work it in a different system on a different computer but why you just take the weekend off can we do that's what I said I think we should all take the 20th to the 24th off thank you and I think we're going to move into close session for our purposes we're going to go back into the Esports
172room um I uh I am going to be making a recommendation coming out to have a conversation and and uh ratify an agreement with our Jackson education administrative assistance that's really the the action that I will be recommending um moving forward e e e I move to return to open session support I OPP same Madame chair I would like to make a motion to uh ratify the J EAA tenative agreement as presented second support iose okay all in favor I I opposed hey motion passes yeah yeah y okay our next action item we're on to superintendent employment agreement update um do you have a contract copy of contract okay we're looking at changing just a a little bit of language there not that big of a thing here on page three for Madam chair oh
173language change okay yes dere I would uh move uh approval of the employment agreement uh with the following changes that on page three under longevity benefits uh that that is corrected to 5 to n years 10 to 15 16 to 20 so that the years aren't overlapping really just need to be 101 okay fine 10.1 as long as it's not over that's that's the intent should be 101 10.1 15.1 and 20.1 years are you going to do each change as we go or you want to just do a bunch of them once or I so there's several changes do you want to do one at a time or do you want to do a bunch at once or motion approve that one with those changes yes I'm five seven is several there several yeah eight
174nine yeah page three at the top just is a a cutting the language out um tax deferred the words compensation payment will be gone on payments compensation okay payments I'm sorry crossed out too the my motion was to adopt it as as presented with the all the proos all the cor with the with the proposed changes okay let's look at them all and make sure everybody's okay to do that because I think that's a wonderful idea support okay page five the sick Bank no more than 90 that's all all the difference put 90 in there uh page seven evaluation the first sentence is deleted and 12 on number that's I believe it's consistent pink is I mean the highlighted okay all right all right mine's pink so I was very confused right okay the added
175part is the first sentence in evaluation right and 12.1 is appeal all this brings it in line with the current changes in evaluation at the the state level then page eight except for the obviously is already highlighted is fine page nine the top the first paragra partial paragraph from if the contract to was for Just Cause is new additional no monetary changes at all okay discussion yes okay Ahad so Jee actually I I was hoping that you were just going to come and kind of explain explain this thank you you would like now the the whole contract is not being discussed here just I'm aware I'm aware Pam you know I um but just I just kind of wanted to get an overview a lot of times Jeff gives us an overview if you can
176do that that would be beneficial then I'll ask my questions if if it's not covered in that yeah all right so there are a couple of different changes in here the first is is the change regarding law there's some changes with regards to practice versus um what's actually in the contract again we talked about it in previous bargaining units where we go from 30 days to 90 days difference in short-term disability to long-term disability just consistency in regard to that um there's no changes in compensation there is a change in practice for what we do so when Derek says hey check this out it's it's 10 years to 11 years in the contract well where's 10 to 11 fit and so 10.1 is the correct number it's just language to to adopt what we do
177versus what was there um biggest change that that might um beyond that is the conversation which with regards to early termination of the contract um and it's language that's already there in 16 C under arbitration U where the Arbiter has the ability if the contract is um terminated for any reason that does not meet the legal standard of Just Cause um then the Arbiter can pay up to the full monitary value of the contract um the language up above which talks about termination for cause that's language that's been in there that article's already been there all I did was move the or reiterate that that language up above that simply says hey look if uh if the superintendent is terminated and it's a this is language that's being recommended around the state with regards to
178from from Masa not just JPS but because we have seen um the life expectancy of superintendant which is 2.8 years um by the way we've seen that dwindle and so you see districts where um in uncertain times boards come in and they I'm going to move to fire the superintendent this happens I've seen it happened more than I would like to say and tumy is a perfect example and I don't speak ill of them but I think at one time they were paying five different superintendant um so this simply makes certain that everybody on the board understands if and I'll use myself because it's my contract if you let me go break my contract for a reason that doesn't meet that just cost St standard and I don't want to give you all of just
179cause I'll give you just kind of a a few basic examples and seek your attorney out for more but the reality is Just Cause did I break a law did I get am I um did I go to jail did I steal from the district did I have sex with a you know some sort of moral turpitude right um something along those lines you can let me go and this wouldn't apply as long as you don't just make up a reason to let me go as long as a discipline record in other words you you followed a discipline pattern you've you've evaluated me or you've um you have I've done something significant I my you can't let me go for just no reason you can't let me go for a reason that is arbitrary or
180capricious it's got to be something that that meets a higher legal standard and as long as you don't do that none of this applies right I mean if I leave if I retire none of this applies right it's only if I get room mood for a reason that doesn't rise to that level so as far as the district is concerned this is protection for Jeff and at the same time it's very clear to anybody um you know I'll speak to it there are three open seats on the board in a couple months who knows what the board looks like in January if the board were to come in in January and say Jeff you're we're going to let you go and move in a different direction there's a monetary cost to doing that and they
181should know what that looks like so that's that's my rationale any more on that and on the is that your full yeah that that basically covers everything in there's nothing in there that's anything other than that I get no extra money there's no there's no increase in Pay there's no there's no more days off or anything like that it is 100% the exact same contract that says don't fire me or you for a reason that's not just cause or you're going to have to pay me and then um I get an appeal process with my evaluation which is law that's the the the sum total of what the changes are you said the appeal was law that's so and that's that's actually the part of the board policy that we adopted you know an hour
182ago and I think we referenced the law in the policy in the contract just a couple questions and thank you for that overview because that's always helpful for me if you just give an overview so thank you for that um the just cause stuff you said is there a list somewhere like how do we know how how does the board know what you know I that there's seven there's seven basic presumptions where is that spelled out or is that something you get us a copy of I mean you can Google it it's a it's a um it's a term so Jee are you able to get us a copy of that or no it's a legal standard I I I can get I I'll Google and send you what I find on on Google but
183I would not as a board it would not be my recommendation to rely on any list that I provide I give you some examples but the reality is is before you terminate the superintendent no matter if it's me or the next superintendent or the super Ted down the road go to your lawyer and say does this meet the level of just cause that would be the first place I would go um it seems like that with these agreements and these superintendents that there's has to be some type of at least Universal list that most School boards can kind of rely on well it's not just that's not just us here again it's not just superintendent just cause is a legal standard it's not okay we're applying it here right so it's a level a the
184best way to think about it is a threshold of of of um it's and it's and it's not a it's not a clear process which is why it's argued in the courts as to you got to think of you got to think of of I pulled it up here you have category we have category is kind of what I was wondering just causes a legal threshold you need to meet right think about it in in in other terms you could think about it in do I have um reasonable or probable cause if I wanted to you know so je let me just read these seven real quick and it may simplify it so don't read it for me read if you want to but I still want to copy and then before you read it
185I want to finish my questions and then then D can talk um the next question I have for you you said that there's no change in the um the amounts I didn't see the extra duty pay on here and now help me that's that's what I'm trying to say or trying to understand I know we do a contract just a minute I know we do a contract in November December and I know that that's changing because of uh superintendent evaluations are kind of changing the timing I think is something like that with the state okay well either way when we do it in November December we have the ex Duty pay on the contract I don't see it in here what's the difference what what's what am I what's going on all right so extra
186duty pay is a separate contract that pays me for overseeing the HR department um and that right there uh is was voted on and and it's been discussed so that's not my question it's just not in here it's normally on your contract I'm just wondering why it's not it's not part of this contract it's an extra Duty contract it's a completely separate contract and it runs current with this one so you do know what I mean as far as like it's not in this paperwork because usually when we get this paperwork I see it in the paperwork it's not in here I'm just trying to understand just so I can understand what's going on with it the language changes that I'm recommending are don't apply if you will to the extra Duty piece and we
187will we come back and vote on that later or something no that that one right there is not up for vote it's um there's no changes to it it it simply runs so all of the all all it does is it articulates what extra Duty I do and how much money I get paid and what the responsibilities I have to the district it's not in this one because it's a separate contract correct and there's no changes in the language of it correct the the the changes in language for appeal and for all of those things that's this one right here okay but it's still implied in this one as well no or the only in such that again if if I were to be removed from from my position that extra Duty contract would be
188portion of that that's already covered in 16 9 and now the language is reiterated in 15 so but that's it no there's that's the only CH only thing that combines so okay so it's implied but not in here written okay thank you that helps no I got you on that okay we got a motion I just was curious about um why was this change from 30 to like can you just explain sick Bank yeah so um for a while back when I arrived in the district in 2014 we were using 30 days as a sick bank because what would happen is a teacher would or an employee administrator would accumulate 30 days and then if they um had to go out on disability the 30 days would get him to short-term disability we don't provide
189short-term disability we provide long-term disability so it's changed right okay so now we uh accumulate up to 90 for that exact same reason I don't accumulate more than 90 accumulate up to 90 because and and the still days I got to accumulate right like I I still only get paid you know I I I don't get 90 every year I get to accumulate up to 90 and that way if I needed to go out on disability if I I had an injury or an illness that took me out um I would burn through per law I would burn through my sick days first and then long-term disability would kick in at that point um that's why that's that's the 30 to 90 and it's just it's l anguage meeting practice thank you just curious does
190that save us money over the long term instead of buying shortterm yeah and because short-term was impossible it what it was is short-term really hindered our employees it's funny there's just more restrictions on what they could do we we offer instead of going through short-term disability which through Mesa was cumbersome if somebody needs short-term coverage they typically get it through a third party vendor like afflac or something like that which we provide um access to but that becomes an employee specific and I can tell you that out of a thousand employees it's like less than 25 that have short term through afflac and I we ran into one person who had it this year with Mesa and I think when they sat down and said how do you apply for it or how do you
191look at it they they couldn't even use it the challenges are simply steeper with what Mesa provided for short-term disability it it just outdated itself that way so that's why we go to 90 days and it's that's by the way is the same number you see in the teacher contract in the administrative contract it's not I still have to earn the days I still have to use them and the number of days I take that are sick any given year are few and far between can people show their Bank their bank with each other no no we don't we don't have a a sick bank that people donate to um that got complicated a number of years ago sure okay just cues one more question on page more question on page three under your uh
192tax deferred compensation yeah we have uh the part that's uh drawn out if any portion of the can you just kind of explain that yeah because um my tax deferred annuity comes in in um the first paycheck of no yeah first paycheck of July um once that money is deposited into that account in order to repay that there's no there's no way to repay that so you can't actually collect that because I if I have to go take that money back out of the account I incur a penalty a federal penalty a 10% penalty just even to take that out let alone the taxes that that then come with it it's it's not that's just not really a feasible piece so that's why and this is saying um if you're terminated for any reason even
193if it's uh meets the level of what's the terms you just used just cause just cause so if just cause you're terminated we still help me understand how that relates to that just cause is the only reason that that that wouldn't apply that it would not apply me if I'm terminated for cause and and then it then candidly I get nothing okay then you have to you get that penalty or whatever okay because I'm just I'm just saying that for any reason I was wondering why we cross it out just wanted to make sure I understood that oh yeah the language in the middle that but no if if I get terminated for cause I get no money on this deal and I would have to pay back unearned and we had that we didn't
194have the termination piece I I'll give you an example so our administrators have the exact same thing conversation right and their contract used to start July 1 and they wouldn't actually work until August and so what would happen is is we we corrected this a number of years ago they we had people who would leave we had a principal great great guy went down Tennessee right well they've used vacation time they've taken this money that that and and they never worked a day for it right because they don't actually start their work until August well I work every day of the year so it doesn't quite look the same but you can't go back and get that I mean again I the okay you got to go dip into your retirement account take the 10%
195penalty take it's not that's not the right yeah and and we're talking about relatively small amounts of money at there but no if I get terminated for cause that's that's there's no money in there yep did I answer all of everybody's questions on regard to this make sure sorry to sorry to go through all this stuff folks oh I think we have I think we had a motion in a second and discussion all in favor of accepting the contract iOS no no all right motion pass no okay pass board comments yes so to the community have a great summer you all have done amazing work all year long you know so have a great summer enjoy it we look forward to seeing you come back in August or September whenever we're coming back yeah have
196a great summer thank you DK uh appreciate all the work that went into the Hefty agenda uh tonight um for the TMP stuff getting uh corrected and coming back to us and look forward to seeing everyone here in July uh big thanks to Chris I know she's not here right now but um I heard from many staff members across different buildings about how great the um the picnic was I was able to pop in but just for a short time and everyone loved it it was great and they love the food and the prizes and just coming together so so I just wanted to thank all of the staff at JPS for all of your hard work and dedication to teaching our children and have a great summer no comment thank you oh wait for
197this comment my comment is simply I was thrilled that we had um a good pretty good turnout tonight for as hot as it was and I'm really sad that it's this late at night there were a lot of things on the agenda this month thank you for hanging in there July is a June is a hard month what um what you me remind them me we have um just one July 23rd thing to keep track up it's the masb workshop superintendent evaluation it's in the media center at 6 o'clock and after that at is the regular board meeting move to journ