Lansing School District BOE Regular Meeting 3-13-25

001e e good evening everyone good evening so excited so excited about tonight's meeting welcome to the laning School District Board of Education I'm board meeting um for March 2025 I just want to make note that our amazing parliamentarian um gave us suggestions on our agenda and so we've made some changes to the agenda so you may see um a difference in the flow tonight and I just wanted to um allow or I just want to share that with all of our our trustees this evening so at this time I don't need to call the meeting to order let us stand for our Pledge of Allegiance I pledge Ali to the flag of the United States of America and to to the Republic for which it stands one nation under God indivisible with liberty and justice

002for all thank you everyone oh here's my call just not an item of bus okay got it see how amazing he is he just corrected me I still need to call this meeting to order so at 6:01 I'm calling our meeting to order how about that all righty at this time may I have a volunteer for our um mission statement reading yes trustee Dair yes our mission is to provide a highquality education and a culturally safe and nurturing environment that supports all students to live purposeful and fulfilling lives thank you may the clerk please call the role Mrs Boer president Dr kavana Mr herd present Mr Lopez Mrs Moore present Dr nebar Martinez present Dr Rodriguez Mrs trod present Miss Williams quarum is present thank you are there any public comment on comments on the

003agenda items at this time seeing none let us move on to our approval of minutes are there any questions to the minutes um or any are any questions or corrections to our minutes this evening with no Corrections the minutes are approved now at this time we'll move on to our presentations we'll have a presid yes sir the minutes are approved do we need to vote no our parliamentarian informed me that we no longer need to um vote on our um minutes we just if there's Corrections that need to be made then we'll make note of that but we no longer need to vote is that taken from where it's taken from the from the Robert's book Robert's Rules I wrote this down yes Robert's Rules of Order thank you uhu how would they discover so

004late all this pardon how they discover that now and we haven't doing that for so many years well we have a new parliamentarian and I believe that this is new I'm I'm going to give this to my parliamentarian to give us um feedback on on that no but my point is also there are some habits and rules that this board has exercise for years and to change that without the board approval is going against the customs of this board and I don't say they are good or bad right I'm not saying that I'm saying that there are some rules there are know in books but this board maybe have established by policies or by costumes so by things that we do they we don't follow 100% these particular rules so with that being said um

005Dr Rodriguez the the approval of the minutes if I'm not mistaken in parliamentarian nitzky please chime in because this is not my area of expertise but I do want to share that with the approval of minutes I know that we possibly did that in the past but if I'm not mistaken the Roberts rules have been updated and it's not necessar necessarily it's not necessary for us being a small board to take on that task yes the uh actually the addition of Roberts U changed in 2020 and that new edition stated that for any assembly uh the minutes are approved without any formal vote but if so yeah yeah but if the board if you would like us to take a vote on on the changes I mean that's we can do so if you would

006prefer us to to um yeah I'll be right with you trusty Brer if you would um prefer the board to be in conversation about the updates we can do that would yeah has a good dialogue yes but my point is first of all we didn't know anything about the changes MH in the first place and we are exercising changes that we didn't approve MH and um impose to us and I don't think that is the way to do it thank you and pardon me as a president of the board because I did make this decision on my own and please pardon me for not confirming or not um not communicating with the board and I hope you accept my apologies um but if you want to have further conversation I am so open to that

007um and I understand exactly what you're saying I just thought that it made sense to follow the newly directed um Robert's rules that was that was just um changed in 2020 trusty Boer I can take your question now yeah I just so or your feedback yeah just possibly could we just have something sent to us in writing I I I think it's just probably just being blindsided by it and not knowing beforehand which you have already apologized for thank you for owning that but yeah if we if we could get that in writing to say after discussion this is what was decided per the updated Robert rules I think that would alleviate just some possible future tension of course and I I appr I appreciate you no of course and I thought about that and

008I should have went with my first instincts and I should have emailed you all so please accept my apology on this but I do support um this new structure it's a lot cleaner and um I want to do what's best for the board so if anyone is there any other com um comments about our um our approval of the minutes yes I knew that our trusty herd was going to talk you don't have anything I thought you had something I thought you oh rosin R trusty Williams yes okay I and I can't I'm with uh trusty Boyer because we're seeing a lot of changes that we're not being notified of and it kind of puts us off in a different scenario especially when we've had a format and according to our rules and procedures there

009has to be some type of discussion and an agreement on that so yes you took ownership but there are several things that are happening that we are not having a discussion at all and it should be that way especially because it has been consensus and things have been happening and I'm going to further say that since there has been changes with Robert's Rules maybe that should be a training piece that we as a board have or some type of documentation provided to us so that we are aware going forward that we are this is going to be happening based on these changes according to Robert's rules because my book and I just bought mine I didn't see it okay well thank you thank you for for your comment and I'll be right I'm going to

010go ahead and move on to um vice president um Lopez right now and then I'll come to you Dr um truste Rodriguez vice president Lopez our suggestion is that uh we may have something in writing for uh our Saturday's Retreat M and this way we can discuss the uh the changes yes and have a little more discussion on that and um I don't know if uh if the uh parliamentarian needs to be there or not but maybe just uh point out these are the changes in the revised Robert RS of order page whatever whatever and then this way we can have it in and have a little bit more disc disc at The Retreat I'm going to I'm going to um just just to comment on your on your um feedback um Dan will not

011be at our meeting but I'm going to ask Dan to give us some information if he can for the meeting if he has time if not we will have something to you all before our next meeting if that's possible if if Dan I'll talk with Dan about that um at this time Dr Rodriguez trustee Rodriguez thank you very much and um I appreciate the Lopez is is asking for a TR of getting together and talk on Saturday telling you the truth I didn't like the format that we had [Laughter] before this was my test then then when you have something new like that is a great opportunity that is what I mean because he had been doing that for years years and years and years and I think the time change we are in 2025

012change have but we had to do it together yes thank we had to dream together in what the future agenda should be yes and we had to create it together yes and if we don't do that we will be impos an agenda that doesn't reflect what this board wants then if you know in the retreat whatever we need to see what what kind of the agenda will be the best for our students for our community for our staff for ourself what will be the best agenda and not just to change one thing here and repair another thing there we are going to be okay is going to be a transformation let's go to do a transformation together for the good and that is if we don't do it fine I Will Survive but doesn't mean

013we are doing the job for the the community thank you very much thank you trusty Rodriguez are there any other questions from our board members at this time any other questions at this time all righty moving on to presentations um we have a presentation this evening from the Department of Health and Wellness Dr sue Wheeler if you would join us thank you Dr Su wheeler and friends are our colleagues I'm sorry all righty about technology okay I almost had to look to Christina to come rescue me again oh this is quite an evening it's shaping up to be uh I'm going to provide a quick Co update and then uh from the office of school culture directors Christina Rios and Julie Ferguson are going to do a presentation about the student mental health conference and

014restorative practices this has no significance other than we really love this photo okay in February uh Co unfortunately is remaining active in our community we had 32 student cases with a small cluster at Cumberland of seven related cases staff cases were down to 13 total cases as you can see very evenly distributed across the district February brought a dip in staff cases while students student cases remain steady and since August we've had 125 staff cases and 256 positive student cases as we approach spring break we are well stocked with take-home covid tests and we're encouraging students and staff to take home covid tests so if you travel over the break before returning to school you could do a test before coming in and if you stay home over break but you experienced some covid symptoms

015we would encourage the same before returning to school to please do the take-home test [Music] Christina hello I'm Christina Rios the director of mental health for the school district um I here today to talk about um our student mental health conference that we held for the first time in December um you have two documents kind of at the top of your area there um that talk about the mental health conference as well as the bags that you were given those are things that the students all received at the conference they all got a swag bag of sorts just as if they were going to a conference that adults would go and attend to um so we had 90 students attend the mental health conference or be nominated to attend we had 49 actually show up

016that day um we were very pleased with the turnout for it being the first time um and I think overall the students and the staff that participated really felt welcomed they enjoyed the information um and thought it was a really well putut together event that they hope gets promoted more surrounding the importance of students actually attending next year um some of the information in here this is what students got the day of the conference that they could carry around with them to all the presenters the breakout rooms they could take notes have some takeaways written inside of it um coping skills were in here for kids to use for stress anxiety things of that nature um and really just a little booklet for them to keep their thoughts their feelings about the presenters and the

017information that they shared and what they learned um we had two I think amazing keynote speakers Brandon and Jordan they were from the Teen truth organization um they were very engaging with the students they both had very different but similar kind of stories that brought them to where they are in life that I think were really pertinent and resonated with our student population um one being a student athlete one being um a kid who really struggled growing up and his brother was sent to prison and the struggles he felt going through through his upbringing too um so I think the students all related excellently with the presenters they also did some of the breakout sessions with the students and did activities talked about um one of them is a therapist so he actually did some

018coping skills and training with them during the breakout session so they got some real life experience with that um then we had our breakout rooms where we had the be nice program um come in and they did some more informational on what mental health is stigma surrounding mental health ways to break down the stigma um as well as self-care um and then Michigan State University extension program explored a little deeper coping strategies um went through some mindfulness activities um as well as talking about how stress affects your body how it affects your performance and then we also had vendor tables of sorts we had small talk we had the health department both their Community Health Center and their substance awareness prevention program um Ellie's place our Fort program here with the district there was a

019therapy dog there um in eat and Risa that provided um information to the students that they could have conversations about the programs what they offered um as well as additional little takeaways um on their tables that they gave to the students um and the students really did seem to appreciate all of it um they had Smiles they were engaged throughout all the activities all the breakout rooms I personally was quite surprised with the level of participation in front of their peers that they truly engaged in and took this as a serious event for themselves um they also provided a lot of takeaways for us of ideas that they would like more information on um the second pamphlet that you got um that's called the demographic and Survey data report um has all the information the

020statistics about the actual conference itself so where the students came from what high schools um this was a high school kind of 10th through 12th was our Target demographic um but we did have some ninth graders from Lancing Tech also attend um kind of the breakdown of ethnicity the schools and their grade as as well as male female um and then just some Keynotes about what each speaker spoke about what the breakout sessions were about and in the very back you have kind of the takeaways I think that some quotes that the students made themselves we had them all do a survey at the end of the conference to give us feedback of what they would like us to improve on for future years um and really talking about um the pieces they really enjoyed

021um and for what I took away most was the suggested topics that they wanted to learn more about um they wanted shorter sessions with more information and more hands-on experience um but managing stress sleep and wellness the body image and social media I found some of these were really interesting to hear from them versus always hearing them from adults as what's needed for the students um so overall I think this was a amazing event for the first time um giving to our students um a piece of mental health that um this whole grain is intended for so it was truly exciting to be able to do this um and before Julie I hand this off to Julie um just wanted to kind of give some updates on the team Grant um we just started year

022three in January of the five-year Grant um we will be adding three additional mental health clinicians um that will be going out into the schools um we are also adding a clinical specialist and really the only difference is with the specialist we're looking for clinicians with more longevity in the field so they are more apt to be able to deal with District level crisis um this person in particular will be working under um Jennifer West working on the behavior threat assessment um as well as the fort program um so helping her kind of manage the threat assessments that come through the district help our administrators process the threat assessments and go through them and make sure that the steps are being followed correctly um and really with we are a federal department of education grant

023so we will be having some increased oversight just with the changes within the Federal Department of Education and government um on purchases with speakers and with trainings we just need prior approvals for some of those items um the other thing that is the biggest change is our change from restorative practice IES to um what we're calling foundations of success which will be more of anal based program trying to be more preventative with skills and services through the mental health lenss um to be giving to the students to hopefully prevent down the road those conflicts leading to more of the restorative process and Julie will continue to update on that all right thank you good evening everyone I'm Julie Ferguson and I work in the office of school culture I join the of practi this team

024and oh sorry it's on the top where is it on the top thank you for letting me know I didn't realize that all right I'll start from the beginning again uh my name is Julie Ferguson and I'm part of the office of school culture team um I joined the um working with the restorative practices team in January and I get to be part of the transition from the resort of practices to the foundation to success um um what I'm going to share with you first is a little overview of the restorative practices program that we were doing and some data as to students um contacts um what type of programs we were offering and what schools we primarily worked with so this first slide shows proactive versus reactive so um restor of practices is a

025combination of proactive which means you are providing services to hopefully give students some skills and um that they need that they don't get into any behavior issues and then the reactive is if they have a behavior issue we worked with them to sort of resolve that harm and to help them go back into the school or back into the class and get along with their students um um if you look at our data you see that our proactive um really spiked in January um North had their turnaround happening in January so our team was there for a solid two weeks going into all the classrooms running classroom Community circles and really trying to help North have a good start with their um their turnaround efforts but overall if you can see from the data that

026most of our work has been reactive which means something has already happened and we're contacted by a principal or an SSS or a dean of students to come in and try to help resolve the conflict the types of interventions that we've done this year are classroom circles um which are whole classrooms where we're teaching some type of skill to the whole classroom focus groups those are small groups of students who have been referred to us and we're working on different skills that they need such as anger management or social skills or whatever the the case may be peace circles um that is where we're dealing with conflict restor of conversations is usually a one-on-one or very you know maybe one on two um trying to restore um and resolve the conflict that had happened and

027suspension re-entry um we we work with principles to try to make certain when students come back to school after suspension that the supports are in place and that the conflict is resolved so they're successful when they come back to school um so if you look at our data you could see that um in January again we had 44 classroom circles that was doing the turnaround um but you can see that our as the school year progressed we were able to provide more services to the students so this is primarily referral based so as the principles and the ssss and the Deans became more familiar with the program we received more referrals interventions by school um you can see that North and Mount Hope have received the most interventions from us um again these are referral

028based so these are the principles in the other school leadership who reached out and asked for us to come in and help resolve the conflict in their schools so we're trans transitioning to a more of an Seal program based on the grant information um we the grant no longer supports restorative practices and so we are moving to a program we're calling foundations for success and we're actually very excited about it because it's a very proactive program so we're going to be dealing with the issues before they even happen um the program that we are putting together is a multi-tiered system of support and that is meant to meet all of our students needs so whole classroom small group and individuals still we're going to focus on social emotional learning and that is to support student

029well-being so we're looking at the whole child um it is 100% proactive and we will be working with students to develop their skills inner competencies so they can be successful for Life the program is going to initially be based on the trails which is a research-based program that was designed uh to support student mental health we are going to continue to provide ongoing support for the schools which will include professionally development opportunities for staff so that they can take um some of this program and put it in their schools also um the schools were receive guidance and resources and how to integrate the foundations for Success effectively in their school and uh we will hopefully have this program transition from restorative practices to the success foundations for success by April 1st that is our goal

030um this sort of gives you a visual as to what the mtss part of the program is so tier one is research-based core instruction and that's whole class support so our skills coaches will be going into the classrooms and teaching whole class skills about self-awareness or self-management self-regulation problem solving some conflict resolution so that'll be whole class based on the trails curriculum the tier two is a more targeted intervention and that will be our small group intervention and we anticipate that about 15% of the of the program will be small group and then tier three is more that intensive intervention and we anticipate about 5% of the program will be the individualized Intensive support where we'll be meeting with students individually oneon-one and really working on some of those skills and competencies that they need

031to be successful and that's it thank you thank you thank you so very much at this time do we have any board members that may have questions trustee Williams um as I was looking at it today a couple of words suspension re-entry that that's not resonating well with me if we can find another way because for me I automatically go to the outside world of prison re-entry we don't want to have that concept presented to studart so if we can look at a different terminology as far as that concerned anything re-entry to me means somebody going so we probably need to look at adjusting that or finding a different terminology for that so now I'll go forward from there the mental health conference you said 90 people were n nominated and only 45 how were

032these students nominated or what informations will put out to allow students to be nominated that's my first question I'll stop because I have a lot of questions okay um we reached out to administrators to get with their teams to um determin students from 10th 11th and 12th grade with the exception of laning tech we use both grades because they have nth and 10th um they picked the students that they felt were most in need of getting the information um and if there is another way to look at that for next year we're certainly open to that we were kind of trying to reach out to get don't want to say quickly but trying to figure out who are the highest need students for the information was hard because it was a limited capacity for what

033we could have available for the students okay I was just wondering that because some students may have even been able to be self identified if that information was provided to them so that was a question um the other question is that I didn't see anything regarding special pops or anything did we even Target some of the students in special populations at all in in regards to any particular I mean were I mean I know that the principles nominated them or whomever but we do have different demographics and so special populations reached out special letter or anything like that um we did not reach out to special populations this year um we just went through the administrators in the building so no ELA or none of that was okay um how were the speakers yeah they

034were represented there we didn't specifically ask for Target population though if that's what you're asking yeah um how are the speakers identified um we did a lot of research I researched speakers for students specifically for kids for youth um I personally watched several speakers um and their videos looked through their reviews looked through other schools what they stated about the speakers um and I think then I brought a subpopulation of possibilities to miss black my director um and we looked at them as a team as well to finalize the top two that we picked so in putting this conference together was there any parental involvement at all parental involvement no there was not okay any more questions trusty Williams yes trusty Strode thank you so much for the uh presentation I think it's very important

035that as a district we talk about the mental health needs of our students and it can be a very interesting uh work space to be in so I commend you all from coming up here and sharing the information great great great presentation um as a data person you know I was coming with some questions you already know Susan uh for me when we get to I think it's page seven um we were I was looking at the reactive numbers especially for February it was like 63 here I'm just wondering because it doesn't show exact ly the age grade age range or grades of students um so I was curious like off the top what percentage of these kids what what are the age ranges for these students so they're primarily middle school middle and that's

036because that the program worked with k through eight and I was on a referral basis and that was that's for the age level that most of our referrals were for and I appreciated that because that was leading into one of my other questions I know that the conference it looked like it was absolutely amazing and very helpful from all the feedback and the pictures but Middle School is where we are really suffering Middle School is where we are losing a lot of our teachers they're having to parent in the classrooms due to some of the mental health challenges of the students we have bullying we have all those other identity things that are happening and occurring so I appreciate the effort of it being for the uh older youth at this time around right so

037out of the three years that we are working to we have two years left so I have a great idea pick for a suggestion I don't know who's involved but my thought was we look at middle years we can break it up into a pilot program it could be something that maybe you month of May is mental health awareness month that gives the schools an opportunity to you know rally around the students we have this great whomever you're going to have come speak with the kids and do a pilot of the conference at a lower or scale but in the Middle School and specifically the middle schools with the data that we have and even if they wanted to pull some of the you from the the data from before with this reactive of 63

038in February that's pretty high so then when we jump down to January you have 44 restorative conversations is that still Middle School too primarily yes okay so it shows me that we need to spend a little bit more time with our Middle School youth um to just support them as well as our Educators that are trying to teach and counsel um so that was just one of my suggestions surrounding what that would look like and if that's a great idea and if it's not I'm just happy to give my voice go ahead I just want to share our clinicians that we have we have six clinicians on our team they are all in the k through eight buildings with the exception of one that is at Lancing Tech um so all of the K througha

039and middle year programs I want to let you know do have a clinical representation in them there is a therapist either from the health department or our team in those schools um we also did have um I'm sorry one of the speakers go to two of the middle schools and speak one was at Sheridan and one was M um and so he did go and talk to predominantly the Middle School populations as well so that is something that we have on our radar um in year three I did write in for additional motivational speakers to push into the schools versus have them come out for a conference um so we are I just wanted to comment on that yeah a pilot would be awesome and I think looking at the data to reflect that when

040you do go for that ask would be very important seeing that you do have and we know that we have clinicians in the schools for our middle years but sometimes they don't know what's happening until there's a fire so if we can get it addressed before we we have fires and we're having 44 restor conversation restorative conversations that would be most beneficial also you have some children that may not express any behaviors highly to maybe have a removal from school that might be suffering silently and then we have the other side of it so you know just something around that line I think is great work I think the conference is amazing I can't wait to see the more things that you all would do but just streamlining this data with the age range as

041well as even if we go dive into the schools because maybe there's a certain school that you spend more time on in year three or phase whatever but if we have the data to back that up that's going to help us get the results we need to make sure that the program is actually being effective thank you thank you trusty stro any okay Dr Rodriguez thank you mad president thank you for the presentation Dr Willer we are having a statistic about covid what other illness we have and the teachers and the students they maybe they are percentages more than covid most of the other illnesses that we see between January and April are respiratory illnesses as well so we might and actually have seen the rise in influenza A and B uh we which is

042all the same mitigation that we will do for covid anyways you know they're all respiratory born illness maybe we need to include that in some way that we have a better idea of what kind of going on and and the attendance of the students to the classroom and teachers and all that they we know how to protect the community not only by covid but many other illness that will continue now yes the good part about the covid mitigation is it's the same mitigation that we do for influenza A influenza B so by doing the strategies for covid we are helping with the other but I'm happy to bring the the numbers to you yeah yeah oh no I I if I don't mind if you don't mind yeah I think it's a great idea the

043one thing I just want to be careful of is um certain diseases don't have to be tracked and certain uh staff and our students don't have to report them so it'll be a little bit more difficult to say there were 37 cases of flu with covid there's a little bit more of a tracking but if it's okay with the board what I'd love to be able to ask uh Dr Willer to do is give a kind of an update around like just disease in general we just we probably won't be able to get the hard numbers because of the way that the data is taken so yeah that's a really good point it would be what's reported thank you I think that would be be that will be great the second yes to go back

044a little bit what board member Williams was talking about about the 90 91 and 49 um do you have a criteria and selection I don't think you get you don't have anything in writing for the teachers of how to how to recommend students to go yes there was guidance sent out not to the administrators of um there's kind of a description of what the event was going to be um there was guidance on picking students who they felt would benefit from the information that would be presented at the conference um and we also wanted students that would be able to sit there all day um because it it was pretty intense um sitting through an entire school day of mental health related information so we wanted to make sure that they were capable and it

045wouldn't trigger any other behaviors from them to be intaking that information as well and what grades whose grade was the 9 to 12 it was 10th through 12 except for Lancing Tech because they only have nth and 10th graders there do you have the numbers by school yes that is in this report on page two yeah right on the inside so um seon was seven students that showed up um 13 were from Lancing Tech 18 were from Everett and 11 were from Eastern and I believe the three big high schools were asked to bring 25 30 sorry um okay do you have do you have an idea that how you going to follow up with them with the schools yeah with the students and all that because they had the training now how what happened

046after that yes so that is a great Point um and we should be following up with them prior to the end of the school year um to see how did they take that information back to their school did they share it with their peers um and see what the takeaways were for them and the staff that attended from those schools too having this day with them they can be a great people to change the culture in the school and helping and follow up not only at the end of the year but every three weeks or two weeks or whatever you decide with the group that will be beneficial I think okay thank you very much Madam president thank you I'm going to get I'm working my way around all righty did you have anything trusty

047H oh trusty Boer thank you um everyone Dr Susan Christina and Jennifer Julie Julie is it Julie okay Julie thank you um I really appreciate the presentation I also I do want to make note I appreciate the report um it was it was good to read through as you were going through it I do I do have I have several questions so it says the conference prioritized student mental health centering on themes such as student voice self-belief authenticity resiliency mind fulness and access to school and Community Mental Health Resources I am a little concerned I do not see Capital Area or the laning Learning Hub knowing that they may have a higher population of students that would have benefited from this what was the reasoning or was their reasoning or were they invited were they

048not invited can you we did not invite them this year we truly were trying to get a conference put in place and work with the students um in the main high schools for the first year next year we do plan to expand that and access more students um this was truly a pilot trying to see how it would roll out how it would go how it would be received by students and the schools as well okay but I do agree with your statement yes yeah I mean yes because when you're talking about the resiliency and mindful if you really want to test the measure of something you take maybe some of those difficult test testers to see does it really work is this something that we can really use and is it really helpful especially

049for a population of students who may need more talks about resiliency and resources to mental health anger management and things like that so I appreciate that you all are addressing that in the future a little disappointed that we didn't choose to do that this year to really try to Pilot a program my my next question is just in regard to you said on the proactive and reactive if you have spent any time inside of a classroom you know that between January and March it starts to get really wild my time in the classroom I learned the very first year if you do not get a hold and be proactive February March and April are going to be really really tough and so having no knowing that I'm actually a little shocked at the reactive High

050numbers for February that almost implies maybe we were Pro active in January but then once students re-entered we might have done a hands off we met with you so can you talk about how you may have done any followup after restoring students yeah I can talk about that um so the program the restorative justice program was developed to be more of a reactive program rather than proactive and that's just the way the program was developed um we I recognize that we need the proactive part and so we did so if you look at our numbers in August septe August October November and December you see that the actually the proactive part the classroom circles were pretty low and so we made I I started with the program in January so we made a solid effort

051to make certain that we were doing more proactive because I was a classroom teacher I know how that is I was a principal I know how that is so I understand the behaviors and the importance of addressing these things before they happen and so that's part of why I'm really excited that we're transitioning to the foundations for Success because that is all proactive and so we're going to be able to go into classrooms and really start laying the foundation and teaching the different competencies and the skills that the kids need and they'll be able to take those skills and then next time there's a conflict on the playground or whatever hopefully they'll be able to take some of those skills that we're teaching them as a classroom or in the small groups or even individually

052and use those skills to to make better choices so they're not throwing punches or they're not you know doing something that would require us to be reactive so the idea is you know and we're starting this program late in the year but I'm really excited because next year we'll be able to start at the very beginning and hopefully help establish a lot of that within the schools and so it is exciting okay so the next question I guess it will be twofold is because we are starting so late in the year I am ass assuming you will be trying to work with teachers on this and have we taken into consideration especially going into a testing season that can be stressful now you're also going to be introducing something else that would be one but

053then also foundations for Success how do they define success for the student and then how did we pick this program so the foundation for Success isn't necessarily it's because we're giving them the competencies and the skills so they can be successful in life so it's not really we don't really have a bar and you know you've reached this bar and now you're successful what we'll really need to start doing is tracking our data and looking to see the classes that we provide the instruction to is there a decrease in interventions that are required is there a decrease in discipline that as required are we seeing the differences for the kids who attend the small groups you know we need to track those kids and see is the program making a difference so part of putting

054the program together foundations for success is there has to be an evaluation tool so that we can evaluate the success of the program itself and then we'll have to make tweaks you know based on that um the data that we get back from the evaluation of the program um as far as the teacher the idea is that right now our team is going to go in and we're going to lead the classroom instruction and hopefully we'll be modeling for the teachers um we are using trails and that is something that the district has already had in place on some level for several years so the Trails program isn't new to a lot of Lancing staff um we recently did a survey and we found out that a lot of our staff and schools are not

055providing seal in the schools and so we are finding that this is a great need so we anticipate that as the program you know starts this year that it will grow um next year and we will really see the impact next year I will say too this isn't a oneandone we're not pushing in teaching a skill to a class and then leaving forever this will be an ongoing I think education for students especially the Young is you know going to be a prime population too this is a long-term project because the more that they can learn over time they're building on their skills they're building on their self-awareness understanding feelings what they're actually feeling versus being told what they're feeling um so this is really a longterm kind of life lesson of how do we

056help our students understand first what's going on with them second how to deal with what's going going on with them and how to manage and have coping skills so by the time they get to Middle years high school they have more self-regulation have more ability to kind of step back and use the skills that they are learning throughout their time here at the school district okay then I'm going to go back to my other my my my other question is then how are we going to define success I'm not asking for a bar but we should be able to say like any standard that we have for common core after completing this program or after this section the student will be able to so how are we are those things fleshed out and if you

057don't have them right now that's fine but okay okay but so then so then we're going to so then I'm going to strongly Circle back on and encourage we have to Define that because it's great to say words but if students cannot see I will be able to regulate my emotions I will be able to express with clear thought and vocabulary how I'm feeling then there's no measure for us to be able to say this program is really working so actually the trails curriculum does they do have objectives and so forth so there the students know what their objective is and the Trails program actually has um the curriculum is divided up into different grade level bands and each grade level bands has five units and there's about a total of 25 lessons in each

058of those uh units so I mean sorry for each grade band there's a total of 25 lessons divided up into five units and so it is an ongoing program it's not something that we'd come to your classroom and do one day and then we wouldn't come back it's something that we would be working with the students to go through the program to really build those skills with them yeah righty I'm circling back to Dr na Martinez hi thank you so much for the presentation um so I have I'll start with um my first question um I saw that all the different schools that had um interventions and I saw that Dwight Rich didn't have any um how do we do Outreach to the schools to let them know that this is something they could use

059so again this was the Restort of practices program that we were moving away from it was referral based so all the information was sent out to the schools there was actually a form that the referral would fill out and say you know these students this incident happened we'd like you to come in and work a restora a program with these students um so those are the schools that reached out to us um we also look at um the discipline data and like three of those schools that are pretty high um for our services are the ones that have more discipline issues than other schools okay all right um so I also have some questions about the new program um for the tier one one instruction which is more inclusive are all k8s getting the same

060instruction um throughout the year like the same um whatever workshops they are or whatever or how are we picking if they aren't so the schools that will participate in the program and those have not yet been determined they will all have the Trails program that's the foundation so those five units and 25 lessons is the foundation of the program so that's the tier one classroom okay and for the tier two and three which are more targeted how will students be like identified for those um I ask because um as a I'm all for like preventative and um but as a student who myself was tracked into like at risk or um you know I might get pregnant so I need to do these programs and it's really hard not to internalize those things how is

061it that we're going to um uh pick the students that need these things uh without like imposing our our views of of them on on them that may not be accurate right so I I was just going to say I think this has been a recent development of transitioning in into this program full transparency we do not have every detail worked out we're still working on all of those details um does some of this need to rely on school referrals to some extent yes um I'd be all about if students wanted to self-refer I mean looking at creative ways to really bring intervention into the buildings um some of this we've talked about of how our our staff walking through the buildings observing students themselves having conversations talking about what we do How We Do

062It um so I think part of it is just educating our students too so they understand what we're doing versus just oh I got referred to you or I was told to talk to you so I think some of it is a lot of Outreach a lot of pushing in um educating the students the teachers the staff what's appropriate what's not appropriate for referring um and really the whole purpose of this program is through a mental health lens so it is how are we looking at our students still in a sensitive manner um and helping to reach out to them and push in just like the clinicians are it's um not a punitive program at all um and it is truly about how can we help give you something that might help you down the

063road in the immediate moment or in your future that you can't see it thank you thank you oh thank you uh vice president Lopez you had a question thank you thank you for the presentation and thank you for um defining the um restorative and Foundation from proactive to uh reactive um we do have I believe a lot of uh staff who was training restorative justice that's what we're talking about right restorative justice okay um will they be train in this other uh program uh Foundation I would love for all the school staff to have a good foundation in social emotional learning um I think it's um a true um benefit to our students um if they can again like I said earlier understand themselves how they fit in the world how to regulate because no

064one can come into school and learn algebra or any subject if they just woke up didn't eat breakfast didn't have a way to get to school or they were sleeping on someone's couch or whatever they're just not going to come in and learn um so it's helping them to have some skills to find their voices to find their ability to advocate for themselves to just understand themselves better um so I think the more we can give to staff yes um it's it's a much needed skill that I think would also help classroom management um the way adults internalize student Behavior as well is um I think what also contributes to some classroom mismanagement um if I'm reactive to a student I'm not demonstrating those skills either so I think the more we can give to

065teachers to the staff in the buildings will help them also regulate themselves while teaching um and then in turn be able to role model and teach those skills themselves so this in a PD format for them um it would have to be um they all also have access to the trails curriculum if their um administrator of their building signed up for Trails um so all the seal curriculum is available and schools should have a format that they're following um and some schools use differental curriculum um but what we realized is that there isn't any consistency throughout each school and how many teachers are utilizing it um that's what our survey shared with us is that um even the administrators weren't completely aware of who was trained in what or using what program uh one last

066question this is for uh Dr Wheeler so going back to maybe Dr Rodriguez started to talk about um we know that there's an issue with misiles you know not in Michigan I hope but elsewhere the my question to you is are we doing any kind of um preparedness in case something happens with the missiles some in one of our schools it is yeah it is true that measles is not here yet and we hope it will not be and we don't want anyone to bring it back over spring break okay that's an important Public Announcement there but seriously we do have a strong nurse team that we can quickly uh partner with the Ingam County Health Department uh should the need arise yeah right well that that's important because so let me ask another question

067do we know that all our students are are uh have their immunizations up to date and do we know who who students that don't have that I mean don't give me names and numbers I just want to know that that you that we know yes and and so if if we know that a child is not immunized are we looking at that child in a different way or at least be aware that they I guess are more susceptible to meil than or any other disease and that's the key point they are definitely more susceptible if they're if you are immunized for measles uh you're about 95% safe from uh getting measles should you come in contact with it we do know what the immunization status is of our children when you enroll in school you

068provide your immunization records and then periodically uh the immunization status is updated we take samples of grades and children and look at what those are so we could quickly um in the event that we had a measles case here we could quickly know um who in the school in the classroom is vaccinated and who is not so we could address that well I just bring that so that we know that we're prepared and ready to go into action and the public knows that that that's in our mind and to keep the the children safe and adults yeah thank you thank you vice president Lopez trusty herd thank you thank thank you um I I have a few questions myself actually so I can understand as we go on as a district adopting or um transitioning

069from one conceptual framework to another um as it fits the students of the day I struggle with this change honestly I was fine with it until you said that the district has been using trails for several years can you explain to me I'm very new so can you educate me does it cost money to use this framework it's free okay my second question is if this um no my second question is is this a district level um framework that everyone has been instructed to use or is it a strong suggestion that they use it and why should they start using it now if it is not mandated from the top for them to do it the reason why I ask um and I guess I I don't know what several years means I was a

070teacher in the district several years ago and can remember RJ and seal these buzzwords that we're using now and going through extensive training at the time about how to integrate that into the classroom here we are a few years later and you're saying you know we want to do something that buzzword proactive buzzword teaching skills buzzwell buzzword con constructive life lessons and all these things um but the framework that we're already using Madam president already boast to do that and we've already been saying that we've been teaching these things I served in the classroom not too long ago under this Administration and there were seal lessons at the beginning of every lesson where we were mandated to do seal time for whatever you know the reason was at the time now of course I was

071an outside person subbing in the district um but it boast to do the same thing and so as I'm looking at at this and it has so many of the same tenants can you help the people at home understand what is the transition we we say we've already been doing that and then also of the attendance that Trails because I don't know the the framework um and I didn't I I wish I would have been able to do a little bit more on this so please educate me um what tenants are we saying that we're hoping students will get and I know we asked that in one way when we talk about goal setting by the end here but I know that there are certain things in your research that you see um with looking

072at the data more than I have these are really things that our students need um I I just wonder about adding new things just because I'm not being accusatory to say just because but it seems to me if we're going to be using the same tactics with the same kids with the same level or lack of level of buyin or shared commitment from administrators by your own admission you're saying administrators in this dist District don't know what's going on if they do know what's going on they don't know what's happening at the building level with who got trained in their school communities and don't know how to implement and how to follow up trusty HT I was going to ask where your question to because you referred to me and then you referred to them

073is your question for them no my question was for you you too but my question is is if this is a district level thing how are we say saying that our administrators in the school communities don't know how to implement this and don't know which faculty under their watch are implementing these things that's it's there seems to be a disconnect and I wondered if someone could educate me to fill it in so you on clarification yes please all right and maybe the superintendent wants to answer himself I don't know I'm going to direct this to to our to our you guys can answer first and then I'll I'll happily support from from my understanding administrators have been allowed to pick an seal curriculum to use in their building um now do staff transition through different

074schools at times yes um so I is there 100% Fidelity I can't answer that question from what our survey pointed out was there was a need for additional seal education um and resources to students students um they're I think to say one curriculum throughout the district as a mental health professional I would say I would strongly recommend that um because the same language the same skills the same verbiage is important for students who go from school to school um teachers who transition schools and buildings that that would be a suggestion um I think the concern was how do we give students continued skills that also the mental health clinicians are pushing into the buildings and taking time to teach students um and getting referrals for you know how does a kid do deep breathing is

075that what we want our clinicians being utilized for or is that something that another staff could be working oneon-one or push into a classroom and teach students how to manage stress manage strong emotions um I don't know if that answers the question or not I I think maybe it'd be helpful to just step back to talk about what we're actually talking about there is a grant this District got a grant the district is trying to take the grant which they uh which they applied for and got which was about ways to bring Support Services to children and the change between RJ to this uh or sort of practices to the foundations of success is something that the federal government and the grant has kind of forced upon us and so what their the team is

076really talking about is saying we very much care about LCL we very much care about mental health and we think that these are good practices that we should bring to Children this isn't a mandated anything this is the team went out got a great Grant from the federal government to try to support children they were doing it in a let's say the way they wrote the grant originally was a little bit more reactive this as you can tell and it makes some sense right is you want to empower your principles to say hey schools who needs help oh little Johnny does okay you go but what we're finding of course is that sometimes it's a little late if the principal is saying Hey Little Johnny got into his third fight you want to make sure

077that you're getting there beforehand so I just want to make sure that um because I really appreciate the question which is hey are we just retreading the old stuff that we've been talking about five years ago and that's that's not it in terms of the structure I think the issue is that we've never said we as a district are mandating this thing for this thing right now I would certainly love the board to have a wonderful and robust conversation of do we think that that's something that we want to make a kind of Lancing School District thing that'd be awesome but right now what uh the three one uh the three folks that are uh presenting are talking about the team's Grant which was this multi-year multi-million dollar project about how can we start to

078bring more Mental Health Services to the children so I totally hear you because what I would hate uh the outcome to be is oh we're just retreading the old stuff right and that's kind of how it sounded so I totally hear where you're coming from what what's really happening here is they're trying a lot of new things having this conference they're trying to do more proactive things and so I think because it's new they're just kind of getting this off the ground you're going to see a little bit of that I mean my hope is to invite them back at the end of the year after they've done the transition to the foundation kind of curriculum or Foundation I guess ideology so that would really show if we're doing or not because certainly the other

079concern I mean you know if we're really trying to get to our most atrisk kids llh and you know cake are probably ones that we should focus on too so yeah so I just want to make sure that we're because it's it's a lot of stuff here and so I know it could sound a little like dis disjointed but really what I appreciate about the presentation is that for the first time we're actually even sharing what we're doing right is that we got this grant we got to get it off the ground now we're sharing the students that are being part of it but I will say the concern has always been and this is just education so much is referral right you know you have to you say to a school hey do you

080want it so when it was pointed out like Dwight Rich has zero well we're not going to force the principle to refer the kids but what we can say by sharing this data is talk to that principle and say hey maybe you want to you know try it uh you know and talk to your friends at Mount Hope and North they seem to like it so that's that's is a I mean I'm happy to continue to to talk about it but I really appreciate you're asking that because I don't want it to seem like there's that issue thank you madam president I wanted to apologize if I missed the part of the presentation that said that this came from a million doll Grant and I may have missed that and so that thank you Mr

081superintendent for because I think maybe I'm asked my question wrong when I said does it cost money I probably should have said is there money involved in this why are we doing this and so that you know takes my other 10 questions away and I think it might be helpful to start with saying hey we got this amazing Grant yay us so we are you know making a pivot so thank you again yeah no thank you um yes trusty thank you trusty herd for for that clarification about the money and I'm want to um superintendent sh Diner um sure trusty stro has a question for you oh yeah of course yes so thank you for sharing the information surrounding now we're sharing what we've what we're doing uh we mentioned again that this is a

082grant we mentioned again that we're in year three out of the five so we have two years left and we know that with any project is going to take some time to see some groundwork being built so we just want to I want all of our colleagues to hear that part I think this was a great presentation but I did have a question in regards to you when we're talking about the presentation of sharing what we're doing sure I'm guessing pres Madam president or superintendent who makes a decision and win the presentation comes to our table sure I just want to be clear about the process of what that looks like number one um we're sharing what we're doing and what's going on which is great but I feel like sometimes I'm just being completely

083honest and transparent there is a little bit of Gap and misinformation one we didn't know that this was a grant two there's some data here but it doesn't tell me the age gr of the data it doesn't tell me what the practices were how it was tested how it was th thought out so I just want to know one who who looks at the presentation before it comes to our chair and are you a part of that decision making sure so couple things I really very much appreciate it I would just point out to page three the first slide when they were sharing is about the team's Grant so if that was not made clear that's totally on the presentation but I just want to make sure of that but the the the bigger doesn't

084say Grant here though yeah I mean it just says team Wellness yeah yeah no and and I will have the definitely take that they should it should have said grant that that's all um maybe with a description yeah no that's fine um the where this came from and just uh is year I don't know three years ago um the board had asked us to do monthly updates on covid on health so that was a request then uh two years later the request from the board was to not just give health updates but to give mental health updates so again the board asked for us to do the kind of we had to do the health updates but then the board said we want more than just Health updates we want mental health updates so starting

085I want to say last year the team under Cordelia and Sue started to add mental health updates so that is all board directed you said we were going to do it once a month which we did and then you wanted us to add the the health and wellness including mental health which we did so it's always the first meeting of the month they always do the presentation and we've been very want you know willing anything you've asked was certainly added and so again it used to be just covid numbers it used to be just Health numbers now we've included the mental health Capa uh stuff and so that's why today they're adding not just the covid numbers but the updates on what we're doing for mental health if the board would like to request something

086else or something different just let us know but this was our response to the the board so it's always the first meeting of the month and it's always an update about health and then mental health so I'm just making sure I'm hearing correctly this was an adopted practice from the previous for Board of having a topof the meeting Mone mon meeting with Wellness adding the mental health piece um which is great I'm just asking about who's evaluating the presentation before it comes to our chair there seems to be some pieces missing so I don't know if there's a different process but I just want to uplift that and then also for my board colleagues I greatly appreciate the dialogue and conversation that we're having today I want us to be mindful of what our mission

087and values are collectively as a board I know that's just giving that information up front here it seems too that we're asking the same questions in a different way so I want to respect their time as well I just want to lift that to my colleagues thank one concern I I just want to point out with the question is when you say there data missing so I think I'd like to again we serve at the well I serve at the pleasure of the board they serve I guess at my pleasure but uh but well they're actually unionized so it's a little different but um you know so I would just really uh request and maybe this is a conversation we can have on Saturday uh when you say there's things that the board would like

088that's missing I'd just like to know that and necessar it's not necessarily data missing there's just information pieces when you're doing a presentation that is left out so if there's a grant piece or you're coming about a program and we have new people to the table just an explanation of what that is I'm not saying that nobody did anything wrong you guys had an amazing job I just would like to see a little bit more detail surrounding the presentation thank you and one thing I might suggest and I know it was brought up previously which I totally agree with is maybe we as a unit superintendent plus the board can come up with a Cadence around giving you the presentation maybe like a week early and then if there's kind of concerns or or whatever

089we could try to address that before that cuz and again I you know I can only I mean I'm happy to try to preempt whatever you want because I love you guys but I can only do what I'm asked and so you know typically the way that it had worked before was that they would do a presentation we'd ask questions and we do it but I think that it would be awesome is if we just set a Cadence that says if the presentation is on this Thursday you would it in Your Hands by the Friday before or whatever and then we'll add whatever you want and I thank you so much for that I appreciate all the questions I just want to reiterate a few board meetings ago I believe trusty Boer and trusty herd

090both mentioned that in regards to previous presentations getting to us like a week before so if that's something we're going to yield to or vote to I'll yield that to Madam president but that's thank you so much superintendent yeah my pleasure and I love I love that we're having this conversation and I would just ask that maybe um on Saturday we could make a like let's come to a conclusion that that's the ask cuz I love you all and will listen to you but I I need the direction so if that makes sense that's super easy for us to do we'll develop a best practice on Saturday at our Retreat um are there any more question oh trusty trusty Rodriguez please thank you thank you mad president yes I think the superintendent was very clear

091what else you can do yes and um I don't want to go bad our students have had emotions all the time all typ of emotions and we don't have to wait until 10 11 and 12 year 12 grade to find that this our student has to learn about their emotions we used to have a program called Michigan model and we went to kindergarten and before teaching this kind of programs disappear but the motion of the student did disappear then how we can Implement a program from kindergarten to 12 grade that teach social emotional learning Behavior etc etc then yeah the superintendent mentioned what else we can do board members we have money if you don't have money we have to find it but that is the one of the more important learnings the our students

092and our families can have then I don't know it's Saturday but as soon as possible we had to see how we can go to kindergarten first grade second grade and start the program yeah thank you trusty Rodriguez vice president Lopez yeah one last question is really simple question you sure it's very simple I'll tell you I bet you so we have two more years of this grant right my question is how are we going to do what are we going to do to embed this program in the district after the grant you're not sure you're going to get another Grant but do we have a plan to institutionalize it because I hope after the fifth year it's a very good program right so that is my my ask do we do we have plans to

093yeah it's continue the services that this grant has allowed us to surface yeah and and continue it for for our children I mean it's absolutely our hope I mean the the great thing about training is that if we spread the training around throughout the schools that hopefully they're going to be there I of course I have to be transparent you know we don't know what the federal government's going to do tomorrow let alone in two and a half years we also really don't know where the focus is going to be from the state one of the earlier things that we've gotten and we've done uh is we have uh medical assistance at our schools and we have a lot of other Mental Health Services those are being funded by state grants as well as um

094federal grants it's our hope we love this stuff we think it's super important it's our hope to continue it you know ask me in a year and a half when we see that budget um you know we're going to do our best to protect it as much as we can um but you know teacher in the classroom principal and then you know you move down from there but it is our intent absolutely to continue this as much as we can because we think it's good well well I I guess it's about training right yeah and if we train our teachers sure shouldn't use train I guess give professional development in this in this area that the program can live yeah even without additional funds but we have to I guess at a certain point in

095time say that it must be mhm not that if the principal wants it or the school wants it yeah I guess we have to make a choice and and at that point in time you know money or no money but if we take advantage of the training right now yeah that it can continue on yeah and I definitely want the board to think of this kind of in two buckets bucket number one is the training right or the support or the the knowledge base and then bucket number two were the people so you know if you look on page six of the slide deck where it says teams Grant update one of the things is we were able to add three mental health clinicians will we be able to continue that after the Grant I

096I can't promise that but what I can promise is that hopefully everybody who's gone through the training will be able to utilize the training so there's two buckets right we we absolutely want people to start to learn these practices and we also have been really I wouldn't say lucky we've been we've been active in receiving money so that we can fund the mental health PE folks the clinicians the whatever I don't know what's going to happen in a year two years three years for that but just know that we're doing our best to thoughtfully use our budget so that we do what we think is the most important and certainly I always love to hear from the board and you know if hopefully it never happens but if it gets to a point where the

097budget is tight and we have to make a decision between one program or another certainly want to hear because that should be a collective decision so thank you questions point of information is this the right time to make a comment on the dis on the discussion or should I wait to the end for uh comments from the board to make a comment on yes please this is the proper time I I just want to point out um Madam president that I appreciate the superintendent and his team's commitment um for clarity it's my mic on I'll speak louder I just don't want to seem shouty I appreciate the superintendent and his team's um commitment to more clarity in presentations not that this one was not great Dr Wheeler and team um but also getting it to

098us earlier if that's what we come up with at our Retreat um I I just wanted to say because came up in the discussion that often times different people um make up boards like this with different intersections and different levels of understanding and if I feel um there is no Clarity and one has to for ask questions in the way that they know how with the understanding that they have I want to reject that that would be a waste of anybody's time or that it shows us not as a united front if I have a question and it very well me may be the same question president Moore that you may have just asked and I asked it a different way because I have a different understanding of what I heard does not imply unpreparedness

099and it also does not imply that I am unto toward the discussion of the board at large and uh this is how um I was made to feel by this and so since it came up in the discussion I want to say in the discussion I think all of us as duly elected members of this board have a right to ask questions as we need to to be able to represent the people who elected us thank you you're welcome and thank you so much for that and I totally understand we all comprehend or take in things a little different differently thank you I want to say if there's no more questions from the board I want to thank you all for your presentation this evening and for clarification great work great work alrighty so um

100moving on to reports can we have I'm sorry um Madam Secretary a report from our secretary at this time yeah thank you madam president uh so I went to the I s OA meeting uh on March 5th which is the Ingam School Officers Association um executive board meeting uh we um heard a presentation about uh superintendent evaluation changes um we also um talked about some of the federal education issues going on and um the ISD election and we got an update from the superintendent of the Waverly Community Schools and we talked about doing an annual review of bylaws we will not have an April meeting and then we will have a meeting on May 7th thank you so much Madam Secretary for your report um next we have our committee report from our finance committee

101and uh vice president Lopez will be reporting on behalf of um truste Kavanaugh who is absent as you can see tonight and I am aware of her absence okay vice president thank you madam president okay this is a detailed Treasures report for the period of December 1st 2024 through January 31st 2025 and it is attached in uh in the evening's agenda the full report following of the highlights the beginning cash and investment balance was 180 mil 424,000 receipts total 38,46 3,863 while dispersements equal 54,83005 3,590 in interest from fund Investments to the student and bond funds as well as journal entries to remove the the due to date from from in all funds the monthly transfer to the general fund for the bond expense was 3,419 the Indian general fund cash and investment balance on

102January 31st 2025 was 78 Milli 660,000 434 the general fund cash and investment balance is 4,460 248 greater as compared to the same time last year donation received during the month of December 2024 through January 25th uh January 2025 total 2,562 donors were Daniel Le uh donation $1,000 Heartland School Solutions ever donations $5 the black blackb and Jackson National donation 12sd 100 again black push the black black butd and essential donation to LSD $30 capital a delited way to riff $219 $24 uh the blackbud and Ecolab donation to LSD $10 de Transportation donated $650 black but black butt and as centure to LSD $30 again blackb and General Motors $56 Comerica Bank donation to Carl McAn memorial fund $1.50 the blackb uh blackb and eolab $10 the blackb and Jackson National $25 Michigan State University

103donation to the D D Rich theater $250 Alexander F FY ch's millionaire donation to uh Fort program $50 and again blackb and n and neelson Foundation Inc $25.25 that's for a total of 99 Madame President this concludes of December 2024 to January 25th Treasures report all righty thank you so much oh I have a question from trusty Williams trusty Williams um I I'm just a little concerned because I'm the donations that he read are not showing up on our narrative it's showing us a donation of $2,424 for December now some of the donations that he did mention were on the January report so where they combined yes they're combined I think you you can find both reports yeah but when he proceeded he said he was just doing the December so that's why I'm seeking

104point of clarification oh did you have a combined report you had but this supposed to be combined yeah he com it was combined The Narrative that he received was for December and January okay because yeah so that's what I'm saying point of clarification because we were all expecting him to do December then go back and do January because that's how it's presented to us but this a combined report okay was prepared this combined report sorry about the confusion you all pardon the confusion all righty and there any other well okay no questions alrighty moving oh h uh move to accept the report second it's been moved by vice president and second by secret trustee na Martinez alrighty um any discussion well we kind of had a discussion already uh yes I just have a uh

105just few questions in regard to both December and January reports I appreciate the shortened report and then we have the full report and since I am not on that committee that's why I'm asking this question so you have a significant number on in December and January of the full treasury report where it talks about a vouchers and check register and so can you speak to especially the amount of it seems if I'm reading this correctly these are checks being written to individuals and so is this like a reimbursement or so can I'm going to I'm going to pass this on to superintendent who will then pass it on to somebody else for that just I just want to make sure I know which of the documents you're talking about so I'm talking about the December

106full treasury report awesome and it would be on page 59 when you go to December 2024 check register the previous page would be all of your AC vouchers for December so page between yeah absolutely it's it's extended so just yeah yeah no AB absolutely um I I'm gonna turn it over to Kim first and then I'll uh clarify anything hi hi Kim okay okay so each month we report all of the checks written either by a or paper check um it includes payroll checks it includes accounts payable checks so yes there could be some reimbursements in there there's also probably payments to vendors for services rendered um capital projects Food Service everything that we issue a payment for during the month is report orded um there's also a shortened list in there that would say

107December 2024 listing of expenditures and it gives you a snapshot because you're right there are pages and pages of data yeah I appreciate that thank you're welcome that was my only question and I if I may I really appreciate that you're asking that question because the the more the board kind of understands this I appreciate that this can be gobbled theg so like please please ask that stuff um no I really appreciate that thank you thank you for saying that I just want to make sure as people that were duly elected that we're not just that they know that we're looking at these numbers these monthly reports because this his money absolutely coming from the district so I abely appreciate you Kim thank you that's why we have people in position to to guide us

108through um I would just like to you want me to restate yes I was going to do that for you no I'll restate it okay um I made a motion to accept the report but in in it needs to have a little more meat in it so I will restate the motion is that the I moved that the Board of Education received a Treasures report for December 2024 and January 20 2025th and approve expenditures as presented well we don't need to have another second because we had a first second and that was trust for the new reading I'm looking at Dan Dan's like that's it um re but we should have okay Al righty parliamentarian give me a thumbs up or our parliamentarian is going to um inform us in a b a small board

109a second is not needed for any motion wow all right we'll have a we'll have conversation all righty but so yeah um at this at this time we're going to move on to our um oh take a vote my goodness all in favor say all in favor say I I any oppose motion passes wonderful you all um second we have our report from our policy committee Dr or trustee na Martinez would you yes of course so the policy committee met on the 5th um he here in this room um and we are presenting some policies that we've reviewed twice as a committee and we are presenting um for a first reading for everybody um many of the policies that we are presenting with changes um revisions are because uh policy has changed and we have

110to update ours to match um and so we have quite a few so I'll go ahead and read them off and give a a brief summary of what they are so we have policy 6320 which is on purchasing and this one we added language to reflect this policy conforms with administrative guidelines ag6 320 we have P's 0100 uh 7455 uh or 100 is definition 7455 accounting systems for Capital assets and 8500 Food Services uh the changes here reference the Chief Financial Officer uh which we have changed to assistant superintendent of finance and budget and so we are changing the language to be accurate there we also have some revisions from Neola uh these are our Fall updates and these are uh p312 0.08 employment of personnel for co-curricular extracurricular activities so starting in 226 school

111year mandates valid certification in cardiopulmonary pulmonary resuscitation and use of AED automated external defibrillator for all High School athletic coaches um P 5340 student accidents starting in 2526 school year mandates the development of a cardiac response plan um P 6110 Grant funds uh ads design next to superintendent on Section A and selects option b for 75 uh 750,000 under subtitle Grant proposal internal interview and P 6114 cost principal spending federal funds added new language to conform with legislative updates selected items of cost increase from $5,000 to $10,000 p75 4.09 artificial intelligence AI is a new policy since it's a new thing that just has come up the following policies have added language to conform with legislative uh updates p1130 conflict of interest p3110 conflict of interest p411 0 conflict of interest um the changes on

112this are all the same they just uh pertain to different populations um P 6111 internal controls P 6112 cash management of Grants P 6325 procurement Federal grant slf funds P 6550 travel payment reimbursement P 7310 dispos disposition of surplus property p7450 property inventory P 8321 criminal justice information security um our next meeting will take place on April 9th and we will be hosting our Neola representative Pat ker for spring legislative updates in addition we are planning to discuss the f following policies P 5460 on graduation and P 5464 early graduation um I yep that's it right um may I have a motion Madame President I move that we delay the first reading until possibly our next meeting because all information was not provided where we can be accurately informed we most of us just got

113this yesterday yesterday I get it as the first reading however one of the things that we've been talking about is being prepared in Readiness and I don't consider us being prepared in Readiness I mean I read all of this and yes it's a first reading but I think some of us may not have even seen it until today um Madam oh call M president um let me look at my notes um the first reading is gives us time to read now to go over all of our material it's not expected for us to make a decision right now on this so I would recommend that Dr na Martinez when is our when do you expect us to have do our second reading for these items pardon approval approval thank you approval of our policies uh

114after the second reading so after the SEC and when is the second reading when we going to plan to have our second meeting next meeting next meeting and that is a week from to a week from today is there any way we can have our second reading in April to give us some time to go over this packet well I think we should um is would there be an issue with the legislative updates if we wait no I mean no I think uh you can choose to do whatever you want how much time you need yeah whatever you need yeah yeah so I I would and help me with the language parliamentarian so instead of um not voting on the first reading I would recommend tell me correct me if with the language um that

115we don't postpone this first reading this first reading and we just schedule our second reading at a later date to give everyone time to review policy I think I think to reading I think having it um our second reading next week wouldn't be beneficial for any of us I think the policy committee is okay with that policy committee is okay with that so with that that being said let me figure out the language these four people here oh this side of the right and may I add I do believe there's another policy meeting next week too so this is it canel well I I misspoke it's cancelled all righty so so trusty Williams your look at me looking at my guide trusty Williams help me trust the parliamentarian trust with the language trusty okay I

116think there are a couple of questions um first there was no motion yet to receive the policies for first reading so that's hasn't been on the floor and so a motion to set a time for a specific item would become an incidental motion as opposed to a subsidiary motion since it hasn't been introduced secondly the the question um was about if it needs to be at the the next meeting and the board bylaws state that has to remain on the agenda of each succeeding meeting until approved so it can be as many meetings as necessary but it has to remain on the agenda per the amendment bylaw so if there is first a motion as presented on the agenda then that could be postponed or not but if since that motion hasn't been made yet

117to entertain this motion is to set a time for this first motion so trusty Williams did motion that to postpone the first reading to the first reading we we postpone this read but it didn't quite right there's no motion to postpone yet because the initial motion wasn't made so my God so does she need to remove I mean does someone need to remove that someone needs to make this initial motion so what direction do we go go from here if if I may Mr parliamentarian can't um just a question to you would it make sense for the motion to be made by uh trustee to say that the Board of Education received the policy for the first reading as presented then allow of course any other member to make any other preceding motion and then

118that could either be adopted or not would would that be appr okay correct that's what I'm saying is that the motion to postpone would have to come after the initial motion is on the floor Madam president okay yes I move that the Board of Education receive the policies for first reading as presented all right and do I have a a second the second second so it was moved don't they don't have to second so it was moved by Dr trusty n and it was second by um trustee Rodriguez Dr um is there any discussion now yeah trusty Williams the discussion about postponing yeah yeah right if anybody wants to make that want to make the motion I I man I've got to try this okay give me let me get it right Madame President I

119would like to move that we um go ahead and do our reading today but then move our second reading far enough out at the board's discretion to give us who did not receive the information in time enough time to study wonderful so with that discussion all in favor it has to Second it has to be a second I thought we didn't have to do seconds we were just told we didn't have yeah but we're not GNA change until we talk about it yeah out that part so it it it sounds like there was a motion to change the second reading but that's not currently on the floor can't do that I just messed it up y'all y'all go yeah that's okay because we had our first and we had our second we had our discussion

120we had our discussion so now we're going to go before vote is there any more discussion not on okay so may I have up all in favor signify just clarify what you're voting ony that at this time what we're going to do is we are going to have our first reading we're going to proceed with our first reading and we're going as presented and we're going to do our second reading no no no no we're going to we're going to leave it leave it leave leave leave leave it leave it good can I ask for a point of clarification we wait we got a it's all good I just I have a point of clarification point of clarification yes uh first reading means that we are going to start reading exactly okay doesn't mean that

121you are yes we're going to start is the as presented yes as presented we're going to start reading as presented right okay all righty we're ready all in favor I signify by saying I I I any opposed no motion passes there you go I heard eight no seven eight eight I heard eight Madam president Madam president yes I motion that we adopt the reading for our next board meeting in April to give us enough time to do the second reading is that that's that is I think it just stays on the agenda until we want to move for a second reading correct that is correct in two meetings we can say now we want to pass the second reading no we we don't need to we don't have to do the second reading now we

122just have to approve the first Y and then this just stays on the agenda as long as we want to until we want to do the second reading and then we'll add it to the agenda and you all will see it on the agenda but we're not going to do it next week does that make sense I recall wonderful wonderful wonderful guess who's amazing the Lancing School District Board of Education alrighty with you got to bring some humor into it because if not what's gonna happen oh my God we're gonna have great ratings all righty with that let us bring let us uh bring us back um at this time we've got a oh our superintendent report terrific all right uh well good evening everyone um uh I have you know my usual remarks but

123I do I do want to say that I mean all four of you in the audience uh two of which well three of which who work for us and one wonderful daughter of somebody on stage um there are people watching and people do watch this and I do want to say really clearly that what you're seeing is really wonderful um a lot of times boards are perfunctory boards are rubber stamps and that's not anything these folks signed up for and I think if anybody's been watching me for the last three and a half years that's not what I signed up for either um democracy works in the open uh and organizations work by being transparent but also by willing to listen to each other and you know this stuff let's be honest doesn't make any

124sense and so we've got to be really understanding that this is good uh this is a really powerful thing to see and so I'm just thrilled to be able to be part of that because what I know is all of this is done uh with the best intent uh for our district and for our children and you know these policies some of which are just word changes but something like the AI uh work this is brand new and this is something that's really important and so we want to make sure uh that the board the duly elected board uh really gets a chance to look at it and discuss it and I also want to thank the committee work something that a lot of folks don't necessarily see is that groups of the board meet

125to do some of the hard work also to get it ready for the board and so you know I just commend the policy board and I commend the whole board for actually really doing do taking this uh quite seriously it it makes me nervous when we just go through an agenda and it's just like yes yes yes good we're done right because what that says is hey you know what's what's doing so I don't want anybody to interpret what you're seeing uh here here other than kind of really awesome people who care about uh the district um and of course I want to thank the staff who's always there uh to help uh answer uh any of these questions because that is that is our job um so that being said uh as always gas

126cards catac cards and Dean uh gas cards are uh at 2405 and uh requests in three 238 uh have been given out again as a reminder if any family needs gas cards um please ask uh you know this we're pretty quick about this now um and we know things are are are sometimes changing with Kata we're at uh 6 I think 45 request and uh 638 um being given which is great again if you need a catak card please let your schools know and then with Dean uh we're at uh uh 3 and uh uh 50 uh kids routed with 30 and uh uh three ,8 40 uh requests so there is still that differential um you know this is something that we're really working on but again for those of you hearing at home

127the students that have requested Dean it's not that they don't have transportation they're getting gas cards or they're doing other things they're getting Kata but we are still trying to work on doing that and what I will say to all the families that are going to be with us next year please please please make sure that when the trans Transportation stuff opens up uh that you let us know um we are trying our best to think about roots in a better way um you know I love that we are an a school of choice and I love that we have students that live on the North side of town that go to North which of course ironically is our most southern school but you know sometimes those kinds of things uh will cause some of

128the transportation issues so anybody listening at home anybody watching this later please please please let us know uh if you still have trans Transportation issues we're really appreciative our attendance rate is going up every year our high school graduation rate is higher sorry our High School attendance rate is actually higher than it was pre-co so we know the transportation options are working but we still know that families sometimes can't get their kids to school because of the transportation issu so still please please please uh be in touch with us we're we're there for you um uh you know I want to uh congratulate the the Saxton boys basketball team for [Applause] uh for for an amazing run in the playoffs I know that uh they're not going to brein this year but it is certainly

129our hope uh to to see them uh next year and really just a big big thought big support to our our our sexon athletes but really to all of our athletes all of our coaches all of our parents I know how hard that is to get your kid to practice get your kid to the teams get you I I I understand and our coaches have been great um our our Athletics programs and if you notice you know there're starting to be some some big wins you know we we had two teams in the the football playoffs this year that's that's been a long time coming we have a team going to the quarters that's a long time coming so you know uh look of course I care about English math history and science I care

130about graduation I care about proficiency rates but you know a school district is more than just that it's it's music it's art it's it's it's sports teams and so we we always want to congratulate everybody for that um other than that it's been a long meeting I I don't want to belabor the point but I will say that um you know we've made a big deal about it but I do really want to to to point out that there is now a red check mark uh on the wall uh we we know that we made it to 85 which is pretty amazing uh and just as a reminder that was it's for 2526 to school year so we've got two more years to go uh for the other two uh we're getting really close to

131the 90% we're hoping to hit it this year I can't promise but we really look like we're going to get it next year which is the 2526 school year I'm always transparent as you know um I don't know about the 11,500 that's going to be tough uh but we are at least uh you know holding steady and and trying to improve uh but it is certainly our hope that we'll have a at least one more red check mark uh on the wall and again just to remind everybody you know what we're doing in this room really matters and that's why we have our goals our mission statements and I'm going to point it out but we're going to talk about it next week is if you see those learning boards those bulletin boards uh if

132you remember we started something last year where schools would present their work a boardroom needs to be an example of the student academic work that they are doing and so the these boards are being put up we're going to talk about them next week and just as a reminder every month six new schools put up their work and will present it so uh next week uh Jessica benovitz and her team with the schools will help present it but I just do want to point out that now with our new space again uh we we have uh we we have that process that we're going to do again which is really uh terrific so with that I know we have a lot more to do so I just want to to end that and say thank

133you uh and yeah thank you Superintendent at this time we will move on to our new business and see we've seen we don't have any new business new business excuse me I'm so sorry madam president I had I actually had a question oh I'm sorry for superintend yeah any yes my apologies for interrup no no my apologies for not even thinking okay go right ahead can you really quickly sure because I'm I am doing my best to keep track of the numbers sure so can you give the gas card numbers the the gas yeah the gas card numbers um I gave 2,45 MH to 2,385 okay and then can you please do the Kata and the dean as well yeah I apologize if I no that's okay not uh and that was my only question

134yeah yeah sure sure so um I I think I have and again I can just get this from Transportation uh 650 and 643 is that what you have yeah there's a differential of of 17 that's what I've got for you oh sorry difference of seven I apologize a difference of seven yeah yeah yeah um and then Dean I have 3,550 is that what you have okay yeah of course and then 3, 800 and um because I know they adjusted it uh uh I think it was is 50 as well thank you no my pleasure and you know and if anybody's uh wanting these numbers and if the board wants these numbers get them updated once a week from Transportation I'm happy to just email them as well yeah are there any questions for our Superintendent

135at this time yes trusty herd I think it's awesome the the numbers that the superintendent says to us in board meetings is there a way on our website that we can have like a brag section when I first go on the LSD site say hey this many students we've actually helped and we got proof these many these many families are benefiting from our transportation and we have proof I would just love us to see us brag on it with the numbers sure I mean awesome uh I think that's a that's a terrific idea um you know absolutely and our comm's director is here and I know he would love to do that I think one of the things we also probably could do a better job is we we do a lot of positive things

136and we can get them more exposure so I love that I think that there could be a thing on the website but also more with social media things like that so yeah and you know look this is you know we're doing good work the community I is really doing an amazing job with this and you're right I I I would love to do that so thank you thank you trusty herd um any questions yes vice president Lopez thank you um you know you mentioned the sexton um team and obviously we're all proud of him proud of that shot what two weeks ago yeah so but but uh and it's good uh that that spend spoke about also the Arts and and other extracurricular activities I think we ought to U think about bringing some young

137youngsters both athletes and academic Achievers to come and be be recognize celebrate celebrate it celebrate everybody I think you know we have a young lady at Eastern I believe who who wrestles and has won all kinds of wrestling matches you know uh we have other kids that are doing wonderful things and uh but we don't see them you know and it'd be nice to bring them to the board and recognize them with cake the the kids yeah yeah with cake no with cake oh with cake no also also you know our staff yes you know we get reports from them which is good but I think that some of our staff had done wonderful things as well and they and they should be recognized at the board meeting presented with a certificate or something you

138know just recognize I I I love this stuff I mean you all know I I serve at the pleasure of there's nothing I like more than the board telling me I can have parties with people so this is this is terrific um just as a reminder this month's ISS is about grants next month's ISS is about enrichment and Athletics so I will if it's okay with the board I will ask uh that Steven Draper is going to do a part of the presentation if he can maybe bring some of the the athletes that are or and the Arts and Music to do that so I I think that's terrific and then in terms of Staff you know just as a reminder you know we've created over the last couple of years um celebrations of people

139celebrating their five year 10 year 20 year Etc so that's something that we have reinstituted which is awesome but I think bringing some folks uh when they do some like super duper stuff to the board uh that'd be great too so I know uh we we're going to hopefully talk about that on Saturday cuz you know you know let's we'll just make some rules as to like who should be here and then that be best practices best practices uh promising practices uh you know because I think there's nothing better than again to to show off the talent that's in this District so thank you thank I didn't mean to interrupt you superintendent but you know I love I love that best practices can we all say we're amazing no let me just pull it in

140alrighty um any more questions for our Superintendent at this time any more questions for alrighty new business seeing none do we have any public comments on non-agenda items no all righty well with that being said any comments excuse me from our board members at this time yes yes I have some announcements that I uh neglected to give during my report um some reminders March 14 we have a PD day so there will be no school March 21st also there is no school and then we have spring break between March 24th to March 28th um the MLK art contest is open and we have a website where folks can um go it's MLK midmichigan.com MLK dart-c contest to apply um and then our next board meetings will be March 15 we have a special board meeting

141at 9:15 a.m. this is our board retreat on a Saturday March 20th we have a regular board meeting and informational study session and April 3rd a regular board meeting and also um if you have not seen the Mount Hope school now has the name and if you want to ride by my hood and see it it looks really nice I really like it and I have a picture of it if you want to see it okay um and yeah the the school is looking really really great and I'm very excited for the fall to see all our students there so thank you great work great work any more com yes uh I'm I'm gonna go over here to trusty Williams and I'm come back over here and then all righty trusty Williams um our April

1423rd meeting many of us will be traveling going to the conference so can we look at possibly changing that date okay yeah yeah I forgot that you all were traveling cuz I'm not traveling um yes yes we will look at that date and we'll we'll let you all know we'll get an update thank you for lifting that at this time is there any other question yes trusty her oh trusty Rodriguez um maybe from now on the report for the secretary should be an our in our pockets would you like thank you yes and that way we know exactly what is going on wonderful so okay we can add that as a best practice see yes trusty herd I wanted to um give a shout out to everyone at ever high school you might know Madam

143president that I'm there liaison and have had an opportunity Mr superintendent to visit the school and the principal a couple of times even though I'm a proud J dub sorry um and I was assigned to Everett and I have to say for all the people at ever at high school I absolutely love you all I visited the school and for those of you at home it is a sight to see um to see sometimes the narratives that some people make up on the airwaves in real time I saw real learning real teachers real students having real um education moments got to walk through the hallways and was being grabbed by different staff members there's great things happening in my class come see that's great um and so I wanted to give a shout out to

144Madam principal Amy I forget the last name Mrs Bo and all of the faculty and the students at Everett High School um many thanks for all you are doing and thank you for being so welcoming to an old J dub to come and be your leaon yes trusty Williams I am so sorry I want to I went in the capacity as a G2 I'm not old enough to be a grandmother so I'm just going to say that but I want to give a shout out to up uh the north team we went over doing pre pre uh Kindergarten Roundup and oh my god when I say they were making the kids feel special they had things going on in the hallway this was after ours staff was there they were meeting the students um in

145my case um my to is autistic and there was no ASD person on site but the kindergarten teacher took her time with her and was just wonder I was like where'd she go they were going and doing their own thing wanding the building uh Mrs Kyle and her entire staff was just doing wonderful the Highlight for me though was they had a you know how you go to the open houses and they have the Dr backd drops so you can take pictures yeah it's at class of 2038 y'all oh my God I was like it was they were taking pictures and all of that I was like oh my God Miss Kyle you guys your team was so wonderful but it made me feel so old I'm like 2038 Jesus is that a number so

146congratulations to the north team for PK round up and everything yes to North G2 is that Grandma to no G oh GG okay I didn't know I was like now what kind of I got it I got it this is wonderful thank you all any oh yep we've got another comment from a board member trust I just have a really quick question because when you started the meeting you said that there was an updated agenda can we look to receive that updated agenda we were going through the updated agenda yes order the order yeah the order so can can I get that emailed to me I usually save them the agendas for the Mee because the one that was sent us doesn't look like no it does not yeah Alex can you send your send

147you a new is that correct was I looking at the wrong one that was the one that that I was was looking at the wrong okay okay I'll double check that okay and if it's not correct just let us know we for sure we okay wonderful um are there any how do I know yes trusty Lopez or vice president it's okay how's that VP okay uh I just want to invite all of you and and the community to the um 16th annual Cesar Chavez program at Lanson City Hall uh 10 flooor City Hall at the uh ton this um as the meeting room uh and and uh I want to let you know uh let it out the b that uh our own Dr Martinez narez Martinez will be our our speaker good wonderful and

148this is at noon from 12:00 to 1: and after that we will have uh some some uh food in the um as you enter the city hall in the lobby so you're all invited again uh March 31st uh 12 noon and um come and enjoy thank you for that thank you for the invitation you're welcome yes yes and uh trusty Rodriguez thank you very much it's a great celebration and thank you Mr Lopez for year after year you are having that for all the for the community I'm glad the superintendent mentioned this R and you remember I mention mentioned this room last time and how much symbolic and how much symbol is here but I forgot to say the all the chair they are there represent the public even is nobody there the big time

149was full and they were coming here now because we on TV maybe they are not here but that CH represent all the public that we serve the microphone over there microphone also represent the power with every individual that wants to talk even we cut in three minutes but it still is a powerful thing and about having people coming here today was a great opportunity to have some of the student that went to the training to be here and um going back to this social emotional learning we spend a lot of time talking about that I don't want that to just be a talking and continue do it I would like to find that if is possible we have time Saturday and see how we can move the district and this social emotional learning because how

150a student can learn math or science or English emotionally they are not true they can and and today because all the is going on our students also are having the influence of what is going in the society then whatever we can do and I know that we cannot wait to in two years from now when this gr is gone then now we are going to be thinking I think the superintendent also supporting we had to do something then I will it is simple I don't think it has to be big but has to be something from kindergarten to if start next year K to8 and we have some kind of the programs that will the beginning and we can see the benefits and there we can spend I think that will will be the best

151use of our money thank you Madame President yes just just just one more thing president Lopez and then actually I just want to thank you all for your support uh I was informed that I was reelected to the Michigan um masb board of directors and I again thanks to you I took 60% of the vote I don't know how many votes there were but it was 60% as many so thank you very much for your support wonderful Al righty so okay so if there's no more comments from our board our meeting adjourned is we're adjourned at 8:10 have a good evening