001I will do to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We have roll call, please. Becca Chamblas, here. Melissa Dodge, she is with no. Carlos Harp here. Cindy Holder here. Mark Kimell, he will be late as well. mccelpine Taylor here. Gloria Thompson here. Not public fundamentals. Got it. Public input is fundamental to the operation of Madison district public schools. Our public has an opportunity to speak at every board of education meeting. A period of time known as public comment is set aside at each meeting to give parents and other citizens a chance to speak directly to the board about school related topics. Anyone who wishes to speak to the board must fill out a request
002form and give it to the board secretary before the meeting begins. Comments limited to three minutes. The board of education accepts comments made during public comment for anyone or from anyone who follows these guidelines. Public comment is one of the many information sources the board uses before making decisions in the best interest of the children who attend Madison District Public Schools. The board also works with the district staff to address citizens questions and concerns. Do we receive any requests? No, ma'am. All righty. President, administrative report. Um, President Holder. Yes. I'd like to make a motion to amend the agenda. The same where do we want it? Um, I would like to go into close session pursuant to section 8C of the opens meetings act to discuss strategy and negotiation sessions connected with the negotiation of
003a collective bargaining agreement. So moved by Trustee Chamblas, supported by Trustee Thompson, and can we put it at um before the facility [Music] utilization? So I want 51. Is that okay? Yes, everybody. Okay. And discussion. No. We'll call vote, please. And this is just to put it on the agenda at 5.1. Gloria Thompson. Yes. Sarah McAlpine Taylor. Yes. Cindy Holder. Yes. Carlos Harp. Yes. Rebecca Chanas. Yes. Motion pass. Thank you. Next up, consent agenda. All matters under the consent agenda are considered to be routine in nature by the board of education and will be acted upon by one motion. There will be no separate discussion on these items. If any member of the board or any citizen request discussion of an item, that item will be removed from the consent agenda and will become the
004first item of business under the board of education. action items portion of the agenda. This consent agenda includes approval for the minutes of regular meeting May 5th, 2025, approval of the check register for payment as submitted in the amount of $45,61628. Approval of the personnel report submitted by human resources on May 19th, 2025. Anita Maker in support, please. President Thompson, I'd like to make a motion that we accept the consent agenda as approved. Thank you. I support Chamblas. Any discussion? Seeing none, we'll call vote. Becca Chamblas, yes. Carlos Harp, yes. Cindy Holder, yes. Christa Mcgelpine Taylor, yes. Gloria Thompson, yes. Motion pass. Melissa is here now. Oh, Melissa Dodge. Yes. Thank you. Yes. Uh, next up is the administration report. Okay. So, Good evening. Everyone should have a yellow folder. I want to start there
005before we go to the actual report. If you open your folder on the left side, there is a colorful page that says Oakland County School Board Association. So, this is one of the I think it's the last banquet in June of the school year. So, if you're interested in attending, can you just let me know by leaving your flyer? I'll register you as well as I will add it to your calendar. So it's right here trusty in the yellow folder first. Yep. Right there. So that's that. Also, there is some information that we need to you guys need to look at on your own regarding the bylaws to the Oakland County School Board Association. I plan to have this on the agenda for June 3rd. So basically what they want to do is for you
006to look at the proposed recommended amendments to their um to their bylaws. So if you look there's two pages that are stapled. The one in the colorful one that says the 2025 recommended amendments to the resolution. So those are in there and then there's a copy of the bylaws. So, if you can take the next two weeks to look at those, I will have it on the agenda for June 3rd to say if we're going to adopt the resolution or not. Any questions about that? Does anyone want these electronically? Are you I thought paper when you're reading bylaws sometimes it's easier to easier I think you sent them. I think you should have received an email from the school board. Yeah, but I did not send them but everyone should have them. I know I
007got them. I was just Okay, cool. So, that's that. And then let me know if you want to attend the dinner. Usually I attend with you guys and it's kind of fun. Just a way to see each other outside of these microphones and you get to meet other cool school board members too. So it's fun. Back to the superintendence report the paper. The the right side of the folder we're going to discuss during our study session. So leave the right side alone. Sorry, not trying to be bossy. Okay. So, the left side of the conversation talks about um what's been going on. I know you guys know that we have like this huge problem with losing fifth grade students to the middle school. So, on May 12th, we have a fourth fifth split in the
008elementary school. And what we want to do is kind of build an honors program. So, May 12th, I hosted a morning session and an afternoon session to parents. So, these parents were like specially invited by uh staff members who had kids that were performing higher in their classrooms and the principal was there just to kind of explain to them what Wilkinson Middle School has to offer. One of the big things that we do now is that we let um our eighth graders come to the high school and they get an algebra one credit. So, most eighth graders just take pre-alggebra, but we try to make sure that we get that honors track going. So, that's one of the things that we're doing to try to make sure it moves a little faster and we keep
009our eighth graders in our I mean our sixth graders at the middle school. One of the concerns that the parents had about conversations they asked, you know, we talked about like fights and behavior inside of the middle school. And so, the middle school principal explained to them that there was only one altercation inside the school. However, we was transparent. A lot of the fights happened at that park right up the street like Yeah. So like last week there was a huge fight, but it was only one of our kids and it was a kid from another school that was fighting our kids. So that was their major concern. Another concern they had was um staffing. Um there was one vacancy there, but it didn't last a whole year. So, I think that's one of the
010things that we have to basically um just put a better image out there for Wilkinson Middle School because I feel like they get a bad image. So, hopefully we'll get the kids from the elementary school to come to the middle school and they're actually going to come over there. I think in June they're going to do a tour and they are going to have to have an opportunity to eat lunch at the middle school. The elementary students complain that the lunch isn't as good in elementary as it is at middle school, but they don't understand the little ones. You got to be consistent. It's we can't do chicken tenders and fries any other way but chicken tenders and fries. So, we're excited for that. Also, in the umic department, our boys basketball, I'm sorry, boys
011baseball team coached by Eric Rogers. They won the MAC bronze division. So, that means that that makes us look really well. I think our sports is really turning around. We've had a huge problem with consistent coaches, but I think now we are on the road. And also, we have our track and field. I do want to highlight them who's coached by Ryan Coleman. We have our relay team advancing to state championship on May 31st. So, we are so excited about that. We do have a dilemma. It's the day of graduation and we have two seniors. So, if these seniors decide, I may ask you guys to be available the 30th and possibly hold a graduation for them to get them to walk across the stage before. So, we're going to talk to the families and
012if you're available, if we if it happens, I'll put it in my newsletter. We just need you here for probably like 30 minutes on the 30th so they won't miss out this opportunity with competing against in state championships because that's big for us. And then on the back, I just have to take this time to give Travis and Andrea a huge shout out. And I don't think I can thank them enough. From designing STEM labs to helping design uniforms to um getting equipment, Travis was able to Can I say this? Oh, Travis was able to um obtain $12,000 in monitors to replace in the district. And without Travis and Andrea, like I think we would not have half of the technology that we have. So I just want to give them a huge shout out
013and say thank you. And even like now, I don't know any tech integrator that's here at the board meetings consistently. So we really appreciate you, Travis. And Andrea. And last but not least is a huge reminder that graduation is Saturday, May 31st at 10:30 a.m. 11. So, no, it's 11:00 a.m., but I'm just saying be there at 10:30. 10:30. Perfect. It is 11. Can I ask who needs a gown? A black gown. Does anyone have you have to double check? I'll check. Can you just send me an email if you need one and I'll have one steamed for you. So, I just put 10:30 and we meet at the high school or you could meet at the campus if you want to get the gown the night before. or if you already have yours, we
014usually march in like right outside the field. So, whatever is best for you, but I say park in the high school and park behind on this back row because there's going to be a lot of parents there. Oh, and the carnival is coming today. Well, Thursday, you see all the carne trucks. So, looking forward to seeing you guys at the carnival this weekend. And we have science night on Thursday. So, if you ride past, it's going to be a lot going on in Madison. We have the Memorial Day parade on Saturday. Um there's a huge um event right after the parade where the band plays songs with the Lamford band and we come together in front of the high school. So, if you guys are free Saturday morning, please come out and look at our
015babies showcase their work. That's it for me. Any questions? Okay. So, next up is the second read and the approval of PO 5136. Uh, first we need a motion and support or do you guys have any feedback? President got the motion. I was going to ask for any uh the adoption PO5136 establishes guidelines for student use of personal communication devices such as cell phones, smart watches, and tablets during school hours and school sponsored activities. It outlines when and how devices may be used, defines prohibited use, and includes potential disciplinary action. Policy is intended to support a focused learning environment while allowing for appropriate and responsible use of technology. Approval is recommended to ensure consistent expectations across all school buildings and to align with current district needs and legal requirements. Madison District Public School Board of
016Education adopt PO 5136 personal communication devices. Speaker and support. Madam President, Trustee Thompson, I'd like to make a motion that the Madison District Public Schools 5136 personal communication devices. Thank you. Support. I'll support question. President Holder. Trusty Chamblas. Um, Miss Perry, it says on page 12, um, that this policy agrees that students shall have no expectation of confidentiality with respect to their use of PCDs on school premise premises and property. Is that only if they're caught in the class using it or like sneaking into one of the bad areas like that are prohibited or is that You just brought it up to me today. It's right here. at the very I don't know what your question is. I'm sorry. My question is, if a student is taking photos at a basketball game or standing in
017the hall during lunch using their phone, is the only time a teacher would ever touch their phone and go through it or look in it like if they were using it in the middle of class or do they could they be taken at any point? Teachers don't usually go through kids. I mean, administrators, whoever, they don't go I mean, we can't go through a phone unless they unlock the phone. And I think that to me I think that pertains to if they're recording something like if they have um recorded like some type of crime or something like that. I think that's what that relates to that we can have the cops seize their devices but we don't have a right to. I mean we can ask and if they decide to they can but we
018can't technically go through a phone unless we're given permission to. Also on page 13 it talks about law enforcement and there's poss trying to find the other part that led me to there but Absolutely. Add a statement. We did add a language the on the top of page 12 the reference to Chromebooks because that can or cannot be looked as a personal communication device because it's assigned to you but because it's district property it's not really a personal but we put that statement in there. We took that from we harvest it from another district. Are you able to on Chromebooks um do you guys have like a firewall so if somebody looks something up um some either guns or sexually explicit things that it gets um alerted? Yeah, we have Gog Guardian and Travis actually
019ran a report and alerted the principles of what was being searched and the principles actually had a conversation with the parents to let them know like hey your child is searching this and it's not appropriate. Perfect. Um I you know I'm a fan. Anybody else? Roll please. Rebecca Chamblas. Yes. Melissa Dodge. Yes. Carlos Hope. Sorry. Cindy Holder. Yes. Daric Alpine Taylor. Yes. Gloria Thompson. Yes. Motion pass to June. We had a request to move the um close session to after the sinking part. Yes. Is everybody okay with that? So it would be 5D, right? Yeah. Yeah. Yeah. All right. So I just need a motion to move it to 5D. President Holder, trustee Chamblas. I make a motion to move the closed session that is marked at 51 to be moved to 5D. Support Thompson
020supports discussion. Roll call vote, please. Melissa Dodge, yes. Rebecca Chamblas, yes. Carlos Harp, yes. Cindy Holder, yes. Christa McAlpine Taylor. Yes. Gloria Thompson. Yes. Motion. Okay. So, Oh, I'm sorry. Maybe I should wait. Okay. Um, so the first item on the study session, uh, is the facility study. So, we got a couple questions in the Google form. So, I kind of put something together and we can have a conversation and I can get your feedback and come back with additional information if needed. if there was anybody else that had submitted. I just know hearing from um those members casually, these were kind of some of their concerns. So, I just forward them and then if anybody else Okay. So basically I kind of put this chart together based off of questions that you guys asked
021and I just made it based off of multiple questions. So this first column tells you the how many kids are enrolled. But before we talk about that I do want to up top it gives you a scenario of CLA classroom analysis. So per the MEA contract these are the number of students that we are we can have in each classroom. So for K through three, 26 students. Grades 4 through 6, 29 students. And grades 7 through 12, 29 + 2, so 31. So that's how many we can have. So in ECC, we have a total number of 118 students enrolled. Um there are four empty classrooms. And one of the questions was based off of the empty class rooms, how many students can we add? And so if we're thinking about if we have four
022empty classrooms at ECC, let's say we have four kindergarten classrooms, then we can add 104 students to that building if we want to do full-size kindergarten classrooms. There are seven teachers. Three are special I mean three are GSRP, which they can only have 15 kids. Three are kindergarten. One is special self-contained where the kids come in the AM and PM. And then the other teacher is um early on. Well, she she goes into the field and work with individual students. There are six paras for GSRP, three for east kindergarten. Kindergarten. There's one full-time custodial staff. No, it's two. Oh, it's one. And what we've been doing is just having people go over there and cover um the ships for overtime. There's 2.2 to social workers. Um, and so these are staff members in this column
023who don't have schedules. So these are staff members who provide support to students, but they don't have a full load all the time. So there's 2.2. The point 2 is because we share the social worker with MEES one day a week. They go from MEES to ECC. Question. I'm so sorry. So just for ECC, there's 2.2 social workers. No, it's not just social workers. There's also like a speech pathologist that comes over there. But for ECC, there's a 02 social worker. So she spent one day a week at ECC. Oh, so you're putting all ancillary in that. I see. Okay. Yep. Okay. There's one kitchen staff and then the total amount in salaries is 7,500 I mean 752,568. And if you look there's one more page on the back that we can talk about ECC.
024It's not stapled to this packet. It's like a little sheet. One of the questions was that was that you guys wanted to know what was the cost and salaries as well as the operation cost. So for ECC, it's just this little sheet. Yes. Um we average about $800,000 for that building per year. Then MEES, that's our larger school. We have 398 students in there. We have zero classrooms, but not because all the classrooms are filled. like our special education, no our English language developer, PRA has her own classroom. So, some of these classrooms are just used by ancillary staff that they use to support oneonone. Um there's 32 teachers pairs. There are nine PAR professionals, eight are special education, and one is an English language developer. So we don't have any pur like in the
025classroom consistently unless it's for um self-contained. There are four custodial staff. So it's kind of like two in the morning, two midday. There's 4.8 inscillary staff. So that's your social worker that we share. Um we have a math interventionist, an ELA coach, a math coach. So that's what those are. We have nine kitchen staff because that building also cooks food for ECC which is why ECC only has one staff member. So we transport the food to ECC and three of them are just lunches. Yeah. Yeah. Three are lunch aids. Thank you. So total cost and salaries for me is 2.1 million and when you add the operation cost for me is 2.2 2 million WMS. We have 168 students. We have four classrooms that could potentially be filled. And if you use the numbers based
026off of the teacher contract, then we have we can have 87 students added. There are 11 teachers, two pairs. One is for English language developers and the other one is for special ed. We have two custodial staff, one in the morning, one in the afternoon. We have a social worker and a behavior interventionist who the behavior interventionist does go over to the high school one or two days a week to help out. There's two kitchen staff. They do an amazing job. Not that everyone else doesn't. And total spend 1.1,78,146 on salaries. And when you add the operation cost, that building we spend $1.2 $2 million on it's on the trusty it's with the last page. Okay, cool. Um MHS 237 staff students. So there is one hall, it's called H Hall that we don't use.
027That's where the science labs were. So when we received the bond, when we were planning for the bond project, prices were so high that we had to eliminate the scope of the work. So in order to get a lot done, we was like, what can we do to make this work? So we decided when we did the bond not to remodel the H hallway. It saved us money. And so that hallway is not remodeled. It was never used when I was principal. We just use it for like video game clubs, so on and so forth. So, there's actually five classes that could be potentially used. We just have to remodel them and update them. They're science labs. And to update a science lab, it is really, really, really expensive. I know only because I went
028there. I know the most southern part of that hall was science. The northern part of that hall was um home structures and then after that it was social study and and um so the ones in the north end of that hall aren't being used either. I don't know. I I don't I need room numbers. I don't I don't Yeah, I'm just saying if if you go if you walk from the um office down to a hall. So none of those classes are used. It's actually cut off for kids. kids can't even go that way because it it became a problem where kids were skipping down that hallway. Um they would take the long way to get to the lunchroom and it's it was a blind spot that we couldn't manage. So there's doors there is
029cut off. They can't go that way. Teachers two paras one is for self-contained classroom and then the part time part Oh yeah, part-time for self-contained too. Resource. Yep. Then we have three custodial staff. one in the morning, two at night. Uh we have one social worker. We do not have a counselor. Our we have a career and college ready administrator who is the assistant principal over there and she handles the counseling for um she anything pertaining to scheduling and stuff like that for the middle school and the high school. but we don't have a a counselor, but she does an amazing job meeting with te students, making sure they're on track to graduate. There's five kitchen staff over there who are all in the kitchen. That is one of the larger lunches that we run
030because we give the high school different options. They have like the same thing on one side, whether it's like um pizza, hamburgers, chicken sandwiches, and then on the other side they do different things for the kids and they make salads. So total cost for that building in salaries is 1.3 and then $254,000 in operation cost. So the grand total for that building is 1.5 million. Then if you turn to the back um the number of kids enrolled GSRP we have 30. That goes down the list and a look at that. I do want to point out that some of these numbers include because I just pulled a report, our kids that are enrolled in Vlac, that's our virtual learning academy. It's a small percentage, maybe less than 1%, but we get a we get some
031type of funding for those kids. Can you explain what that is? I'm curious. Do you know what percentage we get for Vlac students? So, we have Are you talking Did you say GSRP? No, Vlac. Vlad. It's a virtual VLAC. It's not on here. So, if a kid, let's say in sixth grade says, and the parent says, "I don't want my kid to come to school. I want them to be on Virtual Learning Academy." We don't have a ver virtual learning program, so we send them to the county virtual learning program. So, we have to pay them, but we still keep a percentage of the FTE. I don't know exactly what that is, but I'll let you know. But it's better than sending them to like Michigan virtual where we don't get anything. At least if
032we send them to VLAC, we keeping them in the county and we're actually getting some type of money from them. But I'll let you know. 28 kids. Thanks. And then another question was on enrollment trends. So basically this is a bar graph that shows how enrollment has changed over the last two four six years. So ECC ECSC those are our kids that are birth to three that we go out and we visit and we try to um provide services to them based off of referrals through the county Oakland schools. Then we have ECC GSRP program that that is for four year olds and it's um that program you only can have 15 kids max in a class. So that program is kind of expensive but we do get money from the county for that. Then
033we have our kindergarten um enrollment numbers. This year we did cut a classroom. So there was four teachers at first when we started the school year. We pushed it down to three and the new teacher was her first year teaching, but she was willing to go to the elementary school and teach a class. So we were so grateful for her. So we were able to cut that. Then MEES, that is one through five. Those are our enrollment numbers. If you can see, we're kind of like going back to where we were a couple years ago before COVID. WMS it seems like they have always struggled with getting or keeping kids. I think that's just we have to change the perception of who we are and what we're providing to our kids. And then if you
034see Madison High School, those numbers are have declined and finally went up this school year. And then some of the things that I don't know if I really answered all the way is how many students could each building take in addition to current count. I didn't know if you were asking how many can they take in based off of count and staffing or was that a question based off of number of empty classrooms? I was asking like how many was each building meant to hold? how many could we potentially fill it with and then how many would we fill it with currently at the current staff. So that is like a really indepth study analysis. I don't have that and we did reach out to plant man and they're going to give us a quote
035and hopefully we can use some bond or seeking fund money to figure that out. Okay. because I went online and I was looking at like balladedia and everything and it kind of tells you breakdowns of each district and it Cindy you might know better but didn't the high school at some point have 1200 students or more okay that I was just curious how many each building was able to hold um because there had been the discussion of merging buildings so I was just curious if that was even a thing and then the number of students anticipated income needed to have the district meets its current financial needs. That is based off of the financial need with the staff number, the number of staff we have now. Is that what that what that's referencing? So, I
036would have to get back to you on that. I was just asking like how many students would we need to be able to cover all the costs without being in any form of deficit. Okay. So that could be easy to figure out. What's our what's our negative amount of spending, Ebony? 1 million. So if we take that and divide that by P 9,000 will be what? And I do want to point out that the salaries does not include benefits. It's not loaded. It's not loaded. How many? 106 students is how many we would need to break even this year. Well, we would have needed. Yes. And so when we say salaries are not loaded as a a district, maybe Ebony can jump in and explain. We have to pay taxes on every employee and we
037have to pay insurance like medical insurance and that varies depending on what plan. It also varies depending on what retirement services that they are in because some people are in like a higher pension system than others. Can you some are uh for family and some are individual? So that cost is different. So in terms of how many new students to fund an anticipated employee raise, are you talking about just a teacher raise? Because like a staff, is that what you meant? Yeah, I just meant like um if you were to say we need ex like it doesn't have to be an exact number, but if you were like we want to be able to do in the in the contracts that we're going to do in the next 12 months if we want to be
038able to give them a reasonable and fair raise, we need x amount of students. I think we would need the 1 million to cut us even and to build our fund balance to what? To two million. Is that above 5%? I would say at least 200 kids. 200 kids to because in order to give raises, we need to have a certain at least a 7% fund balance. But on the other side of that, if we get 200 kids, we're going to have to hire more staff, right? I was thinking that there's a point where obviously if we did let's even say 25 students per each staff member we would have to hire um it's still we would still be a obviously ahead but it might be a little bit larger number because we would have
039to hire some staff right and so and that that will also impact number the next one how many new students to go to a general fund we would need new students and staff members. So, I think that's kind of hard to predict, but we can try to I chose that number specifically just based off of the budget that we were given. Um, I don't think it was Ebony. I want to say it might have been Steve. Remember, he said a certain percent where he thought like we would projected B and then it changed. That's why I chose that number. Um, there's some other things that I don't know if I've really addressed, but I tried to. But if you guys have any questions or any feedback, I can definitely figure it out. terms of career
040tech programs, we basically just send our kids to Oakland schools, Serasa, and OTH where it's kind of hard for us because we don't have that much funding. So, I'll give you I'm going to give not a career program, but let's say we have a student that's interested in Japanese. Well, if we have three students interested in Japanese, we can't offer that course because it's not cost-effective for three students. But instead, we send them to CASA or OTH to take different trades or different classes that they are interested in. And then here were some of the questions that were sent to me. Um, and I don't know if you guys want to have pros and cons conversation about this information about filling students with more K I mean filling filling buildings with more students or how
041do you guys want to take the conversation? Just when we talk about I'm looking here history and what the actual deal is. Do we own the building? I've done a bunch of investigative work because I've been asked and my kids went there in the 80s and we do own the building, the land under the building, but not much beyond where the library is. The rest of it is city. I did out to the city to confirm um that we are not paying any kind of lease on they have not gotten back to me yet to approach Melissa Marsh's secretary and um I did ask Ebony if we are paying a lease and it was not ever been familiar with. So, as far as the um finances go, it's not a check that she's aware of
042that we have cut. I have a question. Um if ECC stops being used as a school, if we were to use it for something else, do we lose access to part of that area? Um if it if it if it if it is used for anything but a school, right, the the rest of the land would go officially because the city owns it anyway, but we would not take care of it. the the land would revert back to a full official city park and then we would not take care of that land the building and the land whatever but we can sell ECC. Sure we could if we wanted to. Okay. Yeah. Can I add one more thing in here to clear some things up? One of the questions was can we add trucking certification
043at the high school? We can definitely look into it. We do. We actually did that a couple years ago because we were sending our bus drivers to get trained somewhere else and I said, "Well, why can't we just get one of our bus drivers trained to train the trainer?" So, we do have that. I just would have to look into seeing how many. But once again, in order to have that class, you have to have a certified teacher with a CTE sert. And usually those teachers kind of I would just have to look into that. I do know Mr. Kimble has been asking about that and um he had also said uh even before it kind of became a thing on the west part of the country um trucking companies are looking for that could
044be out there train and maybe have additional hours for adults that aren't in school. But go ahead, Melissa. Um, do you know offhand if any of our um current teachers are certified to teach like child development courses? if we were to look at doing something like moving um some of the ECC courses as a career tech program into the high school, allowing um like preschool teaching to be a career tech program for some of our high school teachers or high school students, they'd probably need to take a child development course as well to kind of lower the ratios um in the classrooms by having high school students in there and then potentially expanding it to like a Monday through Friday program in that sense to be a a little more competitive with some of the
045area daycarees. So, we have um a staff member that is um certified in early childhood development like that's her degree and she's working on towards her teaching cert right now. So, um but like would she be able to teach high school students? That's the part I don't know because the degree is in early childhood development which typically is like um you know 2 to 4ish and so I don't No, it it probably would be more of a CTE program and those are harder to find teachers unless you find somebody that another district is maybe looking for and you can share them and say maybe they come over here halftime and they go there halftime. Um because it's hard we would not have a full schedule for that person, right? No, that's why I was wondering
046about anyone currently that has any sort of certification or endorsement that would allow them to do that. Not many. And a lot of those certifications um because a lot of the um current programs that are in existence, they do have those lower L or um early childhood endorsed teachers. Some of them if they have like a K12 rider on their certificates are able to then Yeah. teach that. But it's finding that. Yeah. Yeah. Yeah. And then the um I just lost what I was going to say. Forget it. I'll come back. It'll come back. I I also did hear um our admin building used to be at Wilkinson right on the other side of separate doors and everything like that. So, um I know Mr. Kimble had said, you know, is it possible to that
047we might have to think about moving them back to that area? I don't even know what's there right now. Metro is the whole that whole wing is in Montro. Okay. Um even though I've sat in there, I didn't realize it was that far, honest. Okay. And then we do have another question was fiveday care for GSRP. So we know GSRP is only four days a week. We actually do offer that. It's and we only have two parents signed up. So it's the problem is is that we have to change our mindset. A lot of people are saying, "Hey, this is what we used to do. This is what we we used to have way more resources. We used to have a better image in the community. We used to have people who support Madison. So
048we have to the only way we can change our image is by changing who we are and keep showing up and just keep doing great things like sending kids to state championship having these courageous conversations um like the trustees did on Saturday with people like we have to change our image and we can't keep functioning with this is what we used to do because they're not and as much as I want to provide GSRP with five days it's financially hurting us for two students Like we have to but but we can't be we can't take 10 steps forward and then go two steps back by saying we need to offer this or being negative about the decisions that we make. We have to come up with some and we're going to come up with some
049cuts. Like we're going to have to change how we think. And I tell teachers all the time, well we we used to have this we used to have this budget. Well, we can't have it anymore because we don't have the kids, right? The other thing that my question is, you know, we're working so hard marketing and enrolling new kids and um you know, really every year we have been enrolling a hundred kids, but unfortunately we've had kids that left. So, if we're if if there's the thought of closing a building, well, then so our marketing is done. Are we not trying to enroll kids? Because then we're going to be at a point where we're going to we're busting at the seam. So, are we are we satisfied with our status right now? I'm not.
050I would much rather have more kids and and get this district back to where it was and focus on that instead of focusing on what can we close because then you're going to have MEA and then it's going to be well why do we have large class sizes and then that's going to be a thing that well we're we're used to known we used to be known for having small class sizes. We can't be known for that anymore because small class sizes is what got us to this point right now. problem is at this moment we're not able to sustain it for the amount of students that we have right um 200 student adding 200 students is a lot that is a ton and you guys did so much last year right and we were
051able to increase it by 60 60 right how long can we be in a deficit and I think those are real questions that we need to answer and when I when I hear that you know Madison High School at one time had a thousand students that's amazing but that means that a lot more can fit into what's the building currently right because right now it has please forgive me I don't have that number 237 right so that's a big difference and I think what we're saying is like can we investigate not that we're trying to be stopping growth we of course want to expand growth and I think that we would be remiss not to look at some other districts that have combined buildings in some way to reduce cost in our thriving just because
052we're talking about like hey is there some way I'm not talking about reducing staff for anything right because we we have such amazing staff and and they're they're with our students that's not what I'm we're talking about we're keeping some buildings open or maintaining them. For instance, ECC I want to say um you know the cost on to upgrade it is massive, right? How can we better use that money? I'm not saying ECC is the way to go. I that's not what I'm saying. I'm saying for example an an example, a hypothetical. I think we need to open the discussion not to stop the development of adding adding students. How amazing would it be if all of the buildings were bursting? That is incredible. Right now, we're not there. And it's Go ahead. Yeah. and
053to infuse funds into being able to upgrade the science labs, being able to offer more STEM opportunities, being able to pay the staff what we want to pay them, you know, um, and then attracting, you know, the teachers that aren't using this as a stepping stone district, but using this as a career district and saying, "This is where I want to spend my career. I love this district." And you know, I think we have to to look at it as an investment in that and when we take care of our people because right now, you know, that's what's so important is we have to part of building I think the district's reputation is investing in our people because education and our school district is an operation of people. So, you know, we have to look
054at fiscally what we can do to enhance the learning experience for our students. And the first thing is, you know, who's in front of them and how do we attract the best educators for them to go is there a list or maybe like a database of license certifications that staffing has because maybe someone has an obscure certification or or skill out there that could be a hidden gem. it could be that next opportunity for us. So, we might already have something within, right? Yeah, we do have it's a part of HR. Pim keeps a list and it has all the certifications. Um, I'll give you an example. We used it this year at Wilkersonson Middle School. We had to the principal was complaining that the kid needed some interventions and we needed to hire interventionists.
055So, I pulled the master schedule. I looked at all the certifications and I said, "No, you don't need interventionists. you need teachers to teach remedial classes. This person has this cert you're going to combine these two classes and make this an intervention class. So we do have that and we try to use that throughout the year. And I think one of the things we are planning to do next year is have a more detailed look of the schedule. So after count day, okay, what classes can we close? And we may have to layer off teachers in October if we don't have the numbers. If we only have two kindergarten classrooms or two three GSRP classrooms and we only have 30 kids, we're gonna have to cut. We're gonna have to say, "Hey, we have to
056let go." And that's just what we have to do. I mean, we have to think about and and I don't want to but I also don't want teachers to work in a district of fear where they feel like, "Oh, I'm going to be cut cut because we don't have enrollment." But I also have to drive home that we have to make financial decisions that's best for the district and the students. And it may not be financially best for you to have 26 kids in your classroom, but per the contract, you can have 26 kids in your classroom. And we've been getting a lot of push back that that's way too many. And I said, well, compared to other districts that are doing, when I was in Detroit, the class sizes was 39. So, but we
057can't have it all. We can't have small classrooms and want raises and want this and want that. It's just it can't happen. And that's why we need to look at facilities as well to reduce our overall spending per year because think about that. I you know I mean just what was the ECC 800,000 or something like that. I mean, you would move the staff over, but yeah, but that's for the um the building operating cost. Okay. It's 47. Um but that's year after year after year, right? So, I don't know what building I don't even know if we'll get to I just think we need to open the conversation to say, is this reasonable to look and see what our options are to reduce costs? Could we possibly put this back on the next agenda
058to give people to digest this and to to come up with some thoughts and then we can put it back on the this if that's okay on the agenda for June 3rd meeting and we can have another courageous conversation about it. Okay. In the meantime um I have had requests um to maybe have an opportunity to tour the buildings we have on it. Um, so, uh, you guys would have to obviously say I'm coming tomorrow. Already set up. Oh, okay. Carlos, are you set up? Okay. Carlos maybe isn't. I am not either. Yeah. So, you just sent me an email. Um, and I set up. You tell me what works best for you and we'll make it happen. Okay. And I also know you all three meet some FaceTime with Ebony. um minutes even after
059we get done here, I'm sure you will have questions and she's the gal that has the answers. So, I I think it's always kind of been you need a few minutes with the financial director and that's our job. So, all righty. So just let me know. Um especially I know um trusty Casser you work and yeah I wouldn't be able to at least June 6th. Oh that's fine. Or you can also discovery if you guys want to take a tour of the summer discovery program and see what's going on there. There is when does that extra start? June 23rd from 8:30 to Oh, you're going to China. We'll see if I Okay. Before I go to China. Yeah. Send me a text message. Okay. And you guys can I'll figure it out. Okay. But we
060do have one tomorrow. Okay. Any anything else about facilities? Was this what you guys needed? Thank you. That was Yeah. A lot of great information. I really appreciate it. Thanks. Yep. Oh, keep us moving. Okay. The next item on the agenda is the superintendent evaluation tool. So, I know we have three board members that have not been trained. And I did reach out because I wanted to know if we needed to have you guys professionally trained or can we just train the trainer and as long as majority are trained on it, then we can continue because my evaluation is coming up in June. So, I wanted to share with you guys not only my evaluation tool, but also the goals that we created. This is kind of unusual. Most superintendents get evaluated in January and
061I guess because of how I came on, my evaluation has always been in June, but we did talk about moving it to January. So maybe we can consider that in January because in most contracts, um, which mine is needs to be renewed this year, superintendent are given the respect of letting them know in January if you guys are going to make another decision and go a different route. So we can have that conversation later. But attached are the goals. And so what usually happens is in June I come to you guys with a portfolio and I show you how all my goals are reached. And so um my evaluation is based off of this um framework from Collins and Blaha. And it's basically going to go right through the different components. If you turn to
062page two, I think it's two, there are a total of seven components and we basically go through each component. Um, component one is visionary leader and what I do is I create my goals around these components. I come to you with my portfolio to tell me to show you how I became or how I supported my goals and then you guys give me a rating on it. So the first one is visionary leadership. Um it gives you what it means and it also gives you examples of what can impact my rating, things that I can produce to impact my rating. guys a couple minutes to look at that or do you guys want me to just review and then we can have a Q&A so you can digest it? What's the I already read it.
063Carlos Melissa, do I have a preference as to how we go through this? No, I don't. Quick review is fine. Which one? Quick review. Quick review. Okay. Component two is policy and governance. That's just basically making sure that I keep our policy. We follow everything. Um it tells you once again what are some examples for me to be effective, highly effective. The rating system changed this year. So there's only three for the final rating. So the rubrics will have four possible um four-point rubric, but the final evaluation rubric now has three. So it's very confusing. So once we go through each one and we'll talk about how we're going to do that. Pam has a little scale. I didn't include it. Component three is instructional leadership. So what I do as an instructional leader for
064the district. It's a four-point scale. Component four is communication and community relations. Component five is organizational management professionalism and ethics and seven is optional. So what we do is as I present my portfolio to you guys, you guys give me a rating of 4 321. We take add them up and then we divide by seven or six. And then there's a scale that Pam has been working with MDE. If my average is like a 3.5 or I'll give it to you. 3.5 to four, then is effective. Um 2.5 to three something is like needing support or developing or needing support. So it's like it it mimics a teacher evaluation. Okay. Um so basically that's how it works. And then um yeah, I think I do have a PowerPoint. I'm going to try to find it.
065I just didn't if you guys want me to have someone come out and train you guys, we can. Um I just didn't want to spend the money. Sorry. I think the biggest thing is how it will look um when she's presenting it to you is she'll go through each of the um different domains and she'll present all of her artifacts that would support that that specific section and then you guys um in the back you'll see those there's the rating sheet this overall rating. So, as she's going through, you guys will um select where you're placing her for each one of those domains. And they can be different. They don't all have to be the same. And then um when you're done, I think it's is it like secret? Like you pass it in and
066somebody tallies, one person tallies them all. Um but I think just kind of visually understanding how that works because she's going to present a lot of information for each component. And you started because you sent us something that had So I share with you the goals that we created together like I so usually what happens in the beginning of the year I create goals I present them to the board and you guys give me feedback on the goals. Trusty Hart you had a question. I'm good just doing internal training. I don't see a need to have someone else come out to do it, but I would like some, you know, some kind of a training on that, though. Okay. Do you want me to try to get you the PowerPoint? Yeah, that'd be fine. Okay.
067The training is very like this is component one, highly effective means to do this. said we might be able to have get it just do it self-taught online. So I might look at that too before next meeting. There's a video Crystal and I watched. Yeah, I'm trying. I'll find it. Yeah, that'd be great if you just send that out. Has to be from um the company that did it because we watched it. We were we were face we were inside the media center. Remember when we did it? But he didn't record it. We just had it. Oh, it is recorded. Yeah, because we had did it on a Saturday at a study session and we had to go live, but I don't think you'll be able to hear. I'll try to look it up. Well,
068yeah, but their site itself might just have it as well. Okay. I'll I'll try to look up the previous board meeting. And if you have any questions, I did send this in an email, too. I think I sent it in my newsletter. Yes. Can I move on? Yes, ma'am. Okay. Last but not least was a bond update and sync and fund update. So, basically the bond work is going to get started as soon as the first day of school and the last day of school where we're going to replace the flooring at the high school right now. Um, we have the moving company. They gave the high school bins. They're going to pack their things up. So, the high school is going to be shut down for the for the summer. Everything is going to
069be at Madison Elementary School. So, in terms of the sinking fund work, year one, we are going to focus on concrete and asphalt repair. Um, if you notice around the schools, especially at Wilkinson Middle School, the concrete going into the building is really, really bad. So, is it going into the board office? So, it's going into the board office. Uh, yeah, we have to be last. Sorry. So, we're going to focus on that. Now, that doesn't Another issue we had was the parking lot. That doesn't mean that we're going to be able to afford the parking lot. So, it's just really going to be the entrance into the middle school. And some of the coat, some of the um ceiling and coat and striping at the elementary school, if you guys have have ever went
070through that parking lot, the lines are kind of like faded. So, we want to make sure we get that fixed as well. And then the high school really needs some work, too, especially in the back area. So for year one, that's what the um plant Maran is proposing that we work on. Nothing has been approved. We are in the process of getting bids. As soon as the bids are um looked at, plantar has a scoring system where we use when we open up bids, we'll share with you guys and they'll come present to you guys what we need to have done. the fencing by the football field. The fence is coming off. I'll give you a minute to look at this and answer any questions or try to answer any questions. What would that be?
071I'm not for sure what that is. I would have to ask them. Really, really, really into that building somehow some way. So, one of the things we did discuss is that I feel like um staff makes the building look so empty. Parking on the street. We're going to have to probably get some no parking on the street signs because if you're riding down John, that parking lot is empty. So, I think if we encourage staff, we already told them to stop parking in the front um what is the front parking lot. Yeah. Because when parents come, they're sitting in the fire lane with their hazards on. That's that's not safe. So, we just really need to push our staff to use that parking lot. And I think one of the ways we're going to do
072that, I'm just going to have to ask the city, can we put no parking signs out there? uh the Wson park uh parking lot was really nicely lit. I can't tell you what night I came by and it was pretty dark and it has made a great difference to even it looks safer. So, we did receive 31A funds and Ricky Malik, the facility manager, did a great job with lighting up the parking lot. And so, we know that we have to apply for different funds because we can't afford everything. And one of the things that we're going to do um is harden the best of you. At Wilkinson, we can't afford to knock a wall down, but in my one my daughter's school, they just have like a glass wall up that forces you to
073go into the office. So, we're just going to put like a glass wall up that's going to curve. You can't even see the You can see the kids, but you cannot touch the kids because right now, if you go in Wilkinson, they buzz their door open. No one is there to say go straight to the office. So we're going to pardon the vest of view because we can't afford it. So it's just going to be simple glass wall that's going to curve right into the office. That's using some funding. And it could even be a half wall. I'm sorry. I'm so sorry. Can you explain that again? So when you walk in the Wilkinson doors, when you get buzzed in, there'll be like a big glass wall so you can like look down the hallway
074towards the gym and everything. So, what's going to happen is you're probably you when you walk in Wilkinson, you can only go in through that right door. Okay. Yeah. So, same as my daughter's school, instead of going through that right door, you're going to go through the left door. And when you go through that left door, it's going to be a little glass curved wall. They're going to change the office and they're going to put you right there. All parents are going to go into that first little room. That's going to be the parent office where they can help you. Okay. And then where will the students go if they need help at the office? Then they're going to go back to the main office. It's just going to push them right here into that
075first room. It's the nurse's room now, but they're going to turn that into a parent room. Okay. Anybody else? As things happen, um, whenever we meet, usually we meet with Plant Maran, I would say like once a month, and they give us updates on where we are with different projects. We'll definitely bring it to you. I just didn't think they needed to come out tonight. Actually, I um I asked you after the last meeting, Gall, when is all this stuff starting? We approved it and I don't see anything moving. Got to get the keys out first. All righty. If that is the case, let I will entertain a motion to go into close session. So moved. Trustee Dodge. Dodge. Dodge. You were the maker. Yes. Oh, okay. Sorry. Second Taylor. Rebecca Chavis, yes. Melissa Dodge,
076yes. Carlos Harp, yes. Cindy Holder, yes. Christa McAlpine Taylor, yes. And Gloria Thompson, yes. Wash your hands. point of agendment. I need a motion and support, please. President Holder. Trusty Chamblas. I make a motion to adjurnn. Support. Trusty Thompson. Support. All in favor? I I I Anybody opposed? There we go. Good night. It is time. Oh, wait. We came back in at 8:09.