001[Music] Okay, we need to adjourn our special meeting that we were in at 5:00 PM for the purpose of attorney client privilege. Do I have a motion to adjurnn? >> So moved. >> Support. >> Moved by Bonik. Support by Antoine. All in favor? >> I. >> Okay. Have that. >> Y. >> Okay. All right. Welcome everyone. Um we are going to do call to order uh for tonight's meeting. Miss Rice, >> Mr. Antoine >> here. >> Mrs. Bonik >> here. >> Mrs. Bowman >> here. >> Mr. Ber >> here. >> Mr. Hockey >> here. >> Mrs. Zikor >> here. >> All right. Um before we begin tonight, um there's just been a lot that has happened on a national level and even a local level. I know in the Mcome County a lot of families
002have lost students um to different things. So um just to be appropriate I would like to have a moment of silence that we can stand for and then I will lead us into the pledge following that I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. May I have a motion to approve tonight's agenda? >> So moved. Moved by Bowman. Supported by Bonik. Any questions? All in favor? >> I. >> All right. So, we are going to go ahead with our presentations. >> Um, so, uh, annual right of passage, it's our September regular meeting and, um, because of the diligence of Mrs. Laskkey and the business services office for the tail
003end of summer, we're ready to present, uh, the audit results for this year. Uh, I know that the finance subcommittee spent a little bit more in-depth look at this. Um, so that probably get a chance in your committee report to add anything else. But um, Vicki, I don't know if you want to reference our guest and invite him up. >> Oh yeah, sure. Well, this is Kellen Reker from Yo and Yo, and um, he worked with our team on the audit and I'll get the >> There you go. >> Perfect. >> All right. Thanks. >> Which button is this one next? I'm assuming Awesome. Thanks everybody. Again, Kellen Riker from Yo and Yo, uh thanks for having me. I want to thank Vicki and her team. Uh we're able to do this in such a
004quite uh quick turnaround. Uh because they're always prepared, always ready, so it's always nice to come. Uh makes my job way easier. Uh so here's our audit results. We're going to first go over the opinion. Um today we had we had an unmodified opinion this year. We've we've had it every year. Um, but in short, what that means is the financial records and statements are fairly and appropriate presented in accordance with accounting principles generally accepted in the United States of America. Even shorter, it means that the statements are free from material misstatement. Uh, it's the highest level assurance you can have as well. Next, we're going to go over uh just the financial statements here. Uh, this is going to be our assets and liabilities and deferred inflows of resources for our major funds. We're
005always going to have the general fund and then this year we had three of our facility bonds funds. Uh just want to point out a few things. We had $76 million in cash and investments together. Uh but if you look at that, we had 48 million that's in our bond facility funds. So that's that's money that we're hold currently holding that we're going to spend down with those. Uh and then you can see a majority of our liabilities here. About $10 million is in our accounts payable which is mainly for our bond facility funds. And then our acred salaries payable which is for all of our employees that we pay through August. Next slide here goes over our fund balances. You can see in total for our governmental funds we have fund balance of 70
006$75.7 million. A lot of it is tied up with where it is. Uh for example food service. All the fund balance there is restricted for food food service. Um, but we do have about $17 million in unassigned fund balance in the general fund. Uh, which is a good healthy uh amount there. Uh, it would have been about $20 million, but we already assigned $2.8 million. Uh, we budgeted for more uh expenditures and revenues for the 2526 school year in the general fund. Next slide here goes over our statement of revenues, expenditures, and changes in fund balance. Uh it goes over each of our major funds. Just kind of want to uh point out our change in fund balance for a few of them. You'll see that the 2022 facility bond fund. Uh we had $18
007million that we spent over revenues and the facility bond funds. That's what we do. We bring in the money the first year, we spend them down the next. Uh and then the 2024 and 2025 bond funds, we brought that money in this year. So that's why we uh we haven't spent too much down yet. Next is our budgetary comparison. Uh shows our original budget, our final budget, and our actual numbers for the general fund. Uh you can see the difference here uh in revenues uh was less than 1% in expenditures is 3.4%. We'd like to see that within 3 to 5% uh between final budget and actual, which is right where we hit. Um, it shows we're fiscally responsible. We're we're we're making a a good guess, a great change, uh, trying to get that
008final budget as close to actual as possible. And you can also see that we added $3.5 million to the fund balance in general fund. Now, I'm going to kind of show you a a pie chart. I'm a visual person of where all of our general fund revenues came from. Uh, so our federal expenditures is $2.1 million this year. It's actually a $2.4 million decrease from last year. Uh that's due to not having any more of the CO monies that we got from federal funds. Inner districts stayed steady, went up about $200,000. Uh local revenues went up about $900,000. That's just taxable values and taxes coming in mainly. And then our state revenues at 77% uh went up $1.8 million. And a lot of that's based on our pupil count and what we get per pupil.
009Uh and our student count actually went up uh 100 students this year which is really good. Next slide shows our expenditures. Uh and actually every single one of these categories stayed really steady with last year. Um so uh salaries and employee benefits went up 500,000, purchase services went up 300,000. Uh other expenditures went up 100,000 and supplies was 50,000. So slight increases in each one of them. Percentages all stayed the same. And this is generally where we see all of our expenditures, right? Uh our people, our employees. So 81% of that is where that goes to. Now, this chart here, like I said, uh uh shows a a great improvement in our enrollment. So between 2024 and 2025 with our enrollment numbers, we went up about 100 students. You can see for a while in
010the whole state of Michigan, we've been seeing a big decrease, but in the last couple years, we we've seen big increases where it was a a decrease in 2024, but we're right back up with our 2023 numbers. Kelly, can I speak to that just because this slides up? I want to remind the board that we had the dissolution of the shared time agreement and that isn't necessarily an actual Romeo, >> right, >> enrollment decline. We're no longer counting portions of the shared time students at Lutheran High North. Um, but we're going to have this blip on the screen that I think needs to be clarified a couple times a year and this seems like an appropriate time um to clarify that. >> Perfect. Thank you, Todd. And the next slide here actually shows our per
011pupil analysis of revenues and expenditures. So this is how much we're we're bringing in per student and then spending per student. The green line is going to be our revenues and blue line expenditures. Uh we like to see those, you know, closely intertwined. Uh you can see we we bring in about 14 uh 14.5,000 per student and we're spending almost $14,000 per student there as well. All right, next couple slides here is going to go over our fund balance trends. Uh this is just for the general fund. Um our MDE says around 15% of your general fund balance uh as a percentage of your expenditures is where they like to see you, but they also say less than 10% or less is uh uh a high risk that we have to make your audit. So
012uh it's kind of a small window. I like to see a nice healthy fund balance. Uh so here's going to show our total fund balance. As you can see, over the years, we've continuously increased um other than 2020, which was co now we're at uh $20.5 million in fund balance in the general fund. And you can see we added that 3.5 million to fund balance this year. And this next slide shows it as a percentage. Like I said, uh MDE recommends 15%. Uh but again, they make you a high-risisk uh a high risk school district if you're 10% or less. small window. So being at 28 is really healthy especially with some of the uncertainty with the state trying to pass their budget here. So 28 is good. Um you can see we continuously grew
013so we want to keep that trend as well. Now this is a short summary of our facility bonds process. Uh we do have the 2020 facility bond as well on the financial statements but that was substantially complete uh as of last year. So 2022 we're about halfway through and then 2024 and 2025 uh we just issued this year and we're we're starting to spend in 2526. Uh so you can see there's still quite a bit of money here that we're going to spend in our upcoming projects which is very exciting. So that was a financial statement audit and we also had a single audit because we are over $750,000 in federal funds. Uh so little summary here. This year we had $3.8 million in federal funding. Uh it's a decrease again from not receiving the
014COVID funds this year. And our major program uh was special education cluster that we looked into. And our findings for internal controls and compliance was uh no financial statement findings, no federal ward findings, and we didn't have any findings from prior year that we had to follow up on either. So that was perfect. The last slide here goes over the governance letter. Um there's some required communications ones on estimates. These are things that management um you know estimates these values to go into the financial statements. A good example is uh fixed asset useful lives. How long are we going to use this building? How long are we going to use this vehicle? So that's one of our estimates. Another one's our net pension and OPED liability. And then the last one's compensated absences. Um this
015year we adopted Gazsby 101 for compensated absences which made uh that a little bit more difficult a little bit more went into that calculation of estimate uh but that's one that we adopted this year. Uh and then we also had a couple upcoming standards for the next few years. We have Gatsby 103 for financial reporting model improvements and Gazsby 104 for disclosure of certain capital assets. We did have a couple recommendations as well. Um just just management recommendations here. One is for a food service fund balance. Uh we are over uh 3% of uh or sorry we're over our average of three months of expenditures and that's what MDE recommends to have in our food service fund balance. But a lot of schools are over that because of how much money we keep getting. It's
016very hard to spend down fiscally responsible. So that's just one of our comments. Again, we have to have that because we're over that 3 months of expenditures. Um, another one is untimely food service meal claims. Uh, this was one that we had on last year. We saw great improvement. Uh, we did have an employee leave that was making the food claims. So, we were down an employee for a couple of months and once we got someone right back uh once we hired someone in, we were right back on track. So, that one's in here. We saw a great improvement. Had to keep it in here just for those couple of months, but probably won't see that next year. Uh and then the last one is our conflict of interest policy enhancement. Uh we do an
017unpredictability test every year as auditors. Uh something that we're not going to tie out in the financial statements. This year we looked into conflict of interest policies. Uh our policy is great. It's everything it needs to be. Um just making that disclosure and and um we abstain from voting if we do have that conflict of interest. One thing that we're recommending is possibly looking into that and having an annual disclosure and tracking what those conflicts are. That way maybe a new board member comes on not quite sure uh what that means and that way we're kind of covering ourselves that we're tracking that. So something that we recommend maybe just looking into it uh and think about any questions. Just um did you want to speak about the esser monitoring results? >> Esser monitoring results
018>> or is that just a Vicki? >> Oh, okay. >> Yes, we did not do that. >> Okay. All right. >> So, I cannot speak on it. >> Okay, that's fine. >> Can you just expand a little bit on the food service meal claims? I >> was going to ask that. I didn't I don't know what that >> Yep. So, uh monthly we we have to submit what our meals are. what that's how we get reimbured our revenues. So we have to say you know how many meals there were. So on a monthly basis we should be making those claims. So we bring those revenues in and uh there was a couple of months that we didn't do that. Um we waited you know a month or two and then we made the claim for
019two or three months. So and then we got the revenues in and everything was what it should be. It just wasn't done on a monthly basis. So, and again this year it was only about two months I think two or three months where uh that fell short because there was some turnover um and short-handed there. >> Anything else? Well, my information's right there. If you need anything, feel free to reach out. Again, thanks for having me. Uh thank you Vicki for for always being prepared. Makes it really easy on our end. >> Thank you. All right, Vicki, do you have any more for us? >> Okay. >> All right. Just making sure. All right. Uh we are going to move on to our consent action items. This is the approval of general fund bills, uh,
020financial reports which you were sent, wire transfer reports, purchasing card expenditures, and then the minutes from our last regular meeting in August. >> So moved. >> Moved by Bonik. >> Second by Ber. Any questions? Okay. All in favor? >> I. >> All right. Moving on toformational updates. Uh, we're going to start with communications. I did actually have um a communication from a parent who is new to the district and just emailed about a program that they had in their other district regarding security um and had some questions about security at our elementary building. So um I just want to communicate that to all of you that I received that and I will be discussing it more and bringing it up at the security subcommittee meeting which is in a few weeks. Dr. Robinson, did you
021have any other communications? >> Um, remember we spoke last meeting that we had an October deadline for who was going to be our delegate at the state school board's conference and who would be the alternate. So we're sensitive to that. >> Yes, that is on my docket to reach out this week after. >> Okay. So October second, Mrs. Bonnik, might you be attending such conference in your professional capacity? I am. >> Okay. >> So, we'll I'll get back to you. >> Okay. >> In the next couple days on that. >> Okay. Then we're going to move on to committee reports. I will start with curriculum. Um we met a couple of weeks ago and we were going to have a guest from the high school to discuss some novel um orders, but they were not
022able to make it. So we are going to move that to the next meeting. Uh the main topic of our discussion was the 35M funds um which is a grant from the MDE and uh there was it was very restricted on what we could use that for but there was a couple different options. So we looked at um it covering the full expense of our current um CKLA third edition that we're in and then there was going to be um some money left over from that. So the committee kind of grappled with um some different options either using it to extend the current addition to five years from the current three years or to use it on PD. Um and this was brought to us actually two meetings ago. Um and we the committee, you
023know, wholeheartedly agreed that we wanted to be able to go back to the teachers and ask what their needs might be for PD. Um and it was decided um that we would use the the grant money to cover the full expense for the third edition of CKLA and then the remaining money is going to go towards uh professional development and tier one supports for uh teachers at the elementary level. Um we also discussed a followup to the power school behavior support software which was voted in at our August meeting and we went through some of the questions like who has the ability to put in the software? uh when will parents be told about the documentation? Um does this uh record stay with students? We also talked about how it can document both positive and
024negative um things uh about students and the timeline for training would be mid to late fall. So it will not roll out quite yet. Um and then we wrapped up with just discussing um our media selection policy again as it pertains to the library. Any questions on that? All right, we will move on to Mr. Antoine if you want to share from finance. >> Sure. We had our finance committee meeting um a week or so ago. I' just like to point out >> the 15th >> September 15th. >> Y >> the minutes says June, so we just got to change it. >> Okay. Um Miss Bowman and Mr. Ber, myself were part of that as well as Miss Laski and Dr. Robinson and we had the guest uh Kellen from Yono the what reflects in
025the minutes I'm going to ask Vicki if she could help just explain um the MDE esser monitoring results and the cash flow and then the only other item that is in the minutes that we got some information from Mr. storm uh late in the week regarding resolution number 88 bus purchase and then I'd like to invite Miss Bowman or Mr. Boyer to add anything if they'd like to. Okay. >> Okay. So, the first one was the ESSER. Um so, we had a we had actually kind of three audits going on at one time. We had the ESSER audit was being audited by the ISD and then the auditors were in. So everybody was kind of pulling our pulling at our strings to get get some information. But the Esser audit, I'm going by memory because
026I don't have it in front of me. Um they audited the 2023 year and that was $2.8 million that they were focusing on for that particular year. So they MDE does that through another auditing firm and that it's just a desk audit. So that means we send them electronically information and then they send us questions and we have some Zoom meetings to kind of um shore up on any questions that they have. They had no um findings or anything. All the expenses were allowable. There was one what they call a concern. It was $77 that we um we had coded to the grant that we actually spent out of general fund. But in when we reported it to the state, it had this grant code which is the ESSER fund. So it wasn't money that
027was needed to be paid back or anything like that. It was just $77 out of $2.8 million. So we felt like that was that was okay. Um the cash flow, I'm trying to remember what we talked about on the >> just about the budget before October 10th. >> Oh yes, thank you. Um so since we don't have a budget established um for October by October 10th is usually the last day that the state makes any changes to the state aid that we get on October 20th. So that's our first state aid payment. We don't get anything in September. Our first one is in October. If we don't have a budget established or the state doesn't have a budget established, they by October 10th, we may not get our uh state aid payment on October 20th.
028And I just wanted to let uh the finance committee know and now the board know that we do a monthly cash flow where we keep track of how much cash that the district has and we will be we have sufficient funds to continue operations for October and probably a couple months after that. Um there may be a point in time, you know, if I I can't imagine it will go any longer than that, but we um we do keep track of that every month and we do have enough sufficient cash and that's one of the reasons to have uh a good fund balance and to also collect our our taxes for our um our property taxes in July so we can kind of get some money flowing in while the state is waiting to pay
029us not in September but in October. So, I think we're in good. >> I would just add, having been at the state superintendent conference, the interim superintendent said that the Department of Ed is preparing to have additional staffing and focus to turn around the October 20th state aid payment as quickly as they can once the legislature, you know, passes the budget. They there's there's a significant amount of time to go through what can be an extensively long bill um and how it applies to funding, but um their goal is they know that there's districts that are relying on that payment for operational costs in in a more desperate situation than we might be uh from a cash flow standpoint. >> Thank you. >> Was that it? Okay. >> Yeah. Perfect. Was there anything else Mr.
030Antoine you wanted to share? Okay. Any questions from the finance committee? >> All right, moving on to uh >> comment though. >> Okay. >> Um, so Keller uh Kellen, I'm sorry, Kellen has audited us for quite a few years and he spoke very highly and was very comfortable. So that was very good uh being through audit and uh good job to Vicki. She did a great job and he's always spoke very highly highly of her as well. So we like to thank her for efforts there. >> Thank you. >> All right, we'll kick it off with academic services for the first part of my report. >> Good evening. Few things for you this evening. Uh starting with our professional learning day on Wednesday. Um so those of you who are here are on the board.
031Kids don't have school Wednesday. So work through um child care and the like. Uh we have another full slate. Uh Dr. Dr. Robinson will be joining us for a bomb presentation and then um the rest of the day is more academic focused. Uh tier one scaffolds for struggling learners um utilizing data to support kids. Um are all things that are available for us to to kind of collaborate and work together on. Um this coincides with my second bullet. Um our NWA testing is complete. um you know the my preliminary look at the data seems to indicate that we have a continued positive achievement trend um based on new curricular adoption. So, we're we're pleased to see that and that'll be kind of the foundation of the work that we do in the afternoon on Wednesday.
032Um looking at, you know, the student data and then um trying to make determinations about um who we continue to push forward and who we're continuing to provide support to um to get to grade level um or as close to grade level as as uh as we can get students to. And then again, third bullet again, all kind of tied together. um our inter intervention support is ramping up and that's tied directly to not only NWA data but um now that teachers have been with students for a little bit of time um some of that localized anecdotal um data that becomes recognizable um as the school year continues to progress. So um like all times of the year, it's a busy time of year. Um but it's the opportunity for us to kind of set
033the stage for teaching and learning that's going to happen from now um until June. So questions for me. Okay, thank you. So staffing update. We're not fully staffed yet. Um we are in the process of interviewing and hopefully we'll get some people onboarded soon. Um we are um we have a a really great candidate for the middle school ELA position that Mrs. Wendler um left after she become she became AP there. Um we're I think it's Thursday we're going to do the classroom lesson um with her. So um fingers crossed we also um I think are doing a round two interview for the special ed vacancy at Washington. I know that Mr. Murray was part of the reading specialist interview um today and then um I believe we're still seeking out a social worker for
034HP. So, not quite done yet. So, hopefully we can reach that finish line um by the end of this month. Um going uh to some opportunities during professional development on Wednesday. Um, our year two buildings, uh, Romeo Middle School and Hamilton Parsons will have a capturing kids hearts recharge. It's a three-hour session, um, just kind of grounding them again in the work of capturing kids hearts. And then culture shapers, which we did last year as well, are for the non-professional staff. So, I'm hoping to have a a room full of pair of professionals um, on Wednesday morning. um whether they're at a building with uh CKH or not. Our bus drivers attended last year, Culture Shapers, and it was just a great a great session for them. It's very uplifting. It validates their relationships and
035importance of working and supporting students in the building. So, looking forward to that on Wednesday. And before our next board meeting, we're going to have secondary parent teacher conferences. So, I thought I'd get it on get it on the meeting and get it on the the um calendar of parents. So, middle school is going to come up quickly. Uh they're October 7th and 9th. And then the following week are high school conferences October 15th and 16th. Are there any questions? If anyone on the board is available on Wednesday morning at 8 a.m., come on over to Romeo Middle School's cafeteria. Three hours of fun with Culture Shapers. >> Come on, Mrs. Rice. >> What What is this culture shapers? >> It It's a uh highlevel view of capturing kids hearts. So, it's not the full
036two-day training that they offer for professional staff, but it's an overview of what does it mean to be an Excel leader. What are some things that you do um in your role to uh build the relationships? uh you know we talk about connection before content um in CKH so this is working with the support staff so they they can get some professional learning around what's happening in buildings >> so this is the this is the professional development scaff >> yeah bus drivers went last year it was amazing >> never heard the name of >> Oh okay okay sorry about that. But yeah, it was great to like the bus drivers made connections. Um we had some food service from the middle school and HP last year. So Amanda Moore is going to send their food
037service uh staff. So um any other questions? Okay, thank you. >> So Vicki, it's your night at the podium. Um, so, um, I just, you know, as always in my report, there's there has a there's there's always a resolution or two that I feel like shedding a little light on it prior to the motion getting on the table is is of our best interest. And most importantly, when I think it's good for us to have this available to those that attended the meeting tonight or those that might watch the meeting um, afterwards. So, you know, we're in this weird conundrum where we don't have a state budget, but yet there's things tied to the state budget that are very time-sensitive to October 1st, and the universal free breakfast and lunch um program is one of
038those things. So, and we don't know um if the legislaturator is going to continue funding on that. So, we have some obligations to our families uh and to the current status of our program. And so we presented to the finance subcommittee uh about the need to have a plan for some interim um support and Vickiy's just going to go through that uh and we'll take any questions so that when we get to resolution time um we're we're in a good position. >> So the problem is we as Dr. office and said we don't know what the state is going to do with the Michigan school meals and in order for us to um serve the entire population of our student body with free meals we need to participate in the community elig eligibility provision program
039and we can't remove ourselves from that and u because if they we if if we got ourselves out of the community ele we call it C that's easier for me to say if we get out of C. Then if Michigan School Meals comes back and is in the budget, then we won't be and C requires we're required to be in C to to serve the free meals. So, we wouldn't be able to go back. So, we're going to stay with community eligibility provision. Um, we need a 30-day window once the if the uh state decides that we don't have free meals, then we have a 30-day window that we have to notify. It has 30 operating days. So that means we count all the days that we serve meals, not weekends and holidays and um
040professional development days. We have a 30-day window which we have to allow our families to apply for free or reduced lunches and we would go back to the normal way we did it prior to CO. Um, if the state does the Michigan school meals program, we'll stay in C and we will continue to operate as we've been doing it. What the what's really been up in the air is whether we are allowed to use some of our fund balance from our excess fund balance and food service to cover these costs. and it's it was back and forth but because we are a C district we are allowed to use our our uh fund balance excess fund balance to support that for those that 30 operating day window. So at first we thought maybe it would
041come out of general fund but there's been some recent changes that we were told that we can use our food service fund balance. So, it's a good use of the of the fund balance and the money is there. So, we will be able to operate and uh use that fund balance in the meantime until there's a decision made. If the budget were to be into midocctober before it got passed, then we would start our 30-day countdown from that point. So, it may be a little bit more than we projected um in the resolution, but as you can see, it's a few hundred,000 every month. We wouldn't be able to sustain that for the entire school year. So we would need to say all right school meals are ended families we need to notify you and
042you need to apply for the free meals and reduced meals if you need them. So does that make it clear >> for you? So for finance committee members this is different because at that time we breakfast yes lunch not so much the MDE has communicated to you know fruit service directors or the business office that >> if you have that fund balance you'd be able to support it. So there is not a general fund um expenditure here. Should the resolution pass, it would all be supported for the term of the 30 operating days from our fund balance. >> Okay, good. Thank you. >> So in short, there's two possible outcomes. Um the fiscical year 26 state budget passes with the Michigan school meals program intact and we would continue to do what we're doing because
043we're not going to interrupt our C status or um the fiscal year 26 state budget passes not including uh the Michigan school meals program and the district would take the 30-day operate operating day time frame to let families know so that they have the opportunity to submit applications um for you know the free or reduced pricing uh and then we would transition into essentially the way we did it before this MSM uh with free breakfast and lunch came into play >> and the C would go away >> yes >> correct so just to clarify this is not removing free and reduced lunch because sometimes that's what people hear that is it may worst case scenario >> right >> take away the free breakfast and lunch for all. >> Correct. But we would still have that's
044a federal program is the the free lunch the free and reduced lunches. The the the Michigan was was kicking in the rest for everyone to be free. It's the federal government is still doing the free and the reduced um meals through that. >> Yep. So, we're bringing the resolution to the board because we just, you know, it's time to say how we're going to handle this. And had we had a budget by July 1st like we're supposed to, we would have already been able to position ourselves and do whatever we needed to do long before the school year started. So, this is this is just another one of the ramifications of what's happening in Lancing, not allowing school districts and school boards, you know, to be in a position to make the timely decisions that
045we would. >> And to expand on what you said, Rachel, if they can apply for it, if it does go away on either the free or reduced, it has to be applied for. >> Yes. >> Yep. >> Okay. >> Back to pre2020 the way it always was. So, we don't know. We don't have an inkling on on which direction they're going. We just don't know. >> No. >> Yeah. I mean, it could go I mean, it literally could go either way. >> Okay. Okay. >> I could voice that a little differently, Mrs. Rice, but I won't. That was very politely said. So, the board met their requirement to pass a budget by June 30th. >> Got it. >> So, um, so, uh, I also have, uh, Mr. Storm and Mr. told us here and we
046have a change order that we had discussed at the facilities committee. You know, we've already done that report to the board, but um uh Barton Milo asked for some time to go back out and seek uh a more comprehensive quote estimate on our desire to add additional sidewalk and fencing um to that athletic complex with the new uh baseball and softball field. So, the board's seen this in your packet. you know, we we want to be able to fence off that facility primarily when we have events at Barnabo um that we don't want the public onto the um sometimes the youngest guests in our uh um audience have a tendency to wander to play. Um so this would just allow us the ability to fence the facilities off. Also, you know, we've got a tennis
047match going on and we don't need to have anyone back on the rest of the complex. Um, and so there is some extremely tired concrete around the outside of the back of the building here. That's kind of that light blue area that we had talked initially about just replacing or not to replace it. And then we began to think about, you know, the hundreds of people that come to be spectators and the fact that we're we're building in the renovation restrooms into the building that are closer than the concession stand at Barnabal and also a serving window um for concessions during those contacts. And we're creatures of habit. We like to walk the straight line in between where I am and where I want to go. Um, and so that darker blue is just expanding
048um, the sidewalk footprint to keep people on sidewalks uh, and give people some area uh, around the serving window, you know, if they're waiting in line in that. So, any questions in regards to this change order? >> Is the light blue area also going to be replaced? >> Yes. >> Okay. Yeah. >> Yeah. In the resolution. >> Yeah. So, to the credit of Mr. Tolles and friends and their diligence, the fact that we went back out and allowed them the extra time saved us about $25,000, I think, on the project. So, um, so 72, uh, and some change for this. And the red line is the proposed fencing, right? >> Additional fencing. >> Okay. >> Yeah. And it doesn't close like the the concession and restrooms are open for events on this side, right? Whereas
049the Barnabo concession. Okay. >> And currently tennis matches use the restrooms and concession at the stadium. >> Okay. >> Um but we'll have gates where you you know what I'm saying? There there'd be the ability if we wanted to um to to utilize that for tennis should should Mr. Smith desire to do so. Okay. Um, so just one update on the bond. You know, I'm I'm doing my best to be a little bit of everywhere um this month because absentee ballots. Um, so one of the things that we began advertising about a week ago is uh in addition to the parent presentations that I'm doing at each school for their parent meetings. We know that every parent isn't available at the time of those meetings, but we also want to offer offer the opportunity for
050anyone in the community um to be updated on the information should they choose to come to an in-personformational presentation. So um this Thursday at Washington Elementary uh and then we wait two Thursdays um later on October 9th will be at He Elementary. Both of those are at 6:30 p.m. in the evening. And then a little closer to actual election day, we're actually going to host one of those in the morning at Croswell in the big training room at 9:30 a.m. Uh, and that would afford for, you know, some of our voters, you know, closer to the election that might not be absentee voters. You know, sometimes we we push all of our information out in the first half of the campaign. Um, but this is an intentional effort to offer them an opportunity to come
051closer to election day. Um, I didn't put it on the slide, but um, we know in the past that with like the presidential election, there's been extra days of early in-person voting that is not required uh, in a special election. And so, um, from what we understand from our clerk's offices, they have to offer 8 hours on either the Saturday or Sunday prior to, um, election day. And so, we're awaiting for them to push out that information and we of course will share it, um, with the community. So, three community forums coming up um that anyone is open to attend, including our parents who might not have uh been able to make the parent umformational uh presentation at their meeting. >> Um, can I back? How will that be communicated to the community at large?
052>> Um we're pushing it out on social media. >> Okay. I'm thinking of like some elderly voters that probably would appreciate the morning one. So, that's nice that you have that. We've also asked the um municipalities in their circle um to to push it out as well. >> Um so uh the board of course knows because u we took some action at the last regular meeting um to uh kind of sneak up on Mr. Briner because this just isn't his nature. Um but uh um he is excited um and his family certainly is. And so just a reminder that this Friday at 400 p.m. uh at the new field at Romeo Middle School, it's our, you know, official naming ceremony, which is really just a public celebration. So um we've invited, of course, our staff,
053and we've shared it in our communication circles. Uh we've also reached out to our cable outlets, our municipalities, and some other people we know who have, you know, some pretty significant social media um presence or footprint. Um so we're looking forward to a short ceremony. Um some light refreshments and um the the sign looks a little different or the scoreboard looks a little different now. However, we do have the sign tarped um until Friday because we want to unveil that as a part of the ceremony. Um so um anyone and everyone is welcome and uh there's just a lot of people there's a lot of people who um you know have just provided comment that they're not able to attend but you know a thank you message to to Greg you know um that uh
054you know are might not even have kids or might not work here anymore but um he's certainly a influential guy and doesn't expect or want any of this attention but he certainly deserves serving. So, um, so we're looking forward to that. That's all that I have for tonight. >> All right. I do not have any public comment sheets. Um, just a reminder that we do have a second public comment if anyone wishes to speak and you would need to fill out a yellow slip in the back and turn it into Miss Vargo over here prior to that second public comment. So, we are going to move on to our regular action items. The first one deals with our personnel update. Uh hopefully you all read your packet over the weekend. It's quite a few names
055on there. Uh but we will start with resolution 86 personnel update. Do I have a motion? >> So moved. >> Moved by Bonik. >> Supported by Bowman. Any questions? Okay. All in favor? >> Opposed. Okay. Motion passes. Employee resolution. Employee Services Resolution number 87. This has to do with the district administrator evaluation tool approval. >> motion by Antoine. Support by Bonik. Any questions? >> Okay. All in favor? >> I >> opposed. Okay. Next resolution, uh, business services resolution number 88. This has to do with the 2021 bond purchase of buses which was in your uh finance committee notes. >> Motion >> support motion by Antoine, support by Chahakei. Any questions? >> Okay. All in favor? >> I opposed. Motion passes. Moving on to business services resolution 88. This is the annual financial audit which we
056heard about extensively tonight and also in the finance committee notes. Do I have a motion? >> Motion by Bowman. >> Support by Antoine. Any questions? >> Okay. All in favor? >> I >> opposed. Motion passes. Business services resolution number 90 that had to do with the universal free meal temporary um continuation which we heard about from Miss Laskkey. >> Motion by Ber. Support. Support by Rice. Any questions? Okay. All in favor? >> I >> opposed. Okay. Moving on. The superintendent resolution number 91 for student readmission. Motion. >> Support. >> Who was the motion by? Me. Chaki. Support by Bonik. Okay. Any questions? All in favor? I. >> Opposed? >> Nay. Okay. Motion passes. 61. Okay, moving on to facilities resolution number 92, Romeo High School's athletic complex change order, which we heard about tonight in
057Dr. Robinson's report. >> motion by Antoine, support by Bonik. Any questions? All in favor? >> I I opposed. Okay. All right. Moving on to any board discussion for the good of the district. quiet tonight. All right. I did see your email on the dates and I'll get with you. Okay. >> All right. No problem. Yes. Um hopefully you saw my email on the dates for our followup with Mr. Hollings. So, if you could respond to that this week. I know we have a lot of different emails responding about dates, but if you could look at that this week, I'd appreciate it. Anything else? All right. I don't see any public comments. So, do I have a motion to adjurnn? Motion. Motion Support by Ber. >> All in favor? >> I. >> All right. Good night.
058Thank you for everyone.