001Um, I'd like to call the meeting to order. Adequate notice has been given. If Chris, you'd like to call the motion to approve the agenda, please. I move that we approve the agenda as posted. Second. All those in favor? I. Any opposed? Okay, the motion passes. So tonight um is a little bit of a different agenda because we are have election results and um officers to swear in. So I'm going to hand it over. Oh, hold on. Okay. As permitted under Missouri state statute section 115.124, the school district of Clayton did not need to hold an election on April 8th, 2025. The district published the required notice under section 115.127.5 RS MO. The number of candidates who filed equaled the number of open positions. The district had two three-year terms and one one-year unexpired term.
002Incumbents Chris Wyn and Ben Binfeld filed for the three-year terms. And incumbent Stacy Seawwok filed for the unexpired one-year term. Chris Winss and Ben Binfeld's terms will expire in 2028. And Stacy Seawwalk's term will expire in 2026. Chris Wyn, Ben Binfeld, and Stacy Seawwok will take the oath of office tonight. Okay. Do you want to read the motion to adjourn? I move that the board of education adjourn the current board ad. Okay. Second. Okay. All those in favor? I. Okay. Any opposed? Okay. Motion passes. So, we've adjourned so that we can now head into swearing out of the new officers. Y sure that the public hears. Yeah, public hears. Okay. Um, we will now move to the portion of the meeting where we're going to elect our officers for the board of education. And the
003first office that we are going to be electing is for board president. So, I am going to open the floor for nominations. And if um all I ask is when you nominate someone, if you could just give us a few reasons as to why you're nominating that individual, that would be wonderful. So, we could hear that. So, I now open the floor for nominations for the board president seat. I would like to nominate Stacy Seiwak. Uh, the reason I would like to nominate Stacy is because she has been a very strong committed member of this board for six years now. She is um extremely knowledgeable about the uh many things, the many challenges and the many um things that a board faces because of her experience. And this past year, she has stepped up even
004greater as a leader by being our board president. And I can tell as a board member how important that's been to us as a group and um have been extremely um appreciative of that leadership. So, I would love to see it continue for another year. Thank you, Chris. Stacy, do you accept the nomination? Yes, I accept the nomination and um I would love to continue being president of this board. Um I feel like I've done a good job for the past year leading the board. I think I have a good relationship not only with all of you, but with the community, which I think is equally important. Um because we are in the middle of this facilities planning which is a really big project and initiative. I think the continuity of leadership is really important
005both both for the district and for the community's involvement as well. And I also feel like um this one more year of me being on the board is a perfect opportunity for me to be a mentor to some of the board members that are newer and create some kind of succession planning for when I leave. So thank you Chris for the nomination. I accept. Are there any other nominations for board president? Hearing none, I will close the floor for nominations. All in favor for Stacy Seawwalk for board president. Any oppose? Congratulations, Stacy. I will gladly hand this over to you [Applause] now. Thank you. Okay, hold on a second. The next election this evening will be for the office of vice president of the board and nominations are now open for vice president. So as
006current vice president and knowing uh what this role has entailed for the last year, I would like to nominate somebody that I think through succession planning is uh perfectly um uh ready, available, and more than capable to take over this position. And so I'd like to nominate Jason Gro. Um I had the treasurer position for a number of years before I had this position. Um and it it gives you a little more insight into what the president does. Um and uh just just what the role of the board is kind of at a different level than treasure. And I think you'd be awesome at it. So I hope you won it. Are there any other nominations? Okay. Hearing no further nominations, u nominations are closed. Jason, do you accept the nomination? I do accept the
007nomination. Thank you. Okay. Speaking of Yeah, sure. I know. Um, no, I really I very much appreciate uh the nomination and particularly from Kim who I've grown to really uh admire and trust as uh both uh colleague on this board and and as as a friend over the past few years. It's um this has been a really uh great experience for me, but I've really just really believed in the team that we're building here on the board of education and to work in partnership both under Stacy's leadership and with all of you in this in a uh expanded role as vice president is something that um I I really look forward to and and as we think about sort of you know the word succession plan has been mentioned you know as we think about
008that for all of us you know all of us advancing uh further to the right down the board table or to the left from your side is a good thing. So, I accept the nomination. Great. We will now proceed with the election. The candidate for vice president is Jason Gro. All those in favor of Jason Grow. Any opposed? Okay. Jason um has been elected vice president of the board. [Applause] Congratulations. Okay. The next election this evening will be for the office of secretary of the board. Nominations are now open for secretary. Um I would like to nominate Chris Win for secretary which capacity she already serves in on the board. Um you know I'm being the new the new guy. Um, I I've really been super impressed with Chris and the amount of time and
009uh effort and knowledge that she brings to her board role. Um, her effort on committees uh she really puts in the time and uh I think uh that for that and I think we all see that uh in her uh so for that reason and many more I nominate Chris Win for secretary. Great. Are there any other nominations for secretary? Chris, do you accept the nomination? I graciously accept the nomination. Thank you so much, Ben. Um I'm very happy to take on this role again. Um I like Jason feel really um great about this team and I'm so happy that um we are going to continue on with this incredible work under Stacy is in this long-term facilities master plan. It's an incredible time to be on the board. So I very much appreciate it.
010Great. We will now proceed to the election. The candidate for secretary is Chris Win. All in favor of Chris I. Any opposed? Okay. Congratulations Chris board secretary. And the final election this evening will be for the office of treasurer of the board. Nominations are now open for treasure. I would like to nominate Kim Hurst for treasurer. Um, so I decided to have a little fun with this, not realizing we would have such a live audience. Um, so I I wrote something and then I put it into chat GPT and I asked them to write me a poem. Oh, I like that. So here we go. Kim Hurst has served with steady grace with fiscal care in every case. As treasurer, she earned our trust. Her leadership is fair and just. She's worked with two CFOs
011with skill, ensuring budgets fit the bill. She led us through long range design with future goals and school in mind. And in her work beyond this board, her leadership is underscored. At Benson Hill, she's built and grown as COO. She's widely known. Now, as we shape the facility's master plan, she'll guide the budget as we expand. With proven strength and vision clear, Kim's the treasurer we need this year. So, as we plan for what's ahead, let Kim continue where she's led with heart, with trust, with proven grace. She's the right voice for this place. Oh my. I love Okay, it's a good thing this is last. You guys don't have to follow that. Are there any other nominations for treasurer? Kim, do you accept the nomination? Well, how can I say no after that? I
012mean, that would just be completely ungracious. No, I I I will gladly accept the nomination. I've really enjoyed I've worked with John since he's been here. In fact, um I was treasurer when uh John was interim CFO. Interim has turned into more of a permanent CFO, although I know interim all things must come to an end eventually at some point. Um, so as it must for all of us, so if you have ever been interested in, uh, the school board, um, please start coming to our meetings. If you're here tonight, keep coming to our meetings. Uh, we don't serve on the board forever. None of us serve on the board forever and we're always looking for succession planning even for the roles that we move in and out of. Um, so yes, I happily accept
013the nomination. Great. We will now proceed. So nominations are closed. We will now proceed to the election. The candidate for board treasure is Kim Hurst. All in favor of Kim I. I. Any opposed? Congratulations Kim on beingcoming board treasure once again. [Applause] Okay. And with that we don't have to re Okay. No, we will move into Stacy. Would we like to welcome the new mayor since she's here tonight? We should recognize the new mayor of Clayton is in our audience. We're honored to have you here. I know you're here for your daughter, but it's a pleasure to have you. Yes. Congratulations to Bridget McAndrew who's here tonight. Thank you for your service as well. And we all look forward to working with you. Thank you. continuing to work with you. Okay, we are now moving
014to recognizing our own and I will first call on Dr. Gachuski to present an award to Anna McAndrew. Okay, we apologize. Very quickly, we need to say the pledge of allegiance. This agenda got a little out of order, so I'm sorry. Everyone, please join us in the pledge. Okay, thank you. Sorry. I apologize. This the suspense is terrible. I was going to say I apologize. I didn't do a poem. Uh but um but uh but I I am I am very excited uh to uh in introduce Anna McAndrew uh because uh she is our Missouri scholars uh 100 uh rec or recogn uh this year. Uh the Missouri scholars 100 is a statewide program that honors 100 of the n of Missouri's top academic students in the graduating class of 2025. This program is sponsored
015annually by the Missouri Association of Secondary School Principles. The selection is based on a CR on the on a formula using the students gradeoint average and ACT or SAT score. The students first met the criteria of an academic decathlon which had minimum requirements of a 3.75 GPA, a 29 ACT score or a 1900 SAT score. also a top 10% class rank and upper level course completion. Students also must have excellent attendance and display demonstrated leadership in school activities. The student is first nominated by their school principal and then the nomination is reviewed by a panel of school administrators from across the state. The panel then selects the top 100 students from the group. Over 200 schools nominate their top students each year. And it is my pleasure to announce that Anna McAndrew was selected as
016a Missouri 100 scholar for 2025 where she'll be recognized at at a banquet here coming up in a couple weeks uh that is hosted by the University of Missouri. [Applause] Thank you. [Applause] And next we would like to call in Dr. Murdoch from Glenidge to recognize Jake Sham. All right. All right. He is pranky. It's a lot for him. And his teachers, kindergarten, first, second, and third grade are all here to support him. Yes. All right. Here's my speech. And I'm going to try to make it through without crying. So, um, tonight I have the incredible honor of recognizing a young man whose kindness, compassion, and leadership have profoundly impacted our school community. Um, and I got permission from the parent to mention the child's name. She couldn't be here. They were going to try.
017So, we welcomed a new student, Khali, a student with autism, two years ago to our school. For Khali, the transition was especially difficult. He was adjusting to a new environment and new faces and a new routine. Here I go. challenges that often left him feeling overwhelmed. Our staff has always surrounded him with love and support. But sometimes the most powerful support doesn't come from adults. Sometimes it comes from a heart of another child. And that's where Jake Shamo comes in. Without ever being asked, Jeff Jake stepped forward. He didn't just notice Kylie. He embraced him. He sat beside him. He comforted him and spoke to him in a calm and reassuring way. He walked with him to specials, lunch, and recess. Not as a helper, but as a true friend. And the most beautiful part,
018he never left his side. At recess, when others were focused on their own own games, you will hear Jake say, "Come on, Khalie. Come with me, guys. He needs a turn. Let me show you how to play." This wasn't just a one-time act of kindness. This has been two years of unwavering love and friendship. This year, I saw Jake's compassion turn into courage. One day during indoor recess, a group of students wouldn't allow Kylie to join their game. Jake didn't ignore it. He walked over to me and he advocated for his friend. And when they still said no, well, he walked over to the group. When they still said no, he came straight to me. He said, "Dr. Murdoch, I know that the rule in this classroom is that kids stick with their game the
019whole time they're in indoor recess, but Khaled doesn't understand that and they won't let him play. Could you just let them know that it's okay and he can play for one round? Absolutely. That's the kind of heart Jake has. One that sees, one that speaks up, and one that includes. Because of Jake, Kylie just isn't another student. He's a friend. I've heard him say over and over again, "Where's my best friend, Jake?" In many IEP meetings that I have attended over the 20 plus years in education, I have seen parents fight back tears when all they want for their child is just one friend. Thank you. But because of Jake, their parent doesn't have to say that in the IEP. Even when I called her and told her what I was doing, she started to
020cry. Jake, you set the example. And because of that, others have followed. Kylie isn't just included by Jake anymore. He's included by the entire third grade class. Jake's kindness extends beyond the classroom. His basketball coach sent me an email and shared that Jake is a joy to coach. He's hardworking, coachable, and kind. He lifts his teammates on and off the court. And it doesn't stop there. With Jake leading the way, the third graders at Glenidge have learned to look beyond the surface. They're learning that everyone has something to offer and deserves to blow. Jake doesn't just see the person first. He embraces and values those who may not fit the typical mold. At Clayton, we train our educators to lead with equity, to see and celebrate each student's humanity. It's not easy. We work at
021it every day. And yet, Jake, at 9 years old, leaves it lives it every day. As his teacher, Mrs. Nichols said, she can she sees it firsthand. She said, "Kylie is not a project to Jake. He is a true friend." Mrs. Nichols said just the other day, Kylie said, "My water levels are running low." And without missing a beat, Jake said, "Kylie is thirsty." That's how he says it. And then other students chimed in and said,"I like how you said that, Kylie." Jake helps Kylie find his words when they're hard to find. He does it so naturally. We sometimes take it for granted. During a recent Safe Touch presentation with the guest teacher, Jake leaned in, quietly rephrasing the presenter's questions to help Kylie understand. Later, the presenter pulled Mrs. Nichols aside with tears in
022her eyes. She had seen it. She saw the care, the empathy, and the protection Jake provided his friend, and she knew she had just witnessed something very, very special. Each day, Miss Nichols sees Jake's character shine. When others outside her classroom recognize it, too, it reminds her just how lucky we are all to have someone like him in our community. Jake, you are a leader, a role model, a protector, a true friend, and a great human. Thank you for showing us all what it truly means to be kind. The world in Glenn Ridge is better because you're in it. Let's all give Jake Sham the recognition he truly deserves. [Applause] Now I have to have my picture taken. Congrats, Jay. Um, congratulations to Anna and to Jake and to your families. Thank you all so
023much for being here. Um, you do not need to stay for the rest of the board meeting. But before you leave, everybody um there's some special treats in the back um in honor of lots of people tonight. So help yourselves before you leave um in celebration. Thanks a lot. Thank you. Congrats. Future student board. Hi Take some treats. My gosh. Okay, goodbye everyone. Grab some treats. Okay, moving on. Um, next agenda item on our board meeting is public participation. And I do believe we have a public comment from Brad Bernstein. Hi Brad. Brady. I have went to Clayton schools. My all my siblings did and my kids did as well. Oh, sorry. My first comments is a shout out to Gina Tark. I am not on my high school graduation committee, but is my high
024school reunion this summer. And there's a lot of frustration from the committee to get a tour of the high school. One call to Gina this week and with one hour it was taken care of. I don't know where she came from, but you're very lucky. Second thing, congratulations to the new board members. The only thing I would say, I think you do have a responsibility of a firm content knowledge of finance, valuation, uh, assessment, uh, listening to the public. A lot of work that can be done. I came really to talk about finances and a little background. I'm losing my voice. I took some notes this afternoon. So, in 2004, there was an operating levy. The fund balance dropped to 20%. In that levy, the public was told $4 to $500,000 every year would be
025committed to technology and facilities. That number, according to Jeff over here, has grown to $800,000 a year. In 2010, there was a bond issue, 62 cents. It involved major renovations in every building and additions, including the maintenance building and the family center in every grade school. This was a significant amount, a 62 cent levy. Okay, correct me if I'm wrong, Kim, but 1 cent generates $200,000 a year about I mean I I think that it does. Um so that's what you guys are trying to retire. Um that 62 cent levy I think dropped down to 50 cents 48 cents only because your fund balance was so high by statute it had to drop. You could have retired the bonds faster but it's 62 cents and that's what we're talking about when we're talking about this
026no tax levy. Um so state statute required you to lower that. Um in 2020 there was pro there was proposition E again the fund balance dropped to 20% was 56 cents plus 8 cents of Propsy waiver. I questioned this at the the Wound Middle School forum. I think not one board member knew what I was talking about and maybe Kim did. Uh maybe I think she did because that Okay. about you. So why we did so that levy generated 30% more than the district said they needed because there was an assessment increase of 30%. The Hancock you guys should all know this hopefully you will know soon by the Hancock event only every other year the tax levy will evaluate. So we you generate more money than we ever imagined the tax levy we volunteered
027to roll it back 15 cents every year. Why I asked at that meeting was it dropped his first year here because it wasn't in the budget. Wasn't evident. You had a props waiver that was 8 cents. Now it's 12 cents. You probably could drop that back to eight cents because you really don't need the money. I don't think so. The budget in my hour of looking through the books today is $75 million. Your fund balance you have listed 65%. That's incredible. Anything over 50% is probably not the right thing to do for the public. But the fund balance really isn't 65%. It's probably 70% because you're at no one's including the capital $3.5 to4 million which really should be included if you're going to be transparent to the public. So you have a 75 70
028to 75 fund balance. That's absolutely incredible. Historically every maintenance and repair in this district has been bun from operating levies. Period. Roofs, asphalt, HVAC, chillers, and maybe the sprinklers weren't. It's always been come out of operating levy because your technology and facility amount is almost $800,000 a year you're generating on that. My question is why is the fund balance so high? What's the goal of a fund balance? What's the fiduciary responsibility of the community? I mean there really should be a fund balance analysis since a levy passed five years ago. Long-term financial plan. I went to one meeting one meeting and I I I sort of was embarrassed. who's confused talking about no renovations in over a hundred years. These schools are so different than when I went my kids went. There's been major renovations.
029There's been improvements. There's been not all the walls have been knocked down. They're nothing like when I went to school. So, it's false and deceiving to tell the public in my opinion that we haven't the consultants said that. I mean, there's many renovations. We told the public, the board told the public when that bond issue was passed in 2010, when those bonds were paid off, the levy would drop. Wasn't even a question about it from God's lips or to my ears, whatever it was. And I don't think that's what's happening right now. And then when I review this, I went to part of the meeting in my opinion, a new football field, bigger gyms, new windows. I mean, what are we talking about? Our goal is student learning and we have a fiduciary responsibility of
030the stakeholders. Yes, there are things that may need to be done. A lot of the maintenance has been done from operating levy. Maybe you're going to change that. I mean, that's a decision the board has to do, but you have $3.5 million. Look, I really believe first of all, if every if I could see she's done incredible, but I think the board can do the same thing. I think you can show the energy, the wisdom. You listen to the public, you're willing to speak, the board that I was on, not everybody got along, but everybody who was may not have agreed with Omry Price or something, but I'll tell you, they knew their stuff. They knew final value. They got it all done to such a high degree. In my limited observation, I think there's
031clear a lot of improvement growth that could be in understanding the numbers. Thank you. for what you do. You think it's time and energy. Congratulations. Um I think you're lucky when it's in anyone's life. Um but uh thank you very much for letting me speak and this is endless. My youngest sister is very good always. I have a sister 10 years younger than me. You must have a sister 20 years older than you. And they're still very and she's a lovely in public. Your sisters in Thank you, Brand. Thank you very much. Okay. Okay. Um Okay, as many of you may have heard, former Clayton Superintendent Dr. Don Centi recently passed away. Dr. Centi served as a superintendent of our district for 15 years from 1995 to 2010. During his time with the district, he
032championed initiatives that continue to shape the experiences of our students and our community today. Among his many contributions was the visionary partnership with the city of Clayton that led to the development of our shared center of Clayton, a resource that continues to benefit both our students and the entire community community. He was also an innovator responsible for bringing programs like Project Lead the Way to Clayton High School. Dr. Centi was a true advocate for public education. He believed deeply in the power of education to transform lives and worked hard to ensure that every student received an exceptional learning experience. On a personal note, Dr. Centi was actually superintendent of Parkway while I was a student in Parkway. So, his leadership also influenced my passion and future in education as well. Since I know many of
033our staff and former students remember him, I just wanted to take a moment this evening and on behalf of the board and the district to honor his legacy and extend our deepest sympathies to his family. His impact on our district will not be forgotten. Thank you. And in some positive news, I also want to share um and congratulate that our superintendent, Dr. Dr. Nisha Patel received recently the Pierce Award. Each year, the Missouri Association of School Administrators presents this award to one superintendent in the state of Missouri in recognition of their exceptional leadership and dedication to education. And this year, Dr. Patel was the state's recipient. We are incredibly proud of Dr. Patel for all that she does to support our students, teachers, and staff. and we just want to let her know how much
034we appreciate how you she empowers and inspires everyone in our school community. The board I know all feels so fortunate to work with you. Congratulations. And we have some flowers here for Dr. Patel and some treats back there to celebrate her. So everyone also help yourself to the treats that we had earlier as well. Congratulations. Thank you. Thank you. I will hand it over to Dr. Patel now. Thank you. It was interesting. I, you know, we have the same slide deck and so I saw that and I and I put a comment. I said, Gina, why is this slide in here? Take it out. Take it out. And she's like, well, you weren't supposed to see that. So, thank you. Thank you. Um, I thought I'd take a few minutes just to give the community
035an update on the long range facilities master plan and where we're headed with that. So tonight, I think it's important for us to share where what we've done so far and what we've accomplished and some of the critical next steps that we're about to take. Um, I wanted to really first and foremost thank Paragon who actually happens to be in the audience today. I didn't realize you guys both walked in here, but really for all of your work because the information that you provided us has been invaluable. It's given us a clearer picture of the conditions that our facilities are facilities are in and it's also helped us identify future needs. So, thank you for that. Since the report that they gave us in February, we've had a lot of conversations at the board table.
036We've had some workshops, board retreats, including even most recently we went to a neighboring school district and did a tour at one of the elementary schools just to see what new innovative spaces look like. And I believe that that has really helped us inform what some of our next steps are going to be that we're going to talk about later today that are later today. One of the things also before we really get into the what of the long range facilities master plan is really to talk about why are we even in this journey and why have we spent almost a whole year on this some of this work. And I think for me it all boils down to teaching and learning. What we do in our school district at the heart of what we
037do is teaching and learning. We have outstanding staff, teachers, building admin that make sure that our students are engaged in 21st century learning. And our goal when we do that is to make sure that our students have the skills, future ready skills to make sure that they thrive when they leave our district. And it's all about academic outcomes. And what we have to ensure at the same time is that our facilities are also aligned with that work. So when we talk about 21st century learning, it is different than what it used to be. Our goal is academic outcomes first and foremost and that's what we're known for in the school district of Clayton. So when you look at our facilities they are aging and when you look at all of our school buildings only one
038I believe it's why middle school was built in the 21st century one when our buildings were built it was a different way of educating our students. It used to be, you know, one sizefits all. It used to be education was the teachers at the front of the desk, the front of the room and their rows and it's direct instruction. When you think about it, our buildings at the time that they were built, we did not even have computers. We didn't have internet. And what I think now is the most recently the whole idea of AI. You can have an amazing poem written in like 20 seconds. Our students and our learners are different. One of the things I've always said in our district, I remember four years ago when I became superintendent, with the resources
039we have, with the amazing staff we have, we and the size of our district, we should be able to know every single student and their needs and be able to address those needs and respond to them. So, we can do that and we can do that at the best of our ability, but we also need facilities to align with that vision. And so how do we go about doing that? One of the main things that we're going to do and ask tonight for the board is authorization for us to go ahead and start with a request for qualifications to partner with architect firms so that we can really dig deeper into what we want to look at next steps. Again, if we want to continue to produce great students with great academic outcomes and continue
040to be a premier school district, we have to be on this journey. A lot of our neighboring school districts are already addressing their facility needs. And if we want to continue to be competitive, not only in the state, but in the nation, that's where we need to go. Um, so later today, John Brazil at the board meeting is going to be asking the board for authorization for an RFQ and really to help us find our next partners to help us with that. And as a as an admin team and board, we have identified three main priority areas. The first priority area is Clayton High School and the academic wing there and constructing one for a lot of our CTE programming which is realworld experiences which is directly tied to academic outcomes. When you think back,
041Paragon had so much engagement for almost like nine months. We did building committees. We did community engagement forums. We had steering committee. We had surveys. And from all that feedback, the top two priorities in the community and the buildings, one was upgra um improving air quality and HVAC systems, which were committed to do during our through our capital improvement um funds. And the second priority was to update and increase our specialized learning programs that give realworld opportunities. And that's what this would be at Clayton High School. Another part of Clayton High School that we want to do upgrades to is the auditorium. And someone may say, why the auditorium? Well, one of the things that we also came up with was we don't have spaces in our district for larger events. The high school is
042not the only one that uses that auditorium. When you think of all the events at the elementary school and the after-school performances and even community events, we have it there and the auditorium is an area that we have we need to invest in. So that's all prior one of the priorities. The second priority is our athletic facilities. So someone would say, you know, why are we looking at athletics and activities? And I would say right now we have 60% roughly 60% of our students at the high school who are involved in a Mishi sanctioned sport. 60%. And when I look at our fields and I have said this and I believe this that our classrooms are not just four walls in a school building. Every spot that you see outside, the playgrounds, the athletic fields,
043those are all classrooms where our students are learning skills and they are learning skills that will help them succeed in life. When you look at research, any student that is involved in an athletic activ or an activity outside the school day, it increases their grade point average. That's why we encourage our students to participate in sports, participate in an activity. So we are again investing when we invest in athletic fields. We are investing in our students academic outcomes. It all um ties together. Specifically we're going to look at Wound Middle School and turf. We're going to look at finishing ads field which we have not done yet. And then gay campus. Gay campus is probably our most significant investment. And the reason for looking at gay campus further is because is it in the ideal
044location or do we have an opportunity to really think bigger and if there's a opportunity to partner with the city and bring it on Clayton High School's campus and the reason to do that is number one reason is safety and security. Our students drive there every single day. Some walk there every single day. they go past the family center. We are when you think about that idea of safety and security. That's something that we really need to pay attention to. Just last week when we had the storms, we had 10 schools here for a track event at Gayfield. 10. And all of a sudden, we had to take shelter. Steve Hudson gets on the intercom. Our students can go where they can. Do you know how many people complain to Steve Hudson about the visiting
045team saying, "You're sending us inside a bus." So that's our shelter. When we're at Gay Field for any event, we we send them in the bus or in their car and wait it out. So imagine if we were able to bring it on campus. We now have a building you can go into for safety reasons. So that that's a entire another um priority in terms of athletic fields in our district. And then the third priority, most complex one is our elementary schools and probably the highest need too and the family center. We know that these buildings are aging, but again I'm going to tie it back to academic outcomes. If we want our students, you just heard an amazing elementary kid, right? Third grader. We want to prepare them with future skills. We are engaging
046in 21st century learning. We want them to have future ready skills, but our facilities don't allow us to do that. Imagine if you put those amazing, outstanding teachers in an environment that gave them that flexibility. Imagine what more they can do. imagine the outcomes that our students would have. And so before we make a huge investment in our current sites, I think it's it's um we need to do the due diligence to say, okay, is it something we want to invest in at our current sites or do we even want to look at other sites? And that means do we look at other properties? Do we look at land? And how does that work? And before we do that, we also have to have the conversation of yes, we can look at it. Is it
047the current site or a different site, but what is the best direction to go with on this and have that community engagement? And that's one thing I want to make sure we're loud and clear on. We're having this further discussion and further investigating on our elementary schools because we want to make the right decision, but we want we know we can't do it alone and we're going to have to have community input on that and that's important for us to do. Um, also I think one other point with the elementary schools, I think there's so much passion and rightfully so to have your neighborhood schools, right? And that's why one of the reasons we want to take our time in this priority area is really investigate what is feasible in the sites that we're in
048and what is possible in the sites that we're in. We already know that we're in a small um area. So even with investing as much money as we want into make it the best facility it can for 21st century learning it may still not be what it could be and we talk about being transformative in this district. It's in our strategic plan. We want to be go from great to transformational. I think we have an opportunity here and we we need to be intentional. We need to be purposeful and yes, we need to look at our finances, but we can do this and we we're going to be very thoughtful as we do it. So, that was our third priority. Um, and then finally, I think I just wanted to let everybody know that providing
049our amazing staff with the facilities they need for 21st century learning is going to continue to define excellence that we expect. And this is not for our current generation. This is for future generations and generations. And someone on the board said it right that this is not a once- in a generation decision. This is a once- in a century decision that we're about to make. And I truly believe that. And again, tonight we're going to start with the RFQ process and ask for board authorization for that. But we also are committed to being transparent to continuing to communicate with our community on this and having that engagement process throughout. So, that is just a an quick update that I wanted to talk about a little bit more. Um, and then I know John will be
050here later to go through the RFQ process. Okay. All right. Lucia. Thank you. First time I have slides, so I'm very excited. Um, so right as you're about to leave us, but hey, it's the first time for everything. Okay. So, um I'd like to start off with a couple of shoutouts. So, um for Marramax chess, Marramax chess team delivered an outstanding performance at the Missouri State Chess Championship in Colombia, earning top honors at the March competition. The third grade and under team dominated the competition, securing a first place victory with the fifth grade and under team showcased incredible while the fifth grade and under team showcased um incredible skill and determination bringing home a third place award. Throughout the event, the students de demonstrated exceptional focus, dedication, and sportsmanship. Congratulations to all. Um, next, Wide
051Down shines at Innovation Competition for entrepreneurs. Last month, Widown Middle School students showcased their creativity and problem solving skills at the innovation competition for entrepreneurs in Sidalia, Missouri. Sadelia Sadelia. Amazing. Um students students from Miss Baker's eighth grade exploratorium class and Miss Blake's seventh grade exploratorium exploratorium class took took on the challenge of identifying real life problems and developing original inventions or innovations to solve and solving them through a hands-on process of ideation, research, prototyping, and iteration. Students refine their concepts before creating final prototypes. Then they pitched their ideas Shark Tank style, presenting their innovations along with trifold display boards to a panel of judges in a compelling two to three minute presentation. WideON brought Rhydon brought an impressive 25 in inventions and 38 students to the competition. Out of 54 total inventions presented, nine
052WON students advanced to the prestigious top 10 finals to present to a new panel of judges. In a remarkable achievement, Whiteon students swept the competition. Congratulations to all the students who participated. We are so proud of their innovation and hard work. Um, CHS DECA 28 students competed at last month's ADCA state career development conference conference in Kansas City led by Catalyst program director Justin Hildbrand. Um, their professionalism and performance set new Clayton DECA records with over a dozen stu students qualifying for the international conference in Orlando this April. Congratulations to our DECA team. We're proud of your hard work and can't wait to hear how you do in Florida. Um, next up are HOSA hounds. We are so proud of our HOSA hounds in their first year competing. 10 CHS students made it to the
053state leadership conference and sixth placed in the top five of their events, earning a spot at the international competition this summer. Big thanks to Miss Murray and Mr. Buck for their guidance. For those who aren't familiar with HOSA, it's an international organization dedicated to preparing future leaders for careers in healthcare. This accomplishment is a significant milestone and we want to congratulate them all. Last, but very not least, our girls state champion tennis team recently had the honor of representing Clayton on the floor of Missouri's state capital. After an incredible se, their recognition was a well-deserved celebration of their hard work and achievements. Here's a photo of all who attended. We are so proud of their success. Amazing. And now for the unscripted part of my student update. So, um I'd like to mention that over
054these past couple of weeks I have met with captain today actually with Glenn Ridge as well the WO down um the wellness youth council at Clayton High School and I will meet with Marramac very soon. So, since I haven't met with Marramac yet, I'm hoping to group all of the elementary schools together and I will bring a student update with common threads about the elementary schools and actually also the wellness youth council for the next board meeting. So, I look forward to doing that. Um, but I would like to talk a little bit about WON. So, okay. So yes, um not yesterday, Wednesday, I met with um the Widown student council for the second time this year. And it was a lovely group. We actually had I think three times the amount of people because
055I was able to go on one of the actual dates that the Widown count that the Won student council meets. And so it was incredible to get to meet all of these amazing um these amazing students interested in student council. So, I hope I see them all at I won't see them, but I hope they partake in um the student board student advisory at Clayton High School as well when they go up there. But um I wanted to bring up some ideas that the Whiteown Council was well bringing up to me. So, um one of the biggest topics that we talked about was actually pack time, which is 25 minutes at the end of the day for students. And one of the most common threads that was spoken there was that they wished there was
056a little more structure in terms of not structure. So basically this time is available for um working on homework and getting to meet teachers. But one of the things that was actually talked about most is that it's not really enough time to get started on your homework because you're seeing your friends that you haven't seen in some time. And in another side point that was mentioned was that there was a wish for more time to be able to really connect with students and peers. For example, lunchtime I'm sure has come up a lot especially being only 25 minutes at WON was of course one of the things that was mentioned as a hopeful um idea and to maybe expand lunchtime as that has come up a lot. But this really tied into pack time because
057as it's a longing for a moment to socialize, students were really hoping to see that maybe pack time could evolve into a time where you could spend time with friends. For example, one idea that came up was having, let's say, like the sixth grade wing area. During pack time, maybe the the classes open their doors and then it's a social time in the middle where you can talk to some friends and you can meet new people, really engage into your um your sixth grade community, but also if you did have that question on that homework assignment, you could pop into one of the classrooms with the door open and then ask your teacher. So this really allowed into flexib This really allows for flexibility to be able to use that time to be able to
058socialize with your friends and also ask a teacher for homework which is a dynamic that's more scenely known at the Clayton High School with Greyhound time being that flexible moment where you can ask your teachers for help maybe take up an exam or a quiz that you've been missing or um or socialize with your friends. So this transition would also make it better for the transition up to high school where that freedom is something that's more known and not just like boom an hour 15 minute of a lot of freedom and time. Um yeah so these were some of the threads that came up with why and definitely had something else. should have organized this better. Okay. No, Captain Glen Ridge and Marramac will be talked about it at next student update and as well
059with the wellness youth council. But I did want to mention that actually it's incredible to have been a part of the long-range facilities master plan because especially having met with um captain in Glenidge a lot of the common threads I'll start saying were related to the long-range facilities master plan and the work done with or the hope the work hoping to be done with the elementary schools especially um mentioning like turf fields maybe hopefully in captain and in Marramac which is something that they mentioned in their la in our last meeting and so it's really amazing to talk about that also Alo specifically about the athletic um the athletic campus I would say of Clayton High School when I'm when I met with some of the Clayton High School students it was also a big
060emphasis on how great of an opportunity it would be to have gay field closer to home of course for the safety events as were seen this week for track and field when the storms hit but also as a method of time because practice when athletics are in gay field starts around 3:30 which is or really actually 30 minutes, which makes an incredible amount of time when you're thinking of getting home at 5:30 instead of 5. And then it allows for a lot more time for homework and to be able to get into that school aspect which connects to the academics. So, thank you. Thank you, Lucia, for the thorough report and for your slides. That was great. Okay, we have some action items. John is going to read first a reapproval of a um policy
061on board member conflict of interest. Policy BFFA or BBFA related to board member conflicts of interest and financial disclosure is before you tonight for readoption. There is no change to this policy. is required by state statute that we read this every other year. We've taken the practice of adopting it every year so that it's always before you right after a new swearing in. So, um again, we recommend its approval and uh no change. Okay. Does anyone Well, first we have to read. So Chris, for that 8.1 he's talking about, we have to read a motion about it. It's not there, but if you could just read a motion to reapprove this policy, BBFA, and then we can ask him questions. I'm I move that we re um approve we read new Yeah. Readopt. Readopt is
062a great way to say it. Uh the uh policy BBFA. Okay. Second. Now that it's been um you are really now that it's been moved and seconded. Does anyone have any questions for John about this policy? Any questions? Okay. All those in All those in favor? I I Any opposed? No. Okay. Motion passes. And then for the next two, you can just read a motion to approve the dispersement reports. Should I do them separately, though? That's why they're separate. They're separate because the second one has Pam's payments. Oh, yeah. Separate. Yes, please. I move that we approve the 2025. Wow. February. February dispersement report. Second. Okay, it's been moved and seconded. Any questions? All those in favor? I I. Any opposed? Okay, motion passes. So, now we'll do the selected one. I move that we
063approve the February 2025 selected dispersement report. Second. Okay. Any questions? Okay. All those in favor? I. Any opposed? One, one abstension. Yes, Pam's abstaining. Okay, motion passes. Thank you. And now we will move to 8.4, which is the authorization to issue the RFQ. Um, there is a motion for that one that you can read and then we can ask questions. Okay. I move that we authorize the issuance of an RFQ for facility improvement projects that include an academic wing addition at CHS, renovations to the CHS auditorium, athletic facility improvements at Gayfield or its alternative ads field and Whiteon Middle School along with feasibility and design development for the elementary and prek school buildings. Second. Okay, it's been moved and seconded. Any questions for John about this RFQ? I have a few. Okay, so John, it's
064less questions and just hoping you'll share to piggyback on Nisha's earlier comments if just a few more things in case the public is keeping track of this or watching this. So just to point out that the RFQ will allow firms to submit on any or all of the areas which you have in the in the notes here, but can you give a little bit of idea on timing of the RFQS and how much time will be available once they're issued for firms to respond and then when the RFQS when you expect to award the RFQS? Um we're issuing one RFQ with three packages inside it. um responders can respond to one or more of those packages. Um we hope to have the RFQ out in a few days. Uh it'll be out on the street
065for about two to three weeks before it's due back. Uh we hope to award this well following its receipt back. We're going to go through a selection process that'll involve a committee and we hope to make a recommendation to this board to award it uh in late May. And can you comment on who like what what's the committee that will award the selection? Who will that be made up of? Um the last committee in that we did when we selected Paragon to do the long range facility plan um involved a number of people but uh people from the board from our admin team uh and some community members. Great. That's it for me. That team has not been selected, but we'll put that team together. Any other questions? And Kim did touch touch on this,
066but firms can submit for one or all one, two, or three of the packages. Okay, thank you. Okay, if there's no other questions, all those in favor? I. Any opposed? Okay, motion passes. And 8.5, um, if you could please read the motion, Chris, to bid the award for the security camera system replacements. I move that we authorize the district administration to authorize to negotiate a contract with Warner Communications for supplying and installing AI capable security camera systems at CHS and WMS for a sum not to exceed $875,000 proposal cost plus contingency. Second. Okay, it's been moved and seconded. Anyone have any questions about this? Okay, Pam, I just Hi. I just wonder if you could tell us a little bit about how you chose this. Um, our team involved uh a review include Jim Bernell
067at facilities, Mike Parkinson, director of uh safety and security, uh Luke Haidider, who's in our tech department, as well as uh Adam Jones who's in our tech department. uh these are very technical things so it's going to connect to our network. So that's why all those folks were involved. Um we narrowed it down to the two to two firms that are shown there as the finalists. Um they're different uh systems the way they inter uh the way they perform and record. So the Genitech system that was proposed uh is more of an older school system. It records directly to DVRs that are on site and has uh methodologies to connect to the internet so that we can view it um remotely. Um the other system, the verata system uh records on the cameras and writes
068to the cloud and uh it's um more accessible as far as technically is easier to access. Um, as we looked at this and compared their capabilities as far as storage requirements, um, and all the other technical requirements, they both met our objectives. In the end, uh, I think one of the deciding factors was ease of use by the end user. So, our expectation is that building administrators will be able to easily access these uh, on mobile devices from any location. And we believe that the Vicata system does that much more efficiently uh and requires much less involvement from our tech team to make that happen. All other factors being equal, we thought that was a deciding factor. um uh factors that are not necessarily equal is the involvement of our facilities and tech teams to
069maintain these units and the long-term cost. As you can see, the cost of this product is a little more than the other product. Um but in the long term, we believe it will it will take less involvement of our teams to maintain it and keep it up and running. Go ahead. Um, John, is there going to be any or do you envision any instance where there would be any student information or any personally identifiable information correlated with the sort of technology involved here or the AI aspects? Is that any is that anywhere in the thinking of of this system? We've certainly talked through that and I you know when you um certainly there's we're not ready we're not going to facial recognition if that's what you're asking. It's kind of what I was getting at.
070Yeah. I just uh as far as taking a student and recognizing them and tying it to a name. No, but the AI capability is such that you can search on a face and follow that face through the building or search on a description of clothing, etc., and follow that person through a building. So, in that way, it's smart. But as far as connecting it to uh names, facial recognition, no, we're not going there. Any other questions? And this says here the lifespan of the new cameras is 10 years. Our expectation is this a 10-year product. Uh, of course, you know, in during those years there may be needs for certain replacements of components. Um, but uh we're assured that this product is we should expect that kind of lifespan from this product. Okay, good. Okay,
071if there are no other questions, all those in favor? I. Any opposed? No. Okay, this motion passes as well. Thank you, John. Thank you. Okay. Um, agenda item nine. Dr. P has is bringing us several policies for first readings only. Good evening. Um, as was stated, we have several policies for you all to view um for first reading uh based on updates from MSBA. Uh, so we can just go in order. Um, I know you all have had a time to look at them. So if you have any questions over them, um, we can kind of just go through each one as it's listed. So the first reading was policy JEC on school admissions. Any questions on this one? Hi. Um I have two questions at this point. Um how many students does this apply
072to this new change? At the top of my head, I can't think of any currently um that it would affect any I'm sorry, what? At this point in time, I can't think of any any current students. Um I can check on that number, but um I don't see it having a huge impact on our students at all. Okay. So, we're making this is coming to us because MSBA suggested these changes after SB40, correct? Senate Bill 40 from 2023. Correct. Yeah. Thank you. Any other questions on this policy from anyone? Okay, move on to the next one. Policy JCA, eligibility to enroll. I guess my question kind of the in the similar spirit as Pam. Do do we have any inpatient psychiatric facilities in the district? Not that I'm aware of. Is that the Oh, elig.
073Yeah, that's what this Yeah. Yeah. Yeah. Not that I'm aware of. We don't have any current students. Um I haven't seen it since I've been here. Yeah. I've seen it in previous districts. Right. Right. Right. But uh I get why we're doing it. I just didn't know if there I couldn't think of any. So you asked if we have a psychiatric facility like a psychiatric facility in like Arizona. Right. Okay. And just a general comment, I do appreciate that we're starting to use the Oxford comma more. So I multip on behalf of the board. I thank you for that. I think I have that written somewhere too. Our duty is done. Jason, um I just wanted I wanted to add also that this policy like the first one and I believe the next one um
074were suggestions updates from MSBA because they in response to a state statute. So we are required to accept them. Yeah. Go on. I have a few questions that are just detailed as I read this for the first time. On page two, it talks about St. Louis. This like St. Louis city and Kansas City. And let's see where is this? Um it was on page two of the document. Okay, I'm not making it up, but maybe I am. Does anyone know what I'm talking about? So, you were saying what the city in it was talking about as done by Kansas City and St. Louis. Oh, so this is JC1, right? JC. Oh, no. Oh, look. I'm sorry. Oh, that was a question for the last one then. Oh, you can ask it. Yeah, we jump back.
075J was the last one. Yeah. Okay. I'm sorry. I didn't read my understanding notes. So, in JC1, I'm sorry, page two, it says St. Louis City or Kansas City. Where is that? I was just wondering why that is the case. Why those two cities here? Entrance ages number two. Oh yeah. Um the the main reason that jumps out is that St. Louis City and Kansas City 33 have um public early childhood programs. So perhaps that is the reason. Uh okay. Thank you. Um and it was talking here about state aid for preschool and pre kindergarten. And I was, and this is something I'm just wanting to learn about, is like, do we get state aid for our family center? No. No. Okay. Um, and then I was I guess that's that's it for me. Sorry.
076J, now we're on J. Okay. So, we can move to the next one. Jo J student records. Oh, wait. I have questions on that. Was JC1, but we didn't yet do the JCA. Yeah, we just Well, that's where we were. J and then I went back. Sorry. Okay. Go, go. Okay, let's go back to JCA with questions for Do you have questions on JCA? Is that what you're saying? Uhu. Okay. Go ahead. the one that Jason asked um on page two the paragraph where it starts in instances right above students otherwise entitled could you explain how that paragraph it just feels repetitive and why it's different from the above paragraph um that I was reading it on my computer. I didn't have these papers. So that paragraph says in instances where there is a reason
077to suspect that admission of the student will create an immediate danger to the safety of other students and employees. The superintendent or designate designate may convene a hearing within five working days of the enrollment request to determine whether the student may enroll. Okay. I I think the I think the answer and someone can correct me if I'm wrong is that that's a distinct paragraph from the concept of a waiver request. Correct. And it has to do with the days with the immediate. Yes. Thank you. This is also another like detail question number eight on that same page. Why does it have to call out a student who lives in the district but are orphans or have one parent living? Why does that I'm just curious why that's part of this policy. I read the it's
078a law. I mean it is required by law. So, but why but why does it have to call like why does it have to say even if they have one parent living or if they are an orphan and they live in our district it's given to us that I understand but why that but that is a interest that is an interesting description I would imagine What I'm thinking is if that one parent living does not live in the district, but the parent living did live in the district and they were to pass away. Even though the living parent does not live in the district, them being entitled by law to stay enroll and we've had that number. I think that should be consistent with everything else that is in this policy. It should say Oh,
079I wrote that down, too. Oh, right. That's funny. like how did the state not catch that before they just want to propose that we make those two changes it says students transferring transferring I don't know how it got this far okay any other questions on eligibility to enroll JCA if not let's move on to policy JO student records. And does anyone have questions on this one? Yeah. You want to know most recent? Yeah. Which we do. So, I did think it was interesting that they those definitions like they define parent but also a guardian but we usually say parent or guardian. So, I don't know why the word parent needs to cover guardians but I don't know I don't need an answer to that. I just found it interesting. Okay. If no questions on that
080one um policy JFC, the student alcohol and drug use There are a lot of updates in this one. Anyone speak up if they have questions on this one? Go ahead. My only wondering is I I understand what the state laws are, but um I think I understand what the state laws are, but if there if a if a doctor, for example, is um has recommended something that includes medical marijuana of some type for let's say a child who has seizures, are they not allowed to receive that medication in the in this in the school? like how how would are we making accommodations for that then off of school property whether it's even as inconvenient as a parent has to come to take that child outside to give them that medication like what are we doing
081to make sure that the medical needs of our kids are being met while we're still respecting the boundaries of the law and and so I don't have any we I mean we're not going to dispute what's required by state policy it's more of a practical consideration for what are We are we or do we need to consider making accommodations for recommendations from doctors um for medical prescriptions which may include um medical marijuana or some other derivative of that since this is written very broadly so that those students can receive the medications that they need if not in the school district then their kids there's you know how what are we doing are we doing do we need to think about doing in the case of something unique like that um a student may have an
082individualized health plan or be written into a 504 where it would be specifically listed what the instructions are if that something like that was the case but we still under able to administer that right any of that in school right so just for you know it's more of an a awareness thing um because I would expect that we would want to try to make an accommodation for that outside of school. I have an open campus at the high school, but if it's not a high school student and it's a middle stu middle school student or an elementary school student or an early childhood student, um you know, are we requiring the parent to then come to school to administer that, take them out of school, like what what would we do there? And I think
083it will become more Yeah. common because medical marijuana is legal in Missouri. So just something that more something to think about, right? Because I think it will come up, right? If it hasn't already Cameron, you can talk to um nurse Heather start thinking with the nursing department, start thinking of a plan for that. For sure. What are some accommodations we can make that with still following the policy? Yeah. Yeah. I have a question on this one. Um, it talks it labels marijuana or marijuana infused products and my guess is that is because that's what is written in state law. Um, marijuana only includes THC, not CBD or CBN. And so now in the literature, it is no longer referred to in medical literature. It is not referred to as marijuana. It's referred to as cannabis
084or cannabis containing products. Um, because that would include all of the the tetrahydrokinabonol and all the canabonoids. So, I don't know if that's something we could propose changing or look more into, but this seems to be antiquated. Antiquated. We can ask MSBA to change. And I think you're right. We should be using current technology. If we all agree, we could ask MSBA if we can replace the word marijuana with cannabis throughout this policy. Yes. I was thinking or I mean I actually I don't I genuinely don't know about any of this but I I think I'm conceptually aligned with where you are on this I'm guessing. Um but like you just kind of leave it alone and if it doesn't cover everything then it didn't cover what you you what they needed it to cover.
085But going back to Kim's point, I don't again I really don't know what the difference is between all these. But is that for me it's not even just what it covers. It's just not the current term that's used at all anywhere. It's not sufficient. Just an just an idea. Yeah. But that I understand your idea. Okay. Yeah. Or um my question is the paragraph on the second page about consequences. Um, I see that it says the board encourages the superintendent or designate to consider alternative discipline for students who are willing to seek treatment or counseling options, which sounds like a very healthy, constructive um thing to do. Have you guys thought about what that looks like? you know, give me an examples of what that would look like and then how you would validate and,
086you know, know for sure, verify that the person is actually getting, you know, the the treatment or the counseling. Yeah, that's something that we do that's pretty common. Um, usually it's contingent with the consequence. So um we'll have a connection with preferred family health or you know other providers to say hey if we can get evidence you know whether they contact us directly or they bring in documentation that you know they have gone to a certain level of treatment then it'll have an impact on what the uh the punitive consequence is. So how does that happen in the time sequence there? you know, do you not decide what the punitive consequences until after they've chosen to do, you know what I'm saying? That it's kind of it kind of has gone both ways to where
087student serves the consequence and then it still happens afterwards in terms and part of their like you know uh re-entry plan or a specific behavioral plan that they have or um especially if it got to a point where the uh suspension was substantially longer. Usually within the window it would you know we would say okay you have this this is the the length of the suspension you should be able to have some type of uh treatment or some type of um programming within that. So it can kind of depend based on the length of the uh length of the suspension or punishment. Okay. So there is a punishment established and then it's they're they're given the opportunity to go get the treatment and then therefore you re-evaluate the punishment. Correct. Okay. That's good. Any other
088questions or comments about that policy? Okay. So the last one is JHCD administration of medications to students. This also had quite a few changes. Any questions or comments on this one? Go ahead. Um I am on the I don't count the first page as a page. Yeah. Under I guess it's the fourth page then. Um the the head of that page is prescription medications. The second this um header is medications district personnel will not administer. Are you with me there Cameron? So that are you there? Yes. Okay. Thanks. Um that second paragraph in that section it had let's go to the second sentence. Except for the medications that are used only in an emergency situation, the district will not knowingly administer the first dose of any medication. And then the next sentence is the district
089expects parents, guardians to admin administer medications at home. But this whole it's it to me that was confusing. Um because you're saying it's you you want them to do it at home, but then it says the principal or designate may arrange for the parent or guardian to administer medications to the child at school. So it's like you're saying we expect them to do it at home, but we're also going to be willing to do it at school. To me, that was a little confusing. It seems like you don't even need that. I don't know. I mean, I think a lot of the policy already states that we're hoping you do it at home, but if you can't, that's why we have this policy to arrange for someone or you to, you know, the parent or
090guardian to administer at school. That was just my read on it. Nobody else sees it that way. That's fine. Yeah, it is a little strange. And trying to think of specific situations. [Music] um if there has been a reason why a parent has not been able to give it at home. Um for whatever reason that has been something that has been I was also that sometimes we encourage parents to give medication at home and for one reason or another they are not able to. So we pretty much say hey you need to come to school so please the medication just to ensure that it's happening. Sometimes to do it. Yeah, that's what I was concerned about. You can't always give it at home. Some medications has to be given at noon, you know? Right. So
091to me to encourage them to give a noon medication at home is literally impossible. That's all I was saying. That's why it was confusing. So the word expects to me is weird. It's maybe like encourages. Yeah. Like I would maybe when possible sort of language not to go down a rabbit hole in this but like depending on the actual lensure of the nurse at the school that nurse may not be able to actually administer a medication like subcutaneous like Yeah. Like they don't do injections injection you know someone else by can't do that. Exactly. Yeah. And is this really just not the first daily dose but maybe the first dose of a new medicine? That's what I was saying. I think that that's what I think it is. The first ever the first for the
092first time you ever take this medicine ever, the district does not want to be responsible for that. So, let's say you you you have you have a child with epilepsy and you're taking a new seizure medicine. Yeah. The I don't think the district wants to be responsible for the first dose of that medicine being administered. If you add that phrase to that sentence, basically then Yeah. Like I didn't realize that sentence was referring to the first. I don't think it's about time of day. Like if you're taking a fever medicine for every six hours. I think it's more the first time you're ever taking a medicine ever that first and the sentence before mentioned the first dose. It does. It just that sentence should also say that's why I thought it to administer the first
093dose of medications at home. I almost feel like we should add that. Yeah. Unless it's an epipen, right? Or you know something like that emergency which would include that. Exactly. Okay. That's great. Um, like we said about the previous policy, I would just ask MSBA to also replace marijuana in this policy with cannabis for the same reasons that Pam mentioned before. I do want to Oh, turn on your turn. Um, on the first page of this one that we were looking at, it does speak third paragraph speaks second and third speaks to what Kim was asking about medical marijuana. FYI, it was putting that in the 504. So, that is covered here. But you still can't give it even if it's 504, it can't be given on school property. It says, yeah, the courts, this
094district should use this to determine what a reasonable accommodation would be. So okay that's it gives us that yeah that is good to give us the um authority to figure that out kind of although it's yeah um figure out a way around the law it's interesting reasonable on page two it says nurses and other personnel where is this okay um I asked the why did you remove Where is the part? It says RNs will clarify authorization something doesn't look like that is removed. I don't see authorization. Maybe I made it up. I'm sure you didn't. Let's keep There was something that said like it was removed that nurses should clarify authorizations about orders and that was taken out. Yeah. Yeah. It it you had it. It's clarifying clarify the authorized prescriber. orders. So in other
095words, so in other words, nurses, you can call the nurse can call the doctor to clarify what the written order is over the however it came across. Yeah, put that out. Why? Why is that part taken out unless it is put in somewhere and I don't see it? It's basically saying that the nurse when they need clarification will contact the prescriber before administering medication. And I don't understand why that is taken out. If the nurse is has a question, I think it's fair to ask why that was taken out because I I I mean I I know enough about lensures to speak to this. I can't tell you about anything else, but if if an RN sees an order, they're they can call the doctor. I mean, you know what I mean? Like that's part
096of their in other settings, right? License anyway. Yeah, that's true. I was looking through all the green to see if something was added that rewarded that somewhere, but I don't see that at all because I don't think Yeah. Why was that removed? Yeah. Yeah. So, so the Greek No, that wasn't me. Yeah, it is a medically appropriate statement and so I'm just wondering why it was removed. Right. Good, very good question. I think We have to get permission from MSBA saying we want to keep this statement and then so it'll come when when it comes back to us for the second reading hopefully hopefully it'll be changed and been hopefully it will have been approved and be changed for our next board meeting when we or that we'll have an answer to why it was
097or an explanation or we'll have an answer. Honestly, the weird thing about it is right after that is the hold harmless statement. So that would seem to be a reasonable thing that you would want somebody to do and then you say it's hold harmless. So to Jason's point, it doesn't really matter if it's in there, but why would you not keep it in there to encourage good behavior? I would. And I'm sure they do. Right. It's just a weird thing to remove. Yes. When in other settings that's in, you know, encouraged and legal. Yeah. Any other questions on this one from anyone on the administration of medications? I love to know that we have nlloxxone. That's great. Um there was a part that something but now I don't see it that was taken out that
098um why the change to not using their own asthma related rescue meds. It says something here. I don't know where um that a student can't use their own inhaler and that seems dangerous to me. Number two, under student possession and self- administration of medications. Yeah, that's unless they feel the green above it. Students, although it's not always a 504 IEP. Oh, here, look, it answers my question. Right underneath student possession and self-administration of medications. The last sentence, students with an IEP or section 504 plan may possess and self-administer medications in accordance with their plan. Right. But like students have inhalers that don't have that in a 504 IP. Probably lots. That's my question. I mean, my own kids. Right. So, it shouldn't have to be in a 504 IP that you have asthma. That seems
099like so many, right? And there's al there's allergy induced. There's exercise. That's a good question. Yeah. What do we do here? Do we actually do those instead of using a 504 to do that? We've used both. It varies. Um if the mics you're talking if the situation or condition has an impact on the educational setting, it'll be a 504. Um, but if it's not, if it's just strictly, you know, about the um, you know, just about health, then it it'll go to IHP. I do think you have to like it's in some of the forms parents fill out the health forms at the beginning of the school year what medications your student you know has or takes and even if it's intermittently like an inhaler needs to be listed but that's not a 504 IEP
100perhaps we should refer to all of those forms that parents fill out at the beginning of the year and ensure that they align with these policies especially for things as simple as an an inhaler and as life saving as an inhaler, right? Yes, that's good. Okay. Any other? Lucia, do you have any questions about any of these? Okay. You're like, just let me bring my inhaler to school. Hillary I not just you probably many students. Okay. Thank you Dr. P. All right. Thank you. So we look forward to the second readings of all of these coming up. All right. And we will move to consent agenda. Um Chris, will you read the motion for consent agenda? I know. Okay. Um I move that we Hold on. I'm gonna move in a minute that we uh
101approve the consent agenda items as listed. Um items 10.1 through 10.9. Second. Okay, it's been moved and seconded. Any questions on consent? Any consent items? Nope. Okay. All those in favor? I I Okay. Any opposed? No. Okay. Consent agenda passes. Um board communications. I think we have a lot of us have had meetings. Um who would like to go first? I think a lot of us have had committee meetings lately. Anyone? Ben. Okay. Um so the uh Shaw Park ice rink, former ice rink, current pickle ball space um has there's a meeting of the steering committee next week to evaluate the design, assist um responses to their RFP, RFQ. Um so that'll be the firms that will help guide the city through that process, design process. Um, as an aside, uh, there I know there
102have been some, um, petitions floating around around Yes. around it, uh, that are very pro- ice rink. Um, not surprising in some some respects, uh, as it's, you know, historically that's been the function of that site. Um, so, you know, I think it's something that a lot of people feel strongly about and it's understandable. Uh, we'll see if it fits into the plan. Um, it's the kind of budget, at least when it was last looked at, that the city doesn't seem to currently have, but we'll see. Um, another mention, too, is that um, Concordia Park on Friday, there'll be a plaque erected um, and commemorated in in memory of the um, 1904 Philippine Village um, exhibit. uh a sort of um you know not the greatest history if you will. Um certainly the that era
103of of US history was was riddled with some sort of unfortunate truths. Uh but anyways but it's up. It's already up. It's up. But I think they're doing a formal dedication. Oh, there's a formal thing. Yeah. And so it was that obviously being a city park even though it's a leased park. um uh as part of the parks and wreck uh realm. So that's it for me. Thank you. Thank you. Okay. Any other committee meetings to report? I have two. Um Clayton Education Foundation met. They um voted on teacher grants. They spoke about the alumni event that happened last Friday and Saturday honoring the 40th anniversary of Clayton girls soccer. So that happened This past weekend they discussed funding and major grants preparing for the golf tournament that is May 1516ish. So Friday um and
104then spoke about how they can increase donations to the Clayton Education Foundation. The second one that I have is the equity committee. Um Neil Daniels started it off with asking us to participate, you know, to be collaborative and think about how we learn who our students really are and who our colleagues are and how do we um intuit it or know without their saying what they need or what they want both our students and our colleagues. Um uh Dr. pool w discussed the equity walkthroughs and that all of the schools have completed their equity walkthroughs except for Marramax. So they're working on rescheduling that because of the snow days in January. Um the this time this year what happened new was that the teachers w did walkthroughs of not their building of another building and
105they all wrote about how they really appreciated that experience of being able to go into other buildings. Um so main takehomes um from those I'll just because it's fun I'll share it. Um wide down there was a lot these are like the highlights of them. There was um teacher a lot of teacher and student collaboration in multiple classes. There was a lot they saw a lot of students talking about their learning. There was a high degree of student voice and that learning objectives were clear and understood. Um at Glenidge they noticed warm demanders that there was a lot of warmth and accountability that was evident in the classrooms. They had high expectations and that kids were meeting those expectations. um kids used their safe or calm spaces in the classroom appropriately and that soar, which
106is the Glenidge motto of safe, on task, accountable, and respectful was um consistent and evident. Um, and then we spent the rest of the time talking about um, new legislature and recent cases that have been with information from the office, the federal office for civil rights and talking about how some of these new cases are will impact our district. That's it. Good. It was a fruitful conversation. Thank you. Yeah. Okay. Other committees, anyone? Oh, Chris. Yeah. Do you want to report about the professional learning the thing that that I took over for you? I report on that. Uh, no. Oh, yeah. Yes. Right. Yes. Um, yes. Sorry. Yes. Yeah. So, Clayton originally developed this, right? Really? It's It was the school board's professional learning committee. Correct. Correct. The community professional learning community, right? Yes. Um,
107we've gone to some of their Ben, you went to one already. Anyway, um, Stacy had been the the Catton rep for this. They're really only seven districts that sort of repres come together and and um, plan what's what the committee is going to present. And they do two presentations a not presentations, but they have two gatherings. One, you know, this this year was safety and security, and that was extremely productive. I thought it was really well done. And then last year at the in the spring, they actually just did a social gathering. Um, and that wasn't super well attended. So anyway, I'm on this committee now. Um, Joe Miller's on the committee. Um, anyway, and it's I'm really glad that Clayton continues to support it. I think that's wonderful. So, thank you for making sure
108that that happens, Nisha. Um and along with the legislative ad at the committee that we really um championed, which is amazing for our district to do, um we just talked about what our next event was going to be and whether or not it, you know, when it would be, what it would be, and we really didn't come to a major conclusion. We had a lot of thoughts about different things, wondering whether it should be social or not, but it came right now. We have another meeting on Monday, but we have a our our thought is that this is a time when as board members, we really need to um know each other better. You know, now that politics are changing, legislation is constantly um on our minds. It's going to be, you know, a different
109four years. Um, we really thought that it'd be productive for us not just stick together socially, but actually try to potentially have other people truly get to know other board members because um, you know, our us board members are under a lot of scrutiny and we have a lot to think about. So, we thought, you know, it makes sense for us as a board to know other people on other boards and feel comfortable like, oh, I can call up Jack so and so because we've already met and we have a rapport. And so, something that allows us to really support each other, call on each other when needed. We'll see what we come up with, but it it is a time where we're wanting to feel like we have each other's backs, you know, in
110this this, you know, different age that we're in. instead of witches getting burned at the Yes. instead of that. Yes. The opposite of that is what we would hope to to to have. So that was that. Um the second one I have a safety and security committee meeting a couple weeks ago. Ben hasn't been able to come um with but it was wonderful to have Mike there um leading that meeting. We talked um a lot about the strategics. you know, we had already gotten an update on that in terms of numbers and data and what's coming, but we talked much more uh in depth about what's going on there. You know, there's continues to be card issues. We keep having to have strategics bring us new bring us new cards. Um, but we're really wanting
111Mike's going to lead and we talked a lot about just developing guidelines around the use of the three-b button push in particular. It seems like our, you know, faculty understands very well the eight button push, but the three button, you know, we're just still continuing to develop guidelines and um Mike is going in and talking with each of the principles around what's working in their building, what they've noticed and um you know, what we can do to to make it more streamlined against around all the buildings, but also pay attention to what that building, you know, their particular needs are. So it was wonderful to know that he is going to look at that really carefully, have the right stakeholders in place to really make sure that there are some clearer guidelines about when it
112is. What we found as a committee is that sometimes it's being pushed and maybe it doesn't actually necessarily need to be pushed. You know, a year ago we didn't have them and we were surviving. So now we have them and it's great. So let's use them when needed and not, you know, when it's not needed. So, how do you tease out what that is? So, he's gonna he's leading that work and I think it's very important. Um, he did an update about the cameras that were that with their um you know that whole process that we've been involved with because we know that that's our weaker point on our security. So, we he assured us about that. We also talked about the Clayton Center exit. You know, that's all that's continues to be a security
113um thought for uh how are we going to um manage that door between the center and um that Clayton High School where the stuber gym is that door. It's not managed at all right now. There's just, you know, all kinds of traffic going in between. So, they've now come up with some interesting ideas about having a vestibule or even if without a vestible vestibule, a person managing that actual door. That that would be their job. Um because moving the actual door like we talked about last year is actually just moving the it's not really solving the problem as much, you know. So now they're actually looking much more closely at different solutions and a lot of them it looks like it's going to be a person sitting there probably to make sure that that is
114unless something else comes up. But that's another thing that he's really focused on. Um, I'm glad you brought that up, Chris, because it's really the Greyhound entrance that we're really concerned about, which is part of the link doors that connect to the center. But our thinking behind over it, it thinking on it has evolved because if we consider the Greyhound entrance to be an entrance into the high school, why is it not modeled after all the other main entrances in our building like the front of the high school? Right. So almost make that greyhound entrance where it's a vestibule phone booth. Someone comes in and kind of make sure the link doors is part of that part. Oh, that makes a lot of sense. Yeah, there would be some major renovation there, but it's it's
115what's needed in the big picture because that's what he said because right now as it exists, those students have the badge and they're going in and out, but there could be easily other traffic flow that's you know just going in an open door whereas we don't have that happening with the vestibule at the other entrance. That's right. So the so the person that would be manning that would be a district employee, not a city employee. Like I was going to ask you that about the center who was hiring the person. So yeah, that would all go together. That would all be That makes sense. That that makes a lot of sense to touring during lunch time. There's always there is there. Yeah. So like to enter first of all like even during lunch and Greyhound,
116you have to like use your student ID badge to be able to open the door that leads directly into the center of Clayton, right? Like all throughout the day, you need your student ID badge. Of course, you could hold the door open for someone, but during the busiest moments where there is that like traffic going in and out between the Clayton Center and um the high school, there's always a person. I'm not sure if it's necessarily like a Clayton district person, but there's a center of Clayton person there watching that it's like a student and students need to scan their IDE to know that. Oh, that's that's smart. Okay, good. Well, it looks like reing that whole thing is well underway and that's going to be amazing. Um he also Mike talked about the summer
117and fall training that um he's going to do for faculty around uh the emergency operations plan that he's really looking more closely at. And you know again having a person dedicated to look at something as important as our emergency operations plan is fantastic. And then he's already rolling out understanding how he's going to educate you know train all of our um educators about you know the the newest protocol. It's great all in place. Great. Any other committee meetings? I had a teaching and learning um advisory um committee meeting and we discussed two two topics and learned about two topics. The first was our e program. Um I learned that there are 27 languages spoken in our district. The largest being, does anyone want to guess? Yes. The largest is Chinese. Yes. and the followed by
118Spanish the second. Yes. Um and we are right now at an all-time high number of EL students 156 and that doesn't include the family center. So we talked a lot about how they are our EL teachers are reorganizing their time and programs to address all of those students. um and also talked a lot about which I was glad how do we help not just those students but their families with a sense of belonging in our school community and how do we make sure that those students and families are able to access the curriculum if they can't speak our language and our e staff was really impressive with uh a lot of the ideas and ways they have but they also we also were in small groups kind of also giving feedback and brainstorming forming our
119own ways to do those things which was great. Um the second topic we talked about was the success ready student network. That's um the collaborative group with the other districts Molina has talked to us about that we joined to um share back best practices around learning but also um work on a new accreditation pro uh accreditation process where we're you know we've discussed like applying for the the waiver from the state APR to develop our own alternative measures for assessment. So, um, Molina was kind of just informing this group about that and the process and basically that our co cohort right now is working on those alternative assessments to show growth and not use what the state has been requiring us to use so far. And that um we are in the like maybe the
120third cohort or second cohort and that um she kind of reiterated Melena did Dr. Gargano that she was happy to not have been in the first one that they're really learning from the group ahead of us um how they've navigated the process and some of their like successes and failures in recreating these assessments. And so anyway, that was interesting and I was happy to like have parents hear more about that in a setting where we could have a discussion too. And that was it. Um okay, we can read a motion to adjurnn. I move that the board of education adjourn. Second. All those in favor? I I. Any opposed? Okay. Meetings adjourned. Thank you.