001e e e good evening and welcome to the garet height City School District special board meeting work session today is Monday March 10th 2025 I call the meeting to order could I get roll call Mr oo yes Miss Cox yes Mrs Daniels yes Miss Thomas Miss Morrison here miss King here could I get a motion to adopt the agenda for the special board meeting work session so is there a second second that was moved by Miss Daniels Mrs Daniels and second by Miss Morrison could I get roll call please Mrs Daniels yes Miss Morrison yes Miss Cox Miss King yes could I get a motion to approve the district calendar or we having a hearing it's the hearing okay so we have we will have a hearing for the next 10 minutes 10 minutes is
002there anything that um Dr Reynolds um may want to highlight that may be some differences or periences from um last calendar I'll say things such as professional development days how many instructional hours we have and all that that stuff yes um on this calendar we we noticed that there was an error with one of the days we were actually missing the the day number uh and when we made those adjustments we had the conversation with uh the Union as well and there was a conversation about the number of days um of instruction and we ended up I believe we removed it from November it was our PD day that we ended up removing those are the only differences the I believe the missing day was the 27th of October I think it went straight from
00326 to 28 something along those lines and then we made the adjustment and in conversation with the you they they agreed and uh I believe we're R now it was really correction of Errors do we know if we have any um major variances between like our schedule um and like the CBC schedule do you guys coordinate it all with the school calendar I I don't believe we do are there any other questions while we're waiting for any of the public to comment [Applause] um I do see what we have do we normally what is the first day of school for prechool would that be on here or it's normally not on the regular calendar it's nor down okay cuz it's more like a program versus part of our school day gotta but they pretty much
004much Shar though like most of our schedule like pretty much except that Fridays are a little different yeah the Friday a little different but other than that they they make the adjustment with with our adjustments even when we're out they're out obviously um but know they follow our schedule too for the most part except for those Fridays thank you Madam president can I make one more comment I just want to complement the um list of dates in the middle um I feel like this calendar is a lot more cleaner and easier to understand and just giving us those lists you know like have the dates listed also um down the middle it's just a very nice clean calendar with not a lot to try to decod so thank you guys for making the calendar um
005I I wish that I could take credit for that but that was uh teaching and learning Human Resources they work diligently just to make it a little a little cleaner a little easier to read so there are no questions um and their conversation and collaboration with our Union was was actually very good uh so I want to make sure that we give them a shout out on that but it was um this was definitely thank you guys we are in our uh calendar hearing so we'll be in hearing for another four minutes for Dr what is teacher day it's November 26th I've never heard that I know PD is that a PD or is that a different kind of day or well there was that was part of the discussion what date was that the
00620 November 26 26 um because of uh teachers coming in on particular days that was a day that was pretty much negotiated uh with the Union uh in order to if they served on the other days that were half days um then that day would be out so that is basically just an indicator for them that we recognize uh um a long held agreement in the district just to make sure that that day before uh Thanksgiving that they out for for right we'll get back to to our agenda there's no additional comments 4.1 tenative agenda review I do have a question for I guess a question for 19.1 overnight accommodations will we be adding the boys basketball team if they win on Sunday yes that is our goal to eventually have that you've already approved
007it I yeah at the beginning Mr Cruz already preemptively put them in wow um he was very confident in our boys basketball team this year so okay yes today and then also can we add an executive session to the end of um Monday's meeting to discuss um Personnel Personnel um forgot what how we Ed it before negotiation negotiations and we need to discuss continue our discussion yeah I'll I'll put it on the um I'll set it up in the agenda and then if you review it and then okay discuss that there any other questions or comments on the tenative agenda Madam president m co Dr can you provide or I don't know who would provide uh some information on 18.2 yes um we serve as U basically the accounting arm uh some of the schools
008that are in the area this is for St Benedict with Title One funds so whenever they are um purchasing or using the fund from title one they have to go through Us in order to to get those things paid we're the we're just their Fiscal Agent the Fiscal Agent that's the word I'm looking for yes nice job Dr problem we've had a couple of we had a couple and with uh 12.2 this is a new position or is it a revised descrip it is a new position we usually have the assistant for that position um we are looking to uh have this person to do a little bit more it's almost an entry level HR position uh to assist with on boarding offboarding um many of the areas that uh um we're trying to uh
009to improve on uh so this is a this is a new position um pay difference is not as drastic as we may anticipate it's just basically the position title itself and some of the responsibilities so it will it is not an additional position the other Position will merge yes ma'am yes yes this will we will no longer have the assistant position and it will be the coordinator's position Okay so assistant what could you m president what could you clarify so there won't be a human resources assistant anymore there will be a human resources coordinator okay can you can you provide some more details on why we're changing the name yeah um yes yes um just because we know that they're a lot more responsibilities that are are required um and usually an assistant honestly an
010assistant would actually ask to be a coordinator for some of the things that we are going to be asking the uh the assistant to be doing um but it is really in a lot of different um school districts they will have an HR directory to run some of the higher level or the um the administrative pieces and some of our um entry level positions um were classified or um even um some of those Position will be handled especially with the on boarding on the interviews and so on and so forth will be handled by the coordinator so this position is is something that um we probably should have had in the with the size of our district um this is something we probably should have had some time ago especially when we're asking uh them
011to to have additional responsibilities uh so this this position is is one that will will definitely help with the work that's have um with our HR Director as well and be a great opportunity for someone who's looking to move up in the HR World Mrs Danel did you have an additional question do we currently have a human resource assistant we we currently do not have a human resource assistant so we didn't have one or that's been a vacancy we've had that but this it's currently a vacancy okay so we're just taking opportunity to restructure it as we're looking on re putting someone in that position yes ma'am so this is not it's not additional no it's not additional we're just fill in the back and se but just kind of auditing the job title yes
012with those responsibilities that we have we want to make sure that we are um creating those opportunities for those folks to to learn uh responsibility HR Director but also not um have the same workload on the assistant that we've had in the past at least we can do is is is to make sure that um the title is appropriate for the responsibility Madam president Mr Fox someone provide some details on 1721 the approval of policy items is that the one you're will we have any policy items the only thing we had for policy was the approval of the committee meeting minutes but put that under uh section two that would be 2.2 say that again Mr so we had um the policy committee meeting minutes to be approved by the board Miss Thomas requested that
013be on the agenda so I put that under uh the reading and approval of minutes section two so that would be section 2.2 I split it so you have like the regular board the board meeting minutes and then our committee meeting minutes um Madam president do we have a um a a committee as a whole meeting on these minutes that we're approving for the policy committee so what I'm asking is um for us to approve the policy committee meeting meetings we would have had to attend the meeting in order to approve the minutes and sometimes we may have a committee like the the whole body come in as in the policy committee and meet on a matter because you may want the whole board's input but I'm just trying to figure out if if I
014missed something or if you guys can approve that within your own minutes and just report on it or what's the purpose so the purpose of adding our committee our board committee meeting minutes to our agenda is because there have been some um issues within the state with school boards not approving their committee meeting minutes um and we don't get caught in the crossfire so I do understand um your concern about voting on meeting minutes that you did not attend um but I can look more into that and give you the the reasoning behind it but um we do have to approve our board committee meeting can we maybe have legal look into that for so we can make sure cuz um it's just a chat like how do you something that we want attendance with
015could um we have legal look at that we can we can definitely have know that yeah I was just going to say we've always approved the minutes in the meeting for the people in on that committee to approve those minutes so I agree we need to get some additional guidance and then how that look in our regular board meetings thank you m Thomas would you like me to keep that on we can remove it we don't have another policy comme meeting for a little while we'll m presid m Thomas do you have like a little bit more information we could find out where you know like where that became was that like in a um one of our osba things or something I'll there any other questions or comments on our tenative agenda for our
016meeting on Monday Madam president uh 18.1 electric NRG agreement I'm going to attach the contract um it is a four-year locked agreement we have recommended to lock in electric prices because it's going to go up significantly moving into the summer we actually got our price before they um um adjusted with tariffs on March 4th so we got our pricing the day before that so there's good price locked in and uh the agreement will be before you for 4 years hopefully save us some money over time because what we've seen is that it's the demand is going up and prices are just going to rise with it um so just want to make you aware of that you vote on it on Monday thank you madam president M Mr O you want to add the agreement
017yes yeah yeah I have to scan it in and get it to you guys thank you any other questions or comments all right we'll move on to 4.2 board of education training update is there anything that anyone would like to share okay we'll go on to 4.3 the district data and financial update will that be Dr yes be both um just to give a an update on where we are uh on board reported uh kind of skimmed across where we were but just to give you a little more detail we are we completed the what what is referred to as the FC override and with the override was when I explained to you that there were some students who were on our system that just kept rolling every single year since 99 90 since the
018a long time ago 2019 I'm sorry since 2019 um that's been uh that's been fixed we've been able to fix that for about 92 students who've been in in our system for several years we've already been able to fix that and currently we're addressing missing and excluded students and what's happening right now is that some of those things that are have already been repaired is showing up now so you've had about according to my conversation with with uh Mr OKO there about 50 students that just popped up over the week weekend since Friday uh and that's uh reflection of the work that's being done just to make sure that we're ident identifying where our students are cleaning this data and uh we've been meeting um as a matter of fact we' meet every Mond we
019met today they gave me an update today as well just kind of highlight exactly where we are we're doing well right now there's still a lot of work for us to do um feel to provide us with some deadlines to to help with uh what he needs to do on the financial side of things and I've Echo those deadlines to to my team as well and we're pushing hard just to make sure especially that our our our data is clean um what that ends up meaning um may be in some situations that our numbers may not be where we want to be um but so far it's actually an up uh I'd anticipated that our numbers would go down a bit because we're cleaning some of this data especially with the removal of those 92
020students who've been in our system over and over over the last few years but um things are are looking better things are looking better they are progressing um and I just want to ensure that what we're reporting to the state is accurate data or the clean data that we' already referred to uh and now we are also correcting data for students who were listed as not attending but are physically present in our our buildings right now there was another end of this that we were doing we're sting our information to the buildings and finding and seeing which students are actually in our buildings and we saw some conflict in that and those have been adjusted as well so that's where some of our numbers have probably come up as well um but we're heading in
021the right direction and financially uh I think I will allow Mr oo to speak yes uh thank you Dr Arnold so um I have a question just for the board since our data since we're cleaning it and we are reporting significantly lower than where our placeholder was at the beginning at the beginning of the fiscal year into October remember they they don't update our payments until the second payment in October so you have July through October where the states using the final submissions from last year's in in May June now that we've you know seen our errors we have that structured timeline in place that Dr Reynolds and I worked on um the question is um would you want to consider an optional forecast in March to capture that uh difference in student it's a
022it's a material difference it's about $3.2 million difference between what we had last year with 2700 funded students and roughly 2434 now will we have a um a better idea of that in number in March so it's tough I I I don't think I can answer that one all I know is um when when I got the March number one payment which was based on data submitted as of February 25th we saw 50 special ed students come online basically they were being reported in the um in our Funding payment I don't know and Dr rynolds I don't know if you even know this at this moment you know where with so many years right of cumulative cleanup we have to consider here I don't know what our Target number can be I mean at this
023point what we would do with the forecast is say this is the actual data we know as of this payment submission for us um to say to the state look we are aware of this we're filing this because they're going to ask us regardless if we do it now or in no or in May why are you so like why are you so far off like where are you at because you lost you're telling us you lost 350 students overnight you know and and that's the question so I would say it's always better to be safe than sorry but it's like Dr Reynolds has been saying like we need to own our data like what if we know what our data is even if we're 300 kids down but it's our data that we know
024it then that's something that we need to navigate as a as a leadership team from it CU one thing that I probably shouldn't use this term but this is really I don't want us to be involved in kicking the can down the road I mean there's a problem that we recognize right now and we can push it off into years until the next group comes along who's to say that it actually ever happens so I believe it's our responsibility to go ahead and make sure that we're taking care of the problems that we're identifying and taking care of those things now and and I believe that we're on the road making sure that um in years to come that we'll be um we'll be able to have enough systems in place that this doesn't happen
025again um that there'll be enough uh regulations and enough oversight that we that this this doesn't happen down the line and we're also just trying to look at to see how we can go from where our data is not um the most favorable data because it's it's not clean data to the point where we are leading the way in how we're doing the data that's where we're moving towards just to make sure that we are are no longer looking at this thing and that we're setting up the future so that there these systems that are already in place so we don't ever have to come back down this road again so that's what our intention and our vision is to not just fix the data but also just make sure that it is repaired enough
026and systems are in place enough that no one else ever has to travel down this road again also just add say we filed a um an initial optionals what it's called now say you approved it next Monday at the level of students where we're at now and when we continue on our framework we end up reporting a significantly higher number for say we're doing this again in in May so we'll be filing another forecast in May um it's it doesn't hurt it only really helps the more the more transparent you are with the state on this the better it will work out fully um and it also shows them that we are actively looking at this um we're not just going to go the bare minimum and say look we're doing November and may what
027the difference is the difference but it's but again it's up to your consideration um I think we would be better serve if we did do the optional Madam president um I would like for us to move forward um with the optional um just because with um a 3 a possible 3.2 million difference we do need to have the proper forecast um from what we know now as we move forward we making financial decisions for the district um just even from March to me and um I do want to know in the November forecast in the assumptions there was like a long explanation that we were looking at this data issue all the way back in October it just it was a matter of figuring out a what it was how we fix it or is
028this even an issue I mean it could have been something just happened but um so if the state looks at the forecast which they do and looks at our assumptions and they'll know that we have been on top of this since you know that payment flipped over when we filed in November which was all the way up to October's data so I think again it shows the steps that we are taking this seriously to Columbus down there we like this that together for forward to hearing on a revised or optional um fiveyear forecast it's unfortunate for you guys you get to listen to me do this twice in almost two months time anything else on um any other questions or comments on 4.3 Madam president would that be our presentation for um March 17 I
029think I've seen a presentation is present there should be a date of presentation um we make an adjustment I want the David to come in and provide with the information that they they've been provided i' like provide directly to and we can add a um under uh number nine add presentation fiveyear forecast presentation .2 all right we'll move on to 4.4 which is the Open Enrollment discussion thank you madam president um if you have not received the uh the link I do have uh hard copies just in case thank you man yes sir okay thank you madam president as we are looking at our future and the things that we are providing our students including our AG program what we're doing with our arts and our stem Focus for the years to come uh I
030like an opportunity to somewhat uh balance some of our uh efforts of the things that we're trying to do maintain this has been a our our school district a very transient School District um uh and what we're trying to do is just to try to stabilize some of the movement that we've seen over the last three years since I've been here and one of the ways to doing that is by doing an open enrollment however uh there's been some school districts who've done an open enrollment uh in a way that allows x amount of students and what I am proposing is that we do uh a limited open enrollment of about students and with the things that we're trying to provide for the district that we are looking at uh students who will be committed
031to one of our programs um on entry and this is strictly for 9th through 12th grade we can have a conversation to see if we have room in our um middle or elementary schools but currently we do have space in our 9th through 12th grade um and this will provide an opportunity for students to go directly into the programs that we're providing again the AG program our arts program meaning our band or even our um drama program as well music express um and what we're trying to do around stem for or steam around the school district um this has been a question or or something that I've been considering since the beginning of of coming here because that is a way to stabilize your school district however we need to have something for our students
032or for prospective students to to be a part of and that is where we've been putting our funding and our efforts in what we're trying to do with our arts and what we're doing with our other extracurricular activities as well and uh wanted to just make sure that we proposed and had a conversation around this proposal um there are few areas that um I I want to ensure that we are highlighting uh if you do an open enrollment with no restrictions you're also um possibly opening the door for some some issues um so one of the criteria to make sure that behavior and academic records that these are students that we're allowing into our school district or students who are motivated to be a part of what we're trying to do here in our school
033district and also just making sure that the building uh and program Capac capacity say our AG program is a new program for next year um we're going to allow obviously our students to have first dibs um but if there are other students who are interested in and if we have the space to allow them to uh enter that AG program the Agricultural Science Program uh we'll give them those opportunities as well so this is a proposal I'll give you all an opportunity to kind of look through this information um and if uh there are any questions I can uh take any questions or we can just kind of hammer out some of the things again this is just a proposal um I've looked and done a little bit of homework of what other school districts
034have done and what's worked for them as well and this is really uh synthesizing that information to create a program for us yes um looking at the general guidelines um under number two Transportation um are we able to be a little more specific um about the transportation guidelines um just because you know our high school does not provide Transportation but some high schools do provide transportation so just wondering if you know we can add a word or two that um emphasizes or highlights the fact that we don't typically provide transportation schol at all yes I can adjust that yes we um and then just one more question um when we talk about programs um students will have to be enrolled or participating in a program um cbcc count as one of those programs that we
035would consider that isn't one of the programs that initially but that can because what we're what we've found is that our students who are participating in some type of program do better U that is actually a best practice to ensure that we are our students are involved so cbcc can definitely be a part of that as well that is not an issue for me at all and I know um Koga Heights they do have open enrollment and I do believe that their students are able to Madam president Mrs things um when we talk about capacity levels or limits um I think you should maybe put up to 50 slots um because we don't know how our general enrollment May shift because we do have a we have a we have a April 1st to June
0361st um date here but we can have an influx you know we can have issues with Staffing you know we know where we're we are at as a district right now and if we have to make some adjustments 50 may not be are you know we don't want to commit to a number per se you know or we want to even have the Liberty to say this year we can't or we already have enough and when we say um up to 50 slots um are available we're just going to have a solid 50 so their field when somebody else leave we're not doing each year to just be these 50 slots do these families have to reapply every year yes they would have to reapply every year yes Madam president M Tax uh I have
037a question about administrative guidelines number three if a students living in the district and they they move out it says they have to reapply do they get any type of preference for first on the list or are they parted a lottery like everybody else they would more than likely be a part of the lottery at that point um how however we did have something that said that those students who were previously enrolled in the school district as well they they actually have firsts that for you meaning yes yeah they will actually be at the top of the the priority list and again this is a proposal and is open to making adjustments um we just want to ensure that we provide the opportunity for kids who want to be a part of what we're what
038we're doing and honestly we're doing some amazing things that not not a ton of people really know about and I think we just need to do a much better job in highlighting some of those things we've started with the state of the schools um uh last week highlighting some of the things that are happening in our buildings and we have some Dynamic things that are happening we're putting all of those things together as a selling point for what we're trying to do in the future and the steam piece will will do that for us it will um kind of package all the things that we're doing and package it in a way that it is obvious that we're heading in a specific Direction and I believe that steam will will not only just increase engagement
039but engagement also increases achievement as well so the more that we have students who are engaged more that we have students who are involved that's where our Achi our achievement needs and I I I've believe that since day one um in every building that I've been a part of we' moved towards steam uh stem at the time steam now includes the Arts we want to ensure that we're pushing forward with those efforts as well question in terms of um just some clarification around students previously enrolled in the district is that for students that for instance were enrolled in attending one of our schools and went to a St Benedicts or a Brilliance and come back as opposed to actually moving out of the district and coming back yes now this is basically those numbers won't
040count against us count against the 50 because they're actually in the school district it wouldn't really be open enrollment for them they're just coming back home back home y they're just coming back home so that wouldn't count against our 50 we just want to make sure that we that the students who are in our our city who are seeing the things and the parents who are seeing the things that that are going in our school district we just wanted them to know that they have first fired to come on back into our school district and once they start really seeing the things that we're doing for children I believe that we have a an influx of our students who live here to come back to our buildings thank you m president I have a question
041M Morrison um on a behavioral issue um if we enroll them and then we start to see that their behavior issues or their delinquent coming to school will they be asked to leave the district that is something I have to see what our flexibility or flexibility we would have in a situation like that that was something would be something that we would definitely discuss okay um but I don't know how where that's a conversation I would need to have legal one and also with our PE servic Department to see how this works in uh in other school districts as well but that is something that we would definitely consider as well thank you I do like that they have to apply each year so if it does come to the um down to the fact
042that we do have a student that exhibits some Behavior issues and we're not able to dismiss them throughout the that school year that they do have to reapply and that you know behavior and AC behavioral issues you know won't tolerate bringing those individuals back Madam president Mrs DAV um first um number three the students moving out of the district do we even need to put put this in because our application is April 1st to June 1st and we don't make the decision until early July so with that being said if a student moved out of the district during the middle of the school year um it really wouldn't apply unless they had an interest along with I mean it's just like any other person that is part of the open enrollment um so I don't
043see how that just would even be applicable per se um because just because of our date time a student moves out of the district in the middle of the school year we wouldn't be able to consider them anyway to remain um to retain their slot in our district with the Open Enrollment program because we don't make those decisions into outside of the school year however that would definitely uh allow them to still be first priority just in case because I currently have a student who was a part of one of my groups who just left and it's it's a family needed to move and I want him back I'm going be honest with you um so when I look at that I think about that student because he's done so well in the last few
044months and and if there's an opportunity to to bring him back even though he's out of the district and his parent can bring uh bring him back to the building um I'd like to to open that up for him or any other student who falls into that category but they would then become top priority for the next school year um so that allows them to become at the top and Dr Reynolds just with you bringing that up I I would like to say that um us taking this first step of open enrollment but I would like to see us maybe um after we see how this go to even make some of those consider ations because as you stated one of your reasons for um is this to address the transient issue that we have
045and if we had families that was able to continue to provide transportation for their students and had to move for whatever reason outside of our district mid school year but wanted to maintain their students enrollment in the district so cuz that would be what's best for the students and the family can handle it regardless of the grade and or um connections to extracurriculars we just have some students that's not connected to extracurriculars or anything like that but it's truly an asset to our district or we have seniors that have to leave you know because of family Dynamics right at the end of the school year or mid school year and those are some things that I think we should kind of maybe look at to um resolve the transient issues um that some of our
046um families that really you know their students are thriving and just having some issues that's beyond their control but would like to at least keep their their kids um stable yes um academically and I know that's not a part of this um it could be a consideration it could be a consideration for for this um because what what we found out even before I Ender the school district what we found out is that students we move from here to Bedford to Maple to Warrenville Heights and sometimes back and I've seen that even in my former School District that um that's some of the situations and if we've um had some type of consideration for those families who need to move for whatever reason but they're doing well here they're maintaining here to leave that option
047open for them I don't know if we wait until the next uh cycle of this or if we go ahead and put this on now uh either way I'm I'm open to to that conversation yeah I just think it's a you know could benefit some of our students just to provide that stability you know but it would come with you know the understanding that we don't have transportation options you know there's an expectation to make maintain attendance and all that good stuff and then one more comment we talked about discipline um once we've enrolled a student they're enrolled and even if there's some disciplinary issues we do have to look at it equitably how we treat all students because now they're they we have accepted them they're enrolled um they are garfi height City School
048District student and sometimes things change we just know that the next year you won't meet the eligibility but you know we still have a duty to educate them just like we do any other student that come in that may have disciplinary issues we have a duty to support them we have a duty to WAP them we have a duty to make sure they have Supportive Services but I think um and just so we know our students you know may come in you know and things happen with students that Dynamics you know adjusting to the culture of a new school in a district we may run into some discipline issues that their students kids trying to figure it out um but removing them because of that I I think we we just need to follow the
049same rules just these type of these are criterias for enrollment but once the student is enrolled they are a student just like any other student of the district we just know that they may not be be eligible next year so I think we just maybe I feel like that that that's need to be how it is once they're enrolled they're enrolled and we have to serve all students that's enrolled um and if they do something to get them expelled or suspended just like any of our other students then those processes are taken but they just won't be eligible next year but I don't think and maybe we can ask legal about that too that we could just kick somebody out because you know cuz even a kid I mean especially kids who have kids that
050gone to cbcc before they may think they're interested in the program and they get here and get into the program and get into the school year and it's not a good fit you know do we disrupt that students school year because of that and again that's a part of the conversation here um um this is open to all the feedback um is our first goal at this even our first consideration of this um we'll have some things that we'll end up implementing and find out next year oh we going have to make some adjustments um but I I was having a conversation with someone if we don't start then we just then it won't happen um we won't get it all right on the first score round we'll find some holes there's some holes and
051some adjustments but we we have to start um especially when we've noticed that this is um an issue that we've had in in for so many years um I've been a part of school districts right here in this area and has been a part of every building I've been a part of kids are in and out a lot um how do we maintain those children how do we um stabilize that not only just for our numbers but how do we stabilize it for them as well so that's where this conversation it goes um with stabilizing the numbers for us um in our school district but also stabilizing this thing for our students who can um who have the needs to to get back to the building even though we may not be able toide in
052the transportation if they can get here we can welcome them back in um so that's where this um proposal goes just I want to ensure that I brought it in front of you for a consideration and to see you there some more adjustments and I appreciate your um your feedback and I will make those adjustments I've been taking some uh a lot of notes Here uh just to make sure that our first goal is as close to right as we can get it and then we make adjustments from there there any other comments or feedback for Dr Reynolds Madam president Mrs D do um we have to put this for um our policy committee at all to reframe our policy I already know that there's going to be some changes to um one of our
053policies because it says we don't um you know you have to have residency and all that good stuff so I know some of our polic policies will have to make some adjustments to um integrate this but do we have to actually have a policy for this open enrollment or do we just change some of our language and our currency current policy regarding registration I would think it would need to be a policy I believe it is um that is something I I'll make sure we have the details but I know that there's a resolution to continue or resend in in District uh open enrollment that was something that we had in place where we were moving from Elmwood to Maple Lea when we had the same grade levels at all buildings I know that we
054had that at one point I think it needs to we have to be a little more specific about what we mean by open Roman now what we have is inter District now we need to um to focus on those the policy that opens it up for outside of the district so I'll go ahead and make sure I go back in just to ensure that we are looking at the right policies and see what exactly we need to do um in order to to do this right I think entrance requirement policy will need to be modified to is that entrance it's another one it just needs to be some modifications to just change language we got a few maybe Neola can help us with just identifying which ones that's kind of what they do we actually
055have a meeting with Mr Patterson this Thursday Wednesday yes this Wednesday we'll be meeting him for some time um we have a half a day meeting with them so I definitely we ask that question so that we can see exactly what we need to do in our next steps will there be tuition for our um open enrollment to no no that is not something I wanted um now if you as a board determine that that is an area that you want to to visit I wouldn't recommend it um but if that's an area that you'd like to to visit just do the state pay us enough I mean we still get the money followed the student they got a backpack now right yeah I can get you the actual amount I would say it's not
056since we're we're since we're more state funded our tuition rate will not be significant I mean it'll be maybe $2,000 is all we could I think the last the way they calculated was about $2,600 per student whereas KAG height is like 6,000 a student but they're funded mostly by property taxes it's really based on how much what's your state local share we're 70% state funded so it's the base cost we're so if a student comes in and we're enrolled and they're enrolled here we get the base cost of the student um so the state's still giving us the majority of the payment rather kaga Heights needs you to pay the 6,000 because they're not getting their property taxes like that they're not getting that local share so we lose out on the local share but
057for us the local share is it's rather it's only about 2,000 and something a student you know I'll call you later CU I you know like the Char schools don't have that issue with open AR roing correct like the backpack is a little heavier yeah but we have to remember Charter Schools don't have local share so Charter Schools only get the base cost from the state which is for them you know like a student we get 8,000 something from the state total a student cost $88,000 for us 70% of that state the other part 30 is local Charter District gets a 6,000 of that because they don't get the local part of it so the local share doesn't follow it's not in back yes the property like Charter Schools don't collect levies they don't collect
058Levy property taxes so they don't get that now again the tuition rates completely calculated by the state for us and I can pull that and send it to you guys but you know charging to tuition I to be honest with you Dr Reynolds and I haven't really talked about it because that hasn't been a priority for like I'm not going to Dr Reynolds and saying we need to charge for these students like that's not what what is our um neighboring districts do is it tuition for other than Koga it's to and they're mostly in the same boat as us but I can send you that because I think it is important to to see that difference I mean I think with our um with our purpose for this I would I would say tuition free
059aligns with the purpose is to provide opportunities you know for our students I wouldn't want that to be a barrier if it didn't need to be any other questions or comments in regards to open enrollment I'll make some adjustments on the U the link I shared with you all I'll make those adjustments tonight you should see the and I'll highlight some of the areas that we adj adjusting as well thank you Dr Reynolds all right so we have a meeting next Monday we have pictures um at 5:15 we'll do head shot and a group photo um bring your sweater for the group photo um and with that I would entertain a motion to adjourn this evening's meeting at 5 658 is there a second second that was moved by Miss Cox and seconded by Mrs
060Daniels could I get roll call please yes Miss Cox yes Mrs Daniels yes Miss Morrison yes Miss Thomas yes Miss King yes meeting a journ