001Parkway and she's going to be our new special educ special education coordinator. Another uh key person who's been working with us for a long time is Peggy Shelton who is retiring and Val is going to take her spot and we're kind of shifting some things where Val will pretty much take over everything that's secondaryish with special ed and has great experience and we just can't wait till she joins our staff as well. So, welcome Val. the fourth and I don't think I invited her tonight but I think we might I don't know if I've said anything on this one or not publicly but we do have a really special person at Coverdale named Kate Wademan and I have it in the notes I'm not just saying because you're here Chris but Kate Wademan is like
002a rockstar RTI specialist at uh Coverdale and she is going to take the uh the position of a split admin intern between Coverdale null and we're really excited about that and I I know you're excited about that as well. So we can clap for Kate. I don't know if I'll get over to Coverdale tomorrow. So please tell Kate I gave her some kudos tonight. So welcome to the family. We're glad and we mean that. Uh we're not a perfect place, but it's a great place for kids and staff to come and work and learn and grow together every day. And we're glad you're you're a part of it. So all right, it's been an exciting action-packed few weeks. Uh, as we head closer and closer to the last day of school, our schools are filled
003with students working hard on standardized testing, participating in a plethora of activities and events. We have had and will continue to have until graduation, concerts, plays, recognition nights, you name it, we're having it. And you name it, Karen O'Harn is there. That's right. So, thank you to our board members who are able to get out to things. Everybody is getting out to what they can get out to. But uh if we have if we have something going on Zo Hearn's there, so it's exciting. Um last night was Louis Clark. Um uh recognition night was a great night. We had Max Scholars this week at West. Just so many great things happening. And then how about the student work? You can clap for that. So our art show moved here this year. We usually go down
004to the foundry, but I think there was a conflict. And so the art teachers reached out to think Kelly and they said, "Hey, can we come here?" And we said, "Yeah, let's do So, we had a big bash here Friday night. I mean, the place was packed with staff and students and parents. It was awesome. So, it's pretty cool because we get to come down and see this great artwork. So, uh and our spring sports uh teams are really and let me just say this. I don't have it all specific here, but orchestra, choir. Um we had another musical at West High had their musical or music earlier. like those those events are just and performances are just we've got PE we got kids winning state titles and um recognition in a lot of different
005areas so awesome. We we've highlighted some of those this year as well. And our spring sports teams are either already competing or getting ready to compete in the state playoffs. Uh we wish all our students the very best uh in their assessments, their performances, their activities. Let's talk about assessments for a second. And Earl, you could piggyback on this, but our district has been more, and I and I mean this in a positive light, locked down in terms of focused on what we're doing for assessments. It's not the end all, but it is a very important part of what we do. And our kids and our staff are doing a great job of making sure they're doing their best. Would you agree with that? And what did you see? Yeah, it's been awesome. So, we
006just got we just got some great things happening. So, can't wait for graduation May 31st. It's going to be a great double header of high and then west. So, we're excited about that. Um, also, you don't know if I'm saying this, but congratulations to St. Charles West senior Avery Sigma. So, Avery won the Dr. Kashina Bell Memorial Future Educator Scholarship Award. Did I say that correctly, Dr. Lewis? And that's through MoASPA STL. So, our very own Dr. Lewis is part of that and has run that organization. and a couple of his colleagues came out and president uh presented a $1,000 award to Miss Sigma, Avery Sigma for that and that's awesome as well. And I don't have in the notes, but I do know that Lucy Vocal won a $1,000 scholarship as well and Karen
007was there to see her get. So, we've got kids getting all kinds of stuff and it's just awesome to see. As you can tell, I'm pretty excited about it. Um, and tonight it's a little bit of a light agenda. We're gonna have a really exciting conversation about bid bids here in a little bit. Right, Jeremy? Okay, great. We're going to have the Louiswis Clark new found place home owner association board of education representative discussion and nomination that's going to be exciting too I think I think and then policy changes for first reading we are going to talk about a construction bid and then we're going to have the financial report which everybody likes at the end so hopefully it's going to be a nice quick uh agenda but we're glad you're here. I want to
008encourage us all to continue to move forward as we finish the 2425 school year strong and summer's almost here. Thank you. Awesome. Thank you, Dr. Seit. Next on the agenda, board communications. We have none. None. Okay, we'll move on to audience comments. All regular and special meetings of the board shall be open to the public. Since the board desires to be a good listener and be responsive to the community, persons desiring to address the board may do so during the time so allotted on the agenda and according to established procedures. During the audience portion of each board meeting, patrons are invited by the president to speak for or against any proposal on the tentative agenda or on any other school concern. The individual is asked to identify him or herself, limit comments to a few
009minutes, and avoid discussing personalities. The president reserves the right to limit the number of presentations and/or length of comments. At the discretion of the president, patrons may be recognized at other times during the board meeting. The board is very interested in audience comments. According to board policy, members cannot respond during the actual meeting. The board will listen to audience comments and if necessary, additional follow-up will occur through district administrators. Thank you, Daniel. We will have Kathy Aldorf come share first on behalf of CESA and Jill tag team. It's the Cessa sisters. There you go. Jill Meyer and Kathy Elldorf. Um we are the co-presidents of CESSA. Good evening Dr. Seaffort board members and central office administrators. Um I just wanted to piggy back and reiterate map testing was wrapped up today. Thank you. Um and
010the students also say that uh end of year activities will be held in all the schools for the next two weeks. Evaluations of classified staff are ongoing. And I would also we would like to also recognize all of the artists and their pieces that were chosen for the district art show. And I really love having it here at the board's um central office. Um just in case you're counting, 11 more wakeups. That's it. Thank you. Thank you ladies. Thank you. Next, Brendan Karns from Sea. Good evening, members of the board and central office staff and members of the St. Charles community. My name is Brendan Karns. I'm the president of SCEA, uh, the exclusive bargaining group for teachers and nurses in the district. Um, just want to give a shout out to the district staff
011here on teacher appreciation week. Um, and thank you to our support staff for making us feel special. We've had an amazing week here in success at success campus. I know in particular right now a lot of teachers have been working hard with their map and EOCC and powering through like Dr. Seaffort says it seems like we're more locked down this year so we are hoping for building upon successes there um and then just wanted to conclude by wishing everybody a safe um enjoyable summer. Um thank members of central office staff for their work during our labor management meetings. Um, our conversations are always beneficial, I feel, and always trying to drive the school district in the right direction. Thank you. Thank you, Brendan. We will take a brief couple minute break here in case anyone
012wants to scoot out and we'll resume here in a couple minutes. Yep. All right. We will resume the meeting. Is there a move to amend or adopt the agenda as presented? Move we adopt the agenda as presented. Second. Second. All in favor? I oppose. Item 4.01. For efficiency, the school board utilizes a consent agenda. Items placed on the consent agenda are routine in nature or are among the many decisions that the board has already determined are in the domain of the administration. Is there a move to approve the consent agenda as presented? Is there a second? All those in favor? I opposed. That passes. Under new business, item 6.01. This is the Lewis and Clark um New Finland Place Homeowner Association Board of Education representatives. So, we need two representatives from the board. Each person
013will serve for two years. Donna Towers, no longer a board member, and Lorie Gibson were appointed on May 11th, 2023 to serve as representatives until May of 2025. The board members elected will serve until May of 2027. Any Lori is volunteering in Karen? I move to elect Lori Gibson and Karen O'Harn as the board representatives to the Louiswis and Clark New Finland Place Homeowners Association for a term of two years. Is there a second? All those in favor? I opposed. It's yours ladies. Okay. Item 6.02. This is policy changes. This is our first reading. Um, there are several, so those are just to look over. Any questions or comments? Yeah, the DFA is uh deals with our investment policy uh which we just ironically had read last month and approved. Uh but this one is
014um it just updates the language to say if we were to go against the Missouri model for invest for safe investments that we would have to follow a process to do that. So right now what we do follows the Missouri model. We've not had any conversations. I have no desires to not follow that. But if we were to follow uh to do anything different outside of that model, we have the right the board has the right to do so. Uh but it must follow certain conditions including a financial representative to make sure we're making sound decisions. Thank you for clarification. Yeah, the uh that one was uh DJFA, the federal programs and projects. The office of uh management and budget uh for the federal government had updated their language and uh MSBA says it was
015a significant update in language for that federal office OM. Uh so they're making sure in this policy update that the DESIE language matches the OM with the caveat that sometimes that's very difficult to do. So there could be errors andor omissions, but it's not on it's not without having a lot of eyes on this to try to make sure it does mirror the federal government. Thank you. Any other? Yeah, the only other change in the DFA for the new ones is we were specific with a call out before and this one now is back to more flexible language I think instead of a person. Yes. Okay. Anyone else questions, comments? Okay. This was just for information. So, we'll have a second reading next month. Item 6.03, bid proposals. Again, no vote or motion on this,
016but this is for information. Yeah. So we had on May 6, we had a bid opening, public bid opening and um at that time we had one bid in our hands uh to open. We had one representative, one contractor present for that bid opening. Um uh so got received that bid, architect reviewed it, said all items were present, did a bid tabulation. Um did not know otherwise there was a bid turned in on May 7th. I received that in my hands and uh once we were able to retrace a little bit, we found that uh the bid was turned in on time, contractor did not stay for the bid opening uh and that bid was placed on another person's desk here at central office. So I didn't receive it until that person was present on
017May 7th. So then it became a scramble of what do we do? Um so that bid was open with another person present after conversing with the architectural firm. Um and then when that bid was opened, it was um financially a lower bid. Uh but it did not meet all of the necessary criteria uh as uh directed by the uh documents for our architects. So that put us into another tail spin. Uh so now it's in legal's hands to give us the best response because one, we uh we want to ensure we're just doing what is right for the people that are bidding on our projects. That's mo that's that's the most important thing. And then uh we want to uphold the integrity uh of the process and the reputation of the district at the same
018time. So I feel like the best thing to do at this point in time is to have legal review those documents and give us advice on how to proceed if if we are able to proceed based on those snafoos. So um pretty unfortunate. thought we had a pretty tight timeline to get some stuff moving specifically for this building and now we're in a little bit of a wait and see pattern. I'm hopeful we're able to bring something back in June. Uh but uh that is not without some uh concern that maybe it won't be able to be brought back, but the main projects of West and Harris, those have gone through. We're rock and roll. Correct. And this building can wait a little bit, but we want to get it going. Absolutely. That's correct. And
019as you know this, we've had a little we've had some information. I just want to piggy back like th we love our building here. We love our staff here, but this is the this is the least place we want to do put money into because we want that money out and our the work that we have to do here is work we need to do at some point. Like we have to get it done to make sure structurally we're moving forward. This is a very old building and so I just want to make sure we're adding that point of uh the the work that we're looking to do is work that we'll have to do. It's absolutely necessary to preserve the uh uh the structural integrity uh interior and exterior of the building as you
020as we all know. I mean you can look around and see quite a bit. So so if you ask certain people, they'll say, "I know that came from an android." And um I get criticized about that quite a bit. So I was fearful that you guys were judging my pictures as I was sending them to you. Let's be clear, too, when we talk about structural. We've had our architects out to look at it. We're we're the building's fine right now. We just we need to make sure that we are maintaining we're maintaining it. And Quite honestly, there's some things we're we're trying to correct that's happened in the past, too. So, yeah, when I when I make that statement, I don't mean like immediate right now. Clarify that because that's a good point because I
021don't want anyone to feel like uh we're we're we're sitting in an area right now that is um uh of of major concern. But when you think 10 years down the road, what would it look like if we did not? That's that would be a major concern of mine. And when you see projects for this building, it's not like to enhance it, make it. really just to keep it up to where it needs to be so we can be in the building to be honest with you because again our money we want all the focus hopefully to be on where our kids and our staff are even though the staff were important here too. So awesome. Thank you. Item 7.01 district financial report. The quickest we've ever gotten to this I believe. I'm trying Ellen.
022I'm trying. All right. So, as you know, this this concludes uh period 10 of our fiscal year. Uh so, we're getting down to uh really trying to determine uh where we're going to land by June 30th. We know we'll be within that 20% range that we always try to to adhere to. Um and and that's important for all of us to know that we're allocating our money um as well as we can for for students and for staff. So, uh we're closely monitoring that. Um, if you compared the fund balance last year after period 10 to this year, you would notice that it did have more money. There's a couple of factors to that. Again, food service, health insurance, uh, cost, uh, adult education is a little bit lower this year just based on some
023of their tuition, it's not significant. Student activities has dropped a little bit. All of those factor into about a $ 1.5 million difference, uh, which is not for operational means. Uh other factors we have not received our pilot which is a um uh payment in lie of taxes from the city of St. Peters yet. We contacted them last year we got in April. Um we contacted them they said they're a bit delayed due due to some staffing. So that should come in next week we anticipate. That's a good chunk of money. That's a $ 1.5 million payment. So between those two million there's a $3 million difference. And then we also have some delayed uh state funding from ECSE uh early childhood secondary or uh special education. I believe that that payment right now is
024sitting about 1.7. We had that payment in last year as well at this point in time. So we did a little little digging just to make sure that uh there wasn't anything too aloof uh with our numbers. So uh so you would notice that if you compared the two periods from from from each year still sitting fine as far as uh like I said as far as fund balance is concerned. A couple of things I did want to know are uh most money if you if you were to look at that I think we generated about uh a little over 130,000 uh this past past month on those investments. Uh and in total through all accounts for this year it's a million but that's through all accounts that's not just operating. um that is that
025is very helpful for us um especially in a non-assessed year where our assessed valuation doesn't grow as significantly to help us potentially offset to offset some of those salary um salary costs salary and benefit increases. So outside of that the other thing I wanted to point out is as we're trying to develop the budget one of the things that I've been thinking about and this is for future years but I certainly want the board to think about it as well not that you haven't uh is the tax incentives for the city of St. Charles, St. Peters, St. Charles County, uh region. Um if you were to look up at the St. Charles County assessor site, uh you you will see that uh St. Charles City School District uh loses about 5 million per year on
026those incentives. Um now, we understand why we want city growth. We want development. That's a that's a great thing. But I think it's important for us to remember that as well. Uh because as we start to think about, okay, Well, we need this income in 27 and 28. When do those start to fall off the books? And when will the district begin to recoup that money if more uh and tax incentives, tax rebates are not off are not on the books? So, that's something we're looking at. I've reached out to the city for some um some direction on that as far as um um the financials and the language and the start dates and the end dates and all of that. and I hope to include that in this year's budget book just so you
027guys would have that read readily available to you. So that's something that we're we're trying to work on and trying to get um trying to get on paper so we can refer back to it uh frequently. Thank you. Any questions, comments for Mr. Shields regarding the financial report? If not, is there a motion to approve the financial report as presented? Move we approve the financial report as presented. Is there a second? All those in favor? I opposed. Item 8.01. Is there a motion to adjourn the meeting? Is there a second? All those in favor? I opposed. Good night. Thank you.