001e e e testing I do I have one thought you come down I you went back up and yeah okay test test drive Moonlight or gas LI or or something okay okay okay it is that bewitching hour welcome everyone to our June board meeting we're going to call the meeting to order would you please stand for the pledge IED ALG to the flag of the United States of America to the Republic for which it stands one nation under God indivisible with liy and Justice okay item 3.03 it's our superintendent our associate superintendent this evening comments so right you thank you thank you so first and foremost the last time I pretended to be a superintendent we waved at the camera to Jason cuz you know he's watching so I would love to do that my
002second time around if we just wave at that camera back there and just wave at him Jason is recovering from a medical procedure so we hope he gets a lot of rest and and come back as our fearless leader um I would also like to send a special shout out to Julie mlar as she this is her last board meeting let's give her a round of applause nice little golf clap for you oh it's a golf clap yes yes thank you for all your hard work and dedication and you will be missed also want to um highlight our new data assessment and learning coordinator Megan basak she's not here but let's give her a round of applause she will be joining us in that role for the 2425 school year in her first year she
003served at harden as our as their instructional coach and we're excited for her to join cni we know she's going to do phenomenal this is pretty cool so there's a student at St Charles High by the name of meline bunch she's um graduated but she had perfect attendance all four years of high school so let's give that a nice little round of applause it's pretty impressive and um the last time she missed school was after third grade so pretty impressive pretty dedicated to say the least but to have perfect attendance all four years is certainly an accomplishment let's give her another round of applause hopefully madd's watching practically congratulations mine practically all 12 except for a day correct correct correct that's amazing um also um um certainly happy for our graduations that took place on
004June 1st for St Charles High and St Charles West and we wish our graduates the best of luck um in Spring Sports our St Charles boys track team one of their relay relay teams won the state championship so let's Golf clap them a lot of clapping lot of clapping a lot of celebrations and also I would be remiss um our St Charles West girls soccer team had the opportunity to play in the state quarterfinals of the state tournament and that's certainly an accomplishment as well um last but not least enjoy the summer enjoy the summer stop smell the roses you know I I think for us in central office we feel that you know it doesn't feel like summer it just just keeps going and going and going but certainly this is the best time
005to stop smell the roses just take a breath um I want to thank our staff um our students our families and certainly our our board of education for making the 23 24 school year a successful one and we are currently every day prepping for the 2425 school year and look forward to moving together okay well yeah I can okay thank you J get I think thank you so much item 3.04 is board Communications and we have none item 3.05 this is our audience comment time and Heidi if you'll read our little disclaimer all regular and special meetings of the board shall be open to the public since the board desires to be a good listener and be responsive to the community persons Desiring to address the board may do so during the time so allotted
006on the agenda and according to establish procedures during the audience portion of each board meeting patrons are invited by the president to speak for or against any proposal on the tentative agenda or on any other school concern the individual is asked to identify him or herself limit comments to a few minutes and avoid discussing personalities the president reserves the right to limit the number of presentations and or length of comments at the discretion of the president patrons may be recognized at other times during the board meeting the board is very interested in audience comments according to board policy members cannot respond during the actual meeting the board will listen to audience comments if necessary additional followup will occur through District administrators thank you we have uh one audience comment Teresa you have just push the
007button hello my name is Teresa linnik a mom of St Charles High grad and substitute perah in the district Happy Father's Day dads fathers sacrifice a lot for their children I'm concerned about St Charles children 30 years ago there were only two genders now there's how many what happened June queer pride month got popular and media told us there are numerous genders what has it gotten us confused kids discontentment with one's biology parental rights cancelled Discord in relationships confusion in sports and even confusion in bathrooms did you know that the National Institute of Health says that that a staggering 40% of transgenders have attempted suicide with suicide ity highest among the transgender youth that's over 25 times the rate of suicide attempts among the general population cause trans uh detransitioners say the cause ISS psychological
008trauma that counseling instead of transitioning is the answer did you know that transgenders are three to six times as likely to be autistic and there's a huge spike in adolescent females wanting to transition is this social contagion I have a friend who was ostracized by her granddaughter because this granny would not give into her granddaughter's demands of social transitioning her granddaughter is on the autism spectrum and got influenced at school to socially transition kids need their Granny's a former principal told me he would inform parents when their child declared at school that they were socially transitioning I want to commend him for this we need to include parents in critical decisions like this so that they can help their children question did you know that June being labeled queer pride month actually has ancient Roots
009Jonathan Khan a New York best-selling author wrote a book about it called The Return of the Gods he he will be at Grace Church St Louis June 22nd and 23rd to talk about about the ancient roots of June queer month and why Society is pushing it everyone is welcome sex change is physically impossible psychologically unhelpful and phys philosophically misguided thank you that's that's our only comment com for this evening item 3.06 uh do I have a motion to amend or adopt the agenda I move we amend the agenda um to uh take uh item 4.07 out of the consent agenda for discussion we have a motion to amend the uh agenda by removing item 4.07 for discussion do I have a motion to approve the amended agenda I motion we approve the amended agenda I
010have a second all those in favor I opposed okay that carries number 4.01 is our consent agenda for efficiency the school board utilizes a consent agenda items placed on the consent agenda are routine in nature are are among the many decisions that the board has already determined are in the domain of the administration do I have a motion to approve the consent agenda as amended as amended well I I I've thought about that but since we already amended the agenda by taking it out but let me rephrase that do I have a motion to con to approve the consent agenda as amended okay do I have a second I second all those in favor I opposed all right that is approved item 5.01 then is our uh discussion of uh I the one we removed
011of bids and contracts Ellen Ellen Ellen okay um thank you uh uh the SRO Services agreement um I have a question about that um it seems to me the um the contract as written does not provide enough detail it seems to me that we are promising to pay a huge sum and provide them with uh provide the sro's with offices and office equipment and we're not we're not getting a commitment um uh my question is do the um SRO have written job expectations um it says to protect but I I think the the written expectations should be laid out clearly um and um do we have the right to evaluate the performance of the SRO now I'm not not not knocking any of the current SRO I you know uh but I would like to
012see um some expectations uh documented and um an evaluation um I if if we have such you know I would say that the the expectations are one outlin from the central police department but then two what they can and can't do and how they interact with our schools would be in theou the the the other piece of that is is that um we don't evaluate them but certainly can provide feedback to their superiors if need be okay and um do they uh undergo professional development um uh that is specific to [Music] SRO I would say that I mean I can I can tell you that please yeah I can tell you that the sro's do undergo a training of professional development at least once prior to them entering as an SRO I can't tell you
013if the department sends them multiple times but I do know there's an SRO training um that's provided to them in the summer they also participate in some of our uh professional development like when we did or they help lead they help training safe defend programs and things does anybody agree with me that the um the expectations should be clearly defined well it's not that I agree or disagree well maybe I disagree respectfully it's that I look at this as uh these are contracts with our s so officers who are police police officers who are this our buildings if I'm going to say this correctly are their uh beat are their assignment and so they are still uh narodne said we provide input we provide maybe feedback and there's there's a good relationship between the police
014department and the school district and having the SRO here as functioning police officers first and foremost and then building a relationship as police officers and the student body um the two-way street that I and it's been a long time but I experienced a long time ago was that our relationship not only benefits the school in protection and and uh having police officers in our building but it benefits the community and our and our uh police officers because once they have this good relationship our our students are comfortable uh talking to them and heading you know with little not rumors but when they are aware of maybe something that might be coming up I I know that's come up several times so I I don't know that it's our as a school board should be uh
015something that we have some kind of additional uh requirements in this contract well I wonder if we were to see the job description from the city of St Charles because they're employed by the I know we're reimbursing but we may there may be clear duties in that job description but I don't know that we need to have separate ones than what the city of St and you know that the theou that we have with them is the same mou that we've been using for years this is there's nothing different than the board has approved before I'm not saying there's anything wrong with commenting on it I'm just saying it's nothing's changed with it it's a it's a really good relationship that we have and um obviously as you know you know we have windy that
016goes back and forth but starting at harden all the way through our high schools the level of safety um and the sort of reassurance that comes along with some of the things our high school deals with shows that they are valuable across the board well um I'd like to see more data um I I know uh when I met with the members of the co team um about uh you know uh I'm they mentioned that the Harden has seen a 30 37% decrease in referrals and and I thought that was positive but I would like to have more data on their effectiveness before before I would be comfortable with a yes vote for that large of a sum of money uh you know I'm just I'm just um expressing my um uh I'm searching for
017a word but opinion well ex um uh my um your due diligence yeah yeah I guess so yeah okay uh and um the there there is another contract the Secretary of State local records preservation Grant agreement what is that all about okay yeah explain to me what records we will be preserving oh alen did you call ahead to let them to maybe let them know you want to take this off the agenda so she could be prepared oh hey Donna can I mention something while she's warming up that Select rehab one is the one that's supposed to be going in July okay so I don't know if we should pull it out and then okay okay let's we are we are looking at all all of the items under this umbrella of of uh contracts
018and and bids bids and contracts so uh first of all do we we are aware that the contract the Select rehab rehabilitation is going to come up again in July July it should be approved in July so do do I have a motion to remove this item uh from consideration on our bids and contracts move to re remove I move to remove the select Rehabilitation contract from item 5.01 all right all those in favor say I I I all right thank thanks for bringing okay now we clean clean that up yeah and um well she's looking at s the SSO what about oh think I'm there we go okay I think I'm on um I my myself filled out that grant for the district it was quite a process I had to go through the
019Secretary of State and I did it because I have a room full of archived records downstairs back to the 1800s that need to be preserved um in a manner that will keep them for a long time because they're starting to deteriorate they're not being preserved currently the way they should be so this grant will help provide money for me to move forward and do that great job yes I I will Echo what Kelly just said there there are two items of specific importance to me as a his history uh lover that have Harry Truman signature on them and uh so we have them sitting down there and I have had them sitting down there since 1940 I can't remember exactly the year and I'm like you've got be kidding me this is beautiful years and
020I don't know if anyone else would feel that way but I certainly do so thank you Kelly well we do need to look at conserving uh you just don't think about them I'm glad you you know did that Grant um so we're okay with s yes okay SOS is okay now do we need to vote on the SRO if if we are okay with the rest of the uh bids and contracts discussion we are got okay yeah okay so there are without any further discussions of of any of the other contracts then the remaining uh five do I have a motion to approve and I'm not going to list them all but the remaining five that we we have remaining do I have a motion to approve those bids and contracts I moveed to approve
021the bids and contracts as modified I second all those in favor say I I opposed all right thank you Al though that was a good discussion that's what we need to do we ready for item 6.01 uh these are policy changes for the second reading uh are is there any discussion uh on this okay hearing none do I have a motion to approve policies AC ACG g dbda gdj i igb IG gbca igb igb g j CB JF CF J g- R2 and kg- R1 and you don't even know if I read them all correctly anyway but I did I moved to approve the policy as stated by Donna as presentative okay all those in favor say I I opposed thank you item 7.01 we have some curriculum guideline adoptions for this evening yes good
022evening everybody um David if you could click on the 712 social studies curriculum and k6 addendum yep that one so this is our final round of curriculum adoptions for next school year last month we presented several and these are our final two that are um are finished and for your approval we have 7 through 12 social studies which was a two-year process um and then we have our addendum to Elementary K through6 Ela due to some of the state literacy laws that have changed so without further Ado I'm actually going to turn this over to Dr Jessica or who is our Ela and social studies coordinator who will kind of talk to us about the work that our staff did this school year there you go thank you appreciate it hi everybody and thank you
023so much um for uh being here and for listening to this final adoption of this year um I will tell you when Dr Draper just said this was a two-year process it has been a long process it's been a very very good process but it was necessary and I want to thank the board very much for allowing us the the flexibility to make our core areas a two-year process because it's very necessary for the teachers to go through and dig through the standards and to be able to provide the correct professional development so that the teachers can go forward with the instruction quite a few changes were made regarding the social studies content and skill standards from the previous state standard adoption this was truly a change because of ncss which is the National Council
024of social studies and what the focus is now is on inquiry skill with all content because we can't cover all social studies or all of the history since the beginning of time it's not possible so what we're trying to do is educate our students to be able to look at any particular event and to be able to apply a skill lens very similar to what is done in science as well so what you will start to see when you go visit these classrooms are students interacting not only with historical events but also being able to apply that information to what is happening in their current world the hope then is that these students once they graduate are able to take those same skills and to apply them to their community and to apply it to
025the globe the global environment as well so we're very very excited about that particular adoption um so I do hope you go and visit those classrooms next year because it will be a big change um so you can I'm sorry if you can scroll thank you so much and these were all of our writers and this was a very very large group but they worked diligently to complete this right and it was it's it's a lot of Blood Sweat and Tears and love right there if you can go ahead and scroll up as well well thank you so you've already adopted we've already adopted the resources so again thank you very much to the board for assisting us with those so seventh and eth grade we'll go with mcra Hill and with the online and
026physical resources and 9th through 12th savis will be the primary core resource and then for the AP courses and college composition some of the electives we will have the other vendors as well and we were going we are going to have onboarding professional development at the beginning of the year and throughout okay thank you thanks not that I love one more than the other but I think you're going to see my facial expression on this one light up a little bit more because I can't tell you how absolutely I I'm getting chills from this right now I'm so excited for our kids I'm so excited for our kids and I'm excited for our teachers um the state has embraced the science of reading which is fantastic because what that means for our students is they're
027going to be able to phonetically look at language and then also to be able to take that phonetic the phonemic awareness into the comprehension piece as well so that two layers of what they call the scaros Rope so we're going to look at not only reading but comprehension in overall literacy from two very scientific perspectives so we already have foundations which is the basis of our pheic awareness for our students and now we are adopting wit and wisdom thank you very much for that approval last month then we wrote the curriculum based upon the standards the standards um basically are an echo of looking at the pheic awareness but now taking that and what does that look like when we're looking at theme we're looking at character and we'll be able to see that not
028only in kindergarten but all the way through sixth grade and then we're going to Echo that when we do the right for 7 through 12 so we did replace units of study with wit and wisdom because it is based on the science of reading and um the other part that I'm very excited about can we scroll up a little bit too oh and this is really tiny I apologize but you if you want to take a look at it closer I think you can probably zoom on your on your laptop we've created scales of course we've had scales for a while now but what we did is our team our CIA team went and did some professional development um and we were're speaking with other districts we're speaking with the state and what were best
029practices when we talk to our parents when we talk to to our students about what this learning looks like with our scales so as you'll see they pretty much look characteristically like a regular scale but when you look at the language when we go down to success criteria a four which is obviously something is an advanced student they've gone beyond um the basic um three so to achieve A4 uh the student needs to display application beyond what the standards is asking so we then use the wording on target for a level three because the student has shown on target proficiency the state still calls this level proficient but when we're talking with our parents and our students that is more of a conversation of growth when we use the word on your words on target
030then a level two is in progress which to the state is called basic but again those conversations with parents and students will be more I mean able when we use the words in progress and then a level one is getting started so it's basically an introductory level that's where the student is at that moment so again that growth wording and then an L&D is level not determined this can mean a multitude of things it can be that the teacher just has not gotten to the particular standard with the students quite yet or that particular student we haven't been able to assess them on that standard at that moment so that allows for conversation with our parents and with the students St in wording that everybody can have a good conversation around the other piece that
031you'll notice is in the success criteria because our elementary teachers have to be masters of all content areas this allows them to look at these specific identifiers that are very clearly helping them to understand okay does my student understand at a level 432 or one this particular standard and you'll notice at the top where it says 1 R2 a that is a standard and the wording there we have the um the skills the things that they're going to do so for instance in this one it says develop and apply the what would be the skills and the strategies to comprehend analyze and evaluate fiction poetry and drama so on that three in those little check boxes the teacher will be able to say yep the student can identify the main topic of the fiction text
032the student can tell only the important details in order and tells what the author wanted the reader to learn from the story and they can check each one of those off very clearly and we go ahead and kind of delineate that down when we get to a two and then a one so we're very very excited about this change and we will be CH using that as we move forward with our other curriculum rights as well for the elementary level um again this is an addendum so we are going to we are proposing the adoption of this for the next um 3 years until we go into the formal re right for K through 12 Ela but again because the state did uh state that we have to do the science of reading based materials
033we needed to construct a curriculum that met those same needs along with the resource one more thing I'd like to point out in that rightand column where it says how can I assess this standard that particular column is separate from the actual standards these standards and success criteria match the particular standard so what we can do let's say that the resource in three years or whatever isn't exactly meeting our students needs all we need to do then is take that right column out and replace it with any other resource that we find acceptable for our students the idea is we are truly basing these scales on the standards using the resource as just that the resource the vehicle to help the student get to success with that standard that is that is where we are
034and I that that's my presentation for you if you have any questions please please let me know I would love to to feeli them you're so excited and I I can't I have so much excit we just had a professional development this last week I'm yesterday with in this room with the administrators the K through six uh administrators were here the principles we had assistant principles here we had all the instructional coaches here and we had it was called called lead wit and wisdom so wit and wisdom the resource came in and worked with our administrators our instructional coaches on how we're going to lead this implementation next year and we have professional development in August for all of our teachers to be able to truly understand the resource how they're going to use every
035single component and then we're going to continue that in September we're going to continue that with walkthroughs and when we have new teachers coming in we're going to present new onboarding for the years following as well so we're incredibly excited about this I can't wait to for our students to learn from this I can't wait for you to come see it so I again well I I like I I your presentation and my understanding now of how this uh addendum update has been written more toward the standards and then you can easily switch the the the resources or the the materials that we might have because you know we've lived through those pages of ridiculous kind of stuff you can't even you can't even understand at all and this is so much clearer and it
036makes more sense for parents to understand when you're talking educational ease to them thank you well I have to say hats off to Dr Draper and our team for we the work that was put into this we we had a lot of work and time into this so and I was actually going to say that so um thank you to Jessica for leading this out because this year probably stretched Jessica more than she's ever been stretched before with having social studies with having uh World Language and then having uh Elementary Ela which was not a part of the plan originally so um she had three big rewrites this year and she L the team will um that this building was rocking all year long with with people in and out of this building rock um
037writing curriculum in this room in the archive room upstairs in curriculum lab um so thank you Jessica and to the writing team for all of their hard work this year with this work yes thank you thank you very much I appreciate it greatly thanks a lot so yep any questions okay hearing none do I have a motion to approve the curriculum guide adoptions for 2425 a second a second all those in favor say I I opposed okay thank thank you Jessica you so much thank you and please please come see them yes yes yes oh you know what I'm going to make a note yeah we can set up some learning WS for the board yeah we do them all the time as a team so we can set some up with you yes um
038just one more thing there's something called a Socratic seminar that we do in the secondary level all the time and it's it's beautiful you get just you know what it is right it's for those of you who don't it's when students are circled around and they are they're asking questions of each other about the material and the conversations are beautiful we're going to have those at the kindergarten level through sixth grade that that is going to be remarkable and I know that we're going to see these beautiful brains show us exactly what they're made of I'm so excited absolutely absolutely again thank you so much have a good evening thank you Jessica item 8.01 these are policy changes this is our first reading um do you have any questions over any of them actually uh
039I think jhd is simply updating some terminology for for um uh counselors but the other two are just kind of removing one because it's in a different policy and kind of uh taking one little piece out of policy KL because it's covered in another policy but any any questions about them yeah a good question uhuh I see everything um on that first one jda or jhd yeah everything's moving to the social emotional can somebody explain like what exactly that means because you hear tons of different things on social emotional so what is that what does that exactly mean when it talks you know it's moving from counseling to or guidance to emotions or personal social to social emotional I've heard some and some positives personally I just think it's a change in the policy we've
040been talking social emotional I know it seems like probably 20 years like yeah like instead of just the social aspect of kids interacting with with each other and adults and students um we've always you know had the emotional piece in there with um their feelings and um reactions and so I don't think that anything's necessarily changed other than the policy because policies tend to be pretty old and then they update with kind of the latest terminology right I don't know that anything's really changed any differently um in our curriculum I think we did last year right I mean it's in seven years before that and it's always included social emotional so I don't okay really know there's much difference I don't know if that answers your question I don't know that you know we get
041the policy changes from msba to implement and so um it's probably the last time they've you know looked at it and updated it it looks like this policy here was originally adopted in 1995 and as we know yeah I mean that's what it says here and then it was revised in 2018 but even from 2018 to 2024 we're just updating terminology to meet um creating a term or there's a term that we use now that better describes what we're um what we're educating what we're teaching Etc so social emotional certainly wasn't around in 1995 that's for sure um but obviously it's more obviously it's more prevalent now than it was in 2018 but we have always tackled kids mental health um zones of Regulation things like that so to me this is just an updated
042this is just updating the language as we use it as Educators today as as a retired guidance counselor I can tell you there's been a long time kind of um I don't want to say resentment about the word guidance because the reality is that we're dealing with kids social emotional issues every day in order to give them guidance they can't take the guidance if they're not in the right place so that's something that's gone on you know I think I retired before the last policy so but it's we've always done that and even if we didn't use the social social emotional uh combination then it was always we deal with social social issues and their emot and we have the and but it is an all-encompassing that kind of not just uh with others but
043internally with emotions so yeah yeah well and the state uses social emotional learning is a is a big you know key word now and you know social emotional behavioral tends to go be pieced together so it just kind of is like you said it's just kind of the most updated terminology huh it does yeah yeah like peanut butter and joke that is that okay Brian okay um well this is first reading so we'll vote on that in July item 8.02 is is a budget adoption and Jeremy yes absolutely good evening to everyone uh the first part of the uh budget book is a bunch of the uh ruction um of of the material for C set but also of you all and of the administrative team so to save ourselves a little bit of time
044unless you want to stand up and talk about uh each one of yourselves uh we'll we'll skip uh all the way to slide uh let's see here slide 11 David if we could do that for me please slide 11 is just going to be or it's either slide 11 or page n I remember this from last year when the slides and the pages didn't line up and I was so confused so if you go to slide David uh that just gives a budget o overview basically how do we get from point A uh to pointb and uh a lot of it's just based off of trend history uh projections going into next year uh what you're going to find in this particular budget is I was extremely conservative on the revenue side uh D due
045to a lot of financial uncertainty um not only due to Federal funding but State funding and now unfortunately local funding that won't impact us this year but will impact Us in future years so that's really um some of that within the overview you'll see on slide 12 uh we have the calendar of how some of the budget is created um and that budget is obviously we're constantly looking at departments we're trying to get better at looking at departments the department budgets but also projecting future needs within the Departments so some of that is is provided to you there as far as a calendar of events a lot of that's uh primarily dealt with directors uh Co team members and our business office officials specifically uh director business and accounting and the business coordinator um page
046uh slides 13 and 14 um you're going to look at District enrollment and um I was at a uh meeting or actually it was a uh moasbo conference Missouri Association of school business officials uh for several days in March and I think they we were all standing for whatever reason at some point in time and they asked um hey would uh anyone that's not had a decline in enrollment sit down and uh there was only one one person that sat down one District represented that um did not have a decline in enrollment since the pandemic since the pandemic so what we have been saying for the last couple of years at least and what we will continue to say this year is we see a loss of the pandemic due to the pandemic of several
047hundred students so rather than having without prek enrollment rather than having 4700 to 4,800 kids we're going to we typically are going to land in the 4500 range um so uh I don't see that changing drastically or dramatically I don't think that we have any information that would suggest suggest that um at this point in time we don't have any census studies that would suggest that either and we certainly don't have any development uh that has um been happening in our district that are bringing in a ton of um an influx of students uh we're just not that District um right now that we might see out west or even just Slightly North of us so um and that and that's certainly not an indicator of uh the outlook for the city or the school
048district but as you all know we are landlocked so and the new developments are very very pricey and the homes in this area are very very pricey so it's very difficult uh to attract in my opinion just based off of some of the real estate values that have have uh gone up pretty significantly just in the last two years so that's what we're seeing on the enrollment side of things as you know that that's a projection piece but also that's uh something that we will base some of our building off of some of our facilities some of our bond issue funding off of if in fact we were to see a significant or project a significant increase in students so take us to uh slide 16 we just do Personnel breakdowns on slide 16 there
049David uh and just where our the percentage of our our staff um sits and we have that split up between certified and classified staff members it's very similar to what we've had in all the previous years that this budget book has been provided no significant changes there uh no nothing that I would bring up that would say that there's a concern or an area that we would need to look at based off percentages alone any questions so far I'd hate for us to get to the very end and then ask that okay slide 17 is just our averages versus the state as far as pay but also in advanced degrees as you can see we are a head of the state in all three of those areas I won't say that's good or add with
050the exception of advanced degrees uh but uh you guys can have your own judgment and opinion on that but uh certainly not anything to be ashamed of I wouldn't think uh slide 18 is the financial summary this is the one where we just try to break down everything Beyond this page and what what you initially see here on paper is could create some alarm but it's um but I want to explain the best I can and certainly uh answer any question questions to the best of my abilities so that very first uh U that you see there is what we talk about all the time what is not a part of uh our fund balance and then what is not a part of the unrestricted fund balance so this I don't want you to confuse
051this that general fund that is the unrestricted that Capital fund is a restricted fund that has nothing to do with the numbers that you see in the three uh areas below all funds operating funds and the operating funds excluding bond issue so if we look at the all funds that's everything in totality our Revenue will always as long as we're in a bond issue our Revenue should andless we're just sitting on a pot of money should always be below that expenditure um our projection next year conservative projection next year on bond expenditures is 10 million with primary primary uh expenditures being at harden uh as we um start and finish that project but that will go into July of next year so we won't expend it fully uh the completion of black or Lincoln and
052the completion of null which will happen in the middle to Late July um so if you were to just look at that alone you could quickly see that 1147 if we take 10 million off of that that's going to be 104 million uh and if we were just to keep our revenues the same but we like to go a step further and say okay now just our operating fund so we're going to take um not worry about that construction fund we're going to leave that in there right now which is we call it the bond issue we're going to leave that in and we're just going to take off that Debt Service uh money that gets brought in off of that 75 cents for the tax rate so that 75 cents on our tax rate
053will give us next year about 11 115 11, 500,000 and that money is used to pay off what we owe for our bond so that takes that Revenue down what is our true operating Revenue 93,6 15,000 but we still have and that expenditure doesn't decrease that much because we are generating more Bond revenue on that 75 cents than what we will exhaust uh for the debt Ser for the payment the bond payment people ask well why is that well our assessed valuation has risen quite a bit um in the past four years since that Bond was was brought up in 2021 when that increase in debt uh that assess valuation occurs we start holding onto that money in that account and that will allow us at times if we think it's financially feasible and in
054the best interest of the district to maybe come to the board and say we want to extend this for a year uh by using some of these excess funds um and continue on the 2021 bond for one more year before that debt Sur service amount would automatically decrease the only way that would automatically decrease is if that fund balance got so significant or we paid it off so well which we're doing um that we would have to drop it down to just cover that principle and interest payment that's due every year so and I'll get into that a little bit more sorry if I'm speaking way too much on this um operating funds excluding the bond issue then that's where we take off that construction money of $10 million which we call it the bond
055issue we always call it bond issue in all of our board reports so I don't want to confuse you I keep saying construction that's just how I think about it in my mind but we call it the bond issue so that leaves us a negative balance of $1.3 million as we exhaust as we spend next year now there's a couple of things I want to to address with you here this is a preliminary budget so for me what I would most like to propose to you in the preliminary budget before we even set the tax rate before the state has given us good figures as to what they're actually going to provide what the state adequacy Target is truly going to be because if you um are familiar with Senate Bill 727 which wasn't passed
056until late May here we are in June trying to create a budget um um they have an allocated dollar for all of the state if they the state comes if every school district comes back in their September membership numbers and says here's our September enrollment and the state says they can't fund it then they have to get approval before they start releasing funds so the state is sitting on 4 billion dollar right now in funds in their fund balance they like to have 500,000 so where do they get they have it all from the federal money still it's not been spent so that Federal money train for lack of better words is going to ride in the state through 2025 and that's where we will see that fiscal cliff finally dropping off so what I'm
057trying to do here is present a a revenue that is um shows no growth for us next year while showing real numbers and expenditures um and I think that's our best approach and then we make adjustments after that tax rate Hearing in Octo or in September to bring adjustments to you on October November either October November but then again in March and April to give us a better picture so this is just preliminary preliminary right now is showing that negative 1.3 we hope that is the worst case scenario in my opinion it is the worst case scenario um and I can tell you like uh we can get into it but the that's really what the rest of this uh information is going to show us so I'll tell you and all of this rest
058of this information the good um where can we get more Revenue based upon what I show uh one every um State local County Federal uh revenue is below what we received this year uh every one of them U also our Esser is lower than we'll probably as actually pull in but I wanted to deflate that a little bit because I don't want to go right up to that margin uh especially in the preliminary budget um our operating funds that we started investing in January are strong and based on the FED decision to keep the interest rates where they are with maybe just one change occurring at the end of this year um I don't I I expect that to still be this case going into next year um so uh I only put that at
059$350,000 in Revenue um for next year and we've already exceeded that this year so that's a good thing uh we did do some negotiations with our groups although we did give uh what I think are um Market driven raises uh and U that were appropr we did discuss the option or the opportunity to reduce overtime and uh discussed the option of making sure we're paying our employees specifically for the time that we have in their hourly for their hourly contracts that's we will wait and see if that has an impact type of thing I believe it will but I cannot tell you to what effect that will at this point in time until we get further into next school year um there was an increase in state funds instead of being at uh 63 $100
06063 6,300 and some odd dollars can't remember the exact total it's going to go up to like $6,700 that's that total that I can't tell you is for sure yet because the state won't tell us it's for sure yet that's a substantial raise uh in revenue from the state uh and we haven't seen that in 20 years but it's it's very carefully written because there's no guarantee that they will be able to provide it so we think the state and I they're going to this year that's my belief but when I say that fiscal cliff Burns turns up in 2025 um that could be very difficult and delicate for us to maintain that uh expectation from the state so we do have that I think that's going to increase prop C is going to be
061an increase in as well that is our sales tax all of our sales tax that's local money um but it goes back to the state and then the state gives it back to us so they still have control and we know why they want control of that uh so uh that's going to go up as well and that should be a decent uh uptick in Revenue force uh and and I would be talking between those two things uh uh equaling a million plus on that so I say we're a million three we could already cover that in my opinion quite easily just through the state increases and our operating increases um the other piece I think is really good for us the first five months of our health insurance is trending very well and since
062I've been in the seat that's the first time I've been able to say that uh with any certainty which uh makes me very joyous because it means our employees are much healthier and we don't have nearly the amount of um significant concerns with life and death situations as we've been seeing knock on wood because we know that can change very quickly um uh but but the secondary response for us is is that we know our finances are a bit easier to predict and to project uh if that stay within a normal range remember we are operating 18% over expert expectations um through three different client um uh offerings that' be cbiz um our stoploss sunlife and um and uh our prescription provider which is opum so we met with them we've been meeting with them
063quite a bit just to make sure that information is accurate uh because it just seemed too good to be true to be honest with you because that's been my experience for 24 months has been just pain and misery with health insurance so um and we're feeling we're feeling pretty good about it right now so that's also a good sign for us um the bad the disruption uh that we would be talking about through here the employee job market is tough we discuss it all the time it is tough and um we don't know when that may turn but we know right now uh based on inflation and just based on um some of the job growth that has occurred in other markets um that it's tough right now for for a lot of we talked
064about sro's earlier we've got three of them but I know they're always hurting for police officers here in St Charles City and we have actually we have five of them uh with with the um um my gosh I can't think of it it's not there what is it now the smart or Start program I forgot anyhow the two other officers that are in their elementaries uh so but I know their Market is tight too um so uh it's not just hitting education which is what we the Trap we fall into sometimes is think it's just education it's it's hitting a lot of Public Service Industries it's hitting a lot of us so that's we're no different inflation has hurt significantly for us and that was a hard one to get a get our grasp on
065with purchase Services especially uh we just see those numbers rising and there's no stopping that um and unless the uh federal government uh can do something and and certainly they're attempting uh property insurance here's a big one for us just found out uh about uh what was it three weeks ago we will expect a 20% increase in our Property Insurance liability um so that's going to push us close to that million dollar Mark for the first time and that's probably about $350,000 more than what we've ever paid and um right now Missouri is just getting hammered with storms and unexpected times and they've shown us figures that saying look what's happened in December just the last three last three years compared to 20 years prior so that's a that's another area of concern for us
066we just had one about three weeks ago with major Hae and um this building uh St Charles High and a few others were impacted by that and we are having to use our insurance for that and uh it will not be it will not be cheap for our insurance provider uh there's no doubt about it but that's just us you know it's getting hit quite a bit we've had major water water issues um as well in our district so uh those elements uh um cause that increase and that's not just an increase on us that's on the entire Insurance Consortium throughout the region uh all the all the school districts are going to be facing that uh Reliance on hourly wages to pay for our certified staff to be substitutes isn't that something we had
067ever experienced before the pandemic um to this degree certainly that's costly that's extremely costly we take three just three hours out of the day paying that and that's about our substitute rate so um that's costly Force we hope that changes uh sooner rather than later uh because we know that hurts the bottom line for everyone um in our district um talked about fiscal cliff uh State financial language is never guarantee and then the other uh gut check for us is Senate Bill 190 no guess on what that's going to cost The District in Revenue um so no opinion on that just we don't know what that's going to cost the district that will not hit us in this fiscal it will hit us in two years fiscal that's why it's I think it's important to
068be very very conservative in some of our amounts right now um what's not in here is knowing we're at that 1.3 we're also nearing the end of a bond when I say nearing the end it's time to start planning to see if the board and US during CIP especially uh want to go out for another Bond uh which it's it's not a joke it's not funny uh it's very serious but sometimes when you're backed up against a wall you feel like oh my gosh I got to make some humor out of this um when I talked to the director of facility Scott Bennett we could easily spend a 100 million easily to make things better no not not just you know we're not providing Deli bars in every classroom or anything like that but just
069to make things better right so we we're certainly not looking at that number I would never throw out a number like that that's farfetch number uh but I think it's going to be time for us to start considering considering that in April of 2025 and certainly would give you more information on that but at least the conversation needs to start happening for that uh to give you some numbers on this um our legal debt what the state allows us to have is 200 based on our assessed valuation is $25 million in debt right now we have approximately $68 million in debt I don't want to come close to the 2115 okay don't want to come close to that um that's for a team to decide U through through a process that we've held for for
070a decade plus uh but that's where we sit right now if we did nothing if we just let that rate decrease and did nothing and just relied on our about $3 million a year in capital uh money um for for um for a number of things capital is not just used for buildings um that debt would be paid off in 2041 seems so far away but it's not it really is not so so sorry Donna apologies well I might still be here and then um we have not had a tax rate we've not went to the um Community for a tax rate increase since I believe 2013 um I think that's when it was I know that's when it was um a lot lot of school districts will do it every five years um we've
071tended to not do that we've tried to uh tighten up the best we can and uh certainly I don't believe the last any several years have been a good time to ever go out to the public and ask for anything to be quite honest with you but we're starting to near we're getting close to that point if we want to stay Market competitive with our salaries especially uh last two years we've had major increases back in our employee staff for health insurance um not looking like that this year I'm hopeful um but so our employees have absorbed some of that the last two years um so that's a consideration for every cent gives us approximately 150,000 in additional Revenue uh based on this last year's tax rate local tax dollars coming in that does not
072take into consideration all t uh Revenue that's a part of the tax rate that's just what we would generate locally from our community there's all kinds of other things attached to that um um but it's not significant money so it's nothing not worthy of us to add to that so um that's where we sit uh with this preliminary budget uh any questions was a that really was a lot of information that I understood sorry I knew I was talking long and probably way too much my apologies no no there were there were some things in like the later charts and stuff that you explained really clearly to the other pieces so um I got nothing I moved to approve the annual budget as presented I second all those in favor I oppose all right our
073budget is adopted uh item 8.03 this is the um breakfast and lunch meal prices for uh 2425 are there any uh discussion on that do I have a motion to approve the uh increase of 10 cents for breakfast 10 cents per lunch increase for 2425 approve the increase in meal prices for 10 cents at breakfast and lunch for 2025 right all those in favor I opposed that passes we're back to Jeremy catch your bre yeah okay absolutely so what you're going to see in this uh District financial report there there are several uh there's one thing that's going to be different which is some budget adjustments uh and those budget adjustments is just as we're finalizing the June um as we're attempting to finalize uh this fiscal year 24 school year 24 uh we're wanting
074to make we have to make some adjustments uh those adjustments that you're going to see is like Adult Ed what was their tuition coming in for this P for this previous year and what were their expenditures which is very difficult to predict they've done a very nice job we're sitting with a fund balance in there of well you see it on the report it's like 400 some odd thousand right now which is great because at times that will we need that money to offset all of the money that's going out before those tuition that tuition comes in so we like to sit with that fund balance pretty healthy there um other ones are going to be the curriculum pieces that were approved like I said that's one that was very expensive uh because uh everything
075is getting more and more expensive so that was a that was a costly expense curriculum is always the costly expense that's not a that's not a curriculum um knocker anything like that that's just it it costs a lot of money to get the resources in our children's hands and um so I know Earl could speak more deeply about that but that that's accurate I think um that service there because of that assessed valuation when we originally approved uh we went off in assess valuation and a tax rate so those are just pennies on the dollar essentially that have changed there and then um some of the other items are very very similar um outside of that if we just look at our district finances which David that's on the last one the May 2024 board
076report um if we go down to the month end May 2024 you see the fund One Fund two that's the unrestricted fund two always gets spent well before fund one we have to spend that out that's all of our certified staff salaries so this is normal to see that in the negative at this point in time um because then we just start operating off that fund one primarily unless our director of business County decides I want to transfer some money from fund one to fund two I don't see that happening but you never know she might um so we're sitting at 38 million but remember that includes all of the um all of the um accounts that you would see and the other the Food Service the Student Activities um the adult education and the
077self-insurance which the self-insurance uh is is sitting pretty healthy right now we did do an adjustment last year of a several million dollars to make that sit healthy to be honest with you because we were nearing uh in the negatives based on two years of Trends there so there's potential for us to if we talk to an auditor to move that money back out since it is sitting a little bit better than what we previously had to free up off of that so there's also been discussion for us to restrict that self-insurance money moving forward but I certainly wouldn't do that without communication to the board uh of what we think it would cost to pay out to like a medical provider a UMR if we decided to switch so just to cover that expense
078and roll no more into it so we've had conversations but again um nothing nothing in too much detail the one thing I want to be cautious on and this is why I wanted our Revenue to be very cautious is our food service account because of the pandemic the federal government also dump money into our food service account and we're sitting at 2.1 million we're going to be using about 1.3 million of that on the Harden kitchen and we're going to use an additional amount of that for some of the Lincoln expenditures for their kitchen so that's been we've had to have state approval to do that but that's going to reduce our fund balance by that amount and uh to give you an idea it's about 1% is about 900 something 930,000 approximately so um
079that will take a hit on our unrestricted right off the bat uh once we once we exhaust that money that money should be exhausted by December of 2025 if construction goes as planned so we will start seeing uh we could see an impact on that especially if that revenue is a worst case scenario Revenue what which is what I presented uh to you previously um but with all of that being said the 38 million is is a safe landing spot uh at the end of May and it was better than where we landed last year uh at this time by quite a bit there are a few reasons for that though um Federal money came in uh quite a bit later like September October um so that wasn't reflected necess in the uh unrestricted fund
080balance of the previous year so uh that's a consideration for us and that's something that we're consistently watching just to make sure that our numbers are correct because eser money was a blessing and a curse I think it was was a curse for financial officers uh meaning it was very very difficult to track uh from our and especially in our fiscal year of July 1 to June 30th um which is different than the federal fiscal and it's different than the calendar fiscal that a lot of places operate off of right so um so that made it and if you if you and this is kind of getting off track a little bit but I I think it's worthy of saying we've had a tremendous amount of turnover in the financial officers in the school district
081industry um just this past year and the previous year before that um this this has been some very challenging time for finance officers and I'm not saying that on my behalf that goes to our director of business and accounting and uh and the previous person before that so just to try to give context to that so all in all we're doing well at the end of May we will be able to provide you with a preliminary unrestricted fund balance in the July board meeting which we still think will be above 20% that money you're talking about from the Food Service Fund in the construction projects is that's in the 2425 budget though already for the numbers well it is but it doesn't impact it's not showing an impact on expenditures or Revenue uh at all
082it there's a line item in there that just says a transfer so what we'll do is we'll transfer that food service money into our general fund and then we'll uh into our construction fund and then we'll pay that out and I've asked our uh architectural crew that uh control our invoices through all of the contractor and the subcontractors to make sure they separate that out so we can spend it um spend it well so that's the Food Service transfer out there that is yeah what's the sorry now I because I'm looking at I can't help but what's the other purchase Services than for the Food Service funds um let me look at that actually I have it here it's another it's another big one I know and I I just talked about this earlier uh
083um and now I've forgotten to be honest with you it's okay it was it's a general curiosity question I don't think it affects anything so we can look it up but I we don't need to wait for okay all right I have an answer it's just I got to look at it it's Not Gon to change anything for where the stuff is presented but I was just curious okay I appreciate it any other discussion okay uh do I have a motion to approve the um the financial report as presented I move to approve the budget adjustments and financial report as presented all those in favor I oppos it passes item 10.01 do I have a motion to adjourn I move to adjourn do I have a second all those in favor I opposed we're adjourned
084thank you all for staying this evening