001Good evening everyone. Let's call this meeting to order. Miss Donna, roll call, please. >> Miss Williams >> here. >> Miss Miller >> here. >> Miss Chzny >> here. >> Miss Karns >> here. >> Miss Lanning >> here. >> Mr. Moore >> here. >> Mr. Richmond >> here. >> I'll stand for the pledge of allegiance, please. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay, members of the board, if you can come to the front, please. [Applause] Good evening. >> I am excited to award and announce uh recognize one of our PE teachers here in the school district, Miss Melissa Vanderpool. She has been selected as a MOS shape which is Missouri
002Society of Health and Physical Educators a Moshape Northwest District Teacher of the Year. Candidates are selected based on criteria that reflect a comprehensive and highquality program that includes standardsbased instruction, implementation of best teaching practices in health and physical education, the application of effective classroom assessment strategies, and active advocacy for the profession. So we are thrilled to have one for Northwest Missouri in our own school. So congratulations her principal and several of her colleagues are here tonight with her. So thank you for being here. [Applause] Congratulations. [Music] >> Thank you. >> All right. I'm ready to recognize and honor excellence right now. And you're going to meet a teacher who I absolutely adore. Lucy M. Will you come to the front, please? [Applause] I want to um share that Lucy Meyers and Haley Jones um were
003um selected to participate in the master teacher cadra through the success ready students network and it was in partnership with DESIE um there's a lot of jargon here so just bear with me. So the personalized competency based learning um the PCBL and the master teacher CA cadra MTC um is a professional learning program designed to equip educators with the knowledge and skills to create student centered learning environments through a dynamic blend of in-person and virtual experiences. Um Haley and Lucy deepened their understanding of PCBL, enhanced classroom practices, and collaborated across the state with a network of dedicated educators. Um Lucy um also was accepted into year two. So we're so thankful for Lucy's impact on teaching and learning, particularly in the world of math. So last year Lucy was at Central High School and this
004year she answered the call and she's serving at Lafayette High School. So Lucy, we are forever thankful for you. [Applause] Haley Jones could not be here tonight. She is coaching tennis tonight. So she is away coaching tennis. So we're grateful for Haley as well. So thank you [Applause] Okay, audience participation. There's a couple. First will be Dr. Hedge. >> Thank you. I just want your attention uh quickly. Uh I'm thinking outside the box when it comes to our high schools. Uh I think a one high school solution is a possibility. And this is the reason why academics in the in our high schools right now. All students do not have opportunity to all classes. With one high school, it would allow all students to be available to all students in the classroom. One teacher can
005present a lesson or concept. The other teacher can assist in small groupoup instruction called THI. This would promote collaboration teach uh with teacher sub subject matter instructions. All students would have access to curriculums ac across the St. Joe school district and all the people who cannot accept the idea of closing Benton and or Central and or Lafayette have colleges in within the one high school. For example, the College of Benton would host would house the uh social studies and fine arts. The college of central would host house Lafayette I mean language arts or speech and the college of Lafayette would house math or sciences or a combination of both or a combination of your choice. The student athlete you would call Mi Misha which is the Missouri State High School Activity Association. Inform them that
006you will have teams in 5A 3A and 1A boys and girls division with a collaboration with the coaches in each sports or activity select a student athlete to compete in each sport or activity. This would give all our students an opportunity to compete for state championships and state recognition. The question is where would you build the one high school? I'm glad you asked. You would call a special meeting of the leadership of the Fairview Municipal Golf Course Molita Golf Course and the St. Joe Country Club. They would share you would share the vision of promoting participation and revenue for the golf course. And this would make the public schools, the public high school a crown jewel in our community academically and athletically. companies and business would want to come because we have the best academic
007complex in the state. Uh build the one high school at Fairview Golf Course. Plenty of land. This would address the middle school feeder issue. All middle school students would would all roads would lead to the one public high school. This is just a skeleton concept. I only have three minutes to present. If you like to talk with me later, invite me and I could put some meat on the bones for you. Remember what King Solomon says, where there's no vision, people shall perish. Proverbs 19:18. I do have a I do have a skeleton of a a sheet that explain kind of the concept that I have if you would be interested in getting that. Thank you. >> Thank you, Dr. Juniper Brown. Hello. Um, I am Juniper Brown. I've spoken here a couple of times
008before. Uh, today I wanted to talk about the uh the CIP and what's supposed to be the vision for the district forward. There wasn't a lot of participation and I would like the board to consider that they can either look at that in two ways. Either they have to accuse all of St. Joseph of being entirely apathetic about what our district does or that somehow they have lost faith in what the board does. Like there is um I I spent 13 years in the military uh and there was a quote that I picked up from General Coen Powell about um when soldiers stop coming to you with their problems. It's either that they've uh concluded that like you there's nothing you can do or that you've stopped caring and that both are failure of leadership.
009And so part of that is the fact that the CIP itself was buried in in like an agenda item or that the document that was supposed to say would all of you have decided to focus on wasn't supposed to be part of what went out to parents. It's just that if the goal of the district is to educate and graduate students and we say that one of the things that we care about is graduating students, but we don't check how those same students are doing or how their teachers are doing throughout that entire process, it doesn't really make sense to ask ourselves why the process has failed. So, like if you think of think of it as the radiator that the temp the thermostat that's on your dash in your car, like you shouldn't wait
010until your radiator has exploded to wonder if your thermostat stop stopped working in the same way that we should be able to have data. I mean, both parents because I can't find data about what's like the climate and culture survey, which is what I'm getting at. I I think that should be a priority because we should be asking both students and teachers, the people that are daytoday in the classroom, what kind of problems they actually face. And that should be what stewards us long range. Like that's literally what planning is supposed to be for. And unless we're committed to doing that and prioritizing that, then everything else on your list falls apart. So please consider that before you vote. What should be the direction that we take for the next 5 years is if you've
011actually taken the time to ask the parents directly or if the entire board collectively has committed to paternalism. That's it. Thank you. >> Thank you, Jennifer. >> Okay. Approval of the agenda. Is there a motion? Madam President, I'd like to uh request that we pull 5A, approval of donations from the consent into action items, please. >> A and move everything else down. >> Okay. So, then are you making a motion? >> Yes. at the addition of that. >> Yes. Make a motion to approve the agenda with that change. >> I'll second. >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Burns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. >> And the motion passes. All approved. the consent
012agenda. Is there a motion for approval? >> I make a motion. >> Thank you, Jennifer. Is there a second? Thank you, Kim. Whenever you're ready, >> Mr. Richmond. >> Yes. >> Mr. Moore, >> yes. >> Miss Lanny, >> yes. >> Miss Karns, >> yes. >> Miss Chzny, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. >> And the motion passes. All approves. Okay. Admin reports. Dr. McInness. >> Sure. So, we are going to start looking at the facility discussion through the lens of a recap of the September 8th work session. And the reason for that is because things with facilities are happening every day. Dialogue is happening every day. So I want to go back and and show where we left off and kind of fill in some of those gaps to
013where we're at today. So on the first part, I'm just going to go through some of these bullet points. At the Simber September 8th work session, we reviewed feeder systems and boundaries for options one through five. Mr. Moore, you'd ask for option five to be considered due to Ellison's location. Mrs. Shaunic is here. I believe tonight and she discussed the complexity of predicting free and reduced lunch. Um as far as the number two I believe on the board asked questions and then we had a lot of discussion about three versus four middle school model. We discussed the importance of early learning which is also a vision forward priority and Mrs. Chzn inquired about Webster programming and we did state that special education programs would be moved to an open space in another building. I wanted
014to add some new information on there that alternative education we did not discuss. Friendly reminder that secondary education for alternative is virtual. They have the option to come in person and for support. And then we would look at rethinking alternative education for elementary to best serve those kids. And here in a little bit we'll go through enrollment data so you can see exactly how many kids are at Webster. We had a discussion on our declining enrollment trend. We reviewed current capacity for our buildings and our current enrollment. Miss Landing expressed concern about ADA compliance with the use of Hyde. Mr. Carell discussed staffing with consolidating, stressing the importance of strong communication and talked about the complexity of calculating staffing numbers for various work groups. We had a discussion on the desire to reduce staffing through
015attrition which is our intention to do with our future plans. Dr. Hedgeport discussed cost savings both with staffing and operational costs. He mentioned how the majority of the budget is staffing at 75% and how we will need staffing as buildings increase enrollment. And I missed that last piece there with increasing enrollment operational. He talked about cost savings per attendance site could possibly be 120,000 to 180,000 and that we have the need to reduce 8 million over the next couple of years to get back to that board policy expectation of 20%. I talked about board policy FC which requires us to have a hearing or a series of hearings to elicit public comment. I know we talked about having that town hall meeting in October on the 21st. We discussed briefly pros and cons of short-term
016versus long-term vision. Short-term was discussed as Central and Lafayette, which would also probably be more cost-effective. Long-term, we talked about Central, Benton, and Hyde as a combo to set our district up for a new high school in the north. Um, there was discussion on focusing on plans 4A, 4B, and five. And I want to apologize to the board and our public because we have expanded that to options six and seven tonight after looking at all the options and considering some feedback. Um I do want to add that plan two is still being considered for a central and Lafayette system uh which is also a three middle school model and would equal more cost savings and be in alignment with long-term plans. Mr. Richmond inquired about field going to Lafayette, Oak going to Bodie and option
017five. And then I just added new information. After reviewing options and with board feedback and then also noting some concerns with Hyde, option six and seven were created, but we would also like to throw option two in there. A three middle school model would allow for additional savings. So I kind of want to just started with that recap and then explain that from that work session, we've done a lot of research. We've had a lot of dialogue and believe that option two with Lafayette should be considered and we're going to talk a little bit more about that here in a little bit. We are looking for the best possible solution for our district and there are multiple ways to make this work. And so that makes it a bit of a challenge. But I want
018you to know we are looking at multiple sources of data including current enrollment, long-term projections of enrollment, capacity of our buildings, and a system for staffing. Mr. Richmond, you mentioned this at the work session, but I don't think any of these options are going to be painfree. I think there's going to be some emotions and I think it's going to be difficult. And that being said, we know the the need behind what we're doing. So, all of this work takes time. We have been researching to learn from other districts and including looking outside of Missouri and Mr. Carell's going to speak a little bit about that here in a bit. But I'd like to go through the process much like we did at the work session and going through options six and seven in a
019similar format where we go through those nine questions. Any questions up until now? Okay. So, if you keep scrolling there, Kevin, thank you. Facility discussion 922. So, this was the board's request, a system with Benton Hide and Central and then a system with Lafayette and Central. And for each of those options, what the board requested, those nine questions. So, we're going to go through those. Number one was the feeder system. And I know that's the board's intention and our goal, too, to have those cohorts all go together. Currently, right now, we have Cardon Park feeding into four different middle schools. We have Skate that's feeding into multiple middle schools. And so, cleaning that up to where elementaryaries truly feed into a middle school. So, as we redraw boundaries, that will be the goal for our
020cohorts to stick together. Boundaries is the next one. And Mrs. Shaunic at the last work session talked extensively about the complexity behind free and reduced lunch calculations and predicting that because of our direct search. So she is here if we have questions. If not, I'm going to have Jake Kelly come up to the to the podium and go over the maps for options six and seven, which you should also have at your stations. >> It's hard to get a straight face every time you say six. >> Okay. First, I'll start off by saying mapwise, um, option six is the exact same as 4 A and 4B. So, the difference was for option six, we wanted to look at a three middle school model. Um, so mapwise, nothing has changed on that. Um and really, you
021know, 4 A and 4B just depended on where you're you're sending um one of your elementarymentaries. >> Yeah. >> But um I'll bring it back up and and we can look at it just for reference. back. So, the the big difference um and what we decided to kind of look at and focus on was that there was a a need for um a few of you wanted to know about ways that we can get rid of Ellison um because of its location. Um so option five was born from that. Um and then really looking at the locations of the elementary schools that we had and the things that we wanted to accomplish. Um option five really didn't um fit what we needed to do. So option seven um was born as a an alternative way
022to close Ellison um and still meet our needs elementary wise. Um so option seven, you should have it. This is um the map that I've got up now is option seven that removes Ellison and it turns Truman into um an elementary school and uses Bodie and Spring Garden as the feeder middle schools to the south to Benton. Um, the thing that you'll you'll notice about this, which I can kind of zoom in here a little bit and you can see it a little better. So, um, Truman is here on the the right half of the screen is their feeder section. Um, Bodie Middle School is actually located um, you can see it there in Edison's district. Um but it is right on the edge is about as close as we could get it um informally
023to to show the option of how this would be possible. But Bodie would be the middle school then that the Truman kids go to um along with a couple of other schools. Let me along with um Truman and SCA. Um those kids would feed there um and then would feed south to to Benton for High School. Um, but this is a an option that that kind of pulls that together. So, we can close Ellison if that's your wish. Um, and and still make that plan work. Are there any questions about that? >> Is there I'll wait. I'll wait. I I think it would kind of feel like we're all over the place. Can we talk about So we have how many options now? We went we whittleled it down to three and now we're back
024to five or >> Well, we're really at three. We're at the Lafayette and Central option and then the two options for Benton and and Central. >> Okay, >> cuz 4 4 A 4B and six are the same thing. It's just how do you sparse it up? six, you go to three middle schools instead of four as compared to 4 A and four B. >> So, I guess my my concern is or I guess when we're talking about making these decisions, I don't know that anybody I don't I personally don't have any strong feelings about Ellison or, you know, this school needs to close. I I don't I don't feel that way. What I would like to be able to know is one what you all are recommending that we do >> and of these plans
025which is the least disruptive to the students and the staff. So I know that when we did the long range plan and we had option two, we had elementary schools that were going to change purpose and we had middle schools and high schools or we had the whole system changing. If we have to make changes by August, I was mentioning to Casey as we were walking in logistically how we can do all of this. Um, and I guess my perspective would be what what can we realistically do by next August? And which of those plans will one be logistically feasible and two be the least disruptive to students and staff? >> We're going to get there. >> Okay. Our hope is to leave with two options that we drill down at the end of tonight,
026but we want to give you all the information because we have done a lot of research and a lot of work to gather data and make sure that we're making the best decision for our students and staff. And so, and then when we walk away from here and we have requests for certain things, then we we look into those options to make sure we're exploring every possible every possible avenue. So, but we will get there to two recommended options at the end. >> Any other questions where Jake goes on to number six? >> No, I'll keep mine till the end. Okay. >> Okay. So, that's that's the new seven, right? And then so six. Um I'll bring it up, but like I said, it's the um as far as the feeder patterns go and how
027we have the elementary school split up. Um there's not really much of a difference. The difference is that um all of your schools feeding central go north to Lafayette for their middle school and then Truman and Spring Garden are the two middle schools that would feed the south. So that gets rid of Bod um and has an ex as a option for us to close. Pretty simple on that one. >> Any other questions on the maps? >> So, the feeder system there is the same as 4B, right? >> Yeah. Yeah. The feeder system is the same as far as what goes north and south >> except for one middle school. >> Yeah. The only difference is you feed both of the north middle schools to Lafayette instead of splitting it into two. >> Yeah. Thank
028you. >> Yep. >> Thanks, Jake. >> Yep. And then number three, all of the options we have proposed a 78 model that was mentioned last year as a decision. So we have stuck with that. We also think it's best academically for our kids. Going on to number four, multiple options allow for early learning expansion to where we can have that third site, which I know is a vision forward priority. And then DLO added a little piece in here that we currently have a wait list for students wanting to come to preschool. So we definitely have a need and we have some additional funding available that we could tap into as well. And then number five, a reduction in overall buildings throughout all these options. You can choose to reduce to at least two to four
029buildings through all of the options. Additional buildings could be retired or repurposed as outlined in the facilities plan. So that's something that we are working on right now. But those buildings could be noise, TMC, CRS to computers, the warehouse in Keatley. And then an assessment of staff recruitment and retention. Mr. Carell has done a little bit of research and reached out to the superintendent outside of the state of Missouri. So he's going to talk a little bit about that. >> Ready? >> I'm ready. >> Okay. Yeah. Um, so here's kind of what we have looked at so far regarding a staffing plan. So, I know it's been mentioned multiple times, but it is our intention and our goal to reduce staffing through attrition. Just wanted to be clear on that. Um, we are hoping um
030if this goes through that we are going to communicate with our staff that could be affected face to face, not through an email, not through a Google form, just to have those conversations with them and have that personal connection. Um we are collaborating in the process regarding teachers, coaches, administrators. Um we plan to meet with each building being affected. Um most likely the four of us in here um and meeting with staff at at a staff meeting at at some point. My team in HR is looking at and I will ask for other suggestions as well, but I have asked them to pull three-year averages when it comes to certified and classified staff that are retiring and certified and classified staff that have resigned over the last three years. Um, I have added to the
031list the total staff um at each building that could be affected. Are there any other suggestions on maybe numbers or things that you guys would like to see? And if you can't think of them now, it's fine. We can >> Yeah, Mark, I just think kind of an idea of how those numbers translate into the dollars at the end. You know, >> I know people look at that, you know, we pay $180,000 of bills for a building. That's, you know, heat and lights and and and it's like, well, you know, we're never going to get to 8 million, but it's a lot more than that, >> right? And we will have some numbers for you at the work session in in October. We're getting close on those. Um, not close enough to share anything because
032they're it's a really really rough estimate right now, but just want to be clear on those. >> Yeah, understood. Hey, I just want to commend you too for thinking about how you deliver the message, right? Because >> these things are tough and uh change is tough and so uh dealing with everyone directly is right. >> Yeah. And we are in a collaboration with some current and former administrators who have experience in our district of repurposing buildings. for example, Mark Twain, noise, just some of those experiences in in the past. Um, over the last week, I've done some research about some other districts in the state of Missouri that have gone through this process similar to us. Unfortunately, there aren't any in the state of Missouri. I did find a school district in West Virginia. Um
033I spoke with um the director of personnel there this morning. Um they are moving from four high schools to two high schools. Their board voted in December of 24 and they made that move this August. So there it is very similar to what we are experiencing. Um when I read the article about it, lots of similarities mentioned kicking the can down the road. That was one of the quotes. I know that's that's something that's uh been I brought up here. Um he had talked about the community members who are struggling with I graduated 50 years ago and I wanted to stay open. I know that's a concern with with some of our community members as well. Um their goal was to go from four to two which they did and then they are in the
034process of building a new high school. Um, and in the next four years, they're going to go to one high school. Um, so kind of a kind of a two-phase plan there. Um, he did. >> What's the name of that school district? >> Um, it is it is I put it Yes. Um, Wetzel Wzel County Schools out of West Virginia. He did state that they promised to their employees that everyone would have a job after round one. He said they are not going to guarantee that round two when the new high school opens. But um he said that was a big boost for the climate culture that their staff realized they are going to have a job. It might look different but they're going to have a job. Um he talked about um how they
035reorganized staff that the staff that were being displaced had first choice of a transfer. So when positions came open they didn't allow somebody else in another building to say I want that and move. Um I asked about climate culture. He said it was better than expected. Um he actually stated that the students have had no issues with it. It's just mainly the community members. He said we followed through with what we said and that was key for them. Um I asked for an area of improvement if he could go back and do something different. What would that be? And he said having that face-toface interaction with their current staff members. He we didn't do very well at that. He said I would like to go back and do that over again. Any questions about that?
036Okay, moving on to number seven, estimated costs associated with district reorganization. I am assuming on that one that we are talking about the process of right sizing buildings. So for example, Lafayette, we had talked about from DLR the recommendation to expand the cafeteria that they would need parking and so and then example with Hyde um repurposing those what are they called fixtures in the at hide if that was needed. So we that's what I'm assuming you all mean by by number seven. So please correct me if I'm wrong but we have talked about coming up with a list of priorities for those and I do think that it would be a minimal cost after talking with Mr. Hman. We would just have to outline what those priorities are for the redistricting and then determine what
037you are wanting to to spend on those to >> Yeah, I think that's right. I mean, the board's not the board's not saying, you know, hey, don't spend a dime. >> We're just saying spend what you need to that makes sense for the kids and the staff, >> right? You know, >> and once we get there, I think it'd be helpful if we do have that list of priorities and we just determine what's what's needed and what's a want >> and go with that. >> Um, number eight, operational savings. Um, this is Dr. Hedgec I believe, correct? Yes, there is a document um in the agenda that talks about building expenditures. And so when when you know from a finance perspective when we think about expenditures, you know, kind of put in four buckets, your
038salaries, your benefits, your purchase services, and your supplies. And so the numbers you see on that document are truly purchase, services, supplies. It has no calculation for anything for personnel. And so just wanted you to know that looking at that, you know, I didn't want you to look at that and be like, man, we're not saving what we thought we would. um that is truly just um operationally um and nothing to do with staffing. So um we would also have a value of the building once it was sold. Um that has been in the past um I know Casey said earlier anywhere from like 50,000 to 500,000. The St. Joe has sold properties in the past depending on you know what type of baitment was needed for asbestous and things like that and what condition
039the building was in. Um, so you would also get um some sort of purchase price that would go to the district when you sold these properties after they were retired. Um, you know what that is it, you know what currently what the real estate market is, who knows and what vision someone might have for those buildings, but that's what the district um has been offered in the past for something like that. So you could I did not put that in these calculations. This is just your annual year-over-year cost to operate a building. Some of those are estimates, you know, just depends on some of the roofing um conditions that some of those have and when those are up for resurfacing. And so these are these are broad estimates, but at least it gives you an
040idea annually what we pay um for those buildings. And the reason those buildings are listed is because they might have been listed on any scenario um within um the multiple ones that we we started with. Right. So >> Dr. Dr. Horth, I appreciate you mentioning the disposition of the buildings because, you know, we really only save this stuff if we if we sell the building. Correct. >> And it's no longer our responsibility. And so I think we've got pretty strong history in town of closing the school, but then somehow we find something else to do with it. And unfortunately, that can't be what we're about here if we're going to get to this dollar improvement. >> Agreed. And then we also have information about the cost of an average teacher. Do you have anything pull
041that up? >> Yeah. So this is just a generic uh range that you have for um common positions that you have in a school whether it's a a principal, assistant principal, a teacher, pair professional, and where they might land on the salary schedule. And so you don't know um when you're working with attrition whether someone um might be retiring and might be at that you know ed specialist in step 25 or um you know somebody that might um have a spouse that moves to another state and they were only on step two and so that's why they're leaving the district. And so um tried to give you a little bit of range there to kind of see a low, medium, high on some of those common uh positions to see what the overall total savings
042is. So you can see the beginning teacher even though the starting salary is $43,250 when you add in uh medical benefits, teacher retirement um the other ancillary items, the total cost of the district um is is just over 62,000. So that'll give you an idea as we start looking at positions and and seeing how um attrition can um flow through. And and I'm just going to define attrition here real quick. Attrition is um absorbing position from somebody voluntarily leaving or retiring. And so I just want to make sure that as we talk through attrition, everybody's gone on the same page with that. Um and so basically means that no one um you know was ever forced to leave. It was a voluntarily retirement or um like I said possible transfer to another state um due
043to their spouse. And so with that you are consolidating buildings. So you consolidate staff based on that staff movement. Thank you for that. And then number nine, we've talked about if we could narrow that down to two options, then we would be able to use that forecasting budget tool to show progress of how we would get back to 20%. >> You guys all probably remember the big ledger paper I had with the different colors. um when we narrow to whatever amount you want, whether it's, you know, two, three options, um I will have one of those for each one of those to show how it affects the district going long term based on some estimates. And the hard part with that is estimating attrition. And so some years you might have less teachers leave the
044district. Some years you just have those big retirement years where it's, you know, people seem to all hit the rule of 80 and and it's their retirement time, which is a a great day for me. Um and so predicting that, you know, I know Mr. Kurill has some history of what some of that um movement has been in the past and we'll use some of those past models to kind of predict what percentage we'll be able to use going forward. >> I go ahead. >> Oh, I had a quick question. I'm I'm back a little bit on the operation. I'm calling those legends is what I'm calling them. So they I was right with you until at the end you said um depending on whether or not they need a roof. I mean aren't those
045strictly are I was interpreting those as strictly operational costs. No no no capital. >> Sure. So I do have some capital in there. Meaning you know one year you might have to replace a section of the roof that's $120,000 and you might not have to do it for five years. And so it just depends on when that cycle hits for some of these buildings to have some of those omniway maintenance. The the ones on the left are just your utilities. You can see I have a subtotal and then you know we have copier leases. We have cleaning supplies and paper supplies that go in those buildings. Um and then ongoing maintenance for some outside whether you're doing some asphalt um you know type projects at the building. I just gave a a general range on
046that. So you don't do that every year. You'd usually do that in cycles. And so each building has a little bit different cycles for those things. So, I just gave a broad average. >> I got one question for you. So, I get asked a lot about Eugene Field. We just redid the HVAC there and we're getting ready to do the roof. So, why are we going to choose that one to close? >> I wasn't here when we redid the HVAC at Field. Um, >> we did it like three months ago. >> And so, um, or approve that project. >> I can answer that one. >> And so, I don't know the history. >> I can step in there. Um, and this is on one of the frequently asked questions document that we just emailed emailed
047out this afternoon. It's uploaded to Simply now, but last year we had quite a few closures at different buildings because they lost heat. So, Eugene Field is one of those along with Rubidu, Mark Twain, and Edison. And so, all of those systems were upgraded over the summer because we didn't want kids to miss out on learning. We still have those kids in our buildings right now. want to make sure that their learning is not disrupted for the winter. >> Well, that was also because we were under the long range plan that we had approved last year that the second part if that didn't pass was that it was going to be used as a gifted >> programming building. Right. So, we've gone My concern is that, you know, you shared that part of the uh
048West Virginia district's plan is that they they were upfront and transparent with what they were going to do with the public. We put a lot of time into that long range plan. Um, it had a lot of good stuff in it. Um, one of it was repurposing field. That's why we did the HVAC. um I think it was least disruptive to staff and students. Um and so now we're we're it feels like we've gone very far away from that. So >> my understanding is those HVAC systems were upgraded because school was closed. >> Yes. >> And we were going to continue using it for the foreseeable future. >> I thought we were going to. Any other questions so far? Okay, the next piece is the vision forward priority statements. So, I know that is a
049focus of the board. You approved that plan back in December, I believe, of 2022. So, I put those vision forward statements on there, the priorities from the community engagement piece. And then if you scroll down just a little bit more, thanks Kevin. So per board policy FC, we have to do an impact analysis with those three questions. I did want to go ahead and talk about enrollment data number three. So that's highlighted there. And if you scroll down, you'll be able to see the three-year enrollment projections for 26 27 all the way through 2829. Those projections are based on the 2018 2019 enrollment and demographic study from Preston Smith if you remember that time. And so if you look at those and then if you scroll down you can see our current enrollment per building
050and it also has the total enrollment. So, the total enrollment as of today for K12 is 9,781. And this is all in your packet as well. And then preK through 12 is 10,306. So, if you scroll back up to those projections, it's pretty close estimate. We're actually on the low end, but only about 100 off from this year. So, it just shows the trend going forward with enrollment. Can I can I feed that back to you real quick? So like for you know 2627 we expect to be somewhere >> between 9700 and 106. >> Yes. So when these were conducted Preston Smith did a low estimate, a medium estimate and high estimate a projection of where we'd be with enrollment. So he kind of lowballed it at 9,873 but we actually ended up at Do
051you have that? year was that? >> I want to see it was around >> where did we end last year? That's on the next sheet. I think that enrollment sheet. >> Just K12. >> Sorry, just K12 only. It was uh 9,969. >> Okay. >> So, he's pretty spot on. >> Yeah. >> On the low end. It's pretty close. >> Is this chart that's on the screen now, does it include the PK? Did that this high, low, high, medium, and low did those numbers include weren't that expanded? >> So that that number compares to the 9,700 whatever it is. >> Correct. >> It doesn't compare to the 10,000. >> Correct. >> Okay. >> But those projections are pretty close to where we're currently at. And so I think that those numbers looking into the future will
052also be trending close to those. >> Stephen, those are the projections. There's also a history going back to 1991 in your packet as well. Um if you'd like to look at that, which also includes prek and then without prek, >> Kevin's going to go ahead and pull that up there. >> Yes, sir. Key takeaway is we expect all estimates we expected to to decline. >> Correct. [Applause] And we discussed in the previous meeting that we're we're thinking about adding another prek site because we think there's demand um for that that could increase the prek number. >> Is that correct? >> Correct. We keep increasing prek and we also have the capacity um through state funding um to increase that program. Any questions on this enrollment history? And that 25 at the bottom shows you where
053we ended during the 2425 school year just last year. >> So we've gone under 10,000 >> Mhm. >> for the first time. Okay, I'm gonna have you shift back to the notes. And if you scroll down just a bit, we have that total enrollment as of 917 right there. Thanks. And it talks about the Webster enrollment. So, I just wanted to point that out. We do have at Webster High Road program and that's the contract that we have that we hire out those people and we also have a director that oversees those students. So we have 21 students in that program. We have a public day special education program of 18 students and then the next two are the alter alternative education. So that's when we have the problem solving team process and principles can
054send referrals for students who may be having some challenging behaviors. So with the elementary we currently have 24 students there and for secondary that has changed to virtual learning. So all middle school and high school have virtual education and then they have the option to come to Webster for support. So the total number at Webster is 85 currently. I just wanted to break that number down for you. It's on your enrollment sheet but I just wanted to go over that. Um, also at your stations, you'll see some of the board questions and answers from members of our district leadership team. I don't know if you've had an opportunity to look at those. We just emailed those out this afternoon and they are uploaded as smoothly. So, our administrative recommendations at this point would be to
055draft drill down to two options. We do believe option two for a central Lafayette model would be the best and we believe option seven for a central Benton Hyde model would be the best option in that route. Both of those options allow for expansion of early learning. One of these options reduces three buildings and the other one four buildings. These options allow for a three middle school model. Option two would be Bodie Rubidu Benton. Option seven would be Bodie Spring Garden in Lafayette. I do want to point out, it was mentioned to consider Bodie as a retirement. We do want to keep Bodie because of its gym capabilities. So, currently Bodie has the capacity to house athletic events. Truman has two gyms but without the space to have people in attendance. So, they have host
056their games at Keatley Center. And so that is why we chose Bodie over Truman. Truman would be repurposed to an elementary. So next administrative steps for the October works. >> What would Ruby do in that scenario? >> Option two would be a middle school. >> What about option seven? >> Elementary. >> It's an elementary. Okay. >> Yep. It's an elementary school. >> I don't have that. There she is. So for the October work session, our hope is to provide data requested by the board for options two and seven and answer those questions one through nine and any other questions you may have along the way. We will complete the impact analysis per board policy FC. So tonight you saw number three only. We will complete number one and number two by the October work session.
057And then next steps for our team as well. We believe it's important to survey our staff particularly that qualitative data because sometimes our staff have unique situations that will help us iron out some of the processes and put things uh into place and problem solve those situations as things come up. So we would like to survey our staff. And then we'd also considered some in-person buildings uh in in-person building staff meetings so that we could go and answer any questions that the staff might have. I know that things are changing rapidly, but we want to provide that inerson customer service to them to answer any questions along the way. So those are our recommendations to focus on number two and number seven. If we can have consensus from the board, we will drill down but
058focus on those two options. I'll make a motion. >> Second. >> It's not an action item. >> Okay. So, then let's do it. >> I'm I'm going to struggle with that. Um, of those three, option six would have been my preference. Um, and I understand the thing with the with Bodie, um, with the with the middle school and being able to keep the gymnasium, but when I take a look at what's disrup the least disruptive to our community um, and and and best serves the entire community, um, it it's actually option six to me. [Applause] the elements that I think is it it provides you now we'd be not just saying hey all of all of current Benton would go to central but actually all of current Benton would go to Bodie in central in
059auction seven is the way I'm reading that is that correct >> could you repeat that Tom >> well let me Seven. Make sure I don't say something. No. On option two, um, on option two, well, I don't know. I don't know. I guess on option two, we'd have Lafayette and Central be the two high schools. >> Correct. And all of the all of Benton would go to Central and all of Lafayette would go to Bod. Is that right? >> Yes. All of Bod would go to Lafayette. >> Yeah, that's what I meant. >> Yes. >> I'm I I said that exactly opposite. I apologize. >> And Ruby did off. >> So if two and seven is not the will of the board, we just need direction on the two options that are the will of
060the board. >> Well, okay. So why did you choose if you think that these are the best options >> and the least disruptive? I'm okay with well well because I mean I know what you're saying and everything like that you know but um I also try to keep in mind you know that in our positions you know our preferences of course they come into play you know but if these two are the choices you know that admin looked at and >> chose as the best ones then I'm okay with those. I agree. >> And I think no matter what we do, it's going to be disruptive. It just is because we haven't done anything in our district for so long. So, it's it's going to be messy. It's not going to be perfect. Um, that
061said, we know we're at a point where we need to to take action. >> Rhonda, what do you think? >> I'm good with that. Another thing I did was I pulled up the long range plan >> because I was curious what schools were on it and so I checkmarked on just plan seven and it looks like according to the long range plan and what schools we have on plan I'm just looking at seven in general we are pretty close to what the long range plan says about which ones to leave open and which ones to close. So, I think that's actually a good thing that um it may not exactly match what the middle schools are because this is taking into consideration two new high schools. That is not part of the plan, but I
062think as far as elementary schools go, we're pretty close to what the long range plan has to say. So, and I'm good with two and seven. >> Mike, what do you think? >> Um I can also support two and seven. you know, I was I was uh not that I support it anymore, but um and I do um the Bent and Hide model, but but you know, we sort of left Loft Hit and Central uh alone last meeting, kind of drill down into. So, I'm kind of glad to see one of those options come back for a little bit deeper dive. Mhm. >> And honestly, that probably would be, we'll have to do some research, but that probably be would be the um least disruptive of the two options. >> So, and it still goes
063down to three middle schools, which reduces buildings. So, we do think that should be considered. >> Yeah, there's >> none of this is easy. No, >> you know, and it comes with a lot of change for a lot of staff, but we want to make sure that we handle that with care and compassion. And >> I think when I think when we talk about disruption, and to your point, it's going to be disruptive for a swath of people. But I just think if we can take a scalpel rather than a hatchet, both are going to be painful. I think that would behoove us with the staff and the community better. And so I I'm fine with whichever one you find that's that's how I'll be um lending my vote is whichever one you find that
064can be best meet the needs of the students and staff and be less least disruptive to the district is the one that all >> are you guys also okay with these options but that's why you said that to >> I mean consider I I have one more consideration that would probably help me on option seven And that is if um if Ellison was um was retained at the um um with the other schools that it normally is associated with. So Ellison went to um well Ellison was included like 4B has it included um included with the Oak Grove up to the Ruby um area. I would think that would be more consistent for our community. Why? >> Because that's the feeder system that that people have um invested in and are are um um that
065that fit with what with the least amount of change. >> But there's there's changes I would if you guys want two and seven rather than us saying this school or this school. If you guys have come to two and seven, I'd like for us to move forward with two and seven. Does that make sense? >> Because then I worry that we say, "Well, what about this?" And then we change. Then we come back and we have five more things, right? >> I think we're okay with two and seven. >> Thank you. We're going to proceed with two and seven. >> Are there any more questions? Um, is there any other information in your report, Dr. McInness? No, sorry. I had to check all those documents. >> No, you're fine. >> I didn't go over the
066frequently asked questions, but you do have those in your packets and they're also available online. So, >> if you have additional questions, we will just add to that list and get answers. >> Okay. Thank you. And >> as you said, I mean, it was only emailed a couple of hours ago and I didn't really have a sure >> opportunity to look through them. Um, okay. Deep breath, Miss Staca. >> All right. All right. Happy Monday, everybody. I am so excited to share with you the report on academics, um, and kind of lay out, um, our academic department plan. And so, um, that was attached. It's also displayed on the screen there for you. Um I kind of just want to walk through with you on the uh process for this so that you can kind
067of see how we landed, where we landed. On July 7th, the superintendent's cabinet um we worked as one team to identify areas of strength um and opportunities for growth in the academic service world. Um >> excuse me for a minute. >> Sure. >> If you could quiet down please, I'd really appreciate it. >> I I can't hear you. >> Yeah. Well, if you can speak more into the microphone, >> he can speak more into the mic. A little bit better, please. >> It's okay. We can fix that, but I just needed to quiet it down. >> Thank you. Thank you. Um, and so we did um our team, our academic service team landed on three priorities based off of feedback. And so really number one was rigorous, common expectations for our learning are explicit, transparent,
068measurable, and transferable. And we want them to happen in all classrooms. We also hope for number two not a hope it's the expectation is that data is analyzed and shared to provide insights to all stakeholders and they um are it's used to inform decision- making. Um and the third one is that we develop systems um to um work with the um uh the concept of real world learning and ensuring that our students um not only graduate with a high school diploma but also graduate with market value assets. Um and so you can see what we have outlined from the state there and what they considered our market value assets. Um so we did we landed on you can't prioritize everything and so we're prioritizing three things. We are prioritizing the monitoring instruction that is happening
069in our classrooms. And so the first one is an internal progress monitoring system um with a new um assessment uh that is written on grade level um that ensures equity and that ensures that all students are um are exposed to on grade level instruction. Um you will see that um we want to move to an ontrack designation and so what that means is I've kind of coined the phrase of project 45. So I'm going to give you some numbers here. um 38.1% proficient and advanced in science, right? 38% in math, 38% in ELA, and 36 um 6% in social studies. And so we would love and the expectation is at the end of this that all of our content areas that um are state assessed are at 45% from a district perspective. Um and so
070that's an ambitious goal, but it is one that I know with our team that we can achieve. The other goal that we have is um goal number two, which is again looking at tier one instruction in all content areas. And so um before I share this report with you, um you know, just on Friday, we led a lot of learning centered around this. Um and so I worked um with James Hustler, our instructional coach, Tabitha Keyser and myself to ensure that our government teachers, we can't weigh the year. Our government teachers have a high curricular material in their hands right now. And so we are targeting government um because government was at this particular point. This year was one of our lowest um performance level on the report. And so our teachers were trained in
071that and how to use that high curricular um resource. So they're piloting that this fall semester and they'll pilot a second one in the second semester and then their our teachers will um make that decision. Both are um are supported are supported through the Missouri learning standards. And again that third goal there is um the goal that we are very excited about in the work of high school reimagining the high school education and you can see those action steps that um will take us to that um particular goal. Are there any questions about the academic service um department plan? I know that Dr. McInness um plans to incorporate this in this C7. This was shared with our instructional leaders um on August um way back on August 4th. We have shared this with teacher teams
072on August 15th and just recently on um September 19th. Um there have been lots of stakeholders around this work. The other highlight I want to share is um not only that, but we have to support our beginning teachers. Um and I just wanted to um share some data with you. Um first of all, the state of Missouri, I'm going to start with these letters again. Um we support new teachers in the St. Joseph School District with the BTAP program. And what that stands for is beginning teacher assistance program. Um and in the BTAP program um we have 81 first year teachers um involved in that work this year. Um and to ensure that success each new teacher is supported with not only a mentor but they're supported with an instructional coach as well. Then they
073attend quarterly um learning events um hosted by an educational agency. Um they we have two choices. We have the regional development center or MSTA honors a BTAP program as well that's recognized by the state and we've um elected to use Darby Valente Huff as our BTAP representative um to lead in the St. Joe school district. And so um just last Wednesday she presented on um classroom management and how to build community in your classroom. And so our teachers have had like a month underneath them right now. um and um I know they were going to come with questions about um you know I particularly have this um student, what would you suggest that I do? Um this year we and we added a new twist to it and I shared that in my weekly report
074as well um that they not only bring themselves but they bring their mentor teacher along um to the learning as well. That way they have a person to go back to their building with to support them in their practices and they have to take one of the practices and at least innovate and try it out in the classroom and reflect on how that went. I just also wanted to share with you that the um the numbers kind of the breakdown. So in case six we have um in first year teachers that number is 66.2%. So 66.2% 2% of our first year teachers come from the grades kindergarten through sixth grade. Um 7th grade and up and other um 33.8%. Um so it just kind of shows you where um we're having retention and where we
075hope to target some specific work um at that elementary level. It's not easy being an elementary teacher. you teach all the septics um and particularly in the um grades um three to six which you also have um as the accountability measure of a state exam. I also wanted to share I know Dr. Anderson has done some work. We do have nine new sped teachers um as well that make up that number and it's basically because we've moved from the contractual agreements and we're trying to get them in our system and that way we save money um to put them and support them in the work that we do in the St. Joe School District. Um that way they learn our systems and processes uh versus whatever the contractual company um that's supporting them leads with.
076Any questions about the beginning teacher um program? I also included the link in there um that lays out the entire plan for the um the rest of the year. Um I will say our next one is in November. It's that first we get we help and support teacher through conferences. October is a really tough month. um we have conferences and so it's right at that um first week of um November and the bring a guest is their principal and so their principal comes to that November meeting and it's focused on in being an instructional designer. So um the last piece I really kind of want to get in with you guys and share oh I didn't also wanted to share with you um we gathered some feedback from new teacher learning session and I included
077that um in the um your folder for you too. So at the end of the learning session what we do is we survey our new teachers and we say okay what are some of the strategies that you plan to use or try out in your classrooms? um what are some barriers um that um would apply um the the work to what do you need support with and then what do you think as a district we need to do um moving forward with that followup um and you can see that um they they give so much great feedback. One of them is scenario-based guidance um and so what that means is more examples of real life um scenarios and then act them out, rehearse them and act them out. How would you handle this if a
078student did this to you? um or um your principal's coming through a walkth through um and what what should I have ready to go? Um other things that they um wanted to um include was um support from administration or counseling staff when addressing um student behaviors. So I included that in there as well for you. Um the uh state of Missouri is also offering a um a like a writing pilot. Um and u we do have five teachers who have signed up to partake in the pilot. Um and what that means is that our students um would be exposed to um text and then they would write a writing piece um and the state would use that as kind of a field test. Um we want to get our teacher eyes on that to see
079what that field test looks like um moving forward. And um we have currently right now um on the report we have um Stacy Schubert and Connor um Schubik who are over at Lafayette. We have Stephanie Lyall at Spring Garden um who's um also partaking in that pilot. Amanda Moyers at Central will be taking part in that pilot. And then Jillian Jensen at Parkway um she will also be taking that um pilot. So I'm grateful for Kayla Stewart and the work at Desi um that helps us. she she was really um a key piece in um allowing our teachers to be part of that. So she presents a lot of professional development to our teachers here. So that piece was there and then I also included in your um I I just put the total enrollment
080um or I'm sorry a total attendance report there and I included that in your packet as well. That's always included on the weekly update. Um, I did want to address it and share with you that I look back, Dr. McInness was a record keeper and she had really great records. So, I look back on September 20th to see where our attendance was at that particular time of last year. Um, the current district-wide attendance report rate right now is 85.39%. Um, including the early learning center, that rate is 85.64%. For comparison, this time last year, we're almost right on the same spot. Um um 68% was last year's attendance rate. So um what our academic service team as um I met with Dr. Adams and Dr. Reed today and we addressed um um we looked at
081each school. We drilled down to each school and saw where there was a drop. And so we're addressing those drops right now. Supporting principles, what do you need? what can we help you in the support of that? Um and what we noticed was our high schools are have increased um in attendance. Our middle schools have dropped um at the secondary level and then we have a number of elementary schools um that are slight drops not um too much at all. So, any questions about the um anything that we're leading on the academic world? >> I do station. >> Yes. So, I'm looking at this feedback for the new teachers, which is really good uh because I know the first year is the hardest for them. So, is there a plan of action for like the
082desire support followup things that they have on here? >> Yes. Um we have um a lot of time with instructional coaches. We have a we spend a lot of time working with principles. We actually push into classrooms to help support that with the instructional coach model. Um and Darby um is going to continue the classroom besides the uh designer of facilitating learning. She's going to continue the learning with classroom management um because that um has shown up in the um teacher survey data. Thank you. I hear any additional questions. >> If there are none, I appreciate your time, Mr. >> Thank you. >> Okay, Mr. Carell. >> All right, the personnel report has been submitted for your review. Also have copies of the supplemental at your stations. Um, if you have some questions, please ask.
083If not, I ask for a motion for approval. >> First of all, is that person okay? >> Um, what was my question? Oh, okay. So, uh, you had mentioned that and this seems to be a little bit lighter than usual. Um, can you talk a little bit about what's happening with the hiring? Uh I saw that there's like a form that folks are going to have to fill out. What is that in effect now or what does that look like? >> Yeah, that went into effect on Friday. Um I would say it's lighter for a couple reasons. One, we had the meeting uh what a week and a half ago and we probably approved six or seven individuals. Um and then just the time of the year we don't have as many hires. Um there
084was an email that went out to um administrators. Um we are looking to not um hire any additional staff um because we're in a financial situation. Um so if there is staff that our administrators would like to hire, whether that's um not saying that we wouldn't on a on a brand new position, but we're gonna we're gonna strongly look at that one. But the other positions would be if we had a staff member resign, we are having our administrators fill out a justification form just to make sure that we can't cover that in-house somewhere because really if you guys do decide to reorganize um I forgot what I was >> It's okay. if uh if we do decide to reorganize and it's just less staff members that we have to place somewhere in March and
085April. So we are really taking a look to make sure do we need that position to fill it out. >> So so so kind give you some other language on that Mark. So it's uh we're trying to not add additional headcount. >> Correct. >> And we're even justifying back fills. >> Correct. >> Thank you. >> Not saying that that we won't add it, but we're really taking a look at it to make sure it's necessary. >> Yeah. Thank you. >> Okay. We have a motion. Is there a second? >> A second. >> Motion in a second. Okay. Whenever you're ready, Miss Williams. >> Yes. Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Karns, >> yes. >> Miss Lanny, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And
086the motion passes. All approved. >> Thank you, Mr. >> Thank you. >> Okay, Dr. Hedgecore. >> Thank you. >> So, what I have in front of you this evening is the FY25 um final budget amendment. So you have a preliminary uh budget usually in June before that fiscal year starts. Many times in October or February um amendment and then at the end of the fiscal year you have a final uh amendment just to give you the numbers of how um the annual secretary board report which is our ASBR we submit to DESIE um how that finalizes. So you can see um all of the expenditures and revenues that we have for fiscal year 25 on the first page as well as how those break down to our different funds uh 1 2 3 and four
087for expenditures and revenues on the second page as well. So be happy to answer any questions. >> So how much total does this cut? So this is actually look in the rearview mirror for this is the back. Yep. So then >> next month I will have the budget amendment for FY26 which is the current year for the dollars that we were able to go through uh purchase services and um supplies for this fiscal year. >> And we typically don't get a lot of detail and I understand to a degree I understand the reasoning for that. But when you bring back the the final amendments for the current year, can you bring like what what was cut? >> Yeah. So in October when I bring this fiscal year amendment, it will have um purchase service and
088supplies um from every area and whether it was central office, a secondary building or an elementary building and be broken out in all those phases. Um this is just the final amendment from last fiscal year looking at the rearview mirror. >> Yeah, a lot of this is also part of just the process of with our auditors um our auditors are in this week looking at this fiscal year as well. And so um there are different rules and regulations around uh funds and you know how you finish the year, whether you budgeted um in that fund or ended up in the negative. And so a lot of this is just to show you the final numbers of how last year finished out uh for you to see what those are. >> Make a motion to approve.
089>> Have a motion. Is there a second? I'll second. >> Perfect. >> Any more discussion? >> Mr. Richmond? >> Yes. >> Mr. Moore? >> Yes. >> Manny? >> Yes. >> Miss Kurts? >> Yes. Miss Jes. >> Yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. >> And the motion passes. All approved. >> Okay. Next we have is our August financials. Um we have three documents in there. Um one, we just have our long-standing U bond project tracking document. Um, as you have uh can tell from a lot of the expenditures, we're starting to wrap up a lot of projects and and it's just you drive by different facilities out um in our community. Um, the second you have our healthc care trust um fund and the um debits and credits for that. Uh
090for our healthcare trust fund, we're sitting just over $6.3 million, which has been um healthy to start out the year so far. And then also our August financials. Um you can see a couple trends. Uh you can see the 2023 24 federal payment. Um which is why the revenue percentage that's been already allocated is realized is so high um in that area. And then also looking at some trends for like Prop C um is a state sales tax that we receive. What's strange about Prop C is it's counted on local. It's not counted in the state even though it's a state sales tax. Um that's those are just ESI's rules. And so so far this year, the state's collected 67 million less in Propecy than they did this time last year. Um and so the
091state only um propagates out to the schools what they receive in Propecy. So they're a little bit behind this year so far, basically meaning that the economy at this time this year in the state isn't as robust as it was last year just for sales tax. Um and so we're just a little bit behind in that area. But um ahead in some other areas. And then on the expenditure side um as as you look at the spending and what percent's been realized that's typical um our salaries and benefits have been typical and then yes the supplies materials is 13% already but a lot of our contracts run through our fiscal year and so there's a lot of bills that are paid in July at the very beginning of the year because that's when the contract
092runs and that's by design and so be happy to answer any questions on any of the financials whether it's the bond tracking healthcare trust or um this fiscal year's financial documents. Do we need to do any type of amendment or revision to the bond tracking? Because we have three projects that are complete. I'm assuming complete means there's no more that's going to come out of that. >> No more will be built to us on that project. Correct. >> Right. So then the balance remaining from these comes to about a million. Am I reading that right? The 806 plus the 3 plus the 216. >> Uh yeah, in the ballpark of that area. So around a million that's un that's not obligated no longer obligated to those specific projects. >> We did have um buildings that
093we have in fund for that's not part of the bond projects that were HVAC projects that if we did have savings in this, we were going to look to use those um to pay for those HVAC projects instead of having to pay them out of fund for them. >> And that would help our budget deficit for this year if we're able to do that. So then we had added money to fund four which was part of our problem. There's no way to go back and fix that though, right? >> We ended this last year with a little over $100,000 in our fund for balance. >> Okay. So we can't go back and move that because I think we liquidated something. >> You can you can amend your ASBR for up to five years. Okay. >>
094Um if we added more to fund four then we'd be taking away from fund one and that would lower our fund balance even further. Gotcha. Okay. Any additional questions? >> All right. If there are none, is there a motion for approval? >> I move to approve. >> Thank you, Mr. Tom. Is there a second? >> I'll second. >> Thank you, Mr. Knight. Anytime you're ready, Mr. >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Karns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. And the motion passes. All approved. >> Okay. Now it's the bills. >> Yeah. U one thing I did want to mention is next month I will have that amendment for this fiscal year um for
095you guys to look at. I know it's kind of taken a backseat to a lot of the other discussions that we have. But um I think you will will like some of the the figures that you see for what our team has went through for this fiscal year um and look at ways that we can reduce our expenditures um which will fall a lot in line with what you're looking at for consolidation. So you know in that October meeting we'll look at what this fiscal year looks like and then we'll also look at you know the future of of option two and seven to see how that will project out and forecast. So I think those will tie in nicely together coming together in that October meeting. Um so for the approval bills again your
096PECARD statement um and then your your check register. Be happy to answer any questions you have there. >> Make a motion to approve. I have a motion. Is there a second? >> Motion in a second. Any discussion? >> Yeah, I got a question. So on here I'm looking at through the bills. The SHC Services Inc. Is that the parah contractor or the paras that we go to? >> Yes. >> And is that the one that we stopped use that we're not using anymore? >> We're still using them. >> We are. >> I think they are trying to go down. >> Thank you. >> Any additional questions? >> Okay. If there are none, we have a motion to second. Would you call the vote, please? >> Mr. Richmond. >> Yes. >> Mr. Moore, >> yes. >>
097Miss Lanny, >> yes. >> Miss Karns, >> yes. >> Miss Chzny, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. And the motion passes. All approved. >> Okay. Action items. The tax anticipation notes. >> Yes. So, I have a resolution from Gilmore Bell, who's bond counsel, um for a tax anticipation note. Um as you can, if you read the verbiage, you can see that it's not to exceed $10 million. um this line of credit is is a lot like a heliloc or a home equity line of credit where as we need those dollars um we have the authorization to borrow um from UM bank and UM bank is our current depository that we have right now and so that will make the process very easy um because anytime we have any type
098of property tax dollars that is deposited with the districts is deposit into our account in UNB bank. So um what this does is authorizes us to borrow up to 10 million. Um the interest rate right now is looking somewhere around 6%. Of course, that fluctuates um every day. Um as people anticipate the Fed cutting rates in the future, not cutting rates in the future, but right now around 10%. Um my I anticipate we'll only be need to borrow somewhere around $6 million. Um but we wanted that buffer in there just in case um as a lot of you are seeing that there might be a um federal government shutdown. And if that's the case, of course, then there's there's no payments going out for any type of um project. So, um be happy to answer
099any questions I can on this TAN node. Uh basically, we will look to, you know, use that line of credit uh most likely November um and December and then when we get those uh tax payments in in January, we pay the loan back in full. Um, of course there is loss opportunity with that interest that we are paying on that. Um, but it's what we need at at our current um 10.02% reserve ratio and that's one of the reasons why the board does have a 20% policy is because that's kind of the range where you um, you know, you don't need to do something like this to um, you know, supplement the months where you have low cash flow like November, December is for a lot of public schools. So this so we're going to
100authorize up to 10 million. The interest rate is not listed on here, but you're saying it's between five and six. So you'll re you will for sure repay it by the end of January borrowing anything while correct. >> And so then what's the anticipated amount for the interest at 5 to 6% if we >> it's going to be somewhere around 80 to 100,000. Um if we borrow the amount I was mentioning around 6 million And then I think we we've talked about this at some point, but when we start doing um budget forecasting because we're going to have to do this multiple years. >> I'm hoping next year will be the last year we have to do it this >> so at least for a year >> after that fiscal year. I'm hoping we recover
101enough. It also depends on you know um building consolidation. um if we do build a consolidation um next fiscal year or the year after that timing of that will also depend a little bit on it. >> So will this 80 when you bring back a budget amendment for this year that 80 to 100 will be in that? >> Yeah, we will need to pay that um interest out of um our operational account. So that will that will be a budget expense that we had not planned for in June. >> Okay. I just wanted to make sure that that's going to be in there and then it'll I think we've talked about doing a 2 to threeyear that it would include moving forward. Correct. >> Do you have any update on the 20 um 24 25
102reimbursement >> federal funds? Still waiting on on that. I anticipate it being this fall, but then with the you know federal government shutdown um I usually those things get played out and they get you know taken care of. In other words, they raised the debt ceiling. Um, and the, you know, federal government shut down only last maybe a day or two. Um, so I don't think it will affect us, but you never know how those things might play out. >> Is that the swing between 6 million and 10 million? >> That So we we look to get around $5 million from that 2425 school year federal programs payment. So the timing of that when that hits will be a big decider on how much we need to use our line of credit. And we will
103use as minimal that line of credit as we have to because the more line of credit we use, of course, the higher interest we're paying and the more we've had to pay back at the end of January when we get paid our local property tax. And I will keep you up to date every every board meeting workshop what that line of credit has gone to um because of our cash flow and where that's at. >> Any additional questions? So you'll will you will you call and like you'll draw against it. >> Correct. Okay. >> Yeah, we sure will. Um me and G work closely together on this as we look at our balances and because there's a lot of other inflows and flows besides just our salary benefits which are um at the end of
104the month. Um you know we have our draws from our construction companies that have been doing the projects. Um you know we have our timely accounts payable billing that happens on a monthly cycle. So, as those get timed out, we'll continue to communicate um together and with you and me bank for when we need to make those draw downs um for this. >> And so, in other organizations that I've worked at that have had um a line of credit, there's been a part of the policy that states that the board has to be notified within 24 hours of a draw made. I know that we're approving a draw up to 10 million. I hear you saying it's going to be five to six. Could we get like when those draws happen as they happen? Can
105we get notified at least in your weekly report so we can kind of >> I will I will email you that that day. >> I appreciate that. Thank you. >> Within within 4 hours I will email the entire board and let them know what was needed. I will also um give you a bank statement that shows where we're at with both so that way you can see um when that happens. >> I appreciate that. >> Absolutely. >> Okay. If there are no other questions, would you call the vote, please? Miss Dona, >> I need a first and second >> motion. Motion already motion. >> Miss Lanning, you made a motion. >> And Jennifer, >> thank you. >> Miss Williams, >> yes. >> Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Carns, >>
106yes. >> Miss Lanny, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes. All approved. >> Okay. policies for G. Um, everyone's looked at them. I know there's another one coming up on the list. Are we okay with approving those? Any discussion needed right now? >> I made a motion to approve those three changes. >> Perfect. Have a motion to second. If there's no more discussion, would you call the vote, please? >> Miss Williams? >> Yes. Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Karns, >> yes. >> Miss Lanning, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes. All approved. >> Okay, Mr. Curl. >> All right. Over the past few meetings, we've had some discussion um
107about policy GCB um which allows the superintendent or its designate to um approve non contractual employees and then after investigation we found um that contractual employees must um must be approved by the board. Um so therefore we have suggested um that we make an amendment to the policy that um allows immediate appointment of an individual to a position that is that needs a contract to make sure that the marketing environment is not disrupted. Um when I say immediate, we're still going through the background checks. We're still going through that entire process. Um, just to make sure that this individual um is in front of our students versus a substitute. Um, I know you have questions, so I'll go ahead and take those now. >> I'll go ahead. Motion. >> Okay, we have a motion. Is
108there a second? >> Okay, we have a motion to second. Okay, now discussion. So statutoily um you have to have board approval and so so then how does this comply with that? >> Um so I did speak with two different groups. I sp I spoke with ED counsel who is our legal group. Um and their quote was state statute requires board approval to enter into a contract. Um, so then I also contacted MSBA and talked with Susan over there and her quote was, "State statute regarding employee employing contracted employees is outdated. Routinely new teachers are told the contract is not official until we're approved, but are allowed to begin employment." We have other districts um we have allowed other districts to add a wording to delegate this authority to the superintendent or its designate. Um
109the board of education can allow this clause due due to the nature of our district being urban and its size to ensure services are not being disrupted. So, >> and so who wrote the the red part of this the revision >> that is from another district that has this policy >> because this is just matching what we're currently doing. Correct. >> This is just so this is not >> this is still not allowing you all to enter into a contract without our approval. It's just allowing it's just saying what we're already doing. Um, so you're just you're just codifying what we're already doing. >> Well, there was a concern the last board meeting that maybe what we were doing was not appropriate. >> So So and I So I'll I'll speak to this. So my
110concern and I feel like it started with a concern and then there was a response given and then we found out a couple days later that wasn't right and then and it kind of snowballed. Um, my concern is not because I don't think we heard this part of what we're doing um until later, sometime later. My concern was that we had information in there that was significantly past 30 days, right? So, it was there was a March one, there was a June one, and we were we were in September or we were in August. So, so that is I guess I guess that was where my concern li laid lied. Um I still don't think that I think that it should be the exception, not the rule that we're bringing on contractual folks. Um and
111then saying, "Hey, we'll we'll get to you within 30 days because we've had some problems getting them to us in 30 days." Um, as far as this addition, I'm fine with the addition. Um, because it doesn't say anything about I don't know. It doesn't How is I don't know how this is kind of changing what we're doing cuz we're still saying you you have to get contractual approval, right, >> from the board? >> Yes. >> Within 30 days. >> Okay. Well, and and I guess you know there was a change. Um, I think I I just want to know that we're all clear on what's supposed to happen and by when. Um, I had some real concerns about the allocation move of assistant principal of Webster to Central and then us not knowing about that
112until later. I think some of those things just kind of happened and I get that it's at the beginning of the year, but um it's hard to go back and say, "Hey, that person's been there for 3 weeks, but we don't approve." But we would have liked some conversation. So that's where my concern. So since I brought up the concern, you're like, "Where's the concern?" I was like, "What was my concern?" >> Well, then I remember that I also added on to it. And my concern is um as everyone's new in their positions and we're looking like a policies. I'm just concerned that we're going to set like a precedent, you know, it's a policy and we're not following it. Okay, let's alter it to our actions and not our actions to the policies. And
113that's my main concern about this. I don't want it to be an ongoing like I want to alter the policy to match our movements. You know what I mean? >> Sure. >> I understand the reasoning, right? Because we we've got all of a sudden we've got an opening, right? And we need to get a good teacher in front of these kids. And so I do appreciate that. Let me ask you this. It was you, you know, in your research, you found out that uh the statute was considered outdated. Is anybody doing anything to update it? Maybe we should lobby for that. Huh? >> Well, well, and that's another thing like I know that the lawyers at MSBA are like, it's our opinion. You know, it's outdated. And you know what? I bet they're right. You
114know, but our legal counsel told us Here's your statute, meaning abide by your statute pretty much is what they're saying. >> Yes. But I will I will say if we go with what at council says, then we cannot hire any teacher. We cannot employ any teacher until board approved. And I think that could be very detrimental to our students if we do not have a certified staff member in front of our students versus a substitute. >> But how are we I I guess my my concern with with that is we we have a meeting every other week. Every other week. And as we've talked before, we should know we're putting I mean we're putting a position out. Here's when it's been posted. here's when we're going to do interviews and here's when we're doing selections.
115I just don't see how we can't fit some of those approvals in those time frames. >> I think it's not as easy as it sounds. We could have we could have offered an individual a job today and they accept it tomorrow. Let's say it's a retired teacher that retired last year. They don't need a background check because it's within a year. Um, so the process is already in place. If we if they accepted tomorrow, then we would have to wait two weeks for the work session before they could start. And I know that's a situation that might not happen often, but I think this time of year, um, that's very likely that to fill these hard to find positions, it's normally our retired teachers who are coming back. So, I think that's a greater concern
116um or a greater scenario now versus later in the school year. My [Music] this board over over the last two school years um the practice has been let the individual start working and then we will approve it after the fact. I think it has to be one or the other. If you don't want to approve this additional verbiage, I get that and that's okay. But we need to we need to be able to put this individual in front of our students as soon as all the paperwork and all the background checks and all that has has taken place. Um almost all of the school districts that I researched over the last week and a half in Kansas City in our area, this is the practice that they do. Is this their policy? It >> is
117not their policy. Their policy states exactly how our policy states, but they are allowing um the HR department to employ this teacher prior to it being >> well. My my issue has never been is not necessarily with that process. It's that if we're saying we're going to do it within 30 days, we've had some issues with it hasn't happened within 30 days. So, it just seems like I brought up the concern and then we kind of it just kind of spiraled into, you know, the issue with the retirement retirees. So, I mean, you're you're already doing this. I guess I guess from if we're talking about codifying what we're already doing, it should be the exception, not the rule. And I would just like to be able to see why couldn't we do that in
118a timely manner. So, you know, we're asking staff if they want to hire someone um that they have to provide justification and they have to fill out a form. That's kind of another level of bureaucracy for them. Um can we also get an explanation of why this couldn't happen within the timeline? Because there's been some times where we've approved something and it the start date was that date. um like a contractual employee that started earlier in the day and we had a meeting that night could have started on Tuesday. >> But that'd be one day that they're not in front of students. >> Yeah, I I get that. But at some point at some point the board has to have oversight of the district and what's happening and one statute of that is the hiring
119firing of personnel. And I worry that the more we um dilute the policies, then we're diluting our our authority and oversight. >> Well, that's But that's just me. >> Well, I know that like I know that you said other districts, it's their practice. It's not their policy. Well, it means, you know, that they're acting against their policy. And that's fine if that's what, you know, that they want to do. Our community, as you know, is extremely critical of our district and our actions and if we're if we're going according to the policies and the guidelines. And so, as we make our moves, I just want to make sure that we're doing things legally. And it makes me a little nervous to be going against the statute and ed counsel if there are other ways, you
120know, that we can comply. Anything else from anybody else? Any other comments, questions, or concerns? >> I'll just add we're not opposed to having the board meetings as Mr. Carell had said. So, if we want to do that on the fly and that's the will of the board, we're happy to do that. We just think this would be the best administrative recommendation to best serve our kids. >> I think it's good that you're adjusting. Am I on? I think you're good you're adjusting the policy to what we're doing. If we've been doing it for years and other districts are doing it and MSTA or MSBA says it's fine, I'm good with taking a vote. Are there any comments, questions, or concerns? Okay, we have a motion and we have a second. Would you call the
121vote, please, Mr. >> Miss Williams? >> No. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Karns? >> Yes. >> Miss Lanning? >> No. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. >> And the motion passes. >> 52. Hillyard expansion. >> Uh good evening. Um so this hilly expansion here is what I brought at the last board meeting and then what we discussed um at the last work session as well. Um in your packet I did provide a drawing of all of the work that's being done. Um if there's any questions I'd be more than happy to answer those. If not, I would like a no motion to proceed, please. >> I have a motion. Is there a second? >> I'll second it. >> Okay. Any discussion? >> Thank you.
122>> If there's no discussion, would you call the vote, please? >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Mr. Miss Lanning, >> yes. >> Miss Karns, >> yes. >> Miss Chzn, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. And the motion passes. All approved. >> Thank you, Mr. Casey. Okay, Dr. Hedgecorth. >> All right, so I'm going to talk about music, but I'm not going to talk about choir or band or anything like that. And music is the Missouri United School Insurance Council. It's what we currently use for our personal our property liability and workers comp insurance for our district. So, music is a self-insurance pool for um public school districts in Missouri uh that utilize um that group or cooperative group um to self-insure just similar what
123we do with health insurance but uh again with with property liability work comp. So, uh, something unique about, uh, music that we get is we get a retrospective adjustment, meaning that we get paid back. If we have years where we do not, um, have a high liability, we get those dollars paid back to us. Um, and I kind of listed out what those dollars were over the last um, five fiscal years and what has come back to the district. And so, um, something nice about using music is the deductibles that we have. With music, we have a $1,000 deductible. Um, and a lot of other fully insured models, you have 100,000, 250,000 for wind and hail and things like that. And so what music helps us do is it helps us really protect um ourselves.
124It does put a lot of dollars at risk if something were to happen um to the district. So the reason I bring you this today is it is our um if we want to bid this out, I need to let music know by October 1st. And this is the fiscal year that we are on cycle to bid our insurance. Um there is a Missou's statute um 537.620 that basically said if self insurance pools satisfy um that bidding process because as a consortium they're going out for reinsurance bids um as a group um and and you're kind of double bidding if we're bidding our insurance and then they're bidding the reinsurance is basically why that statute exists and says that it does satisfy that. So, um I did not just want to take that statute as
125itself and have it satisfied. I wanted to get the permission of the board um to weigh in on this and um see if they would like to go out for insurance. The reason why you might be asking, well, you know, what does it hurt? Typically, when you go out for insurance, you have a broker and if you go with a fully insured model, that full insurance company pays the broker fee. If you have a self-insured model, they're not going to pay that broker fee. That's just a policy of many self- insurance pools. So, the last time St. Joe did this, they went out, they got a broker, they went out for bids for self insurance. Um, I don't know if they got any full insurance bids or not. They were serious, but they had two
126self- insurance pools. One was music, the other was some sort of public entity that does city government around the Midwest. It wasn't competitive. We ate the broker fee, still went with music. And so, um, that's why I'm bringing you this option of to continue to go with music and not bid due to one of the advantages of the retrospective adjustment program of the paybacks, the low deductible, and then not going through the process uh just to go with music again and eat that broker fee. So, trying to be a good steward of our taxpayer dollars. Um, again, 90% of the districts in the state of Missouri, the public districts in the state of Missouri are part of the music program. I make a motion to renew with music. >> I second that. >> I have
127a motion in a second. Any discussion? >> All right. If there is no discussion, would you call the vote, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Curves? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Boore? >> Yes. >> Mr. Rich? >> Yes. >> And the motion passes. All approved. Um, next is the item. What's it called? Donna >> approval of donations. >> That's what you pulled out. >> Yes. >> Approval of the donations. Is there a motion for approval? It's >> moved. >> Thank you. Is there a second? >> I'll second. >> Okay. Would you call the vote, please? >> Do you want to make a comment? >> You know, actually, not much. I just >> I thought that you would do it
128as you made your >> Yeah, that sounds good. Um, I'll do that. motions. >> Thank you. >> So, we're going ahead with the vote. >> Yes. >> No discussion. >> He's going to talk in a moment. >> Okay. Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Karns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Abstain. My current employer is on that donor list. Okay, Mr. Richmond. >> Wow, that was powerful. >> A lot to do about nothing. >> Right. >> I Yes. >> And the motion passes 61 with one abstension. >> Okay. Now, informationational items, board notes. I just have just um a couple things and then I'll move it around if anyone else. um town hall meeting next month. >> You received some
129information. Can you let us know? >> I did. Um last Friday. I went to my quarterly meeting with the greater Kansas City board secretaries and had the chance to ask them who had recently done a town hall meeting and what it what the purpose was and how they constructed it. Um, Hickman Mills said that they had just done one because they are in the process of hiring a superintendent and then also Carney had one um because I guess they're getting ready to run another bond for something. Both of them stated that they had um a presentation for whatever they wanted their presentation for and then they opened it up for the public to speak and they gave the public two minutes each to speak and um they both had a maximum time limit so it
130didn't go into the we hours of the morning but um then they wrapped it up from there but Um, I felt like I said, you know, I just didn't know how we should post it, how we should advertise it. They said they went through advertising um with their communications department, which we have a great one. So, I'm sure they will take care of that. And as far as posting the agenda, they said they just posted it as a regular um open session. So, thought I would give that information to you guys because I had no idea. Been here 10 years and we've never done one. So, >> needed some pictures. >> I appreciate that, Mr. >> So, will we advertise it through the news press or anything so the community knows? >> I would say
131we could. I don't know why we couldn't. Becky, what do you >> I don't know that we get traction through that, but I think sending it out to our families that we have, posting it on social media, >> using local media outlets. I don't I just don't know that we get much traction from advertisement in the local >> in the newspaper. Dr. You mentioned that we needed to have before we voted in October or maybe maybe after that I've interpreted that as before we voted in October we need to have these public sessions or session at least. >> So that's that board policy FC >> and it does stay give me just a second pull it back up. I think that has to be separate like the town hall needs to be about probably the
132district or things that we're doing. Then I think FC you have to do about that specific building that you're closing and you have to be able to show here's the alternates that we selected. Here's the impact. So it says before any facility is permanently closed, the board will convene a hearing or a series of hearings if appropriate to elicit public comment regarding the proposed action. And that's where we have those three pieces where the first one is possible alternatives to the proposed action including maintaining the status quo. And then the second piece is the projected impact that each alternative would have on each school affected by such action. And then the last piece is the enrollment data for the current school year and three-year enrollment projections for all schools affected by the proposed action. >>
133And can we find out do we have to do an FC for each facility or can we do one for all of them or >> all of them at once? >> It's going to be >> it reads like you can do that all at once, but you would have to have those pieces, those three questions for each school. But I can get clarification on that too. >> That's how it reads. Does that need to come before or after um the vote of which >> that comes before what we propose? So we will need to have all of that by the October work session >> and and then that work session um will will that be the time that we declare that's the forum that we're we're having that information. Does that meet the criteria >>
134or will we have a special meeting? That's what I'm asking. that will be at the work session. We will have to have all of that information before we propose the plan. So that'll be the first piece at the October work session and but you could have that as part of your town hall and then if there's anything else you wanted to add, you could do that as well. I'm just curiously um as we get to um potentially making a decision at the end of October, we we don't want to miss that on the way. >> Can we also contact legal counsel to make sure that everything is accordingly and we're doing everything >> in the right fashion? >> All right. and we'll discuss everything more like at the work session. I just wanted her to
135be able to give an overview >> of what she's learned. Um, also last week I attended a meeting um with the Interfaith Alliance for Immigrants and I came over over to Ashley and I said um a cool aspect about the meeting was it was mainly about the school district and our piece in that and I asked Ashley if the board could get a little bit more information about this from the people in charge of that program since I knew that I would not give it the attention and the justice that it needs. And so, are we able to get Michelle to come speak? >> Absolutely. >> Thank you. >> Yes. Um, so what Latana is referring to, Miss Williams, is that Dr. Cynthia Chestine who is the director of migrant education and spoke at that
136interfaith alliance meeting and she spoke about our program. She uh gave a lot of credit to Melissa Wallace who's one of our specialists who works very hard at that um as well as our program itself. And so what we do is we identify students who might be migrant and we do that through a very systematic process which is every student in the district when they're enrolled there is a survey that's filled out and it asks questions like have you moved in the last 3 years? Um do the parents work in fishing um agriculture meat processing those kinds of questions. If the answers to those questions are yes, then a recruiter goes out and talks to the family and determines whether they are or are not migrant. Um once that's determined, then we provide extra services
137um through title 1C at this present time. And so I can tell you some of the things that we have provided um in the past year. Um tutoring um after school um preschool resources for our migrant kids who are in preschool. uh STEM and literacy nights, hygiene and trauma kits. Um it also helped with our family leadership institute. And then we were chosen by the state to have Dr. Hector Montenegro come in in the summer and he did a two-day PD for our teachers called academic language and instructional supports for educators. And so our teachers found that extremely uh helpful for working with our migrant students. Any other questions? >> No, I didn't have any. I was just >> I was amazed at another layer, you know, that we really didn't know much about and
138so I appreciate you coming to speak on that today. Thank you. >> Thank you. >> Um, another thing, a reminder about um about the meeting Wednesday at midbuck. I know everyone isn't able, you know, to make it, you know, but if you are enrolled, then you're able to make it. Um, I think it'll be a good time. I know the MC. Um, and so, uh, I think it'll be pretty cool. Also, speaking of MSBA, I know that at the conference, a lot of us are attending the conference. Um, and it's going to be really cool this year since um I was actually chosen to lead a workshop. Um, and that's never it's never been it's never happened in our district, you know, before. And the workshop that I was chosen, you know, to lead, it's
139it's entitled leading through the storm advocacy and communication in challenging times. Um, and so in the workshop it will be led by me and Whitney. And if you guys have any question or input on that, you know, just let me know. Um, otherwise, um, I just I thought that was interesting, exciting. Um, anyone any other information to add? I know a lot of us attended the event last week. Mike, >> do you want to speak on that? Uh yeah, because your mouth was opening. >> Yeah. Well, so actually that's in addition to but yeah, several of us went to the St. Joe School District Foundation uh breakfast last week and just a wonderful event where we saw some talented students, recognized some staff, some community members that are that are big-time supporters of the district.
140So yeah, that was really a pleasure. Um you know, a couple other things I would add related to >> I might I might add to that one before you go on that. Dr. Guinness um spoke kind of gave a state of the state of the district um charge and it was great and Dr. Stud was man I tell you what she was pointing her finger at me saying we're going to do this and um I'd never quite seen that before but I complimented her on the determination and resolve that she demonstrated to that group about our commitment to academics. And so, um, I thought I thought every part of the program was good, but since you all are right there, I wanted to recognize you and you're a part of that. >> Thank you. >>
141Yeah. Well, well said, Tom. Um, the other couple of things are facilities related, but you know, um, as we talked about the Benton Hyde possible high school model and, uh, you know, I'd always heard I hadn't been in Hyde and I'd always heard it was one of our quote oldest and worst buildings or whatever. But, um, uh, Mr. Richmond and I had a chance Friday. Um the sta uh staff and admin were gracious hosts and spent their lunch hour showing us around that building. And I got to say once again, you know, to the to the engineering staff that keeps our buildings up. It's it's really unbelievable. And so key takeaway there is that um boy, you know, in my estimation that building is indeed um worthwhile of continued use. Um yeah. And then just
142while we were there, we walked across the football field. We love to talk about the football field, but um you know, I think it was Casey at the time had a video happened to be from Lafayette. We were down at Penton, but it was from Lafayette. And the situation was the football team was practicing when the exact moment we got the green light that the fields were approved for use. And so somehow that word made it back to the team. And there's this great video of the team running out there and and hooting and hollering and celebrating and hugging each other as if they just, you know, won a Super Bowl or something. So, just a plug for some of that makes a big difference. That's it. Thank you. >> Okay, cool. Anybody else? >>
143Are we still working on MSBA certifications? I think Rhonda, you had mentioned that we were doing What are we doing on that? Well, I can start keeping track. I know I've kind of seen where we've been going. So, >> you and I can meet up. >> Sure. >> Because I've been also keeping track as well. So, >> Sure. And I've got some ideas of some things we can do now that school started, too. >> And we're actually moving along on the governor's award. Really, really good. So, >> I might add one more thing. Mike, I would say um he he gave the comments about Hyde also you could see the concept of the Hyde Benton um solution um was very much possibility and we were taken through by the principal of Hyde and the assistant
144principal and um and the Dr. and get us had done a great job of um you know communicating with them so there was no awkwardness in terms of that and and the size and shape um of the building was actually was actually good um if if you haven't been able to see that I would encourage you to do that because it was wondering as what would we be putting in then how would we use that building some of those questions now some of them are answered in the memorandum that was sent out today. But um it the building was certainly appropriate to be used in the manner that they're talking about. >> Okay. Future meetings and events. October the 13th, it will be our next board work session. Um the 14th finance committee meeting 16th
145was that all in the same week? >> Um >> it's our academics meeting. >> Um and then the next week after that town hall meeting on the 21st. Um and then at the end of that week it's our annual conference. The Monday after that it will be the board meeting and so that's a busy month. And so is there a motion to adjurnn? >> I need you to read that part of the agenda. >> I motion to adjourn executive session uh pursues 610.021 close meeting close records for legal hiring firing this claiming particular employees and individually in the pile personal records. >> Perfect. Is there a second? >> I'll second. >> Thank you. Would you call the vote, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Money? >> Yes. >> Miss
146Karns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. >> All right. Next turn.