July 28, 2025 Board of Education Meeting

001All right. >> Yep. >> Good evening everyone. Call this meeting to order. Roll call. Miss Connor, please. Miss >> Miller. Miss Williams >> here. >> Miss Chzn >> here. >> Mr. >> Here, >> Mr. Richmond >> here. >> Miss Lanning >> here. >> I'll stand for the pledge of allegiance, please. >> I aliance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. >> Board members, if you can come to the front, please. >> Okay, Mr. Casey. Good evening. Tonight, I'm proud to take a moment to recognize a team that exemplifies pride, professionalism, and dedication to maintaining an exceptional learning environment. Our custodial crew from Persian Elementary. Please come on up. Throughout the year, our custodial teams work

002tirelessly behind the scenes, early mornings, late nights, and often unnoticed to to ensure the buildings are safe, clean, and welcoming for students, staff, and community. For the past 24 years, the St. Joseph School District operations department has held a district-wide cleanest building contest to recognize those efforts in a fun and competitive way. That's encompassing all the daily duties of a crew. Each school is broken down into categories. For instance, support buildings, elementary, middle, high schools. They are then judged by a third party vendor twice a year for overall performance and competencies outlined as the company's nationwide standards for all districts to follow. The judging consist considers consistencies, attention to detail, student areas, staff areas, restrooms, equipment rooms, cleaning equipment, and overall cleanliness. So, I'm proud to announce that Persing Elementary has earned the title of

003grand champion. Their building scored the highest in nearly every court category and stood out not only for cleanliness but also for pride their team shows in every hallway, classroom, and corner of the school. Their teamwork, leadership, and attention to detail reflect the high standards we strive for as a districtwide. Please join me in congratulating Persians Custo Miss Taylor Williams and Mr. Edward Henderson. So, couple more things. So, your efforts do not go unnoticed. I hope this is probably what the reason for this is something we've is new that we haven't done in the past. Um, and tonight we celebrate you. So, on behalf of the operations department and the entire district, thank you for setting the bar high. Your work helps create a space where students can learn and thrive. Congratulations again to the grand

004champion clean building contest. >> That's awesome. >> Congratulations. here. >> I am so proud to announce one of the co-finalist for the Northwest Regional Teacher of the Year is Miss Mary Sanders. Mary Sanders, will you come to the front, please? Mary Sanders is a fourth grade teacher at Persian Elementary. And if you um know the work that she does, she leads from a community heart, but also pours into her academics and uh sets a really high bar for um instruction and um just overall good character. So, I'm really proud of Mary. Mary just completed and submitted her um application to the state on I think it was Saturday night, right Mary? >> Friday night. So, she is set and ready to go and she will represent St. Joe very well. >> That's awesome. >> Congratulations,

005[Applause] too. [Applause] As there is no audience participation, let's move on to the approval of the agenda. Is there a motion? I move to approve. >> Thank you, Mr. Tom. Is there a second? >> I'll second. >> Thank you, Mr. >> M. Williams. >> Yes. >> Miss Miller, >> yes. >> Miss Jes, >> yes. >> Miss Karns, >> yes. >> Miss Lanning, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes. 70. Consent agenda. Is there a motion for approval? I'll make a motion. >> Thank you. Is there a second? >> Thank you. >> Ready? >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanny, >> yes. >> Miss Karns, >> yes. >> Miss Chzn, >> yes. >> Miss Miller, >> yes. >> Miss Williams,

006>> yes. The motion passes. >> 70. Okay. Admin reports, Dr. McInness. >> Sure. >> So, I'm going to talk about our continuous school improvement plan. This CIP serves as our strategic plan. It is the foundation for our district priorities, any initiatives, and then also resource allocations over a span of five years. And what I know from the past few weeks of learning with MSBA and DESIE is that our focus needs to be centered on our annual performance report, our APR and school finance. Our CSIP development process is going to be built on data, dialogue, and engagement. So data, we are looking at APR from the past few years. We're looking at state assessment results, graduation rates, attendance, behavior, all of those data pieces and surveys and then having dialogue. So, we've met the last two

007Mondays with our district leadership team and had a lot of discussion about what are we doing well and what are our opportunities for growth. So, using the MSIP 6 guidance which I have again at your stations, if you get tired of receiving these, I will gladly pick them up at the uh end of the board meeting. But I wanted you to see those because we are looking at our strengths and opportunities through the lens of the MIP 6 guidance. So this discussion will continue when our building principles return to us next Monday. And then we are also working with our departments. So our departments, human resources, academic services, special programs, they are going to take the CESIP priorities back to their departments and create department improvement plans with their staff. So for example, one of

008our priorities is to recruit and retain highquality staff. Mr. Carell will take that back to the human resources department in collaboration with that staff and come up with some action steps and goals for their department. I think that allows for some buy in and some ownership of those goals. And then the next piece is engagement. So we need feedback. We need feedback from our staff, from administrators, from our parents, from our students, from our community members, and from you as board members. Um, we plan to have a focus group in August with anybody who is willing to come. Becky is going to help me with that. And then we are also going to bring this up at our first academics committee meeting to get more feedback from our stakeholders. So I do want to reiterate

009that our our CSIP is not just a compliance plan. This should be a working document, a live document that we are continually looking back at and measuring how are we doing and where are we going. And so that's going to be the process going forward. So our priorities which are also at your stations you will see are heavily centered around teaching and learning. Those are the pieces that are going to drive our APR. But we've also added a financial piece that's the second one under leadership. And so Dr. Hedgeforth is going to speak to that specific area underformational items tonight. But at this time I would appreciate your feedback on any of those priorities that are at your tables. Well, since you spoke just a little bit deeper into the HR, um I was I

010I'm hoping we don't lose track of um evaluation and feedback because we we have run into some situations where um where frankly we could do a better job in terms of communicating with our folks. even even a corrective action or improvement plan. And um if we're going to as we continue to earn the trust of our entire staff, that's going to be one of the things. And so I hope we'll note that and make sure that we're looking at that as well, even if it's not on the front page. >> It is on those priorities, recruiting and retaining high quality staff. And actually, when we went through this activity, and I'll let you chime in too, Mr. Carl. Uh that was one of the opportunities that we identified for growth. >> Good. Thank you. >>

011Yeah. And Mr. Richmond, we've been working since probably June, maybe even sooner than that on revamping our evaluation system through a front line. Um, trying to get everything together in that one system and creating evaluations for all of our staff. I think a lot of it was just geared towards our teachers, but now we're going to have evaluations at least a for all of our staff. Yeah, I'm glad to hear that. Good. >> Any other feedback for me? Are we on the right track? >> I think so. Dr. Guess I would just say some of these are there's nothing not important on here but but I would say as we talk about priorities you know I guess just be prepared to talk about hey resources something has to give what where you know within each

012one of these categories what's >> what's what's our biggest hitters right what's what's most important um >> there's so much right >> there is >> and so yeah >> and luckily this isn't all on my shoulders >> right So that's that's a good thing. But we do feel like all of these priorities are the heavy hitters to move academic outcomes. >> Okay. Anything else? That's all. >> If there are no questions next, >> I got the green light. Jake taught me that before I started before I dig in and I left a report um at your um desk there. Um I do want to share what I am about ready to share with you guys is a representation of not just the academic service team. It is a representation of all of the departments that

013come together to provide professional learning for our teachers in the summer. Our maintenance staff has been very busy cleaning our buildings and we've been invading their space and I'm appreciative of that um because that allows us to conduct the learning on site. Um I also want to give um a big shout out and I've said this a lot but Becky Dunn and her communications team has been instrumental in sharing um the numbers you're about ready to see um not necessarily the numbers but the the qualitative pieces around the data like Dr. has shared you start with data first. That's what drives everything and they'll work to how do you respond to that? And so I'm about ready to dig in with you just a little bit here. And I do want to preface that we

014have informed this data is not embargoed um and it can be shared, but I do want to stress to you that it has not yet undergone the state's official data validation process. And we did want to provide a snapshot for you and the community for where we stand in the work with our four cores where accreditation lies. So you'll see it broke down by the four cores. And in mathematics, guess what? We have district-wide proficiency in mathematics and it continues to rise. Okay. Um it has notable gains, especially at sixth grade and um our middle school algebra one scores. Um so I'm so grateful for those teachers. These improvements are really a direct result of that strategic math um work that we led about two years ago. Um you it takes time, right? Progress takes

015time. And so two years ago, what was happening was any student that wanted to get in algebra 1 got into algebra one, but perhaps they didn't have the competency or they didn't have the skills to be successful in algebra one. And so what we did was we restructured the whole thing. And so what we're doing is we're the dividends of that work with the math restructuring program. You will also see and note that there are high scores in algebra 2. Um, and we're grateful for the work that's happening in algebra 2. That's also a direct result of the math alignment here. um because if I took algebra 1 EOCC as a middle school student, then in algebra 2, right, I have I'm going to take the algebra 2 EOC um assessment and we're getting the

016students that need to be in those courses, right? I also want to share um that the ELA performance is just really steady. Um I believe we'll see um a slight growth there, not much. Um and the same goes to social studies. So we have a lot of work there to do in social studies in ELA. We see that data The the fourth one, science. Um, again, a restructure, right? We looked at biology and said, why are we offering biology as a freshman when they're transitioning into high school? And there is so much that happens with a ninth grader when you transition to high school. And so, we have been intentional with moving biology um to sophomore year um and then supporting students who are ready for those biology standards there um at freshman year. Also,

017we heard from science teachers is sometimes our um students need um those physical uh science standards before they take the biology test and so we put a freshman level course the physical um science um standards and adapt course work. I also see huge gains in the middle school science and I really contribute that to the PLC process. Okay, we did a lot of professional learning on the PLC process and bringing data to the table. We put some internal measures in place to monitor um student progress and we are seeing the dividends of that as well. In the meantime, what our team is doing and we did it this today in our academic service, we are conducting a detailed analysis school by school and grade by grade to ensure that all leaders and teachers have the

018right supports to be successful. Not in October. It doesn't work when we look at this data in October. School's already started. We want to ensure that they have them right when school starts and we can mobilize and be efficient with the resources that we have. I am um I' I've said here Dr. Adams, Dr. Reed, Miss Tabitha Keyser, they've all been instrumental in in really targeting places where we need more support as a district. The last thing I want to say is our focus this year on um academic achievement is going to be on proficiency. it is going to be on proficiency and that means is a stu how is a student performing on grade level um and where is that status if you prioritize the efficiency or the proficiency there what you'll see is

019growth will naturally happen and that was shared at our jamboree um and I I I that was something that we already knew if a student takes an assessment that's written on grade level um then they're seeing those questions um that they'll be exposed to on the state assessment where It's not adaptive. It's not personalized. It's ensuring that we lead equity across all courses and contents. >> The other report I wanted to show you is so we see this data. I already kind of knew we have some internal measures in place and I you know I sat down with um our instructional coaches and our academic team. What you'll see here is what targeted professional learning did we leave this summer when teachers have the cognitive space to really process what they're learning. when you get

020in school, um it's hard because you got to go back to a classroom, um where you're going to like be kids, you're going to get bombarded with lots of things. What we wanted to be able to do provide this summer was the right learning, targeted learning for our teachers. And so you will see that we re we led assessment for learning through the PLC's. Um we led I'm so thankful that the Missouri Council of Mathematics was just here. It's an invitation to them. We want them to be in St. because then our teachers go to it and you can see that 61 teachers attended that learning the benchmark advance which is our new ELA core resource we heard loud and clear from teachers don't present that to me on just August 15th okay we heard

021two camps really okay we heard teachers want it now okay I want the resource now I want to be able to plan over the summer where I have more time and then we heard from other teachers say I don't want it until contractual time I want July to be my time we're going to provide letters for learning. That's a desi initiative. It's from the Missouri read and succeed and it's the foundation of the science of reading and the other one is Kagan active engagement strategies and it's the first time ever that I'm grateful for the Northwest RPDC. They presented their learning here in this room and it was absolutely full of our teachers. That's an intentional move for peer-to-peer interaction. John Hattie who's an educational research said that's a high impact when you get peers

022to learn from each other. The other thing about that is our goal is also to decrease um screen time, get kids interacting with each other, um learning from one another. Um and um the Kagan strategies provided that for us and so although this is a a page long, I um shout out to all the teachers who answer the call to attend this professional learning. The other thing I provided was other important dates there that you'll see. And so we're This week is about the only weeks from professional learning. Um and so you'll see that August 4th, building leaders and instructional leader retreat. August 4th and 5th we have the University of Florida. Um August 6th and seven or August 6th, 7th and 8th you'll see the new teacher learning. Um August um 11th we're leading

023um a Missouri Early College Academy night for parents and students at Moetses. So for our early college academy students that um take dual enrollment courses. It's our first like sponsored night where we're going to get them on the campus of Missouri Western. Um, August 12th, ACT has changed and so we need to educate our educators uh that is changed and we need that way they're prepared to support our students and increase ACT scores. And so we have Dr. Kyle Anderson coming from the UMKC the KC RPDC and he is going to present the updated changes and some strategies for our teachers so that they could be successful with their um scholars. Uh you'll see then we start actual contractual time. August 13th you'll find the building professional learning. August 14th is teacher work day and

024back to school night. Um August 15th is district professional learning. August 18th is convocation and teacher work day and August 19th Any questions or >> we have been busy this summer. >> False. >> I have a question. Of course. >> Absolutely, Mr. Richmond. I take all the questions. >> You knew I you knew I would. Um, we we had a report earlier that did have data and I say it's data and it is um I'm not I'm not pointing anybody. But the score scores that were lowest that were most concerning to me were in reading >> and um is that what you covered here in ELA? Is that >> that's correct? >> Do we have do we have a I mean it looked to me like we need a concentrated plan. I'm proud of the

025progress we're making in math. I mean as we go through those >> but in in reading we're trail. >> Yes. um the benchmark advance which is the new ELA core resource that you guys approved um I really feel and um oh gosh the Missouri um when we were talking to Desessie and a lot of other people they really feel that's going to be the catalyst okay >> um to like ensuring that we have high uh curricular resources and tests at the center of the table so Mr. What I think has happened is we have as educators what we like to do is um support students through personalization, right? And so we want to meet kids where they are. And as teachers, we're naturally um want to take care of kids. And so then what we

026were doing, not all of us, but some of us were providing texts that were lower than the grade level in which they were at. >> Um and that also played into the fact with our I Ready assessment as well. If you take an I Ready assessment, it's an adaptive test, which means it's only going to give me questions that are at that specific grade level. So, let's say because I taught English, and it's heartbreaking to me that our literacy serves aren't going up because I taught English for about 20 years over >> Well, I pointed fingers. >> Yeah. No, but when you go to take that test and I had an eighth grader in my classroom, if they're only uh performing at a fourth grade level, then they're only getting fourth grade questions. Okay. >>

027Now, is there was there a piece to the assessment that could have been utilized? Yes. But that in the diagnostics, that's not how the assessment is. It's an adaptive piece. And so, ensuring that we are providing on grade level questions um is going to be a key piece to move us forward too. Um so, the benchmark advance and the letters and the EU fly reading is so complex. It requires the five pillars. Um, and it all of those pieces are going to come together and really support our educators and our students and moving literacy scores for forward. I know it is. >> Yeah. Well, thank you so much. I sure that's important to others, too. But that's that's important to me because it's such the basis for the other things we do. So, thank you

028for your effort in that area. >> Yes. >> Are there any other questions or comments? If not, thank you, Miss Jud. >> Thank you, Mr. >> Okay, Mr. Crow. >> Yeah, I have submitted the personnel report for your reviews. I've also left um supplemental report at your workstations. That one is also upload uploaded on assembly as well. There's no major um no major concerns with this personel report. If you have any questions, I'll be more than happy to answer those. If not, I'll ask for your for a motion to approval. >> Right. Is there a motion? >> A motion to approve. >> Thank you. Is there a second? All right. We have a motion to second. And when you're ready, if there are no questions, you can call the vote. Miss Williams, >> yes. >>

029Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Karns, >> yes. >> Miss Lanny, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes. >> Evans. >> Thank you. Okay, Mr. >> Yes. Thank you, Mr. Williams. First, I just want to say glad to be here and I just want to thank everybody for being so welcoming uh in my first month here. So, that was very I appreciate everybody for that. Uh what we have for you is uh your monthly approval of bills. Um we actually have through June 30th and also July 24th and then also the PC card statement there. So um you also have a supplemental u that is at your desk as well. So um power school uh failed us today and einance

030plus was down. So typically this would be u displayed in a little bit different format. So if it looks a little different than you're used to that's why. Um, but that is actually at your desk for the supplemental piece for approval of bills. So, happy to answer any questions. And we also have Jenny here today as well if there's anything super deep that I can't answer for you. >> So, I didn't realize that this was I thought this was something we were going to go over, so I haven't read it. >> Sure. >> So, um, I'll skim through and see if I have any questions. I can say that the my first question is going to be about the football uniforms for 70,000. >> Sure. So, we have a uniform rotation cycle and um everything

031you see for that uniform purchase was within the planned purchase and so there was nothing there that was above and beyond that wasn't planned or budgeted for our uniform rotation cycle that we have for all sports. So, football is probably your most expensive um athletic activity that you have as far as uniforms go. So, typically what you'll do is you'll um when you do uniforms you'll have maybe football maybe the ancillary cross country but Next year when you don't have the volleyball, you'll do a lot more sports to try to level out your spending over like a 5y year to sevenyear period. And so you strategically place those sports at different times so that way your spending can be level over a 5 to seven year period and then you continue that cycle so our

032students always have up to date uniforms to participate in. >> So that's for all three or is that for high school or is that for >> mix? Probably. >> Um this one I am assuming is high school. And there was one other that I saw. I'm just looking at things over 50,000 be honest with you material and such. >> There was a 66 uh the Samsung 75 inch bed. >> Yes. I know Jake can probably talk a little bit more to this, but we had a plan in the buildings to um update technology and to have flat screen panels. >> Yeah, those were you approved those. >> Okay. >> Perfect. >> Yeah. And I can tell that a lot of it is >> and my my ignorance is savas savv. Is that correct? Yes, it

033is. It's a I'm sorry. It is our new science core resource. Um, and so status would be our new science core resource that you guys approved back in May, I believe. >> Thanks. >> This square, that's our new communication, correct? Is that a better than what we had? >> Sure. Miss Dun could talk more to that, but u it's a communication tool, two-way communication tool that takes place of uh different software platforms like Remind and allows that coach to have or teacher uh to have two-way communication with parents. So that's that's been a roll out that we're we're doing this fall and I won't talk too much talk anything more with parent square but that's what that is. >> Are there any additional questions? I move to approve. >> Thank you. Is there a second?

034>> Second. >> Thank you. >> All right. Whenever you're ready, >> Miss Williams. >> Yes. >> Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Karns, >> yes. >> Miss Lammy, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes. June financials. >> So the documents you see attached are June financials. We also have actual hard copies at your desk as well. Um that not only include June but also include our healthcare trust. And so typically when you have your month-to-month financials um you know you're looking at um our expenditures that month and how what our realized budget is. Uh the thing with June is just also happens to be the end of our fiscal year. So what you're actually seeing with the June financials is

035accumulation of the different funds that you see in the report and then the realized budget of those as well. And so part of the year end financials I actually have aformational um item in our number nine in our agenda um where I I get into more detailed about how we ended our finances for FY25 and talk a little bit more about that. So um I'd be happy to answer any questions on on that before I go on to the trust. So, and and I know that we talked a little bit about this before. So, do we want to have the conversation about the 105 the 105 versus 101? Do we want to talk about that here or do we want to talk about it in theformational item? >> Sure, I'd be happy to mention it

036here. That way, it's it's broken into the different funds as you see it and um as presented. And so, what that 105% represents is on that first page, employee benefits for is going to be our classified Fund is paid or fund two is our certified staff. And so what that's basically saying is, you know, we spent 7.7 million in benefits in that fiscal year. We budgeted 7.3. And so if you see percentages that are that are skewed on low numbers, um like for example some county revenues and things like that, um I wouldn't be too alarmed. Um but you'll probably notice again and I'll I will definitely dig deeper in my next agenda item, my information report, but you fund and you look at the salaries and benefits that were budgeted there versus the actuals.

037Um that's where you see some percentages where some larger numbers um that start to get you into debt is that's suspended. And so um that is the part of June financials that u is is basically the subject of conversation in our ASBR report which is our annual secretary board report which gives you our final mini balances in all our funds and shows what our reserve ratio is for the >> I don't know I just don't know if we want to have start much of this conversation now. I'm I'm just going to start now. >> Sure. >> So fun to 115% expenditures 105% of revenue is bad. >> Yes. >> Okay. >> Agreed. >> Um I understand capital projects. I don't need any help on that. Um funds one and six 95% expenditure 99% revenue better.

038um five 100% expenditures on fund five 103% is that going to be covered at all are any of that going to be covered by USDA funds that are outstanding >> um on that I'd have to ask Becky on that but those amounts on percentage or you know I want to say that two and three million is is not a high number but but it is real dollars and so I would have to check with Becky on that piece to it >> yeah I just know that those come in later. Um, okay. So, I guess my question is is that this is the first that we've seen. I mean, as we're going through every month and we're looking at the financials, um, and we're tracking, and I don't know how everyone else on the board does

039it, but I just look at overall 40,000 foot view. Are we under where we budgeted? How are we tracking? >> Sure. >> This is different than what we've seen for the last several months. >> Yeah. So when you saw the May financials, you probably saw a number like 93% tracking the fund too. >> And so the reason why it jumps is when we pay June payroll, we pay June and July. We pay two months in June. We're in May, we're just paying May. In April, we're just paying April. So we we do pay two months for those certified staff members. And then FY26, next fiscal year, we pick up in August with our certified staff. So So as you're tracking, you would think a 93%, okay, I'm dividing that by 12, that's about 70%. tracking,

040but in in June, we do pay two months, and so that's why it has jumped um to the level percentage it did. So, if you were tracking along and thought, you know, we're we're on, you know, the right track, you should probably see more about an 85% um expenditure realized in May instead of like a 93. >> So, to that same effect, then, shouldn't that have been was the was the budgeted number inaccurate? the budget number wasn't accurate. It was low. Um and some of that I feel was possibly to estimates with the uh increase they gave with the propsy waiver. And so I I wasn't here during those times how they did the estimations um and how you know that was processed. And so I I can't speak with 100% certainty um with how

041those numbers were realized but uh factual statement is they they were budgeted low and just about that. >> Can you turn that up? I'm having a hard time hearing. >> Sure, I'll talk about it. >> She does that a lot. You'll get used to it. Um, okay. So, the budgeted numbers were incorrect and the track. So, that threw off the track of what we were seeing. >> Well, I think some of it was the last two months for fun to the certified staff. Now, our our classified staff were not paying, >> you know, too much at the end. So I'll I'll try to face so I can both people >> well you work you go with this question. >> Okay. So I'll say the rest of my questions for >> I I'll ask about that

042though. Um is um and I've appreciated that explanation. Um although it was surprising to me. Sure. And I guess the thing is you don't you don't want to really be in these positions where you're surprised. Um um whether or not we budgeted or not. we should have known a month ago that we were way off and um no alert was given that that was the case and um I don't know I don't know as general knowledge of the board it certainly wasn't from me that we pay um two months at the end plus a few other things I think um it and but that's how every district does that is that is that common practice >> so some districts have to pay three bucks in June they'll pay June July and August So St. Joe

043does do two months June and July for certified staff. >> So when we um when we re you know this is going to take an adjustment in the budget from what we understood. Of course I've expressed my concern about that. Um how do we how do we present that so that we're um so that we're aware of that um all year long? >> Sure. >> And we have a good way to judge are we on track or not. So, the one thing I've noticed when I've come in is we have >> you can't hear me. Even me >> I'll try to speak loud. My apologies. Um, so I think one thing is is honing in on our process and procedures because we have great people here in St. Joe and so making sure that the

044process procedures of how we go about that were very calculated that we look um our previous year's fiscals and look at trending months and ensure that if we look at what we gave on our salary schedule and look at those percent wages, how are we tracking? So I have a cash flow document and what it does is it shows the previous year's fiscals and what we spent. So say for example in the previous year we spent 7% this month and 8% that month. So that means we're trending by 7.5%. So whatever we're spending in this month, it's going to use that to estimate what my final projection is going to be and how that's trending. And if I ever see that, you know, skew off how much it's budgeted, then I can start alerting things

045and start looking and seeing, okay, where are we off? What happened? Did we have something outside the normal cycle that we had to pay? Uh maybe it was a a invoice that came late or something like that. And so that will trigger um an alert earlier in the process um than waiting till the end to try to see those things. And so um you know, like I said again, we have great people here. Um we have very intelligent people that are doing things. Um it I think it's just a matter of getting those process procedures in place so that way we're double-checking. Uh we're making sure that the numbers that we have are comparative to everything in our financials, what we share with the board and and also just our trends from previous years and

046what what a normal spending cycle looks like. So I think you know just some small adjustments there will make a big difference on data that's presented in the future. Now there are some things you can't control. You can't control if um you know uh you federal funding doesn't come in because the federal government froze funding. Um you can't control if revenues from the state are shy and the governor you know reduces those allocations which happened this year in the state. We were $10 short of what the SAT was supposed to be. So those things we can as well as Prop Cy revenue. Propy revenue is state sales tax. If people aren't going out and spending money in those items that's going to be a little bit short. And so, um, you know, using those financial

047models to try to look at prediction and paying attention to what Desi puts out in the memos, I think all those combined are going to help us get better going forward. >> Yeah. I I would and I I'm sure as you present an updated budget, um, there'll be some correction there, it's probably at least quarterly this year, we ought to we ought to be reminding ourselves about the fact that, um, we're going to lag behind in expenditures in fund two. Um but but we're going to you know that the halfway point isn't December 31st, it's really January 31st. I mean all those kind of things so that we avoid that surprise. >> Yeah. And in budgeting in June for the next fiscal year is difficult for a lot of reasons. Um you don't know your

048assess valuation which that is a major revenue for schools. You don't know your student enrollment which is how you're paid off from the state and you don't know your tax rate yet. And so June is difficult. So that's why in October we like to give you a budget revision because we know all those items. And then we can also look at expenditures and and see um how the first couple months go. Give you a much better clear picture in October. So I look forward to giving you that budget revision in October that will also show revised salary benefits uh for how we feel like FY26 will play out. >> Yeah. And and extrapolating that which is a bigger task I agree with more variables yet to what we could hope our um our reserve balance

049is um and we how it's tracking. >> Sure. Absolutely. Thank you. >> And I have a couple um in theformational item that shows what our true reserve ratio was and then if those federal funds would have been deposited before June 30th because we're on a modified cash basis. So if we get that revenue on June 30th, it counts in this fiscal year. If we get it July 1st, it counts on the next fiscal year no matter what the amount. So how that hits on that June 30th, July 1st date is big on revenue side. So >> yeah, thank you. Are there any additional questions? If not, is there a motion for approval? >> I'll make a motion. >> Thank you, Mike. Is there a second? >> Thank you, Rhonda. >> Are you ready? >> Mr.

050Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanny, >> yes. Yes. >> Miss Chznney, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. And the motion passes 70. >> Okay. Action item 8A. >> Good evening. I am here to present a renewal last year from St. Joseph, the community action partnership. I'd be more than happy to answer any questions before seeking approval. I had asked for this um when we got the agenda to be pulled. It was originally in consent and so I had just asked for it to be pulled out of consent so I could abstain because I was the original author of theou. >> Thank you. >> Are there any questions, comments? >> I move to approve. >> Thank you. Is there a second? If you could call

051the vote, Miss Williams, >> I would abstain. I was previously the treasurer of captain and so I just think it's kind of cleaner if I just keep out of it. Miss Miller, >> yes. >> Miss Josie, >> yes. >> Miss KS, >> yes. >> Miss Lamb, >> Mr. Yes, >> Mr. Richard. >> Yes. >> And the motion passes. Thank you. Two extensions. Thank you. >> Okay. M. >> All right. Ter, will you please stand up? Tabith Tabitha Keyser is our new director of curriculum instruction, and I'm really excited. I had some unfinished business that I shared with you informational, so I thought I'd tidy up the district professional learning plan. But Tabitha will be from here on out will be the presenter of all this work. So welcome to the team. >> Yeah. Welcome. >>

052Okay. Um this is presented as anformational item in June and all I need now is approval from the board. >> Okay. Great. Are there any additional questions after it was anformational item? I know we've all about it and got a lot of updated information but speak now. There's a motion. Is there a second? >> Second. >> I have a motion to second. >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanny, >> yes. >> Miss Garn, >> yes. >> Miss Williams, >> yes. The motion passes seven zero. Thank you. Thank you. Mr. Mark. >> All right. Um based on that approval and then a few others that I will explain. We need to amend the extra duty salary schedule because within this professional learning plan. Um there are a couple items in

053there that is funded by um the uh PDC budget. It is noted that um PDC building representatives and PLC leaders in elementary will be compensated $1,500. So that is included in the amendment. Um at the last meeting, you also approved the real world learning coordinator to be paid per semester. I just want to note on that again, this is not an administrative role. Just so we're all clear on that. So that there. Um and then the business office um noticed a mistake as they were going through during the year making some adjustments to the extra duty schedule. So middle school and high school teachers who are department chairs that are chairs for seven or more individuals. There was a mistake on moving over from step to step to step. So step five was the same

054as step six instead of increasing. Step five was currently 38.93 and then step six was the same 3893. We are suggesting that you approve the amendment to move similar to other extra duty schedules within that within that salary schedule to move that to 4 109 on step six. If you have any questions, I'll entertain those. If not, I'll ask for motion for approval. >> Are there any questions? If there are none, is there a motion for approval? >> Thank you. Is there a second? >> Second. >> Thank you, >> Miss Williams. >> Yes, >> Miller. Yes, >> Miss Chzn. >> Yes, >> Miss Karns. >> Yes, >> Miss Lanny. >> Yes, >> Mr. Moore. >> Yes, >> Mr. Richmond. >> Yes. >> Motion passes. >> All right, I have the next one as well. We're

055also asking you to amend the additional pay rate schedule to increase the pay rate for registration. This is the four school registration. It's currently being paid at $12.50 an hour. We are suggesting that you amend that to an hour for a couple reasons. One, we want to make sure that we can assure that qualified staff are wanting to assist in registration, that they feel valued with with their time. And two, as many of you know, starting January 1st, Missouri minimum wage increases to $15 an hour. And starting then we are required by law to follow the Missouri minimum wage guidelines versus the federal. So we would have to make a move to at least $15 an hour at that time. We are recommending to move that to $16 an hour within this questions entertain those.

056If not ask for motion for approval. So, do we have you mentioned staff wanting to do this are are there staff that are specifically like that's their full year round job >> and like how many staff do we have? >> So, we've been in communication with with our high school principles and we are going to monitor uh the individuals or the number of individuals each building hires. We are going to ask that they use current staff in the building first. secretaries, counselors, administrators to make sure that those jobs are being fulfilled within the building. So, we are not asking them to come in off contract and pay them hourly. Um, we there are some certain times um we are trying to accommodate our parents as well. So, registration won't be from 8 to 3 every

057day. There are I think there's one specific day that the leave open until approximately 6 o'. Um, so we're going to ask those staff members flex that time. >> So this is like an additional position that someone can take on or what is it? >> It's just an hourly position. It's not a fulltime. >> Okay. >> And you estimate the impact on the total impact be $2,000. >> Yes. >> And with it going to $15 an hour at the first of the year, some of that would have been mandated. >> Yes. I move to approve. >> Second. >> I have a motion to second. Any additional questions? >> There are none, please. >> Miss Williams, >> yes. >> Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Curts, >> yes. >> Miss Lanning,

058>> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> Motion passes. >> Mr. Mark, >> still me. Um, I'm presenting to you anou from Northwest Missouri State University. This is a renewal which allows education students to spend their time observing certified teachers um and also student teachers to be able to come in the classroom to learn under some of our best and highly qualified staff members. There's no cost to district. This is a three-year contract. There's no questions. I ask that you approve Northwest Missouri State. My only question is, do we have something similar with Missouri Western? >> Yes, >> I assume. But >> is that a motion, Kim? >> Yes. >> Okay, great. We have a motion. Is there a second? >> Second. >> Mr. Richmond. >> Yes. >> Mr. Moore.

059>> Yes. >> M. Lanning. >> Yes. >> Miss Curs. >> Yes. Mr. >> Yes. >> More. >> Yes. >> Miss Williams. >> Yes. And the motion passes. >> Thank you, Mr. Crow. >> Thank you. >> Okay. Is this you, Dr. Perfect. >> So, the direct admissions was anformational item last month, but if you have any additional questions that have came up, I can answer those now um before we look for a motion of approval. Thank you. Are there any questions? I make a motion to approve. >> I have a motion. >> Can I have a second? >> If there are no questions, >> call the vote, please. >> Miss Williams, >> yes. >> Miss Miller, >> yes. >> Miss Chney, >> yes. >> Miss Karns, >> yes. >> Miss Lanny, >> yes. >> Mr. Moore,

060>> yes. >> Mr. Richmond, >> yes. >> Motion passes. Thank you. Thank you, Dr. Okay, >> yes, this was also presented as anformational item at our June board meeting and I'm just seeking approval for revisions for the 2526 school year. >> Summit. >> Thank you. I have a motion. Is there a second? >> I have a motion and a second. Are there any questions? >> If there are none, call the vote. >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanning, >> yes. >> Miss Karns, >> yes. >> Miss Chzn, >> yes. >> Miss Miller, >> yes. Williams. Yes. And the motion passes. Next >> again. So um our academic service team got this. You guys approved the position for the introduction to the physical therapy and sports medicine course. Um that

061um teacher and really what we need to do now is just ensure it gets on our district course. So that we already have students signed up for the course. We just need the approval for the course. I have a motion. >> A motion and a second. Are there any questions? >> Did you say there's people already signed up? >> Students, yes. They're really excited about that healthcare um kind of that healthcare pathway over at Hillyard. Um and um I talked to Chris the other day of like, oh no, we we need to approve the course. We've approved the position and the instructor for the course just we need to approve the course. >> I just I just wanted to hear us with that applied learning thing. I just wanted you to say those >> so

062exciting. >> Are there any additional questions? If there are none, would you call the vote, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Missy? >> Yes. >> Miss Karns? >> Yes. >> Miss Lanning? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. >> The motion passes? Ev, >> good evening. Um, so the first one here, letter I, is for I'm asking for the approval for some mobilization charges as as referred to ATG ramp turf. I'll give you a little background real quick. Um the mobilization charges were occurred due to um unforeseen issues that were on the field. Basically soft spots. Um one of the one of the requirements of ATG was to inform us of any abnormalities or anything like that that they found once they began construction.

063Um they did this on two different circumstances. those both resulted in them having to remobilize to go to a different job while being repaired. So that's what the change order for in the amount of $37,950.96. >> So I think we're going to I think we're going to do we're going to talk about bond projects later, right? >> Okay. I'll save it for you. um the 37950 and the 90 that we're going to talk about next. Both of those are covered in the bond proceeds. >> Correct. >> Okay. That's all I need to know. >> Make a motion to approve. >> Sorry. >> I have a motion. Is there a second? >> I'll second. >> Okay. I have a motion in a second. Now go. >> I I just I had missed that remobilization. Was that

064a contractual amount that we agreed to $37,000 for the mobilized. >> Yes. >> And what did that entail? >> That entailed them removing the uh cushion from the field um repackaging it and then mobilizing to their next job and then remobilizing back to the job doing the same process over again. >> So they didn't recognize the soft spot until after they'd already had all the cushion down. >> They got they got approximately 50 yards of it down when they discovered it. That's my question. Thank you. >> Thank you. Are there any additional questions from anyone else? >> If there are none, I have a motion to second. Would you call the vote, please? >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanning, >> yes. >> Miss Karns, >> yes. >> Miss

065Chzn, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. The motion passes. 7. >> Okay. Letter J. This is for the soil stabilization for Lafayette's playing field. Um what that consists of is that we spread approximately 140 tons of Portland cement. It's called it's a chemical stabilization. Ground that into approximately a foot in depth, recompacted, rerolled um to get to the standard where we need to be able to get traffic on. How we discovered those uh this particular one is through rolled compaction test. Um, basically what that consists of is full semi-truck loaded with approximately 40 tons worth of product. It's often certified scales and then rolling back and forth across every square inch to see any deflection in the dirt. Um, anything that was more than an inch of deflection was

066was marked. Um, there was some significant deflection across the entire center of the field and the outside perimeter of the field which is resulting in the stabilization. outside of what we saw at any of the other locations and that is in the amount of $90,98 which is an alternate add-on that was in our original RFP. >> Some sometimes they do core testing before they start the project. >> There was core testing and done on February 7th. Um the core testing was done and then by the uh geotech company's recommendations they to re-evaluate once they reach the depth. So for instance, central um we construct or we excavated approximately 260 semi lows out of there to get the the actual grade depth that we're at. It was over 2 and 1/2 ft. Um just that's how

067large your your curvature was. Um once we got to that depth, um it was evaluated by Mid America Sports and also by um Ellison Auction where they made a decision that a third of the oneird of the time they're not to do a stabilization and they were they decided that this was a case where it was not needed. That's the decision that we choose to go with. >> Central Lafayette did once we got that. It is a little further behind but it's creeping up on >> I make a motion to approve. >> I'll second that. >> I have a motion and Kim, were you making a comment or was there a question? >> I was answering a question of my grandchild. >> No problem. Okay, I have a motion in a second. Are there any

068additional questions? If there are not, would you call the vote, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Jes? >> Yes. >> Miss Karns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. And the motion passes 70. Dr. Schultz, >> good evening. I have the LA plan which is required by the federal and state government to be updated each year. It tells how we're going to identify and service our English learners. So the updates were on assembly in red. So if you have any questions, I'll take those and otherwise ask for approval. >> Make a motion to approve. I have a motion and a second. Are there any questions from anyone? >> If there are none, you call the vote, please. >>

069Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanning, >> yes. >> Miss Curts, >> yes. >> Miss Chzn, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. And the motion passes. >> Thank you. Okay, Dr. Shannon, >> good evening. Um, so I I'm bringing this this is the facility usage agreement with uh it's actually with the city uh for the swimming pool because they run the swimming pool operation and maintenance at the swimming pool at Mo West. Um, so this is the annual agreement that we usually have. I did not receive this until July 2nd through email. So wasn't able to put that as anformational item prior to any of the meetings we had. So u but there's really no significant changes. I mean they did extend this to

070a two-year instead of a one year um with the hopes that in two years that we are looking at a different agreement with a different uh organization with a new approval. Um so but they were the city was uh foresightful enough to look at that and say we'll two years on this um There's a few other small things in there. Nothing that we haven't discussed with the city and we can't manage with our athletic director at Central and swimming coach. >> I move to approve. >> I have a motion. Is there a second? >> I have a quick question. So, you kind of alluded to >> the two-year oneear maybe thing. What do you know about the status of any of that? >> We haven't had too many detailed conversations. I mean, I I do

071know that the the city is in the have moved forward with their construction of that facility. So, as long as that continues. >> Do you know of any time of like a timeline? >> Uh I was told uh it was 18 approximately 18 months. >> Okay. >> Uh when I received this in July, but of course that's I mean that's a >> we know how timelines go. >> Yeah, we know timelines go and that's a big construction project. So I hope they stay on time and we we don't have to do this again but if we do we will for our students. Well, my congratulations on working with the city on this, you know, on the use of a pool and so I I'm glad for you to do that. The city for cooperating with

072that as well. >> Thank you. Yeah, we appre we appreciate the city's work on it, too. We've got a good relationship with that agreement. >> Okay, I have a motion to second. If there are no more questions, would you call, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. Yes. >> Miss Lanning. >> Yes. >> Mr. Moore. >> Yes. >> And the motion passes. >> Okay. Miss the board policy. >> Yeah. Um board policy BCE which is board committees advisory committees to the board. You all had um unanimously discussed this during the work session on June 30th and you wanted to revise this policy to reflect board committees going forward. Um, I researched this to see what other districts have in their board policy and they do not

073get, should I say, into the weeds in theirs. Um, basically what they have are the committees that you only absolutely need to have. Um, I'm recommending to approve the attached, which does not specifically name committees. That way it gives you more flexibility going forward. Um, you can that way you can keep your policy for changing, you know, if you decided you were going to do a finance committee and six months later you're not going to have a finance committee. We'd have to change this policy again. you're going to you follow what I'm saying. >> So, um it gives you more flexibility while still meeting your requirements and your policy. So, I would I would suggest to motion to approve to keep the changes to policy as presented. >> Um it's a motion. Is there a

074second? So I have a >> I have a motion in a second. I have a question too. Go ahead. >> Okay. So essentially we would just be moving to ad hoc committees essentially. So we can make a committee anytime >> um for any purpose. So it says on here that the committee so when we make the committee we will identify the purpose of the committee the length of time each member is being asked to serve resources we'll provide and date a report should be make made back to the board superintendent or superintendent um um so should we add in there I mean We see that there's a date for the a report, but some of these are not going to have a final report. They're going to be a working committee, right? >> So, do

075we need to add some sort of reference to that? Like as far as either the data report should be made or the date of the board's existence. So, like say we're going to create um I don't know if we're calling it CIP or academics. Um we're going to create that board that committee. It's going to be an ad hoc committee. We know what the purpose is going to be. We would also want to define how people are how people are being appointed, >> right? >> How long their appointment or the committee lasts. Like is it going to be just forever? Is it going to be a year? Is it going to go with our calendar year? Um or it's going to last a year and then we're going to revisit keeping it, changing it. Those

076types those those are my suggestions. >> Okay. I would not put that specifically in this policy. I would put that when you create those committees that you outline that in all of that in when you create the committee itself. Does that make sense? >> Yeah. I just think that those components the components that we need to make sure >> because I think sometimes we do we do these things and then we have an understanding of how we want it to work >> and then we go back a new board will go back in three years and be like, well, I don't know what they what they meant and there's not enough information in here to really tell. So, that would be my only suggestion. >> And then also like a few things like a length

077needs, you know, to be across the board. I mean, you can't have a committee and it's only a year and then the other one it just goes on and on and changes to, you know, so >> a few things need to be uniform. But that comes up with the purpose served, correct? The length of time that well it has length of time each member is being asked to serve. But does that mean I can ask someone that you know does that mean I'm going to appoint someone per my board term? So all of us have different board terms >> or is it a year a >> or is it a calendar year? Is it a fiscal year? I just think the more specific you can be about not not what they're doing, but if you

078can be more specific about here are the things you're going to when you create an ad hoc committee, here are the specific things you're going to do so that there's clarity around, you know, because we've done these a lot of different ways. Strictly up to you. I think that we need to at least um get like an idea about the length. Um because you make a good point. I mean, is it the term of our board? Is it the term of the committee? Is it a year? I mean, in all honesty, a lot of committees are a year term. A lot of committees like this are a year term. And then you go and revisit it. I think that's reasonable. >> I do too. And it it helps with uh recruiting community members for the

079committee so they have clear understanding of, you know, what I'm signing up for at least a year. >> Or maybe I've got a chance to go longer. >> But at least they know. >> Well, especially if we're playing our own and we get new board members, it should be reevaluated every year. >> Yeah. It's going to have to be >> calendar year or fiscal year or board year. >> Maybe on the board, huh? I I would think as you come do a reorganization meeting, you reorganize the committees at the same time >> and then people just know, okay, we're starting this committee in August and you're going to be here until April to get us on to get us on >> to some sort of calendar and then we're going to do the reorganization. >>

080Yeah, I'm fine with that. I think you could put in there some committees may not need to serve the entire >> Yeah. time because if you just need >> they have a charge and they do it, >> right? So, so it allows for committees that last longer be reviewed every year, but it also allows you to say we're not going to keep committee on for a year if it's a shorter term. So, some little word about that in that length. I I include that in the length of time. >> Yeah. >> Would you revise this and bring it back? >> Oh, I think we could amend it here. True. So >> Tom, you said length of time each member is being asked to serve. Do we add in there something revise that to length of

081time the committee will be of service? Um well >> I know if the committee is like ongoing as to serve annually annually renew at the you know, May of each year >> reorganization at the reorganization >> annually. Yeah, there you go. Whatever that means and and unless the the purpose of the committee is short shorter term than that. >> That's what something like that. >> Agreed. >> Okay. Now, you mentioned about the date of the report. Um, so the date of the report that would the revision that we just made to two, do you still need four? >> You know what I'm saying? So you just we just said in two we're going to identify how long >> a board member services and or a committee member services and the committee itself. >> So four,

082do you need to refer to data report should be made? >> I don't think so. >> So can that report made monthly at a meeting or a work session. >> Well, I was thinking that that that the date a report should be made is a final report, >> right? >> I don't know that you're have >> I don't think there should be >> strike for >> Yeah, think we should just remove that. >> Okay. I I think you could read something there said reports should be made regularly and leave what regularly means >> regularly or as requested >> or as requested to the board. >> Yeah, that's fine. And then you get the word date on there. >> Yeah. >> Okay. Now read all that back to us. Motion to approve with adding the length

083of time the committee will be of service with the reorganization of the board and reports to be made as requested taking out the final. >> I think two left out the committee member service time. >> Okay. >> I didn't hear that. >> But also I don't think their motions were that. So I think you're have to ask for revisions. I just didn't hear what said >> just a moment really quick after Donna catches up. >> Yeah, >> I read it. Okay, go ahead. >> Motion to approve was adding the length of time the committee members will be in line with the reorganization of the board and reports to be made as requested. Taking out the final >> report. Yeah. Taking out the date of the final report. >> And made this motion. You made a

084second. to vote. Okay, with that >> sounds. >> Okay, we have a motion and a second. Any additional questions, concerns, or comments? >> Are we all okay with this? >> Yeah, it's good. Good improved governance. I like it. >> Perfect. Let's take a vote. Miss Williams, >> yes. >> Miss Miller, >> yes. >> Miss Chzn, >> yes. >> Miss Karns, >> yes. >> Miss Lanning, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. The motion passes at zero. Okay. M committees. Okay. Did everybody get in their names? >> Did you get mine? >> Yes. >> Okay. And I have emailed those out to all of you. >> Okay. Perfect. As a reminder, we were having two um committees including members of the community and um each member of the board were able

085to choose and appoint a member to go to each of the committees. Number one, the finance committee and the other one the um academics. Are we going to call that like both of names or is it like hyphenated? Are we still okay with each name? >> It just seems kind of long, you know, >> like >> I don't have a problem with the academic cases, but I do think finance we have in here that finance is going to meet quarterly and I think that needs to be moved to monthly. >> No, that's going to be more than quarterly. We're going to have to change that. Um, >> you want that to monthly? I think at least Um and committee member names are able to make those public announcements. Everyone's already asked and got the approval

086of your people that's already been given over to Donna and everything like that. Um I know that uh and the list is already emailed. >> Are we able to also upload that to assembly. >> Yes. >> Okay, great. Um, I've appointed um Tana Wagner for academics and Terry Wilkinson for finance. I think those would be two amazing additions. Yeah. >> Okay. For the academics, we have Nancy Gregory, Michael Evans, Rea Kendall, McKenzie Norton, Tama Wagner, Jacob McMillan, and Cassandra Be. For finance, we have Lori Drau, Wade Wet Lawer. If I butcher his name, let me know. Hope you got it. >> Dennis Rosen, [Music] >> Gary Wilkinson, Garcia, and Teresa Simmons. >> Good. >> Everybody's picks are in. All right. Um, is there a motion for approval? So when we make this motion, we're going

087to approve the appointments and then with the revision. So the motion here says uh policy as needed, academic cease monthly, finance audit monthly and two town hall meetings in the spring and fall. >> I think that with the um activity, I think that we need to meet at least every month. What do you guys think? That's what we that's what we traditionally did before. >> Yes. >> Yeah. I think that I think if we're going to have a standing committee like we are with those two, they're a monthly >> meeting. >> And we all also agreed to committee meetings in the daytime. Correct. >> And we're all still okay with that? >> Yes, I am. >> Okay, perfect. Um, are we meeting to choose a dates and like time now like the third Wednesday at

088noon or what do you guys think? >> I think that so when I talked to my people >> or would you like to wait until the committee meets >> I told them I told them that their committee would likely work on whatever administrators with them >> I like that better >> um I do think >> I didn't hear you >> um so I told my people that they would be able to comm they would be able to discuss that at their first meeting that maybe their first meeting is not agreed upon but then they can figure that the staff availability is going to be big for that. >> We're respectful of their time too. >> Can we uh our next work session at our August work session talk about dates for these spring and fall

089fall and spring town halls? >> Okay, that's all I have. Then I'd make a motion to approve with those changes. >> Does that give you opportunity to work with the staff that will probably Sorry. >> She said, "Does that give you enough time to deal with the staff?" >> Oh, I think so. >> You can send emails out and figure out what works with everyone. >> Yeah, perfect. >> All right, there's a motion >> and a second. >> Good. >> Are there any additional questions? Just just to kind of review, these will be administrative le >> administrative le. Yes. >> Yeah. And do we and so finance >> and that will be led by >> Dr. Hedgehorn >> Hedgecorn >> and academics >> okay >> and we're observants but not leaders. >> Yes. >> We're

090just kind of come to be a part of things. I think when you meet with them too, you might give some expectation of how long the meeting is typically going to last. >> Um, >> yeah, especially during the day. >> Yeah, I told the in the old days the finance meeting lasted an hour. >> Um, or and maybe a little bit on one side or the other that, but I don't know. The academics may but I just think as long as you communicate ahead of time, this is what it's going to be. And if we need time we just communicate that need. >> Thank you. Absolutely. Professional commitments just general norms. I think those would be so important. >> And we will have these recorded correct >> was another reason why we chose the big

091time, you know, to be respectful of their time as well. >> Okay, we have a motion to second. You call >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Jazzy? >> Yes. >> Miss Burns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? >> Yes. >> And the motion passes. Ev. >> Okay. Dr. McGinness. >> Okay. So, our portrait of a graduate and our survey data were discussed at the May work session as well as the May board meeting. And At that time, my community has a need to change our board policy relating to our mission. Right now, it says we are educating each child for success, which we haven't been doing for three years, according to our actual mission statement. So, I would like to

092a motion for our new mission of preparing students for a successful future. >> Motion second. >> I have a motion and a second. Any discussion? >> Yes. If there are no questions, you can call them. >> Mr. Richmond, >> yes. >> Mr. Moore, >> yes. >> Miss Lanning, >> yes. >> Miss Karns, >> yes. >> Miss Chzn, >> yes. >> Miss Miller, >> yes. >> Miss Williams, >> yes. The motion passes. 7. Okay. Next. Policies. Everyone doing okay about policies? you've had a little bit of time to go through them and to read over them and we've had lots of questions and discussion. Um, I think it's going really really well. Are we ready to take a vote on these areas of the policy? If there are no questions, I'll take a motion. >> I

093will make that motion. >> Second. >> Thank you. A motion, a second, Mr. M. And if there are no questions about those areas, call vote, please. >> Miss Williams, >> yes. >> Miss Miller, >> yes. >> Miss Chzn, >> yes. >> MS, >> yes. >> Miss Ling, >> yes. >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And the motion passes 70. >> Okay. >> Um, these policies, um, were given to us by MSBA. They were sent for updating due to legislation. They have been vetted through our administration and are now recommended for approval. >> I'll make that motion. >> I have a motion. Is there a second? >> A second. >> Thank you. There's a motion in a second. Any discussion, questions, or concerns? >> If there are none, let's take a

094vote. >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. >> Miss Chzn? >> Yes. >> Miss Burns? >> Yes. >> Miss Lanny? >> Yes. >> Mr. Moore? >> Yes. >> Mr. Richmond? Yes. >> And the motion passes. >> Thank you, Mr. >> Okay, Dr. Robert. >> Thanks, M. Williams. Um, so a lot of times in education, we use a lot of acronyms. And so, just for everybody in the room, what is an ASBR? Annual Secretary Board report. And what that report is is it's due August 15th. So, all the information I'm going to share with you is preliminary. Uh, we have not filed that ASPR yet. Uh, because typically at the end of the year, you time and you reconcile a lot of accounts and ensure that um everything you're getting ready to report

095is is true and factual because you do have that August 15th deadline and that is actually part of your APR score. It's one of the points there. So um we always want to make sure that when we upload that um everything is correct and in order. So although that we know where the numbers read right now, um just note that everything here is preliminary and we will submit that before the August 15th deadline. So, uh, as we kind of talked about in the June financials, um, where we ended the year, um, there were, um, a lot of things that factored in on what landed on which side of June 30th as far as financials went. And we previously talked about the federal revenue from FY24 and FY25 that didn't get recorded uh, before June 30th.

096And so, uh, we did receive FY24 today, matter of fact, which was great news. And then we should receive FY25 this fall as they're continuing to review that documentation. And so uh I do have two reports in uh the agenda. One is the true preliminary ASBR without that federal uh revenue in there uh which falls at 10.02%. And so what does that remain if your reserve ratio is 10.02%. So what that is is it's the actual expenditures in fund one and two um by how much money you have left in uh or your ending balance in in those funds. And so what you look for a board policy matter of fact DIAA uh has a 20% uh minimum for um our reserve ratio. And the reason the board has 20% is because that equals about

097two and a half to three months um of reserves uh in case something were to happen of a delay of federal funding, delay of state funding, um you know, some sort of things outside of your control. So you you do want to stay around that 20%. And so um if we received that federal funding before June 30th and counted on this fiscal year, I did give you a scenario and a breakdown of what that would look like. Um and that percentage was 15.94%. Now that percentage is still below um our DIA policy of 20%. And so either way you look at it uh we are still um in a position where um we're deficit spending year-over-year and we want to make sure we get on the right track. And so there's a lot of reasons

098for uh the deficit spending. It could mean that um your spending is greatly increased or could mean that your revenues are starting to fall and maybe your spending is flat. So, um, the answer to that question is our federal funding back in the early 2021 2022 was supplemented by a lot of CARES dollars um through the pandemic uh recovery. And so those dollars uh have since gone away and then in recent times we've had federal funds um that have been frozen. Um yes, they've recently, you know, said they're going to be released, but they're still going to be reduced from the last fiscal year level. So, we're continuing to see our federal funding continue to decline. Um, and so that's one of the reasons why that gap in deficit's growing a little bit. The second

099reason is our enrollment. Uh, our enrollment continues to decline. And our enrollment is is in our attendance is how we're paid from the state. And so, um, when you have your federal funding continue to fall and you also have your state funding, uh, that's continuing to fall because of or potential because of our enrollment. Now, we have been lucky to see our SAT continue to increase over the years. Um, but in the latest uh committee that uh Governor Kho put together, he did mandate that they keep educational spending flat. So, while we don't know what the new formula is going to look like, his directive has been to keep, you know, state funding flat level. So, we anticipate that our state revenue um probably over the next three or five years is probably going to

100be pretty flat based on that directive. We'll know more. So, with with those things said, um you know, we have continued to increase our our FTE, which is our full-time equivalency for staffing. And so, when you have that declining federal dollars, you have declining state dollars um or flat. We'll see how that goes in the future, and then you have an increasing FTE. Um you know, we've reached a point where our expenses have exceeded our revenues and and we're starting to deficit spend. So, um what we need to do is look for efficiencies. Um and so uh there are a lot of places we can look. We've we've met internally and talked amongst each other to look for those efficiencies. And so um you know and and one of the ones you know we look

101at is is our high schools, right? We have we have three high schools here in St. Joe. If you look at other districts that have similar populations um all those districts have two. And so uh the extra dollars we're spending in those high schools is one place that has has led us a little bit here. It's not the only reason just one of many factors. uh the other factors mentioned earlier and so u be happy to answer any questions. I did also give you a graph of of where we've been with our reserve ratio and so you can see in the the FY21 school year we were at 23.81% um and then some of that inflation there is is from those CARES dollars and then we go down to the 10.02% again for this fiscal

102year. So um I know the board was not anticipating um that reserve ratio um but I'm happy here to answer any questions you might have about at the best I can about how we got here because it is my first month, but two um you know some things that we can look at in the future to get back on track to to policy DIAA. >> So I I understand um I think the conversation about the budget and the kind of not forecasting that I understand that. Um, with the federal program payments, it sounds like you're saying kind of two different things. Sure. >> Like one that they may be delayed for factors outside of our control. >> Um, but am I correct in understanding you that there's been delays that were within our control? >>

103Both. Correct. >> Okay. >> Yeah. So, you are correct. So, we've had delays out of our control uh with FY26 and then the things that were in our control were in FY20 and 24 and 25. And so, um, not to get into details, but I think if we look at improving our our procedures and process about how we file and filing early and breaking those up into multiple, um, submissions, so that way if we wait till the end of the fiscal year and file and there's something maybe not coded right with core data or the review times longer from DESIE and they have something wrong, then the whole thing gets held up and then we have to correct those submissions. where if we file in let's say December when the window opens and there may

104be some coding things we look at get those corrected get that partial payment and then we know our next time we file that staff member is coded correctly they've already approved before and it'll be a little bit more seamless so I think if we look at some of those improvements as we go forward um that will definitely help our our federal funding uh come in a a more timely manner >> so the the late title funds were last year it's been more than just this past year >> right FY24 4 and 25. >> So my concern is as you know the the entity charged with the fiduciary responsibility is why our auditors wouldn't have included some sort of note about that in the letter to those charged with governance in the governance letter. I would

105have expected there to be something in there that said, "Oh, hey." And I don't I I'm pretty sure that's never been in there. So that that concerns me is that if we're, you know, we're looking at the overall budget and obviously if there's revenues that are higher and expenses that are lower than overall, we're going to we're going to clap because overall that's what we're looking at. But something like the title funds and not those reimbursements on our errors on our part, I just would have expected and I think we should expect that our auditor would report that. So I I have we don't have to go into it tonight, but I have some concerns with our auditor. >> Yeah, I think some of it was the auditor saw the submission. Um, the FY24 was

106supposed to come in March of this year, but due to a desi error, and I I do have that email from them, it got delayed till today, and so we got it today. So, that caused that FY24 payment to cross that fiscal year. Um, my guess is, and I don't know 100% sure, but my guess, knowing the way auditors look through school district finances, is is they saw the submission. They saw the EPEX budget, and yes, it might have not have been approved and deposited our account, uh, but they saw that that was in process and going. So, um, you know, I I know, you know, a lot of people talk about that reserve ratio. Um, we will get the the funds deposited. It was deposited today. I'm confident in the FY25 it just didn't

107land on that other side of June 30th. But but duly noted that we have some improvements that we can do on our end to make this seamless to make this um in in smaller chunks and smaller segments so we can make sure as we go forward one we're getting the money earlier and two we have some of the things ironed out instead of waiting till the very end. >> So you you were able to uncover this because of the ASBR and the timing and obviously when you get that percentage right then it's going to be alarming. So, is this something that we would have, should have, could have known about sooner? >> I know I'm I know you just got here. I'm sorry. I guess I should be asking over here. Like, so we is

108this been an ongoing issue? Is it something that just came up or what? >> Let me reward that. Sure. And say same thing. I'm not I'm not getting anybody they we were told at the end of June board meeting June 30th that our projected number as our budget was going to be a reserve of 20.3% or something like that. It was in the 20s. >> Yeah. >> Which is turns off the red flags, right? I mean it's like okay >> and so um had we already counted that revenue as if it had come we already have talked about how we missed on the expenses. How did we miss on the How did we miss that those federal funds weren't there? >> So, on the budget side, they did anticipate that coming in before June 30th.

109>> Both of both years, >> correct? >> Okay. I'm sorry I interrupted. >> Yeah. So, I just I I'm sure like the rest of you when we heard this, I as a board member have gone back and been like, what could we have looked at? What what were we not looking at? So my question around the title funds is is there a way that we could have known that the title funds were an issue sooner and those are in those are not in the finance department. those are in like where is federal funds under academics or finance or >> sure um so they do not report uh to me and so it's a team effort and so even though they don't report to to my position it is still team effort to say okay hey

110how are we tracking you know looking at FedPro which is um the email distribution list from DESIE that gives updates tells you if there's submissions that are late and kind of staying on top of that and so Um it it's a team effort between everybody honestly. >> Okay. So did so how could we have known or did we know or did we not know about title issues? >> So we did not know about the title issues. We found that out when Dr. Hutchforth came on board and brought that to our attention. I believe we have some internal processes much like he spoke to and where we didn't know we could be submitting that in batches. We do have some reorganization that we are doing to make sure we have the business office and academic services

111specifically federal programs in better communication. And so with his experience too, we're going to have that shift to him as oversight temporarily just to make sure that we are submitting those in batches. I do think the state also has had some errors and delays >> and so that's been a problem. But the overall budget, it's really those three factors that we've mentioned to you on our weekly reports, too. It's the federal programs. It's and that that's on us, not the freeze dollars. And secondly, budgets for salaries. It was we were under budget for that. And so we went over and spent more dollars than what we had predicted, not only for 2425, but that's also the prediction for 2526. I just want everyone to be very well aware of that. And And the last item

112was overspending on HVAC HVAC projects, which you guys know we had closures last year at Eugene Field and some of those schools. So, we did want to take care of those so that we didn't interrupt the education of our kids. But the combination of those three factors, I believe, is what's put us in this position currently. >> So, can we get some sort of corrective action plan? It doesn't h it doesn't have to be wild and crazy. It doesn't have to be super drawn out, but it can we get some sort of, you know, I' I've heard what you've said about the budget projections and if we could get those written in written out so that we can kind of trust but verify on that and then maybe some sort of audit of the federal

113programs like to be able to see like, okay, here were the things that we were doing that led to this that didn't allow us to anticipate this. here's how we're we're going to move from academic services over and we're going to bill more frequently. Like just some sort of here's what happened, here's how we're going to fix it and here's how we can track that moving forward. >> We actually launched a third party audit of our federal program. So I don't have the end results of any of that data yet, but we did go with a third party just out of some concerns with payments coming in late. So I I would welcome that. Something else that we are doing, we talked with district leadership this morning about doing a district um budget, what do

114we call it? >> Reduction plan. >> Yes, a reduction plan. So, uh looking at all of our budgets districtwide and all of our school budgets, which is why I sent the communication out on Friday and then with families today so they understand the seriousness of the situation that we're in. And just for transparency and for comparison sake, if you 2018 when we went through some of those budget cuts and we had to riff staff we were at 15% at that time. >> Can you explain what riff is? I think I don't know that everyone understands >> reduction in force. So that is when we have to look at our staffing and make some cuts and that was a very difficult time in 2018 specifically because we use those knee scores to um have staff move

115to buildings that had openings. And so I I know that left a very bad taste in the mouth of our teachers, which is part of the reason why we drifted away from the need, the miracle system of evaluation. But I do want our staff to understand that contracts are out, letters of intent are out. We have no intentions of cutting staff for this upcoming year. But we do need to address inefficiencies that we have in our district. I do believe we have some spending that we can look at and and cut back on some of those areas and then for 26 27 we'll have to look at staffing. We just will that's the position that we are in. >> Yeah. In October I would have that budget revision um and then also like to have

116um a five to six page plan that shows the process of how we're going to evaluate things. Um I think it'd be important to include the finance committee in part of that and part of the community uh get their input and then um continue to show how we're going to um you know identify items and I think the thing you have to look at the most is what impacts the classroom the most and so anytime you're looking at any type of purchase service uh supply or any type of expenditure what type of impact does it have on the classroom instead of just um looking to say well CARES used to add a dozen more. We should look at that. I think you should forget about what funds what and look more at the outcomes in

117the classroom when you're looking at these things to get us back on track. And so I agree. I want to have an outline of that for you. That plan won't have the specific things in there that we need to be, but at least you can see, okay, when this is all done and through, this is what is going to look like as as we go through this, you know, budget reduction process. So, at our last meeting, we had talked about um bringing a revised long range plan to this meeting, and that's not something that's not something we're still going to talk about, right? It >> was my understanding to come back in August with a comparison of the central Benton combo and the central Lafayette. >> Okay. August is when we're going to do that.

118Okay. And so, this will undoubtedly have to be a part of that discussion. >> Absolutely. >> I have one last question on the autopsy of this. And thank you for your patience with me on on talking through this. The ASBR was it incorrect last year and that we >> Well, let me finish up in that we didn't have the federal funds for 2024 and so our you know our um reserve was somewhere over 20% at the end of last year without those >> the dollars >> without those without those funds. >> Yeah. So the ASBR for previous years were correct. Um now the budget for that year would have had those federal dollars in it which it didn't. So the SBR is truly how you finish out the year. Um now one thing that I

119do want to to bring up is um in I believe it was June or May Dr. Seagris asked to transfer some Eminem tax dollars from fund two to fund four to fund that. And so as they did those changes and went back in their ASBR, that reduced some of the numbers in here because you can revise your ASBR for up to five years. You have that timeline to go back. Once five years hit, it closes the books on that. So because of the expenditures in fund four, you can't end fund four in a negative. And so that's why he was needing to go back to those previous years and change that. So um if you're thinking, okay, was it wrong? Why does it say 17.72 now? It was because of those inname tax transfers, not

120because anything was incorrect. >> But but but we missed those funds happening in that year as I mean >> and so if if those funds had happened the picture would have looked different. Honestly, we might have been in worse shape now because we might have spent more money in the meantime. But um that's a little bit concerning that um something at the end of last year >> was funny too. >> Sure. I think the most important thing is in October for me to give you a very picture of how we'll end this year. And I also have a forecasting tool that will show how we're trending. And so, you know, we need to change the budget that we have for our our salaries and benefits for this year because the one that was presented in

121June is low um in my opinion. And so, we need to give you an update there. We need to give you update on revenues. We're going to get three years of federal dollars in this year. So, things will look really good this year, but then next fiscal year, we'll only get one year of federal dollars in there. So that might skew this year a little bit of how that looks. And so I think that October budget vision will give you a clear picture along with hey here's the process we're going to look to evaluate uh expenditures in our district and how we can scale back to make sure that in the future we're not deficit spending so we can build that reserve ratio back up. >> Good answer. Great. Thank you. No problem. >> Are

122there any additional questions? I appreciate all of your information. I know that that was a lot >> and then it was also a lot in your initial month and so >> trial by >> 28 days. >> Okay. Next, Mr. Casey. here right now to give you kind of an update on CIP and bond projects. Uh currently on the fine arts side, things are going very well. Um all the projects are complete outside of two and those two projects are the railing at Central and the railing at Benton. Um we just dealt with some contractors lead times we're looking right now currently Mr. just told me middle of August to receive the rings that'll go on the balconies and theaters. So hopefully by midepptember we 100% complete. We jump just a little bit. HBAC upgrades. Um

123currently we're we're doing well. There's a few few items of concern that I brought up this morning with the team. Um one thing Central High School uh currently as of Monday we were at 68 degrees in the entire complex. That was the first trial period to check out the new chillers and all the equipment. So, all went very well. Uh then we I'll move to Ruby. Currently things are going well there. All the units are set. Um currently they're doing they're in the process of starting up the equipment this week. Um and then next week we'll start doing some programming everything of the the valves. E field all the units are put in except for two. Um those two arrived today. Uh the rest of the units are already wired in, charged, and we're ready

124to swap the main power over to those. So mid to end next week is a good term. Hopefully we can turn over the school back to the custodians to go on on their final steps. Um Edison Edison is going very well as as well. Um, there's been a few changes here and there uh that we had to deal with as far as some uh some routing of and cing core drilling of some holes due to some existing utilities that were unforeseen um in that's buried into the concrete. Um all in all, it's going very well. We've got approximately oh five of the units set out of the 20 plus. Uh the equipment just arrived on Friday, but we're tracking okay to start up uh for the beginning of school. Mark Twain. Mark Twain is where

125we've seen an issue um in lead time from the manufacturer. U currently right now, we're not expected to receive any of the units until the week of August 11th. So that uh that definitely brings a big concern. So what we've done in in the prior to this where we're setting up temporary air conditioning uh with actually the window units that we pulled out of central um and every classroom currently started today. So we will have some sort of air conditioning on day one. Um then we'll do the final tie over >> less than what they started with last year because we're pulling it out to reinstall. Is that going to be the issue there? >> Sorry, what? So the issue is going to be I mean so it's not going to be like we're just

126going to start the way we started last year. They're going to they have less AC access because we were going to reinstall. >> Correct. On this particular school we had to remove all of the units >> prior to setting up and initially setting the new new units. So right now we don't have the units. So, what we've done this week so far, um, was started the day, metal and steel came in, we're doing all the structural right now, core the holes in the roofs. Um, they're all being temporary coverage. That way, when the units do show up, we can go right immediately to setting them on the roof. >> So, you're you said you think you're going to get those the week of August 11th. >> August 11th is what we're currently saying. >> I

127will not hold you to it, but like how long how long like I mean, does this take a week? Does this take days? Um, a week to two weeks. >> Okay. >> For full commissioning. Definitely two weeks. >> Okay. >> For sure. >> But a week we could possibly have some of the air conditioning running. >> Okay. >> Uh, now we'll go to jump to tracks. Uh, current track updates. Um, if you've been by Benton High School in the last five days, we've began laying turf there. Um you can actually the entire field is now covered in the turf on the colors that it will look like. Currently they're cut they're cutting in all of the black lines uh for the soccer. Um and then they'll follow up with all the hash marks, numbers, logos,

128lettering in zones, etc. Um it looks like they've accomplished a lot in the last five days. Um but there's a lot of tedious work. So every hashmark, every line, every logo, every number has to be hand cut in and hand glued back. So it's a very time consuming effort there. Um usually they're they estimate between 14 to 17 days for full completion. Um they are ahead of schedule but I'm not I'm not going to promise anything there. Um currently Lafayette we had to stabilize the main playing field which we just approved earlier. Um it's ready to go. Um there currently uh the drainage is being installed on the surface. Uh the compacted gravel is being installed right now. The estimated turnover date is Friday of this week to turn over to ATG to be ready

129for turf. U one thing we've got one crew in in town right now. They're trying to get some additional help. Um so next our plan is to either move to central which I had laid out in the plan or debating on weather possibly Lafayette and the reasoning reasoning because of the weather and and some different things. Um Lafayette's been stabilized. So, usually within 20 to 24 hours, you can get onto that plating surface when it's still the dirt um without having any issues with u insufficient subgrades or any anything along those lines. Central is currently sitting there as many probably driven by it is currently sitting there ready. Um it's received sign off from ATG uh that they're ready to proceed. Um We're just waiting for the asphalt now for all three locations. Um the

130asphalt also comes down to the key thing of um stabilization as well. You know, doing the proof rolls at the tracks. Central has have passed the proof roll. Um Lafayette and Benton have not passed the proof roll yet. Proof rolls are scheduled for tomorrow at Benton. Lafayette, we're going to have to look into doing some additional stabilization as well for the track um due to some extensive soft areas as well. Any questions so far? >> Central whenever they get that done. We're not going to be playing soccer and bo anymore, right? They're all going to be able to use >> that all comes down to scheduling. Yes, Bod will still be available, but know the primary plan is to play at Central as far as I'm understood. >> Okay. Still be able to use multiple

131things. >> Oh, 100%. Yeah. >> Okay. >> Yeah. It's designed to use for multiple sports >> doing day in and day out. >> Can you um can you speak to what the plan is? So, Central's on track for football season. >> Yes. >> Football. >> Um Benton's on track. >> Yep. >> And Lafayette, we're >> we're going to be right at that finish line >> which way we're going to go. >> Are you talking about finish line to school start or finish line to finish line to the first initial game. >> And when is the first initial game? >> It's the first week of September. >> Okay. >> You have the football and soccer. >> So, what we've done prior to now, Mr. Noly and I have been working with Missouri Western to have uh

132the ability to use their football field and we've also built a great partnership with Mr. Rosi and the youth sports complex for practice areas and possibly game areas if needed for soccer. >> Soccer. >> So, there's contingency plan. contingency. Yes. >> I'm a little concerned about the stabilization that you mentioned with the track. So, we're going to expect another change. >> We would expect another change order. Yes. >> And they didn't choose to do that while they were stabilizing the >> That is a question that I've asked that I'm awaiting an answer for on why it was not chosen to do at that time. Thankfully, there's no additional charges. or for uh mobilization or anything that was unforeseen on the central one. It's all just a once one lump sum alternate option that was into

133the RFP. >> Could we I don't I don't know if this needs to be an ongoing update or not, but I don't know that we I think we've done it a couple times where we've looked at a budget of all of the projects and where we're at. I know you know we go to and we say there's a change order, it's going to be this and we'll say is it in the proceeds? Yes, it's covered because we're lowering. But I don't know that we've gotten a snapshot of just um the bond proceeds and expenditures and where that would be helpful to me. >> Sure. We'll make sure you have that next. >> Thank you. >> Are there any projects that aren't yet started? >> Uh um bond. All the projects have been started. CIP. Yes.

134The next big project at the CIP will be Lmberg's roof. Uh that will start being the first week of September. >> Any additional questions? >> I appreciate you. I know this has not been fun. You know, you just say it with your eyes. >> It's okay. if you do not do this and he's like I'm trying to be professional >> and you did good. >> Yeah. No, I I appreciate that. >> If I can add up to, you know, our our construction managers, our contractors on all these projects have been working non-stop. So, that also means Casey was working non-stop. So, appreciate all his efforts for all the bond projects and and being side by side with them. So, really appreciate it. >> Thank you. questions. >> Thank you. >> Okay, next review board. Um,

135it's a large one. Only going to give you e this month again. Everybody knows the process. Um, go through everything. Ask us your questions. We'll get through it as we did the other ones, you know, but just keep in mind it is a very large. It's very, very large. >> So, you're going to enjoy it, Mike. I know you will. >> I know I will. >> Um, board notes. I added this in almost at the last minute. Um, just because I've noticed that there's lots of times, you know, that we don't really know what we're doing. in our capacity as a board member. Well, and then if I don't know or you don't know, I know the members of the community are not also knowing those things. And so, I mean, I would just like

136this as a standing every month. If you've attended a meeting, if you've attended an event like I know last I know last week me and Rhonda attended a good meeting. It was a long meeting. Would you want to talk about the meeting that we attended Rhonda? >> With the MSBA. >> Yes. And it doesn't have to go like into detail, you know, but just >> No, they were very helpful to help us look at um where our finances are and our a Thank you. They were very helpful to have us look at our finances and our APR report and gave us some good um direction I feel like on how to make improvements with those. So, it was a good day. >> And we attended that with um it was only a week ago. I

137can't remember. >> Had yes >> Dr. McInness and what we've done good Well, mostly after we took a real deep dive, I feel like, into both of those reports and um they were very helpful in analyzing and being upfront and honest where we were. And I think it was good for me to have a better understanding of where we are with those two things and really recommended uh that our academic success and our finances be the two major things that as a board we stay very hyperfocused on those two things so that we can make great progress in those two areas. Any questions about that? >> I think we talked about it. So, we went a handful of us went to the June MSBA conference. I assume most of us are going to go to

138the fall conference. Is there anything that we have we decided that we're going to try to get the certification? If so, >> yes. >> And do we need to start We all need to start doing something now for that, right? >> Yes. like our next um big push will be the fall regional meeting and as I attended a quarterly meeting at the end of last week of MSBA and there's a push in order to get our local our local board members more involved in the activities and the education and the training and so um the regional meeting is I have it on my calendar and when I was looking at the information a majority of us are already enrolled and that's good >> um September 24th at midbuck and so it's just a way you

139know to collaborate amongst other boards get to know each other and to learn more about MSBA. Also at the meeting we um received lots of updates about advocacy points looking at the policies and things like that and just more about the collaboration amongst um amongst the members of the board and MSBA. And so I'll be emailing out some information to you guys ongoing as I receive that. Um, anybody else have anything? >> I know it's a slow time of the year. It's, >> believe it or not, I'm officially trained. >> You completed those 18 hours. >> I completed my online and then I went to Cameron for the eight hours. And so, regardless of my questions tonight, I'm actually trained. >> Okay, Tom. And that's fast. >> I appreciate that. Thank you. >> Yeah, I

140got that. And I found that I found both the video section and the inperson one to be helpful. Perfect. >> Anyone else? >> Go ahead. >> I think that it's our opportunity also as board members to make sure that the things we're doing really pertain to our success as a board. The monies that we ask for to attend these meetings that we are very conscientious about our expenditures as well as every everyone else in our district in the admin. So, it's made me very conscious of what I ask the district to pay for me to attend. And I know those conferences are vital in our training as board members and how to support and serve our district. I just know that I have to be better and we as a board have to be better

141on how we spend the money allotted to us as board members and just be more conscientious of the things that we do to serve our community. >> I appreciate that, Kim. And I also want to add that when I attend the quarterly meetings and things alone, it is not an expenditure of our district. It's an expenditure of MSBA. It's only like our cost if I attend as a part of the group. And I don't know if I've ever clarified that. So just let everybody know that. Um, so >> go ahead. >> So my only question is like with the MSBA, did they ever go over I know like when they came here they told us what we did great, but I never got any feedback on what we could do better as a board. Did

142they even offer any kind of feedback on how we're doing as a board? >> Yes. Okay. um their main thing is um collaboration and cooperation. Um I know that they feel that we could do better amongst the teamwork and communication amongst the board members um and just working more together as a team. I know they've also mentioned our support of the superintendent as and the new admin who are now in process of learning and working. So that's that's one of the main jobs that was mentioned to us is support them in what they're doing. >> Yes. >> How diligent they are. >> And then also in the meeting last week it ended with Um just a discussion about about the relationship amongst the board and Ashley and then myself and Ashley and then Rhonda and

143Ashley and myself and so it's a lot you know in order to learn especially with everybody being really new but a lot of it's also kind commonalities as well. And as long as our goals are the same, I think that we'll be able to work everything out. >> Hold on just a second. >> I don't know if this way notes or not, but at our June meeting, we talked about the foundation board and we're required to appoint one person. So, we don't have it on to today. >> Yes. >> But if we want to include that on the work session for an appointment >> in August because that's been open since April. >> That's a part of their bylaws as a requirement. Correct. >> Yeah. part of that what you're talking about is transparency among

144us and I know there's some tough issues one Whitney there are questions surrounding you that I would like answered as I'm going to interrupt you right now >> an elected official I'm going to interrupt you right now. No, listen. I'm going to interrupt you right now. >> No. No. >> At this area in the board, we're talking about things we're doing as a board. Now, >> correct. As we met with MSBA last week, we were told it is not a board matter and we will not discuss this as a board >> and so we will not discuss that right now. If there are things that you need to ask over to Whitney, I need you to contact >> over to Whitney yourself or you can contact board leadership and Whitney, you know, together, you know,

145but that is not our issue or Ashley's issue. Thank you. Are there anything else under board notes? Okay. If there are none, would you go? >> Okay. Future meetings and events. August 6th through the 8th is registration for all grades. August 11th at 5:30, we have the board work session. August 18th at 8:30 will be convocation at the civic arena. August 19th is the first day of school. August 25th, we have our board meeting at 5:30 here at TMC. And then, do you want me to do this one, too? Okay. Um, I would take a motion to go into executive session pursuant to 61021 closed meetings and closed records for legal, hiring, firing, disciplining, or promoting of particular employees and individual identifiable personnel records. >> Is there a motion? >> Thank you, Jennifer. Is there

146a second? >> I'll second. >> Thank you. Would you call the vote, please? >> Miss Williams? >> Yes. >> Miss Miller? >> Yes. Miss Chzn, >> yes. >> Miss Curs, >> yes. >> Miss Lanning, >> Mr. Moore, >> yes. >> Mr. Richmond, >> yes. >> And this meeting is ajourned. Thank you.