001and I still forgot. Oh, I guess I jumped ahead. So, kind of the vision is just to have a proactive and systematic approach to facility sustainability. Um, one thing I think we've started to do well is to be a little bit more proactive with our um, uh, maintenance for a lack of better words. Um, and just some of the things we're doing to help upkeep things within our department. So, where we are, so Mr. Elwine had created the, uh, facility assessment tool probably about a year ago along with a rubric to go with it just to measure the conditions of our existing facilities. Using this tool, he assessed the the envelope, which is the exterior of the building, windows, um HVAC, roofing, plumbing, electrical, interior finishes, safety, accessibility, and grounds. And then the input from
002this tool came from himself, the maintenance uh supervisor, and the safety and security manager. And this is something I'd like to expand on because I think our custodians uh know the buildings the best. So, this is just kind of a snapshot of what that facility scorecard sample would have been. So, like for Ben Franklin, you can see we're in the green. The envelope was doing pretty good. The HVAC was just upgraded. Um, same with the roof. The plumbing, which you'll find in most of our buildings, is probably lacking just due to age. Um, same with electrical. I don't know if you guys know, but we only have one um one electrician on our staff, and he services so many work orders in a day, it's unreal. So, I think we're a little bit behind on
003that curve. Um, but definitely something we're working towards. interior finishes. Ben Franklin is good. I think of like South that has wallpaper or like a windship that has wallpaper. That's just something that's really hard to replace like if it gets damaged. So things like that. Safety. This is something that I went and assessed um partially using the stuff we received from the North Dakota Safety Council. Um but just stuff I've noticed um as well. Accessibility uh grounds. And then it on the far side of it, it goes just with like the average score of all of those things and the current condition that they're in. So this is what Jonathan used. And then he used the following assessment tool to do. So this again is just a very small portion of it, but I like
004that it listed like what a 1 to2 actually was all the way up to a 9 to 10. Um I don't know other than our new buildings that we would place anybody in that 9 to 10 category. I think we sit a lot in that 5 to 8. um with a few exceptions being a little bit lower than that. And again, that's going to come from our older buildings. That's just the fact of the matter. So, so recently completed projects, obviously, we have the new Career Impact Academy. We have the Valley Middle School and the Central Kitchen. Uh building improvements, obviously, our safety and security upgrades. With the exception of this summer, the only school we should have left is Phoenix. um with a couple other potential minor upgrades to like MSEC and potentially community
005as well. But Ben Franklin got a huge HVAC upgrade. Uh the energy efficiency projects have been huge, especially for cost. Uh roofing projects. So I think maybe they're in my upcoming ones. Yeah, they are. So we've done Ben Franklin, Phoenix, and Red River uh within the last three years. Envelope was a Windship. uh air handling unit was at Kelly uh weight room relocation which I think was brought up earlier but that was done at central so it went from the second floor back down to the basement and then recommission the pool at central our new building everything I think is finally in place we can say that twining is a go uh which is super exciting I mean it's uh it's going to be a big project just seeing the drilling machine out there to
006put in the um underground stuff is just crazy and to know that they're digging like 200 feet down just blows my mind But I'm excited to to see that one come up. Kind of like I did the CIA. I started right when the CIA was starting to go and it was crazy to see like the footprint and then the building and you're just like, "Oh, it really is quite large." So pretty neat. Uh building safety improvements. So this summer it's Central, Discovery, South Viking. You missed a couple. Wilder and Century and Ben Franklin. So, we shared a slide. I'm going to print that one on him. Our slice projects, as you guys know, it's Central, Century, Phoenix, Viking, and Wilder. So, some of them pair uh with the safety and security projects. Roofing projects, we
007have Lake Agassy and Shraider. Shraider is going to be the west side. Um Lake Agassy is more over the head start side. Parking lot resurfacing. I saw the first rant and rave on uh uh Facebook the other day about Shraider. So, I think it actually had a name, not an anominous anonymous participant that time, but no, I'm excited that Shrader's getting done. Um that one's long overdue. Uh Wilder, the North End lot, of course, and then they'll finish the parking lot they just created as well. There's another resurfacing to go uh once that's completed. And then we have three rooms at Windship that are going to be carpeted as well. So, kind of a busy summer. Um, I'm looking forward to it. It's going to be uh the other one that we could have put
008for building improvements is adding that ramp to uh Red River, the router room as well. >> Uh, we do the painting. Yep. So, >> yeah, we are live. Could you Yeah. Could you repeat that question, Miss Flynn, and then we'll get the answer. >> I asked if the um parking lot resurfacing includes painting. it does by us. That is something that our B&G department does. I think it's every other year when I talk to Brandon. So, I'm going to have Brandon cover this one because he's a little more versed since I've only been in this position for 25 days. So, yeah. Um I'm happy to articulate this. This is this is just a quick snapshot of where we'd like to see ourselves as far as ending fund balance. So the assessment tool as explained drives
009towards a number that should be in the building fund as a reserve in case something were to happen. That number as last calculated was 1.62 million. Um and so you can see here fiscal year 26 we should be ending the June by June 30 we should be crossing that threshold to the new fiscal year two and a half million. So, we're doing well. And then you can see how the projection goes uh in a really positive direction. Don't get too excited because there just there aren't projects scheduled out that would help bring that in. But this does paint a picture of a healthy building fund balance that it's been many years uh really since we'd had that. So, uh, not to get ahead of any conclusion, but if I could make, uh, concluding comments at
010the end of the presentation, I think that we're we're getting to a place where we can be strategic about our deferred maintenance and, um, there'll be big decisions related to that coming to the board. >> Do you want me to pause for questions? Sorry, it's kind of the first one I've run. So, >> u, I think Dr. Brener has one comment and then we'll pause for questions here. >> Sure. I have Brandon is is on that uh August 28th we free up 1.3 million. What project is that? >> Yeah, thank you for that. Sorry I didn't address that. Um those are related to the auditoriums that were put in place and so that last payment is August 2028 and um exactly that would be the annual expenditures that we no longer incur. And so that
011puts this fund in a better shape. Or you could, of course, you could tie that money back up again with another bigger project by bonding it. Or that just becomes a part of your annual project budget. >> Dr. Brener, did you have something? >> When Brandon said deferred maintenance, I hadn't heard that term since Chris Arnold was here. So um but but I but I want to give kudos to this board because uh in September of 2021 we took that 10 mil vote to the voters and those people who showed up you know exceeded the 60 60% threshold. So we got the 10 mills back that we had lost back in 2012 2013 around that time and that's also helped us build up our reserves. We bonded a million uh did 14.3 million worth of
012projects at many of our schools. So, our our buildings, you know, despite some of the reds and yellows that we see, we're in much much better shape financially and building wise, uh the safety and security pieces that we that we put in place. Uh you just when you drive by Louiswis and Clark and you go through that drive-thru or you drive by Windship on the uh the street that's on the the west side with that that new uh entryway uh it's a proudful moment uh you know for our school district to see this kind of investment. So just wanted to add that. >> Other questions from board members before we move on? Let's go Miss Flynn and then Mr. Cle. I was just curious about, and this is maybe getting too far ahead, but understanding
013what our uses are for the building funds. So, I think projecting out even kind of the five to 10 years, like if we didn't touch it or we only spent a million dollars a year, you know, cuz then I think that helps us understand, well, are we allowed to take some of that money and pay down some of the bond that we've already, you know, from the voters? what what if we were to put a building up on the land that we have south of town, what does that look like and can we use some of the money or what what purpose would we use for that? So, I think again that might be getting too far ahead, but I think to help understand, you know, in 10 years if we only spend a million
014a year, we have $20 million. Well, that's going to help have some conversations today knowing where that amount will be. So, I don't know when that conversation is appropriate or Yeah, Mr. Bach, >> thank you for the recognition. I I think that's entirely appropriate. It won't get all done tonight, especially after a long meeting, but I'll I'll provide a response scoped to your question here in the building fund. >> Uh it probably brings in in revenue, and it's the only revenue really is the um property tax probably brings in 6.5 million. And we're probably spending uh a good chunk, the majority on principle and interest. So, you know, when we decide to frontload the money, invest in a project, we have to pay it off over the next 20 years. So, we're carrying principal and
015interest, I'm going to guess about $4 million. And so, the next time some come off is in 2028. So, that's 1.3 that frees up. And then there's some uh soon after in 2033 that would further free up. Um, outside of that principle and interest cost, it's really projectbased and that we now administratively we're saying how much can we invest into our buildings without going below that $1.6 million carryover because that's a guard rail uh this this body has put in place. >> Can I add one followup and this is maybe more for people listening. Um, at the same time we talk about our budget realignment process. Of course that's general fund. This is building fund specific. So this is why we can have two related but different conversations. Is there an amount? Uh correct me
016if I'm wrong. There's a cap, but we can move some amount from the building fund to the general fund each year because there are some of those related expenses. If memory serves, it's several hundreds of thousands of Is that right? And we do that, but that's that's the max. >> Sure. Not quite right directionally. it' be the opposite in that you cannot move building fund dollars into the general fund. You can't use them for salaries or other operational things. But when the building fund gets fully taxed, like we've experienced before, you can use your general fund to cover it. So if something were to go wrong and we couldn't cover our principal and interest payments, we'd have to take from the general fund. And we've worked hard to absolutely reverse that. So, we've we've moved
017construction costs out of the general fund and into the rightfully placed building fund. Furthermore, we've moved leases that can be paid in the building fund. All of this is in an effort to put the general fund dollars where they should be prioritized, which is the operational cost of the school district. >> Thank you. That's what I was going for. I just had the direction wrong. Other questions from Oh, we had Mr. Cleven. So, I'm looking at the facility condition assessment and it's still got Valley Middle School as a 4.91 weighted average. >> I did not update this. This was all from Jonathan when he was here. >> Okay. It's at some point that changes. >> Correct. >> And the the question really is when will that change happen? Like when will this get updated to
018show Valley as being a nine or a 10? >> That's a great question. Do you want me to continue before we go? >> Sure, please. I think it'll be answered as part of this presentation. >> Yeah, please. >> So, this is kind of the where we're at. We've done the where we were. Now, I think we're leading into long-term facilities facility planning. So, my goal for the next year is by this time next year to come to you actually hopefully in the end of March, beginning April, but with an actual facilities plan. Um, but we have to start by reassessing our buildings just because things have changed, right? Things have improved. We've done things to make things better. Um, and there are still things that unfortunately I'm sure get neglected, especially depending on who you
019talk to. But so the goal is to reassess our buildings, involve the custodians, um, and other stakeholders, right? We need to see where you guys are at as a board to determine the prior prioritization of what needs you guys have as well. You know, like I have an idea of what things are for our departments. Um, but obviously the board weighs in on that as well. So my goal would be to establish a bannual meeting to refresh the document um regularly so that we do see those updates especially when the big updates are done for example like envelopes and roofs. Um so my goal would be to do a facilities of the whole meeting in October. With that meeting, I would hope to plan for projects for the next year because they take a minute
020to get going, right? And honestly, we might even start them next March for the summer of 2028, if that makes sense, just because some of those things take a long time to get on board. So, I don't know if that fully answers that question, but I kind of feel like that's where it's going. So, just kind of some ideas for creating that fiscal plan, that fiveyear is one assessment and discovery going back through the buildings. Um, that's where I would say I've been pretty fortunate. I've been in the buildings a ton. Um, I've talked to the head custodians and the principles and I've talked to our guys back in the department as well just to kind of see where things are at. Two would just just be to collect that data uh and that prioritization
021list. That's really hard to say at 9:45 at night. Work on that strategic planning would be the next goal. Then the financial planning like what's it going to cost for us to have a costbenefit relationship with that continuation just planning documentation uh review and approval and then actually implement and monitor that process. So I crushed it mostly because I want to go to bed too. >> Yes Mr. Bombok just to make a couple of comments here because I've had you know the privilege of working with Jonathan and with Daily. The truth is too, coming into this year, Jonathan and I had the ambition to put together what I would call is a long-term facility plan. Something that would not just say, "Here's a spreadsheet with numbers, but here are the priorities and why." And I
022think to have a good long-term facility plan, it's not just between two people in a closed door office. It's a lot of people. It's like a strategic planning process. That was always the ambition. Of course, it's been a busy year relative to realignment goals and such. and and with Jonathan's departure, we never really got there with this. Um, and during the realignment process, we heard a lot of different conversations. Anything from, you know, if we were to like our special education presentation, if we actually were to establish setting D's, there'd be a cost associated with doing that. Or if we reoriented school buildings from K2 3 to 5, there'd be a cost associated with that. and we had other conversations whether it's the south end school or it's getting rid of relocatables. Point was it
023felt as though there was a lot of moving parts and we really needed to go through this process together as a board and time was a little tight this year where that didn't happen. And so what Daly's done is put forth, you know, her vision to do that over the next year and whether it's a consideration for air conditioning at Wilder or Shraider for that matter. How do you put all those things in contrast to each other so you can compare and make decisions? The building fund is looking promising for the future. And there's also the question of how the referendum projects will wrap up. you know, child nutrition central kitchen is completed, Valley Middle School is completed, and now we're getting near the end of our safety and security, and all things look favorable.
024So, there may be some dollars there, and we have to decide then. So, I think this timing actually works well with um daily taking the chair and and guiding through this process. So, by the time these safety and security projects wrap up, uh you would be well informed as to what your own priorities are and what the broader school district's priorities are. So, uh, I just wanted to take the time to say that because I felt as though we had made a commitment to come forth with a full plan and we, um, I didn't completely get there, but we're in a really good spot to do all those next steps. >> Thank you. Other questions from board members? >> Dr. Brener, >> I thought I was going to give a sneak peek. Just a few
025minutes ago, we were talking about Wilder. Um, and while it's not on the plan and it's not specific, there there has been a commitment made by this board uh since 2018 to make sure we air condition, you know, all of our classrooms. Granted, when I say that, uh, I know we've got a gymnasium at Lewis and Clark and Viking. Those gyms are not air conditioned. So, when I when I speak, sometimes I'm corrected. Um, but we do have a commitment to Shraider uh to finish to finish the the front of the building, the sixth grade wing. uh and a couple of other spots there. So, as some of that debt does come off, as Mr. Bombuk was uh discussing, we we could we could bond some of that and really get that work done. So,
026I would really like to see that happen within the next three years. Uh and and my conversation with the principal there is we're going to get it done. We just don't know when at this point, but we need to get that done. >> Other questions? Mr. Bombach, you look posed to start. I was going to respond, Mr. Cleven, just to to one thing you said about when do we get an updated reflection of these new buildings and you know it's a new Valley Middle School and soon a new twining. I think some of that and of course the people listening don't have this packet in front of them necessarily um but the old reserve amount given the the condition of those buildings and their square footage uh was about $2.6 million. And so I think
027it's been really well laid out and articulated the the difference in now even of course bringing a new career impact academy online but you can see the difference between you know two excellent buildings coming online and two you know that that in the in the the previous iteration were were considered poor. Um you know holding holding over 50 cents per square foot in the building fund is a whole lot different than $15 per square foot. And so um that's one area where we have seen a reflection of of what does this mean going forward. Um of course all of this is just best planning right we can't we can't predict but we can prepare but but it has really put our eyes on what is required to to have as many buildings as we have
028and of course that's going to be a conversation for future boards. Um these are not easy conversations. Um, do we have the right number of buildings? Are they the right sizes? Are they being used the right way? And are they in the right places? Um, I know it's late, but I'll just say this one final thing. When we had boundary line conversations, these aren't Lego bricks that we can't just pick up and set where where the students are. So, we have to continually move lines or, Miss Flynn, to your point, uh, look at standing up another referendum uh, for a new elementary school at at some point. that will take some take some pressure off. But that's not a discussion for tonight. Um I just I just think this is this is a good place
029to be for now and a lot of people have said that already. Um any other comments from you, Miss Wilkinson, before we >> I don't think so. I just wanted to say thank you for the opportunity. This is the actual the first time I think I've addressed you as the actual director. Um so looking forward to it. I'm glad to step into it and like I said I'm thankful that I came from here even in the role that I was in just because I work closely with Jonathan. So I think um just the frontand knowledge that I already have coming into this position I hoping it'll make it a little bit easier for me and the district of course but thank you guys for being here tonight. Like I said I know it's a late
030night for all of us. >> Thank you. Any final comments Mr. Bombach about this presentation? Any last comments or questions from board members? All right. Thank you. We'll move on to four. Our next meeting date. Are we to set that tonight or we won't know until we have a new a whole new calendar? Okay. So, our next meeting date is to be determined and we are journed.