001Okay. Can we sit down so we can get started? Okay. I will call the facility facilities committee of the whole meeting to order this Monday, March 31st at 7:41 p.m. Next item on the agenda is the consideration of the January 2020 27th, 2025 meeting minutes which you had in the packet. Any additions andor corrections hearing? None. I would seek a motion. Jay moves approval, second by Dr. Hodc. Any further hearing? None. We'll take a roll call vote. Manley. Yes. Anderson. Yes. Sorry. Kodak, yes. Cleven, yes. Larson, yes. Thomasino, yes. Flynn, yes. Lun, yes. Burger, yes. Nine, yes. Zero, no. Zero absent. Motion passes. Item three on the agenda is uh the building fund and projects updates. I'll turn this over to Brandon. Thank you, members of the committee. The last few times the committee has
002met, at least the last twice, we've gone on tours. has been kind of fun and exciting. This won't be the case tonight. We'll just talk through some budgets on these projects. Um both myself and Jonathan will kind of tag team this. Just have a few slides put together to take us through our leading projects um just recently and then also talk about the building fund and just where how that fund has been working for us. So the first project we want to talk about um we're going to feature our our three referendum projects and then also cover the career impact academy before talking about the building fund balance. So the first of the referendum related projects would be our central kitchen project. As a reminder, this is moving the central kitchen location from the current
003value middle school out to Mark Sanford Education Center. And this one we have a lot of firm information on because the project has reached substantial completion. There'll still be some site work to be done yet um this spring after the snow is completely melted off and some landscaping's done. But what we try to do across all these projects was replicate the same format. So it's pretty easy here to follow for the presentation tonight. Uh that starts with the budget or how much we allocated from the 79 million we allocated 6 million for the central kitchen relocation project. Um the actuals through that substantial completion date would be firstly the construction amount itself at 4.8 8 million. And then the soft costs, which normally fall into these two buckets, the design cost or the architect's um
004contract amount of 174,000 and then the owner costs or some um sometimes FFN and other things related can fall in there of 149,000. In total, that brought the project to just over 5.1 million on a $6 million budget. That's the right side of where we want to be. And due to the good work of all the contractors and and Jonathan keeping eyes on it all, we're under budget 863,000 on that or almost 15% under budget. So that's my part of the role is I get to run through the numbers quickly. You can read and I get to be redundant and do that, but Jonathan can talk through a little bit of uh how the project went. Uh and then of course we'll both answer any questions on that project. Thank you, Brandon. Uh the project
005went very well. Uh we had some great partners in construction engineers and their uh their kitchen design partner. Um you know, we worked worked directly with child nutrition to make sure that all of their needs were being met and that they ended up with a better space than that they than they currently had. Um you know, there were some concerns going in that this space was actually smaller than the space that they had before. Um but because of the way it's laid out and because of the efficiencies uh that our design team found, it actually works now that it's in in play. Actually works better. Um, you know, we stayed right on our timeline. Um, maybe a little a little bit behind due to a couple delays in some uh equipment. Um, but we got
006it uh up and running in January and we had our substantial completion in February. Um, I'll just kind of give a little bit of a high level on the owner costs because that does seem a little high for this project. So the bulk of that is uh related to there was $37,000 for um Excel to relocate and add a meter for that. So we can meter this separately as so it can fall under a separate cost um under a different uh cost umbrella. And then uh as well as furniture um was another big piece and then just some additional equipment for the uh kitchen because of the new setup. Their current their current equipment like carts uh didn't work. So, uh, I'd be happy to answer any other questions, uh, you have about that, but
007that's that's the 40,000 foot, uh, overview. Questions from board members, the central kitchen project. Amber. Um, this probably bleeds into our general meeting with future requests for consideration, but as I'm seeing all of this and just seeing the pictures and it come to fruition, um, I'm curious at some point if we can have a discussion about child nutrition. I don't know the last time we've had the child nutrition director come. Um, and I think nutrition is such an important piece to our day-to-day and wanting to make sure our kids are eating good healthy foods and uh I have no idea about supply or supply chain management and how it relates to food products and things like that. But um I see what my kids eat at school and I think um with this comes maybe
008a look at improving some of those things. Um, and so I just am am curious about that and maybe how we're able to expand some of our different food offerings. Um, not that we're making everything in hand, but it seems like we have more equipment and more space, maybe not as much staff. Um, but could be something that the board helps with. I don't know. But curious maybe on your thoughts right now on if there's opportunity with a new space and new uh equipment to do different things. Um I can't really speak to that as it's it's not really my expertise. You know, I said we worked with the the kitchen for the design, the kitchen team for the design and the construction and made sure they had what they need, but as far as
009my expertise goes around food, uh I have very little. So, uh I I'll respectfully decline to answer that question. Other questions? Jay, did you have one? Yeah, but mine aren't as smart. Uh, that's a good question. Uh, like I I actually think that owner cost is good. It's a couple not even 3% of the total spent. And I assume there was kitchen equipment in there somewhere. There was a little equipment. Uh, we actually found an efficiency that prevented us from um actually adding in some circuits. So by buying one small piece of equipment, we prevented uh two additional circuits from being added. So that was a cost save on our side. And one thing I forgot to mention as well is the replacement of uh the fire panel at here at MSEC, which ties into
010that. That work has not been complete, but is included in that cost as it's encumbered. Um so that's that's going to be an upgrade for not only that facility, but this one as well. And then the other comment is the design cost. That's really like that's a bargain. So yeah, I agree. All in all, this is a like a very well-managed project. And if I may, one more thing too is just the design of not having to expand the footprint of Mark Sanford very much, reutilizing that warehouse component. Uh even as warehousing is changing across our district, we're turning a little bit more into that just in time receiving and shipping so we can reduce the footprint, reuse the square footage. So yeah, kudos all around on the project. Any other questions on this particular
011project? Dave, any questions on the phone? No. Thank you. Thank you. Just curious, um, how has how have deliveries been? I know we've had, you know, we kind of had those new doors and stuff and previous there wasn't semis coming right off of 47th onto that street, but have we managed that? Okay. I don't I haven't heard any new stories that they've gotten stuck or anything. Um, I haven't heard any complaints as far as how the the new uh system is being handled. I don't have any specific uh information on that. Other questions? Okay, hearing none. Brandon on to the second project. Um, the big one is related to the the referendum question was allocation of 55 million for a new valley middle school, the construction contracts. Now, this is one difference in titling. Before
012I said the actual numbers in, we're midway through this project. So, this is contracted amount. And when you get into the soft costs, like owner costs, those are not yet complete. There's there's plenty of project yet to be um worked through. So, these are not final numbers. That's just the biggest thing I'd like to say, not final numbers. So, the construction costs are reflective of a guaranteed maximum price of 44.65 million. Um the design costs are reflected here, 3.8 8 million and it could start our owner costs um are at 1.7 million and that's again a little bit of a projection of where we think that could end up but plenty of things yet to happen if you do total those things that project um you know the bids came in really well the project
013team actually went back because there was an effort to value engineer prior to the bids coming in and said well where could we add a few of those things back and even with those items included it's the project is sitting at, you know, a projection of 50.2 million, which would put that whole project under budget quite well. Not as large of a percentage as the last one, but certainly the number is a little bit larger at 4.8 million. So, plenty of project left to do there, but that uh entire project, I think, and Jonathan will articulate this is really just hit a great stride, good weather, and they've stayed on top of that. Yeah, thank you, Brandon. Uh, this project is going very well. Um, you know, we're we're on time, under budget. I'd say
014that's the uh that's the phrase we use. Um, so at this point, we're doing a lot of masonry work on the outside, doing the metal panels on the outside. Um, as well as having multiple levels of finishes on the inside. We have everything from concrete that was just poured last week to fully finished rooms. Um, so as as we progress through this, we're hope hopefully once we get to a little more of a finished state, would like to invite uh board members to to walk through this. Um, but we're trending in a very good direction. Um, you know, we had a somewhat mild winter. I was very impressed, especially with the Masons. We're able to work in some of that cold and snowy weather. Uh, and I would would ask board members maybe to drive
015by next week. This week, they're putting up metal panels and then they're actually going to wash the brick. Um, the brick looks fantastic. I was very very happy with how that turned out. It looked much much better than the mockup in my opinion. Um, but as far as as the uh the budget goes, which is why we're here, um, you know, I felt that feel that we're on a good track with that. Owner costs will go up slightly. Uh, one thing we want to talk about as we're working through right now how tariffs are going to affect some of these things. Um, specifically furniture. So, I should have an answer on that probably by the end of this week, maybe early next week. Um, as well as a couple other things we need to add
016in those older costs. So, we'll expect those owner costs to go up. Um but outside of that I just want to kind of talk about where we are on um contingencies. So this is not inclusive of contingencies uh just to explain. So contingencies are our extra just in case dollars within the project. So we have an owner contingency uh for us to make changes which I brought to um the board and the finance committee before. We've got contractor contingencies to for them to address things that were maybe missed or things that they need to change a little bit. And then we have allowances which are um are buckets of money where there's some a significant amount of unknown. So if there we're like we think one of them is say is winter conditions. We think
017we're going to need x amount of dollars because winter is going to change how we do things. Um so what we're we're trending very well on those and anything we don't spend out of that is going to be returned back to the project. Um, you know, I don't necessarily want to put a number on that, but we're uh ahead of the project, we'll say, um, in contingency expenditures. So, we we should expect a decent amount to be returned back to the pro to the, uh, fund after the project is complete, barring any large scale changes. Questions on this for Brandon or Jonathan? Dr. L., Sorry, I'm having a senior moment. The the demolition for the old valley and then the building of the new athletic fields, does it come out of this bucket or is
018there a different bucket that it comes out of? This is that is inclusive with the construction cost. Um, you know, there are some small things like athletic equipment um that are not that are under the owner cost umbrella, but largely as the project that is included with the construction cost. Thank you. Thank you. Other questions or comments? Amber? you talk about the uh potential legislation regarding the bathrooms. Um curious about where we're at with that, how that might affect it, if the board needs to vote on changing anything. Um I wouldn't say we need to vote on changing anything at this point. Uh the big issue is is five bathrooms in that in that facility are non-compliant with the proposed bill. Um, you know, we were holding off as long as we could, but we
019the concrete just got poured at the largest of those bathrooms last week, which is the one outside of the gym. Um, so essentially these are like the the single stall bathrooms are separated by gender, but then there's a common wash area where everyone comes out of there, you know, kids can be supervised, we wash the hands. Um, the issue with that is, you know, we talk about, why not just flip the sink to the inside? Well, now you flip this thing to the inside. We don't have the radius to be ADA compliant. So, now we have to not only do that, but we have to move the entire wall, which includes plumbing, electrical, um, and everything that goes with that. So, uh, that is the one thing that could really, I'd say, derail uh, the
020finances on this project. But, um, I think even getting some clarity on some of the language in the bill would help. One big thing is um you know the proposed amendment that says that bathrooms in existence by July 1 would be exempt. Um and we just want some clarity on that as well as um some clarity on what what would be the requirements of separation. Could we maybe spec a different um a different laboratory, a different sink out there and then put a wall in between? Is that acceptable? They if they would still be in say an accessible common area. Um these are just some larger questions that we have. Um I would be happy to go further on that if anyone has any questions. Anything further other questions from board members. Okay, seeing none
021Brandon. And the last thing I would add there too is if you have opinions on that and you care to share them, it's still being heard at a legislative level and is actually there's a hearing earlier today. So the no action but conversation continues uh for safety and security. The last component of the 79 million $79 million referendum is $18 million set aside for a number of projects across the district to really improve and enhance safety and security. Um, some of the mainstay components of this have been looking at those offices that have been located in the center of buildings and moving them more to the perimeter. So, I have uh one picture here of a rendering. Um, but hopefully we'll get you guys out to see uh one project that's recently completed, the first
022of these at Red River, and you can actually see it yourselves. But the project was set aside $18 million for this. and it kind of breaks down. This is contract amounts and estimates. In this case, it's a little bit different. I've put those soft costs together, design costs and owner costs. Um, really cuz this project's unique. It's building over three separate years and so we're at different phases of design and it kind of muddies a little bit to compare apples to apples. I thought this would be a sufficient representation of where that's at. Construction costs related across all of those locations for this project. 15.7 million, a design cost of 2.4. Um, coming to what is now projected at $18.4 million. So that's over budget at $400,000. Um, just as the same point was made
023on the last slide with Valley Middle School is there are contingencies built into every one of these. Um, and really we're early in that process. I think well I suppose about half of the projects have now received a bid or through through the majority of tier 2 and there are three tiers but there's still plenty of plenty of time here to work through that and um see if those numbers don't come back. Yeah, thank you Brandon. Um we'll just start out with uh Red River. Red River we um just had our first architectural punch list uh last week. So, the finishes are coming up nicely with that as well as a uh mechanical electrical plumbing punch list tomorrow. So, we're really wrapping up that project. Uh from a construction standpoint, what we're waiting on currently
024is furniture. Uh I've been waiting to get an update, but there's some um we got in ahead of tariffs on that, but there's a lot of uh chaos as a lot as a lot of that furniture comes from Canada. So, they're just trying to deal with the large influx of orders and um trying to get a better handle on what their logistical avenues are. Um for for for the rest of these projects, we look to uh we got a number of start dates. Um we have uh Windship and Lewis and Clark are starting in April. Um they're going to start with the exterior work. Um Lewis and Clark, as you can see, there's that addition on the outside on the west side. we will be uh disrupting that drop off lane and the uh building
025the building admin are aware. We've been planning with them. Uh and just as a comment for every every one of these projects, we are um developing a contingency plan for if the project runs over. Um, so we are working, you know, none of these are going to be as disruptive as, oh, we can't have students in the building, but we're working with building admin to say, hey, if you can't get into this room, how are we going to adjust uh in the interim? So, back to Lewis and Clark, that will receive a small addition on the outside, which will be um the vestibule going into an office. Um, windship will be similar. I guess that would be the south southwest side kind of. Um there'll be an addition there that will be the reception area
026as well as a vestibule. Um and Shraider will be moving the um uh office to the outside on the east side. It was what is what the art room is now. Um and the tech there's a tech ed room there as well. That will be repurposed in the off as the office. will be moving that tech room over next to the other tech room um which is now the the uh the staff lounge. The staff lounge will move to another space and the art room will move to the former office. So that one's probably the most complicated. Um has the most pieces going on. Um Kelly uh Kelly Lake A are very similar. We're essentially just moving the uh offices from the center to that exterior point. So now we have a vestibule. So, as
027those of you I'm sure all of you have been there, you have to walk in to the building and then kind of walk to the center of the building to get to the office. So, then we're just moving those spaces to the exterior. Um, in Kelly's uh in Kelly's instance, it's the counselor's office and one classroom will become the office and the office uh will become the counselor's and a conference room and uh there that classroom will be repurposed in that as well. Um, Lake A is similar. It will be their speech and counselor space will be the office and then the office will become um the nurse, social worker and sped space. Um I think I covered all Oh, Wild Wilder Wilder. We we don't have a start date yet for we're thinking maybe
028mid um midsummer. That one's going to be an addition on the uh south side. So, that one will be the idea will be to build that addition, do the outside work, get it dried in before winter, and then do some of that finish work throughout the winter to be open for the the following year. Um, and just to talk kind of the budget number. So, we are at 404655 quote unquote over budget. Um, so there are the contingencies and also I just want to note that some of the tier three numbers are very conservative numbers and I I don't ex I don't expect to see an issue pulling those numbers down into budget. So any questions questions or comments from board members? Dr. L. So anticipated completion dates for all of them except Wilder is
029before school starts. Correct. Thank you. Other board member questions or comments? Joel, just the two numbers up there don't add up to 18404. Is that Are those numbers right? Hopefully the total is wrong. Um, no, that total is absolutely right. Sorry about that. It would have been in the design and owner costs because of, like I said, some of those haven't even been designed out, but that's just a mistake on my part. So, if I can circle back to you, it'll add up to 18.404 404 guaranteed. Okay. Other questions, comments for board members? Dave on the phone. Anything? No questions. Thank you. Thank you. Hearing none, Brandon. Thank you. uh and a career impact academy before we talk about the building fund itself. So in this project at the point of guaranteed maximum price at
030the time when it was accepted the total budget added up to 31.26 um million. So that you know the original original project would have been even probably prior to my time it was a little bit lower of a number and then there was some growth in inflationary cost but by the point that the contract was accepted the guaranteed maximum price was 26.96 is listed there. The design costs are contracted at that amount not to exceed 1.686 686 and then there's still the owner cost which there's there's still movement in and luckily with this project with a lot of great community partners um Eric's hard work here is that we're working hard to even keep that number down. So, we've leveraged um a couple different grants to really pay for um some of the CTE equipment
031within the building uh and even the furniture bids themselves um thanks to Jonathan's work and taking all of the projects we've discussed and well, not all of them, I guess, Valley Middle School and the Career Impact Academy and bidding them at the same time, trying to leverage that um scale of economy, so to speak, and getting the prices in to keep this number down. I'm just continually being creative to keep those numbers down a little bit. So, where we're expecting to end up here is just under $31 million uh on this project. Uh and again, the the you know, the the project has been built primarily out of the building fund. And so, as those overages came over, um we've made those known that there was a a gap in the project budget. um that
032was brought up to the the state legislature and as much as that conversation continues um what we've done here is put the building building fund in a position to handle all of that. So it's it's with this full budget here that's been on the um proforma of the building fund from every time we've talked about it and so we have a plan to absolutely get this building completed on time and ready for the fall. I have Jonathan here and then of course I'll just say too if um Eric Ripley wants to add anything after Jonathan's conversation of course. Yeah. Uh construction's going well. Um we we don't anticipate any delays at this point for the May one um substantial completion. We have a punch list tomorrow for the top floor. Um so that will be
033nearly completely finished with a couple couple things to uh wrap up after that. hopefully quickly to follow will be um the lower level punch list. Um you know, we have training starting April 7th on all of the systems. So, they're really starting to get get ready to hand us the building. Um you know, this project has gone well. We had um a good start in the fall last year where u we were able to get a little bit further than expected. Um and I'm sure all of you saw that, you know, it went up very quickly, especially with these metal panel exterior. it. We went from nothing there to a building um in a very short order of time. Uh just uh referencing the budgets, I just want to talk again about the owner costs.
034Just to remind the board of the uh $1.9 million that was approved in owner costs. Um you know, we are working to keep those down as much as possible. So the good news is on the furniture, just to talk about that piece, we did get in front of tariffs on that one. um that was approved $750,000 and we came in at just over $686,000. So there was a savings there. Um so we're thankful for you allowing us to to make that move quickly. Um hopefully there are some other similar ways we can we can press down on that and to really pull this um pull this budget within where we would like like it to be. Um I'll stand for any questions. Eric, anything from you? I appreciate always the opportunity to to talk about
035the career impact academy, right? It's been a project that's been part of uh really this community for a number of years, but it is exciting to see as we talk about, you know, milestones in the project. Another one is the punch list on second floor. Um I I would just like to extend an invite to uh to the board, the facilities committee. Um I think you know as you've had an opportunity to tour some of the other facility projects that uh the district has undertaken I think this is one that um you'll be proud also to have an opportunity to walk through and whenever it uh it suits the schedule uh we'd be welcome happy to welcome you. Uh we've been fortunate to do that with some industry partners. We've done that with our surrounding
036schools or setting schools uh administrators and and uh and staff and so um feedback so far has been extremely excited. the group that we have not been able to get into this building yet just because it's a construction project are students. Exactly. Right. And so, uh, to me, when people ask like, "What are you most excited about?" It's seeing students in this building. And, um, we're excited to do that sooner rather than later at this point. So, thank you. Thank you. Questions or comments from board members? Jay, Jonathan, you mentioned the budget you want to get to. Is that the 31260 856? Is that our cap? Uh, look at the current budget is that 39.99 3333. Um, that's our total right now. And really, yeah, the budget at the top, I'm sorry, is is we're
037not concerned about hitting that piece, but we're just looking to press down wherever we can because we know this has been a drawn out project and costs have inflated. So, we're just looking to find um savings wherever we can. Just as a reminder, some of these funds are coming out of the building fund, which also acts as our capital maintenance fund. So trying to find any savings there is is monies we can use then for future capital maintenance. Other questions? I know we've been pushing the legislature for extra extra dollars and I think I saw in the newspaper recently we we're looking at contracts with other school districts which I assume there's some financial component to that. How about uh donations? Are we still actively trying to get more donors uh people interested, industries interested
038or things like that? I'm just I'm just curious because I know not only is it the initial building, but then it's all the money to keep it up the next 30 years as well. Yeah, Dr. One, it's a it's a great question. Um certainly there's there's two requests currently pending at the state legislative level. One would be continued capital project funds, again, more construction costs. Um and then also but operational costs. Uh again, one of the long-standing items with the state level has been ongoing operational support for CT programs, but there needs to be enough dollars to handle the increase in programs across the state. And so both those asks are are on the table. Uh there's more support at the state level right now for the ongoing operational costs uh than there is to
039necessarily add dollars on the capital project side. Uh but that conversation, we haven't given up on that. still continuing to work with our GF legislative uh team to be able to continue to advocate for that because it certainly is a need. Um in terms of seeking additional donations, that's ongoing. Tomorrow I actually um um happy to accept um a donation from the Grand Forks Builders and Traders Exchange who has uh stepped forward to provide a $25,000 contribution to this project. And so those conversations are ongoing. Um maybe not to the level of ferocity as the original 72-day campaign was. And at the same time um you know being mindful of there's right now our list is at 90. We have 90 plus industry partners that have stepped forward. I think went into that first campaign
040with roughly 70. So in that span we've added um but you know there's only so many rocks to look under at the same time. So I think certainly we continue to do that. um my appreciation to Brandon who has um uh continued to work on alternate revenue options, things like new market tax credits, uh which has been a great investment of time and work. And then um you know, really kudos to Jonathan who's been really intimately involved in this project all along. Again, with the lens of how can we push those existing costs down um to save on the building funings he's articulated. Question, Dr. One, just a quick follow. How about how about our our our trying to get other school districts involved with this with students? And I'm thinking not even just in
041this region, but you know, remotely or things like that. You know, a student from Bowman, North Dakota is taking a remote class or something. I I I know you guys are working on that. I'm just maybe give us a quick update. No, our our our surrounding schools are certainly excited um to be working and sending students. There was a nice article just was in the paper um referencing you know Hillsboro and Central Valley um and so you're exactly correct the idea would be is you know every one of those districts participating provides some efficiencies both in the building I think from my side it also provides access to those students to high quality CTS. So those certainly those conversations are continuing um um as well we will deliver some online coursework um you know maybe
042we'll see what the capacity is to be able to expand that beyond our own region. We got to make sure that we have staffing to be able to do that. Um, generally it comes from another district that can't be served by their local CT center that then comes to us and so there's a little bit of a peck in order to to reach to a another school district. Thank you, Bill. Yeah. Eric, are you planning a donor wall within this building to recognize the people who have given? Yeah, we we are. Um, and so it's it's really symbolic in the way it's designed. I wish I had a rendering and I can certainly share that out. But um really it's uh imagine career impact academy with the word impact made up of individual circles. And
043so from a distance collectively it just says the word impact but as you step closer each of those individual circles is made up of the names of the industry partners. And so the concept would be is you know individually all those donations were important but it took collectively the community to come together leaning in to make this project occur. And then are you planning if you have time before school to get an open house for students to come and look? Yeah. Well substantial completions in May which that that's exciting because does that provide an opportunity to do something? I think we we look at open house we really think you know the furniture is scheduled to come in in the late part of July. Um, I think more of an open house in con concert
044with the start of a new school year makes more sense than doing an open house to an empty building, let's say, in May. Um, so I think we'll do like a ribbon cutting open house celebration more in August. But that would be a great time to have not only for our internal but our our external stakeholder community members to come in and see the facility. Thank you, Jay. What's the status of career drive? Has the city got that thing shaped up and is it ready to go? Yeah, they they plan on doing that this summer. Um we're still working through a couple things on the uh approach in the entrance on our side, but that is planned for this summer to be started and completed. Okay. Thank you. Thank you. Any further questions or comments
045from board members? Okay. Thank you, Eric. Back to Brandon. Okay. just kind of putting this back here, kind of anchoring this around the building fund itself. So that's of the other projects, just to be clear, the referendum dollars are all paid out of a different fund. Um, this fund here, um, really led the the construction of the entire project around the Career Pad Academy. There were also other things happening out of that building fund. Um, a big project here that really just wrapped up was the guaranteed energy savings project, which added some air conditioning throughout the schools. It also added a ton of efficiency around some old boilers, envelopes of buildings, etc. That just wrapped up for 17 million. Ben Franklin remodel um that was in part paid for by the building fund also with
046some of the remaining ESR dollars that went through and did a complete HVAC remodel throughout Ben Franklin. Um we were also use able to use the building fund for a couple roofing projects including Ben Franklin and I have Red River and Phoenix there articulated as well. And then lastly, another one was that windship envelope project that really really dressed up um and insulated um improve the entire envelope of of windship. Um where we're at now is the current project set for this summer. Um pretty busy with everything actually we just articulated all the safety security projects. Um this building fund is going to uh take a little bit of a rest here for the moment. It's going to address a failed air handling unit at Kelly. Uh and then also this is the fund that
047was planned to really um recommission the Grand Fork Central Pool and get that up and running. Um what that does to the fund and this is also the fund that where the the fraud had impacted. So that money had gone out of 2.2 million and then the work to bring back the majority of that with a deficit of just over 800,000 impacts this fund. So this seems more dramatic. I didn't mean to lead with that fraud as much as that. The big drop here has little to do with that. That's that's just a function of when you bond money for a project and then you spend it down. So that's the big difference. If you consider 800,000, it would bring that second bar for fiscal year 25. This is a yearend fund balance. So that's
048the balance as of July 1. Without that fraud situation, that second bar of FY25 would be a little bit higher. it'd be close to the second in the second mark here of $2 million instead of where it's at at $1.2 million. The following fiscal year 26 will still have some of the final costs associated with the career impact academy before it really gets its legs back under itself here at fiscal year um 27. And then I make a note that in by the August of 2028, that's within fiscal year 29, but August of 2028 is where we have some of our current debt service um associated with that. There's a couple of bonds sold in 2010 that will go that'll retire. And so that'll be an annual um $1.3 million you get to keep each
049year from that point forward. And there's other debt that could retire. What I did mean to include um was a picture of some of the historical with this fund. From fiscal year 26 to fiscal year 2019, this fund sat negative just about $1.8 million before it rose above the positive sign where it got closer to $2 million and then came some of these recent projects. So my point is the fund is a capital fund. It's meant to be used for particular projects and and on top of your maintenance. If you looked around the state, you'd find varying balances. There's not great guidelines to this and where it should be. And that's why the finance committee had started a conversation related to the guard rails on the building fund. Um those conversations happened started a little
050while ago here with the promise that they'd come back to the finance committee by the end of the year. Um and then eventually, you know, to the board for awareness starting the next fiscal year, July 1, with some guard rails on that fund. So, this is the picture of what's next is um putting into context some of the priorities as Jonathan sees those across the district as soon as April 16th at the finance committee and then coming back to the finance committee before the summer let out in May to talk about those guardrails. Um make a recommendation around those guardrails so they're in place before the summer busy work really begins and we have those for the next fiscal year. What that lines up nicely for with those guardrails in mind is renewing our long-term
051facilities plan in the fall. So after the summer projects after we all get settled back in. Um really Jonathan helping lead us through how do we want to prioritize that work. I think there's been a lot of big questions in other conversations that this that not this body as a committee but the board has talked about and we're hoping to help put all that into context with these coming conversations. That's our presentation. Um, I didn't mean to go past this if you want to talk about this, but I just wanted to lead into where what's next. Any questions or comments for Brandon or Jonathan? Jay? And we don't yet have a real strong concept of possible expenditures in 26 and 27 yet. Correct. Yeah, that's correct. It's very fair. what we know for certain is
052anything we've committed to those expenditures including the debt service on that fund absolutely to the penny. Um there are no projects that have been decided on and so there's no project costs in there. So you know fiscal year 27 you can easily say if we're going to spend $2 million on a project that would cut that last orange bar in half in a hurry. So this isn't it's not that nothing will get done. It's just it's not knowing what will get done. We can't project cash balances accurately yet. Precisely. I'm not making assumptions about those projects. We want to have the projects conversation. And in fact, if you were to ask me, I'd say we wouldn't want to take a number of years off. We want to be strategic about what's being done there. So,
053we keep in mind the health of the fund or the guardrails as well as keeping in mind the health of the buildings and not deferring maintenance. Thank you. And I'll just add on to that just um along with uh laying out those guardrails where we feel where we feel they should be to the facil or to the finance committee and talking through um their feedback on that. You know, we plan on coming saying, "Hey, this is our balance today. This is our goal to get to that balance." You know, obviously we can't just shut off projects until we hit that balance, but we will come with a with a with a goal and how we were how we are going to get to that balance. Thank you, Dr. I I just wanted I just want
054to make a comment. Jonathan know a lot better than than the the rest of us, but we also realize that we have a lot of buildings that are relatively old and we may not be done with boilers failing and roofs leaking and windows leaking and there's going to there are going to be costs. I think we have to be diligent and careful about how we spend our money in the future because there's going to be those ongoing costs just like there are for all of our homes as well. Yes. Any other comments or questions? Amber, can you sneak forward a slide real quick? Um, more of a procedural question. Is there I think it's appropriate that the finance committee start the conversations about building fund and guard rails. Is there a reason why the discussion
055of upcoming project priorities isn't a finance and facilities meeting together? It's probably more of a chicken or the egg conversation, but I would imagine, you know, the committee of the whole will want to talk about what those project priorities are to then help inform those guardrails rather than just the members of the finance committee discussing project priorities. and then it coming here. I'm I'm more so just I want to avoid kind of the back and forth and I wonder if it would be important to have that first meeting as a dual one and then the finance committee takes that conversation to build the guard rails. Thank you. It's an interesting question. I leave it to your direction. Um we we started the um facilities committee the whole not that long ago. relatively new and we
056even anticipating projects and then we also gave the finance committee a role in approving change orders knowing there'd be these projects coming and so now we've done this for a little while and um definitely open to what you think works best and where the appropriate committee is um because there's a lot of lot of interplay between those committees so if you're thinking is you know we wanted to have the conversation before things got too busy with the summer whereas the committee the finance excuse me facilities body's committee the whole meets every other month and so we wanted to make sure we met the goal of the guard rails and that whole conversation prior to that. So if you're suggesting April 16th getting everyone together I mean I would leave that to board leadership and the
057superintendent I I would have maybe put that project priorities on the agenda for this time just to help inform that. I'll give you an example. Um, Shraider with the HVAC system. That's one of the only remaining schools that doesn't have a full building of HVAC. And I'm I know that that's on Jonathan's radar. I know that's on the superintendent's radar. Um, but as we're talking about things, you know, if we're if we're trying to fit priorities in a defined budget, rather than say, "Here's the facility needs. Let's talk about these. These are what the facility conversations or directions want the district to go." Then it's kind of easier, in my opinion, to to dwindle down. Um, I also would look to the finance committee in maybe giving some advisement on what do we do with
058the excess funds for Valley in the Central Kitchen. I know we've talked about um kind of you know potentially what we do. I don't have the language in front of me. Um, but I think there could potentially be language to look at is there excess funds that we could use in an appropriate way. Do we give it back to the taxpayers? You know, do we not use any of it? Um, so I would be interested in in if the finance committee is looking at some of those dollars of just having a report or some sort of option for direction. you know, here's A, B, and C. Um, just because you have extra funds doesn't mean you need to spend it. But that's why I think maybe the dual conversation is important because we do have
059facilities needs that I wonder if other committee members have questions about. So, just thinking out loud at this point. Okay. Thank you for that. Any other questions, comments from board members? Dr. L, I wonder the discussion about if we have money left over after those projects is it's it's too early to know that. I think I think that's a later in the year, but I I' look at these two gentlemen and say, I mean, are we going to have more firmed up? We are with the central kitchen, but I'm not sure valley we're going to have really firm numbers yet about that. And that's probably might be too early of a conversation for that. Yeah, I believe it is a little too early for that conversation. Um, you know, we will have some firming of
060numbers on Valley next December, but I just want to remind the board that while the building is complete, that project will not be complete till the following August. We still have to tear down a building, build um parking lots and uh and return the space to to Greenfield. Thank you for that clarification. Any other questions or comments from board members, Dave? Any questions or comments on the phone? Nothing for me. Thank you. Thank you. Any further? Do you have anything else, Brandon? Thank you for your time. Okay, Jonathan, anything further? Okay, thank you. This being just an item for discussion, um I will uh no action needed. Um the next meeting or the next item on the agenda is just to state the next meeting date is currently scheduled for May