001I know. >> Are you all ready? >> Okay, it's 6:10. I'm going to call tonight's SAU board meeting to order. Welcome everybody on this beautiful Monday. Uh we'll start with an agenda review. Uh does anyone have any things to add, suggest, delete, or reorder to the agenda? >> Kelly, I would propose that we move the budget process review committee update uh into business or firing discussion. >> Okay. Anyone on the board have any issues with that? I think that would be a great test to see if we have substantive committee issues. Maybe we might consider adding to the business requiring discussion so we can see how this is. >> Great. Don't you have any? >> We have a non-public. >> Okay. So, we will have non. Okay. Great. Anyone else? >> Okay. Seeing no other
002comments, um I want to open it up to the public who may address the board. We don't have any public. Linda, any addressing of the public? Okay, great. >> Pressure. >> All right. So, moving into business requiring discussion and we have allocated 30 minutes. So, I am going to I want to see how we do. Um sort of one thing we've mentioned I'll leave Lisa mentioned too is do we allocate the right number of minutes things so uating >> oh did it go down >> oh well I can see in a faded way here it got >> oh there back simultaneously >> that our first topic is capital improvement update and there are materials for everyone to look at um from Linda and but Linda is going to walk us through the PowerPoint point. Do
003>> you want you want me to start it? >> So, I'll just talk momentarily about the capital improvement plan, but as you know, really a lot of this began with the strategic plan and coming up with our categories and the strategic plan and really seeing the impact that that would have on an overall capital improvement plan. what we would need to spend in terms of meeting our students academic needs, emotional needs, um our facilities requirements based on those needs. And so over the past two years, we've been working on the strategic plan and putting it into place and documenting it. And then prior to the work on the strategic plan and the capital improvement plan, there has been um different groups like a sustainability group that's been looking at ways that we can improve our
004sustainability options in the district. We had the bureau veritas um overview done two or three years ago at this point. And then we also hired Troy Fullen to take a lot of that information and really try to develop a capital improvement plan for us that was based on 0 to 5, 6 to 10 and 11 to 15 years. And they've um in the last phase looked at how they find those activities. Since then, we've been meeting over the past roughly two years with different groups of people to talk about a long range strategic plan. And um this year it's been nice because with both capital improvement plan and the strategic plan I've been meeting really quarterly with the different building leaders directors to look at the information that we're receiving and to see if that
005fits with their ideas of what the buildings and um other areas of the strategic plan are needing. So with that we've communicated with the capital improvement plan and have a team now. Tariq has been leading that with Tony. Linda has helped out and Linda has been helping recently with organizing. Lind's been a part of the sustainability and she has been working with Ryan and I'll only get our strategic plan. Now we have that in Simbley, but our capital improvement plan is moving into Simbi as well. So you'll be able to see that and from there I will turn it over to Linda. >> So for those who don't know me out there and you know wherever they're sitting and watching um Linda Dante and I do come to this um truly with an interest in
006the capital improvement plan and not wearing my Capit hat. I'm I'm here for sustainability and everything else. So, uh, part of what's happened recently is, um, I was working with Tony Ael, um, through the cap through the Clement action plan and we were looking at other projects, but then we started to think about the capital improvement plan and sort of the bigger picture of our district. And, um, as Robin has said, we knew that we wanted to have someplace where we could put all the information that you all could look at and the comm and the community could look at. And it was actually Ryan who said simply because that's where your strategic plan lives, right? There's already been data entered there from 2x Collins. Okay. And as Tony was looking at at some of
007that information, he was finding there weren't things down or they weren't accurate. Okay. So we decided to up the ante with Teresa and we had I think three meetings pretty close in April in uh March actually March, April and May and we were able to put together on Simly with Ryan's help what you see on your your laptops now is a demo for the Richmond Middle School. But what I wanted to do was walk you through just so you can get the bigger frame of how this capital improvement plan is conceived because I think it builds on what you all know. But I if there's anyone watching in the community right now, I'd like to to share it with them. So, if you go to the um side presentation um which I probably will be
008able to pull up. >> Did you want to use my computer? >> Um oh, I've got it. Sorry. Okay, >> worked. Um, so these are just some basically I think they're not new to you, but they're a composite of what Tux Collins had listed as some priorities sort of organizing principles for viewing our facilities. Right. But as we sat with principles, they said it's not just bricks and mortar. We want our schools to fit program. >> Yeah. >> Right. We want our program to reform that. So, it's all the all the things you would think about when you're thinking about a capital improvement plan. You know, as as systems age or facilities age, you want to be factoring that in. You want to be working with the budget committee to anticipate cost. You want to
009be able to b, you know, bundle things if you can. And another thing we took into account is across the district, which >> been here long enough to know that sometimes it's like schools operate independently when we're thinking about wanting to have something we're going to purchase across four schools or maybe there's two schools that are in in one need. And what this does is it allows that to happen in full view of the board as well as the community because all the schools are going to have their information here. Each school is going to have its own part of that facilities piece of the strategic plan. They'll put their data in there. It'll allow the board to see it and the community to see it. And then we have some ideas on sort of
010how to categorize it. If you look at this, it says, you know, why do we have a capital improvement plan? I think we needed to have that clear on the committee and we were hoping that you would look at it and go, "Yeah, this pretty much fits with what we think too. It supports alignment with the strategic plan. We want to have educational alignment." In other words, programmatic informing what we're doing when we're thinking about our capital improvement action steps, sustainability, and fiscal responsibility. This is true the sense of energy conservation, but again, the board wants to do due diligence in what they choose. even though we're very s mindful of our sustainability commitment. And then the life cycle management which which Tony was here because he could probably just name a dozen things um
011right from you know we have a a 10-year long range plan but we look at it you know along the the years up until that point >> um again providing the 10-year planning facilitate priorit prioritization of investments I was thinking of the budget committee work that's going on support operational sustainability and promote integration of policy and proposals and again this goes back to all the things when I think when we're sitting here we're thinking strategic plan. It's not just facilities, right? There's academic stuff on there, right? There's student learning stuff on there. So, this is an integration and informing that process. And if you go on um again, these are just um implementation process steps. I put this in here because I think as we all have been working on this um CIP as a
012committee, we've realized we have to know how to use it. Like how do you build it and then how do you use it, right? And so Ryan's been very helpful in training me and Tony to enter data, but I think the board and the community is going to have to understand when you go on that site, what are you really looking at, right? >> And that's going to be um originally when we look at it, you'll see categories that really come from Torx Collins. They're more facilities oriented. But if you drop down on this second slide, you can see we're also talking about another way that the board might choose to conceptualize all this information. In other words, we have here establish a prioritization scorecard and under that we have safety and compliance, educational impact,
013asset preservation. So that's your buildings, right? And keeping up their worth over time, energy preservation, again that's all the sustainability stuff. And then the instate individual school equity. This is a personal favorite of mine being a Marian Cross mom and understanding that as our schools have um grown. You know, a lot of times we have conversations on the north side about what Hannover is doing, right? Preschool is a good one and really we're all in this together. So when we make a decision about one school, frankly, it impacts all the voters on both sides of the river. And so this just will give us a way to think about that in a unified fashion. And then it would be perhaps up to the board to assign safety and compliance with managed learning. You know, you're
014going to have to do that one. That would get that would get a one as we go through and think about um key performance indicators. So you know these other things you can read. I mean it goes, you know, coordinate with the planning the budget planning. The the last one which is incredibly important is a way to have community input. I know when TRX presented I was all whoa like they're going to have forums and they're going to have the community come in. >> Well, we couldn't do that. We couldn't afford that. But it's never too late or never not indicated. And I think again putting this all into assembly in this way is going to give the community a chance to have some forward knowledge of these things and be informed and be able
015to participate um better with what the board is is is thinking about and talking about. So that's just that was supposed to be quick. didn't turn out to be too quick, but that hopefully will be our basis for the next part where um thanks to Ryan, if you go to the um the one where it says a sample of the capital improvement plan, >> yeah, >> this is Richmond Middle School. And if you open it up, for those who are at home, you should make use of that. Just open it up on your your computer at home and you'll see a list of items, right? And under that first number one, it has area, physical, building, and systems. Okay, that was likely lines right up with the way Trux Collins listed these because in that
016report, remember, they listed their priorities for what you as a board should be thinking about. You go down further and there's another category, area, safety, security, and accessibility. So, if you go through all those, you can see each one of those kind of matches a 2x Collins category. And then if you click on one like if you click on say project exterior architectural cement building block right you can see there um it opens up and under that it has who's supposed to be working on it Tony Dagel hasn't started yet summary steel cement blocks that have lost the moisture barrier right >> and then it goes down through date due uh cost estimate and then it has a KPI there right and in that KPI you can see that there are categories. These are the
017ones that I said you want to have scorecard for how you decide what you're going to do first, what you're going to do second. This might be asset uh preservation is there if you scroll down a little bit further. Okay, those other ones aren't listed, but then they would go on to again, you know, educational value and those kinds of things. So, that's one view of this page and it's the item view, right? Um, but if you're interested in seeing where you all are in managing these projects and how far you've progressed, you go to the key performance indicators. So, you go over to the left side of the screen and you click on that. >> It should open the page for you. >> It's coming. We might all be doing it at once. Um,
018when it opens, you'll see Richmond Middle School at the top and it'll have key performance indicators on the far left and then you will see the categories that we talked about that the board might want to use to think about what they want to do first or what they want to do second besides age of whatever it is you're looking at, you know, safety and maintenance. In this particular case, you can see that um for example, the first one is safety incident rate reduce reportable safety incidences by 2% annually will include student injuries, staff injuries and facility related hazards. And then if you move over it talks about um you know the target and it it gives a uh fiscal year at the top of the page. So you can go all the ways out
01910 years. And if you scroll down, keeping your eye on the left column, you can see it also ranks this particular item under educational impact. It ranks it under asset preservation and it ranks it under energy sustainability and it ranks it on the interstate interd district equity piece. Now that I've totally scrambled your brains categories, I'm going to pause and let that sink in. Any questions? Yeah, >> just more comment for everyone. If you are trying to find all of the CIPs, you can actually click on planning at the top >> and you'll see all of it for all the buildings. I don't need orienting to that, but >> yeah. >> And then sorry, I know you said this just wanted to clarify the who will update this the people who are responsible. >> Okay.
020So the the process as I understand that we're and I have been told by both Ryan and and Tony to stay. This is really in the early stages of us putting this in and Ryan has been so helpful in getting us off the ground. >> Um so right now we're looking at the way to look as the facilities director. Tony is the primary person who's going to be looking at these things. I'm going to be helping take things from Collins and put it in there >> but his his is the major oversight for that. >> Okay. And then the process would look like building principles are going to be meeting with their building people to talk about what they need. Tony often has meetings with principles too. So that information could also be feeded in
021fed in as you know again we we have this on these um as a you know a particular item identified. We're saying it has a key performance indicator of this but we really think it's more important. Right? and I'd like to give it a higher score of importance. And then you might say, well then why have a capital improvement plan committee, right? The committee meets to really bring people together from all schools. So it's a place for principles or the reps to sit and look at this and talk and consider things in a kind of a in a cross district way which might not have been as easy to coordinate beforehand and also in that sort of very updated way. So it's a document that can be updated easily on simil projects are done and
022what kind of progress. You should be expected to look at things and say, "Wow, you know, HVAC, we should have it in two schools. Let's bundle that. And when we send it out to bid, let's look at it that way." >> Or there's, you know, three things in two buildings that we can get a contractor for, we're going to send that out to bid and advertise it that way. >> Having all this information one place. And hopefully that will allow you to plan better. And from the standpoint of budgeting, um, it'll also allow you to forecast when your biggest expenses are going to be >> and also get some communities in. >> Yeah. Um, just wondered, I'm assuming the committee is doing the ranking um or like who decides the order, you know, like how
023does something get elevated to like a number one ranking versus a number 15 as some of them were? Well, really, if you look at the categories for the uh team performance indicators, there's only there's only very small number. I mean, five or so. >> Um, and those are are pretty much right now Tonyy's the one looking at that. Okay. >> But I would foresee in some of these conversations in the capital improvement planning committee with Robin President that that might be negotiated in some way because I I go ahead. You go. Yes. >> No. I was going to say what has been happening so far is now the principles are taking the information. They're looking at it very carefully and working with Tony to determine, you know, what where it should be, >> right? >>
024Rank ordered and then that will come back to the capital improvement committee and they'll look at the breadth of all of the schools together to see, you know, again how things can be bundled, how important each item should be. So it's a similar process to what we're using with strategic plan and now you know set up quarterly meetings with the centils and directors for strategic plan. So we will follow that with the capital improvement plan >> and I think at our last meeting the other thing is you know principles are really busy >> right >> so they have also sort of selected people who are interested in this work in their building so we'll always have a rep as a table and we're hoping to to have all the data entered before the end of
025the year and then you know nothing's written in stone like you all could look at that and say this category we really would rather it would say this or you know we want to have But rather than list it alphabetically, we would like to have all the priority ones at the top. So, however you want to organize it. Um, you know, but if you the one thing that's really important is that there has to be um similar similar language and explaining categories across all the schools if we're going to use the system effectively. And that's where you're going to have the consistency alignment talk about in the high school. Sorry, >> I have a question. Were the KPIs set as part of the strategic planning process or not? Were that the KPIs? >> The KPIs
026for the strategic plan were set as part of that process and the capital improvement planning KPIs will set be set as part of that process. Okay. So, >> and the ones you have right now, if I understand it, Veraritoss had a lot of data. 2X Collins cleaned it up for us. >> We're pulling off a 2x. >> Yeah. Okay. which means that as Tony would say there's still room for you know finessing it and getting it more accurate >> and each single KPI like reduced by 2% increases that was not set at this level that's way too grand compared to what we were doing. >> Yeah. >> And I just want to know too that a lot of these things like the 2% 3% here and there are is a great start but are clearly
027placeholders for many of these. >> Please repeat that. Repeat it repeat it again. Ryan would say emphasize >> this is an early look something up. This is up first early just so you all could have something to look at. >> It really is very much getting filled and built right now. >> And if you have feedback, we're happy to be >> Yeah. Just one last um I I love this and I really appreciate it and I love the work and I'm I'm glad that someone besides Tony's responsible for deciding the the power, but I like him being central to it for the exciting. >> Yeah, I think this is great. Um for him being central to sort of for the consistency piece of it because otherwise Yeah. Um, one thing I get a little leerary
028about, um, in the slide it said number three, coordinate with district code for fiscal responsibility, which is great, but avoiding spikes in the tax rate. I don't think we can ever promise that there might be spikes in the tax rate, and I'm a little leerary of having that in a public document. >> You can take that. >> This was this was >> saying so little of that is actually related to facilities. >> Yeah. So I I mean again I think it's great for the budget planning process but people get I guess because I'm in a district that the budget didn't pass and it's a little it's very tender up there right now. >> Um yeah you got to be careful about what you promise you can do in terms of taxes because >> absolutely though
029before this is posted we will correct that. >> Okay. >> Again I think it's great. I wish we could. I mean I wish that were true. I think yeah. >> Okay. >> If you want to say like it is meaningful to say something about like smoothing costs over time or something like that. Yeah. I might be >> there's a reason to do it right. >> Change it we don't have control over. >> Yes. >> We're trying to get control over things we can't. >> Exactly. It's very small. Yeah. >> Any other comments or questions >> here? Actually the bigger thing maybe for that re is replaced it something like is um helping to advise with regards to funding options because I think a lot of sips in town like they actually >> I am >>
030will put forward basically what the impact of >> this 30-year bond is on the tax rate or something and decide whether it should be >> right >> expensed or capitalized and then what the funding options are then what the impact is because the impacts sometimes aren't as big, right? Even though someone says there was a million, it's like helpful to know kind of what the >> absolutely >> annual cost >> and and more to come later when there'll be people here will speak to it with more understanding than um is Tony who was um really looking for a way to capture annual expenses related to stories that they see capital improvement and sometimes it's a it's really a cost. It's a number. so big >> you put it in CIP, but you know, but there's
031a lot of things that will probably still day on sort of a spreadsheet that you'll all see. It won't necessarily be a big capital improvement plan item. So, we're still trying to figure out how the reporting will go. I'm sorry. >> Oh, no. One other thing just we've been talking a lot about too maintenance maintenance expenses versus the capital and planning expenses. And I didn't know if Teresa wanted to add anything too because she's been working >> kind of spreadsheet too because what we use the budgeting we don't want to get rid of that >> because it's another useful tool and that one does separate out and list up above what our general maintenance >> items what we're budgeting in there for that. And then the bottom section always would show you know what might
032be considered capital improvement under those 4,000 codes. But at the same time, yeah, one of our things, like I think we've said over and over, is to really differentiate. What can we do that can go into the budget and still be sustainable? And again, we are avoiding trying to avoid any spikes as much as we can. >> Um, but at the same time, if we know that the best thing to do is put this into a big bond or or to bond it out or something, then then we need to know that that goes over here as category really identify. Good. Ready to move on? Great. Um, okay. Uh, Robin, strategic plan governance. >> So, strategic plan and governance. We talked about this being a part of our retreat and I just wanted to bring
033your attention to that in terms of the assembly website because if you go to our strategic plan, it's under um number four strategic goal area, the organizational. And if you look all through the A's, those reflect a lot of what we've talked about in terms of our um retreat. So I just wanted to bring that to everyone's attention because we spent a lot of time talking about it. But I think those are the areas that we can really look at and see, okay, have we done anything toward this? We could actually get green on many of these during our retreat, too. I think if we focus on some of these areas like you talked about tonight looking at meeting norms and things like that. So I think that would be really great. >> Great. Any
034comments or questions from the group? >> Ben a lot of items in two and a half hours. >> Yeah. I during my report I thought I'd uh do a verbal share of what we're considering for the agenda. We get feedback from but I agree. U we are have an ambitious >> yeah ambitious plan and not we can't do everything that everybody asked to do >> in two and a half hours. >> Yeah. >> In in previous board meetings and I I see why we shifted to a weekday um in terms of busy schedules but historically the board meetings I think were four where is 9 to one on Saturday. >> So this is a much tighter schedule than I think we're used to. Let me just bring that up. There's like this is not typical
035that it's that condensed. >> Has the board ever considered doing two retreats six months apart? So we do one for two and a half hours in June and or May and then maybe do another one. I mean I'm just thinking out loud. You could be a terrible idea. Then >> there have been fall retreats but I don't think with any regularity regularly they've been more ad hoc in nature. If the weekday timing works better for people, that could be a consideration would be split it up. >> Okay. >> Uh next up is appointment of treasurer. Looks like we will discuss appointing. >> Yes. Would you like to share this chair? I don't. And I can share. We met with Julie Dolan. She has volunteered to become our treasurer. She was recommended to us and she
036met with us recently. She has been a CFO in her past life for educational institutions and seems very willing and able to do the job. So she would be our um charger for both the SAU board and for handover and we'll bring her to the handover meeting as well. Did you want to add anything Teresa? >> We're just excited to >> Yes. we found somebody who was willing to um become the treasure and stuff and um uh Mike who's been sort of like the assistant treasurer he did um extend to stay on to the be the assistant so should something happen she's not available so he's he's um willing to do that which is really helps out greatly >> so there's also backup on that >> so it's just SAU and Hannover not Dresden as
037well >> we have another or Dresden back in Norwich. >> Okay. Any other question? >> Just do mean I've never heard of treasurer. Have we had a treasure before? >> What do they do? >> They're usually elected and they come in and they sign checks and look through all of the financials. >> This is a This is a finance card. Absolutely. Okay. Yeah. So we just lost our treasure recently unfortunately. So but thank goodness Julie has stepped up tightly to the right. >> Um and I know we moved up the Oh, but we didn't move it on the agenda. Sorry. No, that's okay. I'm just making sure I don't forget. So um Renee, would you like to share your committee report? budget process review committee. >> No, we're moving. We're adding a D. >> Yeah.
038>> Actually, you're doing >> Oh, are we done Julie? >> Okay. >> Sorry. Just to clarify, the Julie was justformational, right? We'll vote and we >> don't have to do >> we have to vote on it in section. Yeah, >> I saw that. But I just like we don't have to do anything. >> No. Okay. >> Okay. >> Go Rene. >> Uh my understanding is Terra's online. >> Great. Garrett in the room and I know Michael is not able to attend but we have Robin. So um I guess that makes most of us from the committee are here. Uh says the budget process review committee update. Um my understanding is that both Norwich and Handover folks saw a kind of initial version of the work of uh the committee in the April meetings that we
039had. Um, and all of that fed into the discussions that we've been engaging in at the committee level to lead us to tonight's conversation. Um, I want to just voice that I am not anticipating that we're voting on anything tonight. This isn't totallyformational and even next time I don't think we're necessarily voting, but it's like a closure presentation of the materials and then like closure of the committee is what I'm understanding the processes. Um so uh in the handout uh so I guess as I was thinking about what as chair I'd want to share out for the committee today um I thought a handout was would be helpful. So attached to the committee reports >> um is our I guess our four pages. The first one uh is just an FYI kind of the how
040the committee work has flown and kind of float or where we're going from here. Um page two and page three are for discussion tonight. It's kind of the next evolution of where we're going in terms of what we are working towards and what the timeline would look like. And then page four is kind of some I think really important pieces of information. If you missed April that I just want to kind of bring those forth, but those are more FYI, so we're not going to get into that tonight. Um, so I'll do kind of a verbal share out of what's um I think really the most important pieces here and then I'll invite uh Robin, Cara, Garrett to to chime in and add and also correct if I misspeak. So um where we are if
041we look at page two. So as a committee we are looking at um uh recommending efficiencies, improving communication um and just overall general improvement of the process. Uh and so our vantage point throughout this process has been how to help the board interact with the budgeting process in a more efficient and effective way. It has not been about deciding what our wonderful administrative team should be doing dayto-day to accomplish what the board is looking for. So I just want to kind of put that out there because it is a a kind of a subset of the budgeting process. Um but a couple things uh that we want to solve include making sure that we are supporting all members of all boards regardless of budget expertise or not to engage effectively in the budgeting process. Um
042and to make it more clear for our administrative team what the board is expecting at which points in time. Related to that second point, um I think the the committee's consensus is largely key items have to happen earlier. Um which gets us to this overall output. So there's kind of four layers to this. I guess the deliverables we're working towards. Um one is we need like a baseline. What is the understanding of historical process and context and why? Um we've gotten to budgets effectively in the past. So clearly there's good stuff out there. So, we want to figure out like what that looks like. Garrick's done a really good job of kind of summarizing our first um kind of codification of that. Um the second piece here is that visualization of the budgeting process. Again,
043from the board's perspective, um there's two bullet points that I had in like the why or the purpose here. One again is just that clarifying um kind of just overall process in general and its alignment with big things like the capital improvement decisions, negotiations um those those those moments in time. And then there's a second bullet point there which is about that strategic alignment across our four districts. And so akin to actually what we were hearing in the capital improvement plan, like how can we talk about decisions we're making that affect multiple schools or maybe similar decisions across multiple schools or even just a big decision at one school um that really impacts the others because we are a small district or set of districts. Um uh those are important to get ahead of and
044have conversations about. And so we we're calling those the strategic alignments. You saw those a little bit um in April. We'll talk about those in a second as well, but that's kind of the new components there. Um there's a the third deliverable, this key questions for board members. We teased this a little bit at the April meetings. Um uh the this will be a big point of conversation our next committee meeting coming up um on the 13th. So more to come on that, but that is just again a support for board members to engage in the budgeting process. Um, and then the fourth thing here I think is the the newest biggest thing, um, which is a what I've called like a list of new requirements. And I don't I'm really glad that Garrett and
045Tara, you guys are here because we were all at the same meeting last time and Robin, but um, there's a set of things that we want to make sure we at least have an idea of in the August time frame where we're talking initially and that'll help with that strategic alignment across districts. It'll help better planning. Yeah. >> And we we know there's going to be changes as the cycle goes on, but like can we start on a better foot? Um so a few things that we wanted to elevate uh around that were surplus deficit rollovers, reserve fund balances. Um there's a analysis of benefits and specifically health care. We know a lot about like salaries that's in our purview. Healthcare kind of feels like a big bubble. So let's figure out that a little
046bit more transparently and so we can make better choices. um multi-year modeling. I think our assumption here is like quick model, right? Let's figure out what that looks like a few years out. We can project out where we know and we can make assumptions where we can't and we can dictate or kind of capture what those assumptions are. >> Um uh also with that is this idea of revenue projections. This we we know we know there's lots of weird wonky things going on in our states. We got to start somewhere. So let's start somewhere. let's record what our assumptions are. Um so at least we have that starting place of like revenue and expenses multi-year out. >> Um then there's the strategic priorities alignment uh which again is capital improvement. It's whatever it's everything right
047so we do plan. >> Um >> and then there's uh which I guess gets down to last point. >> You can see this is draft version. Um but and then last piece here is performance. We know that that's a really important thing to keep tabs on. If there is something that changes dramatically, we would want to make potentially different choices of support. So, um those are all components of what you would see, I think, in the final deliverable here. Um I'll just quickly highlight the process timeline and then um invite Garrett and then Tara to and Robin to chime in. Um on the timelines on page three I've kind of rectangled a couple things that I want to draw your attention to. So one again mentioned the strategic alignment. I think where we got to
048in the last committee meeting was we need a big meeting in August where we would be looking at those forecasted quick models. We'd all be we'd all be meeting together and be warned all together but all four budget committees would be saying okay here's what things look like now. Here's what our priorities look like. Um, moving forward, we'd be taking in information from that kind of reflective meeting. It's called look back, look forward, but the idea of like what did we not capture in the last budget process? What do we want to be thinking about? All of those be inputs into that kind of larger meeting in August, which would then in theory enable fewer meetings moving out. One of those fewer meetings would be potentially the SAU budget committee meeting. So it is uh
049if we think of the SAU budget as a um like a a service for our schools then we think we can take the conversations around staffing and needs at the SAU level that Robin's got in her head use that as an input into that kind of bigger August meeting and then the SAU budget committee would be saying okay given all that I think we can figure out what a budget target would be let's go go ahead and propose it at the first SAU meeting in August. So, as a board, the first meeting in August, we'd have to time these things out, right, based on when we're meeting, but >> we think we could accomplish that, which would then mean the SAU budget committee is very short-lived. Um, which I know is always the intention, but
050the goal is to actually have it be shortlived. Um, to the point where in September then is just the the approval. So that um is worth calling out because we definitely want your reflection on that. Um I think those are the main things that I wanted to make sure we highlighted. Uh Garrett, Tara, Robin, anything else you want to add or even correct if I didn't capture it correctly? I >> think you hit it on everything. I always like to but like yeah I know that Tara and Garrett you guys were kind of in the weeds on some of the new stuff too. So, is there anything else you want to make sure we talk about? >> Uh, your the requirement, not your the new requirements. I think we probably want to add >> a
051review of the uh teacher contracts. >> Yeah. >> Everyone knows what's coming up for contracts both >> year settlements like you know just went up three and a half% this year act. >> Yep. Is it multiple years? Is it? >> Yeah, >> that's really good. >> Yeah, >> Tara has her hand up. So, Tara, we'd love to hear your thoughts. >> I just wanted to be promoted to a panelist in case I wanted to jump in. But thank you, Renee, for for your presentation. That was perfect. way to advocate for yourself, too. >> I love everything about this. Thank you guys for your work, your fast and furious work. That's I really appreciate it. Um, if the goal is for the SAU budget to essentially be done and dusted in September, um, does is that
052enough time to get initiatives like is one meeting enough to get initi any initiatives that Robin might have sort of out there in that? Um, is there or does that maybe start happening in like June before we wrap up this year to then be ready to look ahead? >> Yeah. I mean, I feel like it's already happening, honestly. Now, as I've gone through this past year, I've already been thinking about potential changes that we should make. So, >> so you'd be able to come to that meeting in August and say, >> these are the priorities. These are the priorities. This is where I'm, you know, investing or devesting. Just just >> reallocating reallocating >> eliminating. Thank you. I can figure that out. Okay. >> Depending on this was a little bit at the end of
053our last meeting. Depending on the actual SA schedule, >> I'm I bet you heard it's I'm kind of like a little bit like careful about you we'll do everything in August because August is busy >> and people aren't always around. I think as long as we have the SAU budget approved in say let's just say the SAU meeting is in the early October like maybe September can be when it yeah thinking out loud here but at least have it approved in October because the reality is right for all of the individual budgets we typically we do all this stuff and then we kind of and get our forecast our guidelines correct and basically administration goes off for like two months right and then basically the budget committees typically meet like right in early November. So
054the idea is to have the SAU budget though nailed when the budget committees get back in like for their first meeting. >> Is that what you have on the thing here? >> It is. It's just shifted up to Sorry. >> Go ahead. Conversation. >> It is. I think the the idea being um we were going back and forth being like what is our ideal scenario? Can we can we give it a go? And so I think this represents because you're right Garrett like there's there is risk of like I don't know there's a tornado and we can't actually meet in August or somebody can't whatever there's there's reasons why things would change. >> Um and so I think the ideal would be let's do if we can get August September let's do it. Yeah. >>
055But knowing that I don't know maybe it's August and first week of October. Okay. >> I don't know what the SA schedule is. I'm not sure if it's like if it's September 3rd, >> it's going to be hard to approve it budget on September. If it's September 25th or September 29th at the end of the month, we could easily do that. Right. That's my >> I think that there's a next step which we could easily do now that we have I think talked about all the schedules or the schedule for SCU is happening tonight. I can't remember everything but we can I can definitely >> okay bring it all together and we can actually say what is realistic and feasible. So, it's like this might be like a conceptual guideline, but actually realistically in the
056next year, here's what it's going to look like. Um, which I can definitely do the work next meeting so that we can adjust this to that reality for next year. Um, what I'm hearing you say though is not that the idea of it the idea of what I what I kind of summarized is where we landed, but like timeline may shift. >> That resonates. I would agree just to think August is a tricky month and so depending on >> Yeah, there's a big difference between like August 2nd and August 30th. >> Yes. >> With people's schedules. So agreed. Yeah. As long as there's flexibility. That's great. >> Yeah. Just one comment on the August thing. I know that we're also um on the handover side responding wanting to be honest and responding to our uh
057very intelligent colleagues on the finance committee requesting that we started earlier. So we should we should try. >> Yeah, earlier's I'm not saying no to earlier. I think it's being I think it's being um appropriately aspirational while also being realistic about people's time and calendars. >> Yeah. Uh just looking at the calendar, we have SA7 if we have proof for last meeting. We have SA70 on August 18th and then not until October 27th. >> There isn't a September meeting. >> There is not worth adding that for this purpose, right? Budget approval, which hopefully would be all in favor. >> I would eliminate is there another is there an SAU budget like meeting Yes. So moving November 9th up to September November 9th meeting. >> That would be the budget. >> Yep. Correct. >> Yeah. >>
058So that way everyone's not like messing around and waiting for what you might have. But that's it. Yeah. The idea is the SAU should be >> pretty straightforward. I mean >> I think Robin feels strongly about that. I think like it should be like >> Yeah, that seems reasonable. So, um, maybe an action for us to take from the meeting. I'm just putting this down and we can talk to Ryan is moving the November 9th. >> Yeah. Budget approval. >> Budget approval to >> September 22nd, which is addressed in regular meeting. So, pass it on. Okay. >> Okay. Sweet. >> But the overall, right, just stuff is like processes making sure that Teresa others like everyone for year after year knows what we're using, right? This isn't just stuck in someone's head that moves on
059or >> a board member that was there, right? Last year, I think we had a lot of documents, all the good stuff. But if you don't know what you're looking for, it's really hard, right? And even the naming conventions like, so we have all the material. This is just let's just put those there so that if people move off the board, the next person can come in and take it over. It's meant to be just the budget committees though. This isn't going to be these big meetings aren't supposed to be the whole board, right? And then that's the second part. That's really alignment in the big picture stuff so that we're kind of all thinking through the big picture things, the contracts, the health care, as well as some of the things are kind of
060gray areas for people, which I Tara pointed out correctly. It's things like the surplus, the reserve funds, things that no one really thinks about that we need to get make sure that everyone at the budget committee level knows instead of just having a number slipped in >> at the 11th hour. >> It's great. We're going to have SOPs. Yes. standards of operation. >> I think uh Ryan would need to like just look at the calendar and massage it correctly to make it happen. There's a few other little meetings I'm looking at now that I'm more so >> work her magic there's like budget presentation then adoption hearing then adoption but she she can >> she she'll know how to move around. Yeah. >> And um >> yeah um Lisa >> yeah just really quickly one
061totally appreciative of this. two, totally agree, the first two weeks of August, most people are gone. So, like anything in August is kind of the second two weeks of August. Three, um I'm sure you know this, but I don't think I think you need to add a um SAU you need to add an SAU budget committee meeting in either August or September in your blue line, which you don't have because I can't imagine that our discussion is going to lead very smoothly to just approving it the next month. Like I I feel I feel like there might need to be a committee meeting of the the budget committee after we discuss it in August and before it gets presented in September. I mean maybe not but I would I would definitely put a scheduled budget
062meeting and if you don't have to have it then we don't have to have it but I I can't imagine a situation where that wouldn't be required to >> so makes sense. >> Yeah. You just have it for everybody. There was the discussion about just eliminating a city budget committee having Ron present the budget me but we decided to not do that >> there would be a few people around that committee >> and I would just recommend you know these budget committees are the personnel are generally already said knowing there might be slight changes with the new handover person >> and these committees do not need to be announced too far ahead of time. >> So you might just announce that to the group of three, make sure you have quorum. Make sure you really
063really have for quum that day because August plans at the family like we talked about already, >> those August meetings are very sparse even if they are now seven months. >> Yeah. >> All right. Thank you all. Such a great really really appreciate. >> How are we doing on time? >> That was so that was 20 minutes and um Linda was 23. Oh, Robin was two. Julie was two. So, 25 27. So, we're at 47, but we're taking 20 minutes from the committee report out. So, I think we're going to be in good shape. >> Yeah. >> Thank you. Yeah. All right. So, we are now moving on to business requiring action. And uh would anyone like to make a motion to approve items B through E by consent? I move to approve items B
064through E by consent. >> Wonderful. Do we have a second, >> Lisa? You um let's see. So, we're going to do the meeting. Um Tara, why don't we start with you since you're online? >> Hello, Renee. >> Sullivan, yes. Russell, yes. Christy, yes. >> Yes. >> Nelson, yes. >> McConnell, yes. Yes. >> J Cornier, yes. Great. And then we are going to vote separately on appointing the treasurer. Uh Deb, would you like to make a motion? >> Sure. I move to appoint Julie Dolan as treasurer as presented. >> Second. >> Lisa second. Uh we'll start with you again, Tara. >> Lozer, yes. >> Russell, yes. Christie, yes. >> Yes. >> Nelson, yes. >> Melo, yes. >> Yes. >> Deon, yes. All right. Moving on to reports and communications. Uh so report of the chair before
065we started the meeting we were chatting a little bit but one thing I'm hoping to help us do is take a look at this board governance and the norms and just how we can be as effective as possible because all of you bring a lot of um expertise and time to what you do and so just helping us make our meetings and our work together as effective and efficient as possible. Um, one idea I wanted to float that I'm not saying that we should vote on it, but to consider is could we create some sort of norms around when things are uploaded to the agenda? And my thinking here is uh knowing that there may be exceptions like an emergency or thing that has to get talked about. If we know something's going to be
066on the agenda that the materials get uploaded one or two days, 24, 48 hours in advance. Uh I know I try to prepare for the meetings and I know the expectation we have is that we have to read through things and so this way it gives you ample time as a board member to be able to do that. Um and if it hasn't been done that we have some firmness around whether or not we talk about the item in the meeting. Um just want to maybe throw that out there for consideration. Um, the other thing I'm going to bring up is uh I wanted to there's we have a draft agenda um that I will voice over and um Ben already pointed out that in two and a half hours it's a lot to get
067a lot done. So, um, what a proposed agenda might look like is that we'd start at 6:30 and over dinner have some of the mandatory training that we're going to do, which will be for us to help us as board members from the person that I don't remember their personal name. >> Y >> and um maybe to have that be more directive and less, you know, just really kind of here's what we really need to know and make sure we're all clear on what we need to know. Then between 7 and about 8:00 um talk about some of the board governance issues and around meeting effectiveness and norms and potentially looking also at governance around how we are multiple districts within SAU and think about what might we'd like to learn about or how can
068we do that even more effectively. Um the next hour we had two things come up. One was how can we align as a board around um negotiations with um the teachers and that's something that hasn't been happening with our handover Norwich United boards and so being able to spend some time just understanding differences between Vermont New Hampshire and how that works and also clarify how we're going to approach that and then Neil had suggested that we talk about legislative engagement um and just how we as a board engage with our legis legislators given the time challenge. What I'd like to say is maybe we hold that. It's also Neil won't be at the meeting and maybe do that um in at a future SAU meeting where we could have that on the agenda, but that
069would give us more space to on the governance on negotiation issues and and maybe anything else that people want to add. So, I'm going to stop talking here and maybe just invite any feedback from the White House has on what I just shared. >> Yeah. Um, one, thanks so much for all of this. It sounds great. I agree taking things away is better than fatting. I am wondering based upon all the governance questions and the fact that we're two states and it feels like we have we often have the same conversation over and over again which leads to we need to ask the lawyers about it >> and I know it is expensive to have a lawyer be with us for two and a half hours. However, I am wondering has there been any talk
070about inviting one of the district lawyers to come so that in real time if we say we would like to combine our meetings on a more regular basis so that we don't have to keep showing up for the same discussion multiple times is that legal >> and having that be like a real time answer I just think that that would help us move forward instead of having the discussion and then momentum sort of peters out because we need to consult lawyers. And again, I think that would go for negotiations, too. You know, like if we're having a discussion about how to align our negotiations, maybe we can, maybe we can't. I don't know the answer to that. And I'm sure there's lots of things that I haven't thought about. So, yeah. >> And again, I'm
071not saying it's a good idea. I'm just wondering >> question. Yeah. I'm not. Thank you, Ben. >> So, I'm answering a followup question. So, Will Phillips is going to be in attendance in person. Mhm. >> You mean he is a lawyer? >> Is he our lawyer? Is he Okay. I I don't know. NHSBA I I I can't answer that. I don't >> question is he presenting and then leave him. >> Uh Robin, I was only going to have him for a part of the meeting, but we could potentially. He has been looking at some of our, you know, our compact and some of the other our policies and things like that, too. So um he was going to present on right to know some of the issues that we've been having with board communication things
072like that. Um but he is really interested in the governance piece overall too with the two states. So, and we have had conversations in the past about that just in terms of meetings and efficiencies that we can achieve with meetings and we can do the meetings at the same time on the same dates as long as we're warning them separately. So, we do have answers about some of these questions probably that you're asking about in terms of consulting with attorneys in the past. So >> my second comment would be that there's a good argument to be made that any conversation with our attorney who is not volunteering it would be being be built for their time. >> Well, that's what I said. I recognize it's expensive with the attorney. >> Yeah. >> And whether we're
073okay with that is a different conversation, but that would >> no matter how generic we get, if we're having conversation with our attorney about anything related to negotiations or anything legal stuff that should be one has the center of the meeting. >> Uh Garrett, >> I thought for chairs wasn't there, but I thought that we had just removed the unified district and we removed the legislative engagement. We were just going to do >> Oh, no one told me that. >> Correct. Mandatory training. >> Thanks, guys. >> I mean, let's talk about it now. >> You're right. >> You have it on the agenda. mediumess, effectiveness, and then the negotiations. And then we're thinking kind of, you know, the 7 6:30, 7:30, I think, and Neil's going to like this. We were thinking, why don't we
074actually make that to like Robin's house like 7:30 or like give it a proper hour because by the time people get there, do our dinner, whatever, like this is kind of a big deal, I think, right? To kind of and it's going to be broader than just like mandatory train. It's going to be like what is the role of board member just remind everybody open meeting law stuff like what we should write that's the point of that and then I was going to move into meeting effectiveness and board norms which is kind of the same thing it's like oh >> right board members just kind of a reset as far as like rules of engagement what we should be doing with our meetings and then I think at that point we're thinking let's actually the
075negotiations could be a good 45 minute to hour conversation as well and that's kind of I I think really learning for all of us about what are the differences in the contracts what is in some of these contracts that would be a non-public >> and kind of would flow into the conversation on the budget committee stuff for everyone talk about okay these are our that's just like these are nuts and bolts like what have we agreed to percent increases and whatnot but it has nothing to do with all the other stuff that is in these contracts that are bargaining tools as well or at least people are really important to teachers right they were kind of often times it's not just about the the dollars and cents. So those are the three things I think
076that we were thinking about doing because the unified district >> at least from my perspective that could just be like >> we could be talking about that forever unless this guy is there and he wants to give us just an overview again educationally about the un the contract and the path because I think that is something that >> most of us haven't spent a lot of time reading and probably should >> which is not his expertise just about >> but as far as like how we work together as a board sorry to keep talking about how we get like you know maybe should we come together as one board and get rid of all four boards like that's going to be like I mean at the end of the day like I think >> kind
077there's a lot better things to spend our time on three hours than that because there's no answer to that right we don't really know like that that's kind of preparing for >> what happens if >> Vermont blows up all the districts and New Hampshire does something else like okay that's a convers >> no that was yeah no Sorry, my handle. Yeah, sorry. So, I'll fall on my sword. I had a really busy day, so I know you emailed me and I just this like I feel like I just >> No, no, you're fine. >> There there are for everybody there are minutes in the four chairs committee meeting and a lot of this is in that that piece. So, um but yeah, thank you for summarizing that. That's that's my recollection. So, I'm sorry, Gary.
078>> Okay, Neil's not there. So, we were kind of can't take it back and then Ben had his hand up and then Deb >> and we may talk about the same thing but on the policy committee would like to add something as well which we've talked about with several groups that and you and I have talked about it as well and it's been well >> okay De just a quick question you saying the minutes were there in the four chairs committee I confess I've never once looked at the minutes of the four chairs committee meetings but maybe is everybody else reading No. >> Okay. Well, anyway, but I'm wondering if maybe that's a good thing to do, which would, you know, sort of grease the start of the next whatever next board meeting you go
079to. I confess it's not even occurred to me. >> It could be a good board norm or something to myself. >> Um maybe last two. Well, I haven't heard >> Actually, at some point I would like to jump in. I've had my hand up for a while. Um >> if that's okay. I have long been of the opinion that in any board training context that every new and maybe existing board member if they haven't touched it should be provided a copy of the articles of agreement and any agenda there too because that is such a critical set of documentation um that should guide the entire board and I think we are missing in any board training if we skip over that, we're missing um sort of the the keystone of of of why we're here
080and how we do the two things as a board that we're tasked to do, which is to prepare a budget and to hire a superintendent and support that superintendent in their job capacity. So, if we could loop that in at some point, I would be a huge fan. >> Thanks, Sarah. Rene. >> Uh, that was one of my three things that I was in request. Um, >> I think it's it sounds like pre-work would be helpful of reading everything Tara just outlined. And then the most recent Norwich and Hannover contracts, teacher contracts, >> which are so right, but it is a different thing to say go find it versus Gina's sending out the agenda and here's >> I'm happy to meet for the meeting. >> That's good meeting. That's what it's good meeting. Hygiene send
081it out. Um, one question is articles of agreement. Just so in case others want to be super clear that the articles of agreement that created the dress, that's what we're talking about. Great. Okay. >> Okay. Do you have a comment and then Garrett? Yes. And then I'm gonna close my comments. >> No, it's just a general comment that um Deb is not the first to kind of bring up four chairs history functionality. Like I said, there's been on off and on debates about what should four chairs be doing and if it should even be a thing. Just putting that out there, but all that could be discussed and debated. >> Thank you, Gary. So I was just saying kind of like reel this all back like it with that comment right with the compact if
082we do have this gentleman there and he is talking about you know open meeting law uh you know like norms as far as email it would be appropriate you could just maybe that would be the way to work in this kind of unified district at least we kind of hey let's hit the treetops or at least the details of what the compact is what the rules are you can maybe give us a little bit of think about how does it change what what happens if something does blow up across the river and we want to get up and we want to use that to our advantage, right? To something like what who who can change it, right? Like we keep Neil always says you'd have to it's in the constitution, right? So maybe we leave
083it at that. I think we're at four chairs was getting into something about working as a unified district. I mean again we could sit there and just I mean we could just be going around and round and around for two hours about plus on minuses about unified district. to anyways I think we could do that to Terara's point like keep it as part of the bigger thing which is training effectiveness board norms you know open meeting law compact it all be kind of sessions one and two right and then move into the negotiation stuff in the public and that's already >> right all right last comment >> yeah so one of the things I think you and I had tossed about and we talked about it at four chairs and it just didn't quite make
084it into the minutes I think. Um was doing um some prep part of that prep work um preparing some sort of very light lift like two minute click click click kind of survey because part of the governance thing that we've talked about um all of us kind of individually is how we communicate, how we um you know prefer to function in terms of committees versus full board work versus so just getting like gathering some of that data to share at in the context of this order treat. Not that we're going to like radically alter how, but I it could be really interesting if we realize that actually 12 out of 13 of us really prefer committee work to you know making decisions as a whole body. That could be really informative. Um, so or you
085know I don't have time before my for the meetings to look very much so I only have weekends like and so Gina and I had thought about maybe trying to get some very quick um data gathering together as part of that pre-work if that's it might be a good idea to the board. >> Okay, last question. Can I >> Oh, you sure? Yeah. Um, so as far as things like training, all this stuff, who is actually >> doing who's actually going to be >> will so he's kind of he's really like the person for these. >> Yeah. >> He does the trait of syndrome. I'm sure. >> So he does. That's right. Train and then he would also do the So yes, this could be a perfect. Okay. So he's kind of the teacher >>
086student voice. Okay. >> Just to reiterate, he's not >> our lawyer is not a contract expert. He's not expert. Just general behaviors. board. >> Yeah, sorry. >> Moving on to committee reports. Um, any committee be had fun? >> Carrie, did you want to share? You are the chair of our uh do you want to just share a quick update on our timeline? >> Yeah. >> So, our committee is named something >> Yeah. What's uh performance evaluation? superintendent performance evaluation committee. >> Thanks folks. Um we have met and divvied up the staff that we're going to meet with and we're in the process of completing we're almost done uh completing those interviews with staff and then compiling a draft to bring and then we will share it. One thing I noted, Robin, in your update, yes.
087Is that you are going to put together a self-review, which is something that I've historically always seen in performance reviews and is not in ours. And I think that moving forward, our committee should ask that and make that like I appreciate that you're proactively doing that, but that would be a more holistic performance review process that reflects how people get reviewed. So, I would love for us to add that to the process moving forward. I mean in at least when in when I recommend performance review process to people, it's typically you do a self-review and then like your manager reviews you. So it's um >> Jay did that in the past. >> Yeah. And the conversations that you as the board chair will have with them. You present yours and he presented his and then
088you sort of had a discuss of it. >> Yes. >> Not not beforehand. >> But not beforehand. >> Not beforehand. >> Well then I think maybe that's what I'm advocating for is it's useful. I think when you're presenting is to be able to see something in advance if you're going to write something. >> Yeah. >> Okay. >> All right. On to the superintendent report. >> Well, I did submit my report, but I did want to talk about two things, which is staff appreciation week. We've been celebrating the staff. I sent out um just a thank you and appreciation in my monthly newsletter to all the staff and we've been holding ice cream Sunday parties at each school. Today I was at Marian Cross. I went to the middle school last I mean not not the
089middle school race last Wednesday the middle school tomorrow and um SAU on Thursday and the high school on Friday. So, I'll be doing that. And then I have been reviewing my goals that I presented to you at the beginning of the year. I've been looking at those and what I've been able to accomplish, not accomplish. And so, I was going to do actually it's all written report about that and present it because that actually is process that I use with all the principles too. I have them do self-reflection based on the rubric and as you know I've been meeting with them and reviewing the surveys from the staff and looking at their self-reflections and my um overview of the rubric with the principles too. So I feel like I'm having other people do it. I
090should be doing it for myself too. So So >> I'm actually yeah doing that. So, yes, that makes it >> any questions for Robin. >> Okay. Um, let's move. I think Lauren is on the Zoom. Oh, hi Lauren. >> Hopefully everyone's had a chance to read your excellent report. Is there anything you need or want to add before we end ask for questions? >> No. My report, you have it and I'm happy to answer any questions. Anyone have a question or two for Lauren? Renee has a question for Lauren. >> Uh, curriculum. Um, I there's so many components to curriculum and I I fully appreciate all the work that's gone in. So, don't want to like make a wrench, but um there's been a few questions that I've gotten from parents at the race school,
091but I think it trickles to all schools. um things like health or technology that aren't necessarily like math, science, English, like are you doing curriculum work for those too? >> Yes. >> How does that >> I'm over here. Yes, I'm over here nodding on screen. Sorry, Zoom is so very awkward. Yes, we are. Yes, we are doing curriculum work across all subject areas. um this push that uh really did in the months of um March and April really had a big focus on science and math and much of that was already published for our elementary schools especially. So you'll notice on that list there wasn't m many updates for the elementary schools. Um but next up I'm doing English language arts and then moving into all of our electives and specials categories. So that would
092include things like health, PE, music, um technology, all of those um elective pieces at the elementary school, middle school, and high school level. So yes, they are coming. Many things are already in awesome draft form by our teachers. Just need a review and kind of a final stamp before they hit uh prime time. >> Cool. Awesome. Do you have an expected timeline on that just so I can respond to questions I've gotten? >> Yeah, sure. If I'm being super realistic, end of summer. So, we're talking big projects in June, July. >> You could say next year. >> Yeah, we're gonna be but realistic. Um because so much is already created by our teachers. It's just the final review process. Uh so, June and July will be big pushes in those other areas. >> Thank you.
093>> As always, please any any parents are welcome to reach out as well with specific questions that may not be published. All right, I'm done. Yes, the um all of those areas have worked on their publication in the teacher documents. So, we already have drafted, but it's now putting it into public facing documents. But yeah, we worked on that a few years ago. >> Thank you, Lauren. >> You're welcome. >> Yeah, Lauren, sorry. just maybe one suggestion um is just remind the public like whenever we do this um where those documents can be located if you just included a link you know to the public facing part because um I think people if you're not ready to look at it you don't pay any attention at all as to where it is and so if
094it's just there every single time it makes it easier >> that sounds great thank you >> welcome trying to save all the phone calls you're gonna get >> I love that idea All right. So, I did upload my newsletter. Um, just very briefly, just the business department, we're staffed and everything else. Um, we shut down purchase orders and everything else. Uh, there'll be stragglers, things that we just can't avoid. those things. We're just taking them as they come. Um the audit reports are almost in the full draft mode. They're pretty much there, but being in the final review with the other um auditors and then hopefully we'll get that real soon review through that and go over any questions that I have and everything else. And then once we get to that, we can get
095the um audit report uploaded for you guys to review. And then um just human resources um just I kind of mentioned before Pamela Eastston who will come on board she'll be working with Amy a couple days before she comes on fully in the middle of June maintenance department I think we kind of facilities I kind of tapped on that and food service we don't have a committee committee but we've put together a focus group which is going to start you know involving students staff parents we've invited and everything else to kind of start looking and getting everybody's idea because I think it's going to be for the program to really move forward the way it needs to in sustainability. We need to get a lot more input. No one person's going to fix it >>
096and that's what we've come to and a focus group is a better way to go about this getting the input. Um, and then I uploaded the financial report after disappointed here because after last report where I thought we were going to close to be closer to maybe a minus now deficit of 10,000 due to changes in staffing and leaving and things like that, we've got payouts and other things that will continue to happen. So due to that um instead of having about 133,000 um surplus and expenditures it'll be close to 92,000. So that brought that down. Um preliminary talking with the auditors and again I don't have the full draft report right now but they made an adjustment about 57,000 for FY25. So if I add that in and take into account our revenues that
097we were already proposing roughly about 146 or so um deficit uh due to not having a contract with lime and stuff. So where I'm looking at right now is back to around 111,000 deficit which is still better than what we predicted during budgeting of close to 160. But since our last meeting, there's been a lot of, you know, things have happened, changes have happened. So that's where we're at right now. Um, and the primary when it comes to the expenditures, the uh clearly the insuranceances, the health insurance that really kind of hit us this year and everything else and then travel. other than that, I mean, most of we've gotten tried to kept the expenditures down, decreasing as much as we could and everything else. And I think that that's kind of where I'm at.
098And I just kind of uploaded also the supporting documentation just to back up what I have on the report. Have any questions? >> Any questions for Teresa? Thanks, Teresa. >> Okay. Just wanting to make sure and I'm hoping it's just a a yes that um we're okay with the shortfall um in revenue coming out of the tax bill that this new shift isn't going to create an inability to pay our bills. We're okay stuff, right? >> Yes. Okay, guess that's all I need. Thank you. >> Any other questions? Okay, thanks Teresa. >> All right, we have reached the point of the evening of uh non-public which we said that we will need. So we will need a motion. >> Did we say lie? You just something we need a motion person. >> Okay. Okay. >>
099Sorry. >> Is there someone willing to make a motion? Do you had one question? >> Oh, sorry. Sorry. >> I'm sorry to bl the board with this, but I just wanted clarification. I got an email from you, Robin, saying there's a community survey. >> Please fill it out. >> Yes, >> that is from you. >> Okay. Nowadays, you can't trust anyone. >> So, everyone out there got an email from Robin. Fill out your >> Well done, Linda. >> Um, sorry, derailed. >> Sorry. Thank you. >> Oh, we Oh, thank you, Deb. I move to turn to non-public session at 7:29 p.m. under RSA 91- A 3 to B. Correct. >> All right. Honorable A and B. A and B. Great. >> Anyone second? I will second it. Okay. Uh let's wait. Should it be A,
100B, and C for HP? Okay, possibly NFC apparently Robin said >> okay A through C. >> Okay I will second that again. Sorry. We'll start voting with Tara. >> Yes. >> Sullivan. Yes. Russell. Yes. >> Christy. Yes. Sorry. >> Yes. >> Nelson. Yes. >> McConnell. Yes. >> Jacone. Yes. Right. Thank you. We will Another opportunity for the public to make comments. Any comments from the public? Great. Okay. Moving on. Any agenda topics for the next meeting that board would like to add? Yeah. Do we not? >> Oh, scene one. Rene two >> logistical question. Is the is the retreat >> filmed and is it technically a meeting? >> That is a question meeting. We have not had in the past since I've been here. >> Where is it? It is >> when I think here
101May 20th I haven't been told where. I don't think I beware. Okay. >> May 20th with all meetings open to the public. >> Anything you'd like or something would be fun. If you want tough variety, it's not a rapid vegetarian. >> People get a rapid name >> just for next meeting. just make sure that the budget um process review committee >> yes it's on there because that's where we'll >> be closing our >> and oh >> and I'm sure it's on there just the um the spec review and the and a non-public session on that >> oh yes >> um so I have a motion to adjourn >> I move to adjourn at 8:19 p.m. Second Renee. Uh start with the Tara voting remotely. >> Helo. Yes. >> Yes. >> Russell. >> Christie. Yes. >>
102Yes. >> Nelson. Yes. >> Yes. >> Deaconia. Yes. Right. Our next meeting is at June 9th and our retreat is May 20th. Have a great night. learning shows.