001All right, we can bring this school board session to into session, I guess, at uh 6 p.m. on the dock. And we can open public comment for 30 minutes at least. Um, however, I know you want to speak. You want to do it with some kids first? >> Yeah, of course. >> Okay, let's I we will make sure that you got time. >> So, um let's go to uh the field trip presentation because it is hot and you guys had field day. So, I'm sure you're very excited to get this done and over with and back home, right? >> Yeah. >> All right. So, are you going to introduce them? >> Sure. So this is Leo and Aubrey Greeny, fourth grade and third grade. They both have experienced different types of field trips this year
002and so they just wanted to take the opportunity to talk about those and what they learned while they were on those um and then take any questions that you might have for them. And they know that your job is to um oversee the school and hear all about the school. And that's why it's important for the three of you and um Molly and Ellen to be able to hear the um the student experience. Right. So Aubrey, are you going to start? Are you >> Do you want to start? >> And remember, this is a great opportunity. This is important information to use a strong female voice, right? All right, let's do it. My name is Aubrey Grady and I'm in >> Aubrey. Can I interrupt you for just one second? >> Got to be a
003little louder cuz everybody on the camera needs to hear you. >> Yeah, we'll turn the AC back on in a little bit. >> But you can almost yell at me and it's okay. >> All right. >> Thank you. >> My name is Aubrey and I am in third grade >> at Newfield Elementary School. This year my class went on field on a few field trips at the beginning of the school year. At the beginning of the school year we went to the SEO science center in Ry New Hampshire. We studied the sea during our first whiten wisdom unit. At the SE co science center we learned about different types of whales and their abilities, disabilities and what they look like. My favorite part of the Seco Science Center was the petting zoo and the ship
004playground. At the petting zoo, we saw sea an enemies. We also had the whale mobile come to our school to teach us about whales. We were able to go like in go inside of a life-siz well and learn about it. My favorite part of the whale mobile was the skeleton. In March, our class went to eight. Our class went on a field trip to the mall of Shepard Discovery Center in conquered New Hampshire. Our class was learning about space, so we were able to see many things we learned about up close. At the Discovery Center, we learned about constellations, black holes, our atmosphere, planets, and more about space. My favorite part of the the Discovery Center was everything. It was my favorite field trip of the year. >> Awesome. Thank you. >> What is a
005constellation? >> A constellation is when so stars on the picture. >> Oh, cool. >> And do you know one? Do you know a constellation? >> The Leo. >> Leo. Brother. >> Um, I forget the rest of them. >> Yeah. So, the the whale when the whale was blown up, the life-sized whale was blown up in our multi-purpose room and you got to go in inside the whale. >> Tell everybody what that's like. When you say you liked the skeleton, how was that displayed inside? >> It was kind of like a picture form on the whale. >> Okay. >> Wow. >> Uh, can you tell us what whales you studied? >> Um, I studied a blue whale. >> Mhm. >> And some other people studied different whales. I forget which one. >> Can you tell us
006one or two things about a blue whale? >> Um, it's the biggest sea creature on Earth. Oh wow. >> Or it might have been the biggest animal. >> And it eats um krill. >> That's right. It does. >> All right, Leo. You want to piggy back off of that? >> All right. >> Thank you, Aubrey. >> Thank you. >> All right. So, Leo, she you know, she used your voice, so step up, right? >> All right. Good morning, member. Good evening, members of the school board and Newfield's community. My name is Leo Greeny. I'm a fourth grade student in Miss Martin's class. This year, we had many amazing opportunities to invite guest speakers into our classroom and go on field trips. One of our first guest speakers was Miss Dobby, who visited our class and
007taught us about the literal and figurative heart and how they connect to the brain. She did a great job showing us how information is transferred throughout our bodies and how to be healthy and kind. Our next guest speakers came from the Mount Washington Observatory. They taught us about extreme weather on Mount Washington. They also brought tools that are used to collect data in the summit. We are able to compare the differences between the conditions on Mount W Mount Washington and here in Newfield. It was a lot of fun passing around real tools and collecting our own observations. Finally, we invented we invited a member of the Newfield community, Mr. Art, to talk about his experiences surviving the wilderness. He showed us how simple everyday objects can be used in a survivalist situation. He also shared
008some really cool pictures, objects to pass around and to hold it and told us where we can find megalodon teeth in Florida. In the spring, we went our on our first field trip off campus to the Boston Tea Party Museum. It was a fun hourong ride on the bus, which gave us a time to bond with our friends. When we got to Boston, we had the chance to visit a huge playground and had a blast. At the museum, we had a chance to Oh, we saw real artifacts from the Boston Tea Party and took on the role of an actual person from that time. We even went on the ship and dumped tea into the harbor. Our next field trip was the state house in conquered. We explored historical artifacts from the museum and we
009got to experience how the branches of government work by sitting in the chairs of real congressmen and senators. We even got to check out Governor Ayat's office even though she wasn't b she was busy and not there. Finally, we took our annual trip to Camp Lincoln. This was my fifth time going on this trip and every year is even more exciting than the last. This year we got to swim, kayak, do our tree and climb the high ropes. It was I was extremely nervous to walk the catwalk which was high as high as this building. But I was able to face my fear and I did it. This was an experience of a lifetime and helped me step outside my comfort zone. As you can see, at Newfields Elementary School, we are able to participate
010in many different activities that enrich our learning experiences, grow our friendships, and teach us new skills. Some of these activities even help us learn. We have the courage to do things we might have never tried before. Thank you for supporting the students of new fields and giving us the chance to engage in these important opportunities. Leo, you know what? First of all, nice job. Beautiful job. I noticed a few things. Lots of amazing information that you talked about and your voice was loud enough that everyone could hear and I noticed that you tried to make and did make eye contact with the audience. Fantastic job. >> Thank you. Um, can you tell us can you imagine when you're sitting in one of the chambers and you got to sit in the Senate or the Congress,
011can you imagine yourself potentially being that? >> Maybe. I don't know. It is a complicated job. >> It is a complicated job. You are correct. >> I elect you. Do you all have any questions for Leo or Aubrey? >> Come on, they're waiting for him. >> I had one question. Um, do you have any tips how I can pronounce anemone better? Cuz I don't know how you said that. That is a word I always struggle with. >> I have no idea. >> Just you must have practiced it. And Leo, I I actually underscore what Prince Griffin said too about the eye contact. Like that was so impressive. I have I hear adults talk to me who don't make eye contact. So you guys are and I think Aubrey I saw at least one or two
012I count that too but you have a a year to catch up but that was really awesome both of you. >> Do you guys have field trips that you're looking forward to for next school year or >> can it be like >> Okay. >> What about you Aubrey? >> Party in a different way. >> That's right. >> Thank you both. Thank you guys so much. Really great job. >> You did a great job. >> You do not need to hang out here if you don't want to. >> This is going to be a very boring meeting from there. From here on forward. >> Go home. >> Thank you. >> All right. Thank you. All right. So, public comment, I know you guys wanted to say >> Yeah, >> you can. So, the way public comment
013works, cuz I know you guys haven't been here before, is state your name, um, but you're a New Fields resident and, um, typically we have a time limit, which we barely adhere to because we know everybody. Um, and it's usually about 3 minutes. Don't worry about it. Um, and then as a board, we are not expected or required to respond. So, we'll take your information. We may or may not have comment, but um, we definitely want to hear what you have to say. So, >> you can either stand or sit or however you'd like. >> Yeah, you can. Yeah. >> Okay. Uh, good to start. >> Good to start. >> Okay. Um, hi, I'm Natalie Lucius. Um, I'm a New Fields resident, live right here on Scaffic. Um, my daughter Eloise is going to be
014in kindergarten next year. Um, I'm also a pediatric dentist out of Exit. Um, so my day all day long is talking to parents of children and it's a great job because I have a really good pulse on the community and what's going on. Um, but that means I have a full-time job. And my biggest concern bringing Eloise into kindergarten is after school care. Um, my husband is also an engineer. He works full-time. We don't get home until 4:45 5:00. Um, and I know you guys had after school programs in the past. Um, you had great kids before COVID. You had Seven Rivers, but when that house sold, now they're shipping them up to Durham. um which is seven hours is a great option, but I only have like an hour and a half with my
015kids after work every day and I don't want to spend 20 minutes going up there to get them, 20 minutes coming back. Um I'd rather spend that time at home, valuable time for me cooking, spending time with my kids. Um, so I did a little research, talked to some families at my job, um, googling and we are the only elementary school in SA16 that doesn't have an affiliation with the Y. So, I was just pointing that out as an option. I know that there are also Courtney and I run on the board of Nurture and Nature. So, we know the ins and outs of daycarees um and insuranceances and ratios and hiring and all that fun stuff that you guys do, which is nightmare. Not what I want to do. Um so, I know that
016there are some logistics around insurance, having the kids here after school, um whether it's insurance or having the teachers and pay the teachers versus having a community member come in, all that kind of stuff. So, I know there's like a million in one hoops to jump through. I just think that this is something that you guys have to address to keep the kids locally for the parents who are working. Um, and like I said, the first thing that I thought of is the why because literally every other elementary school in SC16 has that as an option. Is it the best option? It's an option. It's better than having to drive all the way to Durham. Um, but I definitely think it like it'd be great if we could keep them here. if there was options
017around that, what would that look like? Exploring different ways we can have that happen. I know you guys have like different after school clubs. That's been mentioned to me a couple times. But what if my daughter doesn't want to do robotics, right? What if she's interested in something else, but because I have to work, she has to go to robotics club. That feels kind of unfair to her. Um, so just trying to brainstorm options. I know it's not like a simple fix, but I'd rather have them here, have them be part of the community than be home with a sitter that I may or may not know well that I found off Facebook um driving my kid back and forth. So, that is my concern. I will pass it on to these two lovely ladies
018who are also of similar concern. >> Um Courtney Thompson, I'm a New Field resident as well. Um, and I know some of you through the fronts of the library that we know Jane through and that Natalie and I volunteer with, um, along with the Nature Nature Board. Um, my daughter Annie will be starting in the fall as a kindergartener. She's extremely excited. Um, but in a similar situation to Natalie, I work full-time um, from home thankfully, but my husband works full-time as a police officer and his hours are just bananas, as you might expect. Um, so we are very fortunate that we have nurtured nature right now, but are just struggling with what are we going to do with Annie? Um, from the hours of 3 to 5. Um, so I actually spoke with um
019the library with Britney over at the library. She gave some great options. She said that while the library does have after school um activities, you need you need to have a parent or a guardian with the child. but she is more than willing to figure out if there's opportunities to do library programming here. Um, so that might be an option. Um, similar to Natalie, just with like finding someone random off of social media, um, while Newfield certainly is a more affluent community, a lot of people really can't afford to pay a babysitter$25 or $30 an hour just to have them watch your child. Um, and that's the unfortunate thing that a lot of families, ours included, are coming up against. Um, so I am, we are very active in our community and more than willing
020to find ways that we could engage with the community, too. Um, I grew up in Connecticut and we had a senior center in town and seniors would come in one day a week and they would take care of the kids after school, but also do fun ways like fun activities with them. We have an older population in town. That could be an option. Um, I've also spoken with um some of the women that are on the news field um the PTO um which I'm probably volunteering with too because I can't say no. Um but I know that they have expressed similar concern and just how what other creative ways um can we keep kids here, keep them safe, um make it easier for families and keep Newfield such an attractive town to want to live
021in. >> Awesome. Can I can I add back again? Um, just a little quick story about myself. We live off the scaffic road. We need a bigger house. We were looking to move. I was seriously considering not looking at a house in New Fields simply because of the after school program. Um, I am under contract for another house in Newfield and here I am. But it gave me severe pause to be concerned about that after school. >> Cool. >> No, that's great. Yeah. Um Stephanie Ryman, also um resident live on Keith Drive down the road here. Um our 5-year-old son, Theo Ryman, is going to be coming in the fall, so we are also very excited. Um curious, I feel like the ratio of boys to girls is I've met all the little cute girls,
022but um so I won't reiterate, I feel like they are more involved. I travel a lot for my job, so it's hard to be covering all of New England. Um doing a lot of overnights in Rhode Island and Vermont and Maine. So trying to kind of jump on now and see where we can kind of divide and conquer. But I just reiterate those sentiments about the concern. It seems like the neighbors that I've spoken to that have older children, everybody raves about Newfields Elementary. That is not one of my concerns whatsoever. It is more it seems just inconsistent with the after school um and what the options are. So if I need to get my mother-in-law to, you know, force her to come one day a week, so be it. But it just I need
023some kind of consistency or some kind of schedule that we can adapt to. Um so I you know my sentiments lay with everything the the girls were saying. My other question was in noticing and watching the bus routes um on Heath Drive. I see the bus stops and the boys and girls are coming. It's not going I I'm just curious if it's taking a loop because if you've got kindergarteners and first graders like are we expecting them to walk all the way up the hill to their house or is the bus the bus taking a loop? So I wasn't sure if there's a better way for me to look into that. Um because you know let's say a babysitter or somebody has to meet them, I'd really feel more comfortable with the bus dropping them
024closer to our home. Um, so that was the only addition I wanted to make to that just in regards to bus schedules and how that works with the other ones. >> All right. I don't think we're prepared to um comment on anything yet, but we'll take your information. We'll take everything that you've said. We will um really see what we can do, discuss it. I obviously know two of you very well. Um, and then we'll see what we can do for the fall and will at least be communicative. It's awesome that such a vocal kindergarten group is coming in. We love that. Um, but any new kind of thoughts that you have, um, please reach out to Susie. Let her know like if you have any like additional ideas, additional things that we could do,
025we're open to it. I just texted you the list of all the after school programs in the SAU that I was able to collect. >> Okay. >> Um so birthday kids is on there from exit the YMCA kids strong they do action kids and I didn't put seven ribbons on there um for us but that is some I also told Jane I was going to look into Stratum Tical Learning Center because they did do it this year for Stratum. However, they had chosen not to do it again. um they felt like the elementary school age kids and the daycare age kids kind of clashed which is fair. >> Um so they are not going to do it again cuz I was like oh that's like right around the corner to drop them off but unfortunately
026they're not doing that again. Um but anyway that list has what I could gather. Um I'm sure there's more than that over to you. >> Yeah. Thank you. >> Cool. Awesome. Thank you. Can can I just I just want to thank you like this is so um >> uh energizing and invigorating to hear active activated engaged parents. >> Um please do not feel anything but like thanks for coming and talking. Um I hear everything you're saying. I know it sounds like we're not going to do a formal response, which is fine, but I think um do know that Susie has every parent's back and uh the school does, we do as as a um a board and I think hearing feedback is the only way that we can make good change. And sometimes um I've
027seen things evolve um and needs evolve um and it sounds like there might be an evolution of of needs uh now compared to a couple years ago. So um this is great. I'm just really thankful to >> Yeah, I put something in. >> You never know the mix back, but I put something on social media just like, "Are any other parents in town like dealing with this?" And I did a five different people that are like, "Yeah, my kids were in a similar situation." Um, and to Natalie's point, like while the Sound River Rivers program sounds fantastic, little kids, and maybe it's because it's my first that's going, you know, she's only five, but it's it's a wicked long day for them when they're going from like sometimes napping even like during the day like
028at their nature, they're outside all day and sometimes they take a nap to like then totally new environment just going to kindergarten plus a new after school program plus being bus like I can see where a little more then. >> Yeah. >> Okay. >> Yeah. Thank you again for the feedback and taking the time to come out and talk to us. >> Absolutely. >> Thank you for listening. >> Thank you. >> That's what we're here for. So you you you're welcome to continue to comment. You're welcome to stay. You're welcome to go. It's going to be a pretty boring meeting, but you you know you can >> truly appreciate it. >> You can hang or you can you can go. Um, but if you think of anything else, just again, let us know. Susie is
029really open to any kind of progress and improvements we can make for the school. >> Um, uh, my office manager, she takes her kids to Chester Academy. They had just started this year of a four school program at the school. >> Um, it is they pay the school directly like the check she writes out saying Chester Academy. Um, and it's amusing that they just started. I had sent an email to the principal there. I was hoping to hear back. Um, but I really think that they would be a good resource. They said it have to be like SAU approved. I'm sure there was some voting involved. I'm not exactly sure exactly how it all played out, but they do have an on-site before care program that is at the school and I thought that might
030be a good way to look into things. So, at >> Cool. Thanks. >> Thank you very much. >> Thank you. All right. Um, let's move on to annual capacity report. >> Is that you, Ellen? >> Um, yes. >> Which was so interesting to read. Thank you for >> Oh, you're welcome. >> Never seen that. >> Again, it's it's to get ahead of the open enrollment as we know is which is a trend in our legisl legislature for the last couple of years and will continue to be a trend as predicted. >> Open enrollment was just tabled. HP 751 was tabled today. Yes. Which is great. I don't know if you guys heard that. >> Yes. Um and you know that being said, we know that it it has it it was able to build a
031lot of traction and you know we expect it to continue to come up year to year. Um so yes, so this is a way for us to get ahead of it by, you know, filling out this capacity report. Again, as you can see, it's not completely filled out. Um and that's because a lot of it is summer work that we will do as a um as an ad leadership team at the SAU and also as an administrative team um with our colleagues Susie included at different buildings to talk through some of you know what might be um you know special education um programming um you know maximum capacity what might be our target um capacity for classrooms of various grades and sizes. So these are things that we will um collaborate on and build some
032alignment around um and then you know report back in the fall. This was this and then the associated policy which I know is later on in the agenda >> um but JF are just for first read only. There's no need to make a motion or anything like that just for again to just give you a glance as to what is coming down the pike. >> Okay. One of the things that I noticed on this that um I was curious about and we have definitely you know some average class size and stuff like that. Do we have a student teacher ratio that would be an ideal um in general for each of the class sizes? Um cuz I mean right now this looks at okay current year enrollment and average class size next year's enrollment projected.
033>> Um but it doesn't really tell me much about like what those that student teacher ratio student teacher ratio pair parah should be. Mhm. >> Um and that definitely leads into like a room capacity >> analysis as well. >> Yeah. You know, another purpose to bring this up tonight is to gather feedback. So that's really helpful take a note of that. So you know, do we want to add that in? You know, what is the what are the recommendations regarding that? So I we can look into that more. >> Yeah. I mean, I would look at that one like the student teacher pair ratio. Um what's the typical what's the average? what's kind of the average for schools our size as well as in the area in the state and then what would be like
034the sliding scale dependent upon different needs because it can't be that this is going to be the number it has to be like okay if we have a student with X needs it's fine but if we have student with Y needs then it's going to be more people in that room >> so like what is that sliding scale going to kind of look like um and this doesn't quite address that. >> No, that's part of our summer conversation to have the have get more in depth around what are the recommendations specific to right students with disabilities and um just making sure that we're meeting the needs of all students in a thoughtful flexible way. >> Um either do you have any more questions, comments, thoughts on the capacity report? Oh, I think it would be
035um interesting to as we talk about conversation we had last year um the last meeting to think about how some of them remember may not be optimal based on our student needs either and so right >> early intervention looking at those face sizes doesn't necessarily mean we have to be happy with kindergarten um so I think those are important things for us to think about as we're streaming Mhm. >> We need 10K saves us money in the end because we have support. >> Definitely. >> So, I appreciate this report. I have to go back and do this in my school. >> Good. >> Yeah. Yeah. It's a helpful thing to consider and to take, you know, to get the information now so that we're as prepared as possible. For sure. >> Are there's a asterisk
036next to um class size. Is there any conversations about bringing in that column? >> A class size. What was it? Which one? >> Class size cap. >> Thank you. Um uh sometimes my hearing is not great. So, especially with the AC. So, yes, that that will be part of our uh further work on this this summer to build it out that we want to make sure that we have some um alignment with with our colleagues to have those conversations. So, we just given that it's June, we just haven't had that time to have those large group discussions and to calibrate on that. >> But absolutely. Yeah. Would that come to the school or the school board that would say like does the community put on what size class sizes or is that coming from the
037teachers? >> Um I believe it's coming from the school as to our recommendations and then the board would probably you know determine whether or not you're in agreement with our recommendations through the policy and whatnot. >> But I can also get further clarification on that. >> But absolutely we want to fill that in. I think we have about I think we have some ideas as to targets but again we just want to flush that out as a group. >> Um one of the I think tricky parts about that knowing the way that schools work is that our community just like these folks are really interested in before and after school care uh may have a bigger desire uh for smaller class sizes and we may choose to move to new fields for smaller class sizes.
038And so I just want to make sure that no matter what happens, the conversation happens with the board included because with pol with this being a policy, I think that that it may want to go the other way. >> Community tells you what we want rather than >> because I think sometimes people don't realize that we'll pay more for better services, but I don't mind paying more if it's going to be better for my kids. >> All right. >> Thank you. So that the only question I had was um uh it says the superintendent shall submit the report. So I just wanted clarification who who is part of the team that develops the report. >> Susie and I worked on it. >> Yeah. Uh for sure we had discussions at our senior leadership team meetings
039and then um really I think through those larger group discussions that will help us to define some of these categories such as the class size cap and the special education enrollment and then it will be Tuesday and I that will work on the finishing touches. >> Perfect. I just wanted to make sure so it's superintendent designate >> designate >> which is important because it's local locally um assessed and discussed. Yeah, certainly with Chris seeing it as well. He has eyes on everything too. Yes, >> that's great. I'm This is super exciting to to have this preparatory work and thinking >> is this specific report publicly available because there's a lot of very sensitive information in here. >> So, let's see about this for a second. Typically speaking, um the when we have an R on
040something, it's not typically in the policy manual, which as you all know is on our public website. Um typically is for internal purposes. That's another good clarifying question. Thank you for that. >> It describes it as an appendix, right? So it's like a reference. >> I think that's what they are. >> Yeah. >> Other things. I was just there's a lot of um very detailed information here which is great for us >> but um probably not for the general public. >> Yeah, that's a very fair point. Thank you. >> Cool. Okay. Everything any additional questions on this? >> All right. Awesome. Thanks, Ellen. >> You're welcome. >> Um school lunch prices. >> Yes. So, this is something that we review on a regular basis here. Um, and we have reviewed our school lunch prices throughout
041SCU16 this year. Um, to and Molly can chime in here too, just to make sure that, you know, are we being equitable and are we making sure that our our meal revenue adequately supports the, you know, nonprofit food service account while still allowing us some flexibility in pricing. Um, and that we're making adjustments as necessary. And the recommendation from this, you know, more macrolevel review of our lunch prices throughout SE16 is to bring our lunch prices up from $4 to $4.15. >> So 15 seconds. >> Yes. For next school year, >> what is the typical increase across the FCU? >> Uh, in terms of the recommendations, >> we've had higher increases for >> I can pull that up for you. I think the other districts are more of a 10% increase, but also keep in
042mind that you're the only one not part of the National School Lunch Program. >> So, it is a little bit of an apples to oranges comparison. >> Yeah. Like >> Yeah. >> And so, just to put it in perspective, if you look on the very last page of the detailed financial, we always plan for a level of food service loss. None of the small schools or none of the elementary schools with the exception of exit um operate in a positive service fund balance meaning they all operate at a loss meaning >> revenue is less than the expenses. Now keep in mind the expenses are more than just food salary benefits and the people that work in the food service as well as the cost of equipment like the fridge breaks or um some need something.
043Um so it's more than just food. Uh the only reason exfitter and co-op um see the positive balances that they see is because co-op does a lot of what we call catering which is like allocart stuff like like sports teams might call for things um stuff like that but then also they share a food service director so they share that personnel cost um and so we this current year budgeted for a loss of 20,000 we are seeing a little bit more like $12,000 above that and that really is due to the increased cost of food. I'm sure that you see go bananas. >> Yeah. So, I mean, we I don't want to say we saw it coming because like when we made this budget, we saw a little bit of an increase, but I think
044as you all know in your own personal budgets, it's been wild. >> So, um so that's just something that by by increasing the price of food, you're going to hopefully be lowering that loss that you see. But then again, you also want to find that sweet spot because you don't want to price kids out of lunch because if you then make it too high, then the kids aren't buying the lunch. So, it's a delicate balance. >> Yeah. I mean, 15 cents isn't a massive increase, but I just wanted to, you know, get some details on it. I'm assuming because we're part of the I'm making assumption, and please correct me because I might totally be wrong, is that because we're not part of the um national program, we're going to have like one of the
045higher increases in the SAO. Well, I five out of seven districts the recommendation is to go up 10%. >> Okay. >> Or 10 cents. Excuse me. 10 cents. >> I got you. I did the conversion in my head. >> Yes. Difference. Big difference. One of the districts recommendations to go up 20 cents and then our recommendation is 15 cents. So, we're in we're on par with the others. >> All right. We're the only one part not part of the >> Okay. All right. So, >> do we need a um >> motion? Please. >> Want me to do it? >> Yeah. I'll make a motion to have uh the launch prices next year to be raised from $4 to $4.15 a day. >> Second it. Okay. Um all in favor? >> I >> Okay, cool. Great.
046>> Okay. >> All right. 15 cent increase. You got it. >> Is while we're at it, um any we do we still have snacks and is that still the same price? Is that a a feel like I remember that was actually not as much of a revenue loser >> than others. So that's fine to keep advisors. It's it's appropriate. >> Yes. >> Okay. Great. >> It's just the the lunch, not the anything else, right? >> All right. >> Pre. What kind of updates you have for us? >> Well, so um you asked for just preliminary work. um as far as uh questions that we might want to look further into. Um and so I just wanted to bring some of those uh items to you tonight. So currently um most current models for preschool are
047half days and a 32 model split which is common. Three year olds would be um usually attend on a Tuesday, Thursday, four year olds on a Monday, Wednesday, Friday. um some children um that may have a a different profile might need to attend um Monday through Friday. Um so another thing that we should consider is um in the afternoon if we were to run a preschool in the morning a preschool which is um either playbased or curriculum based in the afternoon does that turn into a daycare um after at that point uh if we're considering a daycare are we considering an an extended um day with that uh then it another consideration that that we all need to make decisions on is space. Um Jane, you referred to it earlier with this report. Uh currently
048we have two unified arts classes both very handson our steam and our art uh sharing a room and that does limit some of the projects that they do how they um roll out the projects because they are not able to keep them out because somebody else is um using the room. if we were to um have a preschool space is a consideration that we would need to um look into further. Right now all of our classrooms are being utilized. We if you walk the school, every nook and cranny in this school is utilized for a different reason. Um it's very the square footage is very well utilized. So we would have to make some decisions um hard decisions on what the priority would be if we were to offer a preschool. Of course then there
049would be uh personnel implications with that. Um are the financial component of bringing someone on um and of course that person needs to be certified. So, one of the questions could be um does that present an overextending of resources um that we have or would we bring uh more personnel in? Um those have budgetary implications. Um, another point that I just want to uh point out is um uh transportation. Most of the time preschools uh parents bring their preschooler uh to the school. Um, and I guess where I uh one of the things that I I think more dialogue needs to be is where I believe that we are in staffing for MTSS and how that's a priority and how do we balance um the desire and potential need of a preschool with that. Um,
050so with those things, I just wanted to do what you asked, which was just a a preliminary scratch the surface. Currently, we have um five student or five children um that would have had potential if we were running a preschool, Newfield students. um and that our numbers would fluctuate, but it's anywhere um we've checked with the town anywhere from three to the most in recent past has been six. So, and that's a range of three and four year olds. Um so, >> is that three to six per like age three and three to six for age four? Total for three and four year olds. >> Yes. So, I just wanted to bring that information to you so that you we you know what um or give me more guidance on how you would like me
051to proceed uh to have a presentation for you in the fall. interesting >> because it's not a lot of kids >> that and and just to piggyback I mean that is what is um also after school care has to be a threshold for >> a company to come in and in the past we have not met that threshold and so I'm ex I mean I I really appreciate the fact that I really do I obviously appreciate a working woman um working families and I want to provide what our families need. Um, and I love the some of the creative solutions that or ideas that got brought up tonight. And it is a threshold to bring people in. We we are not the only school in the SAU elementary school that doesn't have a preschool or
052I'm sorry, an afterchool program. Um, East Kingston does not for the exact same reason. They don't have after or before school care or after school care because they they don't they didn't make the numbers. Um, and then there's also some of the questions that need to be answered is um the YMCA which I reached out to and and um had a conversation with. They are billing is different. So there it is not alakart. It's you know if you just want to be one day you have to pay for two. Um they're Monday through Friday but there is a threshold and and we have not met that threshold. um >> to previous years. Yeah. >> But it sounds as though there might be a um a swell of people who need that. And so if that's
053the case, then um a decision would need to be made. We do have a excellent um relationship with Seven Rivers. I know one of the reasons why we had to go off site uh or they had to go off-site to their flagship in Durham is because the house uh it's actually the property of the house that was being sold and at the time they asked while it was being sold um for Seven Rivers not to be there for obvious reasons and they the owners said our hope would be that the new owners would extend that because it's in such a beautiful working relationship and Peter's Peter um from Seven Rivers would entertain bringing it back if the owners were amunable to doing that. Seven Rivers is only a a Monday through Friday, so there's a
054lot of variables in looking at after school care. I'm very serious about doing whatever I can to provide for our families and there are variables that we need to meet or you know >> um thank you that's awesome. I have a lot of um thoughts and comments on the after school. Um >> mostly in support of what you're saying, a couple of questions and suggestions, but I I have not really many comments about the preschool. Like I said last meeting, I learned a lot just from the the two of us and the rest of the >> group discussing. I guess I would just say that my thought would be that there's actually pro not that your data is wrong but um there I think there are more than you know that number of kiddos out
055there um and potentially even more in the future and folks as we heard today knowing if there are certain things available might actually that would be a a component of why they might move here and or endorse supporting certain things. Um, however, I think your point about the space being utilized is well taken. That's something that, um, I do think there's this perception in the community that the school that the school has so much space. Um, and it's really helpful to hear that we're use we have, you know, we're not in this old two school uh, two room building uh, anymore. Obviously, we've expanded, but there were a lot of programming that that goes on in all the space that we have. Yeah, we are, you know, we're adaptable and wanting to meet the needs
056of our students where we're at, as we've talked about, you know, throughout the course of the school year and years past, but that, you know, the needs of students have changed. A lot of the needs are really complex. So, that does require more use, more creative use of current space. >> One thing to that end I would I would just ask and then I'll I want to hear you guys. J, it's okay. I didn't even ask. >> No, no, no, go. >> I was snapping. >> No, no, no, no. You know, I thought it was a really interesting thought that that uh the public members of the public are mentioning about partnering for example with the library. >> And similarly, I don't know if it's even possible, but what a cool concept if there was
057some sort of programming available for a preschool or prek utilizing potentially space the library that may or may not go used. I don't know what things are available or but that just seems like a rather than saying oh we need to build a new annex for this preschool which obviously is very expensive um that could theoretically be a really interesting >> question. I did want to add to we had the faculty had already discussed um previously uh before you all brought it up at schoolboard >> how we could start welcoming our preschool students in. And so, um, we had already discussed Wednesdays, the first month or the the first Wednesday of each month, having them come in for an hour and a half to do library and motor skills and um do some circle time
058so that we as a faculty would get to know because that's some of it too is um how are students entering in? what are the needs of the students that are entering in so that we can plan more effectively and most importantly build those relationships uh prior them already you know before they even come in. So I I did love the idea of something with the library. I think that could that could potentially um be a partnership that might be successful. I guess my wonder and my you know the question I think I still have is is you know based on residency and what we know there um those are seen extremely well and then we have a bigger kindergarten class that comes in and so uh when I think about residency there's so many
059kids that we don't necessarily know about permanent as far as are they with grandparents are there other folks in town that may not show up on those >> so these these numbers did come from Sue the town clerk so I feel pretty solid that they So we're so we would be expecting in one year only three first graders or three kindergarters. >> I think the numbers from Sue are births not people who've either moved in or things along those lines. So that might not be >> you know >> um >> crazy accurate because there's a lot of people that are moving into town moving out. There's a lot of turnover. A lot. There's enough turnover. So she might have only recorded that many >> births. Um, >> I think that that's that seems to square
060more with >> those numbers. Yeah. >> Okay. She's not going to know that. >> Yeah. She's not going to know occupancy. >> Yep. >> She's going to know birth records. >> There was some form that we used to do every so often, not the census, but something else where we would put um residents in I think Dakota >> census or some sort of sometimes association will do a prediction of uh projected enrollment. Um, what is our lowest enrollment ever been in as far as kindergarten? What's the smallest? >> So, in in my tenure, so six years, it's 12 was the lowest. >> So, my my thought would be you build a preschool around 12 kids that are going to show up because you have no experience. It did never happen. And so so my my
061thought is that there's definitely kids out there that we don't know about and that those are the ones we worry about that need support earlier because that on some of the early on. So so the question I have would be I I would love for you to investigate as kind of a root cause to the literacy presentation we saw a few months ago thinking about how does early childhood and early childhood readiness affect the success for our third, fourth, fifth grade students. Um because if if it is starting that early when they get here, um they'll need to find those other nine night kits. >> So it looks like your work's not done. >> Well, I knew it was preliminary. I just wanted to >> to bring it to you and um >> have this
062type of discussion. >> Yeah. I mean forward >> it's definitely not a you know full steam ahead but I think that we need to even with the information that we got on capacity if rug goes through there's going to be a whole boatload of new people that are going to want to look at the schools and we don't want them to not move here because of that. I think that's an incredibly good point that Natalie made. Um okay so I would say what's next steps? So >> a larger presentation at the September meeting >> I would say >> some more specifics >> figure out more specifics. So what's necessary both for budgeting and staff and space everything what you mentioned >> and then we can have a probably a better idea of when and if
063is that okay with you guys >> and I think the other thing I don't know when this might make sense to do but we just had three rising kindergartener parents pretty actively engaged in giving suggestions like at some point It might be really great to not just signal we're having a board meeting this month, but like say >> this is going to be a discussion about potentially prek, you know, maybe in the fall or something and see who attends. And that might actually answer our question as to how what what the N is, right? how many people there are >> um and maybe even engage the rising kindergarten parents who we already know about you know hey do you know any of who has kiddos your age or younger you know Nurture Nature's in town
064you know they're just for now I think they actually are are >> yeah I think >> transitioning out >> they're transitioning out very soon >> but just like you know there's probably some um institutional knowledge about you know local >> little kiddos >> yeah both Natalie and Courtney are Yeah, that's >> great. Yeah. >> Awesome. All right. So, >> keep it rolling. Give us probably a better presentation in the fall. >> Um, >> I'll give a full presentation. >> That was good. That was really good. >> I was just giving you the taste that you asked for. >> You are the best. Thank you. All right. >> If you would have asked for a presentation, I would have given that. >> I know. I know. All right. Let's look through the minutes for >> uh
065both May 7th, public and non-public. And then May 18th. Does anybody have any um changes? I did not. >> I don't think I had any. They were really well. Yeah. >> And succinctly. >> I was like, these are pretty good. >> Okay. We like that. >> All right. So, I'll put a motion to accept both the May 7th public and non-public meeting minutes and the May 18th public meeting minutes. >> I'll second. Awesome. All >> in favor? I All right. Passed. Awesome. Okay. Um, Alan, superintendent office. >> Yes. So, really that, you know, the capacity report was was also connected to this, right? We want to be efficient here and not put things under multiple multiple headers, but that was part of the update um that we've all been working for that working on that
066report for all of our boards this month to review. Um and then additionally, you know, every year at this time, I ask the board to make a motion to support um giving me authorization to hire over the summer if necessary. It's not expected that we will be hiring any certified staff over the summer at this point in time. Um with the exception of physical education >> and steam, right? That's right. Thank you. Thank you. >> So, we only have one open position. >> We have steam and physical education. >> Okay. So, two potential hires over the summer. >> Okay. >> Then we might be able to move them forward this month, but right, we're not we don't have another board meeting this month, but >> potentially have the retreat. >> It's looking to be sooner
067than later that we're going to be moving forward with the with the authorization to hire. >> Okay. >> All right. Does anybody want to make a motion for that? >> Yeah. Make a motion to allow Ellen for superintendent and or who I who am I allowing? um myself as a superintendent designator. >> Okay. Ellen as superintendent superintendent designate to authorize um summer hungry as needed. >> A second. >> And all in favor? >> I perfect. >> Thank you. >> Okay. Anything else? >> No. >> Molly. >> All right. >> What do you got for us? >> Thank you for signing the manifest. >> Um in your board pack is the current year financial. So, if you remember, we typically shut everyone off from purchasing the Friday before April vacation. So, from last month to this
068month, we just have an additional $6,490 of expense. Um, there's some ups and there's some downs. This time year, we start closing out purchase orders for any unused expense. Um, as well as paying off any last minute items. Um, do anyone have any questions? Okay, great. So, >> no, I did. I was just waiting for everybody else. >> Oh, okay. Sorry. >> Sorry, I let I let the pause go on too long. Sorry. >> Yeah, I don't think I did or if I did, they were musings that I'm sure Jane is going to ask, but um you you go and then I'll >> So, um under software technology, there's a 20 thou almost $21,000, uh negative for that. Do we What is that from? >> It's under >> 11225. >> It's on the first page
069in the middle. >> Did we make um the purchase we took now? I don't know if the details remember earlier in the year if we had made a purchase. >> That one was just new. So I don't know if there was something purchased or some kind of contracted service. Did you confirm that it was new and not like it wasn't in last month's? >> I don't remember it from last month. >> We can certainly I'll pull it up. I'll pull up last one. >> Yeah, they're amazing. >> I mean, I can I can certainly go back and pull into the line if you have questions. It doesn't look like it was a change from last. >> Okay. >> So, I believe it was the fault. >> That's my hypothesis. >> Okay. It confused me because
070it sounded like we were talking about this last month. >> We probably did and I just didn't remember. That's all. >> Totally. You know, I got Yeah, it was there. You're right. Never mind. Um, and then I think that was the biggest one and that was already last month. So, cool. >> Okay, great. Um, so our fiscal year ends June 30th. So, we do have some bills to pay because it's not yet June 30th. Um, as well as some things might come in over the summer. So, I since we don't meet again, we'll actually we might meet again. Well, we're having a board retreat. >> Okay. So, maybe I'll send some manifests to your board retreat, but also keep keep a keep an eye on your email just um because as we close out the
071year, if we don't see you in person, then we'll just ask you to come to the FAU office. Okay. Um and in addition, the DOE25, which is your official fiscal year end report, which is used to set your tax rate. Um we typically have those to the DOE by September 1st. They tell us to upload an unsigned copy first so they can give us some feedback and then if there's anything we change we change it and we get your signature. So we will be looking for your signature before the end of August, beginning of September. So if I don't see you before, just keep an eye out for >> We have an August board meeting, I think. And then we have a September one. So we'll be >> No, we have we start in September.
072>> September. Okay. So we we're so early in September. We should be okay. >> Okay. >> If not, sure. I'll look for it. >> Yeah. Keep an eye out for emails from all of you and um if you want to come by the AU office decide >> to see you. Yay. >> Yay. It would be awesome. That'll be >> hopefully nice. >> I love the music that's playing when I go into your office. >> There's always good music playing when I go into your office. >> Yes, we love that. >> We have the speakers in all the offices and in the hallway. It is It is a nice touch. >> It is funny when it gets turned to a radio station. We're like, >> "All right, anything else on financials?" >> So, that is everything
073I get. Awesome. Okay. Um, principal report. >> So, many of the things that you've already heard tonight were in the report. Of course, you've heard about our field trips from uh Leo and Aubrey. Also, um, we have had we have a wonderful partnership with Water Street Bookstore. Uh um we had an author come in, Sean Peters, who did probably he was probably he's probably been my favorite author to come because his latest book, the unforgettable the unforgettable Logan Foster um is about a child that's neurode divergent and how his message was really that um those are gifts to individuals to be neurode divergent and your superpower hours figuring out how to use that for good. He was so energetic. Um he wrote a book uh on the spot or a narrative on the spot with
074one of our students. Um he was so highly engaging and so uh kudos to Beth for bringing him in. Um I And then any of you who were at our last assembly, it was unbelievable the music. I mean, we we just finished a fantastic music concert last Friday. Um, anybody who doesn't know about our music program. Um, we're so fortunate and blessed to have Mr. K. He if if a goal of a teacher is to transfer passion and instill passion in um children, he certainly needs that and more. Um, the concert I think was again one of the best ones we've had. Um the message in his concert was spoton. Uh the tempo, the engagement. Uh it was so well done and and um the other thing I wanted to bring to light was the
075assembly uh the week before the amount of musicians that we have. We had a child on the drums playing Nirvana. We had another um uh two students, one doing Beethoven, another one doing Star Wars. Um one of them in first grade on the piano. Um two girls who did an original, they composed an original song and sang it, another one sang. It was backto backto back talent. And I think that Newfields does a really beautiful job spotlighting um students talents. and and I believe in spotlighting that we are increasing their um sense of self and they feel that much more empowered to run for offices, use their voice in class um and be leaders. And so those are just small ways that when you see a third grader sing ac capella an entire song and
076take the whole school um you could have heard a pin drop. That that's powerful. And so um I'm really proud of our students. Last but not least, I I have to just um take a moment to talk about the three people who are leaving. All three of them are women who we pulled out of retirement for their second act here at Newfields. Susie Stall, who is our kindergarten parent professional, um she is just a um steady and consistent, seasoned, mature educator that stepped in when Mrs. Ridlon um left for her maternity leave. They did not skip a beat this year. Um, it was such a gift. I mean, we've had her for the past two or three years, but she played such an important role. I was not concerned about that classroom at all throughout
077the year. When um, Allora came back, it was a beautiful transition. Um, it really takes people that um, have humility and don't have egos to be able to continue working in a room um, and be such a joyful spot. And so we will so miss Susie. Um Selma who is our steam teacher uh we brought her out of retirement and I don't know that anyone has brought to life science the way that Selma has. Um she has been one of our biggest collaborators. Is that a word? >> Collaborators. Thank you. uh with teachers, just constantly uh touching base with them, making sure that the um curriculum is really rich and what she's doing aligns with either the Wit and Wisdom or our mystery science that we do. Um she was just a workhorse, incredible and
078she will be so so missed. And then of course, Linda Chow, our PE teacher. Um very missed. >> Yep. >> They're all they're all phenomenal phenomenal educators. >> Yeah. The good news is uh if you've taken note uh we have done a spectacular job with new hires. And so the um we will not settle for someone who is not stellar, who will um come into this amazing culture that has been created. Um, whoever comes in for Linda's position or Salma's position or Susie's position, um, we expect, uh, them to jump right in and be part of our community. >> We have big shoes to fill. >> Yes, they do. >> Um, I know that the fifth graders are heading off to CMS soon. >> That's right. We've had uh, this week they went to CMS
079um, >> yesterday, right? >> Yesterday and came back so jazzed. Um the transition between uh the how they have worked and really um they've worked on allowing students to really get what they need when they visit. From eating the cafeteria food to working on their locks to seeing what a pod looks like to um meeting some of the teachers, they really get a good flavor of what it's going to be. And this really the students came back super jazzed um to make their transition to CMS. So our fifth graders kind of have mixed emotions right now. They're really I think this is when they um start really feeling that they're about to leave uh being the big fish in a small pond and all these people who have taken such wonderful care of them over
080their past six years to a new adventure that they're all ready for. Um, but there are definitely mixed emotions for our fifth graders and our fifth grade parents right now. >> And they're step up ceremonies Monday. >> Yes, please come at 6:15. Yes, >> it's been I love filming the last several years. It's been a really great touching ceremony. So, hopefully we can have some great >> I just I want to finish what I have to say about Linda. She is just a spectacular human being. >> There it is. >> Agreed. >> Okay. Great. I do want to take two seconds and just say for the fifth graders, I know we have a couple of people that usually come in and do like um presentations to the fifth graders. I just want to thank those
081kind of groups. Like I know the friends of New Fields Library gives the um books to the fifth graders and I think Hutchinson does as well. So I just wanted to kind of publicly thank them for their participation and their generous gift to our our graduating fifth graders which is >> Am I missing anybody? It's just a great tradition and a really kind gesture. >> And we're taking it up a notch. It's going to be really spectacular on Monday. >> Looking forward to it. >> I'll be there. >> This is our first pack of Blue Jays that we're sending out. >> It's our first our first pack of Blue J. >> That's exactly right. >> Something special about that, too. >> Absolutely. Absolutely. >> I think the fifth grade gift are the wings outside and
082outside of the gym. >> So, um, we'll be taking pictures of them with that. That's awesome. Okay. All right. Okay. Um I'm going to skip over policies because I think it's going to take a little bit longer and everything else is going to be super quick. Um safety and security uh update for the committees. We did meet we had um a kind of a tabletop mini tabletop drill that we did. Um super interesting. I'll go into the details of that in non-public, but um just to kind of give you an overview of what it is. Um and then the NES school safety committee we did meet uh and we're kind of putting together a plan that we'll start working on for um communicating to the general public and you know um some people had some
083fantastic ideas and had some good kind of general discussions about where we're at, where we could be and why we got to where we're at. Um, so the next meeting will be next Tuesday and we're going to go through like, you know, who's who in the zoo, what people are going to do and then flush out a plan between kind of now and next March and what's going to happen. >> Um, superintendent evaluation committee. >> Yeah, we met on May 8th just before the joint board meeting and we had a a nice sort of culminating summarization of all the the board's feedback. Um and then at the joint board meeting recently, we we shared um a snippet. Um >> yeah, that was snippy. >> I I know I I had wished that it was a
084little bit clearer that that was just a small piece of the summary because it I think folks were thinking that it wasn't going to be in depth enough, but there was a lot of in-depth u feedback that >> Yes, we didn't really see the entire report. >> Yeah. Yeah. Okay. the the um I was not able to make the subsequent meeting um but we had a couple of representatives from the superintendent evaluation committee meet um and review the the the findings >> feedback >> um yeah sorry feedback with Chris and I haven't heard anything um but it was a good process I as a representative I'm looking forward to being on it um from the beginning of the year um and I think it was it was nice to get some additional feedback and suggestions
085from the rest of the joint board about how we can improve the the process um at times. >> Are we okay to excuse Molly? >> Yeah, go ahead, Molly. Sorry. >> You don't want to sit in our warm room. >> I'm sorry. You should have just like screamed at me. I'm so >> Or just left. I would have been okay. >> It's fine. >> There's no financial things on the promises right now. >> I don't I don't think so. >> Have a great summer. Thanks for pointing that out. >> Hang out. But it's my fourth one this week. >> Yeah. Let's get out of here. Have a good night. >> Good night. >> All right. Change plan committee. We did not meet so I have no update there. And >> policies. >> So we had
086a meeting on the 21st. Um and we talked about four policies of AI agent entrance enrollment and sex offender registry. So there was four important policies and um I really appreciate the foresight in thinking about open enrollment and the conversations and really um the one that struck me the most was the age of entrance and I really I think that that's something that's happening as a result of a lot of other things in the state but I think it's also important to recognize how the gift of time for kids is something that parents get depending on a birthday versus not a birthday sometimes developmentally. That's a that's a tricky policy and so I appreciate all the thought that's going into that. Um the sex offender registry was a really interesting policy. So I'd encourage everybody
087to read that policy because I don't necessarily know the way that it reads if um if that's the intention that that we want. So I just would encourage you to read JL if >> uh and you know if you have concerns about any of these let me know. I think the EH A the use of generative AI this was only a first read >> correct. >> So um I for kind of bringing it back to the committee um oddly enough I deal with this on a daily basis from my job. So, one of the things that I want to make sure that we're um covering on this for generative AI, AI, bots, and everything else is and even adaptive technology um is the data mining component of it where anything that you put in there,
088whether it's intentional or not, is now potentially not yours anymore. So I think we need to kind of keep that in consideration with it. Um and then general privacy. Um those are always the biggest pieces of it where we're looking at you know if this has never happened but like if if a teacher or somebody from the senior leadership team puts something in that all of a sudden denotes something that the general public shouldn't know about demographic wise things like that it is the use of genai for students is also important but it's also So for employees or anybody who has sensitive information where it could be accidentally or intentionally um exposed. So those are kind of the couple of things that I just want to make sure that we kind of keep an eyeball
089on. Um and I do one last thing. There's um I specifically highlighted the charges and fees resulting from access and use of generative AI tools or resources. When you're using tokens um to be able to use like cloud or chatbt or any of those other services, you can very easily incur a lot of fees and charges that may not be plentif. So making sure that whatever tools or services that we are utilizing we are very careful because we have a very set budget. >> We don't all of a sudden want to get into a point where we are spending more on tokens than we are on personnel. So um I would say for the you know unauthorized charges and fees for using AI tools and resources I think that needs to be really looked at
090and extended out a lot um more or thought through. Those are some of the things that I was I was thinking about >> for me. Um when I looked at this policy one, it's a first read, so I appreciate um that we're going to have it come back and review. >> Yeah. In October, it'll come out. >> But I also um the and I'm sure you're right, Jane, but I stopped here on the section C. This part made me feel a little better about some of the concerns that you raised because I think they're very valid concerns. Um but uh the first paragraph says no generative AI2 may be introduced that does not meet or exceed minimum standards set by the New Hampshire Department of Ed and has been vetted and approved according to the
091provisions of board policy EHA the district's data governance and privacy plan y >> and included in the district. So like that to me I felt like this policy while it doesn't maybe spell out all of those protections it's referring to EHB which honestly I don't remember when we reviewed that last but um I believe >> this past year. >> Yeah. No I agree and I do believe that it um um empowers our data information officer. Is that >> Yes. Our our chief technology officer. >> Thank you. >> You're welcome. our chief technology officer whose name gate I mean that's what they do. >> Yes. >> Right. So but I think they're all valid points but I was reassured that that paragraph still say yeah. >> Yeah. I just always um things are changing so quickly.
092>> Yeah. >> And so um incessantly it's like you might not know you're using AI >> when you are using AI. So even though we have this policy in there like pretty soon like this is an AI tool. >> Mhm. Like so >> I did appreciate their the attempts at defining though you know definitions that was and that might need to be updated every so often but >> I think we're going to need to look at this a lot more frequently >> as I review it. I wonder if the policy was written with AI program dashes. I would say it was >> it's really interesting to tell that there are for AI work and >> um I I teach for the college and this is something that we're coming up against because it's built in
093and we're really working with adult learners on how to use it the right way. And so >> I I actually appreciate that we're trying and figuring out and that we're not blocking everything that we're scared of. So I just want to say thank you for one of the first. >> Okay. >> Yeah. So I think are we okay with the first read for that one? Sorry. >> And then the only other one that I had a question on was JC JLCJ. um which I think this one is dealing with sports. I know we don't have any sports teams and this really doesn't apply to us. However, we required to have something by >> state statute. So I think under A and then eight is not going to be that is going to be struck for
094us. Correct. >> Let me double check that >> because it is require that all school sponsored activities for any grades of 6 through 12. >> Right. Yes. that piece is going to be struck even though everything else is not um going to be applicable even though by law we have to have this >> do we keep that there so that the new field students that go to etc is there any >> no we don't have that >> uh the cooperative will have their own that covers this >> so that's my understanding anyway so >> yes that's accurate Um, I had a couple of things. >> Go for it. >> Um, okay. So, the first one was FI. Uh, JF was the enrollment. Um, couple questions. >> I just thought the wording was a little awkward
095for that first sentence. U, but maybe it's legally that resident pupils between ages of six before September 30 and 18 years. Um, I just wanted to say that, but I guess I know there's a lot of legal representation on the um, policy committee. So, if that Brian, if that was supported, uh, I'm happy to just leave that there. I'm just a little awkward. >> You're on JB >> JF, the enrollment and enrollment capacities. Just that opening paragraph. Um, on B, the title of B capacity spelled wrong. We probably should just fix that. Yeah, probably somebody >> um which is fine. And then this was one of those superintendent. Is it truly just superintendent or are we saying the >> right? >> Yep. >> So throughout all of these, by the way, >> that is a
096common name. Design is not highlighted and designate is not capitalized. So those need to change. Um, and then I the question I had I think I already got an answer when we review the the thing. I wasn't sure if this was for this year or for next year. We're putting this policy in place in theory now, but we're going to be starting implementation of it next year. >> Is that correct? >> Well, this policy is going this is just your first glance. >> JF that's also a first read. >> Yes. Got We're not looking for any decision on that today. >> Perfect. Okay, beautiful. Um, so that was I think those two questions. Um, on the JL if I just wanted to clarify uh the second sentence it says, therefore it is the policy of
097the board to obtain notification of registered sex offenders residing near school grounds or buildings. I um later on it sort of says that the it's the responsibility of the law enforcement to notify us but the way that that sentence reads I was c like it's our policy to obtain notification and I the comment I put was actively or passively. >> Mhm. >> Cuz I don't we don't like >> Oh that's a good question. we go and ask. >> I just thought it was an interesting, you know, that introduction sort of generally says this, but then later on it's indicating that it's the local law enforcement's responsibility. >> So, that's a great clarification. Should we have >> I guess I don't think it's conflictual with what's happening. >> It's not, but there should be clarification on
098how that should procedurally work. Yes, I can certainly bring that back. >> I just don't want us to say this is our policy and then we're not going out and seeking >> We've never done that. >> We've never I've never done it. >> I've never seen a report that has any of that information. I >> know who they are. But we have to also have to be able to say >> um what is um near school grounds or buildings? What is that? What does near mean with what radius? You know, what is what is or is that by like uh you know the justification of the police department like what does that mean? So we should probably get it's a little bit of a clarification. >> Um the sentence that if you look at the
099last page the sentence that I really will point you to is it there's a sentence that says employees who share registry information with others without authorization will be disciplined. I have a really I have a really fundamental problem with that knowing that if there's a sex offender and the teacher knows about it. I don't >> Wait a minute. Where is that? >> It says employees who share registry information with others without authorization may be disciplined. >> Brian, did you >> Why would you Why would we discipline somebody who says there's a sex program next door? >> Did you raise that? So what I love policy? So when you raise that, what happened? What did they say? >> They paused. And so they're talking about I just wanted you guys to know that that's the one
100that was that's the it paused on this and she did note that. >> Oh, good. >> I don't I don't agree with that. >> Oh, so we're not looking for a mot according to the polic the policy committee in other words is not yet done with this policy. So we're not looking for a motion to pass this tonight either. Okay. >> Thank you because that's really important. Thank you for sharing that. >> Sorry my second the other side of this which is dealing with policies as a school principal. I I see that right there and I think everybody in our school wears a different hat and if you want to catch an employee that's a parent of at the weekend and have an employee during the school day who shares that information and be this
101but that's not okay. Yeah, >> I don't think sex is protected. >> Yeah. Well, I read that I assumed it might have been part of the law like in terms of of um but you're discipline is a term to use there. >> How we choose to deal with our employees who share that information doesn't need to be a disciplinary, >> right? Mhm. >> The other thing that is >> I have >> the other thing that is unique to new fields is how does this policy relate in that we are the access to the NYA fields. So how does that play into this? does it and what type of communication do we need to make sure if we do to the NYA because we are parking lot for the NYA we have the access to those
102fields um and everything else. So I think that is just an additional thing that we probably need to either have a communication link with or get clarification on how does that work because >> is this during school day >> right that's the other question >> is this during school hours or is this blanket >> right >> it's typically during the school day or during school sponsored activities >> right so we need to just kind of it's just a weird nuance of new fields whereas we the only way for anybody to get onto those fields if someone is you know bring their kid to play on that playground that is not our property >> how is that they have to access that public playground during school hours >> they can't private property >> for you >>
103so do they have no act they have a driveway. >> Do we have a formal NOU? >> I believe we do. >> I thought we do. It's private property during school hours. So, anytime um during the day if there's uh visitors, people immediately call the front office, myself, if I'm not out there, >> I ask them to, you know, that that is private property during this. >> That's important to talk, I think. >> Yep. >> Helpful. >> Yeah. Thank you, >> Jean. So AJ my my my wonder is in that if that could exist is there a expectation that they're following background checks that we would expect for our coaches or is there any sort of weight in that says if you're going to use school playground facilities and you know as a mutual relationship
104are they background checking their coaches >> you can look into that >> I mean there's a that's a safety precaution that they probably would like I don't it's a nice it's a nice thing to know that you're not >> can you share theou We'll look for it and get back to >> you. And it they it just might be that it's been there for so long >> that we might just want to as a courtesy between both groups >> make sure that it's >> every take a quick peek at it. >> My last question or comment sorry on this one was the last sentence. >> Um it says if a school employee has reason to believe that the tax spender is on school premises, the employee will immediately contact either the principal or local law
105enforcement agency. I just thought I might want to have some direction if I were the person, you know, should it be one or the other? Should >> do you have any particular >> preference? Sorry. Yeah. Um I'm so sorry. This one is just about if an employee has reason to believe that there is somebody on the premise premises. Um, the last sentence says the employee will immediately contact either the building principal or local law enforcement agency. And so I just wanted to I wonder if it's better to be explicit as opposed to giving us >> or maybe not. I'm just >> I think our staff typically know to go to Susie first >> and if you're not available, you might be off. >> Yes. >> Which sounds right. >> So that's the reason. >> I
106think there's a hierarchy. >> That's fine. Okay. >> An implied hierarchy. And that if there's a true emergency and nothing can wait, then they're calling. I do I do think we train people well through our school safety protocols. >> Perfect. Okay. I just want to make sure that wasn't clear. >> Um that's all I have for that. >> Um >> for the emergency plan, I just had a question. I know we have an AED, but I just I'm actually going through updating the AEDs and my work right now. So I'm very keen on this. Um it says and personnel trained in the use of the AED. Who who in our building >> nurse Mar is she the only one who's trained? >> I'm trained. >> Beautiful. >> I just that's helpful. Yeah, >> typically also
107a lot of times physical education teachers are >> I think that would just be great to um to have and um honestly if if you ever want um additional training or support, I'm happy to help if it makes if it's appropriate to connect folks because I think the training is a useful training for all people to have and it it's relatively >> super easy >> easy. Yeah. But it would be good to know. >> No, thank you for that. That is helpful. >> Are you willing to come and help all throughout SA 16? >> Maybe. Yeah. Um I think that was uh Oh, and the last one was chaos. >> I got copies. Yes. >> Okay. Yeah, the last one is cha >> because we got Thank you for discussing it, but I feel like
108the there was still the question that we had that did it come up about the um my original observation had to do with the custodial personnel needing to be hired if no custodian is worked is scheduled to work during the hours of proposed use. I thought we discussed our own variation of that. >> Okay. it was that if a custodian wasn't available, um we would put that out to the staff and and the staff would be paid for that time. Um and then the next step would be if no staff is available then then it's not available, >> but we had to have three steps to get there. >> But essentially, I thought we were saying it's at your discretion. >> Yes. I think that was the wording and then I think we were acknowledging
109that this is a both policy and procedure and typically procedure is not is separate from policy. So we could we just need to talk to the language language as to how would we like to clarify that in the policy >> I think it could be go ahead here's copies of the latest >> the language was you know custodial personnel does that adequately describe Susie sort of um I just don't want you to be limited to be able to do that what you just described >> where are you talking it's the organizations will be required to hire it's a small paragraph Mhm. >> Oh, so we did update it. Okay. So, this is our >> This is the latest. >> Yeah, cuz that's not what's in the packet, >> right? Okay. So, that is what she
110did change. >> So, I do think it's meets the needs that we discussed. >> This paper that you just gave us, but not the one that was emailed to us. >> Right. Right. Which is why she went back and then I think it just didn't get to the packet in time. She was hoping to get additional feedback from all of us. So, it worked out. >> Awesome. Yeah. Then this >> Okay. That's my only comment. >> That was the main concern that was addressed. >> Thank you. >> And then the board shall delegate to the superintendent to designate the authority to approve the users of the facilities. Isn't that normally the principal doing that? >> Where are you? >> That's the first priority. >> Well, Susie can be a designate. >> Okay. >> But it
111is the building principal that approves the use of school facilities. So she would be the designate. >> Yeah. >> Okay. >> All right. >> That was my two sense. Okay. So the only one we're really and correct me if I'm wrong, we are approving right now is KF and potentially JLCJA. the um >> the mostly non-applicable one. >> The mostly non applicable one as long as uh number eight and A8 is removed. >> Yeah. >> Correct. >> Okay. There's a lot. Okay. So, I'll put a motion forward to approve KF as presented to us by Ellen and then to approve JLCJA with the provision that section A8 is removed. >> Second, done. >> Anything else is >> and I want to give credit to to Alice and Brian that policy revision. Thank you, Al. Yes,
112>> this is a lot. There's a lot of policies for not a lot of uh moving on it. Okay. All right. We're not quite there yet. Um >> impact fees. >> I Yeah, I think we talked about I think we keep it on there just to make sure we're staying ahead of it. Yep. >> And from what I recall at last month's meeting that we don't have any that are set to expire that we need to keep an eye on imminently. Yep. >> Um but it's just to keep >> And I don't think they were in our packet. >> No, I didn't put them in the packet this time around. can put them in every weren't in there either. So, we'll need to make sure that those are in there. And then LED lights. >>
113The LED lights. Yes. At last month's meeting, as you recall, we discussed, you know, that the overall price is 43,000 compared to the 40,000 we idea we had during last school year. Um, and the board has some questions as it still recommendation, will the rebates expire? You know, and I and I know at the time, you know, our our fund balance was still, you know, in flux. So, I did connect with our facilities director, Brian Sans, and the answer with regards to is it still the recommendation is yes. Um, and also, will the rebates expire? We don't know. You know, that being said, you've seen the fun that predicted fund balance and you know, I know so it really is it's a board decision around >> whether you want to move forward with the LED
114lighting. >> It it doesn't sound like the rebates are necessarily not going to come back around again. I don't really think we have the fund balance for this right now. >> Um I think we should probably I mean and right now our trust fund for >> Yep. We our trust fund for next year for both school maintenance >> safety and security and technology are still far off the only one who that is fully funded right now is special education. So I mean I I'm I'm kind of >> let's keep it on there but let it sit. Mhm. I want to hear from you guys to see what your thoughts are as well before we kind of >> Yeah, I would say I like the idea of doing something that can ultimately long on save the
115district's money, but at the same time, I don't feel that there's a clear >> pressure to do it right now. And and in fact, if we were to act to do it right now, it would negatively impact our ability to fund our fund balances, our trust fun, >> right? And I don't I think I would prefer to to wait on them. >> Lighting renovations are some of the most invasive uh updates you could possibly do when they replace all the balls and all that in every single classroom. It's a huge undertaking. I also think it's something that >> we should talk to the community about as far as we would shut down school for some of those things. My experience with the project is we plan the year out so that if we needed to
116summer school, we need to move something else. we would have time. So I agree with you and the best part about the fund about supporting those um warranty that way if we have a problem we can fix it you know >> the trust fund. Yeah. >> Yeah. So I agree with you. Okay. Well we'll hang on to those. Keep it on keep it on the let's talk about it but let's not not act on it right now. >> Thank you. It's good to have some closure. Okay. Good. >> So we've been talking about it for two years. >> We have been we'll continue to talk about it. Um, so we do have a board retreat um, technically scheduled on June 15th and now there's been a joint board meeting scheduled for the same exact time
117and the library is unavailable on those days. So um, I did talk to Britney at the library and got dates both in June and July that the library is available for us to utilize um, >> at like at our regular meeting time of six o'clock. Um, so we can look at calendars and figure out like if we can accommodate that or >> um not and then we can talk about agenda. >> Um, I just had a clarifying question. I don't think I knew about this cuz the email I got here was that there's a drone bar meeting on the 16th. That could change again. >> No, it is the 16th. >> It's the 16th. Okay, never mind. But >> so what why are we doing? >> Uh, the library is not available. >> Do we
118have to do at the library? >> No. No, we could do it here. >> We could do it here. >> We can do it at my house if you want. I mean, >> we can. >> I don't want to do that, but um I mean I I don't know if Rob have to ask how he felt about that. Um what would you prefer Jamie? >> I'm open to anything obviously. I mean uh it's not We could um I'm open to suggestions to be honest. that we could definitely do here um instead of the the library. I kind of like the library, but next week is also the last week of school. >> So, it kind of there's a lot going on here. >> And in terms of it's the board and >> myself, right, some
119boards do their retreats in August to gear up for the year. So, that's one way to do it. You know, we've done it to kind of as an ending point and also as to get ready, but you could also do that in August as an option. >> Would that would you be available for >> what are your thoughts on August? >> We can do it in August. Um totally. Uh Britney's I didn't get an availability for August, but um Britney said if pretty much Tuesdays and Wednesdays are good for us are good. >> Yeah. She says in general they're good. Which means if we get if we give ourselves some two dates, I can >> say yes, it's all go through. Well, >> send that through. >> I think yes, the >> I think I
120have some obligations for the first week in August. >> I'm aware the 10th >> support. Let's look at that again. >> Is there an audience at all for that or is that something that's a work session? >> It's a public meeting. Oh, go ahead. >> Exactly. So, it has to be somewhere that's unlocked. We can open the doors and walk. >> Yeah. But but it could be my understanding was like at one point didn't um the joint board or um you were talking like they had >> Yeah, they did have it at somebody's house. Yep, they did. >> Yes, they totally has happened. >> My previous school I worked at, we did ours at the old every year and I tell you that that restaurant down the street uh is a nice place too, right?
121What's that called? The barbecue >> river would be a great place. And I don't know, and there's something about working together or eating together and talking about >> Oh, I love it. >> What's happening that um it may be worth doing somewhere different? >> Do you want to look at like doing something like Money Burger? >> I'm down with it. You said you're away the first week of >> I'm not away. I have some professional commitments already. Um except I could do um >> Monday the 3rd cuz you're away the whole week of the 10th. >> The whole week of the 10th. like the third the >> but everything else they seem pretty >> I'm not going I'm a boring human being um you know 17 18 and then we have started like that >>
122Brian is there a particular day that makes it easier for you >> August is wide open so >> I think it's up to you cuz I I'm I'm pretty boring Um, let's look at >> maybe that third week. >> That third week. And I'm looking at either Wednesday or Thursday. >> 19th or 20th. >> Mhm. >> What was it? 19th or 20th. >> Yeah. >> Ryan, is there do you know when you when you first, >> right? It's getting a little close. >> It is. Well, we don't We start on the 24th, I think. >> 10th. >> I don't know. We start We start the week of the 24th August. >> I'm start. >> Okay. >> I'm sorry. I didn't hear what you said. >> Good. >> That third week is fine. Yeah. He doesn't
123start till we have professional. We start the 25th votes is the pressure. Is that what you're saying? >> Yeah, 25th. Yeah. >> Yeah. >> So, the 19th. >> Okay. >> 19th or Yeah, the Wednesday. Wednesday is good. >> Yeah, Wednesday seems fine. >> All right. So, we'll do Wednesday Monday. >> Fine. >> And what was the time? 5:30. >> Uh 5:30 is really hard for me. We can do it at sex only cuz I have work. >> Okay. Um, >> we were going to do it on the 15th at 5:30, >> right? >> But 5:30 is harder for you as the summer wears on. >> It's just in general. I got to get >> I mean, we can start to arrive at 5:30. >> Yeah. Start to arrive. >> You text us your order ready
124there. >> All right. Let me let me put that. So, we're moving on June. Okay. >> Yeah. So, we're looking at the 19th of August. Perfect. Okay. Sweetness in life. Would you? And Okay. And Muddy River, that's our decision. >> Yeah, Muddy River. As long as they're open. >> Okay. Oh, right. >> Can't imagine if they're not. >> Usually Wednesdays are good for restaurants versus Mondays. Yeah. >> Special. >> And then um agenda. What do you guys want to review? I have some thoughts, but I want to start with you guys. >> What do you mean review? What do you guys want to talk about? What do you want the agenda to be >> for next for September? >> Oh, for the >> for the border street and yeah. >> Um, >> so our ads
125are policy, budget, trying to think where just headers for each of those board's trying to think about policy trying to think about financial you know goals and considerations. Um, what is so what do you what do you normally do together as far as >> typically it's a it's setting goals. That's a big piece of it. >> Mhm. >> I'm going to look at our agenda from last year. >> That's a good idea. >> Last year was perfect agenda last year. >> Yeah, I thought it was really it was the right amount of agenda items I thought in the time that we had. >> Jane, while he's looking at that, can I ask a clarifying question? Sure. >> Can you give me the um names of the three visitors that we had today? >> Yeah. So,
126uh Natalie Lashus, uh Courtney Johnson, and Stephanie Ryman. >> Courtney Johnson. >> Stephanie Ryman. Do you need to get in touch with them? Let me know. >> I have their children's contact detail. So we had um called order non-public session, public input, board goals. Then it was the discussion of standing agenda item on communication trans. We were just talking about how we wanted to incorporate the core values just discussing that. Um we we had a safety advisor community update as one of the items >> and then meeting schedule for the 25 26 school year. It's pretty. >> Yeah, I can certainly bring the meeting schedule >> and I'll give it to you in advance of that because now that it's August, I'll get it to you. I'll get it to you sooner than that, but
127we could still review it. >> But maybe we could board, you know, everything on here. I think it might be nice to have if you're okay with some sort. >> Yeah, we're going to have like meetings the summer. So, >> so that be a good update. And then maybe instead of this large one in the middle here, just um maybe like we have board goals, which I think are good, but they tend to be a little bit more general and aspirational, which is great, but maybe we could talk about like one or two things that maybe we want to tackle this year. Okay? >> Like things. >> Mhm. Mhm. >> Pre what do we want to dive more into? And I don't know that we need to spell them out in the agenda, but just
128say >> however you want to describe that. >> Okay. I like it. >> Do you know what I mean? Like the difference between a goal. Yeah. >> Mhm. Yeah. Like we want to be able to tally action items. Yep. I like it. >> Anything else? >> Okay. >> All right. So, we've got 19. >> And then for our meetings for next year, while we're here, do we want to do still the first Thursday of the month? That would put our first meeting on September 3rd at 6. >> I'm okay with that for the moment. >> Yeah. With that. >> Okay. All right. Um, we do need to go under in non-public for RSA 91A, A C and I. >> Is that? >> Yes. >> Yeah. >> We got lots to talk. Oh. Uh, roll. Yeah.
129All I will propose that we go to non-public. Need a second. >> Second. >> All in favor? >> I, Bobby. >> I, Jane. >> I, Brian. >> Cool. >> Thank you. >> All right. So, we're coming out of non-public at 8:53. >> Yes. >> Uh, all in favor? >> All in favor? >> I Brian. >> Hi, Bobby. >> I Jane. And then we are going to uh conclude our meeting at 853. >> Do I need what? >> No, not yet. >> No, I don't think so. >> Uh so I need a motion to >> motion. Second. Second. >> All in favor? I3.