001She was on a freshman and they 19th uh 6:00 p.m. 6:01. So, do we have any agenda adjustments? >> I have not. Don't believe them. Okay. Any nominations? So, um, this is a strange time of year to bring it forward, but we have a long ter we have a long-term sub, um, for a teacher, Darby Dylan, who has decided to take the remainder of the year off, and the contract allows for that. So, at this point, I need to nominate um, the long-term sub to be the actual teacher for the year. So, I'd like to nominate Sarah Nichols, our grade three teacher at RMS. She's our bachelor's in elementary education from Liberty University. um we nominate her at bachelor step one for a salary of $45,680. This would be prorated to a date of hire
002of November 12th. >> Okay. So, I would like to make a motion to accept the superintendent's nomination of Sarah Moore Nichols for the position of the third grade teacher at RMS um to be placed at bachelor step one with a salary of 45,680. All in favor? Excellent. Thank you. Did you have any other? >> I have none. >> Okay. Do you have any correspondence we need to read? Okay, I do. Um, so I have one correspondence I'd like to read next directly. Uh, dear Brookline School Board, I want to recognize CHAZ and the CSDA staff for a wellexecuted evacuation drill on October 27th. In addition to the off-site drill, there was a fire drill at the start, making for a busy day for staff and students. For Chaz, his introduction to evacuation drills at CSDA
003was a busy but successful one. The staff was wellprepared and very flexible when a few road bumps popped up, demonstrating the ability to be flexible in the moment and ensure things run smoothly. I want to particularly recognize the front office staff for showing compassion and care to students needing extra help with understanding directions without making them feel bad or that they were wrong. Thank you for caring for all of our students with understanding and compassion. I want to again recognize the town department for all their support and assistance as we practice these vital drills. The Brooklyn fire, police, and emergency management teams are a great asset to the town and our schools. I also want to thank the parents who came to practice reunification even though their students were not being dismissed for the day.
004I know it may seem like a small thing, but allowing us to drill un reunification helps us to identify areas that may need to be tweaked and keeps our and keep our kids safe. Thank you for taking the time out of your days to assist us in this important work. After observations at both schools, I am more confident than ever that we are well prepared should the need ever arise and appreciate all of the hard work and care our amazing teams have demonstrated in this important task. Thank you Johanna Johanna Shrivever Haligan School Board and parents. >> Did I Did I do it wrong again? I but I fixed it right >> got it in my brain wrong >> you know >> thank you for that >> it's a gesture of uh no thank you
005for sending that along >> I'll just say like they all went very smoothly I think everything is going well the staff are all very very like well I do I do again want to thank our office staff at our CSA because there was there were a couple students that really were struggling to understand there were a lot of changes and they were so great with them so passionate. I just really guided them where they needed to go and like understand which is nice to see too, especially as a parent whose child also needs a little bit of extra support and help every now and again. I just really wanted to thank you. >> All right, I'd like to move on to the approval of minutes from the Brookline School Board meeting dated October 22nd, 2025.
006The following amendments were offered. Page four, line 30, replace schools with school. Page five, line four, replace the period with a comma following movements. Page six, line nine, replace the period with a comma following needs. Page 10, line 15, correct the spelling of mentors. Page 11, line 14, replace and within. Page 11, line 32, replace of with. Make a motion to accept. >> I make motion to accept the minutes from last month. >> Excellent. A second. Thank you. All in favor? >> Thank you. All right. Principal's report. >> All right. Good evening. Uh so for our November school uh principal report, uh our enrollment is right at 554 in the district. We have a parade of two students right now at RMS and 2502 with CSCA. And then since we last saw you, we had
007a uh the Halloween parade which is a annual event and have some pictures from the principal report to kind of highlight that event. We had a great showing. It was probably one of our most well most attended parades in years I can remember. Um we had usually we have a crowd that goes from the gym doors to like the rock on our playground and this time it like wrapped around the building to Milford Street. It was it was nice. So we went around twice. Um parents were really supportive. The kids enjoyed it. I do think they got tired after doing the second lap. We got to get our kids in more shape right now. Some kids couldn't >> they were dragging by now. >> Yeah, they were dragging. But um but it was it was
008definitely the kids were great. Um and uh we had a lot of encouragement from parents on the side. So it was great. And then we had parent conferences. We want to thank our teachers um for their extra effort to put together work and have all their data ready to give updates to families and um all the kudos that their children are doing in school. And thank you to the parents for taking time out to come meet with our teachers. And then this week we had we have the book fair going on which is really the PTO does a great job. They're um very busy this week. We have volunteers coming each day and we have parents, volunteers from individual classes that come and help out with their child's classroom. Uh we do about four or
009five classes a day and that will end on Friday. PTO is also doing a hospitality event for our staff or just thankful >> we're doing a soup soup buffet on Friday. >> So lots of crockots coming and we're looking for Yep. So we're good there. And then last night it worked out well. So we had the parent night, family night for the book fair, and we partnered that up with the fall fest, which um the PTO did a great job organizing that with different activities that were around the perimeter of the gym. We had um like pumpkin tosses, pumpkin bowling, um some Play-Doh activities, some donuts, apple cider, a thankful tree. So some really nice events. And then um one of the highlights was Chaz and I had a friendly competition and uh boy can
010this guy dance and boy can I and we can both juggle and we both can eat pie but I can eat more. So anyways it was it was fun. It was a lot of it was a good time and um we've got some other ideas >> and we do have video for any members of the public that are watching. There are multiple videos so if you did not see it let one of us know Instagram page right some of you >> we are posting yeah we're We're working on a post. So So yeah, thank you for the families that came out. I think it helps build our >> our uh community and and uh partnership between the all the school. >> Yeah. Um just building on what Dan talked about, huge thank you to the
011teachers for doing their teacher conferences. Um uh they went on very well. Uh was able to see parents as they came in on those nights and it was it was nice to see um a lot of parents coming in for those conferences. Um, uh, big shout out to the PTO, the Brooklyn PTO. I mean, I think it was just a spectacular event and it was so nice to see everybody come together and how it was planned where they had these great activities that didn't take a lot to set up, but they were really high leverage and super fun and putting up with the silliness that Dan and I uh have as well, which is uh which is really nice. And I guess in between that seems like a million years ago, but uh we had
012our unity day. So, I had pictures uh up there of the actual day that we had uh and we'll be doing that annually um at CSDA. Kids are already asking um if we're going to do it next year, of course. No, Jake May is not coming. Um >> you can try. >> I could try. Yeah, she sure will come. Um >> show me a dancing video though. >> Yeah, no kidding. Um but uh but yeah, it's it's been a really great fall of a lot of different activities and and a lot of fun. So, it's it's just been great getting acclimated this time of year, especially coming in new. >> And then I just forgot to mention, too, we got a picture of our third grade. They went to the aquarium and what I appreciate,
013they had a great time. Um, but our teachers are really working hard to align their field trips with the curriculum that they're teaching, which is great. I mean, which is what they've always done, but they're really trying hard to align it to our CQLA that we're implementing this year for ELA. So, I just want to say I was at the fall festival with a couple of other parents and mothers and um I actually thought it was really nice how we have both principles here because I think it gives the third graders a chance to see kind of and get to know a little bit because I can imagine that can be a big shock. You've had Dan your whole life. Now you're back to a new school. So, getting to actually see the two of
014you together and like get to meet Chaz and kind of he was very interactive with kids. They loved it. They were like cheering and I think that's really great. I'll share a funny story where I was walking through classrooms yesterday. We all joke about how they brothers that was separated, but the kids pick up on it too and I heard a group of kids talking and then I'm like, "Are you talking about the princess?" They're like, "Yeah, we think they cousins and they should have a DNA test." There's been some there's been some really funny ones like um we Chaz and I and actually Don and Gina we were all together yesterday and we were walking through some classrooms at CSDA and one of the kids walked up to me like oh my god Mr.
015Miller I thought you were Mr. Miller for a second. I'm like, and then Chaz and I did a walk up song coming into the building last night, which was fun. >> And Chaz's wife wrote to him saying, >> "I didn't realize that was I thought that was you. I didn't realize it was Dan." >> And I've never met her. >> She said, "I I I didn't know you had a leather jacket." And I was like, "Wait, that's not you." I'm like, >> "Yeah." So, >> yeah. I I would love to see it. >> So, next year we're going to be Halloween. But um yeah, no, I I think I would love to to kind of see more of that interaction continue just to really help aid that transition from third grade into a new school
016and system. I think it's really cool. So any I love Thank you to the PTO for putting that on, but any events like that I think are good for >> Yeah, we we think it's important to align as much as we can because every kid through six, right? Just it's best for the kids. >> It's super fun. >> Yeah. Thank you for the unity day and for last night. I think just the community building that you've been doing this year has just been fabulous. So, thank you. >> I've heard so many great things just from the public this year has been really really great to hear like I mean you've been a great addition and then you're always you're always a crowd favorite. So, but it's been great. >> Thank you very much. Appreciate you
017guys. Um, I'm going to go ahead and open public input here at 6:13. If we have anybody join us, we will welcome them to uh provide input they wish to do. So, >> just know we are in the music room. There are signs if you choose to come down. So, just follow the signs, but we are not appreciating the signs. All right. So, we move on to our discussion items. The first is the New England School Development Council Enrollment Reports. >> So, it's reallyformational. It's um posted on our website, but I thought I'd include it in the pocket to bring a level of awareness to everyone that the new report is out. This just takes a look at our um historical enrollment as well as does um a 10-year projection, which typically we only really
018pay attention to the next five years. Beyond that's a little bit um too much of a of a guess. Um, but it looks like we are projected to go up by a little, not too too much. So that's that's helpful as we are a little bit tight on space, but I think we're okay. We're gonna be okay. Um, any questions are all right. Annual meeting calendar. Okay. So this calendar is super important. It's posted in our annual meeting materials. It's also posted here. This is um a labor of love between all of our board chairs, myself, Lance Flamino, um all of our budget committee chairs, our finance committee chairs, our moderators. Um we all get to work together to come up with a plan of how we're going to accomplish all the things we need
019to accomplish. Um, and a lot of these dates are driven by RSA saying that if you leave here, then this has to happen 30 days before but not later than yada yada yada. So, what does that mean for Brooklyn? For Brooklyn, because we're SB2, um, couple of important dates. January 13th is the last day for negotiated cost items to be finalized. So, that's contracts. Also, the last day for petition warrant articles from members of the public. um that puts our public hearing date as January 15th. So that is a meeting typically you know we just hold it as any other board meeting for us. We typically have that meeting in lie of our January meeting unless there's a pressing issue that we need to have another meeting um for. So that's January 15th with the
020snow date of January 20th. Our first deliberative session is February 4th that is held um at CSDA in the gym. Um and that's where we review our full warrant and we discuss all of them in some aspects of the warrant can potentially be amended on the floor by members of the public. So it's important that everyone come to hear discussion of all of our warrant articles. Snow date would be February 5th. And um the very important date is ballot voting and that is March 10th. So that is a day of no school. It's a professional development day for our teachers and that is a day um full day of voting for our community members. >> Will this be posted on the website? >> It's already posted. >> Yep. And then the dates themselves are also
021on the SA41 information calendar. And so no February sorry no February meeting then the deliberative session takes place. >> Oh correct and typically we just have a deliberative session that is our meeting we call to order their minutes from that. Um and then we have our March 10th voting and if your term is over your term technically ends on the voting day when someone new potentially is voted in. And then we will have a March meeting and that is our reorganization meeting. So that's how that goes. Then we come full circle. Any questions, concerns about dates? >> I do have a question. When have we published the district report yet? Are we waiting kind of like when >> the district report comes out once we have one article? >> No, I'm just I'm putting on
022so that people are leaving. So we could expect that then around mid >> mid January. Yep. Um and so it usually comes out after the public hearing because we want to take feedback from the public to see if this year with the vast majority of the work we're doing is around um collective bargaining agreements and once we have a tenative agreement nothing can be changed. There's not a lot of room for for altering um other than the budget will be a huge one because the other warrant article will be the SA budget and you can't touch that either. So, we're really talking about the budget and um we'll take feedback from the public at public hearing. Um and then um we'll put together a district report that will be disseminated um via parent square um
023also posted public on our website etc and and sent out to other entities. Yeah. So, I mean I know from my point of view I think it would be helpful. We talked about this last year about increasing that communication piece around how we get so I think um I don't know on the Instagram. I don't know if we can do that, but I think anything that we can do to kind of increase the awareness so that people who don't have kids in school are still aware of like where to go. This is where it's at because I know that's historically kind of been a little bit like it's also posted on the website. Tricky point. Okay. So, it'll be on so multiple places, but we used to print copies and bring them to town hall
024in the library and then I would collect the same number of copies that I printed afterwards. So, um, you know, I don't know that that's the best way to get his information out. >> Put the electronic sign on the front, too. >> Put the electronic sign >> to make folks aware of important meetings. Yeah, >> but like we can't put the whole report on. >> Oh, yeah. >> Read it. It's a good report. >> It's a good Sorry, I thought you Sorry. Is there an option, this might just me making things up, but is there an option to possibly have the school district report this on the website because I know there are quite a few citizens who go to the town because town meeting is fairly close to that time period. Okay, I understand.
025>> Okay. Is that an option or is that something? >> That's not something I can control. >> Okay. So, if we want I can ask. >> Could we ask? I was just say like legally are we are we able to ask if they >> I think I think we should consider it whether they choose to do it or not. I think if we at least ask then we're we're kind of trying as much as we can to put it out there which has been one of our goals is to increase that communication. So >> do I have to like make a motion or do I just say that I like >> I think the chair can ask or make a motion. >> No ask question that's fine. Um actually I'll reach out to the new
026town administrator and see if they can help me out. I have a question. Isn't Isn't our district report in the town? >> Um, >> it is not. >> So, if you recall, the first year we became SC2, we showed up at deliberative realized that the town report had doesn't go to publication in time for the deliberate session. >> Oh, >> so typically the warrant was just available to everyone in the report, >> but because it wasn't available, we quickly ran to the CSDA office and started printing off copies of the report. So then the next year we decided that we were going to create a district report and we did so for all three districts just as as a way to push that information out before you just get the book when you got the
027meeting. >> Um >> right because the book has like all of our articles but not the >> Yeah. But also town meeting usually happens like the day after voting, right? So yeah, I think I think if we I just know that like from hearing feedback and I know a lot of people will go to the town website for things or they'll sign up for like >> like you know announcements like this. Yeah, we can collaborate. helpful >> and I think if they could Alison I would like to I know I kind of brought it up before is like maybe be able to publish uh like the principal report there also or link it in some way because I think it's really important because you're exactly right like the statistics are really great but I think
028that >> you know what you were saying before and what others have been saying here in terms of um what we can be proud of in terms the principles are doing and how they're bringing our community together um but highlight you know, what makes our school special, right? Um, and I think through the principal principles report, we see a lot of that information. And I think to get it out there to more of the community be helpful than just the kids that are able to get here. >> I know before I say I assume all the pictures of the kids are they get permission, right? Like the children that are published in the principal's report. Okay. I just want to make sure that the pictures that are published of the kids before them sending them
029out to the town that their parents are going to go. >> All those are Yeah, we always That's that's fine. So yeah, no, I think that's a great idea. >> I'll include that in my ask. >> Yeah. And if even if we didn't necessarily put the pictures of the kids just like talking about like again our teachers or you know just what they're doing and how they're what you were saying before how they're matching up the program and the curriculum with the field trips they're going on. Mr. Martis like highlighting that right introducing Mr. Miller as you know the principal like for the community not just necessarily you know his ca parents see him but not necessarily all the RMS right now they do um but I I just think that like help again I
030like from a marketing perspective bringing feeling that's all >> awesome all right I'll include those asks you what I find out anything else surrounding that okay um title n policy changed analysis. >> Okay. So, um last month we uh approved and rescended quite a few title N policies and the request was made for assistant superintendent Janeiro to go through a kind of do a sidebyside to help you understand and so that's what this is to really um around definitions protected classes and um timelines. So, it's published it's there we are sharing with all three boards just so everybody has all the same information. Um, same task. >> Were there any questions? You review this in advance. Any questions on synopsis that you see? >> I just highlight that the New Hampshire law at the bottom
031really protects um all classes even with some of the changes that were made in the regarding the policy back. >> Thank you for calling that out. Appreciate it. Okay. Um, FY2641 revenue and expense report. >> All right. So, no. >> No big surprise. We're not looking good. All right. So, if you take a look at our expenses and our revenue, um, our expenses bring us to a negative balance of 418,573. Our total revenue is about 900. So that leaves us with a negative balance of 414,636. Um, you know, this is super early in the process. We did put Brookline in a budget freeze um due to concerns around cash flow obviously. Um and um you know we can talk about the use of the retaining fund balance of 185,192 which would bring our final ending
032balance to -229,444. Um it's super early in the year. We see this every fall so I'm not that concerned. Um we we have some savings in regular education just due to some unfilled positions and some hiring savings. Um, for special education, we are over budget by $664,76. And that's due to our >> 664, >> correct? Rounds up to 665,000. Um, and that's due to our um estimated 10 contracted paras and also due to some placement changes for students. So, um we have um a balance of 46,000 due to an unfilled site position. Um and then some overages in instructional staff support. Um school administration, we have an overage of 35,391 and that's due to some staffing changes. just if someone um leaves higher up on the um pay scale and is replaced by someone who
033is less expensive, that's what we see. Um and then benefits, we have an overage of 30,47 and that's due to the unfilled position also plan selection changes. So maybe someone from the family to a two person etc. Um and then um the debt service we we had estimated more interest than what we were charged. So look at that for our brand new lease which was the CSDA um boilers. The um the LED lighting for both buildings and our DDC controls for both buildings. So it does not look pretty right now, but we see this every fall. So I'm not overly concerned at the moment. Can I ask a question and you may not intend to answer this. So that looking at that special education line of be over by $66,700 >> that's contracted services. If
034those positions were filled, >> how >> by our own hires? >> If Yeah. If they were filled by our own hires, do we know how much over we would actually be in them? Um well we're spending about 400,000 more than we budgeted um based on contracted paras the 10 that I mentioned. Um okay so if you if you look at co-op they've the pair of professionals they have a longer day so they're eligible for health insurance and we don't have any contracted pairs in co-op halls this year just added health insurance benefits to the paris despite the fact that the day isn't longer >> um it's only a 30 hour 30 hour week I should say um they only have one contract in par and um currently in Brooklyn we do not offer health insurance
035and so we have um 10 contracted Paris. So there seems to be a pretty good correlation >> between offering health insurance and whether or not you can hire. >> So in Hollis in Hollis last year they down to one that they have to contract. How many physicians did you guys hire into this year for just for Paris and Hollis? >> So last year they had 16 contracted >> they went from 16 to one. We have quite a few more pairs than we do here in Brooklyn. >> Maybe it wasn't 16, but it was it was far more than >> um and they were able to to hire saved >> quite a bit of money. >> Yeah, last year they were in a similar position as we were in terms of a budget freeze and um
036going well over budget. So >> So okay, food for thought. >> Yeah, appreciate that. >> Does that 665,000 in is that for the year that you budgeted? >> Yeah. So what we do is um we we tell our buildings that by September 30th you have to encumber all the funds you think you're going to need. >> So um you know that's assuming that if I've hired this contracted pair up I'm going to need them for the full year. >> Okay. Um that's all of our contracts are like that. The hope is that if you said you were going to need to um for to pay for snow removal that you've encumbered that because probably didn't get snow. >> Um if there was something that um hadn't been encumbered and maybe it was um I'm like
037looking for a technology, but let's say it was um a camera, a surveillance camera, and we hadn't encumbered it yet. we're going to say hold off on that because we don't have a lot of wiggle room here. And so some of the things that we put in our new items or um re routinely replace year after year. So they're just found in our spreadsheet. We're saying hold off only emergencies at this point beyond our um as our contracted and professional staff. >> So with a with a hold at large in special education, what is our like this fall. So that's for the whole year, but what is like what other in like revenues are actually coming in that would be great that we could put towards that. So um um sometimes there's some changing within
038programs of students and then we end up releasing a contracted individual. >> So can you release a number? >> Oh yeah, absolutely. And that's why you see that the last year we thought we were in the red and then all of a sudden like oh all this money um you know was released. So we're doing um especially in Brooklyn because things are so tight we're being very diligent about let's say we have um encumbered money for um for transportation but we realize that we're not using as much transportation for whatever reason. We're sort of like trying to prorrate the number of days left so we're releasing money as we go along so that we don't all of a sudden say, "Oh, well, I guess we could have guess we could have replaced the roof or
039whatever, you know." Um, so there's this is dynamic. It changes all the time. So, right now you're seeing this on a quarterly basis. Um, and it's super early. There's so many factors that can come into play. Um but another thing that we're doing is um you know we we do have access to not as much as we used to but some special ed reimbursements. The problem is they change the rules all the time and um you have to be very diligent in terms of timeline and the methodology for submitting those. So, we've um we have an individual in the district that was just incredible at doing that and um so now we've kept her on to train everybody else so that we're ensuring we're maximizing the amount of money that we could receive back um
040for in terms of grants. >> Okay. Okay. I was also six contracts then we hired more contracts because I thought there were only six positions that work. I'm not sure of the timing of them. >> Um, but that's that. Are there any other questions on what we're looking at? Okay. Um, do we have any updates from our from our facilities today? >> Do you want to talk about budgets? >> No. Yeah, I guess we probably should not skip a line. I was just, you know, >> No, I wasn't sure. No, my my eyes just missed kidding everybody. Let's backtrack. So, let's do that the 27 budget. All right. So, new items. You saw round one. I'm presenting to you round two. So, a couple of the cuts that I've made. Um the items under academics
041those were all relative to title two funding. We were funded for this fiscal year for title 2 uh but we actually utilize money in a rears. So um which means that for FY27 I believe we can still cover these with the grant funds that we have available now. So you will definitely see them in FY28 again but I'm I'm okay to remove those at this point. So you're removing them, but they're still going to be addressed if needed. Like is that I'm not sure. Do you remove them? >> I'm saying that we'll have grant funds available. >> Um those are traditionally grant funded. I was concerned we weren't getting any grants this year. Um and they like gave us first allocation was like 1500 or something silly. >> Um you can't even. So um but
042everything academic wise training for Eureka literacy program um upgrades etc dry erase table kidney tables phase two of three all of that currently remains for now um personnel these are some bigger ticket items to be removed um so some of the bigger ticket items I removed a classroom teacher um request for the fifth third grade section and the reason I I've removed that is um as our third graders go up to fourth grade, we're only going to need three sections. So, we're just going to have to shift our existing personnel. Are we sure that we're I know that we can't necessarily, but like if we have influx of incoming third graders over the summer, >> fourth graders. >> No, no. Like if we get an influx of formerly second grade age children who are moving
043into third grade, would we then be affected? No, because I have four teachers in fourth grade >> and I'm only going to need three. >> Yeah. And I and there looking at the current enrollments and our projected enrollments, I feel really comfortable that we have enough room in all of our grade levels that we don't need to do that right now. Um I we still see the addition of the music educator and art educator to be full-time in each building. um as well as the librarian moving um I should say from 6 to 1.0. Uh I'm not sure that that's going to those are going to stay, but we're going to do our best. Um the database manager, like I sh said before, that's a district-wide position. 25,000 and it it's double counted in my
044I didn't fix it and I apologize. 25,000 um appears in this budget, 25,000 appears in the hall's budget, and 50,000 appears in the high school budget or the co-op budget, excuse me. That just is um critical based on the requirements of the state and and data reporting. So, that's a critical item. Um in terms of replacement computers, >> so that one just like you're saying that that one can't go away or do we have a little control? >> It could go. >> I'm just asking. I'm saying for me I your superintendent spent um weeks going student by student >> to try to ensure our data was accurate >> and that is not sustainable. >> That's right. Okay. >> Um I was trying just I was trying to make sure I understood. >> Yeah. So it's
045the way the state has um changed data reporting requirements and the mechanism by which it's reported. It has become far more cumbersome. We're the only district that I know of that doesn't have a role like this. Yeah. And we're far larger than many that that do. And when I say district, I mean SAU. >> What would the total cost of Brooklyn be between Brooklyn school district and the co-op portion? >> Um so that is not a question that I can answer right now because um the co-op portion is a portion and it's based on um factors that have not been released yet by the town. >> So that's B that's not a slip then. That's in a co-oportion formula. >> Everything in the co. Yeah. So, we have a budget for co-op and the first
046thing you do is um you aortion it based on average daily membership and also equalized value, what's bonded and leased versus um the cost of doing business like seats and flights and all that kind of stuff. And then um you say, "Okay, this is for Brooklyn." And then you deduct state aid from that. And then you say, "Okay, this is what Brooklyn knows." So I can't >> Okay. So we'll have like more information on that >> At a co-op meeting. Okay. Before Brooklyn has to vote on the >> on the Brooklyn budget. Yeah. >> So if it doesn't pass, then that just becomes 25,000 that doesn't get encumbered. >> Okay. Um I can tell you that of the 50,000 far less than 50% is allocated to Brooklyn. >> Yeah. I think anything helpful. Like I
047I understand we can't get the quote, but like I said as much information as we can. It helps people kind of figure out like >> Yeah, that's very complex. All right, moving on to um replacement computer equipment. So, we're on a four-year replacement cycle. I'm considering moving these just into the regular budget because they stay the same every year. If we if we skip a year of replacement, that means the next year I have to double up because my Chromebooks become um out of date and I can't update them and then they're not receiving those critical updates and um security is not the same. So um you see it here because that's what we've been doing, but I'm considering removing them for next year from the new items. Um interactive flat panels. So those are
048um great. We need eight more at RMS. We need six more at CSDA. Um, also not necessarily an item that I think is critically important. Um, they're very helpful. Um, but if I'm looking at bang for my buck, I don't know that they're going to make it all the way. Um, the access points at CSDA points and mounting both need to be replaced. So, this is required to continue doing business as is. So, if I don't have internet that functions, that is going to significantly impact how I operate on a day-to-day basis in the classroom. >> But who would install that? Who would do that? We >> we do our our tech people doing this. >> So, that that cost is for equipment. That is just for the access points and the mount like the
049the actual mount >> the actual like right the physical equipment and mount necessary. >> Okay. >> All right. Moving on to safety and energy. Um I've struck out our night box for CSD and RMS. The reason I've done that is because we were able to with the help of our co-chairs of the safety committee Dan Mulinari and Patrick West principal Middle School. They have applied for multiple grants for every school in our district specifically for safety items and they've applied for night blocks for um RMS and CSTA. Um so as a result I'm hoping that we'll get them and I'm pulling them from the budget. Um kitchen ceiling tile replacement, they definitely need to be replaced but I'm not prioritizing that for this year. Um looking at our maintenance equipment, um our floor machines definitely
050are at end of life. we need to replace those. Um I've cut the rain diverters at RMS. Um the fencing is critically important, but we've also applied for that in the in safety grants. So my hope is that we get that. Um these other items are critical needs. Unit vents, boilers, um envelope for the system, HVAC system upgrades, sprinklers at RMS, but certainly those weren't going to um be here for this year. Those are more like a bond project. I certainly want them out as part of discussion if they're needed. Um I still have the roof for Milford Street that replacement in. That was one of those items that we had last year in the maintenance trust, but when it was amended on the floor from 360 down to 300, we just couldn't complete that
051project. Um so but this the need is still there and the parking lot needs to be refilled. Moving on to CSDI, floor machines, they mentioned are important. We have two unit vents that well we need to replace all of them but we need to start a replacement cycle of our unit vents and um those go every year and we're constantly replacing those. So that's an important thing for me. Gutter repair and replacement is also critical. We have a lot of rain damage due to our gutters. Um door phase five of five. We have those beautiful exterior doors but they have a lot of weather damage and they need to we need to continue to replace them. some roof work repair and then our unit heaters, eight of them. Um, we've gone two years without functioning
052unit heaters and I I just feel like we need to actually bite the bullet and follow through and fix those. I did strike through the portable replacement. Um, we do need to replace those portables at some point or do an addition, one or the other, but um, it's just not going to make it for this year. So that's what our new items looks like. You'll definitely see additional cuts for next month, but that's for right now. >> Can I add a question or ask a question about the portal? So how long I mean I know we're already kind of pass like what is end of life, right? So how long realistically do I know that anything could happen, but like realistically how long do they have to be like just all replaced? They're >> once
053they need to be condemned. >> So portables are meant to be temporary. So they've been temporarily there for 25 years since the SDA opened. Um we are doing maintenance to a portable. We are repairing holes in a portable. Um, you know, the question is how much more money are we investing in a temporary solution versus coming up with a more permanent, more appropriate solution. So, I don't I I don't advocate for replacement of portables, you know, but um it's ever so slightly more cost effective than expansion. >> I was going to say what is the other option because how many portables CCA have right now too? >> There are two classrooms. >> Two classrooms. Okay. I mean, is there an emergency to add to something >> where the or the opposite end? Yeah. I mean,
054we have we have lots of options that we could do. Um, but that's for our facilities committee. >> Wonder if that's a question to explore with the town and talk about some kind of bond or warrant article in conjunction with other town projects. just given the the the cost and the scope, right? Like I just I know I know that conversation came up at a little bit of last year. Somebody asked like why are we not working and we've got major construction that we that's necessary. Why are we not engaged with you know doing a joint bond or something with the town and I I wonder if this given the cost of this and I didn't realize Portable has been there 25 years like that is a little mind-blowing to me. So to me it
055would make sense to do an addition to the school and put the school under construction simultaneously. I would say assess if we have to do any construction on this building and then maybe speak with the select board or some town and figure out if there's other construction town building projects if it's worth that conversation. But when we start talking about >> I know you can get a better rate on higher on more expensive bonds. I just don't know what that looks like because the town doesn't own these buildings, right? The SEU does. So, I don't know what that looks like. >> School district. >> Okay. So, >> yeah. So, I've we um there's a sweet spot for the amount of money you can and should borrow. >> The past few projects we've done here are
056pretty small. That's not the sweet spot. You don't get that optimal rate. Um when you go too big, it's also not optimal. Um, it has to do with your um, it's just like if you apply for a mortgage, it has to do with um, your credit and all that and maintaining a certain level of debt is beneficial and it maintains your credit. In terms of going into a joint project, we are different legal entities. So, we cannot do that. Um, and interestingly enough, when the co-op passed two bonds last year, um, they remain separate. So, so they were put together, um, but they're they're separate with separate pay schedules um even though it's the same legal entity. So I don't think we would have any kind of benefit like that. But you know Hollis just
057recently started um having regular meetings with the capital something. Um it's basically capital improvement. They have a a letter A in there. I'm not sure what it stands for right now. Um, but they're talking about what does a town need, what does co-op need, what does Holl need, like how do we think about all of those things while moving projects forward and that's the goal of the Brookline facilities committee, which is why we have folks from the select board, etc. So, it's like we're all bringing awareness to all the needs that we have. They're not necessarily bringing town needs to that committee, but at least there's there are ears at that at those meetings. >> There are. Okay. Yeah. Were you saying I'm sorry, just make sure I understood your um that RMS and CSA
058because I think what you were kind of going at is like if we were able to get a bond and do both construction for both schools at the same time. Were you saying we can't because there are two different like legal entities between the schools or two different legal entities if we couldn't do it with a co-op, >> right? >> Couldn't do it with a co. The town of Brooklyn is a separate legal entity from the school district. >> Okay. My Yep. My question was, can we >> combine with a more for a town construction project? >> Right. Let's just put everything in at the same time. Right. Yeah. Gotcha. So could I make a request that the facility committees take a look at that maybe and just like because I I think my question
059is that like if this is something that we need to be bonding that we need to do that sooner rather than later when so yeah I'm just ask specifically for the situation. >> Okay so those are the new items. We also have the full on budget. So, this um is not something I'm going to go through line by line, but you can see all the specific lines and it kind of talks about what it is. If it's an account, um the the last six digits where 00001 um are all the same, but the other I the the two look at the very first line, new higher orientation pages. So, there's 10.110011.00 00 that 00 means um it is district level um item. So that's not CSD or RMS but it's funded at the district level.
060Um if it's a 01 so it says salaries classroom teachers the third lane now that one is for RMS. If it's the same one and it says 02 that's salaries for classroom teachers at CSDA. So all the 01's are RMS and the O2s are CSDA. So you can take a look through all these lines and ask questions if you have any now or bring them you know ask me at any point >> and we can speak to them. We um we call it scrubbing the budget. So we go line by line by line and we really evaluate okay what did we do actuals for FY24 actuals for FY25? What did what do we have in the budget for 26? Do we think we need to spend that? And then let's do our best guess for
061FY27. I requested that all the lights be level funded when the buildings put things in unless there was something very specific that they wanted and then we could outline them in um new items. Uh there are some factors that are beyond our control such as health insurance increase of 15.1%. So some folks who have health insurance built in that are would not be part of a collective bargaining agreement. We see a hit there. Also, we um with the new business administrator, we're kind of cleaning up some of the lines that were not as clearly defined before. Um so there are some shifting of of monies from one account to the other just to clean them up. For example, um there are preschool paras, there's classroom paras, there's special ed paras, there's there like five different
062groupings of paras. And at the end of the day, we really need to only split them up into preschool and um special ed parents. So, we've cleaned that up. So, sometimes some lines look like we have a huge increase. That's because there's a decrease somewhere else because we're just >> classroom pairs are then considered specialized parents. >> We don't we only have special hair, >> right? So, classroom hair is not a thing. >> Is not a thing. >> Well, I mean, they're they're a lovely group of people, but like that title is not >> right. Okay. >> Um and then you go to the very very end. Um, it's sort of a summary. So, right now for round one, the budget looks like 13 million. This is a really good time to have my glasses
063on, but I have to pick them up from the spot. 13,598,455, which is roughly $687,000 difference at a um increase of 5.3%. So, my hope was that that was going to come in level funded. And that dollar amount does not include um our new items. Then we have uh we don't have a lease this year. We did last year. We we're not going to put forward maintenance trust. Um we're not going to put forward special ed trust. Um but our SAU budget, the work plan portion will go up to $517,167. Um and then you're also going to see BTA and Vessa. So that's our teacher and our support staff. So, as of right now, before we put in our teachers or our support staff, we're looking at an overall increase in the warn of 2.3%.
064Our tax cap is 8%. Um, but I have um some pretty good ideas as to what those two numbers will be. Um, and that puts us at over 8%. And so, we're going to need to do some more cuts if we come to an agreement with our our teachers. Just to clarify, contracts are samurized, right? They cannot be amended on the board. Once they're negotiated, they're >> so samurized is not that contracts are tenative agreement. They cannot be amended on the floor. Okay. >> Because it goes through negotiations process. >> Yeah. >> Um stand is whether or not a three-year bar collective bargaining agreement has to go to the voters all three years or vote on it once. >> I see. Okay. Thank you. >> Yeah. Oh, so contracts cannot be amended on the board,
065but budget could be amended on the board. So, we will present a tax c or budget as tax cap compliant if someone from the community asked us to raise that number as long as it happens. >> And I believe to um override the tax cap, you'd be the three majority on the three majority of who's >> or three majority of town population. >> I think it's who's president. >> Yeah. So, if five people are present, I just need three votes. >> There'll be more than five. >> All right. Well, we'll just order. >> Just kidding. Just kidding. >> Um, that's a that was a lot of information. Thank you. And thank you guys. I know. Um, I appreciate your due diligence in trying to keep keep it flat as possible. I know it's tough. So,
066thank you. you know, I know you're cutting out things that you would love to have that we would love to see you have. So, we we appreciate it. Um, one more thing to note, in 11 days, um, is the deadline for teachers to share their intent to retire for next year. And if they do so before December 1st, there's, um, a retirement bonus, if you will. So, right now, we've budgeted for four retirements. >> Um, we don't have Um, we have one from last year because it came in late. So like you don't put in by December 1st, it goes the years later. Um, so that is an area of I think we budget at 90,000 and so if we don't get any more, you know, we can cut that significantly. >> Um, you know,
067so there's things out there. We're waiting a little. >> Yeah. Um, what questions do you guys have? It's a lot of information. It's a lot of numbers. I think I I I just the biggest thing is going to be like waiting to see what other cuts come down because I think it's hard to know what to prioritize or like what to kind of look at it until they know kind of what we're cutting. Um in terms of like the faculty or like the the staff positions like the music teacher, art teacher, can you just talk a little bit more about like why we're asking for them to go fulltime? >> Oh, there are quite a few reasons why we're asking for them to go fulltime. Um it is very difficult to work in two buildings
068and teach seven grade levels um and 600 students to form relationships with them to just have seven different preps of figuring out what to do with all of them traveling in between the buildings. Um so it has been difficult to um retain employees in that position and then our entire schedule for our academics is determined 100% based on when we can have these specialists in the building. So right now specials are in the morning at RMS and that's prime academic time and so it would be a far better um academic learning environment if we were able to do some of these specials in the afternoon in addition to having them there full time that allows those individuals to run special groups for interventions um for extensions for um you know our MTSSB process um would
069evaluate how their work can be integrated into um supporting our students better. So, it's it's not just simply to retain staff. It's not simply, you know, to make our math scores higher. I mean, it's just it's across the board. It's it's better it's better for the community if we have folks in that those roles who know the the students who are there all day who can develop really great relationships with the other staff members because they're present all day in the same building. Um so, it is it is critically important. We used to have um our teachers only in one building and they were 6 instead of full-time. So that gave us you know a time a day but it's really difficult to find a part-time teacher >> to fill those roles and we we
070also found it really difficult um to retain and attract high quality teachers. >> If we move those positions for you we would be looking into hiring additional music at our future. So do we have a hiring pool for that? Like not at the moment. No. But do we do we feel that we would be able to hire like do you guys feel that you would have candidates? >> Yeah. >> I think like for instance like when we did the music one it's it's appealing because it's a 1.0 position but at the same time maybe not because to Gina's point like you're stupid building. If you have a music position in a building, that's appealing. Or an art position in a building, >> you're going to attract a different candidate, you know. >> Okay. Yeah. But
071you feel like you because I know sometimes our hiring has not always been. >> Yeah. I think there's a >> I I think from former music teacher here, I think from where I started my my journey. >> No, no. Um but um there's something to be said about having music full-time school. Like we we have a band program at CSBA, right? I would love if our children have the opportunity at a much younger age to learn more instruments and be exposed to more, but they don't have the time to be able to do something like that at RMS. So, it opens up a world of opportunities for our kids. And the same goes goes for art. Um it's to the point of being part of that community and having more time with your school opens
072up so many opportunities for extended learning for our students. And I think it's the arts have been proven over and over and over again and biased for music teacher but to to help long-term academics too. So I think >> like as much as I'd love to ask like you know tell us about the benefits of having that I think we know >> totally support I just want to kind of make sure that if we're going to budget for these given our tight this year that we would have >> the ability to fill them. I mean I understand otherwise that budget was that like it does sound like a huge need. So I guess that was my question. Another thing to consider though music. So we offer band at CSDA. It used to be parent funded.
073Then we utilized title for funding and then we slowly integrated into the budget. But um we have to bring in our band teacher from halls upper elementary to come before and after school. So not even teacher. >> Correct. And while it's great that we offer it and it is funded by the budget, it's still only available to those families who can get a ride before school starts or stay later and get a ride home. um you know we have mechanisms for instruments etc but it's we're still limiting the population and having that in the middle of the school day just proves to be highly beneficial um for the student body and the same thing with course too right like where's our course like we we it's not right so like having them here all day
074you know to have those special programs in addition to their their curriculum you don't need a therapist I And the same goes for art. I mean, and the same goes for art, the different types of art that we could offer the different opportunities and the extensions and the enhancements to the programs would just be >> and Dan, would your academic schedule be the only one that's impacted? Because I know RMS does. So CSA has all their specials in the afternoon, but you would be able to get off that weird. >> Yeah. I mean, like Tina said, we really have to schedule around specials. >> Yeah. And ideally the elementary schools rather have the specials and and you know it's best for students and also teachers having them later in the day because of that core
075academic time in the morning. >> Yeah. Because I know RMS has like three weeks in the afternoon, two weeks in the morning schedule, right? >> Yeah. Well, that's for just for kindergarten only. >> Okay. So other Can you tell me what the schedule is for the other? >> So that's for kindergarten only. Um the other the other grades have like let's just use first grade for example. They have five teachers. We offer five specials in the morning. >> Okay. So, they're all in the morning. >> They're all in the morning. It's just kinderg we offer that because kindergarters because they recognize that the specials at the end of the day are important. We were able to move the schedule around to allow for at least two weeks out of five in the afternoon. Yeah. >>
076Because we have PE in library here full time. >> Yeah. And then with environmental science, it does in the afternoon. >> Yep. >> Okay. But for everybody else, >> for music and art, it's in the morning. >> Yeah. Music. But but I've seen the grades one through three, they're doing all of that. >> Yes. >> So that's really impacting their ability to do like the >> national. But having them too would also allow it because if I remember correctly, you've got >> they kind of like do a week of a special at a time, right? But here, >> but if they're here full-time, you can offer it more often, right? So you have that you would have that opportunity to switch it up a little bit if you wanted to >> offer the same. >>
077Would you? >> Yep. We have disagree with him. >> He's changing the time of day. >> Before you do, um, I'm going to close public input here at 7. >> Good. Because I'm I think you and I are probably sitting on a hard time for years. Damn. >> Yeah. Well, that's well done. Anyways, >> yeah. So committees we have um facilities committee I think it's I'm looking at my calendar so I can find out I believe it's um meeting January December 2nd December facilities oh oh sorry I'm >> all over the place >> I think it's a meeting in January so not a lot has happened just because knowing what we are capable of doing we were sort of waiting for Nest etc to figure out more long-term planning however um the other meeting is
078our um co-op uh study Kennedy. Um it was our war article last year to to study the costs of and you know the benefit of joining the club. So we had a first meeting. It was great. Um really nice uh group of of people, lots of reading to do. We have our next meeting um 6 p.m. and it's open to the public December 1st and it's in the RMS library and um I believe I sent it over to our facilitator today. Okay. So, I believe in the next day or two, committee members will receive um a new reading list with um enough funds for all of the holiday season of reading um with just a ton of historical data, enrollments, um contracts, um average tenure of teacher in all the districts, um you name it,
079it's in there. Um and then the agenda will come out about a week beforehand. Once the agenda comes out, it'll also be posted to the committee page so everyone who has some level of interest can read the agendas and the minutes as they're all posted. >> What time was that meeting on the first? >> I think it's 6 p.m. >> 6 p.m. in our library. >> So, you were able to find a facilitator because I think last time >> I'm sorry I misheard the question. Um, about the special thing, if we had a full-time specialist, yes, it gives us flexibility to go back to the daily >> model. There's a reason why we kept it to the unit is because of >> being your constraint. >> So, yes, I'm sorry. I just heard >> and
080that and that's how I get one of just another kind of talking point, right, of of having full-time unified art teachers like this. It's like I remember as a child like I'd have music on Mondays and on Tuesdays and art on Wednesdays and and having being able to have those connections with those with those subjects and teachers every week was incredibly bad. >> It gives us another option. Y sorry I'm going to argue a different type. >> Yeah, there's there's different I say understand. Yes. >> Who wants to go to policy? >> We do. >> All right. >> Dots. >> Yes. Policy. Let's do that. >> All right. Well, you've all been working very hard. So Brooklyn is is well ahead of the uh the policy train and so we have a light lift this
081evening um with one change in the policy memo. The first item was JLCD and we were looking to do um a first read and adopt for um this is a new policy and one that we need to have in place um for some student situations. Um and >> are we we're looking No, we're not. We are not. We're just looking to make it a first read because um assistant superintendent um did Jan say her last name um has some additional information that we need to add in. She's been working with her nurses and that will come to policy and then back to us for a second read. So we'll be looking for a first um just a first read for JLCD. The one um policy that we have that we do um think is ready
082for first read and adopt is EBCH which is the chemical hygiene plan. Um and the few things that are in here as new language really talks about um the introduction of staff bringing in their own pesticides and cleaning. um that we will have a bianial review and that we're using our own chemical hygiene template um developed here in the district but it will be available in the SAU office. And then our next two um JLCE/EBBC emergency care and first aid and BGAA policy development adoption and review are both up for first reads only. And these are like new state like required or >> Yes. Okay, gotcha. >> Um they were the they they the JLCD is one that would be a new policy for us. Um we did not have it um but it is
083recommended um that we have it in place and JLCE and EBBC are being combined into one policy. >> Yeah. So I know that we're going to wait for assistant superintendent to present. I will say um as a member of policy board ask that one so we can do a second adopt in December just because it is something that we kind of need to get in place ASAP so we can all I mean we just we have some situations that we need to have it covering. So um yeah please read that appointment ahead of time so that we can ask questions and get that sorted and then adopt So, we would need a motion to um accept the policy as amended. >> I'll do that. >> I'll just favor. >> I'm sorry. >> All right. And
084then we had um another policy that um I didn't add to the policy memo because it didn't go to committee. And I'll explain why. Last week, um, we had the privilege of having a federal grant audit on site. Um, >> yeah. So, so Lance was excited to give all the information and stuff that he had nothing to do with 25. Um, uh, but it, you know, it was all grants that Warren and I had written. Um anyway, one the only real thing that came up was that policy ADC interline tobacco products ban use and possession in and on school facilities um was last amended and adopted in 2004. So what we needed to include was some different language um and and definitions such as ecigarettes, things that have come out that just weren't there in
0852004. So, I'm looking for first inop as this has been adopted in all of our other districts and we really need to be in compliance with our federal audit. >> Um, question. Uh, we do a first and adopt. We can always bring >> bring it back. Right. So I just wanted to remind us remind the board about that that we can we can adopt it so we remain in compliance and then if we would like to policy right because it's probably not out of comp. >> All right. So, I'm going to make a a motion to amend policy APC tobacco products ban use and possession in and on school facilities and ground in its entirety by replacing it with a copy provided within our agenda. Accept the first reading, wave subsequent readings and adopt as
086amended. >> Second. >> Thank you. All in favor? >> Thank you so much. >> Can I ask a question? I heard that. Can I just ask a question? Saying no visitor, contractor, vendor, or other member of the public shall use tobacco product, device. >> Is that like at any time, right? If you were on school property, so like voting days. >> Okay. >> Uhhuh. >> Who's going to enforce that? >> So sporting events, I enforce it all the time. >> Okay. >> I'm that superintendent. So I will say like >> like on the weekends if I have an event and I see someone I was like just so you know like you're not allowed to be on school grounds for this otherwise someone couldn't report you to the police or I might just already have
087done so tell them after I think also with voting me there is a police officer present so if if like it could possibly be brought to >> Yeah. like it could be brought to like the moderator's attention. He could direct the like I think that's probably what he would do. >> See see something say something. >> I mean it's an important thing. There was there was we had an event here at the school and there had to be a little maybe like cigarette butts along like the pathway like okay cuz then on Monday morning kids are coming. So >> pick them up. >> All right. >> This is years ago. Years ago. like to avoid. >> All right. We do not have enough public tonight. So, >> I make motion >> to wonderful. All in
088favor? >> Excellent. Let me say I'm sorry. >> I know. >> This might as I next time we're in this room we get jingle bells so we can vote. >> I don't know the drums. >> I vote this this room next. Drugs can be very