001We're going to take a minute and we'll go around the room before I go over the reorganization part so everybody can introduce themselves because this is uh first meeting with some new members. There are a couple people that I have not met. My name is Andy Corey. I am the retiring superintendent very shortly. Um I will be here for the beginning and the nonpublic piece of this meeting tonight and then I will pass the reigns over to Gina. So I'll pass it over to Gina now just to introduce yourself. She was like I'm chief of park scout superintendent elect Carol Roy Holla school board chair Jessa Hensa school board Rob man co-op Holly Derlo Babcock co-op school board chair Cindy Vancut co-op Kate Stole co-op vice chair Beth Williams co-op Johanna Shrivever Hulligan Brooklyn Lynn
002Powers Brooklyn Tracy Perry Brooklyn school Heather Rear, Brooklyn School Board, Linda Sherwood, director of business operations, and Jonathan Fontaine, Hall of School Board. Well, welcome to all. Um, this is the only meeting that the superintendent chairs until a chair is elected. So, the processes I'm going to outline very shortly, I'll ask for nominations to be the SAU governing board chair. Once I have a nomination, I will ask for a second. If I have a nomination, a second, I will call for discussion. Once discussion is concluded, I will ask for a vote. If there are multiple candidates, we will move through until we have somebody that rejects the quorum or the election. Are there any questions on the process? Once the chair is elected, the process will repeat itself to select a vice chair, a treasurer,
003and a secretary. [Music] You know what happened here? I know Rob was good choice. Get both, bro. America. Entering the room now is Tom Solen, the member of the cooperative school board and presently past chair of this very board. So, at this time, I will open it up for nominations for uh SAU governing board chair. I know I'm an eight top soul on I second. Yeah, there you go. I was going to try to say like he's done a great job and you know um the consistency would be great and always late and and and he's sitting right next to me so I don't want to get spit on. So I have a nomination and a second discussion. I echo Holly's sentiments. Excellent. Especially this video. All in favor of Tom being the chair. Can
004I have two votes? It is unanimous. Tom, I'll pass it over to you to be the vice chair. Congrats. Thank you very much. My condolences. Following the same process without the tardiness. Uh I open the floor for nominations for the position of vice chair. I nominate Carol Roy. Second for the same reasons. She's done a great job. consistency, all that stuff. I guess the first question is, Carol, where's this? I'm right here hiding in the corner from you. I'm willing. Yes. Yes. We didn't even ask. Yeah, we didn't ask. Yeah, he could have said no. But he did it. We didn't ask. think about that before any other nominations or are there any other nominations? And it's it's fine to self-nominate if you desire. Seeing none, take a vote on nomination of Carol Roy as
005vice chair. All in favor? And good thing I printed out the outline, Tom. I got you. Thank you. I turned the meeting And now uh ask for nominations for the position of treasurer. And just to be clear, the treasurer uh primary responsibilities include heading up the call the the the budget committee. It's it's not a official budget committee in the in the municipal sense, but it is a the group of people within the SAU governing board and administration who prepare the SAU budget and and usually present it at the hearings on that budget on the SAU budget. So, any nominations? So, I think Rob, you've been doing it, right? Is it something you'd be willing to do? I'll I'll continue doing it if the board wants me to or if we want to give someone
006else a little try at it. But is there anyone else who'd like to be nominated? I nominate Rob Man for treasurer. I second. No other nominations. All those in favor of Rob Man for treasurer. Uh opposed abstensions. I never vote for myself. It's just my thing. Do we have to do a calculator with an extension? Okay. Like we have to calculate because of you, Rob. We're sticking to my guns or my I unfortunately do not have the agenda open yet. Do you have a I only I can't open it on my computer. We do need to uh secretary. Oh, we have Do we do a secretary on the agenda? Yeah, we do the secretary. We have to have secretary. Okay. I was just looking to see if the secret nominate for that. Uh looking for
007nominations for the position of secretary. Primary role of the secretary is to record minutes in the non-public sessions that sometimes occur. Um tradition has it that it is usually a new member of uh of the board if they are available. The reason for that is it is a really good learning opportunity. Um it's well-guided. It's not a lot of responsibility, but it gets people engaged. Um can I just add one thing to that? The secretary normally also downloads the voting the the vote calculator because we're three boards. We have a calculator that we um will enter the votes in. So during the meeting, the secretary is also responsible for that. So just that's one other little detail. Okay. Yeah. That and that that's pretty straightforward but uh it always it can be it can be
008uh well explained. Yeah. So with that are there any nominations for secretary again including the option of self-nomination for someone who's willing to do it. Who was our secretary last year? This past year is it Johanna. It was me. So therefore you don't have to do it. I don't because I'm also a secretary of the other board now. So that doesn't that doesn't preclude it. No, it does. Mr. Chair, please stop badgering. I mean, I'll do it if no one else wants to, but honestly, it is a good way for like a new member to just get engaged and try to figure out like how they work and things like that. Is there anyone interested? This governing board meets like four times a year. It's not a hard job. It's not a hard job. You
009don't have to do it tonight. We'll take all that. All right. I nominated Jessica Leens. [Music] I'm sorry. We nominated Jessica, but you can also nominate Second. Did you want it? Oh, I can Heather, but right. Well, you can also nominate someone if you like. No, it's just a second. I was I just finished one year so I still knew it. I would say so I'll second that nomination of Jessica Leens. Did I say your name right? You already nominate. He beat you. Oh, he did. Okay. Tom didn't hear it. Uh any other nominations? I think we're good. Okay. All those in favor of Jessica for position of secretary vote for yourself. I'll vote for my be you. Okay. So, we all set with all positions as all recorded. Um, and now I'm looking for
010a motion to enter non-public under a non-public session under RSA 91- A colon 3 Roman numeral 2 section uh a compensation andor reputation. So moved. Second. She had two that I don't know who's taking here. Okay. Um, we have to do roll call vote for this. I'll start at this end because we're Carol Roy. I Jessa Hens. Rob I. Jonathan Fontaine. I Tom I. Holly. I Cindy. I Kate. I Beth. I Johanna. I Lynn. I Tracy. I Heather. I. Okay. We are in non-public as of 6:14. I'm not kid. [Music] Oh, Tom, let us go to sleep. Process observer. Oh, [Music] please like it. Let's see. Let's just make this quick. So, coming out of non-public, uh, there is, I believe, going to be a move for an agenda adjustment. Not yet. No, but we
011got to I want to say that we're going to have agenda adjustments come here. So, we have to appoint the process observer. Mr. Chair, sorry for the correction. I appoint you process observer. Absolutely not. Absolutely. I decline. Thank you very much, Carol. Thank you. He's punishing me for earlier. At the end of the meeting, give us feedback on how the meeting went. And you want to state that you only the public stuff. Okay. Thank you, Carol. Appointments to SAU committees. Do does someone have a list of what those committees are? Because it's on the agenda. It's just the individual school boards to serve on the SE41 policy subcommittee. So, Brookline, well, it's that it's the budget subcommittee. Um, did you guys do your appointments yet? Yes. Okay. So, um I'm the policy committee person. Okay.
012Policy is Johanna. Oh, for the co-op. Holly, did do you have one policy? Will Amy do that? Because she's really good with policy. Oh, and I see you. Did you ask her about that? I didn't. But um here she I'm sorry. I don't have it. Um I can Yeah, we can put Amy Kilner on it and if for some reason she can't do it, I'll find an alternate. Okay. Okay. And Jessica was So I think we are at this SAU budget. Yeah, she's on here on going to make the following appointments to SAU subcommittees to the policy subcommittee. We are uh appointing from the Brooklyn School Board. Well, we're not. We're letting people know that they were appointed by their individual boards to serve on the SE41 policy. Don't we have to make that appointment
013as well? No. Okay. It's just an announcement. Okay. So, go ahead. I'll let you do the honors. Happy to help. The following members were appointed by the individual school boards to serve on the SAU41 policy subcommittee. From the Brookline School Board, we have Johanna Shriber Halligan. From the Hollow School Board, we have Jessica Lehens. And from the co-op school board, we have Amy Kelner with a possible alternate appointment coming down the pike. Any questions? Um, we don't have updated information, so we're just going to go around and ask the boards to let us know who they appointed for the SAU41 budget subcommittee. So Brooklyn, who is your representative? Lynn Powers. Welcome, Lynn. For Hollis, I will be the budget subcommittee representative. And for the co-op, Beth Williams. Beth Williams. There you go. Do you not
014include the alternates at all? We don't have alternates. Um, and then we have the superintendent performance evaluation committee, which we nickname spec from the Brooklyn School Board. Who are your um who did you nominate to be on the spec? Uh officially it's myself. Um but Johanna is going to be my alternate because I already am anticipating some conflicts um due to my child's athletic schedule. So it'll most likely just So most likely it'll be Johanna, but that's me. Johanna's are our our alternate. I need to see what those dates look like. Excellent. Um from the Hollis School Board, we have Ann, right? Are you spec? No, it's Jonathan. Jonathan, just kidding. She put last year's ones on here. I know. Sh Jonathan Fontaine, who's our newest board member for those who don't know. And who
015did you nominate for co-op? Um, we haven't had our meeting yet. Uh, so Cindy, are you doing will you do SPEC or do you want to do it with I can do it with you? We've been we've been tag teaming it for the past few years. The chair is automatically on it. So, um, I've been doing it, but then Cindy also is on. She's my designate. So, we Okay. So, Cindy Vancana and Holly Duro Babcock. [Music] Cool. Um, and the SA41 Wellness Committee, Brooklyn, Heather Reen, I'm the alternate just for the teacher lunches. Okay, just leave them there. The hollow school board is Rafy I think or was it you Jonathan? I'm the I don't remember. I think it is Rafy. We did only meet what is that what is that committee? We did we
016didn't do um so they meet they're required to meet for um to devel to look at the wellness policy annually and to look at other wellness initiatives. [Music] It's like four meetings a year max and they're all Oh, there's Zoom. Are they after school? I didn't think so. Okay. Sure. And so co-op. Who would you like? Kate Stroll. Just a quick mine. She's like quick. Well, we didn't we didn't do these at our meeting. We did our the most important ones. And we had manifests on your That's not in the uh It is. It was before our non-public. So, we need to come back to it. Um, and we do need the two manifest signers from this body. I'll do it. What's the manifest signer? Um, it's the list of like all of the district's
017expenses. They get reviewed and signed off on by authorization to pay. You get all It's all email. I'll do the other one. Is that Is it okay to have both people technically from Hollis even though they're different boards? They want They want a a a primary and an alternate from each each. No, we we need two two total approvers plus one alternate. Okay. Yeah. Two total. John do the other one. Well, I'm just making sure that we don't need from of the two one from Hollis and one from Brookline. Regardless of board, does it matter? I haven't in the past. I don't think so. We I'm just double checking because we'll be an alternate. Who said that? Tracy. Got it. Cool. Thank you. All right. Back to you, sir. I have no idea. Oh, shoot.
018I'm sorry, Carol. I'm sorry. I don't remember his name. That's Jonathan Fontaine. Thank you. That's right. He's new to the Hollis board this year. Thank you. Sorry. That's okay. Email active. Yes, I'm approving the holl stuff. So, there's this plus me and someone else. And then we have nominations, resignations. Yeah. So, we've got a couple of agenda adjustments. Um, this wasn't on the supposed to I thought it was the exit review. Um, I thought I saw it somewhere. It might have been under Sorry, we're looking for those of you wondering what we're staring at. It's the outline that were provided and it mentions the uh superintendent exit interview. I thought we were going we already had that on the agenda so folks are taking a look. It's not it's at the end. The following members
019were appointed by the individual school boards to serve on exit interview goal setting. Where you looking at? It's on page nine. I don't know why but it was only five pages on the official agenda. I have Oh, no. No. We We're looking at the outline on the agenda. It's not there. Dawn, I guess it needs back. So, she will. We uh we need an agenda adjustment to add a deliberative item to form a committee to conduct the superintendent exit interview and provide recommendations concerning goal setting for the uh incoming superintendent. Um, and we need an agenda adjustment to discuss the uh, did you want to retitling of a of a position of a position within the SAU office? Okay. Do you want that deliberative item or a discussion item? Um, they're both deliberative discuss. Oh,
020okay. I just you said discuss, so I wanted to make sure it got put under deliberation. Thank you. I'll pop them in. So, is there any objections to including either or both of those items? I think you just take it to a vote quick. You don't need to vote less. You don't need to change it. Just change. So, we will be putting them put them at the end. I would be inclined to put them in the beginning of She had put this one at the end already. Do you want to bother? I would just rather have it earlier and get it out of the way. Okay. Um, I brought this up. She suggested I bring this up now. We did not vote to seal the minutes for public. So agenda is that an amendment to
021the agenda to vote to seal? We can bring Yeah, we can bring that up at at any point that there can be a motion right now. An agenda adjustment to do that. Um, I was going to wait until after we have the committee for the exit interview because I thought that the timing of the date certain for uh unsealing them might be dependent upon that committee's um schedule. I think we were going to seal them till the next SA governor board meeting. That's what was discussed. We discussed it and I said, "No, we that's too long to keep them keep sealed because when the motion comes up, they'll specify how long we want to seal them." Correct. Right. Yeah. So, so if anyone needs to motion Yeah. Madam. Okay. Um, res nominations, resignations, and correspondence.
022Okay. Any resignations and correspondent or nominations? Um, yep. So, I have Andy and Gina. Please consider this email as my notice of retirement resignation effective June 30th, 2025. Kelly Seely. So, I'm looking for a motion to accept the retirement of Kelly Seely, business administrator, effective June 30th, 2025. So, move. Second. Okay. Any discussion? Want to thank her for all her years of service with great appreciation for all of your time. So much. Yeah. just an was an incredibly important part of our uh teacher negotiation process, contract negotiation, and you know, just always stepped up when she needed. Okay. Uh any further discussion? All those in favor? And how many since nonpublic we've lost is Beth? Correct. Left at 88. Pardon me. Beth's left at 8:18. Yeah. Yeah. Thank you. Any other? That's all I have.
023I thought was that the only letter? Oh. Oh, I'm sorry. I thought you had anyone else left. Sorry. Except for Andy. I have another one that Andy took with him in his car. M. Um, so I have a stated retirement from our director of technology, Carol Tyler, with an effective date of September 12th, 2025. You said there was a retirement looking retirement for a motion to accept a retirement of Carol Tyler. Um so moved technology. Yep. Second. Director of technology. Director of technology effective September 12th, 2025. Moved by Carol. Seconded. Yep. second by Kate. Any discussion? Again, thank you for all your years of service. Um, she too is a involved in the position and that's been great. Is there any schedule change for her between now and retirement or is she work continuing to
024work full-time during that period? She will work full-time um until uh September 12th to get us through all the reporting and the rollover and all the Chromebook roll over in the summer. Um and then she will retire because she needs 28 days of separation from the district and she will come back in a point4 capacity um for the transition um and training of the new director of technology. Do you have any idea how long that will stay? Until June 30th. Okay. Remain of the fiscal year. June 30th of 26 or 26. I have a official letter just came to me if you'd like me to read it. Yeah, it's up to you. Um, okay. I will sent it. Um, dear Andy, with a mix of gratitude and reflection, I'm formally submitting my resignation for the
025position of director of technology effective September 12th, 2025. After 16 years of service in various roles within our district, I've made the decision to retire. Serving SAU41 has been an invaluable opportunity for growth, both professionally and personally. Um, I am especially grateful for the support and collaboration of the SAU41 administration and school boards, whose commitment to innovation has allowed technology to flourish as a vital component of education. Being the first to hold the role of director of technology has been a privilege and I deeply appreciate how SAU41 has continually recognized and prioritized the impact of technology on teaching and learning. I look back with pride on the progress we've made in integrating technology to support students, educators, and the community. I'm confident that the foundation we have built will continue to evolve and serve SE41
026well in the years ahead. Thank you for the opportunity to contribute to the advancement of technology within SE41, supporting students and educators to achieve their full potential. I look forward to seeing the schools in our district continue to thrive and will always remain an advocate for the growth and success of the students within halls in Brooklyn. Respectfully, Carol Tyler. Thank you. Any further discussion? Top notch. All those in favor? With regret. Unanimous. Yep. Next nomination. Okay. Meeting minute approval. I can announce positions that have been filled. You want to put that under correspondence? Correspondence. So we have filled the role of director of technology with John Boucher. Um we are completing um interviews for the business administrator position um a week from tomorrow and and doc came to you in the last meeting. So that
027those are the changes. Now John already working in he is currently a physics teacher at the high school. That's cool. Okay. Uh, approval of minutes for February 2025. Do you want me to read this? You can say. So, the following amendments were offered. Page four, line four, replace included with including. Page 10, line 31, add do following speck wood. Page 11, line 12, end the sentence with a period. Page 14, line one, correct the spelling of boards. Page 14, line 8, question should be plural. I questions, I assume. Uh, page 14, line 27, correct the spelling of going. [Music] I have a motion to approve the minutes as amended. So moved. second. [Music] Okay. And so just to remind folks that you don't have to abstain simply because you were not at the meeting. If
028you have read the minutes and are comfortable with them, you are certainly entitled to uh approve them, but it's not required. members Perry, Vancone, Williams, Fontaine, Powers, and Rearen were not present at that meeting. What? You didn't come before you were elected? What's up? Shame on you. Uh, so we have a motion. Any any discussion? No. Any other amendments being offered? Uh, all in favor? So, we've got one, two, three, four, five, six, seven, eight, nine, 10. All opposed. Abstension. You You You vote opposed if you weren't there and you didn't have time to read it. You don't abstain. That's what the attorney said. So, I'm voting no. One. No. That's what she You're voting no. Mhm. That's what No, I'm I'm confirming what Cindy just said. Thank you. Who else is voting? No. Cindy,
029what did you say? No, she said that the attorney had said that they should oppose. So, I wasn't here, so I'll oppose or abstain either one. I mean, um I just want to say that the there is script in our agenda here um quoting the attorney and it says, "We recommended that abstensions occur in very limited circumstances. For example, if you missed the last meeting, you might abstain from the vote on whether to approve approve the meeting minutes. Asked if that is optional, he stated there's nothing in New Hampshire law that requires an individual to recuse themselves from a discussion. So, that sounds to me like it's saying you could abstain, you could vote no, but not that you have to vote no and not that you have to abstain. Vote yes or no. So,
030we've got two no abstensions. I don't know the right way. I guess abstain. I don't know. I'm confused. You're fine. It's You've abstained many times in the past. Yeah, it just because of the weighted vote from what the attorney said, it just I don't know. I throw something off depending how you vote. So, it's not a big I don't think it's a big deal for this, but for other things, it can be a big deal. We'll have to do the calculation on it. I'll take care of it. Keep moving forward. Learning so much. No, it's something new too that we learned last summer. Now we get to open the floor for public input. There you go. Right on queue. This is like no way. Also, we have to approve nonpublic. There's no mention of it
031in the agenda. There is right here in the meetings minutes from February. They're both the same. Okay. A motion to approve as presented the non-public meetings of February 25th. So, 2025. Second. Did you get Holly? Kate. Okay. Holly and Kate. Any uh any discussion or amendments? All those in favor? Opposed? Which way you going on this one? I'm going to abain. That's the way we've always I'm voting now. Thank you. I got it. Any abstensions? So, I'm just switching it up. I'm It's like blackjack or sometimes you work. Did you vote? I didn't see I didn't see a vote. She voted no. I voted no. With the eights. It's just how it feels, you know. How do you want to vote? I voted no. I Lynn. Me. Lynn, what? She's asking Heather how she voted.
032Oh, voted yes. She voted yes. I didn't see it. I'm sorry. So, you have the number. I I have no idea who just voted for anything. Can we have the Brookline board vote? We've got three three nos. No, just just Brooklyn folks vote yes. Two. Three. Nos. Or one or two? Two. Two. Thank you. Hollis board. Yes. No. Abstain. Got it. Co-op board. Yes. Yes. Feel like voting now. No. Abstain. Linda, you can see why you didn't come back till 9:30. This is fascinating. It's a good choice right there. I can't even add right now. Sorry. This is why I can't leave water. Okay. Public I brought mine from home. I open your shirt. We are opening the floor for public input at 919. We need to keep it open for 30 minutes. I love
033or until the meeting ends. I won't be here for hours. [Music] Um I don't seeing none we will continue on but if someone chooses to arrive during the next 30 minutes or if we're still in session we will stop and take public input. Thank you. Uh revenue and expense report. Yes my turn your time is shine now that nobody wants to be here. Let me tell you all about my numbers. Okay. Um all right. So we just have a month to go in our fiscal year about and we're projecting a savings of 22,000 out of our $2.4 million budget. Most of that is coming from saver savings in the employer paid benefits due to enrollment changes. Savings due to vacancy we had for part of the year in the business office. Another significant change since
034our last report in February is the extra expense stemming from the upcoming retirement of our business administrator and the cost associated with paying for her unused acred vacation days. Where is that showing up on that shows in the business office line item? 11 her vacation days would be charged to her salary account. 11654. Okay. So on the revenue side, um the sources match budgets pretty much because it's very predictable from year to year um except for the bank interest and we're expecting a surplus of just over $9,000 in the miscellaneous line due to that. So last year we budgeted the use of $53,233 of our fund balance, but given our expense savings and the extra revenue, at this point we only expect to be using $21,490, that would leave us with the fund balance at
035the end of the year of $36,362 or 12.6% of our budget. And last comment is just a reminder that our FY26 budget that was approved, we had a little over $5,000 anticipated use of that fund balance. So we have 306,000 and at the end of the next year, if we use the 5,000 it would be 301,000. So that's all I have. Are there any questions about the numbers? Um, which fund was that? Sorry, I just didn't touch it. the fund balance is the the the school districts um give the money back to the taxpayer but in the SAU we don't do that the balance rolls from year to year there's no legal mechanism so that's why yeah it's not a choice the law no we just because of the the makeup of it it's unclear
036who who get what yeah yeah no that's okay I just Yep. Do you know if there's um any plans or proposals coming forward that would uh significantly reduce that or do you just think it's going to show up in the budgeting for the next The expectation is to um utilize that for the one-year transition of both the director of technology and the uh business administrator to fund the the training overlap to deal with overlap the overlap and the training. And um that's what we talked about the last board meeting, right? Yeah. The guard board. Will we still uh have more that we want to take it down in terms of the budgeting for next year? You think? Um yeah, I mean we'll have to look at what what the numbers actually work out to. Uh
037let me get back to you. I would expect that we would be within the desired range. Are there any other questions for our uh what's your title now? I'm sorry. My title? Yeah. Tired grandma. Also director of business operations. Can we let Linda go? Yeah. That's what I'm determining. So, I think we're all set. Thank you very much, Linda. Thank you for your next time we have a nonpublic, we're going to let you do your updates before. We need we need to move her forward. Appreciate you. All right. Thank you. Country and I be sure to get the man. Okay, great. Thank you. And then now we're looking at the calendar. Yep. So the here's the calendar. It's colorcoded. Um the SAU board meetings are very typical. So we have October 9th um to do
038budget prep and goals. December 11th for the budget public hearing. February 12th, superintendent evaluation. And May 14th, the reorganizational meeting and the locations vary. RMS, middle school, middle school, RMS. Okay. any questions, comments, feedback? Um, just a comment that I know there are a couple of or at least one, sorry, there's uh one of the Hollis school board meetings August will be moving around a little bit, but we don't know to what day yet. So, we'll update that when we know it if anybody wants to come. Can we also make a a change to this document to reflect that we don't meet in the Hollis Primary Library anymore? It says it in the color coding key. Yep. Thank you. That would be meeting. We should do it. Thank you. You're welcome. Thank you. You You
039said it was RMMS, Middle RMS. Yes. And that is located down here. And I was like, we're sitting in RMMS. I think we all know where it's located. Correct. Location. That's funny. consider. Mhm. Next item on the agenda involves uh regional special ed education consortium otherwise known as rk and the traditionally we have had the ability to assign I believe two representatives and it was rotating through. Um but in for many years now that has not been the case because of the lack of ability for some of the boards to appoint people to participate for people who Is there anyone who doesn't know what ARS is? Oh me. Yeah. Okay. ARS is a is an independent special education school on 101A. There's actually four schools. Wow. Okay. Yeah. They're headquartered in 1018 in those little
040yellow buildings. Yes, that's one of the locations. Okay. And the consortium consists of um Amherst uh SA 41. Well, it's 359 40 and 41. So, it's Amherst, Mount Vernon, Tagen, it's Paul Brooklyn, Paul Co-op, and Milford. Today, I was just voted as the chair. um the superintendents of those three districts um serve on the board and Milford also has a board member who serves and then because of Amhurst and we are multid-district SAUS we have a rotation so this year it would be a Hollis board member and a cooperative board member that being said we've had a difficult time and so has SA39 and so the conversation this morning was do we potentially switch it and that's on them to just a member at large from our SAU or or two members or two members
041but as opposed to trying to get them from specific boards do we just want to do it at this at this level they normally meet uh 8:30 in the morning it's either 8:00 a.m. or 3 p.m. I would say now they change and it's on the third Thursday of the month and once or well at least once it's offsite up in the year six meetings during the year one of which is remote for next year and um we will have a workshop um at one of the remote locations a little bit away and the addition there's is it addition or instead of that you have the community member we also have um a community member represent ative Christa Whan who in the past has been the co-op board member. I I did it for about
042four years. She's been on it for like six or seven. Could you clarify what is the purpose? Yeah, I was going to ask the same question. They provide Oh, go ahead. No, go ahead. They provide special services uh across a broad variety of needs. Um it's would it's considered an out of district placement. Um but as a member of the consortium, we get a a discounted rate for it. Um they have they cover from preschool all the way up through through high high school at all different levels. Um it's been a very effective means of getting great services at uh a very affordable rate for our for our students. So what's the expectation of the members? I guess is still not these are these are board members who who sitting on it you some of
043it's budget some of it is um dealing with hiring it's it's whatever needs to be done at an executive level. Can I just point or so I would love to see one of the things that would the expectation be that um who's ever appointed from this board report out on it and maybe at some point give a bit of a presentation on what RSC does because Christa has talked to me about some of the amazing work that they do and we just have we never get to see it and um it would be great if we did. So, it would be great to add that to like the October agenda to get like a little bit of a sense or maybe the May agenda some sometime because it would be great for us to all
044see that and have a better education on it. So I guess the the question well we're going to have deliberation uh coming up but are there questions about what the position is and what the requirements are and is there and the question will also be do we want to change the um method of organizing our participation at this board level rather then setting it at the individual school districts level where it is currently residing. So that's that's what will be coming before us. Any other comments on that? Gina, do we send any students there or have we? They're very they're small placements but um we usually have students there. Yep. We can also contract services um at a lower rate than outside contracting provider. And we can also as a board we could also say
045these are some needs we're seeing and help work with them to build a program or build capacity within our employees training etc. Just a quick question. Is it It's not residential. It's just day program. Correct. Yeah. Isn't there one? There's no residential. The one that's all the way up north residential. No, I was waiting for conversation. I thought they were day. I I think that might be I think long was it long long view? I think Long View has a residential component to it, don't they? It wasn't in the report I read today, but that doesn't they maybe just didn't touch on it. Um, the local ones are definitely day and they also have a they have a a preschool that is also open to the public when they have have vacancies, which is a
046really nice opportunity because it's it's an integrated program. [Music] So, I don't know if it's appropriate with this part, but I'd be willing to do that. So I also would I would like to do this because I have extensive experience with special education like I have guardianship of Peter I have aging. So this is something that I'm very interested in. So if we do change it it's something that I would like to do two people right. Yep. Okay. We'll uh get that in deliberations. We can move into deliberations to see what action the board will take. Well you had we had some agenda adjustments you wanted to do. Oh that's right. Thank you. trying to avoid that one. Okay. So, the first one uh want to look at is to see what action the board
047will take regarding the establishment of a committee to conduct the exit interview of the outgoing superintendent and provide recommendations concerning goal setting for the incoming superintendent. when it was discussed at the last meeting, it was potentially proposed that that that committee might comprise the uh board chairs, but I don't know if we've had any further discussion about that. So, is the makeup committee of the committee included in the No. Okay. It hasn't been yet. Well, I think it was because we looked at it from a spec perspective, which the board chairs participate on anyway. So, it would be board chairs plus the identified members. I thought or do we just I thought it was only going to be three or three or four people. The we had I was I was the one who brought
048this up. We just said we would come back we would go back to our boards. We'd identify one member from each board and bring that name forward for the exit interview. That was the discussion. It wasn't necessarily chairs. It wasn't what it was. Take it back to your board, make a decision, bring the name of the next meeting. Okay. Does someone want to make a proposal? I'll make a motion to stand up a committee, an exit interview committee for the outgoing superintendent and provide recommendations and provide recommendations for all of the things that are listed. I I it's comprised of one member from each board. Is that is that what you're It's comprised of one member from each each board. That that is what we had discussed last time. So that would be my that
049would be my motion to Okay, I'll second it like that. Mhm. It was any further discussion? All those in favor? Okay. So the next action is going to be who identifying who is is coming from each board. So Brooklyn and Hollis have already made determinations. Correct. Um co-op. So I have it that Brooklyn is Allison. Um and Hollis is Raph with an alternate of Jessica if it's scheduled when he can't be here since his wife is imminently expecting a baby. And co-op it's going to be me. Yeah. I haven't taken it back to my board, but you guys can fight me on it last the next next month next week. Based on based on who's here, can you make a commitment of when it will be done performed by the 30th of June? 30th of
050June, right? Andy told us he's leaving in 30 days. He has a scheduled vacation. So to be ret can be done by the end of May. Can I ask a question? Done by June 30th. I say June 30th. Yeah. As vice chair of this body, I am in charge of speck. It was bantered that I would be part of well this role. Whoever is going to run spec this year and now it's going to be me again was going to be part of this conversation. Is that still the desire of the body? The motion. No, the motion. That's why I'm asking because that's not what's written here, but I didn't know if you want. If not, I'm fine with that. I also have many schedule. Make an amendment. I don't need to make any amendments.
051We've already voted and approved. Okay. So, what we didn't discussing, what do we vote on? We vote on that. I don't I don't need We're in discussion. I don't need to be a part of it. I just want to make sure we're doing things the right way. If we're putting together a We did. That's what we just voted. You said, "What did we just vote on?" So, we already voted to form the committee and what the what the Yeah, Carol, you missed it. You missed it. It was You did you really? Yes. Then never mind. You just said one person. Never mind. I have nothing to do with this conversation. We're done. My god. Okay. The next thing was the uh there was a agenda adjustment for I understand that but we wanted to have
052the have a date so that we can do the the meeting. Well, that would have to be another doesn't you don't need a motion. We just need to pick a pick a date when the committee will do it by. I mean if you're charging you got to go with Andy's schedule. If you're charging the committee to do the exit interview trust by Thank you. by the time he's gone like we'll get it done. Okay. But we wanted to seal the minutes. I'm trying to figure out when we July. Let's see the minutes for July 31st. He's gone in July 1st and that gives us a whole month. Okay. July. So, can I make a motion to seal the non-public minutes from tonight until the 31st of July 2025? Second. Any discussion? No. All in favor?
053Okay. Cool. Thank you. Thank you for holding the meeting. Next up is the title change. Okay. There is nothing written here. So have fun. Best of luck in that error. Yeah, because I have to read this now. Okay. Uh, I move to replace the current position of director of student services with assistant superintendent of student services and increase the salary by $5,000 which is funded completely by savings achieved through reduction of required New Hampshire RS contributing from the district contributions from the district and that would be effective date be July 1. Effective July 1, 2025. Okay. Second by an discussion. Any discussion? Okay. I just say we had a robust discussion and non-public about it. Yeah. I just didn't know if there's any anything. We're going to do it by uh district. Ready? Yeah. Okay.
054So, we're going to vote on this by by district. Uh well, I I do think there should be a a quick mention is yes. There was a robust discussion there are advantages to moving to the title change. Uh, so I think it would be appropriate, Gina, could you fill in what a little bit about the role, a little bit about the role itself because people may not be familiar and what benefits it may have to have someone in that position and the funding mechanism and if that's Sure. So, the funding mechanism um the the New Hampshire retirement system, we're required to fund 19% of the salary of a director of student services to retirement. Um a an assistant superintendent, we fund 12%. So, there's a savings of 7% of the salary by switching the title.
055Um however, why it is a value to the district, it it allows for greater flexibility. Um an assistant superintendent can run a board meeting. Um a lot of times with scheduling complex we have two meetings running at the same time in the same day and so that allows both of those to take place. In addition if I am not available for a meeting um an assistant superintendent can take over and run the meeting. Um the the advantage of having assistant superintendent student services means that the work is less of a silo in student services and more all-encompassing. So that that that role or the assistant superintendent of curriculum instruction and assessment could step in as needed for anything that comes um to the office in a more of an emergency situation such as an appeal
056from an individual board on a variety of matters or if there was an emergency um in any of our schools etc. And this isn't the first time we've had an assistant superintendent of student services. Um, correct. We had an assistant superintendent of student services 2019 2021. That individual departed when we hired for the the position. The individual we hired did not have the certification of superintendent. And so the expectation was that um the certification be obtained through um completing an advanced degree called the CAGS. And so that was completed um recently recently in May. And actually the the first time we did it was even prior to that the individual departed. So we we had assistance we had an assistant superintendent student services twice before the absence occurred. Yep. So this is essentially getting back
057to where we were where we were. Yeah. Yep. I just want to note for the record that this is not in fact a title change. It is a promotion. So let's just be clear about that on the record. That was part of our conversation and public. We're we're exchanging one position for another though. It's so it's not an addition. It's not a new position. It's not a new position, but it comes with a salary raise. So, I want to be clear for public education that there is a salary change. Yes, it's coming from savings. Yes, it will be completely funded with no impact to the bottom line, but it is a position that will it's not just a title change. It is coming with a raise. Therefore, it is a promotion. It's no it's okay.
058I feel that it is a promotion. It's a different position. We're replacing one position with another. Okay. We should also make it noteworthy for the public because they may not be aware that CADs requires 46 credit hours most universities in order to have that certification. And so like any other position in education when you receive these additional certifications and credit hours very often salary increases a company. Okay. So, we have a motion that has been made and seconded and we're going to take a vote on it. Yep. We're going to do it by board so we can do the weighted calculator. Okay. Um, start with Brookline. All those in [Music] favor. All those opposed have one. Is that the full count? Yeah. Five. Yep. So, Hollis, all those in favor? Opposed? No. Nobody else is
059here. Okay. And for four zero. Yep. It's you guys for co-op. Yeah. Co-op. Unanimous. [Music] Yep. This should bring us back to the What's the What's it the final vote? That's the weighted vote from 47.4 to 7.6. No, it's it's 7.6 6 to 1.4. There's a total of nine of nine. So, we got to record what the vote is. We got to tell Don. Okay. Okay. Secretary. I have the wording for you later if you need it. So, is that the it for the adjusted activities? Correct. Now you can move into the to see what action the board will take regarding the proposed meeting dates for the SAU governing board calendar that was proposed with the four dates. I have a motion to approve the calendar as presented. So move second move by motion by
060Rob Kate seconded. Any discussion? All in [Music] favor is unanimous. Thank you. See what see what action the board will take regarding the approval of the SEOU budget by the voters at the three annual meetings. There were 850. Okay. Oh, the uh budget the SAU budget warrant article passed with a collective vote from the three districts of 857 in favor and opposed. So I'm looking for a motion to accept the re results of the votes cast on the SAU 41 FY26 budget warrant article as stated. Second. Good job. Yeah, it was me and Holly. We just late. Any discussion? Yeah. All in favor? It is [Music] unanimous. Okay. See what action will take. Oh, okay. to see what action the board will take regarding which form of the superintendent's evaluation will be used during 202526
061that the board utilize long form CBI- F1 I second who was my second can you just give us a quick like what does that mean but it'll be fine um so the short form and long form ask similar things, but the longer form has traditionally been used early on in a superintendent's career. So, the reason why the long form is being um proposed this time when we've been using the short form for a lot of years is because this is Gina's first year in the role. So, we want to do a more thorough evaluation versus one that's more of an update that we've done for Andy in the latter years of his career. Of course. Thank you. Where do these forms come from? Policy. Policy. They're in the policy book. Okay. You'll you'll you'll get
062them. No, no, that I didn't mean how do I get them. I mean like so law policy statute policy policy. Yes. So um so I'm going to vote no on this. I I'm not asking that all of you do that. I'm not advocating for that. I am not a proponent of the long form. I think it's too long. I think it's too detailed. I think it's too much. which I don't think it really gets you that much more information because it's just so much and I don't think we can answer as much. But I do understand that some people want to go through that process. So, I'm going to vote no, but you don't have to. We don't have to be that dead horse. I'm just telling you why I'm voting no because I feel
063like it's important that people understand why I voted no. Well, I also think that we had a conversation about changing it anyway. I got you. So I did we officially vote because we had reviewed that in the policy SAU governing board policy committee which I am part of and did we I we discussed that at our last SAU governing board meeting and did we vote on it on making the change to the new form? I don't remember if we actually voted on it. I don't believe we did. That was my question. I don't think we'd have a final version of the of the of the form. So we can bring so the it was part of the February board packet that proposed changes. um the policy committee can meet to discuss feedback of going with
064the with the changes. The expectation we talked about in February was no forms are perfect and so many of the board members haven't experienced the superintendent evaluation. So potentially go with the the new forms. So we'd have to adopt them um first and adopt uh in October. try them out and then identify all the problems there are with form and then bring that to policy because the new long form is the new proposed long form is shorter than our previous correct. So do we need to make this decision tonight? By policy it says it's decided the main meeting. So so we could we could vote on this tonight but then in the October meeting vote on which version of the long form are we using? Are we using long form or the old long form?
065Or you could happen vote to change the vote that was that took place tonight. Okay. Any other discussion then? No. We're going to go by uh district again. I don't. I'm kidding. Jeez. Let's start with just let's do it backwards. I No, we're going to go Brooklyn CoA because that's the order that they are on the thing. We haven't done that. We haven't done that yet. I know. Why didn't you say something before? I was trying to be nice. I don't believe that. Brook, all in favor of using the long form. God, yes. Co-op. All in favor of using the long form. Okay. Co-op. You're messing us. Oh, yeah. You I said co-op. All in favor of using go. I know. I told him to do it in order. Pretty voting, Tom. Huh? All opposed.
066Got that? I got it. All in favor? All opposed. All abstaining. This calculation is going to be really God. Yeah, I got it. Got to run it out seven decimal places. All it does for 11.20 to 43. Polish will get us. It's got to add up to nine. I don't I am just reading what the calculator says. We'll figure it out. We will figure it out. Oh my gosh. Everybody I believe you but I will I want to but I can't. They're still calculating. They don't have enough fingers and toes. 7.2 comes real fast. Yes. Apparently, she's nervous. 7.2 to [Music] 1.8 hours. Where are we? Okay. see what action the board will take regarding the superintendent's recommendations for SAU employee compensation for FY25 and those I move this include Do you want to read
067the motion so somebody can just say so moved I'm just curious is that going to include this part of the box motion to approve the Superintendent's recommendation for contract and compens contract compensation for SAU staff members uh as reviewed in non-public moved second moved by Jonathan second by Kate discussion again there was a robust discussion during um during nonpublic I just wanted a very robust discussion [Music] All those in favor from Brooklyn unanimous. All those in favor from co-op. She's up. Unanimous. I did. I did raise my hand. She did. It's okay. All those in favor from Holl. You know, I had to hold it up for a really long. Tom's getting whiplash trying to see everybody. I know. It is really hard. He can't see. Hold your bigger chair. No. and smaller people. All
068right, let's I can't do that. Let's get him a lifeguard chair. Okay, with an umbrella. See what happens regarding the appointment of a member to serve on the RC board. Where is her page? [Music] just so we've had a couple I don't I don't know if that captures what are we appointing by district or we appointing by the by the SAU because I would say we should appoint by the SAU because the members that want to participate are not from the boards that have a seat right now. So the first motion I'd like is a motion to uh revise the method of appointment of our SEC representation. That's not up to us. Huh. That is in the bylaws of ARC. Oh, it is. Yeah. So, what do we have to do? Um, so I say
069we the SAU is going to appoint two members. So, does our SEC charter say how those members are appointed? No, they just say what seats are available. What was it? What was it in the past that dictated the methodology? um that we didn't have members that were willing to serve and so no but had that had it with the rotating of all the district that was that was in the bylaws of our staff. So we can't unilaterally change that can we we have in the past we have been eight years we've had we've had a co-op member on that board for six years even though it hasn't been rotating should have rotated. Okay. Can I can I ask a side note for you to um institute a a change to the bylaws? questions. Yeah. Okay.
070So, I move to appoint. We already talked. Why can't I do I can do it? We don't need motion to appoint them. Yeah. It's right here in the script. Just because [Music] we don't move. We don't do motion to do other appointments committee. But this but this one does. It's written out in the in the outline for tonight. [Music] Okay. She Have fun. How about you? I move to appoint Johanna Shriber Halligan and Jonathan Fontaine to serve on the regional services and education center arch board for the 2025 2026 term. Good second. Is there a discussion? No. The discussion that I have is can you can you guys make day daytime meetings? Yes. Thursdays are my days. Yes, that's fine. Okay. Yes. And I can share with you the the meeting date. Yeah, that's fine.
071Cuz I just let me know ahead of time. Volunteer hours. Pardon me. I get volunteer hours. Works nice. I won't ask why you need them. Don't Don't They're not court appointed, man. Employment is bonus. All those in favor of the appointments. Thank you. Yeah. Do you see what's next on the agenda? Of course I do. Report out by the process observer. Well, I only pulled out half of my hair during this meeting. Uh, no. I mean, process-wise, there were questions. We worked through them. Um, I think a lot of the stuff that happened in non-public was healthy. Um, is it avoidable? No. What could we have done differently? We have a whenever you're done. You're not the process observer. I know. I just can I can I speak on Can you also observe? Is that
072No. Can I just make an observation of the observations? Yeah. Um, I would just like to say that when we think about voting and what we discuss in this room, I think we have to take ourselves out of it and vote as simply a member of this board because we will not always be here. Some of us will be here for a very long time. Some of us will not be here for a very long time. And I think when we're voting and discussing, we have to vote as our office and not as our person. Um, it felt like there has been a lot of voting from uh personal history versus voting from elected positions because we're not always, this board is not always going to be made up of these people. And so I
073would just ask that all the members of the board remember that. [Music] Okay. Thank you. Thank you. motion to adjurnn. Sure, Cindy. It's been half an hour, so you should probably close public comment. Um, it's Oh, I mean, if it closes by itself, I'm just saying I don't know if the meeting um these forms need to be returned. Can we take a vote with your math? Let's move. So, Cindy, you made a motion. Motion to adjurnn. Jonathan seconded. All in favor. All in favor. Yep. Thank you. [Music]