001order this meeting of the Hollis School Board on May 7th, 2025. Uh our member Rafi Zach will be a few minutes late, so we'll just mark when he arrives, but the rest of the board is here and present. So, we're going to get underway here at 60:04. First thing on the agenda, we've got agenda adjustments, nominations, resignations, and correspondence. Okay. So, I do believe we have um Oh, hello Rocky. um a couple of agenda adjustment requests. One of which was to amend the agenda to include as the first item under deliberations board action regarding the general asurances. So the general asurances were under discussion, but we also need to make it a deliberative item. Okay. And then do you want that do you need that to be in a certain position in deliberation? Do you
002care? No, it doesn't matter. And then we also need an agenda adjustment to include um to see what action the board will take regarding the superintendent's recommendation for administrator compensation. So I apologize for the oversight of those two items. That's fine. I have the uh the general insurancees grant line and our outline. Is it just not on the agenda? Yep. So on the um outline, she included it as an adjustment because it didn't she our recording secretary is very good and catches all of our errors. She does. Yeah. Uh I'm fine with that. Everybody feels fine with that. Do we need to take a vote on that? I'm sorry. Agenda adjustments don't need a vote, but they can have a vote. Anybody have any feedback? Okay. No. All right. So the general asurances and then
003your was the superintendent's wreck on administrator compensation. Yeah. Is there a discussion point on that too superintendent recommendation or is that something that's happening in nonpublic? Correct. Thank you. All right. Consider those adjusted. Okay. Okay. I have some nominations, resignations. Yeah. All right. So, um I'm recommending that we hire um Colleen Costa for the position of grade five teacher at Hughes. Um she comes to us with a bachelor's in elementary education from Southern New Hampshire University. You'd be placing her at bachelor's step 10 with a salary of 64,640. Can you repeat that salary? 64,640. Thank you. Yep. Okay. I'll accept a motion to uh accept the nomination of Colleen Costa as grade five teacher at Hughes at a level of bachelor step 10 at $64,640. Some of Second. Second. Thank you. Um, Gina, can I
004ask about the interview process? How many uh do we do three interviews? Like who what are the stages of interviewing? Certainly. So, we have we put together a committee and we review the applicants and um decide who we're going to bring in for an interview. Um, the interview committee can consist of anyone from the grade level team. if it's a grade level position. Um, typically the um, Abby Diaz, the um, curriculum administrator and then the building principal as well. Um, and um, so they do initial interviews and then they send forward um, finalists to my office if they are classroom teachers. Um, if they are case managers or the nurse, they would go to Lauren's office for what we call the superintendent interview. Mhm. Um and then from there a selection is made and the
005position is offered. Gotcha. And how many uh do you know how many people apply for this position? So um for for our elementaryaries, we typically post like grade four to six openings or grade K to three openings. Um because what we also do is when a position becomes available, we let our staff know that there's an opening in grade two. And so maybe, you know, a first grade teacher wants to loop um like Miss McMullen will be looping next year and going to grade two. So that opened up an opening in grade one. So we allow our teachers to kind of put forward their interest, let us know, and if it's a good match, then we move that. So we don't hold up collecting of resumes. So we just uh open it up based on
006that. So, um, for our primary grades K to three, I would say we probably had upwards of 40 or some odd applicants. Um, for grades four to six, probably in the 30s. Okay. And how many positions did we have open? Um, you can ballpark it, too. That's fine. I can't remember to be honest. I can't remember if I brought any forward at our last meeting. I don't think so. Okay. So, I I have four hires. Okay. For you. Okay. So, is that back to precoid hiring like applicant numbers of getting about 30 for a Yes. For classroom teachers? Absolutely. Um we're not so much there for our case managers, reading specialists, positions like that. Yeah. Okay. All right. Thank you. Um was this position net new or backfill? Um, so we um I thought that
007was a straightforward question. I'm sorry. Nothing is it is it is pretty straightforward, but teachers don't always stay at their same grade. So there's shifting. Sure. But if there was a shift, this this position in the four to six range was triggered by a shift basically if it's that. Yes. And so if you recall, we had a resignation um from our um computer teacher I use. And so one of our grade five teachers, Jared McMullen, applied and will be becoming the computer teacher for next year, which opened up five position, which opened up a grade five position. So that's where we have Colleen Costa. Okay. Very cool. All right. Did you have more? Well, I think we need a vote more, but I'm just making sure that Okay, I do have more to tell you
008about. All right. Right. So, all those in favor of accepting superintendent's nomination of Colleen Costa as a grade five teacher at Hughes Bachelor Step 10 $64,640. All opposed. We're good. Okay. Welcome, Miss Costa. Yes. Welcome, Miss Costa. And I I misspoke. So, there was lots of shifts. Um this Colleen um came about due to a resignation I'll read about shortly. Um, but I would like to recommend Elise Basley for the position of grade four teacher at Hollis Upper Elementary. She comes to us with a bachelor's in child development from KBY Sawyer College in 2024. Um, we'd like to hire at bachelor's step one with a salary of 50,416. What was his name again? Elise Basley. Basley. I'll take a motion to accept the nomination of Elise Basley as grade four teacher at Hughes at Bachelor
009Step One for a salary of $50,416. Motion second discussion. So I take it that Miss Basley is a firstear teacher. Correct. And so for everyone at home, the mentor program is still in effect. We have a mentor program for all of our new hires regardless of how many years experience they have. We we cater the program new to the district. Yeah, we cater the program to the needs of the individual, but yes, they are given a one-on-one mentor. They are given a building coach. We have an instructional coach. They have levels at the um supports supports at the SAU level. Um so they that's actually one of the features that some of our new hires are asking about. So they're really shopping around and they seem pleased with what we have to offer them in
010terms of support. Great. So anybody seeing this is a grade four you said, right? Correct. We have children going into grade four, they know that that teacher is going to be supported. Yeah. Great. Thank you. All right. All those in favor of accepting the nomination of Elise, please raise your hand. Thank you. Thank you. Welcome, Elise. Okay. Do we have any more nominations? We do. Can I actually ask one more question really quickly about the interview process? Just kidding. Yes. Um, so you look like you are nominating yourself to be part of the interview committee. I see it happen. So, uh, in the initial there's the initial batch of, uh, applications that come in and there's a sorting through of like who do we even want to bring in through for an interview and then
011it's great for teacher positions, it's other maybe appropriate grade level teachers, uh, the principal, Abby Diaz, and then when they send for the superintendent's interview, do you do multiple interviews, Gina, or are you just interviewing one candidate? No, I um, they bring multiple candidates to be finalists. Okay. So, there are multiple finalists that then you see and then who makes the final decision? Do you does the principal? Is it a team decision? Um, it's a team decision. Yeah. Yeah. Okay. Thank you. All right. Please continue with your nominations. Yes. I'd like to nominate Nicole Jones for the position of grade 2 teacher at Hall's Primary School. She comes to us with a Bachelor of Fine Arts in illustration from New England College. like to place her at bachelor's step nine with a salary of 62,880.
012Excellent. I'll accept a motion to accept the nomination of Nicole Jones as a grade two teacher at HPS bachelor's step 9 at a salary of $62,880. So move second discussion. So um is this specific to her? I'm sorry. I can't ask a clarifying question about second grade. I mean I guess. Sure. Yes. Yeah. Um so um so Miss McMullen is moving up to second grade. I know we had Mr. Ashley retiring. Are we having six? Yes. Classes. So that's where we need the extra secondary teacher. Okay. Is that okay, Carol? Jeez, I felt like a mother being just just was like, "But before you ask that question, young lady, um it's getting heated." Thank you for that clarification. Sorry. Sorry. I was just hopeful that I was able to answer your question because I've interviewed
013so many people in the last month that the I'm sure you have. I'm sure you have and that's honestly why I feel and I hope anybody listening feels confidence in the choices that have been made because obviously there was a great hiring pool. I know Mrs. Bicki was very excited about it. Um just in my personal conversations with her um she felt like she wished she could hire more. She was that pleased with the pool. Yeah. I mean and that's and that's one of you think where we were a few years ago when the first grade teachers took on more kids because they weren't pleased with the pool. like it's a long way that we've come. So, I feel very confidently about the choices that are being made because I know that there's there's a
014great pool to draw from. Um, and I trust the process. So, um, no, I have no questions about Nicole. I'm sure she has been properly vetted um to teach our second graders. Oh, I'm sorry. Yeah. Okay. It was more of like, oh my gosh, everybody stop yourself. This recording is going down in the books. All right. All those in favor of accepting the nomination of Nicole Jones and grade two teacher at HPS, please raise your hands. 0. Welcome Nicole. We have all the faith in the world in you. Please ignore what I said. For the final recommendation, I'd like to recommend Connor Howard for the position of self-contained KTO to3 teacher at Halls Primary. He comes to us with a bachelor's in communication from the College of St. Rose and a master's in education and
015moderate disabilities from American International College. We would place him at mast's + 15. Step five with the salary of 63,431. Can you refresh my memory of the his master's plus 15 step five you said? So, he has a master's degree and then he has 15 credits beyond his masters. Okay. Um and those are graduate level credits. Um and then step five means he comes to us with four years experience. So, we're putting him on Yeah, I remember the step. It was just the rest of it that was a little um and then this falls into the specialist category. We were just making sure I heard the title correctly. Special educator. I need to do the motion first. Well, I'm sorry. Come on, Carol. Let's go. Uh, I'll accept a motion to accept the nomination of
016Connor Howard as a self-contained teacher for K to3 at HPS at a M's plus 15 step five level and a salary of $63,431. I'll motion. Okay. Second. Second. Got it. Discussion. It might have been important to approve in the motion. I mean, you don't know. I know. We're good. Yeah. It's It's like we've never done this before. It just happened though. I haven't done this before. Sorry. It's okay. Has Mr. Connor um worked specifically in a multi-grade level contained room before or has Mr. Con? Has he? That's great. Mr. Howard. His first name is Oh, Mr. Howard. Yes. Really? But in K to3 sometimes we say Mr. Connor. Call me Miss. I'm called Miss Carol all the time. All right. All those in favor of accepting Mr. Howard. Excellent. 500 Z. Welcome, Mr. Connor. Okay.
017I have some resignations. Some two. Okay. Sorry. A couple. A couple. Um, dear Candy, I hope this letter finds you well. I'm writing to formally notify you that after careful consideration, I've made my decision not to renew my contract for the upcoming academic year. I've greatly enjoyed my time at Hughes and have de deeply valued the experiences I've had while working with both my colleagues and students. This decision was not made lightly, but after thoughtful reflection, I feel it is time for me to explore new professional opportunities. I am truly grateful for the support and the opportunities for growth that I've had during my time here. I want to express my heartfelt appreciation to you and the entire team for the collaborative and supportive environment at Hughes. It has been a pleasure to be part
018of the community and I am proud of the work we've accomplished together. Thank you once again for the opportunity to contribute to the success of the students and the school. I wish you the staff and the students all the best. Sincerely, Olivia Menold, grade five teacher. Okay. Thank you to Olivia for such a gracious letter. Uh, I'll take a motion to accept the resignation of fifth grade Hughes teacher Olivia Men Gold with an effective date of end of the year. End of year. 30 June. Second. Second. Any discussion? How long has Miss Manold taught with us? One year. Who did she address the letter to? Candy Fowler. Gotcha. Okay. Okay. All those in favor of accepting her resignation, best of luck. Okay. Um, we have, "Dear Candy, I'm writing to formally resign from my position
019as reading specialist at Halls Upper Elementary School, affected the end of the 2425 school year. This decision was not made lightly as my time at Hallsupper Elementary has been both professionally fulfilling and personally meaningful. I'm incredibly grateful for the opportunity to work with such dedicated educators, supportive leadership, and most importantly, our wonderful students. Watching their growth as readers and learners has been one of the most rewarding experiences of my career. Thank you again for the opportunity to be part of the Hollis Upper Elementary School community. I will carry the lessons and relationships from this role with me into the next chapter of my journey. Please let me know if there's anything I can do to assist in this transition. With sincere appreciation, Margot Wood. I'll accept a motion to accept the resignation of Margot Wood
020Hughes reading specialist with an effective date of 30 June. Second. Second. Any discussion? Um I actually had the same question of how long is Misswood been with us? Um many years. Was it a long? Yeah. Okay. Couldn't count. Okay. A long time. A long time. A long time. Yeah. Are we uh are we getting applicants for reading specialists? We have applicants. The challenge is that it's a part-time position. Any other discussion? Thank you, Miss Woods. It sounds like, you know, uh she contributed really meaningfully to our staff and to our students. All right. All uh all in favor of accepting the resignation of Margot Wood. He was reading specialist um effective June 30th, 2025. Best of luck, Margo. Any more? Yeah. Oh gosh. Running out of remote view. No. What else are you supposed? No,
021I just want to um identify it's in the outline. It's not clearly articulated in the agenda. We um have two non-publiclix. One is under A and one is under C. So we'll make a motion to go into non-public under 91 A 32 A. And then we'll leave we'll have a second non-public um in the non-public room under C. Okay, sounds good. Um thank you for clarifying that. We are going to do our uh approval of minutes for the April meeting first and then we will move into that. Do you want to follow the agenda? I'm fine. Fine. It's fine. Everything else is on fire today. It's fine. All right. So, I will take a motion to accept the Holla School Board organizational meeting minutes from April 2nd, 2025 with the following amendments. Page three, line
02234, correct the spelling of April. Page seven, line 25, correct the spelling of the I move we accept the minutes as amended. Do I have a second on that? Second. Any discussion? All those in favor of accepting the minutes. 500. Excellent. Okay. At this time, I Do you want to do the non-public minutes as well? Oh, yeah. Look at that. Hey, how about I follow the agenda? Um, I'll also accept a motion to accept as presented the Hollow School Board non-public meeting minutes from April 2nd, 2025. So move second. Second. Any discussion on that one? All right. All those in favor zero. All right. And now we are going to need to move into a non-public. So, I will take a motion that the board by roll call go into non-public session pursuant to RSA
02391- A3 section 2A, the dismissal, promotion, or compensation of any public employee. So, move second. Yes. All right. So, this is a Viva Voce, so we need to do it by voice. So, Jonathan, we'll start with you and move around. Uh, I I Jess, Carol Roy, I Raphael I. Excellent. Uh, we're going into non-public at 6:25 p.m. We will be back to conduct further parts of the meeting upon our return. Thank you. You're good. So, are we are we coming back here to make the motion to go into C or we're making the motion? We're making the motion out there. Out there. Okay, be recorded in a minute. Thanks. [Applause] All right. [Applause] and we're back from non-public. Thanks for your patience, everybody. Um, we're going to be moving into our next item on the
024agenda, which is the principal report. Yes. Okay. So, some exciting things happening tomorrow. We start SAS testing at Hughes. Um, everyone's very excited about that. Don't forget that um we have information night for third grade parents um up at Hughes on um May 14th. And for everybody, May 15th is an early release, which is a shift. Uh for anyone who is looking for some solid entertainment, the all school district band concert is held at Hallsburg High School um coming up and the date is not there, but it is phenomenal just to see all ages. Yeah. Starting with Hughes going to the middle school and the high school and then the um jazz band. Um it's phenomenal. Do we know the date for I do not know the date so I apologize but that's okay. that
025is coming up somewhere in between May 15th and May 22nd and it's not the 15th or the 22nd because there's two concepts. That's right. Um and then a very exciting celebration of learning taking place up here at Hughes on June 3rd. um buildings and ground. Some excitement up at uh up here at Hughes this week um with some um septic tank work that came to us. And so thank thank you so much to all of our students and teachers on our first floor who were so gracious and um willing to move their classrooms to a new spot for the day. and um for some of our teachers willing to work on a cart while we shut down the bathrooms on the first floor and relocated some of our classrooms. They were um only relocated for
026one day, but it's definitely a disruption and everyone handled that gracefully. So, I appreciate that. Um it turns out that the septic pump um failed um is an electrical issue and so anywhere between now and Friday they're going to come in and um dig a new trench and um fix the electrical to that pump and or replace the pump entirely. But thank you so much to our facilities director, Lance, who um was here, I think 36 hours straight, um working, sending me updates all throughout the night of what the bathroom looked like. And um and we were checking on toilets and all the floors and what would happen if they were flushing and whether or not we could hold school. So, thank you to Lance um for allowing us to hold school and to hold
027down the floor because that was huge. Um, I do appreciate the beginning of your description was some plumbing work that came to us, came to us through the floors, right? Just so that was um unexpected yet always um you know exciting. Um and then so just some really exciting um news. The um PTA was able to raise $25,000 through a fundraiser here and that money is um earmarked for interactive smart panels to outfit the classrooms at HPS and HQ beyond what was budgeted. So that's very exciting. We're very thankful to the PTA and all those who contributed. Will that move the schedule up for outfitting? I believe it completes the outfitting. That's awesome. Yeah. Well, thanks to all the families and kids who participated in that because it was a PTA le, but we all
028benefited. Yeah, we all benefited. And uh and Paula looked great sitting on the roof of H. Yes. Did Candy get taped to a wall or anything? I didn't see that, but I was on a Zoom with Paula while she was on the roof. So, that was that was fun. Um, and I want to thank our I believe it's the Red Cross Club from the high school who came down to Hughes to put on the grade four safety fair. So that's always exciting when our older students um come down and do some work with our younger students. Um and then finally, spirit week and specialist team did a phenomenal job. You can see they rolled out the red carpet in front of Hughes and made every child feel really special. So um they continue to just
029um do wonderful work here and we're grateful for that. Um looking at our enrollment has been fairly stable. We um are down one student in grade four, but other than that, we've had no shifts in enrollment. So, that's nice to see. And that's it. Excellent. Thank you very much. All right. So, at long last, we are opening public input 809. Um we will leave it open probably for the majority of our meeting. If anybody does come back, wants to speak with us, you more than uh are welcome to do so. Um, and now moving forward, we're going to get into our discussion portion. Um, revenue and expense update to start to me. Thank you for being so patient to deliver your No problem. Okay. So, as you look at the um revenue expense report from
030April 24th, you'll see that we are in better shape from some of the previous months we've had. Um and although the bottom line look um shows a projected fund balance of agative -284,000, we show in the um yellow shaded area how that solution how we can propose a solution that actually brings the projected fund balance down to zero by using our current $284,000 to fund the the two trusts that were approved. And then the remaining balance would be 169,486 of that 284,000 retained fund balance balance that could either go back to the taxpayers or you guys could roll to and approve it to be the new um retained fund balance. So that's where we stand right now. Um I do think it will even get a little better within the next two months before we
031have the close of year. Excellent. except for unforeseen circumstances like Hughes, which I didn't even know about. So, like I'm just going to pull that out. Awesome. Does anybody have any questions or comments for the revenue and expense? Uh yeah, I had a question on the grant side. But I noticed that that was a big jump from um the the previous report and I was curious. Uh so well the grants when the grants come in um the grants actually aren't part of this final report even though we have to include it all for our budgeting purposes. Um the grants that we receive we actually have to back out of our expenses. So you'll see um on the expense side the transfers the negative 237 we have to back out. That was my next question. We
032have to back it out. Yeah. Because it's not taxpaying money. So, we're really trying to report in the end the fund 10 taxpaying money and where we stand at the end of the year whether you guys are getting some back or not. Thanks. Awesome. Any other questions on this one? Great. Thank you so much. Seriously, we appreciate you waiting for No problem. Um, our next one is on next discussion point is general asurances. Okay. So, every year um we ask the boards to um to authorize the board chair to sign off on the general asurances along with the superintendent and basically it is um these are for the receipt of all federal funds. So, this includes food service money, IDA, special ed funding. It includes title 2 funding and any other kind of federal um
033grants that we might be eligible for. Um it it's it's assuring that I will follow the law essentially. Um every year there's some slight changes and um updates. This year there's it's a specific call out that we will um follow title six and not discriminate and we will not discriminate. And um superintendent has already signed off on a separate assurance that was new this year where um um the federal government required the um state commissioner to then push down to the superintendent to an individual sign off on title six ensuring that we are complying with not discriminating with any against anybody. And so he's already submitted that for our district. Um so the general assurances are annual and um if they are not signed we are not eligible to receive any federal uh funds. If
034they are signed we are. Um like I said the shift this year was just including specifically title six mention. It's a long document. Why is title six called out versus in previous years was it not in there? Um I don't believe it was specifically called out. Um this year there's a lot of conversation about um ensuring that we're not discriminating. the specific document that Superintendent Corey signed on behalf of all of our districts um also had some um potentially inflammatory language around um whether or not we were participating in illegal DEI activities. Um but what the sign off was was um agreeing to title to follow title six. Um so illegal DEI activities is very gray and um not defined and certainly not defined the same way by anyone. Um so we are affirming that
035we do not discriminate against anyone and that's what we do here and that's what we're agreeing to. Yeah. The EO got got included in the uh document executive order 14151 for reference page four. Yeah. PDF. So, okay. Um, they have posted a list of all the districts that are in compliance and out of compliance with the signing of title six. If you want to look at the, um, Department of Education website, is that the New Hampshire Department of Education has done that? Have they ever done that before? No. Has there been a new is there uh this is not I guess is there a new uh head of the department of education yet now that we have a new governor? No. So he is um finishing up his term June 30th and they have not
036um appointed appointed. Okay. Lots of speculation but find out. Okay cool. So, what are we? We're We're gonna just We're going to deliberate on that, right? Yeah. Okay. All right. Our next discussion point. Thank you. Any other questions for her on this? We'll get to it in deliberations, too. Next discussion point is enrollment committee update past you, Ann. All right. So, um the enrollment committee met on April 16th as scheduled. Uh our community representative is still needed. Uh so remember there was a vacant position um and we are still looking for someone who from the town um ideally somebody who does not have children at the school would love to join our committee um and have their input. Um some requests for proposals were put out for an architecture firm firm to do the pre-bond
037um consulting and design that was approved by the town in warrant six or in article six and uh we got four bids from local um architecture firms and those proposals are available on the enrollment committee website that anybody can look at now in the draft minutes from the April 16th meeting and they were Lavali uh Breninger Wendy Hill Associates, Haramman and Banwell architects. Uh, everybody looked at those proposals and subcommittee was formed um that was comprised of myself, Miss Burksog, uh, Mr. Corey, Mrs. Bicki, Miss Ser, and Lance Fine, the facilities director. and we interviewed all four of these firms uh for 30 minutes over Zoom um before April vacation and we discussed their the merits of each and we have came up with a recommendation to the board of who we think we should
038go with and there'll be more on that later I'm sure. Um, also important to the enrollment committee, um, we got some, we've been continue communicating with our town planner. He put together a school age children analysis and report for us of the trends that our town has been seeing as far as um, average numbers of children who end up attending our schools when new construction is put into place. This was a helpful document. um doesn't give us perfect information but um gave us some ideas on how to plan. So that's also available to the town on our enrollment committee web page. Um we continue to analyze the concerns of our town and we'll be putting together an FAQ page for everyone. And while we are looking at architecture firms, we are still listening to the
039town's concern of exploring a possible rearrangement of the grades and the two buildings. possible move of third grade to Hughes. So, Mrs. Vicki and I met on April 14th. Um, we discussed possible phys physical layouts and what a move could look like at HPS. Um, there are notes about that in our minutes from the enrollment committee meeting. Um, but we also need to understand what potential impacts that could make at Hughes. So, I am set to meet with Miss Fowler um on Friday actually to talk about how that would impact Hughes. um we came to the conclusion that over 10 years would give an additional 185 students and potentially 820 staff um if we were to make that change. So um Jonathan for example made the point you know gez can our septic handle that
040and gosh how how um that that was that was asked and Lance is going to be coming back with some information which I'm sure he has perfectly by now. I'm sure he knows everything about the septic but um Miss Fowler and I are going to do just what Mrs. Vicki and I did. We're going to go through physically what that would look like in the building if that change was and then also curricularly how that would impact students so we can give a thorough answer to the town on the FAQ page of what that would look like if we were to make that change. So um we are moving along um exploring options and trying to be you know responsible to our school and to our town. Um and can I ask a couple questions?
041You sure can. If we moved uh third grade up to Hughes, I would also imagine that would affect the extracurricular specials that third graders have because the specials are different between each and probably would I haven't had the conversation with Mer yet um that is to come but that is among the things will be discussed and it actually it could affect what specials are even offered in general because rooms that specialists occupy now will probably have to be occupied by students in classrooms, grade level classrooms. So, um, we're we're going to do just like Miss Vicki and I, we're going to look at the map and we're going to write it out and, um, so we can answer all those questions that the town. Uh, thank you for doing that. It's a lot of work.
042Um, and then I was wondering if you could just kind of call out some of the highlights from your conversation with the town planner um, and the you got from them. Well, it wasn't really an update. He put together a document for us and I think I have it with me tonight. Um basically he looked at the units um you know that that have been coming into town and he compared it with some enrollment data that Mrs. Bicki shared with him and just kind of looked at okay well with with these new new builds um and with people moving into town how many of these people actually have kids that impact our schools? Let me see. Do I have a hard copy? No, but it is um hyperl into our minutes so you can see
043that um it basically came down to the average over you know the past few developments has been 76 students per home 76 per home 76 per home because there are some like um I think it was the Keys Hill development that really didn't produce many kids at all um that came into our school but then there are others that do. So, um, then, uh, you know, he also talked with us. He also put on there, you know, which sites are coming up. For example, there's a Tidy Brook site coming up that's 40 units, but it's age restricted. So, it's going to be 55 plus. Not all units, by the way. The age restricted ones still have to the percentage of them have to be open to non 55s, I believe. Right. Is that the um
044I'm just quoting him. I know. I'm just letting you know because they're dealing with a similar thing in uh in Brooklyn. Okay. um that just came from him from his his report. So um you know and he he re he re he re he re he re he re he re he re he re he re he reiterated on this report that that he put together for us that that doesn't mean that every development that goes up.76 kids for whom are going to come to us but it's just to give us a general idea you know of as we see things being built. Um he also noted um that the one coming up on um Proctor Hill is many is is at least four years out uh because there's a lot of you know permitting
045this still has to happen planning etc. Uh but um I this is a document that look it gives us some guidance. It gives us some idea but the the final conclusion is always we don't know because it's it's a it's a crapshoot every time you know there is this exchange. He also looked if you look at the if anyone from home wants to look the report he also looked at some older developments. He looked at the Long Hill development. There was one other one, I can't remember the other, um, where he was looking at as people moved out of those and others came in, what what did that look like as far as children coming into our schools? And one of the other takeaways that we had was looking at all of this data, what
046Andy has been saying for multiple years now that I've heard him say at many meetings about that more kids are coming in at this level than in the past, that did prove to be true. he broke down by age groups and which schools and so it seemed like most were coming either to us or to the high school um van and there have been there are houses coming on the market in town every day. There have been no fewer than 10 in the last 3 weeks in Hollis. So I anticipate more children joining us. The the good news is the the talks about changing land restrictions like for example our 2acre minimum um that might be coming from the state may not affect us because we have we do not have public water because we
047have well and we have septic chances are our town will be insulated from that. However, if for some reason somebody figures out how to change that um and put us all in public water that would change things but that would be many years out. Thank you. Thanks. It's a It's a lot of work yet. So, thank you for doing that. A lot of people contributing. Nice. All right. Now, we're moving into our deliberations. Uh we had an agenda adjustment few hours ago on uh on adding a deliberative item for um what action see what action the board will take regarding the superintendent's recommendation on administrator compensation. So, uh, I will accept a motion to accept the superintendent's recommendation on administrator compensation. So, moved. A second. Second discussion. I think we are uh coming back so
048late from non-publiclix because we had a very thorough discussion about it and I appreciated uh the thoroughess of the discussion and that they're not conversations that we take lightly. We really are talking through all the details as a board and Gina and Lauren and Yeah. And we appreciate the thoroughess with which the administration answered our questions and the patience. Um because as anybody made paying attention to the time notices, we were gone a long time. They stopped watching two hours ago. I'm kidding. I'm kidding. I'm kidding. They are um any other discussion for public consumption right now? Okay, I'll take a vote. All those in favor of accepting the superintendent's recommendation. Thank you. Thanks for the work. Thank you. All right. Our next item is uh is deliberate to um see what the board wants
049to do about the general asurances. So, I'll accept a motion to authorize the board chair to represent the school board and acknowledge that the superintendent has consulted with all members of the school board in furtherance of the school board's obligations, including those enumerated in RSA 189 colon 1- and pursuant to the school board's oversight of federal funds, the district will be receiving end of the general asurances, requirements, and definitions for participation in said federal programs. So moved. Second. Second discussion. So, do we receive any federal funds at the moment? Yes. Okay. It's not necessarily a guaranteed. Yes. No. Um, IDA title two, um, uh, school lunch. Okay. So if we were not to accept the general asurances then we would lose that funding. Correct. Any other discussion? All right. All those in favor of authorizing
050me to do those things. Okay, sorry. Scrolling back up to my agenda. Um, and our last item before the non-debatable motion is to see what action the board will take regarding the committee appointments proposed by the chair. Um, that's me and I've contacted each of you. What? Uh, also the enrollment committee. Oh, the enrollment committee. Sorry. Just kidding. We have one more. It's fine. It's fine. I saw the word committee and I lost my mind. So, we just kidding. Not not debatable. Yeah. Um, so I spoke with the team and obviously we have returning members and we have our new member, Jonathan. Um, and being able to kind of take into account, strengths, items in progress, things that we enjoy, and also time available if your job doesn't allow you to have a daytime meeting,
051for instance. So, the committee assignments that I would like to uh present to you are as follows. The Hollow School District Policy Committee uh will be Jessica Leens will continue to be Jessica. The Hollis budget committee will continue to be Rafy Zach with an alternate of anal. The enrollment committee will be an with Rafy as the alternate that's done by design because of everything that's going on with HPS. Um the SAU41 wellness committee, Rafy, I've kept you on that as well. I don't know that anything's going to come of it, but you can monitor that. Um the superintendent performance evaluation committee Hollis school district rep will be Jonathan our new member who is also the manifest signer as well um as determined the last meeting. The SA41 governing board policy committee will be Jessica and
052the SA41 governing board budget subcommittee will be myself with a shadow Jonathan. Any questions? Oh, I got to do a motion, don't I? Um, I'll take a motion to approve the appointments by the chair as stated. So, a second. Second. Discussion. Thank you for evenly distributing these committees. You're welcome. Thank you for being so eager to serve and to continue uh continue the work because a lot of what you guys are assigned to were things that you were already doing. And I I think it's nice to have some of that consistency. Then we can invite others into those things as we go. Uh one question. Um since there's the capital expenditure one as well, but it's still going down the line it seems like guys. I think it needs to be through the select board.
053Um so I think that's uh in line. So we just um do that assignment when it when it comes. Correct. When that is actually finalized, we'll do that assignment. I think if Yeah. Yeah. We'll get there. Um, I believe on the SAU41 website with members, things that we've kind of already talked about for that are present as listed as as duties. So, I don't know if we want to remove those for now or we can keep them if this thing comes to fruition. Kind of already know from our discussions. Um, but thank you for calling that out. Yep. I did not obviously assign anybody because it does make sense today. Mhm. Any other discussion? All right. All those in favor? Great. Thanks all. And our final vote before we go is uh to see what
054action the board will take regarding the enrollment committee's recommendation. I'll take a motion to support the recommendation of the enrollment committee and award the contract to Banwell Architects. Bananell Architects in an amount not to exceed Here we go. Hold on. $52,491. All right. I will reread this. I will accept a motion to support the recommendation of the enrollment committee and award the contract to Banwell Architects in an amount not to exceed 52,491. Funding source is the general operating budget. So moved. Second. Second. Discussion. It's great that it's coming in almost 30 grand under budget. Yes. So, originally, so for anyone listening at home, the warrant article budgeted for $85,000 for the pre-bond architectural consulting, um that was given by the consultant that we had been working with to date um as an estimate. And um
055this bid at um that was given to us by Banwell was not our lowest bid, but it was our second lowest bid. And um so we are saving that money. Um, and I think it is noteworthy that when while all of these firms are very professional and very qualified and we would be lucky to have any of them working on this project, quite frankly, we were all in agreement of that. Um, the team did all unanimously feel that well, given our standing relationship with them, um, their reputation and their their their consistency and coming within budget, um, often under budget on their projects. um the way that they work with the team, it's it's definitely um we we feel good about about Manuel. Um there is a letter the letter that we wrote to the
056Hollis School Board um explaining our decision and who was on this subcommittee and was a part of this interview will be in the enrollment committee minutes for our May 21st meeting and they will also be in the minutes for this meeting. um if anybody in the public would like to see that and also hyperl into that letter are there the proposals of each of these architecture firms and the requests for proposals that went out to them and to the public at large. So anybody who has questions about that and that process that all is transparent and available to them. Thank you. Awesome. Any other questions, comments for Ann? All right. All those in favor? Great. Thank you, Banwell. We look forward to engaging you. And now it is time for our non-debatable motion. That was
057the quietest of Yeah. Is there a second? Is there a second? Second. Normally not quite. All those in favor? Just point of clarity. Yeah. Do you have to end public input first? Oh, I guess I technically do. Uh, I'm declaring public input closed at 8:34. Thank you for that one. Got to keep this on. All right. All those in favor of a journing 500. Thanks all. Good to see you. girl and I need