001Okay, welcome everybody. I will call our meeting to order at 6:00 on the nose. Um given that we, you know, the first agenda item is to um take nominations for school board chairs. So, >> um I know that at the beginning of last year we had talked about um wanting to typically we rotate uh board the chair position so we can have sort of equal opportunity to to lead the the committee. Um and Jane, I know last time you had said you were open and interested in possibly doing it um this time around. So, I would nominate you if you were interested in doing something. >> Okay, that sounds like it's okay. All right. Here we go. And there we are. So, I guess um I can do the next thing then. >> Yes, please.
002>> So, uh we need a vice chair. Anyone would like to do vice? >> I'm still in my second year. So, >> how you feeling? [laughter] >> How you feeling? You want You want It doesn't It doesn't a lot. >> It really does make a difference to me. I'm I'm here no matter what. So, um, >> would you like to give it a try? >> Sure. >> Well, I'm going to nominate Bobby. [laughter] >> I'm I'm happy to. >> You know what? I'll I'll second it. >> Jack. >> Okay, great. And then um committee assignments. So, we have the policy committee, the safety security, the superintendent evaluation committee, the strategic plan, and the school safety committee. So, currently, Bobby, you're on policy. I'm on safety security. you're in superintendent. I'm a strategic plan and the
003NES. Um, does anybody want to swap? Open to changes? >> I, if either of you are interested, I've been doing policy for about 4 and 1/2 years. I love my policy committee colleagues, but I am a little bit um, I think ready to to switch it up if possible. I'm I'm happy to add that um the superintendent committee I just started so I still have some work to do unless you like this flipflop. Um I'm happy. Um what's nice about the the committee the um policy committee is that um it is now there's an inerson and a virtual option. It's once a month um at 6:00 on Thursdays. So it's a relatively easy uh time frame and by Zoom. >> Yeah. >> On Thursdays I can do my school meetings. >> Perfect. Okay. Okay. >>
004All right. So, um, Bobby, do you want to do superintendent? >> Yeah. So, I am I don't know when that meets, but I am generally more flexible now than I was a couple years ago. >> That's usually mornings. >> Do you know which day or is it a rotate? >> It was not. >> It's less than all the other committees. >> Yeah. >> So, you want to do that one? >> Okay. Yeah. I would say anybody who can't make it just >> reach out. >> Yeah. >> All right. So, there we go. Great. >> And are you comfortable with keeping >> Yeah, I'm okay. I like safety and security. It's once a quarter. It's pretty chill. I can normally take the time off to get there. Um, strategic plan committee. I don't know how many
005more meetings we're going to have left of that. So, unless you guys wanted to jump in on it. >> Do you have an idea? Is it sort of >> It's kind of more of a Chris question. >> Yeah, it is a Chris question. Um, I can't imagine though that it would be monthly for the this indefinite future. You know what I mean? So, I think it does make sense just for Jane to finish it out. >> Yeah. >> And then if if need be, we can revisit it if they do decide to meet more regularly. >> My only question would be for this the NES school safety, which you've done an awesome job chairing. >> Yep. >> Um with being Well, first off, we probably need to discuss that committee next chapter, >> but maybe
006we could just think about if it's going to continue in some version. I I sort of felt like it was nice to have another sort of a variety of voice on the on the on that committee. So, as chair, like I didn't know what I I was looking forward to updates um slash if it's not too much. Um I just wanted to recognize if it's too much. >> It might be one of those things where we >> we rotate. I think that would be really helpful as long as we get updates and moving forward. I think uh I'll be point if you don't mind, but I think we should all go and rotate. >> That would be cool if we if we'd be open or you able to make the cuz I think you really
007put some great um structure in place and and set up a a good cadence. So, it's like we would just be rotating in for >> Yeah. for awareness. That's great. And I think when we get to the committee updates, it will make sense to discuss the safety committee because when we initial I do want to honor that when I initially put out the information to request for people to um let me know if they were interested in being on the committee, we said it was about a one-year time commitment. And then, you know, when we identified the scope of the committee, it was to um you know, advise the school board with regards to um refining the project scope and work on the solutions. um understand and advocate for fiscal considerations, recommend project timelines. So
008um I think you know when we get to that part of the agenda I think it would make sense to discuss like what is the future of the committee or is the committee's work done and it's work that is done by the school board. I just think it would be good to revisit it because it has been a year since we initially formed the committee and when we formed it we were anticipating a one-year time frame. I will just say it hasn't quite been it's been a year since we set it up but we haven't really started recruiting folks I think until May right >> so >> but that being said right >> it's about you >> so we can we can revisit that without a problem okay awesome um so I'll open up for
009public comment um just as a reminder total time allotted for it is 30 minutes this is a really chill group of people. I usually would gander that if you guys needed some more time, we we could. Um but I just wanted to open that up at 606. >> Okay. >> And that it is limited to 3 minutes per person. >> All right. Um and then we have Does anybody have anything to say at the moment? >> It's a pretty heavily attended um meeting, so thank you. I see, you know, folks from all generations, which is really awesome. what we love to see um good members of, you know, we see lots of members of our of our committee who's here as well as new faces. >> All right, so I guess we have a student
010presentation. >> Let's let's get to that. That's my favorite part. [laughter] >> So for those of you in the audience, our celebrations of learning um are an opportunity for our students to really give an indepth presentation of a unit of study that they've done. And so these two second graders >> are going to take you through the American West. >> Um, and I will let them introduce themselves. >> All right. >> And their classroom teacher is Mrs. Maglin. Thank you so much. >> More. Thank you. >> Thank you. >> Did you make that one? Oh, the whole class did. Oh, >> I missed the celebration of Donnie. Was this um was it delayed at all because of the the weather or not? It was perfect. >> That's fine. >> That's awesome. Oh my goodness. >>
011And just as a reminder for folks to speak up to make sure that we can um catch everything on the audio and video recording, please. Thank you. Welcome to our American West module. We ex We are excited to share our learning with you. >> First, we read the Buffalo Back by King Craig head. We learned that 75 million buffalo in 198. But when explorers and settlers came out west, the buffalo were killed and almost became extinct slowly. Teddy Roosevelt came to help the buffalo. >> Sophia and Ren, what you have to say tonight is so important. All these people are here to hear you. Will you turn up your volume and speak loudly because you have such important things to say? Thank you. We learned about the plains Indians. We learned how important animals and
012plants were to their life. We even had a burger from the Kelloggs. Wait, I can make >> We even had a visitor from the Kir >> Kir India Museum. That's a tricky That's a tricky [laughter] tricky thing. >> She showed many different ways that American Indians use animals to help farm survive. We continue our study in the journey of a pioneer. We learned that the pioneers face many challenges on the Oregon Trail. They faced many they faced challenges like crossing dangerous rivers and going up steep mountains. We read the lesson of blue on it by Tommy Dalo. We learned the lesson of being selfless versus selfish. Next, we read two versions of Johnny Apple Seeds and discuss a lesson we can learn from his life, which is being kind and generous to others. We continue
013our study of legends by reading two books about John Henry. We remember different in steam. We made wagons and tested them on a mini Oregon trail. So first we asked a question, how can we build a construct? Then we imag Then we planned it. Then we created it. Then we created it. >> I love that. Great. >> Thank you for listening to us today. I hope you enjoyed it. >> [applause] >> That was awesome. Ladies, what was your favorite part of the whole entire section? >> The whole section. What was your favorite part? >> We um did ha poems. >> You did ha coup poems? >> Yeah, it's here. >> Buffalo. >> Do you want to read it? >> Yeah. >> Okay. It's called the buffalo. Buffalo had horns. Buffalo. Buffalo. >> That's awesome. That
014is fantastic. >> I love haiku cuz it's math and writing, right? >> So, it's like a combin. It's one of my favorite things. >> That's great. Did you say you tested the wagons? >> Yeah. >> How did you do that? >> Um, so Mrs. Walsh set up a mini Oregon trail and we like hold them with the mine. >> So, what were the different things on the Oregon Trail? There was grass, then there was a mountain, then there was soil, then there was a mountain, then there was sand. [laughter] >> When you guys when y'all first start a unit and you have all of those books, what is that called? When you look at the books that you're going to read throughout the >> book tasting. >> Yeah. Do you want to tell them what
015a book tasting is? Um, so it's when you just look at pictures of a book and just look through it and read some of it so you know what so you get an idea of what the lesson will be about. And then you and then you study those books and you recognize other parts and sometimes she gives out a sheet that says like I'm excited for it, not sure. I'm not excited. Smell. >> Do you ever change your mind once you actually read the book? >> Not really. >> No. Okay. [laughter] >> That's good taste. >> Friend, do you have a favorite part? >> I have Oh, sorry. I was I have a question about the wagons. Were they cuz I love there was a scientific method thing that you had there which was really
016cool. Were all the wagons the same design or did people have different designs? How did that work? >> Um so like Mrs. Wall she >> had us do step by step. So yeah. >> Okay. >> But they came out a little each one's a little different, right? >> Yeah. Did each step a little but the only thing that's different is the paper wood. Sometimes the wheels >> and and you made some improvements on them as well. >> Oh yeah. >> Very cool. >> Mrs. Maglin, is there anything else about the unit that you want to highlight? >> Um I really like the the timeline that we created. It was a walking timeline that went through the historical um impact and really highlighted um the changes that happened to the west over time. And um and
017also just the importance of how the Indian the Native Americans or the American Indians um really um were connected to the buffalo and then a lot of changes happened but then they were replenished again. Um, and so I like that we brought in the um museum and the the woman from the Ker India Museum really highlighted how the American Indians used the buffalo and the horses and the dogs and kind of brought it to life for the kids and brought in a lot of artifacts for them. So, um I think they just got a really great picture of the the the timeline piece and just how um over the years there was different things that happened that impacted the West. >> And so, yeah, I I I really think they got a great understanding. Um
018and they even learned some songs. I know they're not going to sing sing them on the spot, but what were some of the music you learned to go along with our unit? >> Um there's on the rail road and >> so the railroad can you tell us how um the railroads were constructed? Um they were so if it was mounted they glass through it with steel and they would use a bunch of cameras and not so they could build from the person. >> Was there someone that was as strong as one of the machines? >> John Henry. That's right. Well, girls, you did a fabulous job. I love that you spoke up about your learning. Members of the schoolboard, are there anything else that you would like to ask them? >> I'm good. You guys
019did a great job. >> Thank you for sharing all [applause] >> Nice job. >> Thank you, Mrs. N. Thank you for having us. [clears throat] >> Best part of the night right there. >> It is. >> All right. Well, you guys um tidy. Uh I wanted to um look through the February 5th uh public and non-public meeting minutes if there's any changes to those. Nothing popped out for me. Was there any typos? That's what you saw? >> No, the only changes that I had was to take the question marks out from the people's names because they were correct. >> Other than that, I think you're fine. >> Do you have anything? >> Okay. All right. So, I'll put a motion forward to accept the February 5th public meeting minutes and non-public meeting minutes. >> Second.
020>> Awesome. Okay, Ellen, you are up. >> Yes. So, superintendent's office updates. Um, I'll be brief on this because we have to get to staff nominations. Um, but in general, we're working to continue to build our systems of support for students, our multi-tered systems of support across all of SEU 16 and here at New Fields as well. Um, just making sure that we have them in place and that we're, you know, that they're built um to the best um potential that they can be. Um, we also continue to work on alignment within SEU16 so that we are aligning our systems and our practices um throughout our seven different school districts. Um, making sure that we're keeping students at the forefront of everything that we do. Again, I said it would be brief. Um, and um,
021so the, you know, the main update here is um, for the recommendation for staff renewals. Here's the list. I'll give you folks a chance to look it over. There are not [clears throat] any changes between last year's list and this year's list. >> I love that. >> That's helpful. >> Anything we need to we should call our attention to it. Looks nice and stable, which is >> I like that. >> Yes, absolutely. our hire. I think you know we are very satisfied with the you know I think principal Griffith did an exceptional job with the hiring for our new staff and things are going really well. I would be looking for a motion to accept my recommendation to support the list as presented for our meeting minutes. >> So moved. >> I make a motion
022to second. >> Okay. Um >> does anyone need more time? I think these are fine. >> Do we need to correct that? Oh, that says new or NES. I'm not sure if it >> I think it should say NES. Yeah, we can correct that. Thank you. >> Okay. So, that is all in favor. >> I Okay. >> Thank you. And I will take the lists back, please for [clears throat] safekeeping. Thank you. >> Okay, Molly. Okay. Thank you for signing the manifest and thank you for signing the MS22. The MS22 is the results of all votes. Um, included in your board pack is a current year financial. I was actually because the meeting is so late in the month, I was actually already working on April's today. So, um, so in addition to what you
023see here, April was just a very small change on top of what you see here. It was only like about $6,000 on my first glance. So, um, I did list here a lot of the expenses and what they were for. Did anyone have any questions? >> Um, just one question about the uh the technology, the Axel. Is that a yearly thing? A yearly? I know we use that and we have used that um for a while. It's on the uh >> for I ready. Yeah, we do use that >> on the blue. Yeah. >> Yes. >> Just Okay, that's great. >> And so in the April board pack, you should see minimal changes from this um from my first glance today. >> Oh, yeah. Because it's going to be only like 3 weeks between weeks.
024>> Yep. And so we always have to have it ready two weeks in advance. So >> Mhm. which um that's why I was looking at it today. So um >> one more question while I start. >> Sure. >> Yeah. Just the um right underneath that the >> um the compliance for voting and ballots. Is that something we share with the town? I never seen that before. >> ADA ADA compliance. >> Yeah. So we do well we have to pay for ballots. [laughter] We have to pay for the the ADA compliance for the voting. They do bill the school and the town separately. So that would have been our portion for it. >> Okay. I just have never seen that before. >> What line item is that on in our packet? >> Uh it should be
025I believe there's something called schoolboard expenses. >> Just do a quick search. I think it's under schoolboard expenses on the second page for >> So just a similar question that'll probably be a yearly thing I imagine, right? If we have to vote every year. >> Yeah. So schoolboard uh so schoolboard expenses is right in the middle on the second >> the 2300. >> Yeah, the 2300 section. >> Yeah, that would be an annual payment. >> Yeah. And we have had some other school board expenses like related to that house bill 1265 where we had to post on the the large sheets of paper and paper cuz that alone was $1,000 to post in the paper. So >> yeah. >> Okay. Wow. >> Was that it it was a new house bill that >> No, no,
026no, no, no, no. I was just unfunded. >> Oh yeah. >> Mandated sounds. Okay. Yeah. >> Wow. So there are things that that have to be done >> cuz there isn't a lot of allocation to schoolboard expenses. Is this going to be above and beyond what we typically spend because of all of that? >> So right now this I mean the schoolboard expenses I'm just looking at the line. It is slightly over. Right. I mean, one line is under I don't know why one line has $100 on it, but um I mean, it is slightly over and that House Bill 1265 was un not not something that we would have planned for this year. >> Okay. >> I'm just wondering, is there any way that that could be not $1,000 in the future? >> So,
027um >> electronic posting or does it have to be? >> It has to be in a newspaper circulation. >> Okay. All right. Maybe we can band together and get a a free paper or [laughter] something. That might actually not a bad idea if it's a law that we have to do it. >> So, we'll have to keep that in mind for next year's budget. >> Yeah. And so, um, just I wanted to give you the preview of April's board pack where it's an additional about $6,000 right now. looking at just I have my first glance today. Just so you can [clears throat] start thinking about is there anything additional that you wanted to do this year cuz right now the projected return to tax well the the remaining unbudgeted or remaining >> unallocated >> yes
028is $155,000 and then in the bottom right hand corner you can see how much has been given back in the tax rate. So keep in mind you do have to take the trust out first. So, you did have I believe it was the $50,000 in trust >> 55. I think it was the same. >> Yeah. >> Didn't we try to make it the same as the >> We made it the same number as last year. >> Yeah. Total, right? >> Add a couple of more dollars in and then um >> cuz I believe you did the 25 to the maintenance, 28 to special ed, 1,000 to safety security, 1,000 to technology. >> Yep. >> 50. >> That's accurate. >> Yeah. So the the trust would get funded first before any um goes back to the
029tax rate. So just wanted to give you that for a point of reference in case there's any any need to the building um with that amount that hasn't been spent yet and how much you've given back in tax years in past years which is kind of all over the map. >> Yeah, it's a all over the map. >> Mhm. >> Okay. It's all over the map but most of the all overness was co right those >> correct so during correct significant fair in the co years we gave back about 198,000 for the 2021 year 134,000 for the 2122 year and then down to 41,000 for the 22 23 and then 19,000 and 71,000 or something. >> Okay. Anybody else have any additional questions for Molly? >> All right, Molly. >> You can run away. >>
030Okay. >> Yeah. >> Get out of here. >> Enjoy your evening. [laughter] >> This is your as we say to students. >> I have two hangry kids after. [laughter] >> Yeah, I figured. >> All right, principal report. Susie, take it away. Well, we had a wonderful kindergarten orientation. Um, we had, I believe, 12 out of the 13 families come. Um, and representing, we had an entire team there, all the different individuals who work in the kindergarten to flood the system. So our um not only our classroom teacher and our classroom pair professional um who are both outstanding but also our u behavior specialist, our speech uh therapist, our occupational therapist because when we flood our kindergarteners [snorts] um with what they need, uh there's less likelihood that they'll need intervention later. And so, uh, just
031introducing the parents to that team, uh, it was just really quite a lovely night and we're very excited to bring in that new group of families and students. Um, we are also just looking at um lots of different ideas that I will talk a little bit at our next schoolboard meeting about um in terms of how to really look at our um the other end of our um school which is our fourth and fifth graders and how to be creative in ways that we can get them ready uh for CMS and um allowing them to have different social interactions with other students because we are just a single at school. So they're with their same peer group uh throughout. So when they hit fourth and fifth grade, uh they very much know each other and
032so giving opportunities and what those opportunities will look like that will be presented next month. Um we had a robust uh tabletop safety tabletop this past month with our faculty. Uh that was fantastic because we do have quite a new faculty and just to hear their bird's eye view of things that they've seen either at their other schools um really allowed us to get creative um and and think through some difficult situations when it comes to safety. Uh some of the things that got brought up were immediately rectified. Um, and we feel really good about that. Um, we will soon be going through a lot of our state testing. Uh, our students are very much ready for that. Um, lots and lots of celebrations of learning. We have kindergarten this week. Uh, along with our
033Down Syndrome celebration that we have on Thursday. uh Down Syndromes is on the 21st. So just making our students aware of um the 21 chromosomes and why it's celebrated on the 21st. Um then the following week is our school assembly. I encourage everybody to come to that. That will be the reveal of our new branding, our mascot, our song, uh just the whole nine yards. And it's really quite fantastic. A huge kudos uh to Brian Johnson who's done this as a passion project for us. Um so very exciting. >> And we don't get a sneak preview, right? >> We do not. We do not. >> It's okay. >> I have [laughter] I have a few shirts though. I have a few shirts. >> What day is this assembly? >> I'm sorry. >> What day is
034it? The >> 27th. The last Friday of the month at >> what time? 2. Okay. see what I can do. No [laughter] promises. >> That's all right. Awesome. >> Thank you. Anybody have any questions for Susie? >> Um, no. Thank you. This is great. >> Great. All right. Committs for us or questions for us? >> All right. Committees. Um, let's go over Let's start with um policy committees. I know that we're switching over to Brian, but I know you topped this off. >> So, there are four that we have. Um, E, three of them are reviews, one of them is new. Uh, EA AE is the school bus safety program. There were some updates and changes. Uh, namely first changing the name. It's not just school buses. It also uh includes other district provided people
035transportation. So, it's a little wordier, but it's more accurate. Um, includes the vans and things. Um, it also clarifies the district uses of different uh contracted transportation providers. Um, you it lists some of the the changes in there. There's also a transportation one of the things we talked about. I don't think it's listed in here, but we we called out the role for the transportation um person from the district. >> Director. Yeah. I go that's not in the summary here. Just sort of updated some language. >> Okay. Do folks have any questions on that particular one? >> No. Everything was pretty straightforward for this one. >> Ryan, you good? >> Nope. >> Okay. >> Um, JIC is a new policy, but it's um sort of in conjunction with the uh updated school bus safety uh
036one just trying to clarify the different jurisdictions for the district transportation and it's specifically about student conduct on the school buses. Um there was a change in one of the RSAs about transportation suspensions and trying to make sure that it aligned and everything was consistent with that. Um and this was this was the one where we specifically called out the director of transportation um having some reporting responsibilities but nothing really too >> shiny or new even though it was a new policy. Yeah. >> Um JLCK was a revision of the physical and emotional well-being of students and that one specifically had an update as far as the 306es. I learned that term over and over again. Yes. >> Um although I still don't if you ask me to define it on Jeopardy. I don't know
037if I would be able to [laughter] do it. Um but basically just the updated rules for this year. I'm trying to um make sure that the schools have a policy addressing the physical and emotional health needs of students. And is there anything you have to add? >> You did an excellent job. Thank you. Um and so yeah, nothing really huge but just a revision from that one. >> Any questions on that? >> Nope. >> And then the last one was JIC, a revision of the student conduct policy. Similarly, some updated um revised minimum standards, the 306 rules. Um and this particular revision was recommended by the New Hampshire School Board Association. Okay. >> It was a pretty drab meeting. There wasn't a lot of updates, not a lot of controversy in terms of the discussions.
038only four >> and it went I think we were done in 15 20 minutes. >> Wow. >> That's like a >> Yeah. >> Well, we've been doing heavy lifting and policy work for the last couple years. So, thank you for your service on this committee. >> Thank you. [laughter] >> It has been a heavy load. >> Yeah. All right. Well, I'll put a motion forward to uh accept EA, JC, JLC, and JC reports policies. >> Second. All in favor? >> I. >> Okay. Awesome. >> Our next meeting actually is this Thursday at 6. Um if I can make it if it's too short notice for you, >> but I can let them know. I'll forward you the Zoom just in case. >> I still do it online, right? >> Yeah. Yeah. >> All right. I'll
039forward it to you. >> Yeah, you're you're welcome to join virtually at any meeting for the policy committee. >> Cool. All right. Safety and security. Uh we have not met. I know we just did hire a city safety and security director, so I'm sure as soon as they're um up and running, we'll probably get another one on the books, but for right now, we have not met. And superintendent evaluation have not met. Okay. >> And that safety and security director is Steven Cooper. He started um a week ago today, so we welcome him to SEU 16. >> Awesome. Um strategic plan committee has not met. I don't know when their next meeting is. It has not been put on my schedule. So, as soon as it has, I'll let you guys know. But we did
040have our overview of the strategic plan at the um joint board meeting last time we met. >> Mhm. >> So, um if you haven't I know that you guys both weren't able to join if I remember correctly >> because it was rescheduled. I watched the video. >> It was a snow one. So yeah, I would say just if you have questions on that, let me know and I'll do what I can or even better reach out to Chris. >> Yes, >> it'd be great. All right, school safety committee. So the the measure did not pass as we all know. Um so we need to kind of have a discussion about a couple of things. one is what to do next, what the focus of that is going to be to um kind of move forward
041and kind of talk about some options. Um I know some of our safety committee members are here. Thank you so much for all of your um incredible work. Um, I think that I'll give you some information about what I know about what happened, which was we had I should when Mike and I were talking about this, we had the lowest turnout of voters in at least what was it, Mike, like seven 7 10 years, something like that. >> Long time. So, um, and if we had gotten 20 more votes, we would have hit our 60% margin. Um, I think it, you know, we have some work to do in not only awareness, but the importance of why um, we want this, why we think it's it's it's valuable um, to the community. Um, this was
042absolutely not a slam dunk. um the school budget passed by 60%. >> [clears throat] >> Um, so I think it's I would I would put forth obviously with discussion, I want to make sure that we're all kind of on the same board, on the same page, is to ask the committee members that are interested to continue working on this and start first figuring out why, you know, asking community members um what their concerns were, not who what how they voted, but what their concerns are. Um and then figure out how we can address it and then move forward with a um a communication plan. Um and I think that that would get us a really good head start. I think there's a lot of things that we are able to do. I did ask the
043committee members for some of their input on what we can do better, what um are the things that we can really start to move on. And a lot of that really um centered around um the short window from when we had a solid plan to when we were able to communicate to the public on what this was and the importance of it and you know and rallying everybody to get out to vote particularly when we had a ballot that had no contested um seats on it. So, I think just a lot of people enjoyed the absolutely gorgeous day. [laughter] >> It was an amazingly gorgeous day. >> So, um I I'd like to kind of put forth that. Um I'd also like to, you know, you know, Jim, Mike, Chris, if you guys wanted to,
044you know, speak on this or have your thoughts, I'd love to hear it. Chris. >> Hi, Chris McD. I just want to make everyone aware that I'm concerned that now that uh with the oil prices going up, the price to do this project may go up unless there's significant changes. So, it's just something we will have to consider. Yep. >> As we move forward. >> Yeah, 100%. Um, we did have a buffer built in. That buffer might very well be scooped up by increase in >> Material costs. It absolutely could be. Um, we will have to as part of this kind of not stand on a quote from this past year and look at making sure that we get an updated kind of I mean they're not really quotes, they're really >> estimates, make sure
045that we're keeping up to date with estimates to make sure that we're going to be well within what we say we're going to be. Um, and kind of keep our eyeballs on that. That's a really good point. And also we had we had discussed what during the year um were were there portions that could be done as part of the regular school budget. So maybe we should look at that. >> Yep. again as well. Um, so that it it's not standing out for people as much and it might it'll take longer and it might end up being more expensive overall, but it might be enable us to get something done that's the school would like to, you know, let the school prioritize, but how can we help >> um address that and approach it a
046different way perhaps? >> Yeah, I really like those thoughts. whether it's going to be a recommendation for the board to like completely rejigger it, but we can I think we should have that discussion. >> I wasn't part of that committee obviously, but did you look into having the state funded? >> Yeah, >> you did. >> Yeah. And it's um we did there the the short of it is two things. One is the state funding is pretty much dried up for these types of projects. And if there is funding available, it takes between five and 10 years to be able to clear that. And you have to have the hurdles to get to that >> are pretty pretty substantial. So >> So who represented you to the state? >> How do you present it to the
047state? >> Um we had our SAU's representative and I talked to the state myself. >> I mean, yeah, when we can still go down that road, it just takes a a lot longer. and we have infrastructure that needs to be completed well before that would >> I'm discovering that might be an avenue you might want to look at. >> Yeah, we can definitely pressure on the state representatives to bring forward a bill. Yeah, I can we can definitely 100% look into that. >> Is the uh my impression of what I've been learning lately is that they're making a lot of noise about income tax and supporting education, but when they really sit down in the House in the legislature, that's not true. >> Yeah. uh people that are sitting there and are reporting back to
048me. That's exactly not straightforward. >> No, it is absolutely not straightforward. [laughter] [gasps] >> Jim, did you have anything to add? >> Um, I mean, I would, you know, I think the board needs to consider if uh if we do attempt to pass a similar proposal next year, you know, there's still the needs for paving. there's still I would say a higher uh priority in terms of improvement the crosswalk itself lighting >> and alternative ways or parallel pathways to maybe um share some of that cost or find ways to to temporize or you know what's sort of a a backup plan >> you know if if we do continue on another committee and part of it I think you know further details about your thoughts about you know what our committee could do what you
049as board could do and um sort of school things can do. I think that all be part of part part of discussion. >> Yeah, absolutely. >> All different all different facets. >> Yeah. >> You know, I would probably look at you know, if we had a committee again, you know, there were I think it was a very good plan. I thank you for your leadership members. I think we worked collectively well on it. You know, we did choose the I would say in my opinion it was still the best alternative of of the thing, but there were more stripped down alternatives that might have a lower uh price tag. And I don't know if that was the difference or not, but um you know, I I would uh not exactly building from scratch, but but
050uh you know, widen the considerations for alter. Yeah, I think that's a really helpful way to think about it and I think we'll be able to figure that out or at least get a better idea by doing like a some type of outreach to figure out okay why you know what didn't get people to the goal polls goals pled and then what did what what's the value measure there you know is it important or is it not important >> things along those lines so I think that's a really helpful way Um >> I just other um comment is you know although our town passed the school budget for NES by I think it was like 62%. >> Yep. >> That's the lowest it's been in a number of years. >> It has. Yeah. >> Um
051it was as high as pushing 80% a number of years ago. Most of the time seems to be around 70% or so. >> Right around there. >> Probably reflects the turnout too. >> 100%. still >> but [clears throat] [snorts] but and and then um in terms of support for the high school or the cooperative school district that we only have 57% support. So if if just a school proposal for for new fields for you know it wouldn't not it didn't hit the 60% threshold for the cooperative middle school for the high school for their budget >> right >> so I think um you know there are challenges about support for you know public education funding that is is part of the larger conservancy we have to think judiciously about that >> that's really helpful point
052thank you Mike >> yeah I um I think the project should just roll forward to next year. I I don't think it makes sense to partition it and get pieces done because then then I think the whole thing never gets done. >> Um from I think the fundamental problem is turnout. If you get 35% turnout, the people that turn out are typically the people who are beginners, you know, who don't want to spend money, don't want taxes to go up. And >> that's a fact. >> Yeah. Um [clears throat] I know. And so it's very, you know, you get that committed voter blockout, whereas the the parents and the people who are committed to the school just flat didn't turn out. >> Yeah. >> Which was uh apparent in the deliberative session when maybe two
053parents showed up there. >> And so contrast that to the rug thing where there were almost 900 people voted for rug for a million five. >> Yeah. a big ticket item that really was very much an option for the community versus [clears throat] >> what I perceive to be a necessity here of 500,000. So I think the main part is people just were not motivated to turn out and that I think that's where we missed as a committee is we did a great job with the project >> up to about December. >> Yep. >> But then we missed in that commitment element of getting people to the polls. >> Yeah. when like in our own neighborhood there were 46 families in the deer trees neighborhood 20 families voted and a lot of the people who
054didn't vote were parents at the school >> which just makes no sense to me you know and like I asked you Jane like what is the turnout of the parents I mean a number of people on the committee mentioned most of us don't have children at the school but there isn't there doesn't appear to be a lot of interest outside of our committee in the project. And so that would be a key concern to me. Do the parents really want it? >> Yeah. >> Or not, you know, because if the parents want to show up, >> and I realize we need to do a better job of pulling them out. And that literally means pulling them out like calling them, you know, before they show up and have somebody at the polls monitoring do they
055show up and then call them and say, "Hey, say you're going to vote. We need you now. Come down here." And that's what it takes. That's [clears throat] what happened with Rug. And >> we didn't do that. We ran out. You know, I think we had a time >> we ran out of time at the end >> and probably to a degree an energy crunch where we, you know, there was a lot of work and we we done a lot to put it together, but >> selling it and pulling people in and we didn't really have anywhere near the effort. >> I sat there all day interviewing people and it's exactly what I got. >> What you're saying, >> J. Can I say something? >> Yeah, of course. I do think it's a good point
056to look at the voter turnout and I think and you know the the record low numbers of voter turnout um you know kind of what is the why behind that and for us to talk that through and Jim makes a really salient point about you know the kind of the state of the state with regards to public education right now and that there is a lot of scrutiny about um school about school budgets about school spending both at the state level the local level the national level you know all of the above um and you know we certainly you know are not immune to this here in you know seu6. So I think that you know the tides have turned so to speak. So I think that can't be overlooked either. I think it's important
057to really think about what happened at the local level and also um to zoom out a little bit too and look at it from a macro level. Okay. >> Um so one I want I want to say I agree I absolutely think the committee should uh continue if folks would be willing to continue. it can evolve and it could potentially even um mix up people in participation depending on folks's uh ability to continue and participate. And so I'm I think there's a huge value in having the committee meet outside of the board meetings and then um discuss with a wide variety of input to then bring back here. I also want to um acknowledge I I think you guys did actually a really good job. Uh, sure. Could we have done better? You know, getting
058the word out and and encouraging folks. Sure. Um, but I I don't want you to sell yourself short. Same thing with the school. Um, I was really impressed with all the flyers, color flyers I should add, that went went home to the parents. I think, um, we already pointed out that the turnout for sure. I don't think it shows that people don't want it. I think it shows complacency uh in terms of oh of course that'll pass andor maybe folks didn't realize the the thresh the 60% threshold which is always a little bit harder to to reach >> um and so um I really do think it'll be um I was reminded of the CMS bond that took that was a a lot more zeros right um and took three years to of repeated I
059believe ballot um uh voting to to ultimately pass at um and that was one that had to pass 60% I believe in each of the towns as well as the collectives the math makes that work but um and so third times hopefully the charm and I also think though that [laughter] identify the folks that have who did show up and said no you know some subset of those folks are going to be well let me just finish um I don't want No, [clears throat] no, thank you. I don't care. It's I'm not going to be convinced. That's fine. Then there might be folks who are willing to support it but want to would have under would have appreciated a different tweak or what else were we missing? What you know, what could we know about
060that? And then folks maybe who didn't show up who actually might not have said yes. You know, what are some of the things that you think we might want to take into consideration? Um things that we're doing well that we should do more of. Honestly, I think having something like um if we can do this um you know, we've done forums and two people show up, right? But have a QR code on the flyer in front of Sue's desk or somewhere publicly where people can um fill it out, give us some information. Um it doesn't really hurt to have it out there, >> some input, like a way for people to >> for people to give um uh what's that word? Not um asynchronous, right? feedback so that we can collect it and say, "Oh,
061wow. Okay, that's an angle we didn't see." Or actually, we have 100 people who said they would have supported it. They just really didn't realize this threshold. Like make the a survey. >> A lot of it is going to be outreach awareness and making it um a musto item versus a like you said a complacency. I just have one more thing and I think once we get that >> the way and I am by no means a social media person or even a marketing person but I think I know there are a lot of people in town and in this room even maybe who have that but once you get all the information putting it out on 30 second blurb video um to sort of share that Brian you >> you're always you've had to
062share so many great videos that I look at I'm like oh that's funny um but it just to get the awareness out there for folks folks who really never read any flyers that come out. Maybe they just that's not how they operate. Right. >> Right. >> Um but they look at at >> this or they look at that. >> The latest research shows that the average adult attention span is 27 seconds. >> It's pretty long. >> It's 9 seconds for students. 27 seconds. So whatever we can do in 27 seconds. >> Does this does this committee have any funding? Was there was there any funding that supported No. Um, so bike walk to school day is May 6th and that's something that a lot of schools do around the area and I wonder if there's
063any way to sponsorship or some way to get their message out because like you had mentioned >> what's May 6th? May 6 is National Walk to School Day. Might walk [clears throat] to school day, which would get a lot of people out, you know, and for those who don't live close, maybe meet at the library, meet somewhere. But maybe the message now is, hey, >> more people wanted this than didn't. We need to continue on with that. We all need to come out. I live across the street and it was hard to run across the street. It was so nice out. Um, and so I I I can understand that. Um, so I wonder if there's an avenue through some sort of marketing or even if there was a way to put some funding towards
064this group. so the message could get out in a branded way with your new logos and swag and all that. >> I would absolutely support us um taking some of our funding and [clears throat] supporting some type of outreach effort. Um, but before we do that, I really want the committee and maybe even more members to meet and to have a um have a conversation and have, you know, some outreach done to the community to get a little bit more information back before we even >> start pulling together uh, you know, what we what we're going to do media wise. [clears throat] we have until next March. And I'd love to be able to not spend it on changing the plan too much. I think plan the plan can change a little bit, but I
065think it is pretty good the way it is and just f focusing on, you know, the the things that are going to be able to help us get this passed. um making the tweaks that we think that are going to be helpful to change and then getting that awareness and getting people that this is going to impact to the polls, >> especially the the the parents and um the people that this is going to benefit as they as they grow into the community. >> G the only thing I would add if we're trying to seek feedback, we should we may want to consider doing it before too much time after the actual election passes. Yeah. Yeah. >> Um and then if [clears throat] the committee can um discuss I mean we just heard today there
066might be some monies this year um that we might want to spend on the school. Not saying parse it out. I'm not suggesting that. But if there is something that um needs to be a temporizing measure >> temporary >> um that doesn't necessarily blow up the plan but maybe >> assists with the the eventual roll out of the plan. You know, maybe >> we wanted the the crosswalk thing, right? I don't know if that was enough. I didn't hear the the number but uh you know there are elements that are more visible than others and that key community people might appreciate. >> Yeah. >> So there's also [clears throat] you know different conversations where we can see if we want to do something when we want to do something because the crosswalk is technically not
067our purview. That's just something we built in that is if and we can have that conversation with the select board. Um and then since that is a standalone, we could move it dependent upon everything else. But I think these are all good conversations for the committee to have to see to balance what's going to be viable, um what's going to diminish, what do we want to do, and why do we want to do it, and how do we get people out for it. So I think these are incredibly helpful, useful conversations for us to be um moving forward with. [clears throat] So >> J, could you just add one more thing? >> Yeah. >> I I heard from several people who mentioned nobody has been hurt at school. >> Nobody pardon me. >> Nobody has
068been hurt at the school. Why are we worried about >> you know and that's out there. that that is a perception that is very much in the community amongst a certain group I think but it's it's out there >> as probably symbolized by the people who turned out for vote but I think that's that is a major issue and and it's I know it's a fine line for the school to say >> how much should people be aware of some of the challenges the school faces >> with traffic around the school and all that stuff versus overcoming the concern of it's no problem because nobody's ever Earth and just saying why do you want to spend half a million dollars because we've never had a problem. >> It's the challenge of communicating. >> I brought
069up the example at SST >> when a student was injured. >> They had to wait till they got upset until the student was injured. >> Right. And that person, the mother of that child I've been talking to a lot and that's I can't believe that kind of thinking. >> Yeah. So why don't we worry about it? >> And I think that can be overcome. I know you're going to say something. I think that can be overcome with um education on you know what Chief Young has been saying um you know all of his experiences and things along those lines that we can really overcome that but I think we didn't do that well enough >> so we need to come back reflect and um do a better job >> yeah go ahead sorry >> yeah
070no again I think it's the communication of the near misses I thought I did a pretty good job of making the not but that powerpoint you that had pictures and quotes from 20 years ago. People saying, "I saw my 8-year-old almost get hit by a, you know, there's a lot of near misses that happened. Thank God." You know, nobody truly actually has I don't, as far as I know, actually been injured, but um uh I know I almost hit Chief Young's car [laughter] like >> Yeah. >> 6 months ago. Uh >> and you know about it >> and I know about it, right? But uh it's just this matter of communicating and and sharing things. >> All right. So, I'll >> also maybe making our website, >> I think, a little bit more usable. I'm
071very thankful whoever does that. I'm not saying they're doing a not a great job, but >> I did realize when I clicked on it, you know, it says click for more information and a lot of information is on there, but it's not easily navigable for somebody who doesn't know anything about it. >> Yeah. Phyllis. >> Um I'm as somebody who's just been sort of on the outside looking in but who has been involved in a whole lot of you know watching campaigning and everything else. I think you know my two cents your the the product was wonderful and it the the problem was the c the the campaign and the selling y and um >> that that that's the effort that let's say with something like rug I mean you you sort of contrast with
072the this the effort that was put in for rug and in in forming new people [clears throat] and getting people to turn out and that sort of thing. And it's um I think it's also tough because you know like old information is you know isn't helpful like that QR code went to >> information that was like one you know like saying it was over a million look you'd be going wait that's that's my and it's like ah no that's so we need to do some clean up you know really >> focusing on the you know the >> not changing the product but um >> changing the delivery and really >> yeah also encouraging people to ask like to talk to to us if as you know applicable as that is you know >> and talking
073to and going making an effort to go out and and and talk to people >> yeah ahead of time >> I think that's a valuable point to say that to honor the the work that the committee has done and to honor the final product and focus focus on the you know how do we do the commun to Jane's point the communication plan >> because we do have to be careful my understanding is we can't put up a um a a campaign to say vote yes on this and use public money like that's not okay but we have we can certainly encourage folks to become aware of the problem the solution and it's really important to go >> right >> my suggestion would be don't stop trying to make people aware of the problem right continue
074now just improve the uh campa camp campaign by making say thank god we what didn't pass but we're we're just I don't even know the term we're just flying by the seat of our pants or there angels or whatever >> we keep going >> keep keep the word keep pushing and pushing and pushing >> that dialogue is critical too and it was the same with the um the new police department for the exit police that took multi-year for that project to pass. So, this is not anything new. >> And I will say more than the majority of people who voted voted yes. So, you know, when people keep saying it lost, I'm like, well, it didn't hit the 60% threshold. >> 52%. But the 52% of the people who showed up for a non-controversial topic,
075it's >> that's still an important data point and and it does I think it goes back to um being indicative of the hard work that the committee put in and to again thank Jane for your leadership with the group and I mean have getting a majority vote is still a big deal. >> It's also the first time it's been on the ballot realistically. I mean, it's the really the first time because the last time was on the ballot zero it out. So, >> nobody really paid any attention, but this is the first time. So, it's not like it's the third try. So, >> yeah. >> Sure. >> All right. So, I'll um reconvene the committee for whom whoever wants to still be on the committee. Um I might recommend we have a you know maybe
076some additional recruitment from some PTO members, things along those lines. Um and then kind of report back and see what what the next steps are. >> Yeah. >> And general. So just when you do that um think about how it was best potentially for Brian and I to >> if that's if the group feels that's >> Yeah. What do you mean what do we mean when we say rotate the chair? >> It's not rotating the chair. It's um allowing another board member to come in, you know, get involved. um at certain points and um >> yeah, I'm not saying you have to decide that here. I'm just it happened to be that the chair was a board member. >> Yeah, >> that doesn't have to necessarily be the case. If the chair was somebody else
077and a board member representative rotated through >> Yeah, >> that so just >> Yeah. as something I committ that it's a >> really good way to have board members see the process, get involved more, understand it, um, and um, be able to talk about it immediately. So, I don't have a problem with that. And I think that we'll bring that up at the next the next committee member committee meeting and figure out like what that looks like. That's a great suggestion. I think yeah it's something to consider is that if we have two board members we can't have two board members at a at the committee meeting because then it's a board meeting right so are there other how else do we involve board members is it specific you know components of certain task items
078>> I think we just need to be we need to be creative about >> can I just ask a question about that if I literally was a second board member and didn't say anything is that truly a definition of a board meeting that doesn't seem so we have gotten around this in the past. Um at another >> I don't mean to contra I just I want to understand that the law >> did you do it not say anything [laughter] >> I I love I actually love not talking yet >> so we have done this in the past [laughter] >> that's great I mean can you [laughter] sit there or be a guest in the back room >> so technically you can we have done it in the past um for you know a contingent issue
079where it was okay I'm I'm attending but not as a board member I'm attending as a member of the public, you can do that. It gets shady, meaning that it you you all of the sudden can very easily be construed or you know as a board member. So you just have to be whoever's running the meeting has to be careful as a board member you have to be careful. So as long as we are extraordinarily careful however I would like to revisit kind of it's been a couple years since that happened. So you know and it it is very well documented during the meeting. It's like you are not here in your capacity as a board member. However, we have two board members here. This constitutes a quorum. So you know we have to be
080super duper duper clear about that and I'd like to revisit the you know the the rules of it before we even allow that to happen because it is super sketchy. I just like to ask the question if if we're saying something and we're believing it's gospel, I want to really understand like that seems like a weird law if that's the law. >> Observer kind of thing, right? Just >> Yeah. We can I can certainly take that on to look into the specific um you know um legal reference for that. I can say that you know within our boards throughout SE16 that we do advise that if you have a quorum that it is a board meeting that that is a consistent practice when we are implementing um you know our protocols and we also want
081to really honor the fact that we want to be transparent and with our board. That's a big piece of it is that about why that rule exists in terms of not having a quorum um except for at board meetings is so that we can stay true to the idea of being of conducting board business and in a typical expected fashion um so that it is transparent and it is open to the public in a very um you know prescribed way. That's a piece of it too is about how we do business according to the rules. So I I can look into it more. I you know upon first you know glance here today I don't recommend it. Um I can certainly look into it more. >> Cool. Yes. George, >> you ready for me? >>
082Uh in a minute maybe. Yes. Give me a minute. All right. So, I will um do some more work on the school safety committee stuff and we'll go from there. Um let me get through old business and well actually let's How long are you you technically have three minutes. Is that going to give you enough time? >> I I I'll do it I'll shut up completely. All I want to do is share some things with you. >> Okay. I've been working hard and setting. Let let me say the first thing and what I'm hearing is ways of thinking. Sitting here 40 years ago where you were, there was a young woman named Nancy Kingston sitting here and she said to the school board, "I'll give you the acreage across the street for a school if
083you won't hassle me when I build the development. And guess the other two board members said, "No, it'll never happen. We'll never need that school and that development will never happen because it's conservation." Okay? So, I can't help. I'm not I'm just saying history's repeating itself. >> I'm the same situation. This morning I had a fantastic conversation with superintendent, found out it was a new fields, talked about the school, my kids going to the school, and all day long at the polls I interviewed people. And I know people from a long time in town and there nobody was against the trade school. And I said, "But you just went in and voted down all the stuff for the school." He said, "Well, that's because of the math scores and the science scores, etc., etc., But
084they're protrade. All right. And I was there because I'm protrade. You have a f or we in this system have a fantastic trade school. My grandchildren have gone there. My children are going there. It's fabulous. Kids, my son, grandson got on the honor roll as soon as he got into trade school in the high school. The kids want to get in. They behave. They do everything. They're on the honor roll to get into the trade school. And all day long, people were telling me, and this is talking about the campaign, they weren't talking about the bond. They were talking to me about we the trade school needs to be bigger. I even met people that are on the advisory board who say SPCA for all kinds of people who want to put things in place.
085So every day, shut me up when I go to law. For years now, I've been driving till we go to the Country View restaurant. Old retired teachers. My daughter calls us Romeo's, retired old man eating out. Actually, it's my wife says repulsive old man eating out, etc., etc. And one day they're retired superintendent and and everything. I said, "Pull in." And we took a look at it. I went into the town clerk and I I think I hope she forward all of the uh uh Sharon told me she would forward all the documentation to you. It's fabulous. The school I'm talking about 275 Portson Avenue is a fabulous trade school been sitting empty. And I heard all this stuff about uh espec wrong wrong. When you nail down the facts, 10 years ago, it was
086sold by the state. It was owned by the state. Sold it to Brian Thibo private LLC for 2.75 million. Gave him That's why I asked gave him a loan, a mortgage. He only had to put a million dollars down. Okay, George, I hate to interrupt. Well, but I think you're I mean it's on my meeting, >> but this is a Newfield Elementary School Board. >> I should address that. >> We talked Yeah, >> we talked about Okay, I'll address that. I'm going to every school board member because the thing is I know the chain of command. I talked to the superintendent. I know exact I've been teaching for 46 years. I know how it works. But you as schoolboard members need to know this because it's our kids >> are going to be going to
087the trade school. So, even though you're not in the chain of command and making decisions about spending money or anything else, that's the whole issue. I know that I I need to do this. I need to tell you cuz I sat here and there would never build a development over there. Wrong. Okay. I learned the hard way. 80 years I've learned how things work and this is how they work. You got to make people aware. You got to educate them. And a trade school, you've got it. You've got it. >> So, a trade school is sitting there. I've got all the documentation. I've got all of the evidence. I even have a billionaire who will fund it. All right? I'm not kidding around. I have all the documentation and I can't get Alzhe and this
088is a passion. Why can't we buy a trade school? It's for sale for $9 million is the asking price. 91 acres and a school built as a trade school ready to be bought. I the funding from the That's why I asked why can't the state fund this project to protect the kids. >> You're I don't get what where the hangup is. >> Yeah. Okay. >> I realize we have to do that. >> Yeah. I don't want to cut you off. >> Don't cut me off. >> But I'll cut you off. [laughter] Thank you. Um, we thank you for the information. Uh, I have looked a little bit over it. We'll talk some about it. Um, and we'll advocate as much as we can for it. Um, and the only unfortunate part about it is this
089isn't the board that has those funds. We're not at that level. But, you know, if that if it comes up at the joint board meeting, things along those lines, then you know, this board will be able to shed some light on that. So, thank you. >> Another warning. >> Yes, >> I'm on the I'm also your water commissioner in town. I know one of the three. >> Guess what's obsolete? The cell phone tower. It provides 20% of your water bill and it's obsolete. Oh, never thought that would happen. Well, okay. >> It's replaced by satellites. So, please think ahead as a board yet you have to get in touch with the the future of these kids. We could have if you have built a school across there, this is not I hate what if, but
090we I didn't couldn't convince the board members at that time. They tell me it will happen. Things will happen. You have this unsafe situation here, etc., etc. And people going into the polls. I You saw me. I was there. I interviewed people all day long. Thanks, George. I I we do need to get a couple more things done, but we will we will look through this. Thank you. Thank you. >> Thanks for being patient, listening to me. Thanks for putting up with me, but you're going to hear a lot more from >> Okay. [laughter] I look forward to it. All right. Um impact fees. >> Uh did you have an update on impact fees? >> No. Um you know, nothing there's nothing new. We um Bobby and I have had it on the agenda as
091a running agenda item to make sure we're staying ahead of it. Okay. But there's nothing new. >> I didn't think that there was so much new in there. Okay, great. Awesome. Uh, capital improvement plan. >> So, I see we have some details in our packet for some suggested items. >> Yes. And I will um Susan, I will make sure we have hard copies of the full report from EDI available here. >> This is not the full report. >> No, that's a summary report that was put together by Brian Sans. Um, the full report is 99 pages. >> Okay. And we've already got an issue with paper. [laughter] >> So, we will, you know, as of tomorrow, we can have a hard copy here for school board members to come in. And >> can you just
092forward it electronically to us? >> Um, no. We would prefer not to do that. That's not our not the recommendation. >> Well, you know, I think, you know, we really talked it through um as a you know, as a group and, you know, in terms of how we've handled it previously. it is, you know, it's such a bulky document that, you know, we're not comfortable transmitting it electronically, but we are a and that's why we had Brian create the summary document. It was also, you know, what I have discussed here with this board prior to today that that would be the plan. Um, so that that would not be my preference to transmit it electronically, but instead to have it here for folks to review in person because there it's just so bulky and there's
093plenty of information within that that really falls to the purview of our facilities director, Brian Sans, you know, when I had a preliminary conversation about this with um, Ellen earlier, I was trying to think of an analogous situation for like in um other um governmental bodies. And so I was thinking about like when the planning board had like big manifests of different um developments that I was really interested in cuz it was in our backyard. Um so I would often go downtown or get down to town hall and ask Sue and she's like, "Well, we have it here available at town hall for you to see." She actually invited us to take pictures. I don't that might be another way around it, but um it felt like that was a >> a reasonable alternative to
094suggest the time. So that was the dialogue that we had to have had then. >> Um so I just want to give that that background cuz originally I kept saying you know I think you said oh it just came in [laughter] we need time to read it. I'm like well that's a lot of pages you know I understand go ahead and read it. Personally, I don't really find myself too interested in pouring over 99 pages if it can be distilled in really clear like that timeline to me is very useful and very helpful. It calls together a lot of information with Brian Sans sort of eye on it. Um, but having the original available >> could be useful. So, >> yeah. >> Also a recommendation from Brian Sans, you know, in terms of how we
095moved on this. >> Okay. So with all of what's the next step on this? So, you know, the next step would be for I, you know, the the board to, I think, ask questions with regards to um the document that Brian has, you know, prepared for us. Um, and the board to talk through certainly with, you know, Sus's input as well, in terms of, you know, this is these are priorities that really have been again put forth by Brian and Susie and myself, mainly Brian since he's the exporting facilities. um after he read through the full capital improvement report. Um so but there certainly is room for conversation I think on an ongoing basis with the board as to um you know the timeline that Brian prepared and whether the board is you know in
096agreement with that in terms of the prioritization. Um, I will say, you know, the other piece that that Brian did do is to um look at the document that Rusty Listister prepared for us and make sure that those items were being encompassed in Brian's summary document. Um, so for example, the um replacement of the multi-purpose room door um you know that is that's happening this school year. Um Brian has it to replace for next year, but we had it on for the Rusty document. we had, you know, we work with >> we're ahead of the game >> monetarily prepared to do that this year. Um, so I think it's, you know, it's ongoing discussion for the board to think about how the board would like to, um, make sure that we're responsibly planning for the
097larger projects and how the board would, you know, what are the board's thoughts around, you know, funding for big ticket items going forward. But again, you can see I think Brian's timeline is very helpful with regards to specific years. Um, we have time. The good news in the overall capital improvement plan is that there's, you know, nothing that needs to be taken care of right away. And the other good news is that um, from my perspective, none of the items that are, you know, these under falling under this capital improvement plan are of surprise to me. Susie, do you have anything to add? Uh the the replacement of the multi-purpose store is on docket for this year. There's also the um tiles. Um we have that on for this year as well. Um and then
098>> which tiles? I'm sorry. Um the the the flooring >> the replacement of um the Sorry, I was looking at the VCT flooring. Um the the What about >> Thank you. >> I did bring copies of Rusty's plan, too, >> just cuz that was the really expensive one if folks wanted that just to refresh your memory. >> Mhm. >> So, the when you look at the different um descriptions, the fourth down is floor floor in room 109, 108, 107. >> I see the small. Thank you. >> Smaller items, >> right? >> That's awesome. Can I make a a request if you think it's appropriate? Jane, just to um demystify what we're talking about, can we like I loved hearing what Ellen just said that there was nothing that was earthshatteringly surprising. Um and whenever it's
099appropriate, can we just potentially share some of the buckets of what we're talking about? Um for at least folks in the room. >> Yeah. >> Um it just seems >> Yeah. a little% if you don't mind. What will be made available for the public? >> That's an incredibly good question and one that has been bonking around in my head too. Um because Rusty's list and granted this is kind of a it's not old but it's >> you've seen this, right? >> It's not the original. >> Yeah. Yeah. But the the summary one is in a similar format where it looks out at like a seven-year plan where you secure funding to replace flooring um replace intercom systems utility but um there's some assessment pieces that have to go along with it. So there's an estimated
100or projected cost along with it. So the the things on here are looking at the gym wall. There's a big crack. What what is that? What is that? What is that? Are there any follow on things? I mean I we have done that once before years ago and it was a big cost. Um you know replacing flooring, replacing the roof. Um hopefully not the roof that we just replaced. No, [laughter] it's it's not >> it's not that >> that's the one that's pushed out till [clears throat] 2032, just an example. >> And then replacing the door and replacing an system and then you know you utility upgrades and putting in another box, things along those lines. So there is kind of Rusty's list which is very detailed and this is very at least in my
101assessment very um broadstrokes at the moment. Um maybe the 90 pages will give me a little bit more idea of what's going to be in there. Um but that gives you kind of just an idea of kind of what's in this in that it looks at okay year one you're going to assess it. Year two we're going to plan for repairs. Is it going to be within the school's operating budget to take care of those repairs or is it going to be something that's a little bit beyond that as a board we're going to have to figure out. >> And just as a as a preventative med doc put that hat on. I was really pleased to see the first sentence of the summary of findings is many improvements that were identified are relative to
102preventive maintenance. These are items that can be planned for completion over the course of several year few years with internal resources requiring the minimum use of outsourced vendors. So like hearing those that was very reassuring to me. Um and I think that's sort of the big ticket items are not like this is going to crumble tomorrow. Um which again was reassuring. >> Yeah. So I think um I need to sit with this a little bit longer. >> Sure. Um but maybe in our April meeting if there are things that [clears throat] um we can come to the table with that should be done within that we have funds for that should be done and maybe after the committee meeting meets we can figure out okay where do things shift things along those lines cuz um
103both the safety committee and this could be competing for funds and I want to make sure that they are both in kind of the same prioritization buckets. >> Mhm. >> But yeah, if you don't mind, I want to sit with this a little bit, maybe spend some time to that 100page document. >> Yeah, it certainly wasn't I didn't intend for it to be a one and done. And I figured, you know, it's going to be part of our ongoing conversations as we talk about the future >> future of this building and how to be preventative and keep the big picture in mind. >> Susie, what um if you if you can or come to the Hunter, what is the um plan for when to do the multi-purpose window? Like is it this in the summer?
104Is it this year? Cuz that's one change that I think a lot of parents and public use. We use that door a lot for >> That's this year, this year. it um >> on this >> and it do we think it it can be done done so that we can use it next school year? >> I think I think yeah part of what you're asking too is that sometimes or perhaps part of maybe what you are um hinting at is that sometimes we pay for something to be done during this fiscal year but then the work is done after the kids are gone. Is that what you were thinking? >> A number of those things, right? So ultimately I know it's it's it's under your purview as the building this school to decide when and
105how those things are going to be happening but it's just it's helpful for I'll speak for myself but I think for the board to know like is it do can we anticipate it to be done like next month or is it going to be during a vacation or like what are we thinking just so when folks ask us >> we'll be able to say with some information and answer other than if we Why don't we just say talk to Susie? I >> I think that's >> And if it's not appropriate or like if it's not something that I need to know or we need to know, that's fine, too. I was just curious. >> Well, I mean, it's it is because we're in charge of the budget. We're in charge of spend, so we should
106know when we're doing this stuff. Um, [laughter] so I mean I think that >> I think that we need to kind of figure out prioritization when recommendations um on those prior prioritization what should be now what should be later would be incredibly helpful and to kind of get these two things merged. I mean this is very detailed and what's already been done on this what's being done on this >> and then what do we think we want to get done when >> they are merged based on Brian was given both documents Brian was given this as well as the report from EBI and Brian created the summary document with Rusty's document in mind um so >> okay so I see things on here like the LED lighting and that's not here and I know we
107weren't doing >> some of that might not in the grid, but it might be referenced in his written narrative piece. Um, and the LED lighting is, you know, it's dead in the water. Um, for as of what we learned. So, I think that's partly why he didn't include it is because we learned that we weren't going to be the the numbers came back much higher than anticipated. So, it was not what we had thought it would be. He is still looking into it, but I think that's why he didn't include it because I um I don't believe he he sees it as a top priority given the high cost associated with it. >> Okay, awesome. Anything else? >> To be continued. >> Yes, please. >> No. All right. So, the last anything else from the
108public >> I thought of the public. >> Yeah, go ahead. >> I just wanted to, you know, congratulate and thank Bobby for for running again. >> Oh, thank you. >> And and um I'm thrilled you were out of pose. That made that >> a little easier. But thank you and thank you all three of you for for serving and it's a big time commitment and just thank you and I know you're not thanked enough so [laughter] I appreciate that. >> Thanks Phelis. >> I I want to piggy back on that. I'm very grateful for the three of you and it is clear that you're student centered and you always come with them um in your mind. So, as a building administrator, I am very grateful. >> Thank you, Susie. All right. So, um April 2nd.
109Um are there any specific agenda items that we want to add to the April 2nd? >> Is that our next meeting? >> That's our next meeting. And >> so, this month was weird because it's a Monday and it's like after the election. >> Yeah, we moved this one. >> April 1st is the Wednesday. Sorry, April 2nd's Thursday. Yes. >> April 2nd's a Thursday. If I'll >> I'll I'll be uh bold and um is everybody okay with the second? Do you want to move? >> No, Thursday. >> They never come um conflict with the um >> the policy committee. >> The policies that >> later I think it's typically the third. >> All right. So, we'll do April 2nd. >> Um and anybody else want to add anything to the agenda? I also don't want to
110lose it doesn't be on the agenda but lose sight of I remember Brian asked about um painting of the external thing is that something that >> painting of the external part of the building whoever you had mentioned that at one point >> yeah you know I I noticed as I walk >> up the school I know that we've been talking about safety that's number one you know but it would be nice for the building the front of the to be updated with paint or something >> it's getting >> yeah we it's going to be done this I thought it just >> Yeah, we talked about that a couple meetings ago. Yeah, >> from somebody who's new to fields, the old houses um need as much as possible. [laughter] That's where you get the metal vinyl
111vinyl siding like or the metal siding like I have. I haven't had >> so, you know, the process of the board, right? The board, you know, Susie and I work to create the budget and then it becomes the board's budget and then once the budget is passed, it's really, you know, Susie manages the budget in terms of the the spending and when things are incorporated and when projects are finished. >> So, >> I think sorry, that was one thing that we I did when we talked about to prepare this agenda. I I had talked about Um it that's totally appropriate, but if would it be helpful to have like a spot where we can sort of just get updates on some of those things like like oh that's also not the external parts being painted.
112Not that you have to prepare anything like literally just be okay with us asking the the status of parts thing. Um, and if you're hitting any roadblocks getting certain things done that maybe we can help with because otherwise it just falls off our radar. >> It does, right? >> It absolutely does. It's a half check box. Um, I would like to propose Well, okay, before I get to that, um, the Do we need to do anything about the treasurer position? Because I know that that was, um, empty on the ballot and there were a number of people I think you you got voted in and then >> Brian got you and Brandon get >> two votes each. >> So, did we do we have any information from Sue on that or is there any action
113that the board needs to take at this point? I do think we need a treasurer. Right. It was a tie vote. >> It was a tie vote. Yeah. >> You're already library um trustee. Right. >> So, if Brendan doesn't accept his nomination, then we're something that we need to we need to take action on that because otherwise we're not going to have a treasurer. >> Right. >> So, can you follow up with Sue? >> Sure. >> And um >> Well, thank you to Bob for all that service. He's always quick at >> Well, it just might be that Nobody wants to do it or you can't do it or maybe you can and I'm not sure >> but technically you can't hold two offices. Yeah. >> So I don't think so but >> that'll be
114a Sue question. So figure out what the next steps are in that. And then um I'd like to suggest just as a general communication um moving forward that if we have maybe in your monthly email to parents a board summary, a board kind of communication saying this is what we did in the board. Whether it's talking about some of those committees, talking about from from like written by by >> um just kind of giving the important things um some more visibility, you know, whether it's going to be the safety thing, whether it's going to be something happening, you know, and I'd love to be able to >> kind of propose maybe just a little blurb that we can throw in there um from us once a month or something like that. >> I think that's
115great. >> Um if you don't mind. Does that sound okay? >> Yeah. As long as we can get it to Susie with enough times cuz I know >> Yeah. When do you normally send them out? >> I do. I send this board report out as a parent communication this week and then or whenever we have the meeting. I have you all look at it first and then I send it out the follow that Friday. Okay. >> And then typically 2 weeks after that is when I send out a newsletter. So it feels like every two weeks parents are getting communication. >> Okay. So it's like mid midmon, mid late month. >> Yeah. Not this one. >> I mean, yeah. >> Okay, cool. That would be great. >> If it could be if the blur could
116happen right after our meeting. >> Mhm. >> Then you can include it in there. And I can just put it in. >> Yeah, you can send it to me and then I can send it to Susie in advance of each meeting. Please >> make sure. Keep it honest. No. >> Right. All right. Um that is it for this one. I do want us to go into nonpublic under uh C and G. Um just to kind of share a few things, but other than that, I think we're we're good for the public part. Thank you. >> All right. I will uh ask for a motion to come out of non-public at 8 p.m. >> So moved. >> I >> All right. Great. And um I will put a motion to adjourn our meeting >> at 8:02.
117>> 82. >> Um all in favor? >> I agree. >> Perfect. Awesome. Thank you. >> You get your