001I am uh joined here this evening by Rob Nato, Jonathan Cohen, Suzanne Carmichael, Andrea Folsam, I'm Dulsey Maloma, our superintendent, Amy Doyle, our business administrator extraordinaire, Laura Taylor, uh Jody Cotton, our board secretary, Lucy Beard, student rep, Kipling, headquest, will be here a little bit late, I think is the word on the street. And in for Matt Stone, we have my god, I'm spacing, Mr. L. Great. Terrific, Alex. Great. Um, can we please stand for the pledge of allegiance? >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> We have uh two sets of minutes. uh one from um for non-public from uh November 18th and uh approval of public minutes from December
0024th. Do I have a motion to approve these minutes? >> So moved. >> Second. >> Any discussion? All those in favor? >> I abstain though Jody from the nonpublic meeting minutes on the 18th. So great. Um welcome everyone. Uh we are at the first public comment portion of the evening. If you'd like to come up and make a comment, please state your name, address, and we ask that you keep it to three minutes. And there will be a second one at the end of the meeting as well. Okay, terrific. Um, [snorts] there we go. Uh, Lucy, do you have any student rep comments for us today? >> I do. I have a bunch some solo comments today, but we'll get through it. Um, so first sports update. Um basketball season is underway. Uh both boys
003and girls varsity teams are undefeated. Um the girls home opener is on Wednesday, so tomorrow. Um and then there's also a game uh for both teams at NHTI next week um on Monday. Um first Alpine race of the season is tomorrow at Bretton Woods. Um middle school basketball teams are doing well. Um Nordic teams, middle school and high school have not started racing yet. And then the ice hockey home opener was postponed, but starting shortly. Um, I thought we were going to be done with Matty Lane updates, but I have one more. Um, she got 48th at Nike Nationals, which is >> crazy, >> super impressive. Um, >> she this afternoon she was filming a segment with WUR. They came to the high school. [clears throat] Um, I don't know when that's airing, but sometime
004soon. Um, last week we had a few concerts, um, including the high school band and chorus concert. Um, I thought it was pretty successful. Um, the senior sidekicks were also there. Um, that's a I think pretty popular program where they have senior citizens paired with seniors in high school and they go to like sometimes they'll get dinner or they'll go to different events together. So, that's a really cool program. Um, and they were in the audience for the high school concert. Um, a couple weeks ago there was um the uh YCLA conference, so youth final leaders academy. Um, a few members of our environmental action club, uh, myself included, uh, we went to Hber outdoor center in Fairley, Vermont. Um, we went to some workshops and kind of just generally work towards our main goal,
005which is getting the greenhouse going once and for all. Um, so that's kind of our main focus. Um yeah, last week um there was also a field trip for the World Language Honor Society um where we went carolling to u the Pleasant View Center and then Havenwood Heritage Heights in conquered. Um so yeah, it was all the members of um the honor society from French, German, and Spanish and then any other interested upper classmen and we went and we sang uh songs in all three of our languages. Um >> yeah, it was it was really cool. um a good thing to do for the holiday season. Um and then yeah, some other field trips. So the aerospace engineering class, took a field trip to the um GE electric plant um to learn about careers in
006engineering. Um and then the intro to law class um took a field trip to the Marmac County Jail and Superior Court. Yep. Um so yeah, Miss Cintro's class. Um I always hear good things about it. They take a lot of field trips. So yeah. Um and then the last thing, um I'm sure you've all heard of the shooting at Brown over the weekend. Um and I know we have a lot of Hington alumni that are there. Um they're all home safe, but you know, certainly something that nobody should have to go through. Um so yeah, we're thinking of them and happy they're home safe. Okay, any questions for our student rep? [clears throat] I have a question. Do you have a carol at Park AB or at the Meadows? >> No. Okay. And do we
007ever take our Carol Martin carolers on tour? For example, the senior lunch because they're amazing. >> That's a good idea. >> Would you ever carol at the SAU? That's right. >> I don't know about that. >> Carol languages. >> Administrative carol. >> Yeah. >> And administrative [clears throat] carol. >> That's a good idea. >> Yeah. Oh yeah. Well, it might be nice for senior lunch, but I you know, there's a couple we when I was in high school here, we used to go to um some of the manufacturer home communities or to to Yeah, just a good idea. >> Just like hang out at the post office. >> Yeah, exactly. Any other questions? Okay, >> that was a lot, Lucy. That's terrific. >> All right, cool. Very comprehensive. Um any board comments, please? >> Yeah.
008>> Okay, we're good. Yeah, go ahead. >> I was just going to echo um the Lucy already talked about it, but the um band and chorus concert for the high school um project Gaddy just does an excellent job. Um they all sounded tremendous. Uh they do every year. Um, but I I would just like to publicly uh thank her because I know she works incredibly hard and all of the students did a really wonderful job. So, it was very enjoyable. >> I forgot that I went over on Friday to tour CRTC in my role at Stark, but also I had a nice little hopping board on my name tag as well. Um, so, uh, was served lunch by the, um, CRTC students in the culinary arts program, but also get to see all the things
009that they're doing over there. Um, and you know, some great programming and recognized a few Hopkins students along the way and got to say hi. So, that was great. Cool. >> Awesome. >> Yeah. Glad you were able to. >> Um, yeah. And I would just say that same thing at Hermar. Miss Reese does an amazing job um I think with those little kids and they know their stuff. They did the hand drive and it was the cutest thing I've >> ever seen. It was great. Um >> can I add that last night was the Maple Street concert that I I was able to to go to that and I don't think any of you have Maple Street students. So it's the beginning you do but no band. >> No band. So it's it's the beginning
010of what happens at the middle and high school. So you get to see from fourth to sixth grade just their progression and the course was wonderful. They also did some hand motions. It was it was great. Great hand motions. >> All right. Um we are so lucky this evening to I think we joined by the Haka News Club for the first time ever. Am I correct? We are thrilled and pleased to hear for you guys from you guys. Come on up. I mean like Good evening. Uh my name is Carson Morgan. I'm the executive producer at the Huffington Middle High School News Club. >> And I'm Isabella Korea. I am the only editor. >> So uh as the excuse me, as the executive producer at the news club, I plan our bi-weekly meetings in which
011we uh plan out our upcoming episodes. So what stories we want to do and then we delegate uh reporters to work on those stories and anchors to to also work on those. I also sometimes help with teaching some of the uh other students since this the club is very new so a lot of them don't have a lot of experience. Um so I believe it was the 2023 to 2024 school year that news club was originally suggested to the school board I believe by a few students but nothing happened that year. I believe. Um, so I am originally from uh Pennsylvania State. I went to middle school there and I was a part of the uh the news club there. Uh, so I learned a lot of a lot about journalism and the uh, excuse
012me, I learned I learned a lot about journalism and how like a news club could run for a school. Uh, so I learned the script writing, the general ethics of journalism. concern about ethics etiquette um script writ and video editing and uh video recording as well. I was also uh close with the teacher who ran that. So I learned a lot from uh from her and I and I brought that over to uh Hopkinson last year when I moved here. >> Um so I was just going to go back and say how like I started joining the news club. So last year got this little email from Miss Cros that was saying, "I'm starting a new club. Um, it's like a news club and it's gonna be fun." And I was like, "Okay, we need
013editors, so I'll go over and join." And I thought the idea was really awesome. So, I decided to start editing. And um so basically when we started editing we just went around to all like the school like um events that were happening kind of like what she just um presented to you guys is what our videos are about. It's just taking all the news that has happened throughout the week and just compiling it into one video so the students can have something to look forward to every like couple times a month. Um, so we like to take from like the Spanish rooms and the language arts and we do a lot of sports updates which we can now get interpret back into our videos because it's been a little gap from fall to winter. Um,
014and we also go around to like academic updates like we like to cover field trips. Um, and um, oh yeah and how we film. So we film in a variety of places. So sometimes we um delegate tasks to certain students where they can go home and film. They can compile a bunch of videos and send to us or they can give me a bunch of pictures and videos and I can compile it. Um we have some people doing voiceovers. We have some people that film the library. We have a green screen in the library. And so we just have the anchor sit in the library and record their video and they send it all to me and I compile it into one big video. Um and we get some of the um action shots from
015sports coverage videos. Um yeah, >> so we have a lot of people in this film. I believe there's about 50 something in the Google classroom. >> Um but just some big names are there's me and Bella. We are live music producer. She's the editor, but we also have Aurelia Madison. She's our script writer. Um we have Kipling Headquest. He is our sports commentator. We have Kira. uh is our camera worker. And then we have a lot of uh a lot of different reporters. They they come from a lot of different clubs. So they usually represent a club and they tell us about a story that they or they they tell us about something that's usually happening in that club that they want to share with us. Um and then we're also looking to apply for
016a for a grant for the news club. >> Yeah. So, we have been facing a little bit of a struggle um with the new law that came into place this year about no cell phones because I I mean last year's yearbook class, it literally ran solely on cell phones. Like we'd go around and interview people. We do our little filming. And I mean this year it's been a little bit of a struggle, especially since like only the upper classman in the high school, like the seniors are allowed to have like a personal device, not a phone, but I have an iPad so I can take my big iPad and I just record them in the library. Um, but next year I'm going to be gone and next year I don't think the seniors are ever
017going to be allowed to have personal devices. Um, so we've been trying. We really needed like cameras and we need like a tripod stand. Um, and just like overall like microphone so that the um video quality and sound quality is to par. Um and we're also in the midst of trying to find a new editing app because the one that I use I pay for personally since I already had a background in video editing. Um but I've been trying to find a universal app that the school can either have a little grant to fund or it can be free to students. But I'm trying to my little proteé for next year. >> Uh, thank you. We also have a video um our latest news club video that was uh showed to all the students throughout
018the school. I believe it was at the start of the month. >> Yeah. Um I'm pretty sure this is our Thanksgiving special. So >> yeah, there will be um so our fan favorite thing at the end of each video is interviews. Sometimes it's the middle school, sometimes it's the high school. And so we have our anchors go around and interview um kids. And this question was, "What's your favorite Thanksgiving food or what are you going to do for Thanksgiving?" So um no, a lot of people were excited about that when it aired. >> Could we ask questions while we get it set up? >> Yeah, sure. We have any questions from the board? >> Where does it air? How do you publish your news? Um, so when I'm done editing it through the app and
019I compile all the videos together, I upload it into a Google Drive and then I make that um specific drive um access accessible to um everyone that has the link. And so a day or two before the episode is supposed to be aired, I forward it to Miss Intros and Miss C intro forwards it to the principal so that the principal can review um and make sure it's school appropriate and then he will send it to all the teachers maybe a day of or the morning of it's supposed to be airing and then everyone just clicks on the link and broadcasts on the projector or screen. >> So it's a as a video that then they can click on and watch. >> Yeah. >> Like on on YouTube or like what's >> No, it's through
020Google Drive. Oh, just through Google. >> Okay, thank you. >> That's great. Do you have a favorite um news anchor? >> I don't think I'd be allowed to [laughter] >> I question. Um I did have a favorite anchor last year um because she was our first anchor. So, I really appreciated her stepping up into this new and scary role. Um so, it was Heidi Archimol. Um she was our number one like anchor. She was always there. Um this year I can't say I have a favorite. Um just because it's we switch our anchors a lot so that everyone has an opportunity to be in front of school. So >> Oh, I was even going to just like historically like Walter Kronhite somebody famous like Walters. >> I definitely thought you >> Yeah, I don't really
021know. >> It's very diplomatic though. >> Um I just decided to join the fun. So >> yeah. When when MUR was doing the piece with Mattie Lane, did anybody from the news club get access to any of the reporters from MUR [laughter] >> to talk to talk to them or >> ambush them? >> No, just >> I believe we did a story. >> We did do a story on Mattie Lane. It was um a video from one of her meets and it was like she was coming in first place by a long shot. So, we did cover her. I'm not sure if it's in this video or not. No, it was an old one. I remember Kip did that one. >> Yeah, we rely on Kip to get all our sports updates. >> So you
022guys you guys broke the news first for Maddie Lane. >> Yeah, that's right. Breaking news exclusive. >> Yes. >> Okay, cool. >> Having technical difficulty now. I get it. Sorry. >> Do you ever as a club watch old uh or like professional news anchors though for like their stylistic cues or the way they approach a story? Not in a while. No. Um, I used to present some of the uh videos from my middle school times, but that is a good idea. We should have a meeting where we study how professional anchors do it. >> Do you all have a particular way that you like stack your papers? >> We usually have No, that would be awesome though. I edit them in a little office area, but usually we just have a computer screen on like
023a Google slide and they just read off to >> Okay, that makes sense. >> Yeah. Is it ready? >> Okay, we're ready. >> Oh, [clears throat] there we go. >> [music] >> Good morning. I'm >> school news about robot senior. stand to the flag of the United States of America and to the for it stands one nation under God indivisible and justice for all. Hey everyone, we are the school's robotics team and we're here today to update you on some of our latest events. At Battle of the Bay, we played fiercely ended up the captain of the second alliance ranked third [clears throat] overall at girls. Our girls found their way through the lower bracket as the captain and ranked six overall. Thank you for that robotic environment. During this audit, they got through and
024the high school's trash to find out how much they sort through all the high schools that you better. >> Thank you. I love that >> they do matter. Don't slack off your GPA. My advice is there's a lot of classes like my junior year finance or second last year several Great. Graphic design. program, digital art, logos, movies, and online video. Through these schools, students are taught principles of graphic design and how different designs may appeal to someone. >> For the holiday season, interact club is doing until Friday the 12th of December. Students can make their donation a label backh >> and what's your favorite Thanksgiving food. [snorts] What's your favorite Thanksgiving side dish? Mashed potatoes. Thanksgiving. >> Who are you with? Nelly. >> And what are you thankful for? >> I'm thankful that my family
025can come spend Thanksgiving with us. >> What are you thankful for? I'm thankful for my cat. Scout. >> And what's your favorite Thanksgiving food? and what's your favorite [laughter] students? What's your favorite? >> Hi everyone, >> Julia. >> And what are your plans for Thanksgiving? >> I'm having family and then we're going to group. Have a good rest of your day and weekend from all of us here at the studio. That was pretty good. That was great. >> That's really good. >> Any other questions for our Hawks? >> So, are you guys thinking career path? Is this somewhere you're going to want to go? Study? >> I personally am looking into something with journalism. I'm not I'm not too sure yet. I'm sophomore, so I haven't delved too deep into that. >> Nope. This is
026just a hobby for me. I'm actually looking to go into law. That >> was excellent. Really excited. >> Thanks. >> Anyone else? >> I was impressed. >> Yeah. >> Super impressed. >> Amazing. >> Really, really cool. Thank you guys. >> Yeah. Thank you so much. >> All right. You want to do a photo? >> Can we take a picture with you guys? >> Yeah. Then you can put it in your next thing. >> I mean, if you want to reaction. >> Bye. to get my things that way. >> I know [clears throat] two behind the scenes. >> Did you guys see a lot to be able to >> You're always stuff. >> I know. I was thinking I was like >> I feel like there's a phone call though. Thank you so much. >> Or
027the monitor or something. We need to get journalists in here. >> All right. Well, that was amazing. >> That was super great. >> All right. Next up, we have Mr. Feller and Mr. Houston, I think, from the town's CIP committee or just Mr. Feller. All right, come on up. Do you want to sit at Kips Kip spot? Is that okay? >> Next to Lucy, have >> a seat here. So, first of all, I don't think it's fair that I had to follow back. [laughter] >> I know. Isn't it great? >> Okay. Thank you for coming. >> Well, thank you for having me. I appreciate it. And uh and the the committee and especially I want to say uh hello to my next door neighbor Suzanne, which we never see each other. >> I know we
028do. >> Never. >> But you hear my dog. I'm so sorry >> that I do. Um, I'm I'm going to try to go through the presentation that that was distributed as quickly as possible. I know you got a lot of things on your agenda, so stop me if we're going too fast. If you want to talk about something in particular, just slow me down. >> Thank you. >> And Alex is working to get it on the screen. >> Okay. >> Yeah, you can jump in if you want. >> Okay. While he's doing that, just go over. So, I put a couple the first couple pages in here just really tell you how the committee was formed, what it's what it's supposed to be doing in jurisdictions. It was in it was enacted uh at the
029March 15 2015 uh meeting and supposed to look over um all of the um school and town functions including the uh the town budgets, the school uh budgets, CIP budgets as well as the two precincts. I can tell you that we have not done the precincts. Um and this year we took I think a great leap forward in trying in trying to coordinate um with the schools better which I'll talk about more in a minute. Um, so the the cap the definition of capital which we're supposed to be looking at as defined was anything that has a value of over $10,000, fiveyear useful life and is nonrecurring uh in the in the budget and any bond financing. And you'll see in some of these things, not so much in the school, but you'll you do
030see it in the town that in our in our schedules, the b the bonding is there. Although the bonding is not in any of the numbers for the appropriations that go into the CIP. However, it's in the stat in the RSA that has to be part of our um our plan. Um our committee is I am the chair. Um I missed that meeting when I was elected. [laughter] Um >> that's what happened. >> Oh no. >> Don Don Houston and Jim Praima are the um elder uh elder as far as longevity on the committee and they provide a lot of history uh to us. Mike Foley and Billy Palazolo came on last year and they've also been very valuable uh helping this year. Karen Hamilton from the town attended um I think all but one
031one meeting as well as Laura and uh Jim. So >> Alice I think we're on slide six. >> One more. Two more actually. >> Yeah. >> Next one and one more. >> Got one more. Okay. So, this just showed this just says and what we did this year is um we really didn't change anything in the forms and whatnot that were on the website. We did a lot of talking about them and what they were about um but we didn't change anything. So, the request this year, the $400,000 going into the CIP is what we have in our plan as well. And this just says it's it's uh 25,000 more than we thought we were going to have to put in last year. and 50,000 more than the actual appropriation from last year. Okay. Now,
032the big the big thing is and one of one of the things that we're charged with is long-term planning. So, obviously, especially this time of year, you're focused on this year, this year, this year. But we're trying to look further out and make sure that there's no spikes or valleys uh in how and how we're funding long-term plans. So, that's one one thing. It's a lot different than than a lot of the detail stuff that everybody is doing right now. And if if you look um look at this and you can see that um the funding goes up. Obviously, it goes up. But what the real thing here is all the all the zeros out here. And one of the things that we'll talk about is it would really be helpful if we extended if
033the school um committee extended their forecast for 10 more years because right now the plan is showing a a million dollar deficit in 2034 which is exactly the chart that we're charged with not allowing that to happen. And and we we understand that the deficit is because there are a lot of expenditures in that year that no one really expects to all happen in that year, but they're there as a placeholder. We just want to spread them out so that we can see level level funding. Okay. So the next next slide here, these are these are the talking points that that we really wanted to point out. First of all, um Laura and Jim have been invaluable to the whole process this year. Um they they were at every single meeting except one, I believe.
034Um and and were active participants. Um we had tons of questions for Jim. He provided reams of data on everything with good clear explanations. And this is leaps and bubs uh above anything that's been done in coordination with the CIP committee and the school in recent in past years. And we just want to thank and recognize both of them for all their participation. The one thing that we um that we talked about a lot was the format >> of the um of the CI plan itself. And um our our the format that the CIP committee uses is we try to get as as much information as possible in a concise format that can be easily read and we think it's a for a public use it's a better format than what the school is currently
035using. Um the school's currently using I think in last year's uh report it was seven or eight pages [snorts] in in what we have in one page. So we'd really like you to consider for any public um u presentation or whatever you consider consider that that format. Um so last year one of the recommendations was that we thought thought that there were things in the CIP plan that deserve to be that should be in the operating budget because they didn't fit the definition and the school um you folks recognized that and did move everything except one item and the only item that wasn't moved was repetitive nature of the furniture and fixtures and we just like to have a kind of a discussion not for this year but going forward about why you feel that
036that has to be there. I think I understand it but at least have more of a discussion so that everybody's on the same page and that we can answer the ask the question of it's a recurring expense every year. Why do you think it still is here rather than in the operating budget? The 10-year plan uh we already talked about. Yeah. So, the whole idea with a 10-year plan is just to show that that it's not negative that uh that we are managing the long term. Um, also we'd like to understand the board's philosophy going forward on how um you plan to use the fund balance to fund capital expenditures because we need to we need to kind of off we need to kind of make sure that we're not planning on appropriations in two
037places. Okay. And again, that's a that's a a discussion to be had uh in the future. Um, okay. This is the communication thing really. I think I think we have the communication thing under wraps now. But last year in between uh the time we worked on our plan and the actual budget, there were a lot of changes made that we weren't aware of. And again, I think that's I think we've bridged that gap now. But we just want to make sure that the communication uh continues as it has this year. And um and then what we really like to do is after the town town school meeting time when everybody's taking a deep breath and thinking that it's a cakewalk for the next four months. >> We'd like to sit down and say we have
038some some things we we want to discuss. Not priority items. They're things like why do we have so many funds and does it make sense from an administrative standpoint from a red reduction of audit expense standpoint to try to change the definition of some of the funds to consolidate them just I just think it it would be we just think it would be um less of an administrative burden to do that there might be good reasons why you can't do why we shouldn't do that anything like that would have to be done way in advance because it require a warrant article to change to change any of those. Um, and that's that's really it. We look forward to continued partnership. We think we made great uh strides uh this year. Um, and questions. >> Thank
039you. Any questions? Yes, >> Dave. I have a question about the 10-year piece. Um, so the difficulty in my my brain going out 20 years is going out 20 years is a long way. And I'm curious if your committee considered a 10-year rolling perspective. So there's never an end year. This year's 10, next year's nine, so on and so forth, rather than trying to project so far out into the future where, you know, we don't we don't know the nuances of funding, we don't know the nuances of technology. um all of those variables. I mean we we certainly know you know the replacement cycle for certain things is you know [snorts] 30 50 years but that's a projection not necessarily a reality. So how would that change your dynamic particularly in terms of seeing that
040negative number on the inside? >> So uh first of all we're willing to talk about anything okay managing this huge spreadsheet making sure no negative n the numbers go negative is a task in itself. So I'm not I'm not um against shortening that time frame at all. However, it does need to. So if you're if you're planning out I mean to me to me the the the right time period is probably the life of a roof. Okay? Because they're big expenditures. They're million-dollar expenditures pro probably. Okay? So, what is that time period, Rob? I don't know. But I'm we're happy to sit down and come to a um or take the expenditures that are in there and and move them out further into a into a different year so that they're not driving that number
041negative. That's the big thing is we don't we don't want to present negative numbers. I think in in the document that Jim uses as a working document, that's the variable, right? Things move from year to year that it may be a priority, but it gets dep prioritized and moved into the next year. Um, and I understand your your point about public presentation versus working document. I think I think the challenge for me and you know we'll have a discussion at RCIP meeting is what's the time frame that's realistic. I don't I don't think a 30-year time frame is realistic. Um I understand why you'd want to do it and say yeah roof is going to be every >> 20 25 30 years and >> but I don't know if the whole CIP could be built
042around those guys. I also wonder, this will not fit within the the context of your format, I think, for the CIP committee, but it's almost like you need a bike rack for an expected range of like a root value, right? Where it's like, you know, if these were done in 1997, they'd be up in 2027. I'm making stuff up, right? But it's like you want to be able to to track what downyear potential items are so you can track them as a committee. and you want to know what the expected life rate is so that you as a committee you can parcel it out but it is hard to maintain a 30-year. So, I hear what you're saying, but it's I think it's really trying to think about like what is the information and where
043is it being logged so everyone can track it. >> And that's kind of what the what the town does is they have like like we take the vehicles all the vehicles the town they have. They know that that the the pickup trucks need to be replaced every eight years, right? >> So, they they have that every eight years. You see that? And this and that's how they do it. they track it in the notes >> um on in the explanation so that you know that it that it goes out like that >> and I'm assuming they advertise that cost over those eight years and that's what you're saving. >> So what we do is we make sure that we know that this expenditure is occurring 10 years from now that every year we're building value
044up to get to that uh to cover that expense. Yeah. >> [snorts] >> And then and like you said, every year or three times a year it changes, >> right? >> And uh that affects how much money you're putting into each fund. And the other thing that the committee tries to do is tries to not move the total appropriation target three going three years out to what we said last year. So we might have to move allocations from one fund to the other. try to keep that total allocation so there's no big surprises. >> Doesn't always work that way, but >> So, can I ask you about the role of your committee in terms of making recommendations? So, later tonight we're going to be talking about warrants and the CIP will be one of them.
045And at least coming out of the finance committee, the number was $350,000, same as last year. Um, so what is your role as a committee as we work through the process with the budget committee? Sounds like we're we have a separation of $50,000. Not that I disagree with your number, but there are other reasons why I agree with 350,000. >> We are our number is the same as your number right now. We just I just pulled that 400 off of uh the website. So, but anyway, our role is um a recommendation and a third party ending. We have no authority whatsoever to uh with the with the budget committee, with the school board, with the the select board at all. All it is is the recommendation that we've reviewed everything. We agree or we don't
046agree and that and that's it. >> It's another set of eyes from both boards, >> right, >> to consider, >> right? >> And we we're we tomorrow I'll give the same exact presentation to the budget committee and that's it. >> Great. Any other questions for D? >> I had one question for the the CIP the one the onepage CIP format. Is that the current summarized plan at the bottom? [snorts] Um I guess my only question is what kind of feedback um have you guys received from a one-page plan um like that? And the only reason I ask is part of the reason we have done a detailed plan is because of a request from residents to really be under really be able to understand the specifics of what we're planning for and what we're purchasing.
047And so there is a part of me that is worried that if we only were to provide this kind of a one-page plan that folks would be worried that there would not be enough um transparency. >> There is nothing that's on your multi-page plan that isn't on here. >> Oh, I see. I was only looking at the bottom one. I was not looking at that one. I was only looking at >> this little guy. And that's why I was like, "Oh, only this. I don't see enough. I see it's this and this." >> This contains >> every everything that's on your >> That makes more sense. The top and the bottom. I was only seeing the bottom part and felt like that wasn't quite enough. [laughter] >> Oh, anything else? >> Are there any differences
048between what you have here and what's on our plan? I spent some time but yeah >> juxtaposed is not easy. Um the numbers are the same. >> Do you want to address that? >> There's um >> they were the same the as of 10 days ago that if you made any changes in the last 10 days then this is not the same. Right. >> Dave and I have been working together to make sure that the numbers are the same. >> [snorts] >> Thank you for your time with both Jim and Laura and looking at schools with it's we really appreciate everyone's time who looks at our stuff. Thank you. >> Thank you. >> And this presentation very helpful. >> Have fun at budget committee tomorrow. >> It's a great group. >> Thank you. >> It
049is at the party, Mr. Houston. It's true. >> All right. Hi, Kip. >> How's it going, guys? >> How's it going? doing well. >> All right. Uh, next up we are going to hear from our directors. Um, Jen, want to come on up? >> Oh, really? >> They draw. >> Oh, do you want me to sit or you side? >> You want to sit over here? I can move again to help you on wherever. >> Yeah, go over there. >> I look better. >> Yeah, you look better. [laughter] >> Just made me move my back. >> I know, right? >> Yeah. I'm not sure what that look better. I'm sorry. [laughter] >> He doesn't want to be He doesn't want to be in with us forever. >> I know. How about this? >> I'm going
050to take it as a compliment. >> Yeah, you should. You should take it as a compliment. >> Yeah. >> All right. Thank you so much, uh, Jim Rosiki facilities, uh, for another update. Boy, it seems like, uh, you know, every three months we do these and I'm thinking like, wow, those three months went by really fast. I don't really know what I did. And then I start looking at my calendar, I'm like, oh yeah, we did a lot. So, um, again, same format as always. Just want to start with some staff highlights. Um, I brought this up at the first one, but Deb Bootwell that was here for many, many years as first ship custodian. She resigned. Um, moved to uh down south to be with family, enjoying herself and enjoying her grandkid. They found
051a house. Um, but it was all part of the plan over the past two years for her to move on. So, that left a vacancy. Uh luckily we had a a candidate over at Harold Martin um Scott Muzzy which is second shift um immediately jumped into that position and wanted it but we did post it um for our uh CBA and uh he got it. So uh that left a vacancy over at Harold Martin in the evening uh for somebody new off the street. So we posted it internally and externally. It took about five weeks to fill this position. Uh which was a little bit longer than what I wanted to, but um uh anyway, uh we had a couple good candidates. Um but we landed on one that has been doing phenomenal. Um he
052started on November 10th and uh you're probably asking like what did we do to fill that fiveweek gap? Uh we used some overtime. Um and also um we used uh James Tero which is over at the high school. uh he's our well he's not just over at the high school he's our uh supervisor plugged in to that shift as well. So uh Harold Martin it it's it's a tough schedule. I mean those classrooms there at that grade level you have carpet you have hard floor. You have sinks in every room. You have bathrooms in some. It's just a busy area with small furniture. And it just takes a little bit longer to clean than zipping around a high school classroom where everything's kind of neat and orderly. Um, so it it it took a little
053bit more work to cover that, but again, no sense loss. Um, we had it filled no problem. Um, so that's it for uh for staff movement. Another part that I want to highlight for staff is that they did all the mandatory trainings. With the five new people that we've turned over in a year, a lot of them didn't do the mandatory two-hour as fastest training. So, they did that. So, now we're completely good. And then our maintenance gentleman, Rodney, did the underground storage tank operator certification program. >> I I want to be transparent, like we're supposed to have a certified operator. Uh when I started, I I went through it's a hard test. It's like 125 questions. I failed it the first time and uh I was like, "Okay, you gotta really study for this
054thing." So, um he did it. He did did it really, really well. I'm up as well, I think, in February of 2026. So, I'm going to be looking back at my notes to do it, I guess. Um so, that's that's it for staff. Our work order stats, as you can see here, uh quite a bit of corrective work orders this fall. Um some of them were due to uh events and activities. I just wanted to explain a little bit about these this category wheel here too is um and our CMMS system which is our computerized maintenance management software the our events our building use events program and our work order program are the same company and they're connected. So the reason why we're increasing on work orders is as there's an event put into the
055system, it generates a work order for custodial services and HVAC. So anything after hours says, "Hey, there's event and activity in this place. I need heat." So it's a work order to me, yours truly, to go into the computer system and program the heat for that time. So that's so with the increase of activities especially over at the high school and concerts and everything we just had a lot. So these aren't completely like oh we just get 226 job tickets. A lot of building use ones that take five minutes to do it or an alert to custodial that we're going to need some extra cleaning in that area due to that event is represented in this graph. So obviously HVAC seems to be the biggest one. we did not have that many HBAC issues. There
056were just a lot of events created that needed HBAC programming for that specific service. So, and same thing with custodial, which is the blue um triangle uh area there. That's request for custodian for a particular event. Um safety is all our normal which are our scheduled PM. So, it's the oil ratings, roof checks, fire extinguishers, all our general stuff that the custodians do on a on a weekly and sometimes monthly basis. So, I hope that makes sense. >> Okay. >> Very helpful. >> Sure. Um I'm not going to go through every single one of these, but I'll just highlight a couple for the public. Um again, just want to highlight James Tero. He's just a valuable part of our custodial team um covering. He's he's the face of the high school. very helpful, gets things
057done and I just want to recognize him publicly on that. >> Uh I hope you guys also seen I put a slide deck very the slide deck in the in the board folder. So uh you'll see I want to highlight some of the new equipment that we got this year. U so you'll see Dave it was interesting. I'd never told them to give them thumbs up but both at different school gave thumbs up in the pictures next to the new machine. So, uh, new autoscrubber here, new, uh, the Kyak restroom cleaner, which is a power washer and vacuum. Uh, they we've got delivered. Uh, that's working out extremely well. Actually, I just got a plug to buy more of them, but we're going to have to budget for them. >> Plug was from me in
058action. And then that fancy thing on the uh for the gym floor, it's basically an 8 foot long bar that we're able to do a wet mop of the gym floor, especially right before games, and turn that gymnasium around in half the time. So that seems to be uh working out really well. It's not only doing a good job, but added a lot of productivity, and we're able to turn that over. Uh you can see in the pictures as well, we repainted the wait room the day before Thanksgiving. We also put some new code base in. It was very shabby. I know that the pictures don't highlight the whole I'm not great at pictures and putting together slideshows. I just want to say >> great yourself. It was great. >> It's it was a good
059in-house project for the team to do. And then uh I'm sure everybody was waiting for this one is with the cold temperatures much earlier than expected. I think I I just looked it up. We had 22 days so far since October 1st that we were under 20 degrees and eight days under 10 degrees. >> It's been really cold. So, we went straight into winter. It our systems are working very very well before these cold temperatures. So, usually we have a gradual, you know, incline into the cold temperatures where if something happens, it's not so bad and super critical like next day stuff. But the things I'm just glad that we're doing really really well with our machines. Um not to say that everything's always hunky dory. Our pellet boiler is just finicky as all get
060out. Um nothing. We had a big expenditure uh to replace uh the the tubing which is the feeder into the pellet boiler from the silo uh to the boiler. So that was down for 2 weeks because it cracked and got damaged and there's a big almost like a screw inside there that brings the pellets from the silo to the boiler. Uh that failed um from age and being outside. So uh that kind of stunk. We ran two weeks without the pellet boiler, but we got to really test out the new uh gas unit that is working like a ton. So that's it's been great. Um, and just I just want to say as well for people to know, we have nine boilers across in our district. Um, so and we have three different fuel sources.
061So, we're constantly juggling that. There's [snorts] and they're all different ages as you can see on the capital plan uh plants to uh replace, but that's what we're working at as far as our systems. Of course, we forget all this in the summer months, but um um and probably about maybe 60% of our issues are um building automation um through our controls. Again, we've been beating the drum a long time. We have a a beyond end of life control system. We're start we're going to start replacing that um in the next two or three years. Again, nothing the things that fail on it are replaceable, but it's just old and ancient and it's going to need to get done in the next couple years. So, uh, a little bit more on some of the projects
062that are already done. Uh, we applied for three different rebates for the big projects for air units, hot water tanks, and boilers. So, uh, we were awarded $28,000, uh, for those rebates. We have not received all the checks yet, but thought that was a cool number to share. Um, I also just applied for the one that was approved with Club Balance, the last remaining R22 unit that's actually getting done getting completed over the Christmas break at the high school. I don't know the number of that rebate yet, but that 28 is going to go. So, I feel really good about that. Uh, there was another round of safety grants that were put out by the state DOE. um they were a little bit more narrow in their um description of what we could apply for.
063So I only put in five, three of those being for the new middle high school security redesign if that that would have a potential being deducted off of the redesign bids um that we're receiving for that. So but again, we won't know that for probably the next couple months. But >> just so you guys know, all in all, it's uh the five that I put in for a total of $51,000. So, >> I just really want to reiterate again, like I think we over $300,000 worth of safety grant money that we got for free from the state by just applying. So, that was the cameras, walkie-talkies, card access stuff. So, we we've have a pretty good track record and hopefully we can get a little bit more money out of the state. >> Great. >>
064Um Other things to highlight, Chris uh Kelly and I over at the high school put together a gym renovation plan uh with painting beginning this summer. Uh we really I've been trying to work at just revamping that space and uh freshening it up quite a bit. So, uh floor is getting a little bit older. Our wall pads are um seem to be in poor shape and um again, I think it should be very very brighter in there. >> But you're keeping the hawks. >> Uh we're talking about that. >> Okay. Yeah, there's some really cool things. We reached out to different >> different schools and stuff like that. Just ask them for their pictures of how they redid their gym. So, they have some really really cool stenciling that's big and bold and and looks
065really cool, too. But, we're just at the beginning stages of that. So, I take it. >> Don't tell. >> This town needs a little bit little bit of warning uh for any changes that happen to spaces that they're sentimental about. Consider it this be the first warning. If anybody has other really [laughter] seated uh emotional attachments December, we got you know six, seven months before we start the project. Feel free to email me facilities [laughter] atsa66.org. >> I've done this before. People spoke up. So >> thank you for for taking care of her. >> Yeah. Thank you, Dy. [laughter] Uh, two other things that really been taking up a lot of my time this fall. Um, working with these two gentlemen on the CIP committee. We spent hours in very cold rooms talking about those.
066[laughter] And, um, it's it's been fun. I think we got to know each other a little well, a little bit better. And, uh, we didn't always see eye to eye on things, but we were able to talk those things out. And I really feel good about the work that they're doing, their suggestions, and uh, they were very complimentary of us as well. So, it's it's been it's been really really good. >> Um, and then our security redesign that is Rob and I spend a lot of time together this fall as well um at the same places we did the CIP stuff. So, >> [clears throat] >> um my days or and evenings and early mornings have uh really been tied to those things. Um just a little bit about the security redesign. We we did
067the pre-bid walkthrough. Six different firms came to the walkthrough. We personally invited five other firms to attend. Three out of those five did not show up because of workload. Um so and then as we we got to this point in the process, three other firms dropped out of the bidding process just because of workload. Um so um we did receive three bids that were due yesterday. We did the bid opening and uh on Thursday of this week, we're going to be doing interviews with those three firms all day. We're going to be in a room all day again together. Um trying to button this up and um ask some really good questions. So, we're excited about it and um but it's great that time is paying off. So, um and then if we go forward
068with it, then it's going to be another set of uh set of um work. But I gotta say too, uh, through the process, uh, the contractors had really, really good questions. I was very communicative with them as far as like all of them together. Like when there was a question or I [snorts] needed to relay information, I would email all of them at the same time in the same email so everybody got the same message. As everybody gave me different questions, I compiled three pages of their questions with answers and emailed all those same things back to everyone. So, everybody has been on an even playing field thus far. Um, it was also cool that uh there was [snorts] I don't have the number. I think there was like one day for a when we
069did after we did the pre-bid walkthrough, we [snorts] opened up uh the school for those contractors to bring their for the GC to bring their um preferred contractors to go through the nitty-gritty. I think we had 45 50 people on one day after school walking through the space. Those were all specific trades of electricians, fire people, uh HVAC folks, and but it was cool. Everybody was was um getting along and um really getting above the ceiling and asking a ton of great things. So, it really gave uh credit to the the GCs that are bidding that they're taking this very very seriously and their numbers are sharp. So, Uh I know I'm talking a lot, but two more things I got to just finish up is uh yeah, the R22 unit that's going to be
070done over uh uh the holiday break, but I will say that they've been busy at work for uh when they did teacher workshop days. They did uh the day before Thanksgiving. um things like they had to move a sprinkler pipe or run some electrical conduit to the new unit just so over uh the next two weeks they can just set the crane, you know, get the crane, get the the unit, set it on, and we'll be running at right after the holiday. So, uh with the new unit, very happy with their time frame. Usually, this project will take maybe three or four weeks, but they've been doing a peace meal and we'll be able to finish it with no uh interruptions. Uh, last but not least, uh, the stair treads over at Harold Martin. Um,
071again, a year on fund balance project, finally getting them done. The pictures that I showed you were taken last Thursday when I uploaded it, but they started the uh to do that um in the evening hours last Tuesday. I think tonight or tomorrow, they're going to be finishing up all four uh the rest of the two that they were working on. So, that project should be in the books. Yeah, that's it. >> Well, and you're always looking for great substitute custodians, right? >> Always looking for great substitutes. >> All right. So, if anyone knows anyone, send them our way. >> Yeah. Right. >> Really good for it, too. >> Yeah. >> Any questions for Jim? Great report. >> Thank you. >> Any questions for Jim? >> He answered my two questions as he was going.
072So, thank you. >> [snorts] >> I was really impressed with uh your number of work orders requested compared to the number completed and closed. That was fantastic. >> So, um just so you know, remember it's the kind of rolling. So, there may be even a month where >> just take that. >> It's amazing. >> We're good. They're awesome. >> You did so well. >> I know. There could have been a month in the past, probably December, where they were all kind of Yeah. uh at the at the arbitrary A minus. Yes, in his head. >> Any other questions for Jim? >> It looks great. >> Yeah, >> fantastic. >> I think I would just I would just make a comment going back to the beginning of your presentation and I know [clears throat] everybody in
073the board is aware of this, but like I just want to draw attention to it for a second and this is the cost of attrition. And so when we have uh Deb leaving and then we're lucky enough to get that position filled, but then it takes us a while to hire, then we're filling that gap with overtime. And so I just wanted to emphasize that point, which I know everyone here is aware of, but this is is the cost of losing staff, >> right? >> And [clears throat] so this is always something that's important for us to keep our eye on when we're thinking about uh you know, a big driver of the budget. So, I would just sort of go back to that. Great job in handling that, but you know, you can't just
074hire somebody to replace somebody else that leaves. So, I think it's always an important thing for us to keep our eye on as a board. >> Y >> Okay. Thank you. Did you put the photos up in all the schools so that everyone can see all the amazing work? >> They're in the schools. They can see them. >> I know. You don't see them at Middle High School. Thank you, Jim. Thank you very much. >> All right, Mandy. [cough] [clears throat] >> Thanks. >> Goodbye. >> You're great. Don't worry. >> Oh, you did. >> Yes. Great. >> That's what you did. >> That's ironic. >> I'm totally >> That's why she can still breathe. It's going to be uncomfortable, but I'm breathing. You're here. >> Go for it. >> Breathing is breathing is important. >>
075Great. Oh my gosh. >> So, as you see in your report, I tried to mimic some of the same data I gave you a year ago in December and tried to mimic some of those so you would have those numbers. The only thing I did differently in that first paragraph was really talk about and I separated out the number of students that are currently active with IEPs versus who's in the referral where last year you got the 195 number that keep [cough] in referral. this I so I separated those two numbers out just to have those um and I know the numbers already changed since I wrote this and submitted it last week because that's how this works in my world. They're going to look completely different tomorrow and and that's okay. Um so really
076as you can see like the the bigger shifts in the primary areas of disability were in the other health impairment piece and two percentage were down in developmental delay. Some of that could just be because of the developmental delay. Once you turn a 10, you're no longer eligible under that category. So if we had a trienal, a kiddo with sorry student was nine. Um we can no longer even consider developmental delay. We have to look at another area. So I can't say that that should or that smaller percentage there was the increase in other health impairment. I there's unless I dug into every individual file, I'm not going to be able to give you that number right now. Um, but there certainly could potentially be that where if a kiddo, sorry, a student came in
077and there was definitely some things I I have to stop with the kiddo. I'm working on it. It's one of my goals. Um, if a student comes in with developmental delay, there's things going on, but we're not quite sure, but they also don't have a medical diagnosis, >> right? by the time they're no longer eligible for developmental delay and we're reconsidering what the next category is. They may have a medical diagnosis, ADHD, anxiety, any medical diagnosis um would would fit under there. So there's there's no way to know for sure how much of that decrease in developmental delay went over to the health impairment um category, but it's certainly something I want to pay attention to to make sure that anything we bring to the table for our teams and our teachers, we can address
078some of those things, maybe even before they become a special education issue. So we're going to keep an eye on that and and see um if there is a connection, if there's a pattern to it or something like that that we can look at. There's certainly an increase um in medical diagnoses for sure. Um I remember seeing something on a report that just just spoke to the prevalence of autism and the it even blew my mind. I was like feel like I'm going to have higher likelihood of being diagnosed with autism than I am the flu which is is scary but also eye opening stuff to pay attention to and really figure out um the diagnosis patterns what what doctors are looking for but you can come in with a medical diagnosis you still have
079to be eligible under our educational categories so it's a really interesting conversation and something I get excited and I like to geek out over that research and kind of figure out what we can do different so I'll continue to geek out over that research and see what I can do different. But, um, it's still, you know, something that we we always try to pay attention to. I did give you again the breakdown by grade levels. Um, not too much of a shift really in some of the grade levels if I'm to to think about it from memory now because it's been a week since I looked at it. >> Um, but it's it's not too too much of a shift. >> Um, but I wanted to make sure to provide those numbers because I provided
080them last year. Um, the other piece I just wanted to update on the I'm I'm reading it from here because I always say pads and then I forget all the specific words. So, program approval and general supervision. That's basically compliance monitoring is what the DOE used to call it. So, they come in and they have an entire process that they do that takes really one whole year that they're going to be looking at things and asking us to fix things and all the all those pieces. Um, but we just finished the discovery phase. So in the discovery phase, we had to provide them with a ton of information. Most of that was all desk audit things. So it was just a matter of our PAGS team making sure service logs were uploaded. Everything that they
081would be looking for that wasn't available in our Nessus system right away was uploaded for those specific students. Um so that was completed in November. They've already reached out. We're like, we have a question on this one. They asked the other day about a service log and what this means. All I had to do was go in, give them the explanation. and they're like, "Great, completely aligned. Thanks." Um they came in last week to do an observation of um educational environments in the special education world. That is if it's a if we have separate programs. We don't, but if we did, they'd want to see that environment. A special education setting would be another environment they'd want to look at. Um, interestingly, the time frame they chose to come, they only viewed Harold Martin and
082there were either push-in services going on or the one case manager that could have showed them actual lessons. Her both of her students were absent the same day. So, they got to walk through, they got to talk to people, but they really except for preschool didn't get to see the the learning part, but they said that happens all the time. So, I said, "Okay, that's that's good to know because I felt a little guilty." Um and then uh also earlier in December they held um what they call a parent listening session. My job in that is to push out all of the data. Please register. Please register. Please register. I have zero participation in it. None of us do it. The only people who could participate and register were families with students with IEPs. Um
083so those are the ones who could go. They just wanted they uh the parent information center had representatives that were sitting with the DOE. It was all virtual. Um, and they were just asking questions and trying to get feedback from parents on what their experiences were. The only update I have is that five people came. That's it. Which I was surprised about, but other people could have registered and received a survey. So, we'll get that information, too. So, if somebody registered but couldn't attend, they will be pushing out a survey for those families to um give feedback there. And then, so over the next few months, they'll review that. They'll try to they'll come back and forth with me on we didn't get this or we feel like we're missing this. Can you explain this?
084We'll do that back and forth for a little bit. Um and then they'll give us corrective feedback and we'll just keep working through that. So, so far so good. The the feedback so far from the from the DOE um facilitators for the program so far for us has been great. If I had questions, they were right on it. Same. I hope they feel the same that I've been just as responsive. But it's going well and I'm excited to get their feedback. Um the other piece that I put on here is I just wanted to celebrate a little bit of the training we've been able to bring to the table. So as I geek out on research and what we can bring to the table, we need to train people on those things. So we did
085have uh two case managers participate in a 3-day case management academy really just highlights, you know, effective IEP writing, the special education process, data collection, how do we support instructional assistance, those kind of things. Um and those were three sessions that they went to. six of our staff members participate in the executive functioning skills training with Peg Dawson. Um the reason it's six is because we can only let so many people out of the building at one time. It's just is it was a full day event, but it was also an event in our group that we actually had to turn people away because there was too many who signed up and we would have maxed out the capacity of the room. So that was really exciting for us um as a regional group. Um,
086and then we also had uh four staff members participate in the LEA representative training, which basically just says they they can they can be their place of meat at an IEP meeting and be able to make decisions. Really, it goes along with what does a good IEP look like? What does the special ed process? What are people what is a student's rights? What are the parents rights? Those kind of things are reviewed. What I as I was sitting over there I realized I didn't add in is that we also provided um two rounds of CPI training for some of our staff members here on the inservice day in October and then again during the parent teacher conference in November. >> Awesome. >> What does that stand for CPI? >> Uh it's so it stands for
087crisis prevention institute. It's the non crisis non verbal crisis intervention training. >> Any questions for Mandy? I have a question that I wanted to ask last when they were going over the green tree reports and the whole concept of, you know, developmental delay when kids start school. Like how do you factor in a kid who comes in with a late August or a September birthday versus a kid who, you know, has a January 1 birthday? How does that factor in? >> So in in on special education assessments, it is going to be age based. So being five, being in kindergarten on like so for example on the dial screening that we give during child find or up against if they're in preschool that is all age based. So if they're 5 years and 2 months
088they're going to be compared to a student who's 5 years at two months old not a kindergarten student. That's that piece of it that we always take into consideration from a special education lens from an ASW lens or early bird or stuff like that. That may be a little bit different, but um in our special education evaluations um usually it's age based, especially then because a six a kiddo that has a birthday in November who's in kindergarten is far different than a kiddo who has a birthday in July. >> Thank you. >> Question questions. Um I I think we talked about this in the past, but the fifth grade, which was fourth grade last year, etc. They're high. >> Yep. >> They haven't been high for years. >> Is there anything that we can look
089at to see if like they are could be um identified differently than they are? Is there anything that we're looking at for that? >> From a evaluation standpoint, >> I myself have been involved with them because I've been a part of that group. they are eligible. >> Yeah. >> So, and and I can speak I think I've speak spoken to it before, but I'll I'll repeat it. When they were younger and because of co, >> right? >> I'll be honest, I was a hard no at referral, >> right? >> Like they've not had a normal day. They going every other day. They're going with half their kids there. There are so many factors that play in especially at that developmental stage um that concern me. There's only so long legally, right? >> I can continue
090to say that, oh well, it was co we have to give them more time, >> right? >> They were given interventions for a year, some for some of them too, right? >> Some even longer before we even found them eligible. But if they've had that much intervention and we still have that gap, I legally have to find them eligible, >> right? >> And is that a nation like is that is that for that cohort because they were effectively like learning how to read and not necessarily in school? Was it up across the country or >> I I would I'm going to say yes without having any hard numbers in front of me. Um but you'll see it like right now everybody in our regional group is talking about our preschools and kindergarteners and the needs
091they have coming in >> from emotional regulation standpoint and things like resilience all that stuff. >> These fifth graders are the reading writing when you look at some of like the nth graders those executive functioning skills >> because they missed a lot of opportunities to practice those skills by being in school. Thank you. >> So, I was just kind of looking at the numbers. It seems like maybe it's like 18% >> give or take >> of the kids have an IEP. >> I would say high 19. >> Do you know how that compares to like last year, the year before, like what the trend looks like? >> It's not far off. And like, and the reason why I say not far off is because today when I do the when I did the numbers last
092week, it I think it was 197% or something like that. last year was 21, but if I do these again in January, my numbers could be 21, >> right? >> So, it is a like it's it's a really hard So, it when I say not far off, it's not significant enough for me to say like, oh, there's a major swing one way or the other. >> So, it looks more like this as opposed to like this. >> Yeah. When I look at it, it does simply because I understand the fluctuation of these numbers on a regular basis. So, when I look at it, it doesn't seem >> there's no pattern in it that goes, you're not paying attention to something. Okay, thank you. >> This is great, Mandy. Thank you. We really, really appreciate it.
093Thank you foring on training for your team. >> There's more coming, but it's not all. So, I didn't train. >> That's terrific. >> Thank you. >> Thanks so much. >> Matt is right. He does have a report here, but if you have questions about this report, >> all right, we're file your question from that away for >> after the new year. All right. >> All right. Thank you, Jim. Thank you, Mandy. >> Thank you, guys. >> See you later, guys. >> Okay. Um, so with that, we are hopefully going to talk through that the 2627 calendar one more time. There's a link for it. It's in your packet. There have been no changes. >> No changes. I have not had any questions or follow-up concerns. It has been reviewed by the leadership team as well
094as the teachers association. >> Great. >> Okay. Good. Any questions from the board? It's going to be an early year, early end of the year. >> The only thing, and I think I mentioned this in the last meeting, there is an RSA currently making its way through uh the house where we, the governor, would like all schools to start after Labor Day. So if that were to happen, of course, we would come back and revis. >> All right. Good. >> All right. Do I have a motion to approve the 2026 2027 school district calendar as presented? >> So moved. >> Second. >> Any discussion? Right. All those in favor? >> I. >> Any opposed? Okay, here we go. Think about the parents. If you're out there, you can look at that up there. >> Plan
095your vacation. >> Vacation. >> Yeah. >> Maybe not at the beginning of the year. That's right. >> Yeah. >> But you can plan like your December vacation. >> That's right. >> Um, okay. We are going to talk about early retirement. >> Um, can we just mention the football? So, there was an agenda item for us to at the last meeting, Dan was talking about our cooperative opportunity with Brady uh for football. Um, and you had asked what does Primex, our insurance company, think about that, what does legal think about that? So, we got some very last minute feedback from them Friday. Um, and have not had a chance to ask Brady to revise that. Um, our athletic director did forward it to Dan and he has a meeting scheduled after the Christmas break. Um so
096we are hoping to bring this forward for your approval at a later meeting once theou is revised as perex and in our legal council. So that may happen on January 6. It really depends on if Brady that turnaround time um will be enough for you to get those to you. If not definitely by the second meeting in January. Yeah. And if everyone also has just uh things to file away, um we got four public comment uh letters in support of the team. One from Edmond Jacobson, one from Henri Anacopoulos, one from Jack Moral, and one from uh Michael Overheim, all uh alumni and former Red Hawks players. Um so those are posted public comment should be available for the public as well. >> But again, postponing the vote until January 6th. And just to follow
097up to what you had asked the last meeting, you asked if it was going to increase our property liability insurance. Um, it does not necessarily increase the contribution immediately. It just inherently is an additional risk that could potentially lead to claims. So, it has an indirect potential cost, but no direct cost to our liability. >> Okay. >> Does that make sense? >> Yeah. >> Does um does Brady have any concerns timetable wise with scheduling? I know the NHIA is usually if they're going to move divisions then that would be but >> I did not get that sense from from Dan when I asked him about it. They seem to think like a an early January conversation would be fine. I think Brady is hoping that they would receive a schedule either way. I I believe
098that's what happened to them this year is that they went through the process, they have a schedule and they ended up saying we're really sorry we can't we don't we can't field a team. Right. So I it's my understanding that that's their plan, but I didn't get know a sense of urgency that it had to be before. >> So >> thank you. >> If you anyone has any other thoughts or concerns, maybe be really efficient, send you back to Amy and I and we'll make sure it gets to you. >> Great. Okay. And we just like to say thank you to those former students that wrote those. were really was, you know, inspirational to read them and the impact of that experience. >> Yeah. Yeah. >> Do we have a general sense as to where
099I know we had some green lights, some yellow lights at our last meeting. Are we still greens and yellows or are we greens or where are we at? Curious. >> I'm still charters, you know, yellowy green. Um, but I I think I like just following up on whatever comments are from. I've seen them, but I think we just want to make sure we're good there. Um, but I think if there are kids who want to play it and this is a good way for us to to let our players play a sport, that feels like a good opportunity that they should absolutely be considering. >> Yeah, I was great last time, too. >> And the feedback from both of those groups is not insurmountable. We're not they're really looking at explicitly stating some things in
100the administrative responsibility related to concussion protocol, health insurance, general liability. Just really making sure it's plainly worded in the >> yarly retirement. We have one early retirement nominee that um to approve tonight and >> [snorts] >> Yes. Yeah. Uh Cordel from Carol School has decided that this will be her last June and we wish her. She has been in the district close to 30 years and has been in first grade I I think as well as long as I have known her and we just want to I'm sure we will celebrate her in different ways as that but she comes forward as your nominee to accept those. need an official motion. I will make that motion then to accept Kathy's early retirement nominee as the first grade teacher for both of my children. That is
101not part of the >> I'll second it. That's [laughter] first grade teacher for both of my children as well. >> Really? >> Yeah. >> Rob. >> Uhhuh. >> Any discussion for the teacher who was my little sister's first grade teacher? >> She's also my little sister's. Her daughter is my little sister's best friend. >> There you go. Not a lot for Kathy Portrol. I don't know. >> No comment from the teacher [laughter] that did not have either of my children. >> Okay. Great. Awesome. Okay. Um, any further discussion? He has been a remarkable asset for the district. >> Absolutely. >> Really, really remarkable. Um, all those in favor. >> All those opposed. All right. >> Up the budget. >> Budget. >> All right. you want to talk us through? >> Yeah. So, we have new
102big sheets, everybody's favorite. We took the adjustments that we talked about at the last meeting. I made itemized notes to show their reductions and redid our um overview of this. So, now the updates are in there. Um remember we were able to cut uh or reduce by about 75,000 and then we had had a required bylaw adjustment that we needed to put in for an open enrollment tuition line for the new open enrollment laws. Um and then we did do some changes to personnel budgeting. So the new sheets are available. We will have them at the SAU if anybody needs them. And once uh Matt Stone is feeling better, he and I can put them up on the website. Great. >> In your packets is a new proposed budget summary that really shows the the
103detail of everything. Now, it's not in the large printed packets. It's in in your drive. Um we shared it with finance yesterday and went through it and with the adjustments the new proposed budget for all our op for our operating is 29,31,447 um which represents a 4.7% increase. Would you like me to talk about the tax rate at this point or keep that for later or we don't need to talk about it at all? You can talk about the tax rate if you'd like. >> Okay. So, we did get the final tax rate last Thursday and so our um our final numbers are in. I speak about a little bit in my financials that come up, but it's $15.36 per,000 of property value. It is lower than our original projection when we were doing budgets
104in March. Um uh that was at 1557. So, it's actually 21 cents cheaper or lower than we thought it was going to be. >> So, right >> that's in the current year, not in >> correct. That's for the 2025 tax rate that it, you know, the local tax effort that just got set last week. >> All right. Any other questions about summary? I just want to ask that. >> Um, the only thing I wanted to add is just in your notes, I did update the revenue as well now that we have um a little bit more detail and as we know revenue kind of continues to shift and change as we go. Um so I put at the bottom of this proposed summary just a potential tax impact for you to look at as a
105draft at the moment. And just in case people are watching for the first time, can you remind us what the uh in the approved contract for the teachers, what was the increase for the first year? The first year increase actually pull it up and that way I have the numbers rather than my estimated numbers in my head. >> Just the percentage change. >> Oh, um 4.75. >> Yeah. So lower that that >> Yes. All >> [clears throat] >> right. Any other questions about this? There's a ton of information for to go through as we think through the operating budget, but we This is Rob. Do you need any other information? You're going to talk about the budget tomorrow, right? >> We give them a soft picture as to where we're at for the actual presentation.
106So what the increase is, operations increase, salaries, benefits increase, um the total percentage increase, and then what the uh tax impact is. I guess we'll want to review that with you before tomorrow night though, just make sure I've got that right. >> The one you see on the budget summary is the tax impact proposed for next year. Yeah. With this Thank you for updating all the notes. >> You're welcome. >> It's a lot. >> Yeah, it took a long time, but it's fine. Um I and the revenue sheet that you have in there. One last thing is the fourth column that is also a draft now, but that fourth column is based on a mirror image of your warrant articles that we had in March of 2025. >> Yep. So finance committee had mentioned what
107it just a hypothetical what it would look like right for the mirror warrants and so that's what that fourth column represents so you have a comparison talk about that in just a minute okay and then there's one other document in there uh in case anyone else is has tired eyes put together a 25 26 warrants and amounts just the call outs from special education trust building and repair and maintenance technology and replacing school district vehicles with the amounts that we finalized last year as the basis for discussion. All right as the overlay on top of that which is great. Okay. Um any other questions about operating staff before we move to to budget? I feel like we're all good there unless anyone has anything that they Great. All right. So for our warrant articles um
108we have traditionally looked at um four right special and there is the option for a fifth if we wanted to do so around the health insurance trust the benefits trust right now we did not attribute to it last year but if everyone wants to remember there is one more trust that's there for benefits >> yes >> we are lucky to be a health trust school district but just put it in there for people's brains. Um, just to read this out for the public, last year, um, so if we wanted to have a a 0% tax rate increase, we would contribute the same amount to each trust, uh, this year because there would be no change in the contributions. There' be a level tax rate. Um, last year we put in $100,000 to the special education
109trust, $350,000 to the build and repair and maintenance expendable trust, $30,000 into the technology trust, and $10,000 into the school district vehicle trust. So, with that, how are we feeling about warrants this year? If anyone has any big feelings that they want to have, we can also go through trust by trust and think about where we are. You can also look at I think other financials to see what the balance is of the trusts right now. >> Yes. >> That's on page one of each monthly summary financial. Well, we talked about it a little bit in finance yesterday and um you know, essentially I think the feeling was to move forward with these same warrants at these same levels. Um some predictability in the course of not only what we're doing and what we're saving
110for, but also in terms of tax rate. You know, there's perhaps a little bit of a difference between what the town CIP committee I should be a different name because it's I don't know. Seems like they're between. When I say the town, it's like the select board. Anyway, >> it should just be like the Hopington CIP. >> Yeah, Hopington CIP. Um, but all things being equal, we feel like this is going to continue to move us in the direction we need to be, particularly special ed trust. We'll get closer back to where we were prior to our our uh deduction last year. and uh the tech trust I mean it's it's modest increases uh you know to the trust itself but overall we felt it's in the best interests of not only us but the
111town to keep things where they're at >> responses to that >> it's my first time so you know I' I've always been in the bleacher seat It's sort of >> right. I just want to like reinforce, you know, over the five years that we've been doing this six years, it's usually been a lot of up and down changes in terms of what the warrants are. And it would be nice to can see a pattern of predictability because that helps the tax rate. It also says we've really thought about how much we need to save and if there are going to be changes, they just be marginal changes, not drastic changes. So, I think this is a good step in that direction. I think that that's a great point and I think that's what we've tried
112to do a lot within CIP over the last four to five years as well. My only ask would be that if you um I know you guys haven't met as a CIP committee in the last couple months yet. So if you guys talk through that with the feedback from Mr. Feller and anything that might have changed in conditions for the next year with that 350 versus the 400. I very much share you with a stable tax rate and I think that that is excellent instinct but I just that committee is has still has to meet and so like I'm open to feedback there from you guys >> and from the budget committee as well. >> Yeah. >> Right. I think all those things and then also I kind of wonder is tech trust going to
113be 30 every year like you know that's another question that I have in my mind but um yeah I think cip I can't remember when last time it's been a little while >> um >> so >> it would be good to get a little >> but >> my only question is is about that fifth potential warrant for I health trust isn't impelable. Um there have been issues in the past and so I I would just worry about not kind of thinking to the future there um in terms of what is is what's the balance of the benefits? >> How much? >> 615 615 >> zero. Yeah. >> But I think part of the reason it is so low is because correct me if I'm wrong that trust is like very specific. And isn't this the
114trust that's super specific in what it can be used for? um because we wanted to use it for other like to be a little bit more broad in how we used it and to use it a little more creatively but to use it more thoughtfully and as it turns out it is because it is um governed by an RSA >> but it would be specific in terms of a a fail safe if >> I don't I actually don't know we would have to look at the language >> she used it like two years ago You used it at the Yes. At the end of the FY24 school year, you used it um 200,000 of it to offset the high increase that you received from Health Trust at that point. >> Yeah. When it was very
115high. So you used it um to assist in taxes in that way. >> Yeah. So >> I believe it's for it was created because of the when co hit we received money back from health trust and they took the employer contribution that came back and created it in order to offset health insurance costs in the future. Um you do have the ability as a school board to put a warrant up to repurpose the trust to change its purpose. That is a non-monetary war article that you can put up >> if you so chose. >> But I also just I mean its intended purpose is to help with the cost of health insurance, right? >> Yes. Which is I not going down and I just worry about you know a couple years ago health stress was
116in trouble. Um, so I just think it would be maybe prudent to put start putting a little I also I recognize the tax impact, >> but I mean the only reason it was created was because we got that massive >> to put it so to speak and then when we spent it I believe Laura we had to spend it in the current year because we couldn't use it as revenue. So, it ended up increasing our fund balance, which was another bit of odd things to explain to the universe. Um, but we felt like we didn't want to draw it all down because we we wanted to have that holding place there. >> I just don't want to be in a situation where >> we're hit, you know, those those school care >> groups are, right?
117>> Yeah. Sorry. Are >> Yeah. I mean, the two things I think about are both for the benefits and for the special education trust. Just we have 136 almost almost $137,000 in the special education. We'll be adding 100k that accounts for one to one and a half children moving in who need outpatient. So, >> absolutely. Yep. >> Maybe. Yeah. I think it was just this morning in the monitor that that conquered is 3 million underwater just because of out of >> district placements, >> right? Okay. >> But but that said, I think the other thing is that like for benefits like with conquered like if those wins are going to be that big, we are going to have to I don't know. I don't know if like what happened with school cares if that's something
118that we like that we should be thinking about this as part of an ability to think about proactive saving against these big swing ticket items which is special education and healthcare. Um, >> so I like what Laura said about maybe a uh non-budgetary warrant article that gives us a little more flexibility with this one. Yep. >> So, if you folks could look into what the wording and language would be so that we could redefine this trust so that we perhaps a little bit more wiggle room there and then maybe there's an opportunity with fund balance as we're making those decisions at the end of the year um or even going into the budget that we we do that. I would just feel better if there was a little cushion just because we're seeing so many
119of these schools kind of besides special education costs, the health insurance cost, they're wildly variable and [snorts] I also just I don't trust anyone or anything. So if that were to go under Well, I mean it's also my insurance, right? That's the insurance I cover. And I I worry about like what would happen if >> Yeah, >> I think it's worth I think everyone we're not finalizing these warning amounts uh tonight. I think if you're comfortable I'm going to speak and everyone can respond to me but I think that if you're comfortable with it I think that the if you're going to the budget committee presenting this one pager and then saying we are working through a discussion of what >> we are looking to provide a stable level tax rate for some period of
120time and also recognizing that in the economic environment there's some really big swings there that can really impact the community and the school district and we're trying to figure out how to work through those and that's a macro conversation that like we will have to make the discussion on but that I welcome >> input >> feedback from the budget committee on and their oversight. So >> and you know I think just to think about what Dave was asking us earlier about what's what is the board's philosophy about use of fund balance as it relates to these multiple trusts and you sort of implied that wasn't a big fan of the multiple trusts. I am a big fan of the multiple trusts. >> I like to having secure pockets that we can draw from. we have
121the go-to contingency fund if we we need it. Um, but that said, thinking about how you're managing that fund balance, >> I also like having the multiple trust because I think it makes us think about these pieces. Um, and I'm I'm really caught I do very much understand wanting to have a a stable thing. I just get very nervous about being caught off guard for hundreds of thousands of dollars >> and frankly it feels more transparent, >> right? >> Yes. to like show the buckets and show what's in the bucket as opposed to >> one big bucket and we use it for this that the other thing. I don't >> structurally like that as much. And I think it's going to be harder >> to explain that. >> Just to to your question though, Rob,
122I agree that I like putting in the same amounts. I would like eventually for us to get our special ed trust up to like 300,000 and then be able to shift from putting money perhaps into special ed if we don't have to draw it down into perhaps fully funding like our building uh repair and maintenance. I the other thing I'm thinking about is if we are looking at shifting how we want to transport kids, if we want to do something like vans, we will eventually need to look at our vehicles uh capital reserve fund. I'm putting in more than 10,000. >> Um >> but I like I mean 300,000 was like one and a half placements. So, I mean that unanticipated placement >> like a good cushion >> that feels like >> not overkill but
123>> right >> but prudent. >> Yeah. >> Okay. I think everyone should uh we're going to be meeting again on January 6. I think I would charge everyone here to really think through over the holidays. Like this is something that we have read a lot about. I know we all think about it a lot. Think through this piece. Um, I think that he can really make the case for both of these things. I tend to want to put money into the trusts thoughtfully because I get nervous about insufficient funds for those big ticket items. However, Rob, I do I really hear you and I very much appreciate that. Um, and it's a good instinct. Yeah, >> special ed trust is currently at 136. So, with this year's contribution, we be at 23. >> Yeah. Yeah.
124Be fine. >> I mean, I'm not saying do it this year. Yeah, >> should be fine. >> Right. >> As Mandy said, it's fluid. >> And then I mean even though even if this would have no impact, the other thing that I'm cognizant of is there would still need to be education around the fact that even though we're putting up numbers, there would be no tax impact, right? Um because I think that that is that is still something that um just to to explain that this is already money that essentially we have accounted for within our total taxes. Yep. We paid [clears throat] it in last year. We will be doing it again next year. Laura and Amy, anything else you guys would um Oh, right. Um the only other thing that I think we
125want to think about that I think is salient and I was just looking at my notes was the the other big swing that we have so there's benefits there is special education and the next thing coming down the pipeline is open enrollment and I think that I don't none of us are prepared have been prepared by me as your chair to have that discussion tonight. Um, there have been a couple presentations that have happened at a couple of the different levels across the state that I will share with the board. We do need to start talking about this. It is a thorny topic. It is going to be a really hard topic. It also has immense financial implications and some people think it can be for the good. It also means that it can be,
126as we have seen with the unaccounted for $19.5,000 swing, uh, very detrimental to to what we were doing. So, um, but that same thing could cause a lot of spikes. So, um, just be warned. We will talk about it in January. I'll try to send it materials to advance. It's going to be a really easy mental set of work over the holidays. How was the webinar that >> I wasn't able to webinar and it's really at the beginning as Chelsea was saying nearby cur a war article because there are a couple of different parts that you have to do it through a war article where you become an open enrollment school and then you have to set the cap of how many students you would allow in and then how many students you would allow
127to leave and then you also have to set the criteria area by which you would allow students to be. So there's multiple parts. >> Do they have to be the same? >> They do not have to be. >> So you could you could say >> like for example >> we could send 20 but we'll accept zero. >> That's right. So here exactly they are saying they will take 30 students only at their high school and zero students to leave. So that's what their war article um that posted recently. Um other conversations and you know I know we can certainly have this lowle conversation today but we really want to see what will happen with our neighboring districts so specifically conquer bow pener um there's we know that has already made that decision so come January
128there will definitely be more information um I did get a recording of the webinar I'm happy to share it with anyone that would like the key speakers were Christina from the New Hampshire schoolboards association um Sydney Liot who was a former New Hampshire superintendent for a long time in a small district and then some other folks um are reaching out to >> and currently there are only two open enrollment >> mountain and Franklin >> but after this after this march there's going to be >> yeah for sure >> is on everybody's radar and as said there are pros and cons right some districts are I think bringing forward warrant articles more of a as a protected measure to keep students from leaving and having to assume the financial burden and others are looking at it
129as it will be important for us to consider both >> and really it was after the Supreme Court ruling this summer that said that you don't even if you're not an open enrollment school if someone from your district chooses to go to an open enrollment school you have to pay I mean that that was the catalyst for all of this considerable financial impact It was not rad. They would have to be forced to pay for the choice to pursue. >> All right. All right. So, we're thinking about >> special ed open enrollment. We're going to have a nice >> jump when we come back. >> Bring snacks, Kelsey. >> Yes. Yeah. Yeah. >> Which is which is set right now to be about twice our budget. >> Yeah. Right. >> Our total budget. >> What's
130set to be twice our >> like it's up to >> the total amount. >> Yeah. >> Went from about 30 to about 57. [clears throat] >> I think they were skiing at that peak with me today. >> Yeah. >> I shouldn't have said that. >> All right. So, thank you guys. If you have any questions or you want the um I'll say for what royal us to pull together any information, please let me know. >> No longer see what the money's going to there were a lot of kids. >> January that first meeting back in January is uh uh right on that Tuesday. So like anything you could do to give us a little bit of time given that offices are going to be closed be great, right? But if you want something, please ask.
131We'll make sure that it's good so we can be fully prepared. I will also send out more information about that hot launch 6. Okay, cool. All right, next up, you ready for this? It is time to talk about the filing period. Uh, and the seats that we have open on the school board. So, we have two seats that are open. Uh, Rob and Andrea seats. Uh, the filing period. Do you know when it starts? I actually need to look it up. >> Yeah, hold on. >> January. >> It's in January. Um, I thought it ended on the 31st, but >> it usually is in mid January. Sorry, guys. >> 10 days of January or something like that. >> Yeah. Um, >> deadline to register is Tuesday. >> Yeah, they might not have even announced it,
132but if you would like to run, I haven't seen it actually announced. If you would like to run, um, we love having people run for school board, it will be announced on the town's website, um, sometime. It'll be in and likely early to mid January. It will be open for two weeks. It typically opens on a Monday, closes on a not that Friday, but the subsequent Friday, and you have to go and sign up with Christine, our town clerk. Right. >> It doesn't look like the dates are posted yet. >> Um, okay, great. But just think about it. Um, policy. >> Yeah, policy. Uh, okay. So, for policy this evening, we have several first reads and then uh as I was doing some policy cleanup, I found one more policy that needs to be rescended
133just because it's been incorporated into a policy that we just uh revised and updated last time. Um so to start with the uh first reads, we have kind of a random smattering uh this time. Um, so these are all policies we had been kind of working in chunks. Now we're working off of some kind of random drafts that we had been kind of checking through. So we're we're trying to clear out our our drafts. Um basically so we have IHCA summer activities uh IHCD advanced coursework/advanced placement courses and STEM dual and concurrent enrollment program. This is dually coded with LEB. So I'm not going to read it again but LEB is the same title dually coded with IHCD. uh they're dually coded because they just fit into two different like policy categories. And so they
134basically want to make sure that whether you look in I think like the student category or I'm forgetting what the L category is. It's >> thank you the community category you can find this policy. Uh we also have policy JH absenteeism attendance and truency and JLCC headlight pediculosis which was formally communicable diseases which mostly focused on tuberculosis I believe. >> Yeah it did. >> Um but that is thankfully no longer a big issue. So headlight continues to be ridiculous. That's just a fancy way of saying headlight. Um, so those all they require this evening is for you to do some light reading and to let um Suzanne, Amy, or I know if you have any questions on any of these um policy will be meeting again in the new year, right, at some point. Um,
135and then one that I do need a vote on tonight is INBC alternative credit options. Uh, so this policy does need to be formally rescended by the board because it has been incorporated into policy IK which as you recall we latch last revised and uh approved at our last board meeting on December 4th. Um, so is there a motion to officially resend policy IMBC alternative credit options? >> So moved. >> Second. Great. Uh, any discussion? All in favor? >> I post. Great. Thank you for resending that. >> Thank you guys. Was before I was so I mean I sorted it but like didn't really think about it as a tactical thing. Okay, great. That concludes our business portion of the evening. I'm really sorry 4:30. Uh Laura, could you take us home uh for the
136first part of the >> Sure. Our personnel report tonight makes me chuckle a little bit. Uh we have one resignation this evening. Uh Kim Real, who you nominated at the last meeting, um has chosen to move on. So, uh, we have her resignation on here this evening. And then a current employee with additional contract, Mike Zan, is going to be providing some Nordic ski student support for us. >> Oh, great. >> Yes, >> that's it for the new hires. We do not have any donations tonight or schedule B. Um, and so we move on to our finance report. We do have the November financials in your folder. Thank you [clears throat] for allowing me a little bit of extra time to get these done as I am down in person in the business office right
137now. It's been a little hectic. So, when we're looking at November, November we're kind of starting to really settle in and so there's not a lot to identify in this financial statement. I do want to let you know our projected unsigned fund balance for the end of the year right now is $330,410.58. Um, we do see that the tax rate was set like I mentioned on December 11th. So, looking ahead, our December revenue comparison report will be updated and changed with our final numbers um, both from the MS24 and from the new tax rate setting. So, we will have those final numbers and our town appropriation or our assessment that we receive from them every month is going to go actually go down a little bit from what we have projected. So, that will go
138ahead and change. And then for food service, we are trending actually slightly a little ahead of last year, which is great. Um, I do still expect a loss as you look towards it. Um, certainly the revenue does not match the expenses and the incumbrances that we're seeing, which is the payroll that we hold until the end of the year that we expect to pay them for their contracts. Um, so I am thinking that we will be expending a good amount of the full $100,000 that's in our general fund budget. Um a question about that. Is there one school that does better like who makes the most money like others though at least >> or is that question >> for our our district or state? >> Yeah. So like is Harold like the loss leader or
139like does Harold just like do break? Um, Harold breaks even. Uh, Maple actually lost money last year and the high school makes a little bit of money because they have all the part sales, >> which are the largest generator um of Yes. >> Well, Maple, if you think about it, it has less kids, but it has the same amount of staff as Martin does because there's two and you can't do just one. Um, so it actually has a larger overhead. >> Interesting. the same amount of overhead for less sales. >> Okay, great. Cool. >> Lauren, we didn't get a chance to talk about this yesterday in finance. On the expenditure page, can you tell me or talk to us a little bit about 2150 speech, 2163 OT, 2190 people services that look like they're a
140little upside down? >> Yes. Um 2150 speech is a little upside down. We lost a speech pathologist who was an HA member at the end of last year. We were not able to fill that position. So, we had contracted that service. So, unfortunately more expensive than what we had in the budget. Um, I do have plans to bring you actually that budget transfer probably in January just to clear, you know, at least move from salaries and benefits into our contracted services lines and clear that that negative for us. But we unfortunately are paying a little bit more. However, those are required by IEP. that we need to do a speech. 2163 is also over a little bit as we know um one of our members is on leave uh from that department and so Kristen
141Deski has been filling in. We also have had to contract services with um a provider in order to fill the need. Uh Kristen, as we know, was just almost full-time and is full-time now, but she can't take the full workload on. So, we've hired somebody to do it. Um this is just showing the trend. Unfortunately, it's more expensive to contract services than it is to hire in house >> and hire our employees. >> Back to the attrition point. >> Yeah. >> Great. >> Thank you. >> You're welcome. >> And I didn't know 2150 was speech. I just used the grid and wrote a little cheat note there. [laughter] >> Sure. >> You don't have a memorizer, Laura? >> No. Are you using your function key on page? >> I I absolutely am. >> Side note.
142being the best function key roer of all time. You know, keying it in thing. Amazing. >> Thank you. >> At the end of the year, I think we talked about that. Okay, great. We did. >> Any other questions for Laura Taylor? Thank you so much. >> A lot. >> Busy time of year. Um I also will mention just with the trust funds, as we know, those numbers are pretty much the same as last year or last month. Um New Hampshire PIP was purchased by another managing agency. PDIP is the public uh deposit investment pool which is what the trustees and trust funds hold most of our expendable trusts and our capital reserves in. So it was managed by a new broker um which is all well and good. It just means that their portal is
143currently down. So I can't go in to get new numbers right now. I'm working with them to get my updated access to be able to get those for us. In addition, when town reports come out, we also get a form from the town called an MS9, which shows the balances of all the trust funds with accumulated interest. And we use that for a mid-year review and balance out with our sheets. We'll also be able to see the new trusts. So, the new trust you guys have created over the last 12 months will be on the MS9 trust and the um David Shy. Anything else? You're welcome. >> I just was, you know, piggybacking on what John just said. This is a really busy time of year. I feel like every day there are, you know,
144a variety of activities. You know, when you go into the different schools, there are spirit weeks happening across the board. You can see everything from a reindeer headband to pajamas to crazy sweaters. So, I just want to take this opportunity to thank the staff, the administrators, you the directors tonight. Um there's a lot of work to be done and I'm just really proud to be part of this team. Um thanking the community for sending their students to school every day this week and then recognizing that we have two weeks off that happens every once in a while. It's like a unicorn here where you have those two full weeks. So it's a great time to spend with family, reset, recharge, and rest. So um we are looking forward to welcoming everyone back January 5th. >>
145January 5th. That's >> very exciting. >> These spirit weeks are quite the uh household entertainment. My daughter called me uh tonight to ask if I had green pants because it's bridge day tomorrow at the middle high school. Like I do not. [laughter] >> You're out of luck, babe. >> What size? >> Like I could have gotten you some green pants. [laughter] >> Like what? >> She's like, do I have >> Well, all right. Any other questions for >> All right, Amy. All right, great. Do I have a motion to accept the consent agenda as presented? >> So, oh second. [laughter] >> Any discussion? >> You pick second. It is a work to keep students happy and focused when there's so much anticipation for the reindeer. So, really appreciate it. Um, great. All right. All those
146in favor? >> I I >> All right. >> All right. Let's circle back through our committee policy. Do you guys have anything else? >> No. Great. Uh CIA meets Thursday. >> Meet Thursday. That's exciting. CIP event next week. >> Next week. >> January 6th. >> January. Yes. >> January 6. Great. Stage January 20th, right, Robert? I think that's on our uh schedule. >> EMC. We just met. >> We did. Uh we reviewed a wonderful letter from our superintendent uh letting us know that we would be um stopping the usage of single used plastic in all of our cafeterias moving to reusables which is great. We were able to repurpose some additional funding from a grant that the BAC of the middle high school. Thank you for sharing your bounty. Um that is really really really
147exciting. We're excited and just want to thank the students that it is really a studentled effort to switch from single use plastic silverware utensils to actual. So >> if you have a student that that is new for them that's just >> Yep. Um and also it will be just so everyone knows something that's been recurring is that we we get charged for if there's uh waste overages. So being able to reduce that is actually beneficial for us which is great. Um so really appreciate it. We also talked about taking a look at uh policy um and uh looking at some food which was great. That was awesome. >> Finance anything out there big big >> I think we covered it already. >> Great. [clears throat] Wellness. >> Yes, it's uh we're meeting on Thursday. >>
148All right. CIA. >> We are meeting. Yes, we are competing CIA. Um 3 p.m. on Thursday. Unfortunately, is the time that most could make it. And we are trying something new with a virtual meeting. >> Um because we bring all four schools together. We're giving it a go with a virtual meeting to see if maybe that will increase our participation. >> Just like co times, right? That's what they were. I I attended many a wellness meeting virtually. >> And then PD meets in January. Is that right? >> Right now it's still we're still waiting to hear back from the DOE regarding our PD master plan and right now we're really rolling PD into [clears throat] CIA until we create that standard. >> Great. Amazing. Cool. All right. We are now to the uh second public
149comment portion of the evening. If you'd like to come up, you can move the microphone. Uh thank you. Thank you. Wasn't but uh please state your name and address and we keep your comments a few minutes. And as a reminder, there are letters that are posted from four former alumni talk in uh support of forming a collaborative agreement with Bishop Brady for a football team. Anyone else? Okay. All right, guys. All right. Arounding the corner here, any other old business or other business? >> Just a reminder on the security redesign. We have the interviews on Thursday and hope to select a construction firm the following Monday and the public hearing is scheduled for the six >> which will be before the meeting at 5. >> One thing that we did learn is because there are
150two different funding sources for that project. They've had two separate public hearings >> but they will be back to back. >> Okay. Um, but it is a public hearing per funding source. Just it's a public hearing, you know, a vote per. >> All right, Jody, can I ask you a calendar invite for all of us for 56 just to make sure it's on people's calendars? That's okay. >> Thank you. >> Do you want to do it at 5 um or 5:15 and then 5:30 and start commuting after? Or do you want to do the public hearings at 5:00 and 5:15 and then start committing at the regular time because we're going to post it this week. >> Great. Yeah. People do five or would you prefer five? >> I for I vote for five. >>
151Five. Great. Five. Does that work? >> Great. Five. >> Five. >> Okay. CP was >> Oh, yeah. >> When is C? >> C January 6th. January 6. >> Great. Awesome. As the last thing, I will just say I'm very glad that our Brown students are safe. >> Um, we do not have a need for a nonpublic. >> I wish everyone a very happy holiday. I'm so proud of this board and to work with all of you. Thank you each and everyone. And with that, do I have a motion to adjourn the meeting? >> All right. >> Second. >> All right. [laughter] >> I got one in. >> All those in favor?