001So, um, I will call the meeting to order. It's 6 p.m. We can go into a non-public session at any time in accordance with chapter 91A 32 A B CDE E or I. And we will be holding a non-public session at the end of this at the meeting under section 91 A3 2e. Did I get that? Right. Okay. All right. And we'll open the floor for public input. >> 6 p.m. >> And we have a board member on Zoom. >> Yes. Thank you. >> So, can you can you state your name, your purpose, and whether or not there's anyone in the room with you? >> Uh, my name is Cheryl Mcdana, and I am away on business traveling, and right now there's nobody in the room with me, but I have a husband who may
002appear. >> Okay. If he does, I will tell him to go sit in the car. >> Okay. Thank you. Perfect. >> Okay. Great. Okay. So, um approval of the meeting minutes from our September 9th um 2025 meeting. I didn't see any issues. Anyone notice anything? >> I don't think I did. >> Becky, do you have anything? Okay. >> No, I didn't see anything. >> Okay, great. Okay. So, I will make a motion to approve the September 9th meeting minutes as written. >> Second. >> Okay. All in favor? >> I >> Great. What does she have to say? >> She has to do roll call. Yep. >> Oh, yeah. Roll call. >> Cheryl. I >> Great. Does Just Does she has to >> Everyone does roll call when someone's on Zoom. >> Okay. All right. Stephanie
003Schmidt. >> Sorry, guys. >> That's all right. Uh Wendy, say your name and then I >> uh Wendy Larson. I >> or or whatever. However you voting. Okay, perfect. Okay, so um on to committee reports and we'll start with policy. >> Um okay, so do did everybody read everything? >> Yeah. >> Okay. Uh it was interesting going to my first policy meeting. >> Okay. >> I'm glad that there's a lawyer in the building because they really scalp words um for good reason. Um, so I mean I went through them all and we were there for about an hour and a half, so it was pretty thorough. Um, I guess the one thing we do want to talk about though is go back to the parental >> bill of rights. Okay. Policy. >> Yeah. And I
004don't it wasn't in our meeting notes and I don't remember if this was said um I think we were one one board I don't know if there were other boards that did not sign that uh or sign off on that the last time but yes >> was something said here about wanting to put something on the front of that in terms of we were being asked to do this because it became law did >> there was discuss >> did any of us say that I don't remember >> there. Yeah, there was discussions about is and not just this boards within the SEU 16 discussions about is there an introductory sentence or something that could be put on the parental bill of rights stating that this is legislation and everything listed below is straight from the
005legislation. My understanding is the conversation at policy committee was no just to cut and paste the law and keep it consistent with all the other districts. That's correct. And the point was made um uh by I I forget his first name. OD um >> Patrick um that so many of the rules that we have are because of legislation. So to put that there is kind of redundant. >> Yeah. >> I think some of the boards just wanted to have that conversation. >> Yeah. Yeah. >> And so that's why it was >> and and the other point that was brought up in the policy committee in regards to that was um a lot of what the parental rights are were already there. >> Yes. >> It was just a big hoo-ha about making it into a
006law by the by the state legislature. >> Y >> So I mean my opinion is that you know we should you know move forward and okay it if there's going to be changes along the way we'll we'll know about it. Okay. >> So, that one was for a second read. The parental bill of rights was for this district for a second read. >> Um the cell phone um unauthorized communication device policy is a first read for this board because we didn't look at it last month. Some boards did, but we did not. >> Okay. >> Um and then the other two policies are not new, but they're just need to be reviewed every year. >> Yeah. and the communication device uh thing. They um again they got into some specific verbiage that they thought was
007important u but I think it's very well crafted >> um how it's all stated. >> Yeah. Yep. I agree. >> All right. So it's really just those four. >> Yeah, it's just four. >> Okay. >> And the homework one is an update. >> Yeah. Is it I think it's an update or the annual review. >> Oh, an annual review. Okay. >> Um I think the board just has to look at it annually. I don't think there was any revisions. >> Oh, there was a couple revisions. Yep. >> At the top of the homework one, it said exit region cooperative district. Um is that this is that an identical policy to what we've had in place? >> Yeah. >> Okay. >> That's a mis that's a mistake. when we put >> I didn't know if maybe
008because the co-op is secondary grades. I didn't know if if the elementary grade one for us was was different at all. >> Oh, I see. Okay. Good notice, Sher. >> That's what I do. >> And she's a lawyer, too. >> Yeah. Next up. >> Okay. >> All right. Okay. So, then we just need to >> make a motion to adopt all the policies if you so are inclined. >> Yeah. Okay. Great. Um, do you want to do it? You want me to do it? Yeah, you can do it. >> Okay. I will make a motion to adopt the following policies. Um J I CJ, policy AB, policy J, and policy I KB. Um as written and anyone second. >> Okay. >> Second. >> Thank you. All right. Um all in favor? >> I. >> Sean
009Mcdana I. >> Wendy Larson I. >> Stephanie Schmidt. I Okay, that is that. Okay, so the next one is our um safety and security committee. Did you guys meet them? >> We did meet. >> Okay. >> Um >> Okay. >> And any updates that I would give would happen in non-public. >> Okay. >> Um >> safety. >> Yeah. But it was a great it was a great meeting. >> Okay. Sounds good. Um Okay. Superintendent Evaluation Committee. This one. Let's see. I'm trying to think if we met I know we're meeting soon to go over to like um sort of polish the 360 and just go over >> yeah the goals are approved so it's just the next step of making sure the the 360 um and the survey and review uh works for this current
010year and so I think that meeting is happening on Halloween that's right >> um okay so that is superintendent evaluation committee so otherwise that's just going along um are any general correspondence. >> No, Becky and I reviewed and we didn't have any general correspondence on the board. >> All right. Community news submission. >> Ah, good. I'm glad. Yes, I have to have it in like in a half hour, I think. They just said no, I have to have it in by Friday and I'm on the road on the road. So, I just want to double check with everybody. What I thought I would put in was our upcoming schedules, including our information session, and then what the nights are of the other things. I mean, they probably won't get it in time for the information
011se session, but I'll throw that in there. Um, and I thought I would talk about our newly developed goals. >> Great. >> Okay. So, if we at the end of tonight, if we have all of those dates in a row, I'll say be aware, you know, this is where you can find out things before it's the day of voting. You know, come and talk and hear. Okay. >> Yep. In terms of like the deliberative and all that stuff. >> Okay. >> The hearings, you know, the budget hearing. Okay, >> great. Yep. I think the the more times we can remind people about that, the better. So, that sounds great. All right. And then >> the school submission will be written by our fifth graders and they're going to be highlighting some of our new staff
012members. >> Oh, great. That's awesome. >> Oh, shoot. You guys, I got I got to sign I got to log off for a minute. My granddaughter's just been taken in an ambulance. Let me find out what's up with that. Okay. >> Take your time. >> Yeah, I know. She's only a baby. >> Okay, >> take your time. No worries. >> I will. I will. I will. >> Oh, great. >> Okay. >> Thanks. >> Okay. Um All right. Strategic Planning Committee. This is still We're still sort of waiting for >> There hasn't been a new meeting. >> There hasn't been a meeting. >> No. Um and Dr. Dr. was scheduled that he is working with um K through 12 principles to get feedback and making sure the key indicators or key performances of success are work
013for the work for the SAU before he go he gets you guys back together. >> Sounds good. Okay, so that is that. Thank you. All right, so we can move on to business and financials. >> So I did put the manifest right there in the pile. So if you want to sign up, excellent. >> Absolutely. Um, so in your board pack is a current year financial. You don't have that first page I typically put together because there's no prior month to compare it to this month. >> So next month we will have that comparison page to show what was different um as well as showing all of the past fund balance or ending fund balances >> um and the trust information, all that good stuff that we put in there. Um, but this financial is
014always really tough because we have to have this done a week in advance to have a new board cap, which means then we have to do it like a week before then, which is really getting started. So, um, we try to build as many encumbrances as we can right off the bat. But, >> um, we always have to get into the rhythm of having to encumber snow plowing when it's still 82 degrees out. Um, >> or just thinking about things like alno in the spring. So, we're still building all those encumbrances as well as learning about what the students need. So, you're not going to see everything in this >> I'm back. >> Okay. All right. Go ahead. >> So, you're not going to see everything in this board pack um because we're still working
015on building those incumbrances. Um but did anyone have any questions? I just want to highlight it looks like um paywise it looks like the regular aids are overspent but the special are under spent and so it it was a difference of where people are budgeting. >> Okay. Regular aids. I just didn't want you to get too nervous when you saw the overspend line. >> It balances out later on in the budget. >> Okay. >> Did anyone have any questions? >> Nope. >> Cheryl, did you have any questions about the financial? >> I didn't. Okay. >> I'm just catching up here a little bit, but no, I don't have any questions. >> And then we started um working on the fiscal year 27 budget. We're in a >> Yes. >> a great spot with that. Um
016but I think we wanted to talk tonight about maybe having a budget workshop. >> Yes. >> Okay. >> Just to understand um what your priorities are. >> Okay. >> Um just because there's a lot >> Yeah. >> A lot to ask. >> Yeah. So um Molly Becky and I met today in Molly's office to go over sort of what we know we have to budget for next year like legally and then what we see as needs. It could be facilities needs, student needs, the unpredictability factor, special education services. So, we we thought that it might be beneficial for everyone if we could actually schedule a budget workshop, which is a workshop session. It would be open to the public, but it would really allow us to talk show you what we have for um put
017in for the budget. Um you'll see some of the drivers that are increasing the cost, >> and then we could talk about sort of what the board's priorities are, what you're feeling comfortable with. um and answer questions and it could just be a transparent process for the board to really dig into the schoolboard budget and ask us questions. >> Great. >> Yeah. And just to put in perspective, typically we come with the first draft of the budget in November and then we'll ask kind of what changes you want and then we'll come back with a second draft in December and then at the December meeting is what you decide you want to take to the public hearing which happens in January >> then which flows into the deliberative and the vote. So, we were thinking
018that before the November meeting. >> We haven't typically done that this year before, but I think it's needed right now with um just discussing what you want us to include, what not to include. >> Yeah. Just a workshop session. >> Just really >> So, I didn't know if we could look at our calendar and find a time >> that that would work for you all. >> Mhm. >> And just has to be after this week because the health and dental rates I thought came up today, but apparently >> they're coming out in the end of the week. They're going to tell everyone a Friday night at midnight. >> Um, >> so we're looking at the week of the 20th. >> That would be great. And that would give us enough time to post and fill
019everything in. >> I mean, I'll defer to, you know, Cheryl and Steph to your schedules. >> Okay, let's >> So, what are we talking the week of October 20th? >> Yeah, the 21st of October. >> I can do that. >> I can't do the 21st. Um, I can do the 22nd. If we did the 22nd, I would need to do it at 4. >> A 4 o'clock. >> I can do that. >> 4:00. >> Cool. Great. >> Okay. So, October 22nd, 400 p.m. >> Yep. Molly. >> Yeah, that works, >> Becky. >> Yep. >> Perfect. >> That was way easier than I was expecting. >> Yeah, that's fantastic. >> Never happens. All right. >> So, we'll do it at this in this building. Becky, can we do it here? Do you want us to do
020it at the SEU? >> We can do it here at 4:00. >> Okay. >> All right. So, we will do it at the Kensington Elementary School at 4:00. >> Perfect. >> On um the 22nd and we'll post it we'll post it as a workshop. >> Okay. Cuz there time >> Yep. and we'll just give you as much information beforehand and then we'll have a presentation around the needs and then you guys can guide us in your thoughts. >> Okay. >> We can discuss it more. But I just want to remind everyone at all the meetings that we're appropriating the grants in each of the district budgets. There's no tax impact because grant revenue equals grant expenditures. But we will be appropriating the funds in individual districts this year. >> So that'll look different than past
021years. >> Correct. So, in past years, it's all flown through the SAU. So, if you remember at the joint board meeting, I always present the SA budget and then I say, "Let's have $4 million for the grants." >> Okay. Sure. >> Um, but the SAU is not the uh legal owner of the grant. Kensington School District is. And so, it really needs to be going through the Kensington School District. And you'll see in the joint board when I present the SAU audit report, that is consistently one of the findings that they've had is that we have the grants flowing through the SAU. really should be flowing to the district budgets. Um, and I did work with Jordan Graham, the attorney, because I didn't want it, we don't want it to be voted down, obviously, because
022if people don't understand, there's grant revenue to offset it. >> And being in SP2, we have a default budget. So, he was saying that the last year's actual grants would be considered our default amount, >> which would be good. >> Great. >> Okay. Okay. Okay. And we can go over more of that in the budget workshop, but I just want to keep reminding people at every meeting that >> yeah, >> grants are going to be appropriate as part of the district budgets. >> Okay. Um All right. So, our next agenda item is the public auditing firm estimates. So, this is where we're going to talk about the possibility of of um going from what we do now, which is having a elected town auditor go over our budget. Is that Yeah. And it's um >>
023auditor our budget for the DOE. >> And it's um it's like $1,000. >> Cost the district $1,000. >> $1,000. And it's an elected position, I think. Isn't that right? Um but all the other districts in the SAU use an outside auditing firm. Correct. >> And many that are not even in our SAU do the same. >> Oh, sure. Yeah. Yeah. But just to look at um in terms of our our direct um comparisons >> and I think it's worth saying we have complete trust in Molly and her staff, but if anything it gives her >> and her her team, you know, a check. >> Yeah. And and Renee, you had said that it would help Becky with grants. >> So when sometimes when we have to upload financials and stuff to the grants, having that
024from a firm does look better. It is a nice connection. Yeah. >> So, it does help. Becky, >> we had we had an outside firm do it about 8 years ago was the last time we had someone outside Kensington look at it. >> Can I >> Yeah. >> I think I remember from our discussions last year that it the town voted to do it that way. Is that correct? Voted to do it with >> the last time like eight years ago. >> Yeah. >> I don't know. >> It was the a board decision. >> Okay. It's good. >> Yeah. I found it tremendously helpful just to have another to have the organization come and provide some guidance and some checks and balances and help us just put systems in place and it was just um
025it was helpful for us just from that um efficiency part of of the office. >> Great. >> Yeah. >> And I Molly did get an estimate >> from um the accounting firm that does the other districts in SEA 16 which was under $10,000. so we would not have to do an RFP. Um it was what, nine? >> Yeah. So, they did say um that they would indicate they would want a three-year commitment. So, they gave me the three years of pricing cuz if they're going to come in and do it, they wanted the the three-year commitment. >> Mhm. >> Um so, in FY26, so the way they did it here, they call it FY26, but they audit 26 in 27. So, you pay for >> pay for it a year behind because it happens the
026next year. So, what would be in the budget that we're building right now for next year would be $9,450 and then the year after that $9,830 and then the year after that $10,225 was the quote that would come out. >> Okay. >> We could go out to bid to look at other accounting firms, but it might um >> we can call the other town. >> There's three I think there's three firms in the state that do it. I don't know if there's three firms in the state, but I do know that Plazic is very well respected. We've had a great working relationship with them and um and even the issues going on in Claremont right now. Plaza was the ones that was pulled in to help with that. So, they are well respected >> and
027and they don't have to go way back to >> they did the one eight years ago. That was it is the firm >> because we haven't had it done for eight years. >> They will have to go back. >> They'll have to go back. I don't think they'll have to go back eight years, but they'll have to go back a number of years just to make sure they're comfortable with where their the fund balance is at because >> So really for $9,000 a year, that's pretty darn good. >> And I think and they quoted it this way because they would say we would want the three-year commitment because if we're going to do all this work up front, there >> absolutely. And that's for next year. >> It would be for the auditing of the
028current year's financials that will happen next year. >> Yeah. Right. Right. >> And we would but it would be in this >> it's in the budget we're proposing, >> right? the budget we're building now for next year. >> Yeah. So, I guess the next question is as a board, would we be supportive of that? >> I I I personally would be. >> I mean, if it helps if it helps the school, I think that is a huge reason to. I mean, what before when we were talking about it and it sort of felt like it was this paperwork that some people wanted to be able to say that that seems >> and it was really last minute. It was it was not we you have to plan ahead of time. that the conversation was we
029will consider this the next year when we're building a budget. We didn't budget for this. We didn't we didn't set funds aside to do this. >> Yeah. >> And we said it was a great idea. It was bad timing. >> Yes. >> Yep. >> And they do a lot more than just look at our year end DOE25. They do tons of Gatsby reporting that is outside of our fund balance >> is required. could be useful. That would be >> and also in some districts well we don't always do an um the OPED report but it help it would help with if we ever needed to go um get a bond >> okay >> having audited financials would help in that situation. The only thing I want to say I >> there's a is if it's
030one contract and it's for three years the third year is over 10,000 anything over 10,000 you have to do an RFP for >> what is RFP >> go like request for um proposals >> can you talk to them about maybe getting it down to 99 >> can you talk to them about getting it down a little bit so we don't have to go through that >> if it's the third year of an existing contract >> well I don't know if they're going to would >> we're not paying for it in this next year, >> right? But >> if we were signing the contract, >> but if we were signing the contract, sometimes it's the total amount of the contract. It doesn't matter that it's over years. >> So, I just want to get I just
031want to ask legal on that >> just to make sure we're above >> Yeah. Yeah. >> the thing. So, it sounds like you want us to pursue it >> and my job in the superintendent's office is just to come back >> and give you legal guidance in terms of we have to go out to bid if we end and then if we go out to bid, we have to do it um with good intentions and really go out to bid and if we end up with them, we end up with them. But we can't predetermine who we're going to end up with if we have to go out to bid. So, the board has to be very clear that we're going out to bid. this is the parameters of the job we're looking for bids
032for and that you guys will make a decision based on the proposals you get. >> Okay. >> Um and if we don't need to go with the bid, then I'll come back and tell you that as well, but I will look into that for you. Sounds like that is a direction you want us to explore. >> Okay, great. Yes. >> So, we will. >> Okay. >> And they'll understand since they audit to make sure we follow our policy, >> right? So, they would totally understand that. Yeah. Got it. >> Yes. Okay. Great. >> Okay. All right. And so there's no um we don't have to make the motions because it's just something that you're >> No. And it's something hopefully I'll have an answer and we would put it we would talk about it at
033the budget workshop and you'd see it in the budget. >> Okay. Perfect. Great. All right. So um principal report is up next. Mhm. Um I started structuring these um based on the core values of the new strategic plan because we have those pillars and so those are equity, academic excellence, well-being, growth mindset, belonging and connection. So I picked three of those to report out on for this month. Um the first one was growth mindset and this was one of the first community times that we did with the kids. Community time is that Friday afternoon for one hour the whole school comes together each week. Um so we read the book the dot um in around international dot day. Um and the message of the book is really about um kids um finding their path and
034making their mark on the world. Um but that mark in the book starts out as a mistake and then sort of like what what something beautiful you can make from your mistake. Um and so then we had um the kids doing their own sort of dots and art that you can see and that's what's hanging outside um in the hallway now. So you put it all collaboratively together and it makes something beautiful. Um fourth grade takes the dot a little bit farther and if you notice the ceiling tiles all around the the school. Fourth grade is the year that they get to design their dot >> ceiling tile and then they get to select um where in the school it goes. So those Those are all over and that all is >> that's sailable art
035inspired from Peter Reynolds book the doll. >> Nice. >> And I think fourth graders look forward to that because they know they get to make a tile and put it in the building somewhere. So >> do you know where Deland is? >> I don't know. I I don't know where is now. >> He I bet you he knows where it is. >> Yeah. Yeah. So fourth grade is working on that now. >> Um equity. Um, I highlighted a lesson that our second graders have been doing recently because I think equity is kind of a hard word for um, even adults to understand sometimes, but children. So, this was um, a way that we're trying to get students to understand what that means. And so, the scenario was everybody comes in from recess with the different
036ailments. So, somebody has a scrape me knee and somebody has a broken arm and somebody has a headache and so but everybody got a band-aid. And so they talked about how but the band-aid isn't what I needed. And so that was sort of the introductory um for that for that age level and kind of like talking about what what is it that you need >> um and the importance of just not giving everybody the same thing if that's not what they need. So trying to make these big words make sense to seven and eight year olds. Um, and then under academic excellence, I was highlighting um, our PLC's, our professional learning communities, um, which I think I've mentioned before, um, but we're we're really at a great place with them now. We're about a month
037in about every Friday morning. Our teachers come together for about 45 minutes. >> Um, we've been meeting K to 5, um, which we call our roundt discussion. Um, we're going to start breaking into vertical teams. is okay to two will start meeting together and 3 to 5 will start meeting together and then once a month that round table will come back together um and we've been able to identify our goals um at the round table as well as our vertical teams >> um just to ensure that we're aligning um curriculum alignment and focusing on our goals and really just um you know making really intentional efforts toward what we're trying to achieve this year. Um, our schoolwide goals are on mathematics. >> Um, so we've just gotten really focused on what we're doing for kids
038in the area of mathematics. >> Get those mathematics scores up. >> Yeah. >> Working on that. >> Yeah, we're working on that. >> Nice. >> Um, so >> you know what I was thinking is that the Friday um meetings that you have with the teachers, that would be going along with our goals be a perfect time for the school board to bring in some goodies for for that. Mhm. >> Oh, >> you know, >> little PLC. >> I can make a a renda apple crest for some cider donuts and a bag of >> bag of apples. >> Could you put me on the emails when you're going to be dropping them off? >> Apple crest cider donuts are the best. >> I believe it. >> What time is the meeting? >> Every Friday at 8:15.
039>> 8:15. I get up early. >> Excellent. >> Thanks, Wendy. >> Great. So next month I'll highlight some of the other um values. So these are all um we are trying to also and I think I mentioned it in the last month our community time focuses on that Friday are also supporting um the strategic plan values. So as we're planning for guest speakers and activities we're connecting it to one of these one of these pillars. >> That's great. I have to say I was walking my dog this weekend and I love the piece you have out there about sportsmanship. >> That's that's new and >> Yep, it is new this year. Yeah, that >> that came that was a a need from one of our classrooms that we needed to take a pause and revisit
040what the expectations are at school and what it means to be a good sport. And so that was something that collaboratively we did with the PE teacher and our guidance counselor and that classroom teacher because we felt we really needed to revisit that with a particular group of students but that benefits everybody else >> was good for me to reread. >> Yeah. Yeah. >> That's great. All right. Thank you, Becky. >> Okay. Um under new business. So, all right, school board FAQ presentation and dates. All right, we talked about this um the having it right after our next our November school board meeting. >> Is that work? >> That works for me. >> I will make a note of that >> and that'll give us plenty of time to I just wanted to make sure
041we had time to promote it so that people if they're interested will come. >> Great. >> Um Yeah. And then Cheryl, do you have a sense of what you want to put in the presentation and and is it something where you want to present or do you want sort of us to share? >> I think it could be a collaborative presentation, but I just think it's really important to clarify the legal bodies, the legal requirements and how we function as a district of districts. >> Y >> and you know, we can't we can't go out of our or we're the Kensington School Board. We work for the Kensington School. >> Yeah. Yeah. And then >> we don't tell the co-op what to do. Yeah. You know, we don't and that the SAU is not the
042same as the co-op. And then there's just a lot of things. And I wanted to talk a little bit about why we were formed. So that when people are talking about different things like why do we have so many elementary schools because that was the will. So those are the kinds of things I just think it'll be great to get and I'll I'm happy to put that into some kind of a presentation. great >> or at least a handout actually. Maybe maybe both. But um I'm happy to do that. But I think right after the next meeting is great. It's a great time to do it because we've got budget hearings coming up and that's when these things, you know, tend to need to be clarified. And I think we learned that last year. There's
043still a lot of confusion. >> Um I think it would also be appropriate at that session. There's been a lot of changes with how the deliberative sessions will work this time. Um, and yeah. Um, so and also >> those changes, >> excuse me, >> what are those changes? >> Uh, one of them is that anybody who proposes a warrant article is given 10 minutes to speak. Uh, so Harold can't shut anybody down. Um, and u I forget what the other ones were, but there's also some changes that um are going to well on the March ballot, the school the school budget has to also include what our math and English scores are. >> Yeah. The the the ballots have to list all that. Yeah. So there should be some explanation about how that's going to
044it's going to be a lot of writing for people to go through >> be longer >> and and then another >> well I I think that this is not this is really a bullet this is kind of a thing like guys this is where we are the these are the things that are coming up um I don't think we can go through we can say these are the changes and if you want to understand how those changes are coming about there's research on that and you can go see it. But these things are coming about. >> Yeah. And there should be ongoing conversations because you're going to have to all of our school boards are going to have to educate the public about the changes that the Warren article that everyone has to put on
045the Warren article and there's an increased cost now because you have to spend a lot more money on printing the ballots based on the law. So you that's also there's a financial implication that the board can talk about in ongoing meetings. So I guess if the you guys want to narrow your FAQ for November to a certain area, um we can add these other items to subsequent board meetings or board meetings. Just just tell just tell Stephanie if you have docu documentation of those things. You could certainly send them to me and I can see what might fit in with those bullets. >> Okay. So So it's okay for me to just send that to her. >> Send it to Stephanie. Okay. Or me. >> Yep. >> Okay. Send it to me and I'll >>
046Yeah, I went to one of the New Hampshire School Board Association legislative updates. So, there's a bunch of stuff. >> Yeah. If you send it to me, then I'll send it to each board member. >> Yeah. >> Okay. Yeah. Cuz we don't want to we don't want to overload the session. And if it >> that's the kind of stuff that will boggle so so many people don't even know what the deliberative session is. Well, and that there's really toutelor and you know the whole so I think if we can just keep that very black and white and very simplified to say to people this is the purpose of that and that's it. >> You know this is the deliberative session is kind of the last stop before the ballot. It's not a time we're bringing
047up brand new things. >> That's a good point. Yes. >> Love that. >> Great. Okay. So that's on the that's on the schedule. And then our next item is to check on the deliberative date um which is tentatively scheduled for February 3rd, 2026. So is there anything we need to do with that? Is it just um I think Wendy wanted to check on that date. Wendy, did you have updates on the deliverative date scheduled for February 3rd? >> Um I can ask Harold. >> Or is that I maybe we just wanted to talk about who was going to reach out to Harold. >> Okay. To find out. I thought you said you were going to >> Oh, maybe that maybe that's what I wanted to get permission from the board was that that is >>
048I was trying to remember Wendy why we put it on the agenda. >> Um, all right. So, we did schedule it for February 3rd. Typically, the SAU will reach out to the moderator and he will email and and just say the SAU has scheduled it for the third. Does that work for you? And in my experience, the moderator reach out out to the board chair and then reaches out to who'sever in charge at the town, okay? and gets back to me with whether or not that works. >> Great. >> I just I think the conversation was did you want me to do that? Did you want to do that? Did you want to assign Wendy to do that or someone else? I think was the question. >> Okay. No, I think if you usually do
049that, then that's great. Um it's the same day as our meeting. So, would we want to meet an hour like >> Yes, we would change if that works and we would change the times. >> Okay. >> Which is which is past practice for this board. We usually change the time and we have it on the same day. >> Yeah. Great. >> Okay. Okay. >> Does that work? >> That's great. Okay. >> So, who's going to hold the video? >> Renee. >> Okay. >> Yes. >> But Renee will Renee will communicate with the town. >> Okay. To confirm that. Okay. Sounds great. Um All right. Old business. Um our energy grant application update. What is the update on? >> The update is we don't have an update. I was hoping to have an update. Um I
050don't there's another thing that came out of the work that Brian Sans did in giving um Zeke all the information is that the grant is not going to cover the full amount of what it would cost, >> right? >> Um like we were looking at another $2 $300,000 coming out of the local budget. >> Um and we didn't have we couldn't get the usage for the energy pull accurately from the energy source. So Zeke was still working on it, but that what else was in that last email? >> Um I think he I mean we had that really tight window and I think it was maybe not reasonable to think that we were going to pull all that in less than two weeks. So he seemed okay with that and it it would give us
051sort of this year to do more planning, get more information, make sure it was accurate rather than trying to rush the process. And then >> I think that's we look to revisit. Um >> he had said that he was going to reach out to Unatil about maybe having it so that the school would get upgraded to the 200 amps free. Did did he say did he >> there was some conversation about that? >> They hadn't heard back from UTL because Brian Sans director of facilities also said that he was the UNL hadn't set their schedule for their upgrade. So Brian said why don't I call them and see if they could schedule it around this if we get the grant. So there's still ongoing conversation. So, I think that was Zeke's point is we'll just
052spend the year. We a lot of ground work was laid like walking the facilities, getting the blueprints, knowing what was underground, what wasn't underground, where we could drill. Like, a lot of work was done, but we didn't get the application in in time. So, we're hoping that >> there'll be another round and be ready. >> Great. >> Okay. Thanks for doing all that. That's great. >> Um, okay. Pupil related matters, anything? >> Not at this time. and any uh personnel issues. >> Um we're making a transition in the main office from um Kristen moving on to her new position and we're welcoming Bella. >> Great color. >> Kids are all working on how to say Kobe, >> not just the kids >> and English the adults. Um so I know it would be easy to
053say Miss Cy, but we can do hard things and learn to say. Yes. >> So we're going to learn. So, she's just on day three. >> Okay. >> Um, so she's doing great. Um, she's getting into all the classrooms to >> um, you know, read a book or do something with the kids so that she can start meeting all of them and learn all their names. >> Um, so yeah, she's wonderful. >> Good. Great. >> Yeah. It's a big transition. >> It is a big transition in the middle of the year. >> A lot of institutional knowledge >> there. There is. Yeah. So the last I've only ever worked with two admins as I generally say for a long time and usually the transition happens over the summer where you have a little bit more
054time to kind of >> talk and explain things and >> um so she really had to hit the ground running on Monday and within an hour I think the power had gone out and something you know just a typical first day of year at work. >> Great. Oh well that's good. I'm glad that's >> Yeah, she's lovely. >> Nice. Good. Bella. >> Bella. >> Okay. >> So, now parents have to I know they were so used to getting um parent square notifications from Christine Griggs now to get used to a new name. >> Right. >> Cool. All right. Um so this is our going into non-public time under >> All right. Do I need to end public comment or did that just ends on its own? >> You have to make a motion to end
055it or announce that it's ended. 30 minutes have passed and 39. So, you're good. All right. 6:39. So, our public comment time um has ended and we will now be going into a non-public session under section 91A 32E. >> I would could we do ENG? >> Oh, yeah. >> Could you just just a tiny update around safety and security? That's right. Okay. So, if you could do E and >> Okay. So, we will hold a non-public session at the end of the schoolboard meeting under Oh, we will now go into non-public under 91A 3 2e E and G. So, I will now make a motion to adjourn our meeting at 6:53 p.m. >> I second. >> Second. >> All in favor? >> I Wendy Larson. >> I Stephanie Schmidt. >> All right. Thank you. Thank
056you, Cheryl.