001Um, thank you. Welcome. I'd like to call the September uh uh Newfield school board meeting to order at 6:00. Um, welcome Jim and everybody. Yay. Happy school new school year. Um, perfect. All right. So, um, I just want to first open, uh, the public input at 601. So, we'll have that open for at least 30 minutes. Um, and I guess the first item on the agenda is the review of the minutes. I had a couple of things that I'm sure Jane had. >> Um, >> I haven't honestly looked at them in detail, so go for it. >> There wasn't anything huge. Um, there were two um minute groups. One of them was from our uh June 4th meeting and then one was from the June 18th which was our um retreat. So the June 4th
002one I had a question about the under new business 8.1 discussion of food and sued. I don't know what that means. >> We talked about like what we were eating. >> Oh >> that that no change. >> So we could we could just >> No, that's fine. I didn't know what that meant. I mean, we did discuss. Okay. And then I think Katie Martin is spelled C A D Y. Is that correct? >> Yeah. So, we just just correct um the spelling of of her name cuz I think it was just spelled phonetically on there. That was the only correction I had on the June 4th minutes. >> Those look good. >> Okay. And then our June 18th minutes from the um retreat. I um just wanted to point out it said that I called
003to order at 5:32 and then I opened 30 minutes of public input at 5:30. So, one of those is not correct. I don't remember the exact time, but we probably should >> probably just reverse them. >> Mhm. >> Maybe. Yeah, >> that makes sense. >> Okay. Um, and then the question I had on number six, I thought the committee is called the safety the NES safety committee, not the uh safety advisory committee. >> That's probably just what I called it in the meeting. >> So, >> I'm fine leaving it as that. I just want >> Yeah, I mean it's people will understand what that is, I believe. >> Okay. And that's all I have. There was like a period here, but that nothing major. >> Nope. I think those I'm just skimming them through. I
004didn't see anything crazy. I'm like, do you I'll put a motion into um accept both the June 8th and the June 18th meeting minutes. >> Second. Awesome. All in favor? >> I I perfect. Thank you. Um excellent. Back to business. Next item. So, manifest and financials. >> Uh yes. So Jean has >> Yep. I'm I'm I'm working my way through it. >> So those are the remaining or the managements the last time we met. Um there are a few from June as well as in the summer when we pay all the bills um in the beginning of school year. Uh we don't have a current year financial. We typically do that in October since we have to get the board pack out two week in advance of school literally just started. So, we're still learning
005the kids and the needs of the students and uh we will give that first financial to October. Susie and I already started working on the FY27 budget. I know it sounds super far away, but it's actually not. >> Um so, we're started working hard on that. We just had our first few meetings and we have that going. And so, the first time you'll see that is in the November meetings. Um, and then also thank you for signing the DOE and MS25. We did have the form of the board. So we did we know I sent out the summary to everyone >> um on how we finish the year. >> Thank you. >> So did any all DOE are submitted and approved already prior to the September 1st deadline for all districts. >> Good job. >>
006Which is great. Um we've gotten an email that several districts are not done. >> Oh so way ahead of the game. Um, did anybody >> um >> was there something >> I think Molly was just anticipating that there might be questions later on in the meeting with some of the other topics. >> Got it. Yeah. >> The only thing that I had um and it was actually it's in the minutes. We had talked a little bit about some dollars from impact fees. Um, is that town stuff or is that stuff that you would have intel on? >> So, impact fees, um, when construction happens, New Fields has, right? >> So that the builder pays the town. The town holds this money until we ask for it. If we don't ask for it within the a
007lot of time frame, they assume spreadsheet. They have deadlines on. If we don't ask for it within the a lot of deadline, it is then returned to the building. >> Right. >> So, it is available for use for school. Um, it does it it's it's typically used for items such as expansion because the PE there's more people moving in. They're assess the impact fees because with more people, there's need more people that possibly attend the school. So, that's the idea behind them. And I know that Sue McKinnon had sent an email. I actually just closed it. >> Sorry. >> We said we were gonna do it later in the meeting. I closed the email. Um, let me just turn it again, but I believe >> Oh, I didn't realize is that what you were going
008We can defer to the end. >> No, we can talk about now. >> I just because it was in the minutes of the last one and we had referred I think to that. >> I had anticipated that it perhaps might come up when we discussed some updates from the state. >> So, we can we can defer to that if that's easier. Oh, >> that's good. So the email from S McKinnon said um that they should be used says the school recordings may be used for any capital project NES project at NEES with a 5year life for great the RSA and attachment document in the file somewhere adopted and she said quote section 6742 >> and that she clarified for us also at that time that even for the fees that were expiring in 2025 we
009would still be able to use them as long as as long as um we have a plan to spend the money by the end of 2025. >> Fiscal 25 or calendar year >> calendar year 2025 >> in which we so by December. >> Yes. >> Perfect. All right. Um >> because Yes. >> Thank you. Oh, so yeah, we can get to the rest of it later if need be. Beautiful. How much how many impact fees do we have potentially available to us by the end of calendar year 25 and fiscal year 25? So I just asked Sue for an updated spreadsheet which but I have a older spreadsheet that she had sent and I do see one other clarification which she at helped us understand which is that um technically the plan needs to be
010in place before December 10th of 2025. >> Okay, >> that's really good to know. >> Yeah. So if I'm not already included on that email, can I be forwarded that? >> Sure. >> You might have already sent it to me. I do believe we sent >> I think you did too, but I can resend it. >> The grand so the spreadsheet that she sent >> um has a grand total of 42575, >> right? >> It does. And then I respond one of them expire. >> Okay. um or extra month and then another one is April 12, 2021. Um after that, there's one that expires January 2026 and then it looks like the request are in 2027 through >> Yeah. So I just wanted to confirm. So the data that we have in the minutes is
011correct. We had I noted 98.25 expiring by the end of 2025 and a total of 42575 available through 2031. >> According to the spreadsheet unless there's been any changes to the spreadsheet. >> Okay. Um yeah I just I don't think I got that email. So if you could just forward that if it's if it's forward I can forward you the update once you send it to me. So every I always ask there's only three towns in the SA that have copies. is two fields that are in one month. And so every year I reach out to the town to get those revenues um just in anticipation we might use them. >> Um and I asked her for it just >> Okay. >> Thank you, Sue. >> So I'll send you the updated one when I
012get back. >> Great. >> Perfect. >> You're amazing. Thank you. >> Thank you. Thank you. Okay. Um before we go to the principles report if it's okay I just wanted to mention that we at our um um retreat we did come up with two new um school board goals which I just wanted to highlight. It's on the top of our agenda. Um they're I think updated. We recognized the goals that we had before were great and there's room to um continue to improve, but these we felt like um captured a number of things that we're looking forward to um addressing. So I guess I could read them out loud. Um one ensure safe, health, comfortable, and acceptable educational facilities which promote effective and efficient learning. And the second one is encourage transparency and engagement in
013interactions with the community, parents, students, staff and administration. So, pretty all-encompassing, but I think important goals to reconnect. Susie, take it off. >> We've had a great start. Maybe one of my favorites uh in my career. The new staff is amazing and uh the um just the camaraderie that has already happened uh between um all of the colleagues has been fantastic. Um we have quite a few of new new people between pair professionals and and faculty members. Um of course I just need to give a shout out to our custodial staff um Dan and Eric because they really honestly worked tirelessly throughout the um summer and the building looks amazing. Um and that is their contribution to um our school community that they did a really beautiful job. As Brian could attest, it's no small
014feat. I mean, that's it's really a lot to to um to do everything that they did and move so many classrooms, right? Because we had some um change up. So, the way that we have our building now, just so that there's more efficiency, we like our younger students um to be able to be in the classroom and then be able to access a restroom. And so we switched um of course our kindergarten classroom has a bathroom and then our first grade has a bathroom but it has been um next to what was a fourth grade classroom and those fourth graders never access that bathroom. We've put the second grade classroom in there now so that there's more. That may not seem like a big deal, but being able just to go right into the classroom,
015come right back out instead of walk down the hall um is is um is important. And then next to that is our third grade room. So, if you were to walk our main hallway, you would um first see our learning lab that everyone can access. And then our third grade, second grade, first grade, and kindergarten. and then our fifth grade and our twothird grades in the smaller ring. Um we have three main goals. Talking about goals, um we're going to be doing a lot of work and have done a lot of work in previous years to to where we are now of just allowing the students um to really reflect on their own learning. So that metacognition of um whether that's in rubrics and grading themselves and then watching their performance and then grading themselves
016again um to rubrics in math or writing. Um so there's a lot of emphasis on that. Um another another big goal for us is and this is across the SAU actually in years past the model that has been used um for our multi-tiered systems of support was a triangle um and it was universal. Everyone got something and then um if you need extra kind of support it would be the next level. And then if you needed your curriculum to really um look different then that would be that very top level. What the paradigm shift that's happened is that it's now pyramid so that we can accelerate those strongest those students who are really skilled in an area and need to be challenged. We should also be encouraging that learning to happen just as much as
017we are filling in gaps on this side. So that So, it's a balanced approach. So, we're spending a lot of time um doing that and putting that much more into practice. Um and then the last one is just um our community involvement. We're doing a a really thoughtful and intentional open lines of communication. Our classroom teachers made phone calls uh to all of their families before school started. Um the expectation is that parents get several calls throughout the school year um just to keep those lines of communication open. I too will be making phone calls or um just to hear how their student how their student is doing. Um that's one of the benefits of being in a small school. We can have all those access points. Um so that's all great. Uh we really
018are off to a great start. Um, and I'm I'm excited to do this here with y'all. >> Awesome. >> Thanks so much. >> What? >> That's great. I'm really really happy to see about the expanded uh >> MTSS because that was always something that I'm that I saw as a an area that we could improve upon. So, that's fantastic that we've kind of identified and adjusted for that. It was great. Awesome. Thank you. >> Thank you. >> No, I think that's great. I think and it's great that as you think it's really hard when you're creating a budget now for what you're going to be doing in a year um to support those goals and it you know change takes time and so I I respect that that's a goal and that hopefully during the
019budget you'll feel supported by the community because we are asking for those things right now we're asking for enrichment which means when budget comes around we need to make sure we support it. So, >> I just appreciate that you're putting that in there. >> Cool. I don't have any other questions. I'm really jazzed for the school year, too. >> Yeah, it also I really think it's a really um great idea to sort of have like almost like the lower, you know, the K through three and the four and five almost like little learning wings. It's a great um arrangement. And then we're using these two front classrooms for the the specials. >> Yep. >> Yeah. >> Great. Anything else? Any questions? >> Nope. >> Oh, I do actually. >> I lied. Um, since I don't
020actually have a kid in the school anymore. >> Yes. >> Can I get your principal's emails? That would just give me a really nice perspective on what's happening in the school. That would be amazing. >> Yes. Um, and just so you all know, I usually put out two newsletters. One is actually this report so that it goes out to the community and then the second one is my typical news monthly newsletter of all the wonderful happenings throughout the >> Yeah, I love that one because it's just nice to see what's going on because I don't get to walk in these building. So, >> you're always >> perfect. All righty. Um, next is committees. Excuse me. Um, I don't think we have too much updates, but maybe we might. Uh, strategic planning. >> We met on
021the 27th. Okay. >> Um, and we reviewed some of the past work that we've done. We identified some areas that we would like to change, tweak. Um, but the short of it is we're still working on it. We may or may not get to something this year, but we want to get to something that is going to be right. So, um, we're still going to end up doing a little more work. So, >> how frequently does that committee meet? Every >> as needed right now. >> Okay. >> So, I >> probably not before. >> I don't know when the next meeting is. Um, but Chris wanted to meet kind of early in the school year um in his new in his administration and then make sure that we kind of have um kind of just
022a a new set of eyeballs on it. Um so we're going to make some changes. We've identified some things that need just to be adjusted a little bit. Um, we're not throwing up that baby with bath water by any stretch of the imagination, but um, we're just kind of redefining a couple things. So, um, but nothing nothing to really report on quite yet. I'm sure we'll get a little bit more in the, um, joint board meeting items. >> Yeah. >> Anything for Jane on the Okay. >> Were we going to do the two policies sooner than later in case Jim would like to give some advice? >> Yeah, I was. Did you want to I was going to wait for the policy. Oh, that's a really good point. >> Right. Because of the public input.
023>> Appreciate it. >> Yes. >> So, um yes, we uh as part of the policy uh committee discussion, one of the things that um we're going to be discussing tonight are two new policies, parental bill of rights, um policy AB and JICJ, the unauthorized communication devices, both of which were um newly uh >> enacted. and that well there were new um legislation that um required that these be part of every school district's um policies. Um and not only that, but they uh seek uh input from parents and community members in their formation. And so we have them as draft right now and we're going to be reviewing them. I don't know if we have copies of them, uh Ellen. Um if not, I can give you a copy you want to read. Um, we can
024read them now if that's useful. >> Whatever folks would like. >> This is sort of not how we typically do. It's just a new um piece. >> We're specifically looking for input on the authorized personal communication device policy. >> Okay. Yeah. So, maybe just >> ignore my notes >> so that then it can we can take that feedback prior to bringing that policy to the policy >> to the policy committee. That's a good point. So I will just say this um is a a draft that was made from a model. Um the first thing I noticed is that it says extra regional cooperative. So just replace that with new fields. Um there was an extra space. But in general the this follows the RSA that is pretty much clearcut. It needs to be bell to
025bell. So um the the morning bell to the end of the bell. There are no personal communication um devices allowed in school. Um, there are some exceptions in there which we can go over if there's questions. I don't know if if Jane either you or >> I do have a couple questions, but um I'll let you guys talk because I need my note back and I want to make sure that Jim has time to read it. Um >> for the exceptions um the >> communication policy >> the whole this this whole policy the J CJ um is unless Jing gave you the wrong one. >> I did. [Music] >> It was a trick. Sorry. Yeah. I have right here. I got up. Sorry, Jim. That was my fault. I was >> although thank you for
026playing along in front of me, not the Sorry. >> Keeping it interesting. >> Yeah. So, part A talks about the purpose. It contextualize it. Contextualizes it. B talks about the specific restrictions that are um outlined in the legislation. This part C is the exceptions which notably call out smartwatches which can be utilized in time read mode only. um and as well as other devices that are part specifically of section 504s or other um IEP programs and um D is about consequences. The one thing I did have a um question on but I think I remember um hearing that Chris did have a meeting with the principal Susie was that there was discussion about how it was going to be implemented into the handbook. Um is there any update on that or just that that's the
027plan that we >> waiting for >> for the policy? Yeah. >> Yes. >> Totally makes sense. So um but that makes sense right as a expectation. Okay. Because I do think that's also part of the legislation. >> Um I also finally J I'll shut up. Um the review is that and I think this is also required in the law. It will be reviewed annually. Doesn't have to be updated or changed annually. Just reviewed annually. So that's part of the um the review there. the the review portion of it. >> I'm assuming that is going to be updated again to the superintendent or designate >> her like prior um >> Oh, for the language. >> Yes. Okay. I'm just double checking that. >> Yes. Thank you. >> To be clear, as um Ellen said, the the
028policy committee hasn't yet met and we actually haven't looked at this, but this is a preliminary review for public input to be given today. We'll bring it to the policy committee and then we'll I'm assuming we'll review it again at the next board meeting. >> Yeah. And >> yes, the legislation specifically states that the policy shall be developed in collaboration with school parents and teachers and shall be reviewed annually. That's that's the explicit order. >> Do we have to change any of our existing policies to reflect the review process? or do we know yet? >> I don't think we know that yet. I think that is but to my knowledge, no. >> Okay. >> Change I'm sorry to to change the review process >> to not to change but to does any other school policy
029have a review process that this is going to end up relating to that we need to update in another spot. You know how we have sometimes related >> Yeah. >> um our um policies. >> I don't think so. But that is exactly the kind of thing that our policy committee reps like brings to us when we have the the meeting. >> Um, and if it if they haven't brought it up, I'm sure some of the lawyers on the who are on the committee will. >> And like for example, one of the things would be consequences for violations of policies, how that is being disseminated in the student and parent handbook and the employee handbook, I would assume as well. So how is that reflected in both places? What is it? >> Uh because it is
030a violation of school policy. I think that's in another isn't that in another policy >> is what >> a violation of this policy would be like isn't violations of another policy? >> I mean we have a policy regarding like student discipline. >> Yeah. Right. >> So yes, that's a fair point is that eventually perhaps we might want to update our student discipline policies. I don't think we're there yet. >> No, I don't think so. But >> that we can bring that to the committee. Yeah. The policy committee. >> Um and and to be clear, the the specific legislation prohibits in the policy will prohibit all personal communication device used by students. So doesn't does not apply to staff. We have however really encouraged our staff to be really mindful about not being on their devices.
031We want to model that for our students. >> Oh yeah, absolutely. But the staff will also be the ones as part of the disciplinary process. >> Yes. >> Is there anything Jim that since you got the correct >> Thanks for that. >> What's the special >> and the my that's a good question. My understanding was that the legislation is silent on specifically calling out that and the recognition that smartwatch or just watches are pretty I mean I have one and it's not connect connected to anything. Um and so at least the conversation we had with Dr. was that um it will be the expectation that it's allowed as long as it's not connected to any sort of um >> wireless connection. >> Yes. Right. >> I'm sure it will be discussed at the policy committee,
032but I I can mention that you just asked that >> as an example, but yeah, no, it is that is one of the car parts as as well. I am curious, Ellen, because I wasn't part of the discussion that drafted this. I could just ask at the policy committee, but did we decide as a sou to include the specific exception for smart watches or was that recommended by the New Hampshire? >> I believe >> recommended by the New Hampshire School Board Association, >> which is fair. I just that that's a question I I had. >> Yeah, if you look at the second page, it has that it's developed under this act 197 the Rehabilitation Act 1973 blah blah blah blah. >> Okay. >> So, I'm assuming it's due to that. So that's that one. And
033do we specifically need input for the New Hampshire parental bill of rights or no? No. Okay. >> Because we'd be we'd be looking for a motion to pass that >> tonight. Okay. >> Um >> but we welcome input. >> Has the policy committee reviewed? >> No. >> The I have not. I mean I did for tonight but not as a within the policy. Th this was an exception to that standard operating procedure that we have where policies go before a policy committee and then they come and then they come before the board for approval. Um because of the fact that this legislation has been passed and you're obligated to implement it >> before the policy committee. >> Yes, >> it is very um clearcut from the way I read and I think it's following the
034law to the letter. There's all the different resources and legal references in here. So, I don't personally have any problems with um accepting AB if that's what the ask is. Um >> a couple small >> if you have questions or discussions. >> Yeah, I'm just I mean probably not any changes, just maybe a discussion question. So under number five, um it's like in the third line down >> um and it's talking about to inquire of the school or school personnel promptly receive accurate truthful complete disclosure regarding any and all matters blah blah blah blah unless an immediate answer cannot be provided when the initial request is made. So, do we have a procedure or an identifying kind of timestamp when an additional request is made? So, does that mean it has to be in writing?
035Is it verbal? Is it like this is so vague here that what I'm at least want to have a conversation about is what is an initial request? Is it >> coming? Well, we don't we don't know what that means, right? If a request is made verbally, does that count? if a request is made via email or you know on the side of a soccer field like that is very big. >> Um that's a good point. I do think um that in our policy that we reviewed I think not too long ago about requests for information there is very explicit language about the process in that particular policy. >> Then we should reference that. >> Right. I don't know. We don't always reference policies. In fact, we >> I mean, it might be referenced. Are we
036sure it's in the bottom >> that's not already referenced in the book? >> That's a good point. Yeah, there's a number of them. Let's see. Yeah, access to Oh, no, wait, never mind. Student records and access. The bottom one. >> Yes, there we go. Perfect. >> Which Alan, that's like your jam right there. >> Yes, it is. >> But that's a good point, Jane. if it hadn't >> should it be referenced I mean I don't think this should hold us up but I think we should when you go to the policy committee if we need to just make a smidge abandon to this later just to make sure that if there needs to be additional clarification to that >> that we make sure to um do that so that we're not leaving ourselves open to
037>> vagaries >> I can bring it up I have a feeling that it's probably going to Okay. It also sounds like the ask is that we consider adopting this tonight. >> Yes. >> And we could always amend it at the next meeting. >> Amend it. Of course, it's fluid. Um, and I will say I, you know, for the most part, I would say parents put their requests in writing. And I you know we have a I have a recommended practice where if someone is asking for something in verbal form that you know best practice would be for the staff member to then follow up with that in writing so that we do have documentation. >> So documents from the other end that's >> right but making sure that we are that is actually happening in
038practice versus it being um kind of in a formal policy >> you know a little careful. >> Okay. Okay. Well, >> but I do appreciate that. That's really I like that you're doing that, but I want to That's great. I just want to make sure that we're >> covering up here. >> Um >> little shabby. >> Um Okay, that's all that was the biggest one I I saw. >> Okay. I I had never seen the the number two etc. So, I thought first was etc., but then I figured that was a legal term. Is that I'm assuming that's correct. I've never seen that before. >> What the Googles are for >> and and maybe sequentials. >> I have not seen that myself, >> but it must mean yes like basically other specific RSAs that >>
039refer to that generally most likely >> sequentially follow. >> I just figured I phrase that etc. All of the other RSAs >> like in a sequential order. Yes. 192. >> All right. To that end, I would make a motion to accept AB um as written. Do I have a second? >> Yep. I second it. >> Okay. All in favor? Okay. So, we'll we'll accept this. We're going to discuss that policy committee next month or whenever we meet next and if there's any um I'll bring back any updates and we can revise it if we need to. Great. And then we're not going to do anything with JICJ other than bring it to the policy committee with the feedback. >> Yes, please. >> Great. Um, perfect. Let's see. So, we've been a little out of order.
040I'm going to just if we can finish up the rest the committees and then go back to policy. Mix it up. Go with that. Superintendent Evaluation Committee. Have you >> I just logged in there on any updates. >> Okay. No update. >> Updates. >> I thought you okay. No updates. Um, thank you for for being our rep. No updates yet. Safety and security. >> We meet on the 25th. >> Perfect. And yes, safety committee. And we have an esteemed member here as well as other uh members. >> Uh, okay. So, this one's going to be a little bit longer. Do you want to do policies first? >> Sure. >> It's up to you. Um I took notes on the policies here. I will before we jump into that I will just say these policies are
041have not been discussed again as at the policy committee. I reviewed each and every one of them. One of them specifically has language that it needs to be reviewed periodically and that's sort of what today's review would be. The rest of them um I have the dates when it was last reviewed for each of them if you had questions on them. I looked at them. They were pretty generic. I had two questions um that I thought maybe might discuss and then I'd be happy to just note that we reviewed them all. >> Okay, let me bring these up and you can chat about >> I'm >> Yeah. What about >> I don't know. >> That is not one of our committees. No, we don't put that on our agenda. >> Correct. >> Okay. >> Um,
042so the yes, let's do the quick review. >> Question. >> So the two ones I had a question on um was I ha and that is uh teaching about drug and alcohol and tobacco. It was adopted in April 2023 and one of the thing the language in there says that we should have information about drug alcohol and tobacco um either on our website or distributed um to I just want to make sure that we're doing what the policy says um and then that it's available in either the nurses the principal's office. I'm sure it's available. Um, but I just did just want us to make sure that we're following that policy. And of course, my website went down. >> So, that's a good question for Susie. >> And not to put you in the spot,
043Susie. I'm sorry. Um, we can, um, I guess my if we can maybe confirm that later if we want, but um, the review of it, I had no problems with the review. I just want to make sure that in practice we're we're doing that. So >> perhaps she like she can take that under advisement report back next month like how does that look specifically here at NES >> and and it sounds like there could be lots of options for how it can be done. I just want to make sure that if we're saying we review it that we review it. Perfect. Then do you have a question on that one? >> No. No. >> Okay. Um I'm reviewing some of the other notes for the superintendent evaluation committee because there were some conversations that were
044that we were going through the goals that he had. I just don't um how much of that am I allowed to talk? Is that is that a the superintendent goals committee has been talking through email about the three goals that he presented? Does does that connect to the evaluation committee or is that >> Yes, but the have the go has the eval has the evaluation committee approved the goals? >> I think you report out once they've committed. >> Yep. >> I just make sure you >> That's a good clarifying question. I mean they are they are going back and forth with Dr. >> Perfect. >> My only other question had to do with JLCJ which was concussions and head injuries that was last reviewed on May 2023 and it just said that um principal or
045designate will and it says this one shall. So I just wanted to make sure we're doing it. Uh the principal or design will annually review any NHAA changes to protocol and I don't I don't we do that. That's it. Everything else looked very standard and sort of bland. And I'd have no problem noting that we reviewed all of them. >> Did you have any questions, Jane? >> Nope. >> Okay. All right. So, in terms to be honest, this part was just slipped in here. I didn't even Is just saying that we reviewed all of these. Okay. Okay. >> Yes, that is sufficient. >> I am okay with that. Check. Thank you, Jane, for that suggestion. All right. take it away. >> Okay. All right. Um, I'm gonna start by I'm just going to give you
046guys what I had showed you last time just as a refresher. I'm not sure if you had a copy of I know you guys do, >> but >> Oh, this is from when we did the retreat. >> Yes. Yeah. So, I'm just showing them before. Um, and Jim is on the committee um as well. So what um Keith and I had done over the summer. So I'm going to give you a recap of what kind of the summer happened and then the recap of the meeting. So over the summer I'm going to give you the truncated version. >> Thanks. Um, uh, he had worked on getting a some local quotes, um, for kind of order of magnitude, what would each piece cost if we did certain parts of it, didn't do certain parts of it,
047things along those lines for each one of these concepts. Um he's not he should be done with that by our next meeting which is Monday. Okay. Um what I did over the summer was I talked to the New Hampshire um DOT both um their ADA compliance um guy and the guy in charge of um roads. And the feedback that I got was I've talked to him a couple of times, but before the meeting um that we just had, he had looked at these kind of really rough mock-ups cuz he's been to the site before. Um and said, >> which person is this from the >> This is the state. >> Um the ADA guy works for him. Okay. So, um, they both looked at them and they said, "These all in concept, look like they
048could work. Uh, we shouldn't have too many issues regarding setback or where we want things, things along those lines, barring an actual um, architectural work piece. So what the committee did when we met was kind of looked at these and said, "Okay, what do we want to do with them? How do we want to move forward um and figure out what the committee is going to bring to the board? We kind of talked about timelines and what we would ideally like to do is get these into a format that are architecturally sound. >> Mh. >> Um, and make sure that we have estimates on what things are going to cost to give you kind of like this is probably going to be the best bet. both for taxpayers and for student and staff needs. So,
049um Jim, do you want to add anything to that so far? What did I miss? >> No, it's summary so far. >> Okay, brief summary. Trying to be brief. So after our meeting, our committee meeting, what I did was I went back to um two people, Chris Rice from TF Moran and Keith and I chatted with him late last week and we asked him if he could potentially take these and do an first pass. >> Yeah. Um, and a first pass meaning like nothing crazy, just get it in a format so that we on Monday could be able to what he would do and he would say these are going to be your best architecturally to move forward with. So I asked him that would be great. Could you do something quickly? No, first pass
050I can get done by Monday. barring and this is where the ask is. One of the asks is if the board would be okay to release funds from one of our trust funds and I'm asking for $2,500 to have him do a first pass, then a proper architectural um drawing. That would be kind of the first drawing and that would be done sometime in October. And then the third thing that third thing that would be included would be um them coming to either the committee meeting or to the school board to talk about the wise, the war where's >> and what this project would be or both maybe. So, um, that is kind of the conversation that I had with him, with Chris Rice at TF Moran. Keith and I chatted with him. seemed like
051a reasonable amount of money to be able to get to that stage where we can get effectively an updated um very concise building plan with a really good idea of turning radiuses. and things that are going to run into problems with each one of the different ones that he's going to give us are like this is not going to work because >> right >> or this is going to add more because or you want these things here because he's going to have some thought process put around it that first draft will be done if you say okay it'll be done for our meeting on Monday and that's just a really first quick draft that he's going to get done tomorrow for Monday if we approve the money and then we will have by the end
052of October for the for the October meeting a really good idea of what's going to be the or a reasonable proper plan. Second ask and this is a conversation that I had with um the DOT um over the summer. The DOT had had um told me that getting the um lights across Piscassic, crosswalk lights across Piscassic, um they are typically, this is not an ask, this is a conversation, I guess. The lights across Piscassic. Um they are typically pick the cost of those. Yep. Right at the crosswalk. Whatever whatever crosswalk is over and whatever location that crosswalk ends up being, whether it's existing, whether it's moved in any shape or form, >> that cost is typically be born borne by the town, by the municipality. Um, >> who said that? >> The DOT. So there
053is a couple of considerations as we move forward on this project because it doesn't need to be decided now but I think it's a conversation that needs to come up which is could we take either money from the trust funds because right now our select board is struggling to keep costs down in their budget. um and they're running into some tough decisions because of um they want to put in they want to make sure that we have um EMT coverage things along those lines and they are trying to make sure to be responsible about that. Um, so as we move forward with this project, depending upon where we're at and what we're ready to go with, I think thinking about how it impacts our budget and adding in the crosswalk crossing, what the landings would
054be, what the construction of that would be, as well as the paving, putting it in our regular budget as a consideration for that. We want to think about it. >> Sure. and then that would be excluded from any bond that we could put in because what I don't want to do is get to a point where either this doesn't pass or it's not able to get put onto which we want it to to be put on for um the ballot in March and we still can't pave the parking lot and we still have an unsafe crossing. So, I think as we go through a budget process and we know whether we're going to do something for a bond or not, these are kind of some considerations, some moving parts that I think as a board,
055as a whole entire group that we can should consider. Um, I do not have costs for paving. Sure. >> But I do have an estimate from the DOT on what the crossing would be. >> Would you have a bonfire? It would be between 30 and $35,000. >> So, I do have a couple of questions. I also want to make sure I hear from other I think most three of you guys. >> You guys haven't heard this because this is brand new. So, hang in there. So, >> I'm going to hold my questions, but I wanted to see. Thank you. That's a >> Please add in what I have not because you have a little bit more information now than you did like last week. So, sorry. >> Thank you. Did you want to ask your
056question, Bobby, first or were you looking for me? >> Um, >> what I have to say, I think impact what we're going to discuss. Okay. >> So maybe hold my question >> here 24 here 24. >> So what one thought that came to mind for me after we discussed the appropriate use that you know we have the safety trust and then we have the building repair trust is I think what it's titled um is that we have these impact fees >> to me that was my question like we use the impact fees to pay for concept work by TF Moran. >> So I think that's an option. Well, just to be to to I think just to correct I think we used it to do um not not the site we used it to do
057something else >> not site work but that it was them developing the concept >> which is >> no it was um >> regardless boundaries we used it for for I just want to make sure for purposes that were accurate with what we're saying >> but we did use it to create plans for something >> y >> that was important um >> I can't remember the term >> do you remember Jim Totally the site plan. >> The site plan, but that sounds >> I mean it was the proposal that they came up with. They developed a proposal, >> right? So >> I would like to see us use expiring money that is used for the purpose for these sorts of things before we use our >> trust funds. That that was my main question and I'm
058glad >> wherever we can that would be great. >> I would approve that tonight. How many you have? >> Well, so in order to use your So if we want to if we if we want to so when we set the revenues and if we don't impact fees on revenue >> Yep. >> then if we ask then it's considered unanticipated revenue. If you want to spend that unanticipated revenue, you as a board would have to hold a public hearing to be able to accept its you have to have a public hearing um and then have the public hearing go to accept those funds. >> What's the timeline for that? >> So public hearing do have to you have to post um so there's certain posting you know in a circulation. >> So, it's like a
059three-we process. >> Yeah. Two to three. >> It's a process. Um >> Molly, can it be spent though first and then could we get reimbursed if we were to decide to >> So, as long as um >> not to cut you off, but I feel like if there is a timing aspect of this, >> there's probably nothing that would stop you from doing that. It's not like you're going to a a grant and them saying that it's approved, >> right? >> Um but you have to be prepared for whatever reason if for whatever reason you decide not to. >> Yeah. And this is less than $3,000. So not that I would want to do that. If it's less than $3,000. >> There we go. >> Okay. >> $30,000. >> No, this is for the if
060we want if the board wants to consider the crosswalk, >> then that could be a separate plan. >> That is something down the road. >> I would like to do that. >> We could use impact fees. This is this is kind of as we're going through the budget process and as we're going through this the only ask tonight is to get first drawings done and a concept for Monday. That's it. So that's less than 3,000. But as we're going through the through the budget process in the next couple of months, h how how if we need to do that, I'd rather have certain money, whether it's going to be for paving or certain things that we know we need to do and we've put off for a really long time. I kind of want insurance
061that we at least get those things done. >> Whether the town picks it up or us picks it up, I think that's a conversation that we can have. So when we built the current we um build it's under so under facility section >> paving that was a question that we were looking into as a result of the last week's meet. >> So we have paving in. >> So so when the voters vote they don't vote for an itemized >> correct? Yes. They vote for one member. And so when we meet the plan again in advance, things change. And so in that repair meeting, we have things that we want substitute like um but there's not necessarily a penny by pen. >> And so that's where I'm saying this $3,000 would come from in that. >>
062Right. >> So let me just clarify my question though. I hear you and I love that it's not $30,000 and and I want to make sure that we can utilize the expiring impact fees to potentially get that reimbured. >> We could because I think some of them are being expiring. >> Yeah. 9,000. I I wrote it down twice. >> 9,825 if this is 3,000 of it. We could we could >> I would like to do that if we could. >> Okay. And so either way, the operating budget would have to pay for up front. And then what happens is we spend the money. Then we take invoices, the proof of payment, copy the check, and then I send that to student canon and say, "Hey, we did this." Um, send the school back versus the
063school >> and it's early enough in the school year, but that shouldn't really be a problem, >> right? Still have to do the public hearing and the requirements. Well, related to >> I mean, you only have to do the public hearing if you want to go over your voted appropriation. Now, if you're going to take if you're going to accept the impact fees and just take that as a revenue offset, you're not spending that particular dollar. The only reason you would want to have public hearing is if you have spent your whole budget >> if we're going over the 30 years appropriation. >> Oh, and we're not doing that. >> Yeah. I don't recall having public hearing 3 years ago. We weren't going over our voters just from offset. >> So >> we could spend
064the $9,000 without public hearing. >> Yeah. >> As long as >> So there's definitely no doubt in my mind that people move to this community for kids. Um if we move to this community for kids and that you know the healthiest walking walking to school and and being a part of that, I think we should be supporting that in any way we can. And so my wonder is is is there any other additional things that we could do to talk about safety coming from the safety committee that would fall under that category as far as signage information for people about this project? Is there any sort of pieces of this? So if we were to pay $5,000, would they make a mockup and we can show it at the library? So what can we do
065so that the town >> So this is going to include this 2500 will include the first pass. So tomorrow like getting us ready to understand what is feasible and what is not feasible at our about our concepts um logistically geographically all those things and then getting a first drawing together. So that would be like um kind of what you've seen previously. It's not going to be super fancy. They've already done site work. They have all of the plans from the previous work. So it is going to be a short truncated but that will be ready for kind of us that'll be ready for probably the next not the next meeting but this the nemes. So to your answer your question what we're thinking about for all of these concepts is all of that. And so
066to kind of Molly's point, to everybody else's point about making sure that we're thinking about safety for the kids and fiscal responsibility as we're going through this process and we know, okay, we're going to need new signage. This might be a whole new thing we're looking at. um then if we need to have a hearing or appropriate different funds that are above and beyond what we're going to take out in a bond because I'm assure that some of that will be taken care of in a bond >> because it will be part of a somehow retransformed you know path >> right? So depending upon kind of where we land um 100%. But can we look at impact fees and things along those lines to defay? Yeah, we kind of have to we're going to have
067to think about that as a board in that can we grab some of that as the project goes through? When is the project going to happen? Because we can grab impact fees from this year. We can grab impact fees from next year. It's not going to reduce it a ton, but we want to make sure that we have enough in the bond to cover what potentially we're going to do and we want the bond to be reasonable to the voters. Joe kind of >> seing that. >> And so my understanding of impact fees is that they're there designed because the people agree that when you build increase that that money should be expended to support the schools. Yep. So my question and my wonder is if we're going to allocate 2500 to this, should we
068also have a conversation about asking Susie for a list of before any money expires, what else we need students have been whether it's inside the building or out. We were to go find every single dollar we could be spending and ask Susie to come back and spend it um in a way that supports growth, >> right? If we're talking about enrichment and we're talking about all those other pieces that we're going to be asking for, we should ask her to spend the whole $9,000. So that gets into an incredibly important question about building maintenance schedules >> and what needs to be done to this building in general to make sure that it is safe, it is functional, and it is comfortable for the students. And I know we talked about some building maintenance things, but
069with a new facilities person, that is probably something that the board can kind of reinvigorate this year and see what's going to happen and what's possible and what's recommended. Does that does that make sense? >> Well, there's definitely wear and tear on the building that's affected by all students being here. Be nice for things to be painted. It would be nice for the um gutters to be fixed. Sometimes things when you walk up to the front of the building, even some of the stairs could be fixed, the railings could be painted. That's all affected. And to me, it's those are impacts because our money's been allocated otherwise. And so I could say that any word on this, that's my opinion is that the impact fees are there, we should be spending our dollar. >> Yeah,
070we always try to understand when impact fees are going to expire and you use them appropriately within that window that we can use them. So yes, and now it's a question of what what we're going to use them on. >> Okay. Um I'm going to just serve to us back in. This is really important conversation. Um I want to what I'm hearing is that we would like to um spend $2,500 for this additional um work through uh TF Moran, which will be very useful. >> Yep. Um, and the plan would be that we would expend it and then we would look to get reimbursed through the impact fees. Do you need us to vote on that? I don't think so. >> If we're doing it part of our operational >> Yeah, it's just executing her
071maintenance plan and then um when we purchased or received this service and we came to Dell, >> we will we will I will submit to Zoom >> and we'll plan to get the reimbursement. >> Send us It won't necessarily be a reimbursement. It's but it will be a revenue offset to the expense. So >> I'll try to use it correctly. >> So So we we are going to spend that $2,500 as part of our building appropriation. Yeah. >> But then student candy would send us $2,500 in revenue. So at the end of the year, if you remember, your fund house is a combination of expenses left for the claim. this 2500 people >> to offset the expenditure that we did >> and the only time you would need a public hearing is if yeah >>
072you're not just going to have it as a revenue offset but if you really think you're going to appreciate your goation >> right >> so I I would like us to do that if possible >> okay I have one more thing to add >> I have two asks that I haven't respond >> this is a do not exceed by the That that's up to yes >> up to and do not exceed 2500. >> So the vendor is TFR. >> Yep. >> And it's 2500. So I'm just asking >> Great. Thank you. Sorry. Go ahead. >> That so that All right. Um I'm sorry. I don't want to crack on the whip, but I do I just want to make sure we don't understand. >> We're like a little over here. Um I also like Brian's
073suggestion. That's one of the things I was going to ask Susan, not to give you a list of things to do, but I do think you have the best intel as to things that we can do. I've heard um mentioned several times the idea of painting um not just painting. Yeah. >> Exterior, but even like the the parking lines. Um I if it's a matter of hiring a painter or just buying a gallon of paint or whatever it is. Um, >> so that's do you put the car for the horse or because if we are going to do a paving then we've spent money on doing parking spaces. Do we just do it all at once? >> Correct. >> That's where we are right now. It's a >> Can you I think if you have
074a list of those things it would be really helpful for us to um prioritize and sequential >> that would be really helpful. But >> you want that by the next board meeting. Is that a feasible thing? >> Yeah. >> Ellen, what are you gonna say? >> I don't think I have anything to add. >> Are you sure? >> I'm positive. Yes. >> Um, were there anything else in the >> So, no money will expire between now and then. >> No, it's December. >> We have until December 10th, right? Yeah. >> And our December board meeting is before December 10th. >> Well, we have a November we have a November board meeting too in October. >> And in December, we're the first week. >> I was just at Yeah. So our December board meeting is before
075December 10th. >> Yes. >> So we should be fine. >> Yeah. Because we're usually within the first seven days of the month. >> Yeah. >> And so when TF Mar sends us the invoice, I'll go ahead and >> Yeah. So I'm meeting with Keith and I are meeting with TF Maranch tomorrow morning. I will let him know. >> Run quickly like a bunny. >> You want to email me the letter? >> That is what my next question was. The process to make sure that um he knows where to send stuff. >> Yep. So I just see one of the councils fail to open up a purchase order if the approval is okay or approval to purchase I should say and then when we get the invoice Susie I'll check with Susie to make sure that
076okay check and then I will contact to ask >> great perfect >> and then one other point of clarification is that we do have in this year's budget we have um a one half day per week of the facility staff from the SA facilities >> who can do some of this work. Yes. >> So that is also like the reason why I stopped myself from saying because I hadn't yet formulated my thought but a lot of what's h what you're requesting is already being done through that process and that's why we put that in place and don't forget Rusty Listister was I want to give him a shout out but Rusty was kind enough to help us give us that preliminary we can utilize Susie did have input at that time with regards to the
077things frying that you're referencing. So, and we did do a thorough walk through and whatnot. So, I just want sometimes I think it gets lost as to like >> we forget like all of the big things that we have already done. We are we're very comprehensive. >> Well, Susan, to that point, when you make that list, if you could include to Ellen's point, things that have been done and and already accomplished because of X, Y, or Z, that'll just be really helpful for us to see concretely what has been done but is yet to be done. Um, I'm sorry your ask was so many layers. I just want to make sure I >> So the initial asked >> No, I got it all but I want to just respond to it. >> Go for it.
078>> Um, sorry I know I cut you off too. Um, you had asked if we can have the this person with this money would come to you said the committee or the school board. I feel like it would be most appropriate to come to the committee since you guys are >> Yeah, he actually has it on the schedule right now to come on Monday to the committee meeting. >> Um, and >> of the TF man. >> Yes. Yes. Yes. So he has it to come on Monday to kind of because if what I didn't want to do is say, "Yeah, you're good to go. I'm we've got the money in hand because I have that authority and I don't." Um so I wanted to make sure that we did this first. They were able to
079quickly put the mockup together and then sit with the committee >> to say, "Hey, let's talk a little bit more." um I have communicated everything in my words to what importance things should be and I think that them him coming to the meeting will be really helpful to be able to start solidifying our you look like you have a question what do you have as a question >> no I agree I think that >> to come to you >> essentially our maybe more than once >> just the the impact fees there use them or lose them. >> Yes. And it goes back to the developer. >> You mentioned there's also something expiring January 26. >> So student can maintain a list of impact fees um by developing a >> I had a picture of it.
080Yeah, it it is available >> but I'm I'm just wondering there may be additional preliminary expenses. >> So before we expand everything that isn't necess project >> Yep. Yeah, you know, we might want to make sure that we have the balance there and whatever might be available, >> right, >> for January to draw. >> Correct. Yeah, that's going to be really important data um for us to have. >> Well, and the same premise would apply that applies for the funds expiring in 2025 that you have until like the 12th month of the year to as long as you have a plan to expend those funds. I do recall just um when we had it in front of us, even though it might not be the most up to date, a majority of of them are
081expiring closer to 2031. The the so that it's like about 10 grand that is expiring soon, but the rest of it is >> I'm just thinking you're hoping to get this advancing next year expense. Yeah, >> which is part of the reason why I like the up 225. I know you had thought about, you know, spending more of it on things, but Jim has, I think, brings up a good point. If there's more mocking up of designs that we need to do to get ready, for example, for >> Yep. um it all I would expect that by our next meeting I will probably come back and say okay these are the things that we're going to need to go to the public to the select board to go to the zoning board to go to
082all the other things and it needs to be >> not the first >> right >> the first the first drawing it's going to need something a little bit more comprehensive and understandable um so I expect that I'll probably end up coming back next time and asking for a little bit more to do that. But um right now, let's get to our meeting and make sure that we have it. I mean, if you guys want to say, "Hey, you know, as long as it doesn't exceed X, Y, and Z, just let me know." But I'm remissed to do that without a conversation with kind of the board and its its budgetary impact. >> One of the things I >> because I don't know what that number is. One of the things I would like to see
083and I because I watched the video of the committee is somebody from the safety committee uh or multiple people attend when we have more information attend the select board meeting and share this information because I do think I hear what you're saying about expenses and trying to keep costs down but there is a very much a desire by the police by the board to keep our pedestrians safe and so >> um something like the lighted crosswalk book might fit nicely into something that the town may already have intentions to spend. >> And so if they knew that that was maybe a part of it. >> So that is something that um the committee has talked about in the past. Keith and I have talked about kind of next steps and it will likely be probably
084Keith and I and a few other committee members if if they would like to talking to the select board, talking to the planning board, the zoning board, the conservation commission, and um you know doing making sure that a they're aware, >> b they don't have any problems with it. um and see just making sure that um we're getting the word out on what's going on. So there'll probably be some community outreach as well, things along those lines. So >> question just in case needs it, can you just make a motion to accept the >> I think we do need it. That's >> just in doubt. I doesn't do any harm. >> I'll make a motion to accept. I'd like to make a motion to accept up to $2,500 from Sumaken from impact fees. >> I'll
085second that. >> Thank you. All in favor? Any discussion? >> Perfect. >> I Yes. >> Thank you. >> Thanks, Molly. >> Can I just add something? >> Please. >> Um I just want to appreciate the people who are involved in this process because it is a phenomenal group and it's um it includes parents, community members, administration, faculty member, central office, school board, it is a really nice representation of the community at large and they're putting in just flat volunteer hours and it's a it's a phenomenal committee that it's very smart um really thorough, lots of different eyes on from different perspectives. It was very well done. I >> I couldn't agree more. I thank you for recording them. I know the audio is is not the best, but it's still pretty good. You can hear
086it. >> Okay, good. Because it is, you know, when we talk about ADA, it is important to think about accessibility to making sure that we're all projecting so that folks can hear. >> But I agree. If you listen to them, you hear really great animated conversations, great ideas, and a variety of perspectives. So, thank you. >> That is a Thank you for that. Um, I was remiss in saying something like that, so I appreciate it. It's that you are absolutely right. So, they are um keeping me on track, keeping Chris on track, making sure that we have the best shot possible to potentially have this on the ballot for March, something that's going to be a nice balanced u proposal. So, >> to that point, just a thought or a suggestion. I know a lot
087of people are volunteering their time to do this, including folks who also come to this meeting. So you guys um is there any pos well and you're here now right but you don't have to be here now um >> um but is there any way um for those meetings to happen on a day where you're already meeting so that you don't have an additional I'm just conscious of all the meetings that you guys have >> I mean >> is it's just not possible is there a way for us to maybe delay the start of our meeting a little bit >> please don't do that >> well I'm not doing anything I'm I'm asking question. >> I can't I could not do that. >> Okay. >> Well, thank you for the >> appcate. >> Okay. Well,
088>> thank you for your on me, please. >> I mean, it is. We definitely appreciate it and I think it's a good I think it's a good suggestion. I James sounds like it's not it's not suggestion for you, but I do think it's something to be certainly mindful of. And the other thought is, is there a way for a person to attend virtually if even though the meeting is happening in person? >> Um, technically yes, ideally no. >> Um, so it is harder um to you think about the audio on a on a Zoom. Y >> we've had a couple of members that haven't been able to make it for, you know, a few meetings and it's typically one of those things where it's all right amount of out and um you know, I'm I'm
089meeting with a few people just to like >> and you have discussions in between. So that's >> I'm going to do discussion, make sure that everything is all said. Do you know what's happening? I try to send out a wrap-up. Don't know who's that great about it, but at least we have >> um some good things in >> Monday. Palava will be bringing pizza. So, it's >> good. I was going to say, you know, any of those things, I'm happy to help as well, but >> All right. So, thank you. I just wanted to acknowledge that. I know it's a lot of extra. >> No, I appreciate that. That's helpful. And um it's hard to make sure that when we're balancing so many people's calendars to um >> Amen. >> get a a good date
090for everybody, but the um it's an incredible group of people and they are all working their butts off to make this happen. >> We are meeting for 90 minutes at the next meeting. so that we can like be especially productive. Good through adding additional time. >> Well, the good news is not only did that cover our committee agenda item, but it also addressed our 8.1 preliminary discussion. >> Ding ding ding. >> So, two for one. >> Moving right along. Anything else on that? >> Um, thank you. That was really helpful, James. >> Uh, no. I'll um I will let you know if there's anything that um probably comes up um in the next meeting. I am hoping that for our October meeting we will have something solid that we can kind of really look at.
091>> And I'll ask Chris at TF Maran tomorrow um see if he can do two meetings, one on Monday and one with us in October. Great. Um, okay. Anything? All right. Nine. Old business. So, the roof facilities update. >> Happy to report that the energy recovery units were installed and thus far we do not have an owner in either room. >> Awesome. >> Beautiful. And they're both functional, operational. Kids are in there. Yeah. Beautiful. >> Yes. >> Yay. >> Um, okay. The uh item 10 is um a new addition to our agenda. We at our retreat um suggested having a suggested agenda item bullet just so we could talk about things that we may or may not want to add to the agenda for next um month. It doesn't mean that this will be on
092the agenda, but just an option to for folks to have some input for me and uh Ellen to discuss. So uh does anybody anybody as far as I'm concerned anybody can suggest something? >> Okay, for the moment >> I'd love to see student work at some point. I'd like to see students. It would be great to hear from teachers. It'd be great. It'd be great >> school board meeting. >> It would be great to just um hear about what's what's going well. >> Yeah. >> Now, we typically have, you know, once the school is rolling. >> Um >> you'll have a you'll have a data presentation um next month and then you'll have a student presentation in November. >> A what presentation? >> Student presentation. >> Thanks. Knowing that you guys are interested or that
093knowing that the community is interested in Richmond and those types of opportunities, it might also be good for us to know where we're starting. So, is there a list of extracurricular? Is there any way that we could have a presentation just of like what's available? Because if we're trying to think about where we want to go as a community, it would be nice to know now, hey, we don't have we have Girls on the Run, but we don't have like what are the, you know, what are the extras that could come out of the community? Um, so that we can really route the support up. Um, >> for you next meeting >> be interesting to know what students want to see and what what you know what people want. So >> would it be easiest
094to have that as part of the report or >> Yeah. or what? Whatever. I'm happy with whatever. Maybe you can talk Ellen and Susie. >> We can Susan and I will talk through it. That's a good suggestion. >> Even just like an idea of what's here now, you know, and like where are we headed because that's >> Yeah. >> Good. >> Here you go. >> Um maybe a list of >> programs, stuff like that. Yeah. I I was remiss in not adding that um at the end of the summer we had a um senior leadership all the principles with our new superintendent um and it was very clear between that retreat uh convocation and subsequent meetings that um Dr. Andriski definitely has a vision. Um it's very clear and that has been um wonderful for
095us. Most educators are really good soldiers. They want to know what the vision is and how to get to it. Um it's it is just been a really uh smooth and great transition um from the former administration to this administration. It's really exciting. >> That's good to hear. >> Thank you. Um I thought you had an agenda item for next month you just wanted to >> but feel free that's sort of I think the space you want to create. Um, okay. Our next meeting is October 2nd, uh, six o'clock, be here or be square. >> And then there was a conflict for the November meeting, right? I didn't add to the agenda, but I would >> um, well, I I That's right. >> November 6th is the date for that the meeting that month. >>
096November 6th is what we have. >> Thursday, sticking with the first Thursday. >> Yes. And I will be out of town that day. And so my my thought was we can either have it in my absence if we can do that as planned and then have the vice chair. Yeah. >> Is it November 6th? >> November 6. I would be perfectly comfortable personally with that. Um or we can move it to another evening and I forget what we had suggest. >> The fifth doesn't work for me. They're leaving that that >> the third the fourth. >> I cannot do the third. I'll do the third >> and then the fourth is election day which I'm around. Can we do it on >> you? Probably it's not ideal. >> Clarify. It's the 11th. >> The the
097no school day is the 11th because that's the that's Veterans Day, but I think the 4th >> I think that's >> November 4th is the election day. >> Yeah, that's >> um >> but we we have we have school. So >> yeah, it's I think it's the primaries, right? >> So it's an option if we want to. >> Yes. Does does the board have any preference of keeping on Thursday without me? Which I'm I'm totally >> It's completely up to you. I >> I mean >> Yeah. Sorry. >> No, no, no. I was probably saying same exact thing. I think it's completely up to you. Um we can look at other days. >> I mean, one of the thoughts that comes to mind for me is that we as as an integral member of the
098safety committee, um it does feel as though like we are working hard and we are under a bit of a time crunch. So I my recommendation is that if possible we have the whole board here to continue the these really thoughtful critical discussions about this project which is it it is a big deal for this community. >> I'd hate to have you miss a month >> not miss it but I hear not have input on it >> and I have a a committee that I could go to if I I double booked that night >> on the on the sixth. Anyway, >> so the fourth could work for you. >> I can do the fourth. >> Okay. Could the >> we have something until 4:15? >> Um >> the 4. Yeah, >> but we the
099evening would be fine. >> Can we do it at >> a different time? >> Maybe. Let me >> depends on the time. >> I know. Let me check my other schedule >> like earlier. >> Let me let me look at all the schedules I have available. about 9:00 >> and then we're looking at I think no not 5. Don't do that to me. >> 5:15. >> Uh um we have our pair negotiation until 4, >> right? >> So we >> I get some pizza and keep going. >> Yeah. So there are boards that meet at 4:00. >> You okay with that? Oh my god. You just your your eyes were lit up. >> I love that. >> Okay. I mean that's I I didn't know if we could even say that. Yeah, that's why I
100didn't mention it, but okay. Good. Yeah. >> I mean, I think the key thing to remember is that, you know, we can change the date as needed. We try to be as consistent as possible knowing they're extenduating circumstances and then obviously we're going to post it so that we're informing others and we're staying here. >> I think that would be okay. >> Moving it to the fourth. >> Oh, Molly, I'm sorry. We didn't >> November 4th. >> Are you okay with that, Molly? >> Yeah. >> Four, right? >> Okay. >> And we'll get food. We'll get your stuff done first. How's that? >> I'll get dinner on >> you going to bring you gonna bring pizza. >> I thought pizza. >> I mean, I don't think that's necessary. >> If there happens to be pizza
101arriving here, nobody's going to >> Nobody's going to >> No, I Okay, let's let's let's let's do it. >> 4:30 or do you want to put like >> No, we technically we have it from 2:30 to 4. >> That's accurate. >> So, we cannot should not have it here. So we could roll right over 4:15. >> Well, >> I blocked my work schedule for a fact. I probably shouldn't till 4:15 just in case. So >> yeah, I I think they had a conflict at 4. So we couldn't, if I remember correctly, we couldn't go over four. >> So I think we should do it at 4. Even if we start 5 minutes late, I think that's okay. >> Okay. >> Is that all right? >> 4:00. >> All right. So, the next meeting is as
102scheduled on October 2nd, but then November is November 4th at 4 p.m. >> Um, let me put this in all the visual calendars. >> Okay. I have nothing else. We were going to go into nonpublic. >> Um, so I'd like to make a mo. Do I have to make a motion? >> Yes, please. >> Make a motion at 7:24 to go into nonpublic. Second. Thank you, Jim. >> I'll second that. >> Thank you. All in favor? >> I I I All right. Thank you. >> All right. Um I it is 7:35. I'd like to make a motion to um come out of non-public that we entered um under 91A section C. I neglected to say that earlier. Um do I have a second? >> I. >> Thank you. Um all in favor? I >> I
103Okay. And I will make a motion to adjourn at 7:36. >> I will second that motion. >> Excellent. Consider us adjourned. >> Yay. Thank you. Thank you.