001Welcome back everybody. Forever I know. Okay, so I got everybody in agenda. So I'm going to go through the agenda really quickly and if there's anything you guys want to add to the agenda, like let me know because I um kind of Keith and I threw this together, but we didn't kind of talk to anybody about it. So if there's anything you want to add or anything that comes up that we need to discuss, that would be great. Um, so I have an update from Keith and I and what we've been doing over the summer, which is kind of >> slow slow but roughly >> slow some progress. Some progress. Um, I have given out to most everybody like kind of our an updated plan for um, you know, different options. Um, and some of
002them are a little bit updated, not too much. I think we added our fourth concept in, um, which was actually a really good one. And then, um, what we're going to do today after kind of Keith and I give you an update of what we've been doing over the summer is kind of review these and prioritize them. So, kind of kind of stack rank. What is what do we think is most feasible? what do we think are some of the good things about them and um kind of figure out where we want to go with them. What do we want to get as our end result or close to if it's one, it's two, if it's all four, what we want that to be >> and what will have the most impact for the best
003amount of money, right? So, what's going to provide us the best solution and for the safety program for what we're trying to solve? you know, rather than doing bits and bits and bits, you know, there's something that's going to be, you know, one, it might be a little bit bigger chunk, but it's going to solve a lot of our problems. >> Yeah, exactly. >> That's kind of where we're going to do. And we have some more leg work to get there, but mainly pricing. >> Yeah. But >> Oh, that. And then also thinking about if if we want to look at phases, we I think we should for for this look at do we want to do this all in one fell swoop? Do we want to look at phasing this in over a couple
004of years with different types of impacts on um town tax dollars, things along those lines. And then um the next piece of it which is separate from looking at the plans but is really looking at starting to talk to all of the different town boards about what we're doing and how we're doing it because this is going to be contingent on um a lot of different uh approvals. A lot of what we're doing here is going to be zoning approvals. The select board is going to have to make some decisions on um financing part of this as well. Um which I'll go over in a little bit. The conservation committee is going to have to sign off on this if we put any more pavement than we already have in there. Um and they should
005just be aware of it in general. And then finally looking at, you know, when do we want to present to the school board and kind of have a brief conversation about do we want to put this potentially on the ballot? with the school board, put it on the ballot for this year or next year or kind of the timeline in there and then communications to community so we can do this in parallel where we can kind of go okay we're we're at a state where we kind of know what we want to do now probably by next meeting I think we should know that what we're going to present to the board and then planning for whatever we do whether it's paving whether it's phase one phase two or the whole shebang getting out to
006the community and how we're going to do that and plan for it. >> Um, and then figure out when we're going to talk next. >> Yes. >> Can we just ask a question? How much involvement would we have in things like bids and approvals and all that? I mean, I would think none, right? >> So, has to do that >> techn So, there's two answers to that. Realistically, none. But, um, my suggestion to the school board would be to kind of bring all of those back and kind of just get a swag from this group. That would kind of be the ask from the school board. And to be honest, that is formal bids versus kind of what we're going to talk about probably next meeting, which is kind of getting a swag on stuff
007is different. So the formal bids can't happen until after we have the money. And what we're doing, well, Keith is doing it, we are doing, Keith is really doing it is kind of giving getting a based on what we know what's the range that we're looking at so that the school board can more carefully ask for the money that we're looking for versus going this is what it's going to cost and it might be you know this or it might be this. So, >> so these other people you were talking about to contact is that for us just to sort of see what the stumbling blocks might be. >> Yeah. >> So, it's what are the stumbling blocks? What are the approvals that need to have to happen and general awareness because all of these
008people on these boards really should know what this project is and what the impact is going to be before we get to the ballot box. >> But what about before we get to the school board? Um yeah. Yeah, we can absolutely do that. The school board um I will talk to the school board about it and kind of get more meetings next week. >> Yes. >> Um so I I'll talk to the school board and see if we should have a representative from the school board who's knows about this going to those. We can't have a quorum going. So, we can't have two schoolboard members going because that makes it a schoolboard meeting. Um, but yes, we want that process to be taken into consideration and will most likely be a representative from the school
009board and hopefully a representative from this board to answer any questions, go through the process, and um just make sure that a they're aware, b if we've forgotten something or if we've overlooked something, they're going to let us know. And yay, I'm happy for that. Um and then we can also talk about um different budgetary um things that need considerations essentially. Does that answer your question? >> Yeah. Sorry, I didn't mean to rail. >> No, no, no. That's not too railing. Not at all. Okay. All right. Um do you want me to go and then you can go? >> Sure. >> Okay. So, what I have been doing over the summer um has been effectively talking to a number of different uh New Hampshire DOT groups um and TF Moran and a couple of others.
010And those have all been centered around um seeing what the viability of any and all of these plans are. And um the my conversation with the DOT ADA compliance gentleman was really helpful in that um from our very rough sketches and he he and the New Hampshire DOT gentleman both have walked this property um a couple of years ago. So I spoke to them. The ADA guy was like, "Anything you do is going to be better than what's there." Absolutely anything. Um, >> now, >> so realistically, they're not worried about what we move, where we move it. Um, that will very likely get an approval. However, one of the things that I wasn't aware of is that anything we do has to be approved by them. So, it has to be approved if there is
011a new entry or exit. Um, they're not in control of what's on our property, but they also are in control of what happens to the road front. So, moving the crosswalk, changing where the stairs are, putting in a ramp, all that stuff has to be approved by them. Hey, how are you doing? >> Hey, sorry, I forgot the paper. >> No, no, no, you're good. >> When um when you say them, is it both groups? just uh the New Hampshire DOT has to be the traffic bureau specifically >> because if we move a crosswalk that goes across Chris Cassich that's the traffic bureau. If we put in another entrance or exit that's the traffic bureau it affects traffic flow. So um they need to be aware of it. when they were looking at I I
012did have him look at all of these um on the only rainy day we've had this summer it feels like. Um he said that they all look great for now. I mean without CAD drawings which you're working on and a couple of other things but these sketches are all shouldn't have an issue regarding setbacks and regarding um kind of sight lines and property lines things along those lines. That is up to the district. So that is up to the select board, the zoning board, things along those lines, which is why we need to start talking to them. Particularly where we have our driveway right next to the fire station, there's a setback there. But if we make a change there because we're changing something else and it's for safety concerns, that is typically not a
013problem with um zoning boards, things along those lines. But yet another reason for us to chat with them. Um, one of the other things I did find out which, um, is really good to know, is that if we put in any type of crossing walk, and they are called an R RFB, a rectangular rapid flashing beacon. I know it's super specific. It's great. Those are typically paid for by the town, so by the district. And that is because they are not on school property. So, um it's across a public road. These do not they're solar powered. They are not um hooked into any type of power source, so they're easy to install. They're relatively inexpensive. Um and I have informally chatted with one of the select board members who just happened to be walking her
014dog when I was walking my dog. And um we just need to make sure that the select board is aware of it, what the pricing is, and we they need to get it in. They need to know that before their budget season starts if we're looking at putting this on the ballot in March. Um so they just need to be aware of it. Um when I did talk to them, there are some funding sources that are available to these types of um projects. However, they only come through years after they've been submitted, 10 plus years. >> So, that's not really an option for us. Yeah. >> So, um >> So, can they can they be acquired and then >> No, no, >> they can't be they can't be started >> years for the project. >>
015Yeah. And that doesn't really help us. So, >> okay. >> He was like, "Yeah, there's a bunch of them and they're they're not it's not it's not feasible for something like this." Um the suggestions that the DOT gave me was to talk to all of the different um the district. So the select board, the zoning board, things along those lines to um with all the concepts to make sure that they know what the road impact is. they know the restrictions of um this the you know where boundaries are going to be the conservation committee just in case you know something is going to impact conservation things along those lines. Um if there are new sidewalks or ramps that are going to be constructed on the front the department of environmental services needs to be just
016made aware of it. However, if we go out and have these if we get to when we get to a final stage of this, realistically, we're most likely going to have to go back to TF Moran and have new concept drawings updated and that will typically take care of that. The environmental piece of it will be will be checkboxed. Uh they usually um will be able to get through that permitting authority. So the recommendations in short were to go through the zoning board for updates um on plans consideration any um waiverss or thoughts that they have go to the select board for um letting them know about this any considerations that they have and then um making sure that they have the information about the cross light because I think that should whatever if we
017don't if we do nothing we need to do that um at least in my opinion and then the police department just as an FYI and then um what we present to and when we present it to the select to the school board um and as a >> department doesn't need anything >> they don't but they should be informed so police and fire thank you for that that's really important thank you for that um correction so police and fire just as an FYI and if they have any consideration and the fire department's right next door they should know what we're doing it's kind of nice to know Right. >> Um, >> what about the regent? Does it have to be approved by the >> No, >> it does not have to >> approved by the I'm
018sorry. >> SAU SA 16 does not have to approve the changes to the property. >> No. The property is owned by Newfield School District. >> Okay. So, does Oh, so school board is >> Yeah. Well, yes, in kind of kind of, but there budgetary authority over it. I don't think we're >> Yeah. I'm sorry I missed the question. >> No, no, no. It was like who kinds of owns it. So the >> school board is >> the district owns it. >> Field school district owns the property >> and they're an entity under the opices of SU6 but they are their own entity. >> Yeah. >> Fields each school. We have seven different school districts underneath the umbrella of SU6. But each they're all >> So we don't have to worry about taking it to the
019big board. >> No, no, no. You never have to do that. The only >> Good question. Yeah. Yeah. Yeah. Go ahead. Did you have a >> Oh, the other thing that we'll probably need to talk to select about is plowing things along those lines. If they're still going to be okay plowing gratus with any of these changes. >> Um, yeah. >> And I'm a cemetery trustee and our border goes right there. So, if the crosswalks changing or anything like that, you might want to let them >> That's a good one. I did not think about that. Yes. Uhhuh. >> Sorry. Could you repeat that? I'm a cemetery trustee in town. So, you might want to let the three cemetery trustees know, too, because Locust Grove's right there. >> I'm trying to connect offline, but All
020right, that um I'll put that in there. That's really important. >> Then who has to sign off on the snow plowing? >> That was the town >> select board. So, the town um plows They don't do the they do the big plowing. They don't do like the shoveling or anything that near the doors, but they do a big plow um when there's snow. So, and they provide that as part of the town budget. So, um typically for other schools, the school district does it. So, this is a nice cost savings for us. If they are not willing to continue to do that if we change these plans, then we would need to know that because that's a budgetary concern that the board needs to take into consideration. But I don't see that happening yet. But
021it's still a consideration that we want to make sure that they're aware of and that they're still okay doing it. >> Has the plan got a huge change other than maybe an additional drive. It might be easier for them to do it because it'll be a U in some cases versus a loop. >> Um, >> I don't think it' be might be a little bit more, but I don't think it's that much more. We're not adding in >> a whole pave lot. We're adding in smaller pieces. So, >> it's not a taxpayer concern because the expense just shifts from the town to the school budget. Well, yes it does, but >> there's less to plow that you >> So the town plowing will go down, but the school will go up and it's a wash
022for a tax. >> Yeah, potentially dep potentially depending upon who we contract with and all kinds of other different >> reasonably, yes. Um, okay. Let me just double check that I hit everything that I wanted to. Um, I think that's it. That's my big those are that's what I've been working on. Um, the Oh, the last thing was um last time I talked to the school board about this project, we had um we have money in our school maintenance fund, which is not that much, but we have money in our safety and security budget. So, we do have the school board can and is willing to fund, you know, some updates to the plans and things along those lines, but we need to get to a position where we know what we want to have
023done first. >> Yeah. >> And with that, >> one quick question. Yeah. >> For the safety and security budget, is that annual or is there just one sum of money that we can spend at once? Good question. Um, so we have trust funds and there are four different trust funds currently. Um, there these were two I was talking about. The safety and security trust fund will have about $62,000 in it after we add in the $25,000 that was passed from the March um ballot. And then the school building maintenance fund will have just under $38,000 in it. Um the goal for each one of these funds is the maintenance fund. We have a trust fund goal of $150,000 and it's significantly, you know, less than that and we only put $10,000 in it this past
024year. The safety and security one, we increased that one. No, no, no. Sorry. We increased the school maintenance one by $25,000 to get up to 37. The safety and security we only put in 10 grand. That was also passed by the taxpayers and it's at 62 and the goal is 50. So that is likely the one that we'll utilize because it is technically overfunded. Um I don't mind if things are overfunded, but when they're underfunded, you know, um that's when we need to put things in there. So um there is a little bit of money that we can utilize to make sure that we can get the plans that we need to ensure that um we're going to the taxpayers with the right layouts and all the things. >> Okay, I've talked enough. >> Go
025ahead. Well, she did a lot more this summer than I did. Um, so my focus was basically working on the scopes to try to meet with the get pricing for the individual scopes. So, if you look at the reviews of these plans, um, and the concepts are pretty good. >> Uh, there's a lot of overlap and a lot of the same things. So, what we're going to do is break all these down into scopes and then we're going to meet with start meeting with the um contractors to get pricing on those respective scopes and to start applying it. And that's where we'll build our our ultimate final concept. Um, and remember these are just order of magnitude type type pricing and um, you know, very simple basic. I mean, it's going to be a little
026inflated, but um, it'll be all right. >> I rather little inflated because we don't have exact drawings, >> right? But it will be a closer because we're looking at like you said order of magnitude. It will be okay if we're just going to do this piece. If just we're just going to do this piece. So it'll give us a good idea of >> how we want to carve things out. >> I think it'll be helpful if you're going to a ballot too because last time one of the challenges was that big number >> no supporting data and that that was one of the triggers for people. >> So we'll we'll break it be able to break it down by scope. If you look at it, there's a handful of anywhere from five to 10 different
027scopes, you know, from the the sidewalk to the gravel road. And if you know, by that point, you can, you know, the contractors know what they need to do to fix that gravel lot. You know, come in, strip, you know, foot and a half off, bring in sand and gravel, blah blah blah blah blah. Same thing with um, you know, tearing out this sidewalk or this road, putting a sidewalk in, you know, repaving all the way around. they know what they need to do. So, um, but we just need to separate it so that when the time comes, we can go, okay, well, we're not going to do that. We bring this one in. >> It's a great idea. >> And that way, we can mix and match with the different prices. >> Perfect. >>
028And which will also help with our phasing. That's why I said we're looking at what's priority. Now, priority is probably not the gravel. It's more dealing with the the crosswalk and the stuff in the front. So that way we can start phasing and doing the the big ticket items or the big um big impact item ticket. So that's kind of what I've been looking at. Um the I have the CAD drawn. Um I I am a little rusty on CAD, but it's it's coming along. I'm just trying to make basic so that you know when we do go to the board or when we do go to whomever, I have a little bit better concept picture than than this. These are good. But if I can, you know, we got TF Moran's drawings, so I
029can modify them and um at least make it a little bit more reasonable. Uh the only thing I have is I am starting that this week. I'm meeting with uh Ben Holmes on Thursday at 4 if that's okay. We're going to go through all this and I have another contractor lined up, but he hasn't confirmed yet, so I'm waiting on that. Um, but yeah, Ben is uh pretty excited about the opportunity. So, um, he's coming to do it. Uh, the other thing I did was your tanks out back. We I was talking to um Steve Schop in town. He deals with that. He's the one that said basically it's a maximum budget of $15,000 because once you hit 15,000, the state takes over. >> So, and it's not a 10-year funded thing. So it becomes
030a bio remediation type work. So um he said budget 15,000. >> Okay, >> that's really good to know. >> What are the tanks? >> They're buried tanks. >> Yeah, two buried oil tanks >> from I think it was from the old house that was there. >> Uh no, that was industrial. >> That that's commercial. I mean you probably have two >> two at least two >> Were they for the school >> thousandgalon tanks or something? Yeah. I don't know at what time. Probably from probably when this edition was built, but they're they're right over there. >> And they have to come out. >> They don't have to come out. >> We probably They should take If they're not leaking, they don't have to come out. If we don't If our plans don't interfere with where
031they're located, they don't have to come out. If our plans interfere with where they're located, they need to come out. >> These are school use oil. >> They're on natural gas now, right? >> Yeah. So the the oil tanks are right here on the road. So there's a couple on the side. So there's a couple plans that >> would interfere with it. >> But again, if we're in there digging, you might as well >> take them out. >> Yeah, >> it's better to just get rid of them. >> If if it is something like 15 grand, >> it would be nice not to have that potential contaminants. My only concern is if you don't have to and we could effectively cap it, you may not want to dig them up because if they don't need
032to be touched and say they're dug up and there's leaking, then you are you have to clean it up. So, I just think I wouldn't do it unnecessarily. >> That's a good point. >> Some other type of plan caps it doesn't cause more harm. >> Yeah. Okay. That's a good point. We don't know yet. >> We don't know. know we're not going to know until we do actually do the engineering study for it which is going to come once the concept is approved and we're moving forward and TF Moran is starting to redo the work then and develop the scopes and the bid plans then we'll know if they have to come up or not >> it's good to have it on the list though so >> yeah no we'll put it on the list
033just because if we take >> actual challenge >> yeah because that would probably put a wrench in things >> if there was contamination I would assume I think two of the plans go right over it. So, um, >> are those the ones that have the the widening and turning? >> Yes. Yes. The ones that run have a road that runs parallel here. >> So, the ones where we've created space and just move the driveway over, those go over it. >> Yeah. >> I have a question because you mentioned talking to contractors. So, are you just talking to people you happen to know? >> I know them and they're professional contractors. >> Okay. Well, that that's fine. But one of the things that I've been hearing from the town select board is that they want to
034be better about requests for proposals. So, >> agreed. >> They will probably require >> we we are required by law to get to put this out to bid. >> Yeah. But there's there's putting out to bid and there's putting it out to bid. >> Yes. And 100% this is giving us a swag. We're not we're going out to multiple people to give us an idea of what what the range is. The board will have to formally request bids and to to price this project out once we have it passed by the town. However, it's a really weird process because as soon as it's if it is approved by the voters, then it is completely in the hands of the school board. >> Okay. >> To again, whatever we've done here will be taken into massive
035consideration and then we will go here. we are going to go out to bid and then it will be it's up to those people to bid on it and then the school board will say all right this came in within the range that we expected it to this came in outside of the range that we expected to you know on more expensive or less expensive and then decide what to do from that point forward. >> This is remember this is just an order of magnitude to help us make our decision. There's no contractual obligation for any of this. They're not even writing a formal proposal. >> This is or any designs. They're just saying, >> "Okay, I see what you're doing. It's going to be 100 grand." >> Yeah. >> And I think it will
036be good to get more than one data point for that because I think as folks have mentioned, that was a big concern of folks in the town is that we had one number. >> Yeah. Yeah. That's we're going to have multiple data points. We're going to get multiple uh >> Yeah. We had one contractor last time with one number >> which gave us what we would have been voting on. So >> it is a very super a valid concern. So I don't want to I don't want to mitigate it but I want to make sure that we're going to address it if that makes sense. What did you have a question? >> Um one of the uh more vocal people was John Hayden. >> Yeah. >> Are you considering chatting with him? >> Of course.
037>> Okay. Okay. So, I'm just as you're going to contractors, I'm just trying to get ahead of it. He was one of the people that >> Oh, as contractors >> as a contract. >> I didn't reach out to him. I can't >> I'm just throwing it out there as a bill. >> I didn't know he had a contracting. >> He doesn't have a contracting business. >> Why was he quoting? >> Because he just built the thing right next to the gas station over there. And so, he had already done >> a lot of found like a lot of work to build that. Um, so he had a general idea of costs and stuff. That's what his >> Yeah. I mean, I I I I respect that he built the building, but I want the guys
038who actually do the work. >> Yeah. >> You know what I mean? He he has his legacy knowledge of what he just built. That doesn't help us here. We're not building a building. >> We're building stairs and parking lots >> in sidewalks. >> His was the earthworks. The earthworks quote the the g the biggest part of being earthworks. his like mine didn't even come close to costing that. But regardless, I think that one of the things that we should be going through today is, you know, the community communication and absolutely, you know, John is one of the pillars of community along with, you know, many other people, former select board members, existing select board members like these are really helpful people to be aware of the project and be aware of the process. Um, and
039having them ask questions before we get to a deliberative session is really, really, really helpful. Um, because if I want people to be vocal about the project, whether they're positive or negative. So, but I want them to be vocal before we get to the point where we're fighting about it in a deliberative session. I would rather deal with it now so that we can safely get this on the ballot on the ballot. >> Point. Is there any reason to include him early on? >> Yeah. >> Yep. Absolutely. >> Not not saying that he would be >> I don't know anything about him to be honest with you. He said he owns a >> um he came to one of the information sessions last time. I remember it was Jane Jenny and Bobby that ran it
040and he was very engaged. So I think that it's great to the point that you know that that active interest in it. I think that'll help us. He also session. >> Yeah, he's the moderator. >> Definitely. >> One point I wanted to clarify for the group is just that we are no longer under contract with Daran. So if we wanted them to go back and do some concept work, we would need to think about having another contract. >> Yes. >> And I did talk to TF Moran about that and they're perfectly willing to be under contract with us. It's just we would need to technically the select board needs to make that decision, but that would be a great recommendation for them. >> Oh, the the select board >> school board. Sorry. >> I think
041I knew what you meant. >> The S the S is in the realm. Yeah. >> Okay. >> Um but yeah, they're they are very willing to pick up the project. Um but it would be cost based. Um and they've done the work before. They have the drawings. they've done the survey work. It's makes sense to do that. Um, but that's something that's later. Okay, let's Is everyone okay? Moving on. >> Yeah, that's a lot of information. >> Did you identify the scope of work that that you the various uh aspects that you've uh >> Yeah, they're just it's the same thing. I'm not developing specifications or anything like that, but just breaking down basic to work or works work systems. So for as an example it would be um >> go to concept one. Yeah,
042if you go to concept one, it's you know the widening of this you know it's this sorry this current state you look at the first concept it would be you know how to create this what's what's it good at the cost of being to move the walkway over uh to create a walkway over here destroy what's here create the walkway and move the move the in and out over here >> like so what does each piece cost what does that cost what does that cost um what does it cost to pave it and then um um moving this crosswalk over, you know, each one of those components >> cuz some of those components carry over each one, some of them don't. So, um just making sure that all of them are viable and we know
043kind of like, okay, this one's going to cost this much because of this and this and this and this and that. Does that answer your question? >> Yeah. No, I understand that. I just didn't know if you had a specific list that you you would actually created or for >> I mean I created it based on drawings. That's that's it. >> Yeah. I don't know if you >> had enumerated them anymore than >> Are you willing to share them? Were you not ready yet? >> I'll share them. Yeah, I'll put them up on the board uh tonight or tomorrow. >> Yeah, I'll put them on the a full on make a little just in spreadsheets right now. So >> make a little bit more >> friendly. Okay. All right. We've gotten through a um so
044let's review these existing plans and prioritize them into like what everybody's kind of stack rate them kind of like you know what do we like what do we not like? What is the ideal for each one of us? And they're going to be different. Like some of us are going to have different ideals and some of us are going to have um like not um and without knowing we're going to have a little bit more information, but without knowing what the cost structures on each one of them are, >> it'll be a little bit different. It might change. We will know by the next time we meet that what the what the costs are each one of these will be. So, we're going to go into the slightly blind, but I kind of want to
045get us to a point where we know where we're if we if we need to eliminate any or if we need to um kind of rep prioritize um how to do this. I didn't think about this well enough. Um >> I go by what's going to make the most impact to improve the safety. >> Yeah. So, I kind of wanna I'm going to make a quick matrix. So, hang on while I Excel up a little bit. And one of the things that I noticed on the um first concept is I think it's the only one that doesn't have an entrance or exit to the teacher and visitor parking. Looks like it's a standalone or else all the other. Oh, that was just a drawing error because we discussed that previously. >> Yeah, just didn't it
046shows >> it doesn't show. It would be where it is now. >> It would be the existing one. Yeah, that's >> you're not wrong. >> At the corner. Yeah, >> so while she's doing that also, what was your vision outside the front door? Because obviously if you're looking at this concept one, right, we're having walkways, walkways. So basically, you're almost demoing the entire parking lot from over there all the way around, but what is out front? You know, most kind of places like think like exit high, they have the, you know, they kind of have this big kind of courtyard area. Like >> what is your vision for that area? I guess. >> So depending on what drawing we're looking at, >> assume assume like number one where you have both of them eliminated and
047there's no road. There's no road going through and you just have a walkway from the teacher and walkway from the back. You know what I mean? Like number number that's concept one. >> So let me do this. Let me ask you if you could pick your favorite to least favorite. What is your favorite going to be? I'm going to ask everybody this >> different question from what I was asking Susie. >> Sorry. >> Welcome back. >> Think about your question. >> Think about it. It's interesting. I'm glad you brought it up because when we were looking at the original plan and there was a parking lot out here, it was easier to conceptualize at that point having all grass and then just a walkway because we would have visitor parking right here and then they
048would come in. It is a little different because now we have the drop off in the back of the school. The main entrance now has walkways around it and I and >> there's no there's no front like what? Yeah, exactly. There's no front. >> Yeah, there's no front. >> Um I imagine that it could like if you look at concept one. Um, so right here are where our front doors are. And it looks like there's a walkway right here and right here. Potentially some type of walkway to connect those would be in my terrible drawing. >> Some sort of decorative courtyard. >> There's a little courtyard thing. >> Exactly. >> Yeah. >> But that's not in my horrible PowerPoint concepts, but it's kind of envisioned that way. Yeah. >> So, but you're saying we break
049up some of the asphalt. >> All of this all of this asphalt >> from the corner of the back all the way through to the teacher parking lot would be grass. >> Well, that that strikes me as something that's a luxury, not a necessity. >> Saying for safety in the past so that cars aren't right there. So >> yeah, but I mean if you don't have cars accessing >> the pavement >> that then you don't have to have the expense of tearing >> right if we reroute the traffic pattern. >> Yeah. >> So it's not ideal. You can keep the the black top >> and still block it off. So something you bought a red because of the cost landscape safety wise. Yes. It's going to be has less impact than fixing the crosswalk at
050the bottom. So, but it's still it's still on the list somewhere, but we don't know. That's kind of what Jane's exercise is trying to do is figure out is that more important than the crosswalk or um changing this some other access. >> I mean, it's absolutely um not recommended to put mildly to have any traffic flow close to a school building given the current climate with shootings. So, I would make a case for the fact that they're both like to me they are equally they are equal priority in terms of the crosswalk and then the fact that the cars driving around the perimeter can build it. >> I hear what you're saying, but if you block off >> if we block off the traffic pattern that's different, >> right? I think that's >> it's a
051huge expense. >> See what >> to tear all that as a rerouting the traffic pattern. >> Which of these plans does not do that? >> None of them. It looks like all of them. Van two >> does does not it it it >> it brings them down in the front. We're just pushing this road. >> It doesn't add the other entry. >> Yeah. So, it's pushing this road out, but they're still crossing in the front >> for number two and that's it. >> What about four? Are you suggesting that two and four don't accomplish a no driving zone on this side of the school? No, not necessarily because it would just be pushing. You could technically leave this as asphalt. Worst case scenario or best case scenario depending upon how you're thinking about it. You
052just um you block off a portion of it and it becomes a walkway and it's still asphalt if you wanted to. >> Playground. >> Yeah. Yacht and >> you know we push everything out. You know, we make more asphalt. Make this bigger. Mhm. >> Um, however, there are potential the more we pave, the more potential environmental considerations and remediation that we need to take into consideration. So, yes, we would we could potentially leave that, but we will have more water runoff, >> which means that we might have to have a retaining. It all it all depends on conversations with the environmental committee, things along those lines. So, it might be more cost, but it might be more cost regardless. We don't know that yet. But I think that's a really good point that we need
053to kind of figure out. >> I did have a conversation with our new facilities director 16, Ryan Sans, and he does come to us with some experience in this area, some significant experience in this area. Um, I invited him to join us tonight, but unfortunately he was not able to make it due to last minute family emergency. Um, but I'm sure he would love to join us at another meeting or come to the school board meeting. Um, but when I showed him some of the concept drawings, what his initial thought was was that like the in terms of the choices that we have, the most straightforward approach would be the recommended approach. Um, >> I don't know which one you mean. Um I think he was really referencing in his opinion that out of the
054four um potential options that we have that the first concept was the most straightforward streamlined in the middle. >> That's most expensive. I think >> um >> you're putting in all new pavement. >> Yeah, that's a cons certainly consideration. Yeah. >> Um I think he know he was saying that when you're looking to reroute traffic patterns and the manner in which students are arriving in school and parents are dropping off like what you want is just the most straightforward possible. I'm not saying that I know which one that is. >> I'm just relaying his >> okay feedback. >> So maybe we get that >> I can get that >> we get you figure what >> I think it was the first one and so maybe I could talk to him. Well, what would your thoughts
055be about the first the first concept? But um with the caveat that would be looking to drastically reduce the spending. >> Yeah. >> Can you still accomplish what we're accomplishing within the first concept drawing? >> Yeah. >> Well, I think all all the plans are have new pavement. >> I mean, so that >> you know, it's just sort of a location where closer to this area or further on the other edge of the of the property. Yeah, >> I think number two is the most impact least impactful >> as far as that concerned because correct >> we're not changing traffic patterns. The only thing we're doing is improving a couple things, >> right? >> But you're putting the the driveway on the further away, right? >> You're putting a green space >> over here. >>
056Concept two, >> you're putting the driveway, but you're still going in front. >> The amount of times students pass over traffic >> is something that I thought was an important factor that we did that. >> Yep. Right. And no matter what you do, >> which is >> if we're looking at walkers >> three, >> we are the goal is to do our best to increase the safety um with when they're crossing over Pisces and they're crossing over >> into the building. And right now they have kind of a weird crossing spot right now where they're right near the teacher and visitor the corner of the teacher visiting parking lot. So it's not ideal. Moving it makes it a clearer path potentially, but they're still crossing over traffic. >> I I don't understand how one has
057more pavement. Am I reading the drawing? >> No, you're not reading the drawing, Ron. Okay. Um >> Well, you're building a new driveway. Although Although on the far side >> Yeah. So it only has more pavement because you're you're >> you're adding it across the back here >> and all. >> Yeah. Right. >> Okay. >> I think they all all do >> all have all of them have >> it's like a a length of drive on that side >> on the back side of the building. >> I think it's probably twice as long to go from there and around as it would be to just go along this edge. >> Yeah. >> I guess just eyeballing. So the probably the first concept because it has more if if being if we're going to tear it
058up and put green space there, you're replacing the existing two corners of the school on the side of the dirt lot and the side of the piscassic. We're pushing it all the way over to the other side as a driveway. So we are if we look at the first concept we are potentially solving a lot of different things you know activation light um because the walker entrance is just moved over it's still we can look at doing a couple of other different things but like moving um like putting an ADA compliant that one doesn't have the ADA compliant ramp on it but we could order of magnitude add it if we needed Um, >> is it hard for us to prioritize or eliminate a certain plan without the an idea of pricing? >> It's hard.
059>> Yeah, >> it's I'm not saying it's easy. >> I just want to piggy back on that like this is I every time I leave this meeting, I'm so impressed with the members that are at the table. I'm so appreciative. I know from my viewpoint I do not know how to what leveling is what water runoff is. I feel like we are doing some stabbing in the dark whereas people who do this could look at these and go you don't want to do X because you have this level. I think that it this is a >> I don't feel comfortable. I might have a preference, but I have no idea when it comes to actually building out >> which one would be best because I think there's going to be a ton of things that
060my expert lack of expertise it is going to >> and that's what we're going to discover over the next couple weeks. >> I think we might be swayed by the numbers too. >> 100%. I will >> also in in the end it might not be any one of these. It might be a sure uh assembly of a couple of them and this is the best plan at the cheapest cost. >> So why don't we do this instead because I think that's an important aspect of what we're looking at. I think if we say what what our preferences are >> what our likes are for each >> yes >> each of the go through one by one. >> Yeah. What our likes are for why we like the concept. Not this is the concept that I
061like. These are the preferences that I like about these concepts. I like the fact in this concept the crosswalk moves. I like in this concept that like you said the kids aren't crossing over and looking at those that starts prioritizing what we're going to think about once we start getting numbers. Does that help? >> Yeah. I'm thinking like because you were in the right corner, right? Should we just take the first topic as the crosswalk? >> Yeah. And then maybe like another concept is whether we want one way or two way and another is if we want this blocked off. I feel like these are chunky. >> Didn't we do this activity where we listed out the things that we thought were most important and from that we started drawing? >> Yes. But I don't
062think we did it in relation to each concept. >> Right. Right. >> We do except I want to just be mindful of time too and we want to use the time that we have. >> So let's do this. Sorry. I'm going to I'm going to move us again since we have like only a few minutes left. Let's >> Are there other things on the agenda? >> There's We've only gotten through a So, yes, there's everything on the >> for So, let's let's look at this until Let's look at this next time when we know numbers. >> That'll I think help. >> And can you make sure we all have the drawings I have look different than the drawings that I see over there. So, >> they should be the same. >> I I never got
063the other ones. So, maybe you have >> I have the old ones. >> You have the old ones. All right. They are. All of these concept drawings are on the shared drive. Do you want me to resend that link out to everybody? >> Okay. >> So, we're all working from the same. >> Yeah. I will send these all out. They everything, all of our notes, everything is on that drive and I will resend out the link to everybody. It is we've been >> away from each other for two. >> Talk about the plan for talking to the town board so we can start to get on. >> Yeah. So I think probably reviewing with the town boards um and the communication plan >> when we expect to have a plan to talk about. >> Right.
064So if we know by next meeting kind of a general idea of kind of final concepts and pricingish if we know by next time which I'm hoping we should >> we'll have most of it. Yeah. >> Okay. >> It's two weeks or one week. >> Yeah. Well, we should know very pretty pretty soon whether we're going to have um um pricing on here. If that's the case, then we should be able to have an idea whether we're going to be able to put this on the ballot or not because we'll be able to go through everything we didn't go through. >> So, it mean taking it to the select board in October. So, >> we don't want October would be October, November would be the latest because the select board needs they know >> one
065meeting, right? >> What we're gonna Yeah. They meet twice a month. >> The select board needs to know what we're doing plus pricing for the light and because that's going to be picked up in their budget. Um, and if they don't want to pick that up in their budget, then we have to kind of figure that piece of it out. um and then at least let them know what the next step is and then um kind of go from there. So, I can go back to the school board and let them know kind of where we're at and ask about when we get to a plan that we like or plans that we like to release some money for TF Maran to redo them and then figure out what the timeline is for that. Um,
066and then we we're off to the races. >> Yeah, I think that's a great opportunity to for the board to drill down in terms of some of this planning as well to see that helpful. >> Can this group go to the select board or does it have to be the school board that goes to the select board? >> Yes. And yes. So the I would like that some representative a representative of this board to go to the select board with a school board member whether that's me or whether that's somebody else um because it is a representation of the work we've put in um and we're thinking about the considerations from the town as well as the school's um concerns. So, um, yes, the school board can't go. >> The whole board can't go, but
067the representative should go. >> Uh, it's probably the first week in Octo, right? So, the next select board meeting is the 2nd of September. >> Yeah. Which is Tuesday, >> right? So, that probably means that the next select board meeting is like the 3rd of November or something. >> They're twice a month. >> Oh, it's twice a month. >> Yeah, they're twice a month. So, it'll be towards the end of the month. So it could be the middle of a Oh, are you thinking to go to the September? I don't think it'll be ready. >> I don't think we're gonna be ready by then. I think >> I suspect the select board, they get to pick the dates they do every month. So they may not pick the second since it's right after the holiday.
068>> Yeah, >> it is already set. >> Oh, it's already we can make it by the end of the month, but I have a sneaking suspicion October would probably be more reasonable. And it's we're probably going to go to them more than once. We're going to go to them to let them know about it and then we're going to go to them with like an update and you know a more solid you know financial. >> Do you want to propose to the school board that we go to the first meeting in October? Is that too soon to propose that? >> I thought you saying yes. Tell them. >> Okay. >> No and yes. >> Um our school board meeting is next week. Okay. >> I don't think I can do that yet. I think I
069would probably have to do that in the beginning of October. >> So, we're talking about a midocctober meeting with the select board. >> That would be my guesstimate unless >> I want to make sure that we have our ducks in a row. >> No, I agree. >> So, I don't I don't I don't want >> time is ticking and I we >> Yeah, I I totally get that. And we're hindered by the fact that the school board only meets once a month. We can meet as much as we want, which means this this this for us to be able to put it on the ballot, we need we need to move quickly. So, >> go ahead. Go for it just with all that we have to do and bring it before multiple parties, I don't
070see how it is practical for us to have a real sense of what our specific plan is and budget to get it on the ballot in March. >> Yeah, >> that just seems to me >> and I don't I don't want to do it haphazardly just to get something out there. I think the only the the element to come of that though is that if we say yes, the light is a great like crosswalk and light is a great thing that could >> and we've got the plan kicked out but we'll just get the funding for the cross light and light this year >> if we it's not hard to move either >> to get the funding. Okay. But I don't you you don't we don't know where it's going to end up. So regardless
071of where it ends up, if we just if we do absolutely nothing this year and into if nothing goes on the ballot this year and we go to the select board and we ask them at the very least to say we would like a crosswalk, they put it in their budget, they put it in and we move the crosswalk to where the stairs are. That's still an improvement, >> right? Um, and it is a cruddy improvement for what we're trying to do, but it is an improvement. However, we have to take into consideration that this whole entire pavement, all the pavement needs to get paved, and we've been putting that off. >> Since the beginning of my tenure, I have been saying this needs to be on our budget. And then the project's discussions about
072the project and we have massive potholes. You know it. >> I drove through one today. >> Exactly. It's the drive is deteriorating. And so in my mind being on this property on a daily basis, there is some sense of urgency for me with the children who go here every day and the faculty that are here every day. If it's possible, I I >> the um Is it possible that some of that paving could be done as part of the budget for next year >> for the part that we weren't going to change >> so that you could fill in the potholes and get so if we're going to keep the driveway and you know that part. >> Yeah, we are. >> I mean I don't think that the town pays for paving stuff. You don't
073need a bond issue to pave the parking lot. >> Even the school board >> I believe we put it in a budget. Yeah, >> I'll have to triple check, but I thought we did as a backup in case we were still pass, right, that they think we wanted a plan B. >> I think we did. You'd have to please check. That would be really great. Um, however, um, >> is that a dumb idea? >> No, it's not a No, absolutely not. >> I I don't >> No, I don't think it is. I just think it's it's not ideal. But everything right now isn't ideal. We don't have enough time. That's not ideal. We don't have we we had for as much as I did over the summer, as much as Keith did over the summer,
074we it it wasn't enough method to be able to get to a point where it's like here's the numbers, here's everything we need and off off to print. There are things that we can do um in the meantime between now and when we meet next which is as soon as um if you're going to have the numbers and if you share those with me I can share them with the board and I can say TF Moran let me have a conversation with you this is what we're thinking kind of take these concepts and you know give me a something that's going to work for all of um and trust that. Um and then but then again that that I don't know if that saves us time. I I honestly don't I don't know if it
075saves us time. I don't think it I think that just we need to be in a position by October that we have a plan and we >> I mean you had a whole year of these information meetings before things went to the >> Yeah, we need that again. >> What? Um >> before we went to the bond issue, there was a whole year of information meetings. Well, wasn't >> it shorter than that? >> They were >> started in the summertime and they had the bond here in January. >> Yeah, there were I think four. Is that right? >> I can't recall right now. >> There were a number of them and they were they had a year of the a plan and that plan didn't change. And >> I'm just thinking, I mean, if we
076don't have anything ready until December, >> December isn't ideal, but it's not too late. I mean, you can do the warrant. I mean, you can do the bond. >> When do we have to get >> February, right? And then >> you have to get everything in for >> the bondary. What's on >> by >> was it February? >> February, right? >> They haven't put the bond hearing in by fe >> I think it's January. >> It was January. >> January, but I don't know the exact date. The DRA hasn't set the exact dates for a knowledge yet. >> Typically, it's like the X amount of days before February. >> Yeah. So, it's we do have time. It it's it is literally all all the board needs is to know what the plan is, what the
077cost is, what to put on the what to put on the warrant article, not warrant article, um ballot. >> So, that's >> that that's by October. >> That is not No, that's by >> January. February. February. February. the latest January. >> January, I think for the for the But you have to have the hearing, right? Or whatever. >> That's that's in the We need a timeline. >> We have one. >> I put one together if you have one. >> We did. >> I think I think an important point is that all hope is not lost. if we needed more time. There are and this was one this is also part of the input from Brian Sam the facilities director is that like we should be taking some action like we you know I think we
078have put a lot of our energy into like this larger scope of a project and even still we have distilled down and minimized the scope from where it was at. But also in in lie of a project like we would be remiss to still not develop some actionable items for this school year within the budget we have and then also for for as we develop the budget for fiscal year 27. >> Yeah. >> That it is a it can be a both and because we we know we have a safety concern. So we have to have some things that are actionable out of this committee. It is not >> but I do have to get set next week. >> Yeah, we do have a timeline in the notes in that in that drive. I have
079two dates written down. One is that we were aiming for the school board budget review in November. >> Yep. >> And then we were aiming for the uh whatever the Warren article, but that was in January, right after New Year's. Yep. >> So those were our two gates. >> So it sounds like we need two things, deliverables. We need a conceptual plan, >> our final plan, and a cost breakdown associated with that plan. >> Yeah. >> By November. You know, I think but we have to >> certainly by November for the school board. >> I think we should aim to get that done in September like so we need to come together with a proposal for the school board. >> Yep. >> Right. That's our first step >> so that the school board has it
080for their their October meeting and the school board meets first week of the month. So it's really really really early. >> I mean at the very least we get pricing this week beginning call end of next week. We at least have one price in. It's all the same stuff. We can trickle that in afterward if we have to. And that's just going to bring our cost down. Doesn't matter. The plan again is only a conceptualized plan, not an engineered plan. That either if we want to pay TF Moran to do it, it's literally going to take them probably 40 hours to to execute. Once we modify it, once we tell them what we want, that's not a big deal. I mean, I agree with you. We have to shoot for this December. We can't push
081it out another year. >> Yeah. For the >> We have to meet these dead. >> The school board just needs >> a number. That's what they need to put something on the Warren article. That's it. >> And then we can figure out I mean we can figure out how to spread the word. Board meetings is one way to do it, >> right? Boards one one way to do it. Um these meetings are another. Um but yeah, so the board the school board needs a number for the warrant article by January. >> That is that is >> deliberative session. >> It'll be in February. >> And when's the budget meeting? >> Sorry. >> That clock is not right. 7:37. >> Yeah. I was like that's not moving. Um so there's three things that we need to
082worry about. The school board needs to worry about. It's not us, but it's the school board. So the school board needs to worry about the bond hearing, >> right? the deliberative session and the >> is it the budget meeting? >> Public hearing on the budget. >> Yeah, public hearing on the budget. So, those three things and the bond hearing. I'll pull it up. I'll I'll get you all those dates. I' I've written them all down on what they were last year. They're not going to be the exact for this year, but it'll be general swag. It'll be it the the voting will be in March. We have to get the ballot ready by February. Uh everything needs to be done by January effectively and all those things. >> So when are we meeting again? >>
083Yeah, that's our next step. >> There we go. >> All right. >> Do we want to meet for a bit longer? >> Yes, please. >> Maybe 90 minutes. >> I think we next meeting we'll have numbers. So let's >> I think if we meet for longer we can also increase our accomplishments. >> Yeah. >> And we can meet >> whenever we want. We can meet twice a month. We can meet every other week. We can meet when like this isn't not this is not time bound. >> How much time do you need to pull something together we can look at? >> By next meeting if we do >> what is no no because we could meet in two weeks. >> Two weeks. >> Okay. >> So what are we looking like the >> 9th? What
084day is today? >> Oh, the attendant option. >> Hang on. Let me just gonna have to meet that means somebody has to say. >> Okay. >> Um, you said the ninth. >> Let's do the ninth. I mean, I might not have pretty numbers, but those numbers >> I can do the ninth. Can you do that? >> Yeah. >> Six instead of 6:30. Can people do six o'clock? >> It's fine. >> When I first sent out the information, I thought 6:30 was the earliest folks could meet, but people at 6 even better. >> Yeah, things change. So, >> great. >> Can I treat everyone to pizza? >> You are my hero. >> Pizza good. >> Thank you. >> September 9th >> and we'll plan. >> I can't. That's a Tuesday. >> It is a Tuesday. >>
085So, is today >> chorus starts on Tuesday. We were meeting a different day, but coral practice starts. >> Well, Tuesday is a problem for me, too. I'm just making other accommodations, but the ethnop >> um three of us have a meeting of the friends of the library on the 10th. >> Okay. So, not the eth. >> The eth. >> I'll bring cookies, too. >> Oh, the chocolate chip. >> You're going to go do the eighth. >> Can you do the I can do the eighth. chance. Um I probably >> you certainly can't. I don't know if I'm going to have um tutoring that night. I don't know my schedule yet, but you could come. >> Probably 8. >> Yes. >> I'll get irrespective of the next two weeks. I'm away. >> We'll make sure that
086you get up. >> We'll be doing an hour and a half, 90 minutes starting at 6. >> You think there's a graded for that? >> Okay. So, >> oh, six >> 90 minutes. Hang on. I'm still double checking like five different calendars. >> Jane, are you sure you can do the eighth? >> No, I'll make >> You want to look at another date? That's >> No, I'll we'll make it work. If most people can make it here for the ALE, I I already know I have a conflict, but it's not a terrible conflict. >> You got it. Pizza and cookies. >> Thursday the 11th. I have. >> Yes, I could do that. >> 11 Thursday better. >> Yes, >> I can do the 11th. >> You can't at the musical. >> I have to be
087I have to go to Houston that week. >> So, you'd rather be the beginning of the week? Yeah, >> let's just do the eighth. >> Okay, it's fine. >> I will confirm you're out of town. >> Okay. Um, I'll confirm with Mike as well because he can't couldn't make it tonight. Mike Mackey. Um, can whenever you get the minutes done the let me know. Just send it over and I'll put it up on the drive. I'm going to send out to everybody the link to the drive. Everybody peruse through that. Rummage um to your heart's content. Um, in there is a timeline. Um, I will kind of throw some details together for the timeline. I know we've gone through it before, but um it's always nice to revisit it. If you guys have any thoughts,
088considerations on agenda items, things that would be helpful, we'll let you know. If we don't have numbers, you will. >> If we don't, you will. >> Okay. >> I like that phone number. >> That's my point. I agree. >> You will. Okay. All right. And then um schoolboard meeting is on the 4th. >> So that's the week that's the week in between. So, um, I will give the school board an update on this and ask that we get authority to go to TF Moran as quickly as possible if need be with their approval on whatever concepts we pulled together for next time. Is that okay with everybody? Sounds good. Okay, that will give us a really productive two meetings from now, I think, >> because we will have mostly what we need and a general
089swag of numbers and stuff like that. >> Just so everyone's aware, I am on the conservation commission. >> Wonderful. >> You're like, we got everybody. >> So, I think at after so in a couple of weeks, we'll be able to do a couple of things. One is get a good idea of which concepts changes to these concepts or ideals that we want. Whether it's going to be any one of these or something a little bit different, I think those are all reasonable. We will have hopefully, you know, some headway towards um who we need to talk to and when. I'll talk to um the DOT again and get a number for the select board and the ball light, the beacon light. >> That would be great because I think that's >> that seems like a
090simple >> I think it's less than 10 grand is what he said, but I'll get a I'll get a number. >> Lights, >> huh? >> Just paint new lines and put up the lights. >> If that's the only thing we do, it would be better. But let's let's not go to Whoa. We want to go a little bit better than that. Maybe, you know, >> let's dream big. >> Fix fix the issue. Well, >> I don't want to go big. We dreamed big before. Let's let's big find some. And I mean, we want to make sure that it's going to be reasonable. And >> I think all of these are reasonable. It's just I >> want people to feel like they should do this. >> Are we all set? Are we? >> Yeah. >> Not
091folks would like to the camera turned off. Are we done? >> Yeah. Yeah. Go ahead. >> I think we're good. And if there's anything else that anybody needs or anybody has thoughts about, let me know.