001Um I'm going to Did anybody have any questions or changes to the um the minutes from last time? Anyone? I updated a few titles I noticed in the All right. Then anything else is all fine. Okay, cool. All right, so I'm going to like let you go for it cuz this is not my baby. All right. Do you want to start talking about the Did I favor the first agenda item Let me grab the agenda I know. I did the first one talking about timelines. Yeah. What was the timeline? Let me grab the agenda. June 5th. Was there any update Were you meeting the school board before this meeting? We had the school board met yesterday. I just gave them an update um on it. The We don't have anything to present to them for
002like the block the block for anything. So it was just an update on the propositions or things like that. Um and our kind of like top four items and prioritization. So nothing Um nothing coming out of that meeting for us. We haven't given them anything. We haven't given them any actions. What were a couple of takeaways from that? Yeah, so one of them was um You know what? Second, let me get the meeting minutes. Some of the takeaways were Uh the whole and if the stone wall was um retainable or not. Do you want to speak to that? I know you got back to me but Yeah, uh there was a sinkhole at some point and well I'll make sure to speak loudly tonight because the speaker's here and then we have the air AC
003in the back. So I'll try to remember that for the folks who might watch the video. Um so there was a sinkhole at one point and it was taken care of. It was paved over. It was somewhere It was out front in the driveway part is my understanding. And but for regards to the current stone wall, the plan was to leave it untouched. But potentially to put in a retaining wall behind the current stone wall in front. So that one up there? The driveway I thought we were talking about the one in the front right on the road. Yeah, on the road. That's the That one. Okay. Sorry. That one. I was like No, no, there's one there but that one is We had a question about it. So the the original You mean the
004plan that the board had come up with was not leaving it. The right the pre- the previous plan was developed by TF Moran. Right. But but is it a retaining wall so it has to stay cuz it is the line of sight problem. I don't believe it's a retaining wall. It did not indicate that and I want to make sure to add that. I spoke to Chris Rice from TF Moran who was our point of contact for that site work and he is definitely said he's willing to come to one of these meetings to answer any questions that you might have. Cuz you know, he would know it best but he did not mention retaining wall with regards to that current wall already existing. He mentioned a retaining wall as an adding an additional wall
005behind the stone wall. Yeah, but the stone wall and the the retaining wall so how would that be after the code is done like That sounds logical. All right, cool. So the other ones were me sharing the links with you guys which I've put in the um email email. Thank you for words. Um and then all the documents are in that shared drive for everybody. So everything everything meeting minutes, any documentation that I get um will always be in that folder. Um so if you need to find something go for it. Um use that and then for any of We had talked about any of the subsequent meetings to like post them on Facebook um on both of those sites and then ask Sue to send it to me an email things on those lines.
006So we can decide We have a couple things to decide today. One is when is our next meeting? Who's going to be around? And then um like posting things like that letting people know that the public is welcome. But so we can we can post any subject that one wants to post on there and then it's the fall if you want to. Yeah, realistically it's going to be easier once we have something to propose probably but That's an excellent point, yeah. I think right now it's just us talking about what we what the options are and what we could do. And until we have some you know, A B C D E F zero Well, what if we get some new paint? That's That's I'm very impressed. Yeah. That's a new walkway. I didn't see
007that. I didn't see that. into a parking space which I think was hilarious. That's good. But it's there which is nice. And I just want to remind the group that this is a an advisory committee to the board, right? And therefore we are operating as a committee underneath you know, the auspices of SAU 16. And the parameters that we've established within SAU 16 are that our neither our boards nor our committees meet over the summer. So that's not going to work to meet in July. Um I want to remind us as well that you don't need a meeting in order to complete tasks. So that's something else for this group to think about when we think about what is the timeline, what are the what are the deliverables. I've also said this before and I
008would say it again that when we have the community forums on the safety project, a lot of the feedback that was received was that people felt that this process was rushed and that they wanted time to give input and in addition to that I think it was clear in you know, at the public hearing and at the deliberative session that people people didn't feel all that well informed about the project. So I would caution us on feeling like there's a sense of urgency to have to get all of these things done in a short amount of time versus taking our time and being really thorough and thoughtful. Um so in terms of again the July meeting, I don't support that. If we wanted to talk about potentially meeting closer to when school gets back, that
009would be August. That's something we could do. Can we do more sessions in June? The board meets again for which the another meeting in on the 18th. So yeah, we could meet on the 18th of June. Um Yes, we could. We could meet as much as we want. Um With this caveat Well Yeah, I mean Typically so how long was that the Typically the Typically committees don't meet in the summer. Right. Um Is this an SAU 16 committee or is it a town It's an SAU 16 committee. So just thinking through like it's the the the meeting minutes. I'm wondering big picture what what are we trying to accomplish? Like if if maybe we set out milestones, there might not be a need for a meeting or maybe it's like people are doing work offline
010and then when we have information to share at a meeting. Yep. Cuz one of the thoughts in the back of my mind is do we use this you know, we we gathered a lot of ideas and priorities last meeting. We maybe sketch something out and then at some point we kind of all go off and get an estimate and I'm not saying quotes but like it would be helpful to get an idea of like the range of what something might cost if it's bigger or little. That's what we're That's what we're That's what we're That's in the agenda item today. Okay. So but we do need to identify our timelines which is what it what is our What do we do to the committee and board? What do we need to present that report at
011what time so that we can kind of back into it? I got it. But I think you're right and that's what kind of what we're going to do discuss tonight is not necessarily come up with a concept. We're going to come up with multiple concept solutions breaking down every individual problem and how we're going to solve it. And then go and piece that together so that the answer the final answer may not be one solution. It'll be a collection of the solutions put together that can either be done at one time or phased in depending on the cost. So last time we were talking about more meetings because of the timing of when we need the article in which is basically like February we have to have the estimate or write it so that it
012can be voted on. So that doesn't give us much time. Yeah. So this might mean that it automatically becomes more of a two year two school year process. Right. And right now the board has only approved this as a one year term for this board. That can be extended. Um but that's the kind of boundaries that are currently in place. So at least for the June 18th meeting if we have some idea based on the work we do today Yep. that hey, in order to meet all the restrictions and guidelines and so forth, we need to make this a longer process. Can we get that taken care of? But that you need to keep meeting potentially and say We can do it at any time. It can be in June or it can be in
013the fall. Okay. So we could you know, individually go through all summer, figure out, you know, what things need to have happened. And then go, "Hey, we we're thinking this is not going comes to be on the ballot in March, we'll want to be able to You want to try and sketch out a couple of timelines? I What what do you think the last I would I'd go to drop dead date. When do we need our report? And then we work backwards. Well, is it So is it So when do we need that? Let me go to online and look at the timeline second here. Can we also look at like both options? What would it be like if we needed to drop our drop dead date was for this March? And then what would
014it be like if we had 18 months? Yep. And then as what Keith you said earlier as far as like what are our plans and the benchmarks, we see which one fits, where it fits, and then go into the board and saying 6 months isn't going to do it or it is going to do it with a we can do it or 18 months is more likely. Our voting is on March 11th and that that's what we So it's usually the second Tuesday of March, March 11th. We would need to get a bond hearing done. I think it's 90 days prior to that. So that puts us into say January. We would need to have something to present. Which is I don't think Was it 90 days? Was it 90 days? I think it was
01590 days. For what? Bond hearing. Bond hearing. Is it 90 days Yeah, I'm looking it up. No, it's not 90. No, cuz we did it in January. So Yeah, it's in the first quarter. Yeah, yeah, yeah, you're right. It was January. The first deadline to post a notice of a bond hearing. This was in 2025. The 2026 dates are not out. So if we're 2025, at least not that I can see. And I don't think they're typically released yet. So anyway, January 3rd was the first deadline to post notice of a bond hearing in 2025. The first deadline to post the notice January 10th was the first day that you could hold a bond hearing. What was the date? January 10th. February 7th was the last day to post notice of a February 14th budget
016hearing. February 10th. February 14th. I'm just going to put these up here so we can all see it. What's the last day we have to ask the school board for an extension to next year? There's no deadline for that. So we could presumably keep going and then by the fall then say, "You know what? There's there's too much." And then we extend it then. Right. But we also could have a recommendation of things that need to be done. Exactly. That doesn't maybe doesn't need a bond issue. And then and then something that would take over. And maybe that would be 2026 instead of 2025. So it'd be March 10th, 2026. What they would be voting to because obviously you have much of 2025 so it's back in 2026. That's exactly what I was thinking. If
017we had a concept and maybe we go for approval for small items, that's easier to write up for this January and then we can cut time for the bigger items. So what is the last day to be able to hold a bond hearing? I'm looking at that. Last day to post notice of a bond a bond hearing is February 17th. That was the budget hearing. No, this is budget. We have a bond. Bond We have a bond and a budget hearing. They're two different. Yeah. So let's see here. So posting the bond is has to be between January 3rd and February 17th. The bond meeting the bond hearing needs to be between January January 10th is the first day. And then what is the last day? So February 17th was the last day to post
018a notice of the hearing and then it has to be at least 7 days before the hearing is held. So it looks like the last day to have a bond hearing for last for this year 2025 would have been February February 24th. But January 3rd is the real the real Okay. Yeah. Yeah, I think we're kind of getting lost in the in the details. Yeah, yeah, I'm just looking at the brochure that I mean, so when When do we need to look at this? When does the board have to make a proposal? Well, the board will need to Your budget process starts in what? January with the advisory to The board has the first glance of the budget in November. And so So the budget the fall They start looking at it in November. They
019do the budget on the school year so they do it like this. Is it calendar or fiscal? Budget or calendar year? Fiscal Fiscal fiscal fiscal Fiscal year July 1st to June 30th. So they start looking at it November. Uh in November we need to have everything settled by When? It's usually December. We normally have our budget without our budget hearing. If you're doing a process like this, everything has to be before November. Like November's late. Okay. Um not necessarily. It could be They vote on the separate items. This is the budget lesson. This is separate than the budget. There's not probably It depends on if we're putting this in the budget or we're putting this in the bond. Right. Is it a good speaking So if you're putting this in the budget and saying we're
020going to raise this one year in amount which is not typically right. And then is it the municipal tax rate? Then we would look at it in the budget. But if you do it with a bond, then we have to go right back to this. So even though that we start looking at the budget in November, that's not really what we're looking at. We're looking at when we need to let the town know that we're doing this and educate them and have a good idea of what the plan are and what we're going to have to tell the town for. So by the time you have a posting bond, we should be we should very well know what that is. By at least the amount of the bond. We we have to put a dollar
021amount on the bond. Yes. Yes, that's the dollar amount. So so it seems to me you've got to have your ducks in a row Yep. in November if you have any hope of getting that bond and that seems pretty aggressive. Right. For something that's bond. If it's something that can be done as part of the budget or out of the trust fund, which I don't think currently these projects would be cuz there's not enough money to I think in the budget to really take on this any any any version of this project I can think of. Maybe unless there's some section that can be separated out like Laura was saying earlier where it's you know, cuz you can kind of pull out things that that don't require construction and no impact on construction. Yeah, we
022just paved That's That may be and that's or signs or something like that. Signs are easy. Signs are small. All right, this is all dependent upon the scope of the work that we identify. Right. So yes. So even though we're the board is looking at the budget in November, we should have a good idea like I would say probably in December is the one to study. We would do it in March. But that's not for us. That the board would have to have that information, not the committee. No. Right. Yeah, the board would want that information so that we can make sure that the town is aware of what we're doing because if you want them to vote in March, they know what we're doing in December at least 3 months to let the whole
023entire town know what's going on. If it's small enough that it's covered in the school budget, the school board decides that you don't have to go to the bond. Correct. process, right? All right, but they still have to go to the budget hearing and then we say, "Why are we potentially increasing the regular budget by a certain percentage today?" We do have teacher contracts coming up. We have increased expenses on the board. Para professional year. When's the budget date? I think this is the same timeline. So the bond hearing. You post usually What is it? You post the budget hearing in February? Is that right? We have a public hearing on the budget in January and a deliberative session in February. Okay, but this committee still needs to get something to the school board by
024November. Yeah, I don't think that's soon enough and I'll tell you why because if if we have a suggestion of something, all the the getting bids, spending money, what's going to happen? That's not going to happen in a 60-day We can't technically get a bid. I disagree with you. I think it's easy. So, to educate, please tell. Yes. Budgetary, you're looking at order magnitude. There are no design, there are no nothing. It is the guy the the contractor coming, looking through it, and going you know, you're you're you're looking at a a 100,000 square foot of pavement with a foot of uh fill, plus this, plus this, is an order of magnitude. So, you got to go through the process. It's But if you want to go an order magnitude it doesn't matter because what
025hit the price it gives you today is not going to be the price when you're actually doing the project. I get that. So, it's it's a budgetary number to go to to the board and get approval. Every town does it this way, and I've seen so many projects either fail because of the budgetary numbers being way off and the contractor comes in way high. Usually it's the engineer that does the budget or does the budgetary number. But we're not even at that stage. But we can put in a budget item or bond item to do the estimate. Like if we had a number that I gave you. Yes. We could put in something to say we want $50,000 to do an estimate on an approximate plan that looks like this. And you know, if it's
026above a certain amount, Yes. spend the money. At this point we are not making a contract construction documents. We are making budgetary numbers to go. Part of our next phase we'll get TF Morant whoever to make the construction documents. From there it goes out to bid and we get hard numbers. We're just going we're trying to get a So, is construction different than corporate because I would never go out I would never present something that I haven't done an RFP. This is not an RFP. This is This is we're trying to create something we're trying to create a solution that has it that solves the problem. You want to conscious though. We're not just throwing we're not just trying to get the solution, we're trying to see what the town will buy into before we
027spend the money, before we get the design done, and then it gets rejected. So, if we're looking at the process itself, before November, we would need to over the summer this session we can talk about what are some of our ideas. What are some of the thoughts on what would need to happen, and then we go back and we say, okay, maybe some people can say over the summer we're going to talk to a couple different people, get an estimate. Not a bid, not a quote. We can't go to RFP. The We cannot go to RFP until we get money to do it. That's the law. I know it's it's backwards. how it works in municipalities. Yeah. It's all It's kind of like corporate though because in corporate you would say, we think we want
028to do this and we think it will be $100,000. And then you go and you do you do the work request the design and request for proposal, and then you realize it's $300,000 and you would decide, yes, it's so important we're still going to spend that money or no, you know, we Yes, but we are doing the same we are doing the same thing. I agree with you. But we're just getting better numbers, getting more accurate, more more solid numbers rather than just us making them up and kind of going we're going to get people who are in the industry, who know what they're doing, and can say, yes, we can do this for this much. And at the end of the day we have a a number that we can present and move forward
029with either a phase program or a lump sum number that the the town can buy into and we can get the full engineer design and then go out. So, it's Right. So, it's unfortunately it seems a little bit backwards, but we will have a very specific by November a number of ideas. If we do this, it'll be within this range. If we do this, it'll be in in this range. If we do this, it'll be in this range. Or if we do the whole thing, it's going to be in different ranges. So, if we piecemeal it out, get our scopes very similar and similar get our scopes set, then we'll have a really good idea of what we could potentially, if we get to that point, do something in March. I I don't think it's
030that strange that everyone thinks this. Personally, I do these all the time. And for someone this isn't my industry, but in my industry I can look at something and I can within an hour I can tell you possibly how much because I do it over and over again. So, as I was telling Jane, that's it's like I already I know a lot of people in this industry that I can call up and get them to look at it. You know, the Barrasses have already said they'll come and give quotations. Uh my neighbor up the street works for J RH White. He does construction. Look at that. my brother-in-law's brother is White Birch Landscaping the owner. So, we can have him come down and look at things. There's and you know, he's going to design it.
031And again, this is all going to come from our community resources because there's a lot in this town that can help. Again, they're not spending money, they're just getting orders of magnitude saying this is how much it's going to cost approximately. And I'm fine with that as long as we know what we're asking for because I think last time they said, here's what we want, and then that was going to cost $1.8 million. That is the answer we don't have right now. Is what we're asking for. Right. So, I think that's the next step. Our our the answer that we're trying to what we're going to do is looking at the ideas that everybody has of how to solve problems in the safety that corner specifically, this path here, the bus flow, the traffic flow,
032the um parent pick up and parent drop off. How do we solve those problems? And again, there is not a I say there's not a wrong answer, but there is there might be multiple versions. We don't have to sell them one thing. What we're going to do is go, okay, well, we'll take this one, this one getting this solution is really expensive, so maybe we don't you know, it's going to be moving puzzle pieces around on the table to find the right answer that's economically viable for the town. So, Right. And it might set up at some point if we aren't in July, we can't do we set up between today and the next meeting a whole bunch of homework to go and get these numbers pulled together. By the time we hit September, we
033have all our numbers and we have everything that we can now just kind of piece together, come up with our final solution or our phase program to meet November's deadline. So, that's why I said it's kind of easy for me. Right. Then I I I don't know this stuff, so Well, there's a Well, there's what? Right. I think but I think, you know, once once we go to um when we're talking about the scope document, the way I see the scope document is not so much like you need a a foot of gravel or you need you know, it's going to be tear out this this thing, uh sidewalk, grass, you know, shrubs, whatever. You know, this out, that road. It's you know, it's it's generic enough so that an engineer can then look at
034it later, but um and and enough that we be able to pull the a budget for. Right. But realistically what we're getting into is concept. We'll have the concept, but we won't be ready to make a a bond request in 2026. I think we'll be able to get that I think we'll be able to get that budget. We'll be able to get a concept not a cuz we can't spend the money. We need a a drawn concept. We need to have we need to spend money, right? In order to do that, we need We need the board. Right. So, We need what? The board to approve additional expenditures to get more concept work. Right. Right. And and or is there I'm just asking a question because to be fiscally responsible, we paid the money to
035have CMA Morant do the concept work. Is there a way to work within that to I think there is. I have to start all the way over with concept work and pay the exact amount. You know what You're not going to pass on the money. I That's not what I'm saying. No, that's not what I'm saying. I'm saying instead of starting from scratch with concept work, is there a way to work within the original concept as planned to meet the priorities that we've identified? I'm saying like is there a modified concept work concept plan where the funds wouldn't be as high as they were supposed to get money. So, if I'm going to I'm going to rephrase yet that if you don't mind. I think what you're saying is utilize the concept work that's already
036been done and share it with potential other contractors so they know the fundamentals, the groundwork that they've already done. So, it might not be the concept, but it will be we have done these specific things um to understand the site and the site work that has been done currently so that they can, whoever else comes in and gives us a swag on pricing and or the work that needs to be done, sharing that across because we've already paid for that. We own that, right? Right. So, we can say, here here's some information that we've already done that will add to being getting a more specific quote from potentially other other vendors. But don't we know that it's still valuable? Don't we know that that one was too expensive? It was too expensive, but it's still
037valuable information that they were able to ascertain from there. So it's not Forget about what the concept looked like. It's the work that got you that far. So that would need to have What survey was the site for? The foundation is there. The the foundation of that drawing of that design is there. The the topo whatever. Yes. TF Moran or who was it who did that? TF Moran. Martini Northern. It'd be interesting to look at their contract to see how many revisions cuz essentially all we're doing is a revision. We're not doing another concept. We are They they presented what it is. Yeah. Normally they Normally when you do an engineering contract, you're allowed for a certain number of res revisions based on that contract um because it's you can't just put something out in
038the world and as soon as it there it's done. Yeah, and what from whatever recall that concept drawing, it didn't address all the issues we identified. Correct. But however Sorry, go ahead. One of my identified to do, we should get a copy of that contract cuz that revision that you just mentioned could really be important if hers So I have a copy of it in the documentation. good. Uh on the drive. That you guys The whole contract? Like I have the concept plans. Yeah, but not the contract. You need the the contract the contract. That we signed to have them do the work up front. What did it include? Did it include like a number of revisions beyond I think I actually have that. Right. And did did Do you have um what you what
039you gave them to work off of? So I find this I'll I'll I'll explain this again. So the And again, I want to honor and be really respectful of the of the group that gathered and the fact that it was it wasn't naturally occurring process. That the group identified the concerns. They were the team of people. I was there. Walked around the property, looked at the property. Um if I'm not mistaken, I believe TF Moran was there, but I can't confirm it right now. It's 2 years. Um regardless, like they identified safety concerns, they identified some needs, they identified some wants. They didn't just say to TF Moran, "This is what we want it to look like. Go ahead and do it." They did say, "These are the needs. These are the needs. These are
040the concerns." And TF Moran, I do remember they were there that day. They walked the property and then they developed the concept they developed the concept. Would would the things that they said were concerns match what we identified as concerns? So I wish we had it written up or we had um on the board again, but I know, you know, the safety concerns that they identified with the crosswalk, right? Um I'm just going from memory. The concerns around people driving around the school. Um the ADA keys If I recall in the presentation I went to, um that those I I there was overlap in what they identified. I don't know if they presented the prioritization and the ranking, but I do I feel like It was a different parking lot. I just think that maybe
041it was more of a want-driven than than a need-driven. No. So it's actually um To address the parking lot, I feel like there might have been a little bit of scope creep to address a town a a a need for the town that but we've kind of narrowed the scope specific to the school. Right. But I agree. I think all of it is very valuable exploratory work because without that we wouldn't be here, right? And just coming back to the original question with the timeline, I think we forge ahead, see how far we get, and we we see where we are at the end of September or October. But I mean, I think that What if we came up with a simple concept? Or what if we came across like small things that we could
042fit in the budget this year? I think having momentum on this project would also increase the support from parents in the town. Okay. I think that is a That's great. I like that suggestion. So even if there's some crossover, and I expect there will be, um the project that was originally proposed um is it gives us a good foundation to be more specific and to look at order of magnitude. Start small and look at what we need to be able to piece out um and figure out if it's going to be, you know, a couple of these things. Were there Were there more documents that were provided than that just map? Yeah, if you go um uh in the link that I sent you with the Google Drive, there are in prior documents, there's a
043folder in there called prior documents, they're all in there. Everything that you provided me, Ellen, was in there. Um and as well as prior presentations. So the presentation that Bobby did is in there, and the presentation that Jenny Dunn did is in there. Everything that um I've seen on this project is in that drive. You guys all have access to that. Given your expertise in this, what is it that you think that we need to do to move that forward? We need to figure out all the solutions that we want to pursue and evaluate. So everything that we talked about today, the road around uh the green belt, we'll call it whatever you want, the green space heading up front. So again, if I start taking those off, we just start isolate them into a
044a smaller scopes and then just then we get pricing for those. And it it could go even as far as I think paving of that lot over there. But once we get that again we'll it'll add up to what it is, what we have in our in our solution. That's That's how I would proceed and pursue it based on again, this whether the last drawing was a a want or desire-driven versus ours is now cost. Yeah. We're trying to find the the best solution at the cheapest cost. So what are What's our next step? Do we want to make a list of some things? The next step is trying to find what solves our problems, which is this thing down here, the intersection down here. I was actually a very visual. Can we just draw
045on the board with the with the red pen on the school and just like cuz I'm just In my mind I have a flow. But I'm curious what everyone else's I Like we've all thought about it, right? How would you change it? Make it smaller. That's That's up there anyways. So I mean, obviously the the main problems that we have to solve I don't want to start with problems, right? is the intersection No, I'm an engineer, not a speller. Um Okay, call it the green belts, whatever. And we're going to call it green belts. It's not green belts. And essentially traffic, right? These were the main problems in a nutshell. I know there's more details, but this is kind of it. By the intersection, do you mean only the 87 intersection? The Yes, this intersection
046down here at the bottom with the the crosswalk, the stairs hit the fire department parking lot the drop-off in and out simultaneously everything all at once is too much It's too much going on. So in addition to traffic flow, it's kids flow, right? Right. We can add that, pedestrian. We should have our list from last time. It is. So clearly I know I'll look it up. It is. It I'll look it up for you. Just I don't remember exactly all the words. make sure. The ADA was definitely one of them. Well, that was the one that didn't get prioritized. It was a priority, but it it I think we I think we gave it was called a subcategory. Yes, because it's it's it's just a must do with other areas. Yes, so we have to
047have it in in the the thought process and the solution, but it's not a it's not a priority. It's it's It just has to be I know. You need to prioritize. I think the All these things I mean, all these solutions I think I think the main we have to consider not not the stuff that's easily done like painted little lines. Yes, that's almost that's almost no cost, right? We're talking about major scopes that the contractor would need to come in, give us give us order of magnitudes. And then we start to move on. So can you say there are two things really? It's getting across 87 and then navigating from the school. Yeah, I the buffer. That's what we need. Well, the buffer buffer's a discrete location. What do you mean by the buffer?
048What do you mean by the buffer? This road here. Yeah. It's to the school. So what she's what he's just talking about is this is the current driveway. Yeah. And there's some space here the driveway versus creating green space with the windows and the drive. And that's the buffer, Yes. Well, it's may not be green space. It might be pedestrian. Yeah, something that is a walkway. Something other than driveway. Right. Yeah. So I had an idea. Are we at the point where we might Yes. Do you not mix these and those? So this is No. No teachers. This is Yeah. I didn't think you'd have everything in this but just flow wise. This is the dirt That's the dirt part. The dirt lot. Yeah. So what I propose is one way around the school to
049eliminate I think a lot of confusion just have one way traffic. But coming in you would have the everybody come in through the dirt lot, go around the school, drop off, and then come out by the fire house. And that would be the driveway. Park in the last meeting in 12. And this would be a no a no drive zone. So this would be pedestrian only. Um the idea of I went back and forth which way is the better way to do the loop and in talking it out um there's probably more people coming in from this side. So you would minimize the number of left turns. So that's why we're thinking this cuz more people on this side of town approaching the school. There's more cars for sure because more of the walkers are
050coming in the campus side. So what about the walkway? So then the walkway the the I think one of the biggest cost of the previous plan was for moving the earth to consider doing the ADA compliant walkway on this side of the school. Do you know if that's compliant or Okay. Good to know. But I Did you have Did Did we talk about the um pricing list the last one? Did we have Did you receive one? I have. Okay. Big breakdown. Yeah, I actually have it. So I was asking her for I was asking for a pricing list so that when we started looking at you know cost of of items it's like something to go okay, well regrading that lot is going to cost 800,000 and you just stay away from it. Yeah. I've
051known environmental. Right. That's always That was my So my thought is to minimize cost keeping the pedestrian walkway where it is but you can put like flashing lights on demand flashing lights. Keep it where it is but if we either and this is like an either or build a sidewalk or paint it out like a bike lane. So it is clear that a car coming out this way does not cross into that. And that could just That could be for both bikers and walkers. So that you wouldn't walk up the stairs any longer. No, it'd be the same It basically saying that they have today, right? That's Yeah, she's My understanding is that one of the differences is that drop off for kids is back here versus the front of the school. Right. And the
052the reason being they are keeping that as a So this could be the drop off. If I'm a walker, how am I going to go? Up the path? Which way are you coming from? I'm coming across 87. So Are you coming from in town and using this one or from Are there going to be two crosswalks? No. No. You only There's only one walk. You You only have a single crosswalk. So So we can move crosswalk. We can move the crosswalk. If you move the crosswalk to the wall side then the kids don't have to go across the driveway. Right. That's what I was proposing. I Yep. And then the bikers you don't have any way to get there. Well, yeah. If she If she got the driveway you put the same the same parking
053that they have a path up to the school as well. Yeah. So you could So then a a someone on wheels whether it be a biker or wheelchair could still go up this path and we could still mark it off. And the other The other reason just one last thing is when you have the cars coming out facing the pedestrians and the walkers they're a little bit more safe. Having them back here is That's why I feel safer. So the driveway is going to go away. It goes around the school. Is that right? Yes, so this is this is like a new Right. And so the the black that you've drawn there this is a bunch of it going away. Yeah. And where would people park? Same place they park now. So the way I
054guess I would have enough parking with the lines that we have on this side. So the parking right now is here. We have some spots here. And there's some spots in the front. And there's spots in the front. This is essentially That's going to be a no fly zone. Yeah, we're we're saying you're going to lose that parking. Spots in the front too. Spots back here. And could parking go all the way around on the left side? If you're doing it here, why wouldn't we be able to do it all along there? You could. I mean I would It's going to be snow in the winter. This isn't This isn't Are you talking about that area? No, just making the the driveway wider so people can have parking. Parking right now in the driveway you
055would do parking all along the edge of the building. So if you had a 20 ft driveway wide and you just So you could park all along there. So do you have some access coming up into the Yeah. This is This is This is the like the gym I don't understand. I'm not a full disclosure. I I'm not a visually strong person. So that being said aside from the beacon lights on the crosswalk I'm not understanding how we're addressing the crosswalk safety issues. The crosswalk can move. So the crosswalk right now is here. Okay. So they have the crosswalk is going to be moved over to the So they have They have to Right now they have to cross here and then cross again right there. This is the parking lot. So instead you go
056closer to the stairs so that there's just I think Okay. You don't have to You've got You've got exactly what she described and cars going both ways. The other thing is we could adjust something to what we need. And and that way the people The people who want to use the stairs actually use the stairs. But the people who cannot use the stairs or the bicyclists go Well, the question is from an ADA standpoint what is So we need that too. What is the grade that's required? This It's not This isn't We're not changing this. She's talking about the If you were to If you were to put a walkway or bike way So one of the things that I got is the person at state who is being person as soon as we have
057different concepts I'll go over with him. Okay. Maybe in a couple of months we'll go over it with him but as long as right now the grade doesn't change and they're the bikers are currently doing this. Well, the the bikers are taking their bikes up the stairs. Okay, so if there is somebody who is in a wheelchair they have to go up this way. At least that's what they always said. So this isn't I I My suggestion actually probably not going to be an issue especially if there's going to be a proper walkway. Are they going to have to go all the way around to the back but they may still get in into the front? They're They're opening is until here anyway and there's a door here. So they can get into the side
058from on the side of the gym. So in your mind in the drawing this side of the lot that's closest to the gym doors are do those get eliminated? Yeah. What I'm just trying to have people get into the traffic when they come around. So they have to get in here. So this This is going to be gone, right? The whole thing is going to be So the the buffer zone there's only one solution. Right? So this is going to be gone here. So this will have an opening so this will be two way. We have to get into this parking Is that the parking that's here against the the barrier or the parking that's outside to the gym? Parking next to the to the gym. Right in front of the gym. Susie, if you're
059looking I'm sorry. The other side The other side of that is since it's now not a through way the only people are going in and out are teachers and staff which twice a day. Right? There's no high flow there so it eliminates the the cross. I would say teacher staff and wheelchair parking. We need to still need wheelchair parking. We still need We need to Wheelchair parking can be right here if this is a little bit The status of the wheelchairs and wheelchairs. Well, I think um one of my hopes with this project is we re-pave the parking lot, extended as far as we can that the ground will allow and so we can get more perimeter parking but then we'd have to draw up the lines Yeah. and then see how many spaces we
060fit. So Okay, so that's This is We're going to go with version one. Take a picture of this and then we'll make a mess with it again. Um Susie, you're talking about You're taking a picture. This I'm going to go in for a year. He's like a full time staff member. Okay. Susie, your buffer I assume you want to go all the way around the school. No. Not Not all So the the in my dream concept it's starts here and goes to here. Okay. So just just the side and the front not with the parking lot in this plan. Behind the gym and stuff that don't have the windows. Okay. It's so pretty good. in the classrooms though. It's okay. All right, so this is concept number one. Yeah. Does anybody else have any other
061concepts? Can I ask a question? Yes, you're going to put a buffer in the front entrance of the school. So someone coming to date with their kid is parking in the back and walking up to the school. Or is it potentially park on the side right there? But you probably would walk through. In the lot right there that would be reserved. Parking spots and then walk up. If you look at most elementary schools, you have a pretty lengthy way of getting in. Besides Main Street for local schools, there's like a good walkway to get in. Right now though the front door you're going to be walking into here. So this is probably the teachers parking lot. So I'll assume that you probably have some spots here. I know you don't want any spots here. Okay.
062So you're talking about you're talking about green space on the side of the school or the front of the school. No driving there. So this is all pathway. Okay. Yeah, we have to check with the fire department about the access that they need. Yeah, we can absolutely do that. So this is one concept. So with this this part of the revenue is like this is a walkable area. So you have teacher visitor parking over here. There's parking lot here and there's parking over here. I'm just verification. I don't know if the buffer on the side of the school necessarily has to turn to grass. It might be convenient to keep it blacktop. Say if a fire truck had to come into the school like you know what I mean? You have space for and I
063don't know other vehicles or there's other things to set up on the blacktop. Yeah, exactly. If you look at the high school or there's yeah, there's space. We So I am on the fire department. So we would park where we where we are and run hoses to the hydrant. So and even especially here we're not we're not going to push the water cuz there's really you have no space out there. We can get your fire hydrants to go all the way down there and you have one over there. And here's the fire hydrant. And right there. So but it's just and this to park a truck here you're too close to the structure. You're too high risk of your structure truck catching fire and then your engine is gone. So this this plan does nothing
064to address the dirt lot. No, correct. We have under 10 seconds left. We're out of time. This might carry over to our next meeting well the dirt lot Okay, the dirt lot fell into a a want versus a need. So that's why we didn't even talk about it last week or last last meeting. I think the only thing considering depending on the amount of space that we have available and that's what we need that was thrown into it. But it's not it's not correct. You're not changing anything. Is this this stone wall No, the one here there's a wall here. Yeah. We're not touching anything. We're not doing anything but the crosswalk crosswalk stays everything stays. We're just moving the crosswalk When you're doing this do those stairs need to be removed here? Probably. So
065when you're doing your things I think that's an item that needs to be Well the stairs here aren't right the stairs back here aren't stairs back there. Stairs and the ramp in the back. The stairs going in the back is more but we we want the stairs. They're not back there. But that can also be a phased. But I'm just trying to identify all the pieces that I thought about redoing So there this is an option. Um but I completely forgot again what we're doing. All right. This is not People are taking a picture of that. I'll take a picture of that. So we'll erase those. And this is going to be a as in we have kind of thing which is which is pretty green. I think that's it. Which is blue. Do you
066have a second? Cuz I think if if it has lobbies or by the condition of the property but I like the idea of doing an extension. So you have driveway over here and it still has the room. So you do have a full loop and you put all the parking here. So this would be all the parking spots and this could be staff everything like that. But this is going to be a big walkway from the front of the building to the back of the building where it's developed here. And now you're going to have traffic crossing. You just move it walkway over all right a little bit. So we're keeping the current flow moving everything to the left. That sort of solves the bus thing. It solves the bus thing but it doesn't solve
067the This still becomes two-way intersection. It still becomes two-way. It's still an issue. So it's still two-way. Because this is still two-way I would move this to and then up here and then take out the middle and have search to the school. So you can have still have the walkers coming here and you can do your drop off back here and you can do your drop off over here wherever you want. You still have your freedom option. But this still stays a potential future possibility of you know another access. Not to pave it but to rubberize it. I'm just trying to bring something up that does happen but I would love for this committee to address. There are vehicles that use that entrance no matter what I say how many times I put it in
068evidence it's that come up there drop their kids off and come back around. I saw that yeah I saw that So we could also think about putting a gate. I don't know what the fire department would say about that. We didn't How about one-way signs up? Well but we couldn't figure out but we can also put a gate in there because I think this this field is important to for games that are going back there because of those lines where you do need some some space and you can have trees that we can take down eventually things on those lines to make this more accessible lot. But this could be your green space and make the walkway here. So and I have a I mean regardless if you do that it's a lot cheaper I
069think. It's a lot Yeah, it would be cuz all you're doing is extending the parking walkway here and then you have some crosswalk So now the kids are nowhere near the driveway. Well yeah, you're going to have to go up. But if you have to this would be a stairway and ramp. It has to be stairway and ramp. Yeah, but that's where you can have problems with that wall on the side. I don't know. We'll see. We'll see. I don't know. But yeah, that's something that has to be taken into consideration and then we'd have to grade it up. Cuz I have thought about moving the crosswalk all the way to the other end so that people are coming in and walking walking down it yeah pretty much the entire sidewalk that's on the other
070side and going in where that the post office entrance is because that way we don't have to deal with the wall. Yeah, but there already is grade here. You're already graded up. Oh yeah, the the current one yeah, it's it's too much of a grade. So anything you change is going to have to deal with but in addition to that one bypasses the wall but where you're putting it hits the wall right away. So you have to have some way of some way of getting around that. So but I like having the crossers here. Closer to the where they're going versus into or out of traffic. But this would be So one of the So one of the So there's another So one of the concerns that got brought up is how many times students
071go over traffic So they would go here and they'd go there. Right now if you keep it here they're just going over one on this building right here. Oh well it depends on if they came into the front door or the walkers came back. So yeah, they would move over this here. And then you're driving the building and you're driving through. Yeah, no no. So you still have the white line that we have now. You still have people coming in and going out from the same entrance. And it doesn't change the cross. But there weren't any kids. It doesn't change the pattern, it just changes the line of sight. And I'm just talking about the cross. It's also heavy. I can just see the faces that's I was continuing to use the same driveway from
072the street, too. So I would have Yeah, you would have had a one You had a one-way Okay, all right. Just as long as I didn't confuse anyone. No, no, no. This is This is still This will still be into the same form. It's just this is still the same What I'm doing is trying to find another concept so that if if this becomes too expensive, this stage may enter that potential. Could you Could you put a loop down where the parking lot is? And have the kids walk over to the school. So the drop-off and buses should drop off in the parking I mean if you If you do that, then you have to do ADA compliant. If you If you put it down here, Yeah, I'm just want I mean If you do
073that, you have to do an ADA ADA compliant. Right. And that's two of the Just asking, you know, that's But it's similar concept with the last one. They did have everything down to that Oh, I know. There's that crazy, yeah. But that's more of a cost consideration. Of Not only are you making that bottom part ADA compliant, but you're going to deal with the fill, runoff, detention basins to get that So So So the first solution is not deal with the ADA thing. Yeah, I'll have to deal with ADA no matter what. But it How did So how does it change anything? The first solution is a is a designated walkway over this way, whether it's probably separated by a guardrail but guardrail going up to separate the pedestrians from the vehicles. That's kind of
074what I was thinking. And it's one-way one-way traffic display. I know, but it's the grade. The grade's okay now, right? It's okay now. The grade So a wheelchair that grade's okay? For For On that side up to the the side entrance, it's not going to the front. And I don't think it's to the back. I don't think It is currently compliant. It can't be compliant because it is a way in. It doesn't have It's not a cars, but not it wouldn't work for a wheelchair. It is compliant. It's not good. It's not best practice. It's not It's a terrible solution, but it is I I will double-check that with your state. We'll we'll talk 100% make sure that any of these are going to be viable for them. What the first thing was Yep. That
075goes out. It goes out. Yeah, this sense that cost would increase dramatically because of drainage treatment costs. No, because you have to look at permeable surfaces, right? Permeable surfaces. And that's pavement, right? So anytime you have dirt, you're it's permeable. Your water will sink in. You know It's the the actual pavement, which if you just have a driveway, it's not really ideal. It's almost like a water storm Right. And you're All you're doing is taking this driveway and you're moving it over here. And you're getting You're actually paving. So So when it comes down to the square footage, think about this whole table's forward. So when you water when it rains, think about your square footage. When you get it Say you get a half an inch of water, but you have 100,000 square feet,
076that's 100,000 square feet times 1 inch. That's how much water you have, and it needs to not leave your site any faster than it would be if it was grass. So that's kind of the the concept. But if we're replacing the green belt or the this here and this with that, you're not really adjusting very much. Yeah, we'll be gaining green and stuff like that. Has the property become one property? Yes. It is one property. So there are Of course it has. All right, go for your plan. We're trying to make sure that we wrap up, but I'll do I'll do it quick. Cuz it's actually My thought is almost like a a collection of both. So like Jane, I thought the same thing. I don't I agree with you. I think this intersection stinks
077no matter what we do. This even Even if this is here, you're still dealing with the fire department parking lot, which doesn't have any parking designated at all. People always park there no matter what, so that's that's almost a challenge. So I don't like these stairs. If they're already dropped in, I would demo those stairs completely. I would recommend that those are gone. I would follow the same lead. Stairs up the front with a the ramp, whatever that might be. We have to fix the wall. Fix the wall. Not a big deal. You know, they have so many different solutions now. We're not talking like a you know, elaborate granite and short. It's cut it back a little bit on some concrete. We do it all the time on highways. I didn't think about coming
078out in the front, but I think it's a good idea. So I would say the same thing. I would follow your idea. I would say the same thing come around come around the back. The reason why I honestly don't like the entrance. I don't like doing it, but I think it's silly. But I can't solve it. So You don't like what? Parent pickup. Parent pickup. I think the buses are provided for a reason. And people should use them. But I guess you're using them as much as you want. But regardless, you have to plan around it. So going in this way controls the flow of traffic. These can actually be a double lane. You can make it double lane so the parents have to stage prior to when the buses go through cuz actually they
079have to keep the schedule, right? So you can follow the same path, drop-off and pick up here. And then the parking lot itself has an entrance back here. And you just regraded for now. And that's it. Put dirt down. So that way parking Parking I added a dirt lot for the casino. If there is If you find that this leaves the staff short, there could always be a paved area here. But I don't know the I don't know the answer to that. So would you have So parking over here would still be here. Same That can be pushed back a little bit. Is that true? Towards the fence? It goes right up against the playground. The playground. Can you move the fence back 10 feet? The parking spaces there. You could put some You could
080put You're just You could put spots there at the end. And then you could put them back. I also thought about the The buses and stuff at hectic, I'm sure staff are like, I need to get out before the buses get here and people get here before I'm stuck here till the end, right? Is that kind of the the thought process? You guarantee a double lane over there? No, because contractually No, okay. Double lane is just going to be a control lane. It is just you know, by the size, people are going to have to It does give it extra parking for the town that brings in all the guests and stuff like that. And then if this is just straight dirt, we don't have to worry about Is there any challenge with the kids
081getting off on the bus that's not a school side? So you mean crossing in front of the bus? They have to walk in front of the bus to get to the school. Yeah, cuz the car I mean they can get to the playground. They have to walk in front of their car from the parents' car. I think that no matter what, it's going to be difficult because if you do the drop-off here or here, depending on the season, sometimes you're dropping off at the playground, sometimes you're dropping off at the school. So you're going to have kids crossing. But then two lanes is not great. If If the two lanes are more down here, it's just to It's just to control the staging of the people of the parents. Yeah, yeah. Double lane one-way? Yes.
082Double lane one-way. Always one-way from here. And then narrows to one lane in the back once they come up around the corner. Yeah, it's it's the staging. Okay. So All right, let's wrap things up and be done. Yeah. We got to be sure of this. Good news is we kind of all have the same thought, which comes When we start breaking it down, it's going to be easier to get quotes. So what about next steps before we leave? I know we're late, but what are we going to do? Do we want another meeting before the end of the year? I'd say yes. So let's look at calendars. We have a couple of missing members, so we'll have to inform them. Look at calendars, and then what do we want to get done between now and
083the next meeting? Can you handle a flight? I'd say between now and the next meeting, I think we need a meeting, but I'd like to Before we hit the summer break, I'd like to get all our scopes, all our small scopes, which includes, you know, everything that we talked about, the stairs, the walkway around the side, the sidewalk, the buffer zone. Again, breaking those down into Right now it's looking like maybe 10 items with big variance of the roadway and whatever else. And from there we've got to build whatever order magnets you can get. They're all kind of the same. So, how do we want to do that? Uh at next meeting we'll just identify what they are. Okay, so the purpose of the next meeting will be to come up with all the little
084things? All the Take what these concepts are and just say again, we can break down buffer zone is number one. Um stairs in the front, road out the back, there's three instances. Road on the side, there's four. Flashing lights. I like that. The one in Acton, I don't think they actually have a stop. Are they really flashing? But the one in Acton has actually a stop. I think Acton does too. It turns red so you can't go. Oh no, no, no. This is These are just lights that tell you there's somebody approaching the crosswalk. Like I think the Acton one the rail trail actually turns into a red light. Then they have to stop. Yeah. This is the 125. Yeah. I've used that before but absolutely that's an actual red light. It all depends on
085I think what we want and what We should probably talk to the police department But um yeah, so it's all going to be those scopes we just That's the light and that's going to be our cost. Yes, you. And then we also figure out in the next meeting who we need to talk to. Yes. Yes, we can do that. So, that would be the two things like break down the task and then who are the people we need to contact. I'll start with who to talk to cuz we're all talking to them. No, no. I want to I'll start a Google spreadsheet to share that will be in the drive but I'll share the link with everyone. That would be actually great if we could get some of these things in a Google spreadsheet before
086we get here. Yep. We can. I can start punching out them where they are. But there's other There's things going to be like the movement of the tanks, movement of the sheds, asking to build a new shed. So, is all of it big things that you think of? I'll just start sharing it out. Okay. Great. Then we can kind of put things in there and kind of crank through to the next meeting. Um and then hopefully from there. So, are you going to send out a thing Do we want to try and Yeah, let's look at calendars really quickly. This is what day is this? Today's Thursday. June 5th. Do the document over there. I think you have the documents in there. Oh. I think there was You didn't send me an electronic copy of
087that. The one that Chris signed. But No, that was not in Michael Mark's but I wrote down I can't. But again, you can send me that. I'll put that on there too. So, that's the contract. Which one specifically? The contract? Yeah, that's not in my That's not in Michael Mark's. So, okay, let me get the dates. I get all of my calendars up. Um so, the school board meets on the 18th. So, is that the last day we can meet? No, we can meet again before that meeting and then we can meet again after that meeting. Well, I heard we can't meet in July or August. I will say what Ellen said. It is not recommended. Okay, and I I ask I'm kindly asking that this group that is an SAU 16 group honor the
088protocols that we have established for our organization. I think that that's a very reasonable request. Which exactly what is the protocol? That we don't have school board meetings or committee meetings during summer months. Which is July, June, and August? the summer months. I don't know. Let's look at the calendar. That's what I'm asking cuz it's Again, I think we can make it work to be I don't want to be unreasonable either, right? And I I do think it's important to honor the the expectation that we have set. What's the last day of school, please? 13th. So, we'd have to meet before the 13th to be in line with the I know that. I'm just asking since the school board is I wasn't done. That's their That's a different thing. I wasn't done. I was saying
089that I think it would be reasonable to have another meeting during this month in June. And not June. I don't think that's reasonable now to to ask to come three times to meet three times in this month in June. Just Also, we are looking for excuse Sorry to interrupt you. But I also want to add that the point of these meetings is that they're public meetings. We want the public to be available to come to the meetings. So, if we're meeting multiple times in one month, I think that's a that is a difficult expectation for public members. We said it was I think we have a reasonable agenda for for next meeting because at some point we need time to go out and do the work. Would everyone be available next Thursday the 12th? I
090feel like we have a pretty reasonable quorum. Might not get everybody. But what is the question here? That's technically before the last day of school. Susan, what about you? You don't have to come. Cuz she's I think she's a critical member of the team. Well, I'm just saying, you I appreciate appreciate that. Okay. I'll just look at it. Hopefully the waiver comes in. Well, I can double check with them. Yeah. It I think I think the waivers are They've been a senior project. Oh, that's better. Well, the graduation's this weekend. Right, but I think they're doing the stuff right. That's what I'm saying. So, next week should be good. Should be better. Um yeah, I uh um Yeah, okay. I'll send. 6:30 p.m. was the time was the availability for that worked for the whole
091group when I looked at Ellen's Yeah, 6:30. What time? 6:30. 6:30 was public meetings. The question was 6:30 or 7:00. Ellen was 6:30. You mean 6:00? 6:00 in the morning was it? Yeah, based on what The people who volunteered for this committee, when I compiled all of everyone's availability, the 6:00 p.m. did not work for everyone. It's hard if you're not a committee. Okay, so looks like the 12th at 6:30. I'll send out a Does that work for everybody here at least? I'll share the minutes. I know, I know. Tonight. Go home and write them up. No, that's fine. Um I can do that. Okay. So, that's just in two weeks and then we'll see what we can do from there. So, I will create a Google spreadsheet, start putting in items that we believe
092The 12th is one week. The 12th is one week. Today. No, it's a week from Next week. No, it's next week. You're right. Sorry, I I I had to excuse It's on my calendar. It's a week away. All right, so perfect. Everybody can um get to that Google Doc, make sure that they're putting in like the items that we talked about. What? We just have so much knowledge. For next week? Yeah. Our kids in school. So, I'm here. Yeah, I don't know if we need to now is that to sort of identify all the little things. Yeah, I'll say okay. We will we will get that all done and then I think we're we're good for now, right? And I do ask we should try to make sure that we have one person talking at
093a time. Let someone else finish before we continue to talk. We are clear especially for all the people that are watching on the live stream video. Thank you. I'm going to keep