001All right, it is 6:01. I'm going to call uh the June uh New Fields School Board meeting to order. I'm going to acknowledge we have um 30 minutes at least of public input, but we always encourage more than that. So, officially starting public input at 60 2. Um and there we go. Perfect. Um thank you. Um, is there anything you wanted to say public? Okay, just if at any point just raise your hand and let us know. Uh, first order of business is the minutes. Um, we have May 7th public and non-public minutes. I have no changes, right? Anything? No changes. Yeah, they were really The only thing I would change, sorry, I said I had to change on that. The only thing I would change on it is um take out a new member
002for any future because I mean he's not a new member anymore. Yeah. So other than that, everything is fine. So that's on the May 7th. Um Brian after Brian's name. Okay. Yeah. Any subsequent ones? Perfect. All right. I'll make a motion to accept the um public and non-public minutes with the one amendment. Sure. I will second it. Awesome. All in favor? I I I Okay. Beautiful. Um business. We'll get back to him, Molly. Mhm. Okay. Is there anything else that we have in that area? Want to wait until Molly gets back or gets here? Yeah, I think we can wait. Okay. Yeah. All righty. Principal's report. Susie, that was like so much faster. Sorry. Okay, hold on. If you're not ready, we can we can loop back if you want. Okay. Do you want your
003note? I can match over your No, I It's in one. I know. That was really quick. I'm coming. Okay. Goodness. There was no rush. It takes a second. Slow. Yeah, I just I would Well, this has been arts week and so every day we have a different artist and residence which is amazing for our students. Um we've had pottery. Um we have had Broadway musical and um hiphop is coming. Um so those hip-hop coming hip-hop is coming. Would you like to join us on that day, Jane? Sure, why not? That's Friday, I think, right? Next Friday. Next Friday. There's Friday. Next Friday. What time? All day. I think it's the whole day. Yeah. Throughout the day. Hang on. Hang on. Hang on. Give me a second. That's great. Maybe. You're always welcome. I might. Don't.
004Careful what you say. Jean's going to whip out the hip-hop skills. I will be the comedic relief. So while you're looking at that gene, we are also in the midst of lots of diagnostics between our I Ready diagnostics, our SAS testing. We are doing an analysis on um looking at uh testing fatigue and making sure that that doesn't happen to our students. So what kind of analysis is it? That is um a lot of our uh feedback from teachers um as far as looking at our master schedule for next year. If you go into the teachers room, you'll see um August through June of next year. And so we've done a master plan of when things should happen. So, for instance, if we're just looking at fifth grade, fifth grade has um DARE and dear
005celebration, ALNOBA, um a science SAS test, an ELA SAS test, a math SAS test, a math diagnostic, and a ELA diagnostic. What we're looking at is potentially pushing up some of our um testing into March, right? That could be a good time for our science. do um math in one month and EA in another month just to spread it out so the students so it's not like a testing season it is a a snapshot okay um talking about our fifth graders they have had lots of opportunities to not only get to know the staff at CMS but today they had their step up day uh they were able to find out what pods they were in for next year as well as go see the school try a locker um a lock and see uh
006just get relaxed and let somebody that's big is big that's that causes a lot of anxiety believe it or not that is a a big one um uh if you have noticed when you took the corner out back the snack shack has been painted uh ready for the fifth grade gift to be painted on Um we the wellness committee in conjunction with the NYA uh they have approved our proposal to make a track out back and so that is cool um in the works along with the NPTO doing fundraising next year um for that big project. We have a big month of celebrations and transitions. We have our senior clapout day was this past week which was amazing. Um they did a service day today which is where they um rank out all the chips
007for the playground. Next year Mrs. Jaw, our PE teacher, plans on utilizing senior service day um at field day so that they can partake in running stations, which is fantastic. That would be great. Um the spring music concert was a success as it always is. Um we have our fifth grade um celebration coming up next week and then of course our last assembly which is the um last day of school where we are are um saying goodbye to several faculty members which we have been highlighting on the board side. Super thoughtful. We have um three pair of professionals who are retiring and um and then some teachers and so we are if you look in the hallways there's lots of farewell cards and posters for them that the students have made. Um but that is
008sure to be a emotional goodbye since not only are there so many there that years upon years of service over a hundred years of service in that in that one assembly that we're saying goodbye to. So that's a I thought the marquee was an awesome idea. It was really thoughtful and sweet. Thanks. Um I also wanted to give a shout out to the um I don't know what it was called but the cheer squad or whatever you guys had for when the testing. It was just a really thoughtful um and invigorating to the kids. They would I I don't know if you want to say a little bit. Sure. So um we are students can often feel very anxious when it comes to testing and we are trying to encourage them to understand that excitement
009and anxiety actually are the same emote or feel in the body the same way. And so to use that energy towards excitement and that they really understand the information actually that they're getting tested on. And so um Tracy Edward, the counselor and myself um and the teachers put together different um encouragement uh postings for them on their desk each day of testing. Um, some of them involve treats like uh you're a smarty pants and there were smarties in it or um Starburst because you're so smart things like that. And so they and then it was love the cheer squad. So the cheer squad um just wanted them to know that we're proud of them. We also just really made we are emphasizing that it is not just our third, fourth and fifth grade teachers when
010it comes to SAS. It is collective. It is our kindergarten through 5th. It is one whole unit. Just like when students leave Newfields, it is not just the fifth grade teacher. It is an entire unit between their classroom teachers, their unified arts teachers, the counselor, their nurse. It's all of us collectively together. So that's who the cheer squad was. Awesome. I love it. Guys have any other questions for Susie? No. Awesome. Awesome job. Do you have any requests for us or or thoughts for us? No. Awesome. Thank you. Hi, Molly. Yes, I do. I'm hoping. Give me long enough. Long enough. Uh I think that Ellen invited all of you to come to the fifth grade. Yes. Um I put on the calendar. I forget when it is. Monday. Monday. Monday. It's on my calendar.
011So, I have a conflict, so I can't go. But one of the friends will be, well, one of the board members from the friends will be there for the book presentation. Great. But that's for you, but I've got a thing I can hold. I'm going to bring her in. Okay. I have a fifth grade graduation, so I want to be a different set. Busy time of year. I will represent represent the board. Good job. Thank you. Do we know who our our star speaker is or is that a a surprise? We'll I'll let it be a surprise. Awesome. All right, Molly, you're up. We We swapped. Hope you're Thank you. Thank you. I had a fall soccer triyouts that I had to get someone to sending around. Busy time of year. Running out back with
012the soccer team as we speak. Um so I did bring the manifest. Um in I just want to remind you all that we are still going to be paying bills through the end of June bills come in July that we've backed. But you've encumbered most everything, right? Oh yes, for sure. We've encumbered everything that we know. Um children are unexpected, so our repair costs, but um hopefully we won't have too many. Um but we will have manifest. So you'll probably get some emails from me closer to mid to end July just asking you to come in to sign those those additional manifests because today's our last schoolboard meeting. Well, we have a retreat in July. So, Oh, perfect. June. Oh, what? June. June 18th. June. June. Thought I wrote it down to July. Well, that's
013on our agenda anyway. Or if if it works before September. Yeah. Just to go. Yes. So, when we finish paying all the bills, you'll I'll send an email out just asking me to come in. You'll probably get one email from me so you don't have to keep coming back in. This Sorry, this one was already signed. Did you have to do something with it? Oh, I probably just grabbed the NX one that was in the pile. I'll just put like this. Um, and then also I just have the annual school board questionnaire. Bobby, you just need to sign that. But there is a section. So, Bobby, you would sign the very very last page, but either the third page, it just you just have to write briefly who you are. Like you could write like
014Bobby Kelly doctor like Yeah. Um you just have to briefly describe who you are. So if each of you want to just do that line on number 14 for each. Yeah. Yeah. Yep. So each of you would take a line there. Um and then also I brought your current year financial. There were very minimal changes since the last time we met. Um but did anyone have any questions on that? Again we have everything to the best of our ability encumbered but as we round out the year we might have some additional expenses. Um, I did this only goes through the end of May. Well, so the report was printed on 519. So we have to have the board pass to you in advance and we have to have a week to review it as well.
015So, we have encumbered all expenses, projected expenses to the end of the year, but the actual report was printed on 2015. Okay. Um, there was a line item for software technology that was $10,000 over. Was that computers or was that something else? Do we know? Our screens are to our projectors have to be replaced. Okay. So they needed to come over before the start of next school year because they the wiring and get some electrical work done. Okay. And then we have some additional legal expenses. Yes. So for legal I feel like these were not new from this past month, right? These expenses, the ones, so any of the changes are on the first budget here, right? So, anything in their legal would have already been encumbered. I'm just trying to find the legal. I
016guess there was 721 this month extra. Yeah. change it up. Page page 10th one down. I'm guessing page two top third quarter. I'm just trying to see how much we have in Cumber cuz it was $800 in Cumber. So then everything else would have been spent here to date, right? So can you think of any legal exceptions you would have had? Yes, I can. Okay. We have some we did have some questions around the actual property lines and ownership of the property to help with the safety advisory committee. Okay. And then we did spend more than typically we would have in in previous years because of the additional questions that we had leading up to the deliberative session and the public hearing on the budget. Same thing with regards to, you know, the questions around
017the dates for the bond hearing and whatnot and further clarification based on the questions that we were getting from members. Right. But that should have been part of already paid, not the encumbrance, right? That's the question. So encumbrance would be anything that's outstanding. So if there's $800 outstanding, then it's probably we always encumber a little bit just in case. Okay. And if if it's not needed, then it would be released at the year. Cool. So, as the year goes on, we if there's no legal cases, we start dropping the incumbrance and then the 30,000 under the repair and maintenance that's going to be unencumbered this month. So, that is a great question. I don't know if you want to Yeah, we can. Professor, I mean, would you like me to move to that? It's relevant
018to the budget. Sure. So we have moved forward with purchasing the energy recovery units because there was a report that the odor had returned to some extent and I can verify that it has returned. It's been not completely consistent. It's been dependent on the heat and humidity. Um, so I did speak to um, you know, Dian West Morland, our HBAC um, professional who works for the SEU to clarify that this was, you know, this was in alignment with the recommendations of our group, our collaborative planning group that had met, you know, throughout the fall and winter. Um, and then I touched base with him again just to make sure that this was still on par with what he would recommend based on the circumstances. So we are going ahead to purchase both energy recovery units.
019So to answer your question, it would not be an incumbrance release to it would y but they're not coming in at 30,000 total. So whatever it would come in at they're coming in at 15 for both rather than 30. Yes. He said there was an they overqued it I guess back in the buy one get one free. Yeah, I'll take that. So then yes, the balance would be released when we um finished. Okay. Okay. So then the amount going back to taxpayers would be 15ish,000 more than the $50,000 that's currently projected. So the 50,000 is what we're currently projecting as an underspend. But then we have an additional bit of revenue and plus we we had already planned for a food service loss adjustment. So in the upper right hand corner that is what what
020we call the unreserved fund balance at the end of the year. However, you guys had voted to contribute to the four different trusts and so the unreserve fund balance minus what you would go to the four different trusts is the projected I don't know why it says FY21 that got okay I was wondering about that yeah that should say FY25 I'm not sure what happened there um return to taxpayers I must have hit the wrong key on my keyboard so that would be what you would see is the credit towards the tax rate come November if everything else these steps for and that does not include the 15,000 because we have the correct. So that would be plus 15,000. Perfect. Thank you. And again, that's not a check that's written to the town units. That's
021just you have to raise that much less the next year. Yeah. Go ahead. Perfect. Those are the questions that I have. Randy, do you have any thoughts, questions? And if you just want to pass the manifest back after you had a chance to send and then just a reminder, you just have to list who you are in a very brief description on I used a Sharpie. I'm sorry. It's It went through a little dramatically. Um Okay. Awesome. Thank you, Molly. No problem. Um I'm trying to see if anything else that we have is going to involve finance. Probably I'm happy to hang out for a few. Okay. My child's just running around out back. Maybe that. Yes. Although I'm not sure if that's if we have that on the agenda. I probably don't, but maybe.
022Okay. Do you want to ask Molly about that now? Or grants? Just the the sheet in the packet with as far as grants. Was there any updates? Yeah, that's just an update. I mean there really would have been any change except for actually I don't think there was really any change from the prior month I don't think with the wellness the track that you mentioned which sounds awesome by the way was that at all involved with this grant or was that a separate it's a fundraising no but that so that idea birthed after we proposed that if there if this grant is running next year that's a big if because of grants and state affairs Um this that grant absolutely is something that they would um accept. Lovely. Okay. Which is best case scenario. Yeah.
023Are there any I'm sorry. No, mine's in color if you want to see. I don't know how I printed out in color. I think I must have hit the wrong button. I don't think I don't think I have color ink, but there um and I think the colors are just mainly keeping track of deadlines on there. Time. Yeah. And stuff. Yeah, it's Do we know if these are state or federal grants? It depends on what it is. So, the t um it lists all the title grants on there. I don't know if any, but um I don't know if you know which ones are state, which ones are federal ones. Uh oh, that's a hard one. It might be nice to have IDA is a federal grant. The pres PK is preschool idea. I believe
024that's federal. The wellness grant is state grant. TI T2 title two is I think it's technically federal. I think the title grants are all technically federal. They're just distributed by the state. So same again IDA federal PK preschool IDA federal title 4 federal reap is a state exactly state would be reap okay all right are there any other funds other than the specific grants that are that are you should be aware of in budgeting for next I mean, you have your trust fund balances and just thinking about where you want those goals to feel those. Okay. And also the impact fees. Well, you do have impact fees, but that has to be used for ex um there's certain things that that those can be used for. Um whether it's a capital improvement or expansion. you
025can bring those figures at the beginning of next school year when we're starting to Yeah, I just reached out to them actually about impact fees and um the guidance that Gordon Graham, the attorney, had given to us a while back is not to plan for impact fees. That way you could always use it as for unanticipated expenditures. Um I But some do expire, right? That they do expire. Yes. And um I don't have the email in front of me, but I forward it to you the other day and I forget exactly how much we have it in. And some of them there was one that expired at the beginning of this month that was still in Sue McKinnon's account. Um but I think the others expired later on. I'll send it to the board. Yeah,
026that would be helpful. Um so there yes, but there's this impact have to be used by certain things. Um I believe it is expansion or some sort of capital improvement. Yeah, we used some of the impact fees last year to do that initial study to help us understand which was really actually useful. Y so but again um the guidance that Gordon had given us was not to put them not to put it as applied revenue because that way you could always accept it and expend it on if needed. Um, other than that, there's um a lot and in even the grants, we don't know for sure if that's what we would get next year. So, unfortunately, it's hard to plan banking on that. Okay. I can understand that. Mhm. Perfect. And I know a lot
027of districts are leaning towards planning as it they're not getting they're going to get them at all. Okay. All righty. Thank you. Thank you, Molly. All right. Committees. strategic planning strategic planning committee met. Um we went through kind of we went through pretty much everything that we went through at the joint board meeting. Um so we're pretty much caught up. They're going to start up again um in the new year. Okay. Um for the most part process is moving along. Really crazy to report. um went through a couple of exercises there to kind of narrow down what the focus is going to be, but for the most part it's moving along. You want to let Molly do? Yeah. So, as you said, Molly, you are more than welcome to stay. Um sounds like you don't
028It's nice and air conditioned in here. I know my child's running around like be red outside. Yeah, you you are the mosquitoes are out. We have some selters if you want. Um but yeah, if you need to I'll sneak out. Um perfect. All right, superintendent evaluation committee. We we wrapped that up, right? Um and nothing new yet. But Brian, you are moving forward our our representative. Awesome. Um safety and security. I have not met. Not yet. We don't meet until the next year. Okay. Next school year. Um okay. So, you might have noticed we added um our NES safety committee onto our committee's report. Just wanting to keep it like a consistent agenda item um and with the rest of our committees as it would make sense. So, we have a representative from the committee
029in the audience here and Jane if you I will go through it but feel free to chime in please go through what we did. So, in the last meeting, we went through um a prioritization exercise to figure out really what the stated issues of the project are and then kind of sack rank them. to prioritize them in really how we understood what the impact of the children would be as well as um the employees. So, um what we ended up doing was I'm just going to get the agenda the notes out for a second. So, I'm not I'm not doing this from my memory. I'm checking to see if the website was updated. Do we know if that's um it's not for the for the agent for the notes. Okay. So you would you would
030have seen the notes from May not June and May was just um like a forming. Yeah. So there but yeah, if we could plant any like deliverables or or they're all going to be upstairs. Yeah, that would be Yeah, they all be upstairs. It's just we just made we just met um on May 21st. It's only been a couple weeks. So what we did um but we had the whole team for the first time which was fantastic and what we did was um we really had um everybody go through like this brainstorming session um where we looked at okay what are the issues and then stack rank them. So the issues from the brainstorming were the crosswalk visibility, the turning radius of school buses, the tight corners, visibility, winter snow, um ice, cars present where
031there's walkers, bikers, and they need to cross a couple of different places, things along those lines. So what we ended up doing was we came up with four major areas that were um the safety issues we identified as being kind of the most important that we were going to focus on. The first one was going to be the crossing um across Fisc 87 improving that intersection. The traffic flow was the second priority, which we don't want the traffic flow to interfere with students accessing um the building. So, they're crossing in different places and in blind areas and so they want to cross where you can see them. Um and then they're not in the way of buses. Um signage and pavement markings. So right now you really don't know where to park unless you're parking,
032you know, on the side. So there's no real signage to say here's our parking spots, here are not parking spots, you know, where the where you can park in the field, when you can park on the field, all of that. And then a buffer space that ensures there's like a no car zone around the perimeter of the building. Um, so for example, if the driveway is right up against the building all around, so you know, that's kind of like a nice to have. that's the furthest one down the list, but it is also one of those things where it's if there's some kind of safety thing where we can um improve that and take that into consideration. So those were the biggest safety concerns that the the group came up with after going through um
033the exercise of going to you know pickup and drop off and seeing everything which was a eye opener for a lot of people because they'd never seen it. Yeah. They'd never seen a drop off or pickup. They'd never gone through that process. Whether there was a bus there or whether um there were cars there, things along those lines. Seeing the traffic patterns of the pedestrians and the buses and the cars was an eye opener for everybody. So that was their homework and they came to this meeting with that. Cool. Um you want to add anything, Susie? Ellen? No. Thank you. That was very thorough. So, what we're gonna do tomorrow, um, actually I can't tell you that because I got to check to keep after this meeting. So, there was some last minute changes to
034the agenda. So, what we'll most likely do is, I think, figure out kind of what our resources are, um, what we want to ask the board for and then figure out what the next step is and then kind of figure out what the agenda is going to be and and what we want to deliver either before to be prepared for March voting or if it's going to be a year delay. We're not sure of that yet. Everything's still up in the air. There's a very short time period. We want to fit everything in, but we also want to make sure that we get stakeholders, the right people if there is anything that we need to ask the board. Yeah. For like getting not bids, maybe a quote or something like that. What funds are available,
035if anything. I don't know if we're going to be ready for that next meeting, but maybe in September. I don't know yet, but we'll keep the board informed and kind of go from there. Cool. any questions that I may or may not be able to answer. Go for it. So, one of the things that I think about is that there might be an opportunity to do some of this in pieces instead of trying like if there are some quick hits that we might be able to that that could be a way of doing this instead of trying to do everything at once and needing significant funding and Susie brought up some things that you know maybe Yeah. And that was a lot of what the stack ranking was about is it, you know, take care
036of the priorities first if we can and then make a plan for the rest of the things if if that's what we're going to do. Um or it's all bundled in one, you know, we'll have to look at the costbenefit aspect to that. Cool. So, that's kind of where we're at at the moment. That's awesome. Thank you, guys. I will just confirm that it looks like the May 21st meeting was vid recorded and the posting is on there. So for the public out there if you want I'm going to watch it. Yeah. Um although that was a great summary. Yeah. I mean it's it's a really helpful to watch it. Um, however, once the next minutes are up there, that's where you're going to see um really the fruits of the labor that we're going
037to do. So, making sure that, you know, we had some action items um figuring out what the next steps are, things along those lines. And the nice thing is is you should be able to hear everybody on there. I think I don't know if you looked at the video or not, but um it's all it was just uploaded, I think, yesterday. Kind of look at all the safety concern. Let's see that. Yeah, it's good. Okay. So, um I would highly recommend going to the NES website, going to the New Fields board page, and then the Newfield safety committee page will be there. There'll be um as much information as we can put up there as possible. Um board meetings, board notes, um postings of when the next meeting is. We usually try to meet before
038a school board meeting and after. So the next board meeting is tomorrow for not board meeting next committee meeting is going to be tomorrow. Perfect. And then just um we our board retreat is on the 18th or that's one of the things we discussing. Um and so if there's any small things to ask or update the board that could be potentially a time to do so but then otherwise would be later. Yes. I would just add that it's impressive the amount of people who have chosen to come out and contribute in such a meaningful way and the talents and gifts and insight and um professionalism, the thoughtfulness that is in that meeting is fantastic and very much appreciated. Yeah. Yeah. And I really think we're doing a nice job with the help of our chair
039to really allow it to flow organically and to follow the process and to you know take it step by step listening to the feedback from the group. Yeah. And you know I did not run the meeting last time. I had no input other than my own. Um you know Karen did a fantastic job running it. She has Thank you Karen some skills. uh that I don't have. So, you really uh steered it. We only meet for an hour. Um so, it is an hour that is very concentrated, well spent, and we're trying to get as much done as we can packed into that time frame. So, impressive. Well, thank you to everybody in the community. And for Ellen and Susie, one more meeting to your docket. I appreciate your time. Yeah. Yeah. You're welcome. And
040the public can come to these meetings. Yes. Yes, please. We encourage it. It's posted. Yes. Uh it's here in the building. No, it's in the it's in the building in the first room classroom on the right. Great. Yeah, we have um a member that has a broken leg. So, we try not to do the stairs. Good. All right. Awesome update. Thank you. Yay. Um okay. And and then our favorite policy committee. Um so I'm going to try to do a similar approach as last month. Um, and I will say just uh that the first um policy ACF actually doesn't necessarily apply to us as a particular district because it has to do with um the food the school food program. Um but I would um make a motion to um adopt ECAF, EA, EA AA,
041E AE, EA and E BB and withdraw E A and not do ECF and not do ACF. Okay. Um do you have a second? So we can just discuss and then we'll go into detail about all the questions we could adjust. I can second, but I do have some questions. Totally. All right, perfect. So, let's discuss. Okay, so um I'm going to ignore ACF. Thank you for that because I kind of I was about to say no. So, that's perfect. And um for those watching, ACF uh is in regards to USDA's um anti-discrimination. Uh but we do not take any federal funds from the USDA. That is a correct statement. Yes, that is a correct statement. So you do not have to do anything with that. Great. So the one I had questions on was
042the ECAF, which is audio and video surveillance school buses. I think this is the only one I had I lied. No, that's all. So do you want me to give you a little bit of background from the I've read it, but if you want to go for it. So um there this is ECAF. So, um the I will say in full disclosure, I actually was not at the committee. I had I had to um at a conflict, but I met with Olivia afterwards to review these in detail. So, Olivia was able to review the discussion that was had at the committee. And if were you Olivia is our she's the she's our representative from SEU who's handling policies right now with she's working with with Heather's team. Um and she's very good. I was not
043at this moment. Okay. She's very thorough and does a lot of pre-work and then they discuss as a committee and then I met with her afterwards. Um, and the background I got was for ECAF. Um, there is currently signage on the school bus. Um, and it was just a matter of this policy itself is new. So, we're just putting a policy in that encapsulates what is currently um listed on the school bus and in conjunction with um the legislature, the RSAs in the state. Okay. Um and modeled off a model policy. Um I had some really simple questions. Yeah, actually they might not be. Um do any of the first student buses actually have recording devices on them currently? Yes, they have. Yes, they do. They have video recording and not audio. Okay. All of
044them or just some of them? I believe it's all of them. Okay. So, video, not audio. Um, and we do already have the signs saying that there is That's a good question. That's what um Olivia shared with me. I didn't verify it myself, but that we do have the signage. The note I signage is on school bus. Okay, then yeah, that makes sense because underlined it actually because if some if something occurs that where we need to review the bus tape, people are typically not surprised. Neither students nor parents. So that would make sense. Are you sure they had audio? I've never watched a bus video that didn't have audio. Ours have not had audio from my experience. Yeah. Anyone else know? Ours do not have audio. That's the best. I don't know. I can
045confirm if we want with um Olivia. There is a paragraph in here that has a note concerning audio and I guess because there's a specific RSA about that, but I I can't say one way or the other. Do we have a That was my next question. Do we have the Yes. First I'm sorry. What was your question? Do they have like So, okay. No, this it's not relevant to this question. Sorry. Um, what I didn't check was if we have a policy that pertains to audio video surveillance on school property because we're referencing in here that video recordings without audio which is what we have maybe used, retained or destroyed is provided in board policies pertaining to video audio surveillance of school property. I did not check if we have that or not. Well, E
046EAA is referenced here for video and audio surveillance on school property more generally speaking. And then the one we're talking about, ECAF, is specific to school buses. I'm Jane. Never mind. Figured it out. Got it. It is confusing. Nope. That's I found it. Got it. You're brilliant. And then uh I'm going to switch to EA. Okay. Um the only thing with EA I can I I'll give you the background. Um you don't actually need to. This is not even a background question. Okay. Um it is a consistency question which is when we have superintendent designate design is typically capitalized so it's not a okay it was there's no background for it and then same thing with e e a design should be capitalized I didn't know that's nitpicking and then with e e a there
047is this big difference where we change tenses where we talk about the school district and the district. So making sure that those are consistent throughout the policy and that's it. Which policy was that for the EA the mandatory drug alcohol testing for school bus drivers and contracted carriers. So we have reference to school district and then district. So it needs to be district. Okay. Thank you. because that is what we carry throughout all the other policies instead of not school district but district. Yes. Thank you. Other than that, that's it. But that I read everything and it looks pretty good. Other than that, I don't have any issues. Brian, did you have any questions or input? Was that No, I I thought you were thinking I was like, okay. Um All right, perfect. So, um
048I don't know. Would we categorize as a sub substantive changes or do you want should we make recommendations to update the syntax? Recommend to change these ones because it's the district and the yeah it's the district to district. So we want to make sure that the policies for the next boards are updated too. So as in the current policy do you want to just do a new motion amend? My only so um my only concern about doing things like that is that are we definitely the first school board that has met this month or not? No. Yeah. So other school boards have met and adopted um likely the policies without those particular changes and so so we should but for consistency we should um can I ask is it does it change the meaning of
049the in your opinion of the policy because if it's just a matter of style which I I am a grammar fiend I completely understand um so that is a legal question but in my understanding dealing with contract contracts. You in the beginning have a definition of district and but not a definition of school district. So this could mean all of SAU16, not NES. Well, except this would be this is a new field schoolboard policy. Right. Correct. But we also have schoolboard policies that are adopted and you know might go to another school district. So you're going to have two references for the same thing. So, it's inconsistent. I as a non- lawyer would correct it and have it written properly. I mean, I I don't have any objections to that. We'll just have to let
050Yeah. Um, Olivia and team know. Mhm. Okay. So, um Yes. So, I will rescend my motion and I will make a new motion. Um and that motion will be uh I would like to make a motion to adopt uh ECAF EA uh E AA E AEA EBB with slight changes as noted um and withdraw E AJ. Do I have a second? Yep. Okay. All in favor? Good. Okay. Thank you. Perfect. All right, new business. Committees are done. Um, board retreat. Woohoo. Uh, so we had proposed I believe did we actually vote on uh June 18th as the meeting last month? I thought we did. Yeah, I believe we did. Okay. Is that going to be going to work, Jane? I feel bad because it sounds like you thought it was July. Actually, have it in.
051My schedule is June, but I just need to double check cuz I've been doing too many things at once. That's right. Cuz I would love to make sure that all three of us are there. Um, we 5:30 to 7. Yeah. Um, did we want to meet at the library? Yes. I was hoping we can do that. We mentioned that last time and I think that would be awesome if we can secure the library. It will be posted. Yes. And we need to post the agenda as well. Which is what we'd like to do. Well, we do want to post it cuz Oh, let me ask Britney first and make sure that there was none of the conflicting media. Oh, yeah. We have time. Okay, good. Yep. I you just have to post it 24 hours
052before the meeting. I'll give her a call tomorrow. Okay. And then yeah, just let let Ellen know. Um first things first, I really want there to be food and so I'd like us have we figured out how we can get that? Can I That's a great Molly question. How can we how can the board manifest food there? Like is it something that I should buy as a donation? Is it something that we have money acceptable expenditure? I love your wording manifest food. Take out your lawn. Yes. Um I mean so in your budget there is a line called schoolboard expense. I mean typically that is for like your schoolboard dues, but if you wanted to get a slight bit of food or pizza or something, um we can talk about charging it there. Um I'm
053not saying yes, but if we did, what would the way would would I would one of us purchase it and we get reimbursed or is there like a card I have to use or something? Well, I could talk with Dylan about what food it is you're looking for because we also have an SAU district card, but if you if you wanted to commit to pizza, I could order it and have it. I think what I what I was liking to do, I wanted to support local I wanted to get something from the country store and talk to Cam. Yeah. Yeah. Or if someone wanted to put in for reimbursement, that's totally fine, too. Okay. Or and if we didn't, if I just say we just bought it, are we breaking any rules? I just want
054to make sure that we're fine with No, you're not breaking any rules. If you want to bring food on your own, that's great. Or if um you want to be reimbured by the school district, it would be a check cut to either yourself or the vendor of your choice if it's coming. Do we have Well, yeah. My my experience is that we also make sure we take care of the other people and that that somebody organizes like that order to the country store, including Susie and that's correct. Yeah. Yeah. I think that would be that would be an awesome. I think that that's great. Okay. I'm definitely supporting Phil. Happy to pick it up on my way. You're so far. I know. You're going to walk. Well, the thing is I think they are closed
055by then, but if we arrange it with Cam ahead of time, we can. Yeah. Yeah, that's perfect. Or we could even talk to the new country store and if we place the order, I can cut the check and send it to them in advance. However you want to do it. Um, just I think Well, it depends on the day that is a Wednesday. They might be I don't know if you would. They can be a vendor for us. We just have to add them. They might already be. You never know. Yeah. I mean, if we want to do the order and if they could send me an invoice, I'm happy to ask accounts payable to cut the check. All right. Beautiful. So, let's We're going to send our orders to Ellie. Y orders to Ellen.
056Sorry, I know that seems silly, but food makes every meeting better in my opinion. Yeah. The only thing is if it was grant funded then we would say let's talk about it. Okay. Um perfect. So I had proposed as a possible agenda um list um one you know discussing having standing agenda item on communication transparency which we talked about earlier when we first met as a board and then the idea of updating our board goals. So, I don't know if you wanted more, less, or how you want. Can we put the um safety committee on there as a check in? Yeah. Check in just in case because we meet tomorrow. It would be great to either if there's something that we need to do. Yeah. May do something. I don't know. But that would be
057great to have. I think that is a good idea. Brian, do you are you okay with spending some time during our Absolutely. Right. I do think however that it is going to be important for us to com commit as much as we can to not going beyond an hour and a half. It is an extra meeting that we're asking folks to be at. Susie's not is not attending. Okay. Yeah. Okay. You are welcome, but you don't have to. But you are going to be here, right? So, um I appreciate you being here after, you know, the end of school. Um so, yeah, but we should if we can commit to doing that, I think that would be great. So, maybe that could be after our board goals. Yeah. I'd also add in um kind of
058maybe the budget advisory group, maybe a conversation about recruiting for um members for that and um any kind of process or kind of um education that we would like to be able to um be transparent about for that. You know, kind of in preparation for the new year. the new year. That doesn't have to be a long conversation. Yeah. So, um my sense would be I I would like the first two points there to be one and two priority of what we're going to be doing and then So, as long as you're cool with that, I think I'm very cool with that. Okay. Brian, is there anything else you wanted to make sure we have? Well, it'd be helpful to have the SAU and the school building goals to frame our make sure we're in
059concert with each other. And so if there's a strategic plan or if there's a school goals and all that, we have all our goals for next year ready. That'll be PD goals and everything. Is that is that all PD and building and facility? Okay. something that Ellen and I had when we were making this agenda, I had suggested and I figured we would talk about as a group, but uh we could lay the seed here sort of along the lines of that. Ryan, we have I forget what they're call the five pillars. Core values for the entire SAU. Um that I thought it would be nice to incorporate either as um a standing agenda item or check-in or that could be potentially one way that we could um because I think one of them is
060transparency. Yes, I believe that's accurate. Um so we could just look at those what the five core values are and discuss it. Cool. Um how does that overlap with a portion of a learner portion of an educator or is that all are these all different strands? Yeah and that's what the strategic planning group is trying to remedy. So we'll have the strategic plan for the SCU and then each building effectively will have um areas that they want to either strive for being benchmarked against and along those lines, but that's not going to come to fruition. So, this is going to be kind of and we do this every year anyway. Well, you know, and having our own lane is, you know, obviously we have our lane that that that but all those other pieces are
061just more information to be aware of. Yeah, especially I appreciate what you're saying because we have um really spent a lot of time focusing in on how to achieve more alignment within SA16 so that the arrows are pointing in the same direction so that we are creating equitable experiences for students especially given in all of our elementary schools and all of our schools in general especially knowing that you know six elementary schools are sending students to the same middle school and then the same high school. So yeah, we've really worked taught on that establishing again that alignment and that consistency within our practices throughout each of the, you know, seven districts within SAU 16. And then the portrait of the educator piece is definitely my understanding of the strategic plan is that we're looking to
062incorporate, you know, the different components of what's already in existence within the strategic plan, too. So that it's really um an integrated plan that takes a lot of the work that's already been done into account and that it's still in alignment with that work. The portrait of an educator work was completed I think just a few years ago. So it's still relevant and still a top priority. Okay. Um did you guys want to talk about like legislation implications as potentially? Yeah. I mean that maybe as a soft well what we don't know. We won't and we won't know by June 18th. What I um that's actually it's a good point, Jane. That comment or that topic which we briefly discussed at the joint board um meeting was I think what inspired my question, thought whatever
063that I just mentioned about the five core values. I want to say pillars, the five core values because one of you know they I don't have them in front of me. I'm so sorry. One of them includes um uh do we have a sense of belonging? Um there there are elements on those five values that I think we could naturally fold in a regular check-in regarding any legislation that impacts X Y or Z. Um and I think I have a sneaking suspicion we're going to be talking about it more. Correct. And so I think having some structure where we can naturally visit it every meeting would be good. Um, and we might lead the way. Maybe our structure will inspire other SEOU 16 words to do something. But any other comp I mean I don't
064want to make the agenda too big, but I think that's big enough. Yeah, that's an hour and a half of just talking about topics. So, um, if folks are not going to be there, is there any recommendations or suggestions you want us to know or have or take? You'll have all of our 25 26 schools. Awesome. Um, so it'll be pretty thorough. We'll have our master calendar that will show perfect August through June of next year. Fabulous. Okay. I'm excited about doing this. I the exercise of making board goals in the um throws of a already scheduled board meeting was was a little stressful for me la the last time we did it. I think we did a great job. Um, okay. 8.2 two, we have staff updates. Um, yes, and I'll look up the
065core values after that. Um, you're welcome. So, we do have a staff resignation um from Sarah Rosenble. So, I am looking for a motion from the board to approve that resignation. I will make a motion to regretfully accept her resignation. Second. Can we vote it on it or just Did anyone second it? Yeah, I'll second. Sorry. Okay. Yes, if you can vote on it. All in favor? Yeah. I Okay. Thank you. Thank you to Sarah for all of your So, we have now two staff positions that need to be filled by Yep. 8.3. That's where I'm going next. Yes. Um Yes. Yes. And then I did want to publicly say thank you again to Sarah for all of all of her hard work over the years. She's been here for many many years and it's
066very much appreciated. Okay. So, yes, we have two staff new nominations. Um, and I will let Susie speak to them more thoroughly, but they are um and I have copies for you all. Katie Martin and Kristen Farier. So, one second. Yes. Two. All of our stuff. We got two out of all of the We had two retirees and then one resignation. So three total and we still we we hired one last time. So these are two new. Yes. And then that then we are complete. Well, thank you to everybody involved in doing this. I'm excited to hear. Yes. So uh we are excited about Kristen Frier. She um holds a masters of education and joins us from conquered. Our former principal Chris Gallow. Uh Chris Gallow is um really revered as one of the uh
067pillars of um administration especially in elementary schools. I take her word uh quite seriously. I have a a deep respect for her. She shared that Kristen uh has the rare ability to establish really deep uh relationships that typically take years to cultivate. Uh parents often reached out to Chris uh with heartfelt gratitude um and appreciation for their genuine uh kindness and care that Kristen sh um showed their children. Her classroom was consistently described as joyful and productive which are two words I love to hear. Uh and one reference even noted she is anything but ordinary. uh the hiring committee made of nine members. We're really impressed with her extensive knowledge of curriculum, technology, and classroom management. She'll be teaching third grade next year, and we're happy to share that Miss Banglin will be going back
068to second grade. And then we're equally pleased to announce Katie uh Martin. She will be teaching alongside Miss Wlaw in fourth grade. She also holds a master's in education and brings several years of experience. She has a strong math background in teaching math. Y'all should get really excited about that. Um, and is highly skilled in integrating technology in her instruction. A former principal praised her ability to break down complex math concepts into manageable steps, ensuring that her students can really be successful. And beyond the classroom, she's been an active member of her previous school in the community, leading a drama club and even organizing a bowling club. Uh references describe her as having an unwavering work ethic, being a trustworthy, compassionate educator. One shared, "She demonstrates ex excellent instructional skills, and a strong understanding of
069executive functioning. She collaborates effortlessly with her colleagues. So, I'm very pleased to welcome both Kristen and Katie uh to our school community. Awesome. That's super super duper. Yeah. Um I also know that having three members of a seven member um teaching squad is uh very unprecedented for New Fields. And I also know that the students um are very excited as well as parents. And so I am coordinating times with all three new hires to have um a zoom invite for both um families and students so that they can um hop on with an interview just a a student centered casual interview with me. I'll ask all the questions, but it will give the families and students an opportunity uh really early on in the summer, the 17th or 18th or 16th or 17th um to
070see them and get to know them before they spend the whole summer creating their own narrative of what they think is coming. But a great idea. I'm really I really like that. So, y'all are more than welcome to jump on to that call as well. How many open? I think we So, two questions. We don't have any more teacher openings. They're all full. Correct. Full filled. Fulfilled. Um do we are the PAR positions? All settled as well. No. Okay. And then do we know where the last time we spoke last school board meeting, we didn't know where the new hire was going to go. Where are they going to be? They'll be in the We'll have Jake in the fifth grade. Awesome. I was going to ask cuz I do remember he taught I think
071fifth grade or third and sixth. Okay. All right. Cool. So, all new from third to fifth except for camp fourth. Little doubled up. That's a really great update. Thank you for sharing that. Um, I do want to make sure or just when you said the 16th, 17th, 18th or so for the Zoom, is it going to overlap with our No, I misspoke because the 18th I'm elsewhere. Okay. Not available. Um, so it will be the 16th or 17th. Okay, perfect. All righty. That's fantastic. Do you need these back? Yes, please. Thank you. I'm good with that. Thank you. Thank you, public, do you have any questions about that? public. I already got that. We're all set. All righty. My hearing is poor, so I have to repeat themselves. Uh, all righty. I think that's all
072we have for staff updates. Beautiful. Thank you. Um, and we already did 9.1 the roof facilities. Was there anything else updated on that? No. Okay. Next meeting. Can we keep it as TVD? Our next meeting, let me lie. Let me take that back. Is actually June 18th. Right. Right. We can discuss the calendar for the upcoming school year at the board retreat perhaps or we could discuss it now. Um I guess the one thing I would say is I am actually planning on joining a chorus that happens to meet on Wednesdays. Um but it's not it's 7 to 9. I already got the okay that I could be late. However, I did want Is that why you wanted only an hour and a half? Very strict. No, it doesn't start till September. So, it's not
073tacked into that. But I did want to just throw it out there in anticipation. It is Wednesdays are Wednesdays in general good for everybody because No, they're horrible. Oh, they're awful. Okay. They're the worst day. Um, so we can look to change them. I would not mind. Or if we want to talk about that next month. Yeah. I would say I don't Let's not decide it tonight, but maybe we can just throw So when is there a better alternate non-wednesday that we can Tuesday or Thursday? Okay, we'll noodle that over. Unless Brian, the Tuesdays, Thursdays just will never work for you. In which case, so there will be no noodling. Little noodling. Um, let let me see. Let me go through it. Okay. You know, depending on which Thursday, um, there's potential that can work
074because I'm also a Thursday guy at my other school and so if it's the first Thursday is possible, we typically are the first. So, would that be a non-working thing for the team if it was ever a Thursday? I could do that. I think Thursdays are good because usually the other districts are Monday and Tuesdays. Okay. And yeah, the co-op is Tuesdays in case people ever wanted to go to those. Kensington Mondays. Mondays. Exit's Tuesday. Can I propose that we make the decision next time or do we really want to do first, but I can't do the second? Yeah, we'd probably always Yeah, we'd always be first. We like to be first. Susie, would you strongly prefer Thursday? I would love Thursday. Okay, so um let's if we can, unless you really want to know
075now, can we just plan to decide on the 18th, but that sounds doable and I can make my whole chorus rehearsal. So that's a win-win. Okay, good. Wednesdays are the hardest days. Th I I you know what I think in thinking back to it, Thursdays used to be an absolute no-go for me. So I think I was Yeah. So that is not the case for anymore. So yay. Did you all make the motions to approve the new two new nominations or did I miss it while we No, we did formally. So um we do need to make the motion. Thank you. I missed it. Anything else on the Thursdays? Okay, I'm going to go back quickly to 8.3. Make a motion to accept our two nominations as presented. Second. All in favor? I I I
076Yeah. Okay. Thank you. Yes. So exciting. Um, very excited. If there's nothing else, move to adjourn. All right. Motion to return at 706. 30 seconds. Thank you.