001Goodness gracious. All right, since we have a quorum, we'll get the meeting started. I'm going to call the meeting order at 6:02 p.m. I ask if uh principal you can lead us in the pledge. [Music] I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. Thank you, Mr. Q. At this point, I want to take nominations for our board chair as it's our meeting to reorganize. So, do I have anybody that makes a motion for our board chair? I'd like to nominate Brian. Kate is nominating Brian. Second. Thank you, Dan. Any discussion? Did you Are you okay with that? I'm okay. It's all right. I've been nominated for chair. Do you want to throw your
002hat in the ring? Oh, yes, definitely. I I second you. I already second beat you to it. Just that discussion. I'm not hearing any of further. Hey, friend. I I texted you last week to to confirm that. All right. So, I'm going to take a vote, roll call vote on how you vote. Megan, yes. Yes. Allison, yes. Brian, yes. Kate, I Yes. All right. 5-0. Thank you, Mr. Duffy, for being chair again, and I'm going to turn the meeting over to you. Thank you. It's just an honor to be nominated. Uh, I appreciate all of your support, I guess. Uh, so I guess the next order of business would be uh to elect a vice chair. Is there a nomination for vice chair? Would you like to nominate Megan? Megan, are you willing? Sounds good.
003We'll second that. Second. All those in favor, I guess we'll do the the roll call. So, yes. Yeah. Yes. Yes. Yes. Okay. Then you congratulations. You get educated guilt. So special. The transfer of power is such a touching peaceful transition. All right. Um, as part of this, do we want to do committee assignments or would we rather wait till the end for that? We can wait and get through the bulk of the agenda and do that if you want. I'm fine with that. All right. So, um, that being said, we can open up matters for public comment at 6:04 p.m. If anyone would like to comment at this time, uh, comment will remain open for 30 minutes. Question at least. So, Heather Haggot, school clerk and deputy town clerk, has the calendar been set for
00420 no 526. We'll bring that to the May agenda. May agenda. Okay. So, should I hold off until then? Yeah. Okay, I'll do that. You're welcome. Nobody. Hi, good evening. My name is Mark Kennedy, lus administrator for the town of Brentwood. I was a graduate of sees. My wife was a graduate of Sees and my two children were graduates of sees. And uh I had I want Can I hand these out? Is that okay? All right. Can I hand this out? Is that okay? Yeah. Yes. Thanks. Thank you. There you are. Thank you, sir. [Music] So, I was trying to explain this. So, the planning board is putting on this basically a chet or an open forum to talk about housing. And I was talking to my colleague, Mr. Greenwood, and he said, "Where did
005you put these posters up?" And I said, "Well, I got them all over the town office. They're at the BRC." And he goes, "Have you gone to the school next door?" And I said, "No, I haven't." And I was excited about that uh local government interacting with its local school and that's the way that it's always been. Uh but I was I was not mentally prepared for what happened quite frankly. Um I felt like they didn't really want to talk to me. They kind of shunned me. Uh I think the uh topic of housing is very pertinent to the school. Uh local government wanting to interact with its school and its school board. And what I was told is that they had to be approved by SAU16. And I don't really understand that. Uh as
006a local person, a local government official who wants to interact with it school, um I wasn't really happy with that that answer. And when I asked what what time frame could I expect this to be approved, the answer was I don't know. So I I'm just I'm very concerned about that. Could I just ask a quick question? Yeah. So I'm personally I'm in favor of building more housing because housing is too expensive. Um just wondering what your ask if any of the school board is. I would just like to display these posters. I mean, it's I think it's a very important subject uh for Brentwood and the school. Your student population has been consistently dropping. And I think the important question is is why? Why is that? And and it's a very relevant answer would
007be young people can't live here. And what's going to end up happening, and this is a story throughout New Hampshire, is that schools are closing. And when your population of students gets to a point where you can't justify the cost, then you're going to have to start cutting people. So, I think it's a very relevant conversation. Um, as you can see, the poster is pretty innocuous. Um, and I think it's a relevant conversation, but what I didn't expect was local government wanting to interact with this local school, a school that I can see from my office window, and to be treated I with speculation, and there were other people listening behind the window that chose not to interact. Um, it was I just wasn't mentally prepared for that. I I I was mentally prepared to
008be treated like I was at the library, you know, hey, no problem. You know, we'll put them out. Where do you want to put them? You know, not to be and I get the security thing. Times have changed. I I understand that. But I just didn't get the reaction of somebody who cared. And to be told that the you have to go check with the juggernaut of SA16 about what happens in your local school. I just wasn't satisfied with that answer, especially about a subject that I think that directly relates to you, directly relates to your town. Okay. Where would you want to put them up? I mean, I have them at the front door. I would like to see like to have them up where people walk in and see it. Um can ask
009questions about it. Um at least they can see it and know that it's happening and hopefully attend. and I hope that anybody who's listening or watches this attends. It's a very important conversation to our town and to the school. I would agree with that latter piece definitely. I two things I want to say. One is I don't know if we have a policy internally for posting. So I'm trying to look so Dr. Driski is looking for that. Y and two, while you know hundreds of children pass here, pass through here every day, uh except probably for basketball games on the weekends, I don't know get a huge amount of parent foot traffic at the front door, for example. So I think while the library probably gets a lot of voters passing through its doors, uh
010I think most of the people passing through here are students. So correct me if I'm wrong on that. or like I mean parent pickup like if there was a big poster with like a QR code any eyes that I can get on this or more eyes and more people that I can possibly get to participate in the in the weekly report the email because does the QR code it just won't load does it go to like a government it goes to the town of Brentwood website yeshm I mean this isn't this isn't the first time that we've heard the complaint about sort of like the approval of things right So, let me just reference that on Brentwood Talks. Sure. Right. We do have a policy KHP, advertising in school. Uh, and the very last section,
011all advertisement distributed through the schools must be approved by the superintendent. So, that's where that's from. I'd be glad to bring that back tomorrow to have uh Dr. Asbel approve this or or not approve this. We do have a policy and that's why you were informed that way that anything would be approved through the SAU because there's stipulations of of what can be uh posted for advertisement, what can't. So, just wanted to follow that policy. I I don't I don't mind the policy. It was the vagueness of the policy. You know, when when will this be approved? Who when will you see it? When will you look at it? And the answer I got was I I don't know. And as a local kid, I expected uh just a better reaction, right? Just a little
012more little more love, I would say, right? that your local government wants to interact with this local school and it's told that it has to go to another entity which I look at SAU16 as you know ex I don't want to put these in exor they're not local to what I want to do it's not the local people that I want to attract Mark I think yeah you probably interacted with our admin assistant who's at the front window it's a rare occurrence for someone to come out of the blue with uh something that's obvious Obviously, you know, it's town related. It's not her decision whether to accept it. And honestly, she doesn't know the answer to the question. So, that's why she said she doesn't know. No, 100%. And I understand that. But what I
013would expect is, hey, let me see if Ron's in. Let me see if our assistants in. Let let me let me see how I can help you. And and it was just sort of kind of standoffish. You know, I just wasn't mentally prepared for that. I was I was expecting the same treatment that I give to people who walk into my office. All right. Um and I I just want to bring that to your attention and maybe get some help resolving this matter. I appreciate you bringing it forward here. So I'm glad one you have the audience here to distribute the poster. Two we can get uh Chris to talk to Asbel talk to Dr. Asbel and get you an answer promptly. Um, and three, I think you could I mean know it's it's nice
014to be able to just walk out the front door and walk over half a block to talk to someone, but you could always email any one of us. No, I mean once I I mean I brought that back to Glenn and and and to be quite honest with you, Glenn, little TMI, but his wife works for another school and he was he was appalled. He was like, I would never get that reaction if I ever walked up to that building. you know, they they would plaster these from one end of the school to the other. And uh not that I was expecting some, you know, joyous uh arousal of of housing, but but I was I guess I was expecting more. I just wasn't prepared for it. So, thank you for bringing attention. I will
015contact you tomorrow personally after I talk with Dr. Asbel. Sure. Keep one right here. So, after I Okay, that I can definitely Thank you, Mark. I appreciate that. Anybody else? Okay. I think I guess I would just be curious as a policy, right? As like I mean this is this has been an issue a number of times over the years like are there are there thing like everything has to go and then it's a and then it's a bottleneck, right? Because I think like posters any sort of flyers that go out in the newsletter have to be approved by you guys too. Like I mean could the policy be amended to give a like for the school to give local approval to like a few basic things that come all the time like Brentwood flyers
016or like town town government. Sure. Right. And also that policy used the word advertisement and that implies something commercial. Right. And this is not commercial. This is within town government. So I I agreed I'd be open to a policy amendment that allowed posting of town information or wreck in like the s'mores sends out information about the wreck activities and things like that. So I think there are ways we can address this to make it a little bit easier going forward. I mean you this is the local government, right? You've given this control away. No offense, sir. to to it's some something that I don't think really should have that kind of oversight of what happens in our local school. Right. Thank you for your time. Thank you. Thank you. So Brian, that would be policy
017KHB if you want to bring there. And there is number five. Um it directly says the schools upon approval of superintendent coop can cooperate with a governmental agency in promoting activities in the general public interest that further you know student education. So you know we definitely could argue that that would meet this this case. Okay. So I think I'll email Olivia about that for sure future policy committee meetings. Thank you. Um and get that clarified and again thank you Mark for bringing it to us. Liz Fria, South Road, just to follow up. Maybe it could be the superintendent or their design, so you could just be done with it, you know. Yeah, I can't answer that as we go through policies. No, I know. And hopefully you don't have to sit around for us our
018discussion of policies tonight. Uh we try to add or designate wherever possible. So that is a common common thing at our policy committee meetings. Never went to one of those. You don't go by your policies. Uh any other public comment right now? All right. Uh next order of business is approval of minutes from February 10th. Any any comments from anyone? Um I have only one. It is not grammar nitpicking. It is just on section 6.3. I'm quoted as saying that there was a discussion at the joint board about uh formation of a legislative committee and that was that has not happened at the joint board yet. I just said I'd spoken to Patrick. I floated the idea by Patrick and it may be on the agenda at our next meeting but that just want to
019clarify that piece of it. How would you like to how would you like to reward that? So um the policy committee had not met in January. However, um Mr. Duffy suggested to Chair OD that the joint board establish a joint board legisl legislative committee and leave it at that and then start again with Dr. Andriski. Got it. Thank you. That's helpful. I make a motion to approve the minutes. All right. A second on the motion. Second. All right. Uh, all in favor to approve the minutes as amended. Motion carries. All right. Next order of business uh is uh central office report. So, Molly. Okay. Great. Um before I dive into um the financial in your board pack, I did check try or try to check again with the IRS on your status of your refund.
020It is extremely difficult to find a human there and when you call the number, it says they no longer support this and tell you to go to the website. So sent another email. Um but when I did talk with them a at this point a few months ago, they said that uh we were in great shape in great timeline and everything. and they said we're super ahead of the game. So I have been receiving a few notifications but I can't find the message anywhere on the IRS website. Um so just still trying to to get through that. Um cuz once we get the next step they're going to give us a number and but they need they potentially needed some usage reports and I did get one usage report from um the company and just
021because there was snow up there um and so it it hasn't really produced much yet but once we get those usage reports we'll hopefully be able to do it. I think going forward we will have access to usage. Correct me if I'm wrong, Rusty, we got an email from Jack Bingham that we'll be able to to pull that information ourselves, but relying on Bington Power to send us a usage report. So yeah, then we'll be able to pull that independently. Okay, great. Excellent. And so just still working with the IRS on getting that that information. Um and then in your board pack was a current year financial. Uh this time of year we tell everyone to put on all the purchase orders for the remainder of the year. So, you might see some things related
022to supplies. Um, I did put everything, all the notes in here. Did anyone have any questions on some of them? Okay. Um, I had one question. Mhm. On page two of the monthly report in the software line, we're over by 7,000. I just wasn't sure if that was like a particular software like a one-time expense. No, it's just increases. Okay. Yeah. So, incre increases and expected. Yeah, we budgeted more for next year. Okay. Okay, great. That's all I had. And thank you for signing the manifests. Okay. Um I don't know if you want I know there's some policies related to finance. I don't know if you want to do those now or I can hang out for a few. Um, did anybody have any questions on the policies related to finance? I think those are
023Where are we? Uh, DB, DAFF, DID, DCD. Those are the four. Anything that starts with a D. Okay. Um, KCD is public gifts donations, which I looped in there. Um, but DAFF, DB, DID, and KCD are the only ones that look to me. And for all of those, we were just either replacing it with a model policy because the language was better. Um, DAFF, that's your monster one that's like 50 pages long for federal grants. Um, that one we're just adding, I think it's three sections that the model policy added. The only thing I want to note on DAFF, you might see that come back again soon because what they did in the model policy, they change the threshold to a single audit to a million dollars. So, you need a single audit for your
024grants every year. It still is currently $750,000. And I double and triple check that with our audit firm. So, I'm not sure why they proactively did that in the model policy because it's not actually till the end of the year that that possibly will change. So, we chose to kept keep it at the 750,000 cuz that's what it's still at today. But if it does, if and when it does get bumped to a million, we might have to put the policy in front of you again with just changing the number. But we didn't want to change it to something that it's not currently at today. And this was a point of discussion at the policy committee meeting in March. Yes, correct. Whether to change that or not and the policy committee decided to keep it
025at the current level. So, that is correct. not a surprise based on notes from that meeting. Um, I have a question. I don't know how difficult this would be, but is there a way just with like questions in federal funds to the school to like have a to show the amount of federal funding we receive? So, we actually already do that. So, it's um published. I'd have to find out where it's published, but one of um the new requirements that came out was we have to publish um um the the revenue that we receive for federal funds. I'll I'll find that and I'll I can send that. And it would be like sees specific. Yeah. And it would be done by grant. It might not actually say exactly what it's for, but it might say
026even just the big bucket. Yeah. I'll I'll find that and I I can send the board the link because I think that would be helpful like helping understand that like here's our total budget but our revenue isn't all taxes like being able to show like this percent of our revenue comes from state this is federal and like this percent is tax re you know what I mean yeah and so the grants are totally separate so any ex to what what happens is we h we have to build a grant so if we pay an expense Then we would pay it out of the local budget and then we would bill the grant after it happens and then what happens is when we get the money from the state we relieve the expense in the grant.
027Yeah. So you wouldn't typically see any grant related expenses in your financial with a revenue offset. It's it's all part of it is in our to like topline budget like the budget that you voted on includes grant funded um not the sea vote. So, if you remember when we vote in the joint board, we always add the $4 million. Now, I can use chat GPT to I guess my phone. We will want to have those conversations going forward in the coming years because you'll see in all the audit reports for years and years and years. We've gotten written up that the grants are appropriated as part of the joint board because they flow through the SAU. They should start flowing through the district budgets, but that's going to be a lot of education to the
028public to make that happen because it'll increase our budget. Correct. So, right now all grants flow through the SAU budget. Um, you don't see them anywhere in the Brentwood budget, including the expenses. Including the expenses, but there's like personnel that are covered by Correct. their salaries not in here. Correct. That makes sense. But I we we report it on the website. I'll just find the web the the link and I can send it to you all. Perfect. Any other questions? None. Anyone else? Thank you, Molly. Thank you. Thank you. All right. I think the next three items uh will probably wait until uh non-public. That would be great. Thank you. Okay. So, Mr. Listister, You want to see it? Uh, no. I can do it right here. But thank you, Mr. Cube. Uh, good evening.
029So, I um we took a tour of the school with my crew, our plumber, electrician, carpenter, HVAC person, as we typically do to see what kind of facility uh grades and upkeep that we we should uh look into. So, I do have a list here for you. Uh to begin with, the uh door right behind me as you know is slated to be replaced and at your next meeting you should see a noticeable improvement. It's happening over April vacation. Uh that entire frame, all the doors, the glass as well as C7, which is the door to the right of it if you're outside, that's also being replaced uh over April vacation. Uh speaking of doors, uh we're recommending that door C5, which is the door leading out to the modular. That's also has some signs
030of wear. You can see some rust around the frame. Doesn't have to happen now, but uh we're suggesting that that gets replaced uh during 26 27 year. Uh the water pumps, there's three water pumps. They typically recommend that they get uh rebuilt uh every 6 to 8 years. Uh they're a little bit over that now, but they're still running. They're running well. So, we're suggesting that we do one per year. One would get changed to a different style, but we would uh get that replaced and then the subsequent two years. So, then you'd have three rebuilt pumps to stay on top of of that schedule. Uh, regarding the modular, there's combo heating cooling units in each half and that's a company that's no longer around and we do have trouble getting parts. We we've been
031able to maintain them. They ran throughout the year. They're working, but we're suggesting uh replacing those those at today's pricing would be approximately it's kind of a rough guess at this point, but of course we'd get three bids as which is required. We're we're estimating 15,000 each. And and the way that we would approach that is we would replace one. We know they're both working. Save that one. Uh so if the other one did go, we have parts that we could use. And that's a recommendation uh for 2526 on one and then 2627 on the other. Again, those could wait. They u they are working just like the pumps. We could, you know, hedge our bets and uh continue. But if we get stuck and one of those units go down, we could get into
032a situation where we couldn't repair it. And that's our uh concern there. Uh speaking of concerns, uh in the nurse's bathroom and the main office bathroom, we've had issues where it uh is not draining well and it's backed up several times. We've had our company out. They can always get it going, but he ran a camera through the lines and the u the drainage line under the floor in the hallway has dipped. So you can see it with the camera, the standing water. So the pipe goes down and that's where the problem is. So what it involves is saw cutting that floor starting from the nurse's bathroom out into the hall and then repiping all of that. Uh that should be done uh sooner rather than later just because it's obviously it's a septic backup.
033Uh it's come back into the nurs's floor drain, but we have a company that immediately comes out. So, we've been able to stay on top of it, but it's a concern and we've had them out several times and that would be the fix. They would re also replplum the way that's currently set up once they get the floor up. U so I'm estimating on that 10 to 15,000. Uh we still would have to put the floor back afterwards obviously and and such, but u we believe it would be closer to the 10 based on some numbers I got today. I still have a couple of other uh people we're waiting on, but we've gotten the um a company to uh do the plumbing. Uh we've got a quote, I should say. We've got a quote
034for the saw cutting. We're just reaching out to other vendors and and seeing, but actually came in a little bit better than we thought and we're pleased about that. Um as far as the paving goes, I would continue to hold off on the finished coat like we do it at all the schools. So, we've still got uh we're as we're predicting uh 27 28 would be a good year to do the finish coat out in the lots. They still look good. Um and that gives us more time um to extend the life of the of the paving. If we did both at the same time, it doesn't last as long. We'd use this one as the base coat and then put the finish coat on. Uh and that's worked well for us. Uh the water
035heater is scheduled to be replaced this summer and we're estimating 15,000 on that. Uh that was uh something that we had already on the on the agenda and so that is uh we're planning that to happen this summer as well. Um the alert system I typically don't get too specific because it's a safety issue, but that has been upgraded significantly throughout the school. Um which was a request for certain areas and um all of that's been done and it works really really well. The areas that needed uh a little more coverage now have it. So that's done. Um, and the next thing would be the um sidewalk. Uh, as you can tell, they're in pretty tough shape. It wouldn't be a bad time if it's affordable uh to do the the first uh base coat
036on the sidewalk for 243 was the quote. I've been told the pricing hasn't changed much, but I would certainly uh get a current price if it's something you may want to consider. It's uh it changes often, but uh over the years that price has varied little. I get a lot of quotes for a lot of schools and and we go year to year and it's um it stays pretty constant. And um that's what I have. Oh, one other thing. There was a um uh I think we talking with Dr. Andriski maybe end of year funds, but uh um asking for a ladder on the roof. And this would be a ladder that would go from one roof to the gym roof. Uh what we do at most schools and what's much safer is it's a
037fixed to the wall. Uh what we currently have up there now, if you go up on this roof, there's a step ladder and you jump up on that to get onto the gym. Um that's not terribly dangerous in August and July, but in the winter months when there's ice on that roof, it's it's significantly more challenging. So by doing that then any repair uh for the unit up on the roof which as you know we experienced this year would be um a just an added huge safety benefit to anybody who has to access that roof and that's what I have. Um so I guess the thank you. Sure. Um I guess the question is how some of these are being allocated. Are we putting some of his capital improvement plan like the uh heating and
038cooling units and the water pumps and the water heater or maybe they're already there? Yeah, those aren't in there. So, I'd have to update the capital improvement plan. I do that usually every June and resubmit to the town. So, we but we do have some of these already. Um, as you know, we budgeted $45,000 for next year's project line. So, when you see um like the nurses repair that would come out of the project line. So we try to allocate and prioritize in that 45,000 what we can um put into that that figure. So okay, you guys have done an amazing job as well as you know Ron and and the staff over the last three years of just hitting big ticket items and use that project line. Um go back to the sheet I
039had and I can share it with everybody see everything that has been completed. So we're really in good shape in in regards to the facility. So I'll work with when we do budgeting with Ron and Molly to prioritize for next what would be taken out of that project line um that we didn't already earmark. Um and then for future budgets. Okay. And so that was my question is if you look at like summer 2025 that would be FY26 like next year's budget or would it we because that would put the 15 for the repair damage, 15 for the hot water heater, right? Yep. 15 for the AC and the trailer and 5K for the ladders puts us at 50. So like is that a like do you pull some of that forward to this year?
040So that's definitely something we could do when we we talk about end of year expenses in in uh May, but also as Rusty said, we also looking at fencing around the solar as a safety uh net we should have up there. So, we could definitely uh use the the safety trust fund, which we have not used in over five years, you know, and it's sitting there and we've been using uh federal uh and state grants for competitive safety grants rather than having to use our own trust. So, you could use that and not have to go into your budget as well. You should double check any impact fees, too. I know we spent them last year, correct? Might have a little bit. I also didn't see Rusty staying on board included in our budget for
041persec retirement. Well, thank you so much. We really appreciate like everything. I mean, it's maintained because of you. So, well, appreciate it. Got a great team. Thank you so much. Thank. So, what I'd like to do is just update Rusty's list to what I've shared with you over the sense. Um, can I ask is a question about the nurse's drain? Yes. Is that so like she can wash her floor and it just goes down the drain. Is that the idea? Uh, no. The uh Well, that that's the reason that the drain was there because it was a shower there which now is no longer uh that's been I guess my question is could we just plug it? We could plug the drain, but what's happening is it's also coming in backing up into it's backing
042up. So toilet that's for the next between the main office bath. It would go and it does have shown up in the main office and yeah I I thought if it's just going there we just plug it but sounds like that's not right for them to come out on an emergency visit every time. Right. The shower will be completely removed. It it's no longer all everything's been taken out of it now. that's just used to store winter coats and things, but uh that's all coming out during the same time when we do the uh floor cutting. Thank you. Okay, thanks so much. Thank you. All right. Um it is 6:36. Um last call for public comment if anyone would like to comment. All right, we'll close public comment at 6:36. Okay. Um, now we move
043on to report from the chair [Music] uh, safety and security task force update. Yeah, we had our meeting a couple weeks ago. Um, and there was the most amazing group. They're called the hope squad. Um, a group of high school students that started this on their own. Um it seems like they brought it to advisers if you want to feel good about the world like start with them but it's basically a suicide prevention group um at the high school. It was really incredible. So I really appreciate you guys bringing them there because it was like a great example of a tangible way the school is working um and really it was kid-led and kid um started which was really cool. So, they presented and then there was a lot of great information about the SAU
044being super proactive about the safety grants. Um, extra funds that aren't used that we were able to capture. They did. It's pretty impressive. Hope Squad students are nominated by other students and they're not there to do any counseling. They just get them in touch with um the adults for kids. Yeah, they did a great job presenting. They presented at the co-op board. They're very enthusiastic and the amount they of work they did to get that set up and going is is impressive. Yeah. All right. What is it? Uh superintendent evaluation committee. Is that going to wait to non-public or It's actually not even going to wait till non-public. It's actually uh Dr. As well suggested that we do it at the joint board because not everybody has their organizing meetings yet and uh so not
045all towns have a superintendent com evaluation committee member yet. Um and so we're gonna she is actually gonna we always get an amazing report and so she's gonna actually do that whole report to the whole joint board and then we're going to in nonpublic at the joint board next week. Do we 21st? We're going to um have uh go into nonpublic and have a a working group where we'll just fill out the evaluation. Okay. So I think that the um the only other piece to that is I think the 360 went out today. Okay. So it's in process. Um we'll skip ahead to strategic planning committee. So strategic planning committee um just had a big strategic planning summit summit. Thank you ambassador 3-day summit um and which um really kind of paired down the strategic
046planning goals for the um SA16 and the administration. And so now they will take that paired down and um create a strategic plan. So it's kind of getting it's like moving along very nicely. Yeah. I think it said strategic plan about 13 times. It was very strategic. All right. Um that all that makes me look bad because we have 20. I thought we decided we weren't going to do that anymore. Well, the the problem was that there were two policy committee meetings and only one school board meeting. So, because we didn't meet as a board in March in March, were a little bit behind, but you have the benefit of uh Heather Olivia's excellent summary. Yes. Yeah, those are nice. Um but 22 I thought that we were going to try and like pair it
047down to like three or four. I mean, that's still like 11. It's still It's still a lot. um a lot of these and what's handy looking at the summary is it'll tell you whether it's just an update of an existing policy which to a large degree they are and as uh Molly noted in when she mentioned the policies that she's been working on um it's really just responding to changes in the law so that make sure that we're doing what uh federal and state statutes require us to do and we do talk about them in some detail at the policy committee meeting. Um we get get into the nitty-gritty of why we're doing this and it's almost always we go back to the law and so frequently I'll pull up the law and say we
048doing this or should we doing that? Should we just change the definition to what's in the law for example than what's there otherwise? So it's really trying to stay pretty closely to what the law requires us to do. Mhm. Um, and there's only 20 because two of those are statutes that I asked or bills pending the legislature that I had asked Chris to put on um for us to talk about a little bit. Uh, does anybody have any questions about the bills before you tonight? Or not the bills, excuse me, the policies. Did you have any like they seem pretty straightforward. Did you have any? No. I um I will admit that I missed the March board meeting because it conflicted with work obligation, but I corresponded with Olivia prior to that meeting because I
049had a couple questions and she answered them the next day after the meeting. Um one of those pieces was that $1 million versus $750,000 um limit. And then the other questions I had were should we align these with statute? And then that was done. So, and what does promulgated mean? Promulgated. Yeah. Issued. Never heard that one before. [Music] So, how best to do this? I think we could entertain a moment a motion to adopt the updated policies as presented in the board materials. Uh and then a separate motion to withdraw the four motions um recommended for withdrawal in the board materials. Are people fine with that approach? Okay. Uh is there a motion to adopt uh the policies listed in section 7.3.1 through 7.3.17? I'll make the motion. Okay. Is there a second? second. Okay.
050I don't like some of these policies. I know, but that's how I feel, too. I'm like, "Oh, they're so frustrating." But they are really frustrating. Yeah. But it's just to comply with law. Yeah. And there was one motion. I understand. Um I'm saying that to myself. Yes. And that one motion that we actually did talk about was the um like agenda preparation and so forth. That was initially drafted differently. We discussed it to make it a little more flexible and user friendly and conform with current practice that um like you don't need a a vote of the board to move an agenda item. The chair can just move things based on meeting which we did tonight and we we do consistently every minute. So we have a motion and a second. All those in favor?
051I It's kind of a funny thing like why do we have to vote on the board if legally we have to do it? Mhm. and and that we disagree with it. And we disagree with it, right? Like I mean, at what point are we going to like do people stand up for some of this that we believe in? I years ago I made the motion to adopt the um can't remember the name of it now. Um it was a controversial bill like 5 years ago. Um and we changed the name of it to bill in response to SB135 or whatever. And then the second the the court ruled that that was unconstitutional. I asked if we could remove it, but because it hasn't been officially removed by the state, it's still out there. Um, so
052that gnaws at me every day. Um, so I I feel your pain in that regard. So that motion to adopt 17 new policies passes. Is there a motion to withdraw 17.3.18 through 17.3.21? I'll make a motion to Okay. Second, Allison. Second, Dan. All in favor. All right. A motion passes. Um the with the Sorry, just with the risk that the that federal funding gets lost if we don't adopt these policies. Uh yes, I think that is a concern. Well, that's my question of how much fund do we receive, right? Would be knowledgeable. How much federal funding do we receive? And we'll be getting our It's not very much I for us. Yeah, I can give you the full dollar amount when we get there because there's IDA funds, too. So, besides your title two, your
053title four. So, I'd have to get all the different numbers and I could give that to you. I can bring that for our May meeting. Be interesting. Y we don't get a lot of federal funding. We don't get a lot of state funds, a lot of town funding. So the I asked uh Chris to put these next two items 7.3.22 and 7.3.23 on here really just to to flag the second one 7.3.23 SB 297 has not had a lot of 7.2 23 the very bottom of the policy committee part of the agenda. Um, so House Bill 675 was the uh cap on school district school budget increases. That's now been folded into House Bill Two, the budget bill um that the House will vote on on Thursday, I believe. Um, I wanted to bring that
054up in connection with SB 297 and with another part of HB2, which is the open enrollment piece. So, the open enrollment language in House Bill 2 in addition to requiring schools to accept students from other districts based on um identified capacity and extra spaces. puts some pretty ownorous reporting requirements on school districts and that has an expense. Um, at the same time, you have SB297 which uh doesn't address schools but addresses health trust. And so, uh, the Secretary of State, which regulates health trust, believes that health trust is in danger of insolveny. Health trust vigorously contests that. the SA16 bargaining units all get their health benefits and other benefits through Health Trust. Uh Health Trust has responded to SB 297 by saying either you know if this requirement goes through we may fold and cease
055offering benefits after 1126 or 630 26. Correct. um that will lead to the loss of the benefit of poolled risk and therefore increased premiums and probably increased administrative costs associated with administering uh health and benefit programs. So, um you have the potential for increased u administrative and premium costs for health benefits and the potential for increased administrative costs associated with the open enrollment provision in addition to the fact that you're only getting reimbured 80% of the sending districts um cost of education for that student. uh if you take students from another district at the same time cap budgets they want to cap budgets. So those are two contradicting um things that uh do not make sense together but I wanted to flag that for the board and for the audience. So and there's really nothing
056more we can do to advocate except for sending a note that says that right to our representatives. Right. Well, like there's not really any I mean I think I mean we can also educate the residents of Brentwood. To also advocate for that, right? So those bills are on Thursday, but not by Thursday. Uh, no. The the House will vote on HB2 on Thursday at which point it will go to the Senate and then the Senate has a chance to review and then they'll have a committee of conference after um the Senate votes on the bill. So whether everything that's in the House bill remains after the Senate goes through it yet to be determined. Um Senate Bill 297 has passed by the House has been passed by the Senate, excuse me, and is now in
057House Committee. So they're on 297 is the health 297 is the health trust bill but like they were put there on purpose together which is just a it's a risk that would be next year. We'd have one year to deal with that. It would be 26 27 and we would have to renegotiate all of our contracts. Have to renegotiate our contracts. we'd have to put out a bid for other uh companies or we'd have to assume as as Brian was saying the risk that we would have to take into our budgets to make up where they're the pitfall that Health Trust would not be able to cover. And so we would then have to lay off teachers because we couldn't increase our budget, especially if there's a tax cap on our budget. If there's a
058cap and we have to accept students from correct any town, correct? At a fraction of the cost that that town pays to educate those students all at the same time. Yes, Mark, you come to the microphone now. Yeah, sure. I'm just con I'm up on the land use bills right now. So, your bills in there. There's a lot of land use stuff. Um, so how is this tax cap being applied? Is it an overall tax cap to all school funding in the state of New Hampshire? Districts, right? Yes, it would. Um the specific language is in uh do I have it here? I have it up on one of my screens. Sorry. Um so school district appropriation amounts um until June 30th, 2027. uh school district appropriation amounts less facilities acquisition and construction um and
059shall not be more than the previous year's appropriation times the previous 5 years average CPI pursuant to paragraph six the CPI consumer price index calculated using the all urban consumers northeast region using services less medical care services special aggregate index so um it's a somewhat complic complicated formula, but basically the 5year average of CPI over the past 5 years. Um, and then after June 30, 2027, um, it'll be the greater of the 5year percent change in the, um, ADMR, which was the I'm not sure what that is. Um, or the five-year average appropriation. So it gives you an option after 2027. But any either way, it's a it limits you to what you've done over the past five years or what you did last year minus or multiply by CPI. And there's also an ability
060to account for enrollment changes in there. Is there any type of legal group that gives you legal advice on any of these house bills? We receive updates from the New Hampshire School Boards Association. Okay. So, I relate this to what I do is I receive updates from New Hampshire Municipal Association and they give good breakdowns of all the house bills and then I send that off to Melissa and Eric. I email them directly and and Mhm. cuz it's hard for me to craft what how we feel about it and and NHMA is really on point with land use and coincide. So, if you I would highly recommend you send those off to those your representatives. We have one representative that voted for and one that voted against the two house bills. One that represent voted
061for and one that voted against. Yes. Both. These two. Mhm. Wait, I thought they hadn't voted yet. So, one of them the one used to be something. It was HB675 and then the students that could come from any district here. So those on those two I'm talking like the tax cap and the open enrollment. Sometimes bills get rolled into the budget bill. So what that's why this has HB675 which is the tax cap but that is now part of HB2 which is always the budget bill. So I don't know if this is working but Liz free again. Um does the sending school district pay for transportation or did the that's addressed in there? No. And the receiving school district is not required to pay for transportation either. However, the parent of the sending child can
062arrange with the receiving school to drop the student off at a existing bus stop for the receiving school's bus route. So who determines what the maximum number of students you can have in your school is? Uh that is part of the ownerous reporting requirement that would be expensive for every school district to prepare and you have to I don't know how that is done specifically. I didn't read I would have to reread the bill to answer that question and then morally reimbured 80% 80% of people that don't live here of the sending school districts passed. How did this even pass any statistics? So like if it it would be like 80% of so if 80 if it's a Fremont student perhaps 80% of what Fremont pays free pays and special education would be on special
063education is I believe on the sending district at 80%. Don't know about that. I believe that's how it's written. Yeah that that's that's the concerning part is that so we would cover the other 20%. Correct. I I have to check that. But that would What about out of out of district placements? That would be on the the sending town. 80% of $200,000 because that that would be their budget of where they're sending it wouldn't be. Yeah. Okay. First we want to send to the SU6 and then you send them out of district. So, but in theory, but in theory, right, if they send them to us and we're unable to educate them and they have to go out of district, do they get bumped back to the sending school district or they are they now
064our responsibility? I believe it would still be the sending district because that who's responsible for them. The EFA is just giving money to go to a a alternative choice. Anytime it's a special education, that's a team decision on where the the the free where the most unrestrictive environment would be and it goes up to change. So they would be involved in that decision. So I mean this is so we can we say who which representative did which? Oh I mean it's I mean most of Lichfield voted for that and Eric Tur voted against on both on both. Okay. You can see in the votes it's like legis scan or something. you can look at the votes and they were very partisan. Like it wasn't like a lot of movement on any of them. And so
065I think it's that's probably part of it. Parental rights because they're also coming out with the right the all the surveys. Yeah. House Bill 10 is the parental bill of rights. Yeah. Um, so I mean this is like philosophically how we as a board want to engage in this process, right? Like that's a conversation that we need to have. I would agree. And can we draft a letter from the board? Is that a thought to the I think a letter from the board we could do. I think that somebody said that we should, right? Somebody that came to that joint board said that it we should say that we're from the board, that we're not just private citizens, that that would be more impactful that we're elected. Um, but I also think that we should
066publish that to residents. So, that was I was going to tie this into next um community engagement. So, is it a newsletter article? Um, is that I would add going forward we'll have two bites at the Apple on newsletter articles because I agreed to submit a newsletter article on behalf of the co-op board which had not previously been done in Brentwood. So um to the extent that we want to devote this article, I could mention these in a a co-op board article in addition to the other co-op board stuff which um and maybe link to something that we I mean like from an advocacy perspective, I really like when people are advocating for you to engage when they provide you the tools to do so quickly. and easily, right? And so if we're asking people
067to engage in the advocacy of supporting these bills, if we could provide the text and the con, right? Like when you could say, "Click here. This is the bill that you want to select. It's at this time on Thursday the 10th and here's some content to put in your letter." Like that makes that super easy. Uh that is a job for us I realize. But my other thing is is that the newsletter is not timely. Correct. Right. And so like do we want to have either like a united front that is like something that we sign and we put on social media or do we want to set a seway like a Brentwood school board Facebook page up where we can post things that get fed to like Brentwood talks or Brentwood chats or something
068that is like official and from us and we've all signed and agreed to but like is we can get out more timely than a newsletter. I think just two things. Are we aware of any other school boards that have their own social media account? Try to stay away from Facebook because of the messaging back and forth because if they're putting things are you obligated to put back. So we try to recommend not that. Um so it's something that would be a one type of trans uh communication platform. The other thing that I'd recommend whatever you put out just be superfactual with it so that it's not seeing as a political lens one way or the other that would influence balancing. But if you're talking about these bills would in would impact our taxes and here's
069why. I think that is the role of a board to inform our citizens of how you know taxes are going to be impacted moving forward if certain bills are passed one way or the other. The reps who attended the joint board meeting mentioned that other districts I think like Winnit they mentioned has been in the habit of taking like a a stance. This is the impact of proposed bill on our district. Do you know how they communicate that out? I I do not um No, I know they'd have twoformational sessions and then I don't know how if they craft a certain letter on behalf of their board, but they invite their all their um their representatives in for a meeting just to talk about the different bills that are coming up and as voting season's
070happening where where they see and what what they're looking at and then the impact that some of them that they've already been discussing would have on their schools. Would it be possible to do something like a letter from the board in the s'mores? wrong. It's like the weekly goes to parents like a weekly update. A lot of people don't get it though, right? Like you're only going to I'm just saying, you know, I that obviously a very and our parents all walked out of our voting meeting. It's it's a it's it's obviously not the only place I would do it. I'm just thinking like that would like people read that who are who have kids in the school. I would appro approach the town administrator and perhaps putting a page on the town of Brentwood's
071website. It's it's already established. I don't know why. This is this disconnect that I'm talking about. Yeah. Right. Like we are Brentwood. So I I don't know why you couldn't do that. And it's a brand new website and it looks good. Um is Stephanie still running? Who's running just the town administrator or or or with the town? Don't isn't the town have a communications committee now? They disbanded. They dispanded once it the website was established and you know certain controls of it are here and there on stuff that I do. I have uh login information for my aspect of it but Stephanie Luden does do um some of the stuff for us. Um the Lady Bard still does some stuff. Um alls I'm saying is there's an outlet there and I think there's too far
072of a disconnect. you know, there isn't a you and me. There should be an us. We can post. So, I think putting that page on on the town of Brentwood's website would be advantageous to you. Um, and it could be your own tab and you could have controls over it and I I think that would kind of bring us closer. Yeah. For some reason, they resisted doing that though cuz like for example, this meeting is not even listed on the table. Well, that that's kind of that's kind of where I was going with that. It shouldn't be a you and us. It should be It wasn't a resistance from us. It's like I don't think we were asked. No, there should be a Wii. There should be a Wii. And why why can't we have
073a town website? Yeah. I I love the way this discussion segueed from uh policy and statute into community engagement. So now we have some great community engagement ideas. Yes. Um I'd agree with Chris that the the Facebook page is probably a bad idea because then you have are you required to reply to public comment and and so forth. Um, but I I do think that if we approach the town about Paige, I don't know if there's an SAU reason not to do that. Um, but I think it's a a one-stop shop for people in town um, who may not think to go to sau.org, our schools and so forth. Sorry to interrupt it. I mean, an interesting thing like shouldn't there be a link on the town site to the SAU website, you know, but
074it was like finding information of where this meeting's being held? Yeah. I had to go in SA16. I found the date. I found the time. I hung around out front because I was like, I don't know where to go. There's kids playing in the gym. I know it's a time. I double check the time. Um, I just didn't know it was back here in the library. So, I think communication is key. um that having a good one-stop shop for all your town of Brentwood needs uh would be a great and wonderful thing. Y should be a a we good post we a link to the website that has a this is the impact on this is going to crush this school. [Music] So how fast do you want to get those newsletter articles out? Um,
075well, we have we have six hours. We have seven days to submit articles to the Brentwood newsletter. Um, it would take um and then that doesn't come out until May 1st, right? Which is during April vacation week. Um, and when is the Senate do you know when that like the it crosses over HB2 will cross over when that Thursday right the 10th is that April? Well, the the House is going to vote on the 10th. Mhm. And then it'll probably go to the Senate like at that point it's able to be taken up by the Senate and then the Senate how long it takes them to work through it. I don't know like for us timewise is it better to advocate at the Senate level because it gives us it would be better fast but
076if it's getting news out partisan at the house level and it's not going to stop right and the is it do we look like do we do that but look forward I mean even if we like we posted a letter now today, right? Then it gives people three days to like respond and get the or two because you know they're not going to do it the day of the movie, right? Yeah. And that could be even be an in this is happening. I mean, I think this is like a little bit beyond this conversation, but I think like our school district meeting bothered me a lot. um in the fact that we had a huge number of parents walk out of the meeting before they voted. Um and those parents like we all have older
077kids who have lived through major budget cut you know cuts and like negative impacts on the school. And so we are engaged all the lion share of the parents who ended up voting at that meeting come from our kids age groups and not parents at sea. The parent at sees got up and walked out. And like I think that as a school board like we need to try our best to figure that out. Um because we're going to run into trouble. Um or else those parents are going to have to have the same pains that we had and then get engaged and it would be really nice if we could engage them before they experienced the $300,000, you know, budget cut, right? I mean the fact that three of us don't have kids here anymore
078and spend this much time right is because we we understood that I think it's a statement to how well the school's running that people don't feel like they need to stay for the budget meeting but but it runs like that because people vote the parents of high school students stay to vote otherwise the people who tried to cut would have won. Right. Right. And I don't know, Ron, if you have thoughts on like how to like Yeah. I've um if you I'm not sure if you get a copy of my newsletter every week, but for at least five editions of that newsletter back to back, I always kind of bored people to tears saying this is your opportunity. I kind of did I wasn't I was very clear with what we're doing at the it
079says the annual school district meeting. I want to be clear where we vote where the town and taxpayers vote on the school budget. Do you come and come and get involved? Like for work we use constant contact and you can see who clicks on the email and you can actually see like where they hover like you can get like a heat map. Can you get any information from don't know that of like how many people open like how many sends you have and how long they stay on there I'm not quite sure or even like just if they are clicking you know what I mean I know how many people have opened the newsletter yes that I have I mean like I do think that maybe this is like for next like January time frame
080for correspondences but like maybe it's like even just communication from us in your newsletter being like, "Hey, like there was a time there were 25 kids in fourth grade because we had teacher cuts because you know, like something that like brings this to like reality. Like we're here advocating, we're fighting hard to keep what you have, but like we really need you to show up and vote." Mhm. That that shouldn't be just a newsletter that he sends out to just parents at the school. It it should go to everybody. And for the people who don't everybody should go to access to everybody. No, I mean that I mean I'm trying to inspire this but we we agree with you 100%. That's why community engagement is a consistent topic on our our agenda. We do. We
081put it in the Brendan newsletter and our goal is to have an article in the Bretwood newsletter every month. And now we're trying to see how we can expand upon that and do things in a more timely way off cycle from the newsletter. If the connection through the town is a good way to do that, how we can explore doing that. So, and I actually think like engaging our parents, yes, but engaging community members who don't understand who are new to Brentwood, who don't understand like what the school does. I mean that's what we're but like it is except for like historically the district meeting is supported by parents like historically that's just the reality right like that those are the people who show up and the fact that the parents aren't the ones showing
082up is concerning right it means that we're reaching outside parent outside people um but we're not reaching parents in the urgency of showing up which seems backwards we're going to have Miss Buswell, we're gonna have an art show in the school district meeting for parents and it's going to last all night and you can't get your kids art until unless you stay the whole time. Good. We have the kids sing at the beginning and the end. Yeah. Yes. They're doing a closing song. All right. Uh so that got us through the policy committee legislative update. Um next steps. Um, I can reach out to the town about the website piece unless there's something SAU wise that would prevent us from doing that. I'll I'll check. I don't see anything in policy, but let me just
083check to make sure. Um, and then we can work on, you know, subsequent meetings. What goes on the to the newsletter would also go to the uh that website. Um, we have to figure out who who maintains that, how we do that, like who's the web master as it were. Um, and then we can have our meeting schedule there. Um, we would even put the co-op board meeting schedule there. Um, and say these are the the meetings that affect the schools your students your children attend. Here's the meeting schedules. News from Sway, news from the co-op. Yeah. boards. Um, so I think that makes sense. Maybe a good thing to pursue. Um, as far as the immediate idea of something to post about the sort of sandwiching uh, legislative maybe we do use the school
084district association. I forget what the last email they sent, but like the New Hampshire school board association. So they gave an action item like with a link NH NHSBA said submit your emailed or written testimony to the Senate committee and the House committees here right listed and you can either email the head of the committee or you can email the whole committee. So should that be our like primary like immediate action item is is emailing them on behalf of this board here. Does that make sense? I think we could do that. Or if there's if we want to share that for those of us that have social media, that's something to do. So So you're reading the one that Esther Yep. sent out on Saturday and then it goes like threearters of the way down.
085It said submit emailed testimony to the Senate committees and then right below it to House committees. And then that takes you to a page where it just gives you an easy button to email entire committee um for education with chairman Ruth Ward listed there. And and but like if we were going to put it on our personal pages too, you would want to have like a little bit how this will right have the synopsis. Yeah. So, we have to craft something that's the voice of the board here that we could link to if we posted on our personal pages. And the post on the personal page I'm envisioning is more just like a check this out like this is important to right district, right? Do you want to give us a Can you email us
086a blur on that? I will I will write a blurb on uh these budget issues. You seem to understand them the best. Um and send that to everybody tomorrow if that's all right. All right. And I'll try and incorporate that link. That sounds great. All right. Um, so while we're on community engagement, uh, do we have an idea for the May, uh, Brentwood newsletter article? Um, one thing I had two ideas. One was this legislative piece. The other was um it may be too soon, but once we get some great data from the solar panels to say like May and like I think that'd be later in the year like June that in May we we generated x so much power. Um and then I think like the September newsletter when we see how much
087we got over the summer would be even better one. So we could either wait until September or do both May and September. We do. There is actually a request because we posted it on Brentwood talks um uh when it went live I think after our last our February meeting we agreed to do that and that was a request um to get updates on how it's producing. Sure. So um and I was also thinking actually if we made that part of our monthly agenda so that you know backwards looking it obviously we're not going to be up to the minute but you know during the last whatever the relevant period is that we can measure um you know generated x kilowatts last month you know I don't know if there's a way to translate that to
088savings. Um, but I think something like that would be nice to show. I think that'd be really helpful to have month by month for next year's budget meeting, too, to be able to that like that as a slide like the investment you made produced this over the first year which saved this amount. I think that'd be like a helpful Yeah, I agree. Right. Um, so we're still up for the um the coming May one newsletter. I can do the article on the the bills unless there's something else somebody would like to do. I was trying I I can't get into the share drive, but I was trying to see what we have in the share drive. I feel like once you write the email to the It's already done. It's essentially a copy and paste
089job, but maybe it's a shortened version of it that links to here's how you take action or something. What the big uh budget bills in years past, like is it safe to assume that by May 1st it would not have been voted on by the Senate or passed through the Senate based on like previous years? I can't imagine it would have gone through. I don't know. I'd have to go back and look at when the budget usually passes. Seems fast. I think it's probably good. No, I think it is fast. I think it because it has to go to the Senate and then it'll go they'll make changes. It goes back to the House and they have to agree. Um, so I feel like mid June is usually when these things wrap up. Yeah. But
090I'm a little bit over my skis because I don't remember this all that well. What are we? And the solar stuff sounds nice, but this sounds like it is mission critical, so it's Well, this sounds better. And we'll have better solar news when it gets sunnier. Sure. It's true. Okay. Um All right. So, I think there was nothing like that has normally been May, so we should just do the legislative update. Okay. Um so, I will take those two things. Um, and then we can talk about June. You're taking a lot like feel free to delegate. Mhm. Well, I um in prepping for this meeting, I can put together this email fairly quickly and this is like 80% of what I've been doing at work lately is legislative stuff. So, I'm sort of in this
091zone right now. I also think it's like helpful for people to know that they can see how their reps voted like looking ahead and advocating. Yes. But also knowing yes like looking at the roll call votes is interesting. I don't know if that's which is on legiscan and it's on the general court's website. Fine. Yeah. Um okay. So um the educa so is useful for people to contact the education committee but also our representatives. Yes. Yep. Um, and of course we have a senator, so you can reach out to to him. Um, all right. Um, any board member queries or correspondents? Okay. Um, budget committee, uh, budget committee is meeting tonight. Uh, so I will email Michelle Sid after this meeting to let her know who from this board will be the school board rep
092for that committee. Um, because we'll decide that before we go into non-public, I think. Um, and the last item here is negotiations. Is this a teacher negotiation year? It uh we just want to get uh two reps to start thinking about. We typically would start uh late August, early September because the teachers negotiation will end next school year. Okay. Like it'll have to be voted on in March. Correct. Yeah. But the negotiation happens in the fall. Yep. And then Yeah. And so we have six negotiations going on next year. So that's why we're just trying to get ahead of who's going to be doing it and we can start prepping for that so that when we start in August, we can really start the the ground running. We're not having to to wait. Okay. Um,
093is there anybody who's So, I guess we can start use this into the committee assignment piece because consider the negotiations a committee assignment. Does that make sense? Yep. Yes. All right. Is there anyone who's interested in doing the negotiation or participating in that? I think we'd take two. Megan, you did it once last time. I did the PAR. I would do it. I'd be interested in doing that. Okay. So, if the two of you do that. That's It's like my least favorite thing. Do you want me to do it since I have to get you? All right. Other committees are safety and security task force. Does anyone have a strong interest in participating in that? You want to keep it? I'm happy to keep it, but if anyone else is curious, it makes you feel
094good. It You said it makes you feel good. Yeah. You're like very lucky to be here. All right. I feel safer for your participation, Megan. So, thank you. All right. Uh, superintendent evaluation committee. Is there anyone who would like to do that? So Dan wanted is interested last year. Um so I am still currently the chair of it and I think that I need to sit on it through this year. Um because it's it ends in June. Um and I guess my preference would be to stay on it and hand it over as we do the planning for it next year. Um and then let Dan take that spot if he wants it. Um because I won't be able to finish it next year. Um I can shadow you a little bit between now. Yeah.
095And then you can have it. Sounds good. It'll be weird. All right. It will be weird. Nine years is good for me though. Um so I guess I would just assume stay on it for at least and then hand it over. All right. I think if that works for both you and Dan and no one else's. And that would be around this time next year, right? Yeah. I mean, we'll meet in the in the summer and do goals. Um and then we meet in the fall um and we'll talk about what the evaluation processes and timeline that we want. And then we meet like this year we we're supposed to meet with Dr. Asbel quarterly. I don't know that that has really happened this year, but we did get a midyear evaluation uh update in
096January. Basically, we meet uh by Zoom periodically and in person four times a year. Got it. And we do meet early. We moved our meetings till like 7:30 on Friday mornings. Okay. because there's so many meetings at night and nobody was attending and if we go early it seems to catch people. So I am timing off another board that I am on that meets at 7:30 in the morning on Tuesdays. Unfortunately, usually the day after this meeting, so there's not a lot of time between the end of this, the beginning of that, but that's the greatest board to be on because you're done by 8:30, 9:00. Yeah. Yeah. It's a it's efficient and it like everybody just comes on. So all right. So I mean it will be we'll meet with you and discuss what
097you want. Sure. Works. Um so the we have three more. We have uh strategic planning budcom and policy committee. Stay on strategic planning if people are okay with that. Okay. Anything I can do to not be on policy or budget. So, I'll just sign up for everything else. I mean, this isn't really a conversation for like you have a lot on your plate. Y nobody wants the committees that you're on. Like, however, like I think we all respect that you are now the Brentwood rap on the co-op. You are the chair of here and you have the two worst two most time consuming, not worst. to me like budcom meets when work is like very very hectic like in the f like that time is just policy committee I feel like you're the most like
098informed person but like would I do it yes I just would not be as good of a member probably as Brian like you add a lot of value the only um so the ideally because I'm on the co-op, I have a board assignment for that which won't be made until the 15th. I'd like it to match this one. That would be helpful. So, um I have a I mean, the current co-op board rep for uh policy is Melissa Lions, but I believe she's going to be doing a negotiation this coming year. So whether or not they would want me to do this, I don't know. I would be happy to stay on it. It's not a heavy lift, I don't think. Um, and it's kind of enjoyable for me. Um, so I'm happy to stay
099on policy committee, but I could even stay on BudCom. Um, but I don't want to feel like I'm aggregating all this stuff to myself or aggregating all this stuff to myself. When BudCom came up last year, I was ex expecting to be traveling like non-stop for work and so I was like I think I said it would be irresponsible of me to do that because I wouldn't literally wouldn't be able to attend the meetings. But, uh, that's changed since then. So, I'm happy to in the spirit of what Allison said earlier in terms of helping you out a little bit, I'd be happy to help. I would also just say that prior the chair prior to me um sat on every committee and was the leader of every committee. Um and that was painful to
100absorb when she left. Mhm. Um, and so I do think like as an organization we're better off not having you I agree. I I was just trying to be polite, but if Dan you want to take budcom willingly pass you the baton any of us doing and I will email Michelle Sid who's the current secretary. Their organizational meeting is tonight so we'll find out who else is on committee and what their roles are. But I can email her and let her know that you will be the next BUDCOM rep. Um there will be a new chair because the existing BudCom chair did not run free election. Um so whether that means the meet the board will meet more or less frequently I don't know. It met a little heavily last summer. Okay. Um to have
101site walkthroughs for different town committees and things. That was not something I had expected to happen. I thought it was really heavily focused like October to March was their busy period, but it it spread out beyond that. So, just so you're aware. Okay. Um, what time is their meeting tonight? Uh, their meeting was six o'clock tonight. And those are set monthly usually or like their standard sitting meeting. They will very often conflict with this meeting. Okay. Uh not very often, but they not infrequently conflict with this meeting, especially in the fall during budget season when they will meet more frequently. Got it. So that is exciting. We have everyone's got a committee. Um, everyone we have a article for the newsletter. Uh, is there any old business from our last meeting that we haven't or
102that we need to revisit? Is there any new business discuss? Okay. So, we have uh a handful of items for non-public. I believe non-public is warranted under 91 A3 I I A and C. So, is there a motion to enter non-public according to that statute? I'll make a motion. Motion. Allison. Second. Second. Megan. Roll call to go into non-public. Dan. Yes. Kate. I. I. I. I. I. So. [Music] I'll make a motion to accept the certified staff list. I will second. All in favor? I I I. I'll make a motion to approve the personal requests. Second. L request. I will second. All those in favor? I I and u make a motion to approve the parent request. I will second. All in favor? Any other business? Motion to adjurnn? Alson, I'll second. All in favor?
103Bye. All right.