001Okay. Well, we're here tonight to uh review the um RFP for the um owners rep um and to discuss uh the path forward for uh the uh I'll use the term construction manager or the construction uh company for phase two. So with that, anybody have any comments regarding the RFP that has been uh has been uh generated by the um committee, the subcommittee? Uh would you get something first? No. So the RFP is set up in a construction management format. Yep. Uh so it is set up, you know, that it would be a CM agreement. uh former contract would be a AIA 133. I sent just a description of it. Uh so that's I think the building committee has talked extensively on that given the uh various aspects of the project budget schedule possible phased
002approach I think that that's going to be the best approach a CM agreement that allows this the uh SA16 to move quickly um So, you know, if it were to go in a lump sum arrangement, we'd have a totally different RFP. So, I think we're pretty confident that a CM agreement is the best choice for the town. It gives it gives the most control financially. Um, administratively, it's a little more work and thus I think the OPM is that much more important. Agreed. Yep. So, um thank you for whoever started out the initial um to get the ball rolling for that um RFP. We did have legal go there. So, what you have in front of you is just some legal updates. Not a lot of work is or changes, just changing, you know, a
003couple of the parentheses going from construction manager to CM throughout the document. Um so, people are comfortable with that. The only thing that I would make a change is in the very first sentence it says the SA16 is the owner. That should actually be the Stratam School District. SA16 is not the owner of this project, Stratam School District. So, I'd make that change for it. Y u and then we just need to come over some specifics. Who do you want it sent to? So, in the last time when we started out the the project, everything was sent to me in my office. I collected all the documents and then that way I was able to give it to the team so that they could look at it for the interview process. Um glad to keep
004those and keep record of that if the team wishes. I also want to look at timeline. When do you want to get this posted? And when do you want to have all applicants applicants put into wherever final destination you want if that comes into our office so that we can have it reviewed uh and then get it approved because the board will just have to approve a recommendation and that would probably want um you'd want some time to interview anybody if we get multiple applications as well. So those are the questions bring back to the comm. So let's do it the same way. Have all the applicants uh send their responses to you. Okay. U backing up a little bit. would like to get it posted immediately. Okay. So, if nobody has any uh issues
005with the changes that have that are in here, you know, put it in its final format, post it, have the uh the responses go to you, and then uh you can send them uh to the entire subcommittee if you like, and then we'll do a uh we'll set up to do an interview process. I can I can coordinate that with those that respond, do it at the same place at um over exit. Yeah, we can you can use my office again to Y and we'll try to get them all done on the same day. I would recommend that you give at least two weeks for them to respond. Yeah. And it's not like it's a full estimate. It's a estimate of services. So it should be fairly quick, not a heavy lift. What do you
006think? We have an O OPM here. Trident, I'll get it to you in a few days. So what's your position with Trident? So could I just if let's have him come up to the mic as we are running this. Let's get our We just got to talk to the mic, introduce. Do we Do we really need two weeks? We gave two weeks to for the um uh for the initial uh construction companies. Um do we need two weeks? Well, the problem is, you know, there might be people out on vacation, people busy, and then you're going to you're going to reduce your response. You really want to give it two weeks, and you're going to get a better response. You know, you don't want to look desperate. you know, oh, we want to give it
007to us in a week. It's like, he's like, give me two weeks. Well, it's not a question of desperate. It's a question that we have a timeline. We're trying to keep Yeah, we do. We have to. Does everybody feel like two weeks is the appropriate amount of time? Yeah. Okay. Two weeks. Long as we can have interviews following immediately. Yeah. So, if if we use the two weeks, it would get us all applications due to me by April 9th, which is great because then we can give an update to the board at our board meeting on the 9th. if we can interview the 10th, 11th or or that following Monday or Tuesday, make a selection, then we can bring it to the board because we have a following meeting on April 16th and we have
008a a training that we can do, but we could have that be the first agenda item and then we could um make a recommendation that the full board would have to approve on and that would be the process. And we want to move concurrently with other things. We don't want to just sit and wait for two weeks. We can be I think that's the timeline we were discussing uh unofficially uh through our emails, right? Yeah. exactly what you just laid out, but we want to be we can get it to him by the night requesting some additional information from Corino that'll allow us to move forward on other aspects of the project which you know that's going to take some time to respond. So hopefully in 3 weeks we have an OPM on board and
009we have a whole bunch of information uh from Corino that the OPM can then start uh working on. which would be item two on our to-do list. So, um I mean maybe we can hear from a sample OPM. Definitely. We just have him come on up and talk at the mic. It definitely there's public comment. So, we got to be here for 30 minutes no matter what. So, be great to hear hear what you have to say. Name and address. All right. Yeah. Travis Parker, 10 Mason Drive. Um I I believe the the two weeks is is appropriate for a job this size and I think uh OPMs won't have a problem pulling that together. I do agree with uh you saying that you know some people you know trying to say one week would
010be a little bit too aggressive for um some people that are just seeing it out for the first time. So to be fair, I think two weeks would be fair. And I would uh I would suggest that you get on the board on the schedule right now. Maybe even put it in the the RFP the date of the you want to do the interviews. Yes. Agreed. Agreed. So that's a good idea. Yes. Um is Trident going to be responding? Yes. Uh they will be. I mean, I'm I work for Trident, so I will be uh I'll be the the spearhead for for this project and uh but I'll also have the backing of um our bench support and my my boss, the owner of the the company as well. Okay. Uh have you had a
011chance to did you get a look at the rough draft? I have. Okay. What do you What are your thoughts? I think it's a uh I think it's appropriate. I think that it's uh it's it's in line with what other school uh districts are seeing for putting out for uh OPMs as well. So, I think it's it's pretty appropriate and it's not wouldn't be assumed to be limiting, you know, it's not included but not limited to type of stuff. So, good. All right. Well, I'm just I didn't realize you had seen this. What's that? I didn't realize you've seen this already. Yes, I've uh I I I some questions were asked and I Good. I helped uh generate, you know, as a local resident and students going here, I want to make sure that even
012if Trident and myself are not selected, that I still want to support the school and I want to support to make sure that my kids are going to be going through a uh a well a wellmanaged project. Right. So, excellent. All right. Great. So, I'll get it posted tomorrow. Yeah. Yep. So, just if you can give me a date, um, if you know, and I know maybe who was on that last round of interviews. I believe the three gentlemen up here were, right? Availability. Yes. U as well as Paul Perino, Luke Picket, and Luke. And, uh, that was it, right? Thursdays are good for me. If we could have interviews on a Thursday or a Friday. Friday day. Yeah. During the Yeah, during the day. If you could do Friday because we'll we'll get them
013in on Wednesday, have the board look it over. That way Thursday we could call them to set up the interview for Friday. But if I put in there, interviews will be on that Friday. Right. Gives a day to coordinate it and then you can interview Friday and I you can use my office all day Friday. So that would be talking Friday. What? What? Friday, April 11th. 11th. And depending on how many you want to interview, depending on what's the block of time that we put out there, what's happening on the 16th? 16th, we have a board meeting, but we have our um training on um educational equity, which is part of our goal, our board goals. We have that. So, it is a board meeting, but it's the uh whole agenda item was was focused
014on that. We can add the agenda to uh select and make a recommendation for the owner's rep. So the other thing that I put on this timeline typically you know you you put out another RFP for a a construction firm to put in which then could delay the timeline. So one thing that I would want to offer and get uh thoughts from this board. I know a lot of you were very or a majority of us were very happy with the work that Kino did and um you know there was some talk that they would put in to be construction manager and if we want to continue that relationship the only thing that we need to do is we do have a policy uh policy DGE or DJ excuse me uh which talks about bids
015anything over 10,000 in bids we have to get three quotes however the board can suspend a policy if they want and they want to go with a a sole provider so that's something that the whole board would have to decide on but we can bring that to them on April 9th as Well, yeah, I'd like to do that. So, when you say the whole board, you're talking about not only the whole school board, but the subcommittee as well. Nope. Subcommittee can give a recommendation, but it is up to the school board whether they want to allocate that and suspend their policy. This board does not um go under this policy. They they go under the board policies, but that's directly. So, would we give that we would give that recommendation if that's what we wanted
016to do as a subcommittee? We would give that to the board. The board would make the decision. Right. Correct. Yep. So I mean the way I would describe a CM agreement, it it provides an expedited startup for a project like this while also preserving the competitive bid process in that the subcontract packages are bid. So that the construction manager bids out mechanical, electrical, plumbing, all of the subtrades and those bids are presented to the OPM and the owner. And Corino would recommend, oh, we've got three roofing bids. We've evaluated them. We recommend we use XYZ. And it's very common contract language with the CM is that they obtain a minimum of three bids. Can't get three bids all the time. Sometimes there's some special scopes, but anything over you could set a threshold. Anything over
017$10,000, we expect three bids and the uh it's an open book policy. Yeah. So, it wouldn't be for when you hire the construction manager. They're going to get their own bids and present it to you. I'm talking about whether we want to put out a new RFP for a construction manager. So, if we don't want to go with Kino and you want other firms to put in their bid as you did at the beginning, that's what I'd be asking the board to suspend. Yes. Yeah. Yes. We would want to work with Corino. So that's the recommendation from this. Yeah, I think that's I think that that's the recommendation. We would want to work with Corino to be our construction, right? I'm just trying to describe, you know, how we can describe it to the board
018that you're not just, you know, there's still going to be a competitive bid process and and you also have your owners rep that will making sure that Kino is doing everything. So that that's the important piece. So that's that's the piece that that they'll be working for the board to make sure things are up on the up and up. So you say there's a policy the DJ that can be waved. It can be suspended by the board. Is there anything above that in RSAs or the state or the bond levels? Nope. Nope. That required? Nope. So what is just to review everyone now that the the the uh vote happened the bond got passed we'll work with getting the best rate for that bond. Uh so typically we'll work with the municipal bond bank. We
019will start putting in and submitting applications to get that ready so that we can have that for the July 1st so that any summer work that comes in we'll have that cash. available to start paying out our owner's rep and then the construction firm as as bills start to come in. We get that as a lump sum and then that we we can pay out over the the duration of the time that the work is completed and final payment obviously when we go through the final check mark that everything has been completed on time. Right. Y yeah we need the summer you know we need the summer to do this work. This has to this has to start pronto. Yep. I think it makes sense to uh to continue with Kino. I think we all
020feel that way. Yeah, you know, and we've got to let the process play out. We're not going to just because we're going to go with Corino doesn't mean we can start next week. We still Corino needs to complete the design and is important to the most important part of the process is the pre-construction budget budgeting. So they need to complete the design in in sections such that they can provide budgets and we can make sure that the project is staying on track. It's not to say we can't cut out sections and have them go faster like the boilers. That could be an easy win and it shows the town that stuff is happening too and it gets things knocked off the list. uh but we want to be purposeful and make sure that the design
021is completed and budgeted and we can afford what ultimately hits the street to the subtrades. You know once the drawings are 100% then they put it out for competitive bid to the subtrades. We don't want that those drawings going out too soon incomplete. That's a problem. So, I just want to caution everybody if we can get the addition started this summer, that's going to be a that's a heavy lift to get the design and the budgeting and the procurement done. But I'd rather be right than fast. Not to say we're going to drag our feet. I'm just just a word of caution. This this process takes takes time. And it's the end of March. Anyone else want to add anything? I guess are we going to be uh involved in um uh providing any any
022documentation or direction to the construction manager or you know if it assuming it's Karina that's I would think I would think once we get the OPM on board right and the CM on board and they're working together you know I think we could be an advisory committee if oh gez we've got a whole bunch of hazardous material we got to get rid of you know we an unknown has come up cropped up. Maybe they can get us together and ask for some guidance or something. But a good OPM and a good contractor, you're going to make it work. It's just I think we need to set the framework up. Yeah. For the rules of the game, you know, what we're going to expect Corino to be doing in pre-construction, you know, and design. Well, it's
023a valid question and I guess we want to ask this the board where where do you want us to get off um we don't want to abandon the project want to give you a good owner's rep. I would um I would say to check back in I would say up until you know the GMP is established. I mean I think we should be involved through the pre-construction phase. I think you're right to look at the budgets that are put together and it depends on the OPM as well. You know, we may, you know, I think I think I think it's hard for us to just let it go because we're we're setting the stage here. We want everyone to work well with Corino. We want OPM to be able to have some in-house that to
024talk to us and then recommend to them. So I I would offer that we stay together as another 3 months. Uh yeah as needed through the summer through the summer right now. So we're going to expect schematic design design development budgets. So you know Karina will they're going to hire the architect. So they'll do a schematic design which is a couple steps above where we are. Then they'll budget it. I'd like to see that price. I'd like to see, you know, what they're going to be estimating for general conditions, which is the management of the project, the fee, etc. We can help in that. And then also the next level, the DD, the design development budget. Take a look at that, offer our thoughts on that. It's kind of just to support the OPM. That's
025OPM's job. And just to support the state aid, right? Uh, you know, I don't want him getting run over. Yeah, he would. But he just, you know, there's going to be value engineering necessary. I would expect, oh, you know, you get the first budget, it's 13 million or it's 12 a.5. What are we going to cut or what can we do to make this work? And I, you know, I'd be happy to stay involved. I mean, I don't think we're going to need to get together, not as intensely as much, but I think at those key points SD OPM Right. Tell us where he's at. Yeah. Yeah. Or else the timeline's going to tick away if we Yeah. If it's not Yeah. pushed. If this We'll push it. If the school committee wants our help
026in maybe trying to parse out sections that can be done sooner. No, I think the boilers is one easy one. Uh but short of that, I don't know. I mean, you can do air conditioning on the second floor. It's not Well, then you got to do fire protection later. So, you're going to be pulling ceilings down. Well, it depends on what they select for air conditioning. So, I'm just mind set. I can I don't have to take the whole Yeah. I mean, I think we got to we have to see an HVAC design. Agreed. And then we can strategize. Oh, this is a package we can cut out early without being wasteful. Mhm. Or jeopardizing. redundant. Okay. I was just trying to find in the uh RFP it just it talked about the specifics of
027meetings with the owners rep and I believe it has in there either school meeting or this committee and in my experience like the first three months once they get in the construction phase and we know the dollars and cents. This can become more of an advisory board. Mhm. Only call you in when we have certain circumstance come up. But until that happens and you then you put all your trust in your OPM to you do that due diligence. Yep. So I think we have it captured in there and it would be maybe like a monthly meeting as we start out fiscal. I'm not spend a lot of time. I don't think you'll need to we've got a set budget. We know him spend. He's got to be involved too. Yeah. Yeah. Arthur will be part
028of it. And then we'll be on weekly meetings with with the owners rep in the construction. You usually have one school board rep. However that gets, you know, if Paul stays on as the chair, obviously we want him there. Kate would be there because there will be some times like, hey, if they're doing, you know, renovations in the building, where do we put kids? Uh how does it impact uh instructions? So, that will be a conversation that we have. Uh there'll be times where we want delivery. So, we'll go through the the schematics and that wouldn't need the committee, but if it's big things, that's where it may become an advisory board. Okay. Yep. So, I think those are great questions and suggestions. Okay. I think we're at a good spot. So, I I got
029some work to do tomorrow. I'll get this up and running. I'll put all the timelines. will get it out to people. If you do know other uh OPMs, you'll definitely start sharing to them once it goes public. I'll I'll share the finalized copy with everything in there. Uh we are interviewing all day tomorrow, so it won't be until probably late afternoon that I get it get it completely done. Um but you can look at it and uh be able to send it out as well. Very good. Will we be notified when you post it? Yeah, I'll I'll let you know when I'm going to post it. We can forward the posting. Y. Okay. If you could send a link that would be helpful. Lots of times it's hard to find it. Sure. So, we will
030post it on our website in multiple places as we've done and we'll put it out to get it out to paper. See if they'll be on the SMS website and it be on the SAU website. It be on both. Yep. And typically we'll put it in the SMS and we'll also put it on the SMS uh building committee site too. So, we'll hit it in both places. Uh Sharon Gullig, our administrative assistant's really good and she'll put those those links of active so people have all the information. But I'll I'll send it to you once we get that get that great. So, yep. Nice. Cool. All right. So, we just got seven minutes and then we can adjourn. So, I don't know if there's any other public comment that we have. If not, um, appreciate
031it. Yeah. No. Any other questions that you guys have? I don't think so. I just want to say thank you for your work. I was, you know, at a meeting today and and uh we were talking about some of the successes uh schools have had and I said in all my years, I've never seen a bond of of $12 million get passed in its first time and get past, you know, 429 to 36 or those numbers. So the kudos that I got from for the work that this committee did did on this project, they're like, "How'd you do it?" And I said, "Well, there was a committee formed and they were really good and they shared their messages and to many different stakeholders." Uh because what the work you did is really unheard of in
032in in education, especially when it comes to buildings and building bonds and to that capacity. So I that's the only other thing I'd share with you all. You know, um to add to that, uh Luke couldn't be here tonight at the last minute. something came up. But I think we'd all agree that when it came to the um the owners rep RFP, he he put a lot into it. He really coordinated a lot of the uh communications between all of the individuals. So, I'm sorry he couldn't be here tonight, but those compliments that you got from other entities, those really should they should go directly to Luke. If you get a chance, you should tell him. I certainly would. He's put in he's put an awful lot into this. As Chris did too with his
033document creation. Yeah, I know you did. Yeah. Well, you know, I just try to put in what I would expect. You know, it's well done. Not not a lot of legal changes. So, just little things here and there. So, it's great. We're not involved in getting uh you know, RFPs for OP OPMs. I have a whole library of RPM RFPs for contractors, but usually the OPMs on board before us. And even the OPMs I talked to, they're like, "Well, we don't have a RFP. They just call us up and hire us." [Laughter] Well, motion to adjourn. Ken, I'm just going to hold it open for five minutes by by RSA. Any any school board meeting, I have to hold public comment open for 30 minutes. Okay. Yeah. So, you all you all can leave. If
034I just keep Paul, myself and and Kate here and that will be that would be sufficient if you don't mind. I don't I know you got you're going to another training. I'm going to go stop the bleeding. Thank you. Thanks for coming in. Stop. Appreciate. But stop the bleed. Is that a first training tonight? Yeah, first aid. Oh, that's what they call stop the bleeding volunteer fire guys. Oh, good for you. Yeah. Yeah. That's I mean that's that's how that station got built was through a committee just like this. Yeah. Not our first road. No. And what's his name? The developer. Rob. Mark. Mark. Yes. Used to live behind me. Oh, right. We talked about that, right? Yeah. I I sent a uh a clipping of a newspaper from when we did that 16 17
035years ago mentioning Mark Stevens, right? That was it's just it's the real deal. That last outreach was at the um was at the fire station. At the fire station. Yeah. That it was great to get the tour of the fire station. That was ab Thank you very much. I really did enjoy that. Bring your grandson. Yeah, I know it. Yeah. He's a funny guy. All right. All right. Ladies and gentlemen, thank you all. Thanks for coming in.