001time now is 4:33 so I'm going to call the meeting to order we going to start off with um public comment so we'll Reserve to 503 30 minutes for that seeing no members of the audience we'll move on to announcements any announcements I have n an I don't have any announcements okay so we will move on to business and Financial Michelle okay so in your board pack sent you the financials oh y so at the end of our last meeting we had remaining expense of $2,549 um we have expensed our made purchase orders this last month for an additional 86282452253 [Applause] leaving the remaining expense at $ 26,26995 as you can see the additional expenses is this month covered some of the topics that we talked about before under the facilities and maintenance and we
002also had some additional special ed Professional Services and you're going to see some relief of encumbrances so this is the time of year when the business office works very closely with all of the schools and we're looking at um the open purchase orders do these need to be adjusted do you still need them do you not need them anymore we also take a look at so if we had employees who maybe didn't work a day or didn't work all of their hours we're going in and adjusting them for specifically their remaining number of days that need to be paid so you're going to see some here it's a very timec consuming thing to do so you're going to probably see more of these encumbrance adjustments in your next month's Financial have questions so can you
003remind me if at the end of the school year that projected ending unassigned fund balance what happens with that money does it roll over to next year can we use it however we want so so you have the opportunity if you have a significant usually a significant fund balance at the end of the year to as a board make the determination that hey we didn't budget this year to do X Project but we'd really like to do that with our ending year fund balance you can do that and put in a purchase order prior to the end of the year um knowing that it will be done relatively quickly over the summer the Auditors are fine with that um otherwise if you don't have a large fund balance this just goes in effect back to
004the town when they do their tax calculation okay and and this is an ignorant question but this does not seem like a fund balance not at the moment no okay all right I'm just like in refect like $34,000 I'm glad we have a b like I'm glad we there's extra but it's not an extreme amount of extra okay right I mean and and again we may see some small increase or decrease depending upon where the purchase orders need to be done and what we can find as we're looking through all of the incumbrances that we're looking at right now but the schools will be told if they have not been told already that all remaining purchase orders for any items that they need for the remainder of the year should be gotten in within the
005next week or two so you have that by June 30th yes and also too I just want to point out that the 58,000 for the facilities and maintenance line we did make a motion to approve that to come out of the trust and then I see what Finance did here is decided that we had that overage so you put that you know in that category so I just want to make sure that we're all okay with that too yeah we we expended the funds with the board's permission and then you you guys at any time can make a motion to reimburse the local budget from the trust fund y um but you you gave us permission to expend the funds before we did yep yep y so I don't know how you guys feel about
006that I mean generally with the budgeting I just like to see a clean budget where we we project what we're going to need and that's what we ask for and we stick to that as close as we can y um so I think as long as we're transparent and we're saying that we had planned to take that out of the trust you know but we do have a large fund balance so if we just want to go ahead and use that I think as long as we're transparent about it like I'm good with that if you guys are yeah if we have the balance put the money back in the trust just in case we need it later on right correct or next year next year ever we need from the trust will take but
007with the balance why not use the money and keep the money in the trust yeah yeah yeah I'm totally fine with that um and it does look like we're sending back pretty close to the overage for our budget um that will be voted on tomorrow so that would kind of offset that well yeah that was the thing I was looking at the numbers if it was like that kind of seems very early close to yeah the budget increas is so it essentially would be no increase from the eeks School District taxwise taxwise tax wise yeah yeah good in point good good point so as long as we you know I won't be here to make that decision on that 35 but I would just hold on to it and hopefully it grows a little bit
008and you said there's going to be other incumbrances that are that could change that could change be added it could change yes so we're working with the schools and under the assumption that all the purchase orders are in that they need which we all know that there's always emergencies so um you know we'll just see changes every month by the next time we come and meet together we should have gone through every every literal employee to make sure that their payroll encumbrances are where they need to be to that point anyway and then um I just had the one question about the um specialed Professional Services for instruction um the ABA Expressions that I did go back and look before I came here that is calculated in the new budget for next year yep it's
009calculated what it's bcba Services there a different different company doing it next year oh okay so you won't see the ABA Expressions but you there there it's bcba services so that's already been projected right I know projected but for instance why why we've seen a change this year is because um we've had students need yeah yeah yeah completely I just just we're circling back to that mhm M and that amount is that for what length of time is that for was that for the year which amount um the 36038 for oh actually you know what it's multiple things I'm sorry yeah I was seeing it right near the ABA Expressions but it's straford learning R LC and so that's that's OT that's BCB that's everything yeah okay yeah sorry I just answered my own question
010there I didn't see those other two line items do you guys have any other questions the budget all right seeing no other questions we will move on to uh superintendent update I don't have an update for you all unless you have any questions for me we have policies to go over and princial report but I don't have any updates for the superintendent offic except for the strategic planning that's coming up but that's been pushed out you've seen all those notifications from the superintendent's office and that's our Focus right now okay do you guys have any questions no no okay so we'll move on to approval of minutes so we have the February 10th public minutes I have a few um changes that I noticed the unidentified member was Nancy Parker and where it says another
011unidentified member it was um Dr branting I have to remember for them to I I think I know who they are and then they're not seen by the camera and they're not introducing think they're saying their name and I'm not realizing they're not so seems to be a theme so that's all I noticed did you guys notice anything else for those no no okay and then that's fantastic the it's okay the um the January 13th nonpublic uh minutes we didn't pass on last time because we just needed a Time fix and so the time fix is on number three should read roll call vote to go into nonpublic session at 6:33 and that would make that accurate so if you have no other changes I'll make a motion to approve the February 10th public minutes
012and the January 10th non-public meeting minutes do I have a second second all in favor I I I principal report thank you uh so our uh um play performance is coming up quickly the end of the month uh the last weekend in March Finding Nemo kids this is our last plug publicly for that um kids are excited they're they're they're ready to enroll our enrollment numbers um as of 3 three have actually changed slightly oh wow uh we had three students um start with us last week uh so now we we are up to 16 kindergarteners 21 third graders 124th grade for a total of 113 uh March 11th tomorrow the in service day our our staff has a has a full day plan but I always like to highlight uh the morning we're over
013at the high school with the rest of the SAU um participating in um staff L not just East Kingston staff but staff L throughout the seu professional development and it's just a wonderful day of learning for all of theu to get together so we're excited about that uh summer planning has already begun uh we still have um uh a little more to do but we have another team going to the PLC at work conference um like we had talked about doing like uh two phases of it so we have a group of four people going to that in June right after school is uh finished um Jill Lair curriculum director is in the in the planning stages of our annual summer Institute and uh I have one more staff member uh in the in the
014in the intermediate grade levels that will be uh trained in the morphology training of OG so that'll that'll give all of our K through three um and Ed and and uh interventionists all morphology I'm sorry all OG trained with our intermediate staff all having the comprehensive anology I want to thank our PTO for uh hosting our senior breakfast today we had a number of of uh senior citizens from our town here for breakfast this morning it was another wonderful event um we had many apparent volunteers here this morning and we had our fifth graders that uh were just uh such wonderful leaders uh giving tours um serving our our uh community members and once that was over they they actually sat down at the tables with them and had a wonderful conversation and I had
015so many of our of our community members thank me for our fifth graders and for what they provided throughout the morning so another great session uh with them and I also want to thank Tiffany this is your last day a board member uh just uh you know I I know I wasn't working here when you were a parah but you've been a parah you've been a parent you've been a board member so on behalf of the staff here and the students just thank you for all your dedication to the school you're welcome you're welcome yep it's been fun any questions for me um just how many community members came just 14 on the okay very curios you know how many came and is it more than last year like it was less than last year
016okay just trying to promote some growth yeah nice um Brandon you went through the enrollment numbers so fast um could you just go through where the three got added I know one in kindergarten for 16 um and one in third grade and one in fourth grade one in fourth oh nice do you guys have any other questions on anything um the OG training that's going to happen for for Upper Elementary um I know that we were working on getting someone actually certified Y is there a person in Upper Elementry that's going to be certified rather than just trained it's going to be uh yeah a one staff member will be certified but it takes it's like a two-year process two year process okay okay so we will have one for lower and one for upper
017that are actually certified in G um or just one in the building that be one for the building yeah one for the building okay for the inservice day did you get to pick your choices for your classes yes yeah uh it's a really nice menu staff from all from throughout the auu sign up for something they would like to lead and then uh staff have two two uh different sessions they choose from than all righty so I don't think anything else do you have anything else on that for Brandon all right so we will move on to our chair's reports so we have superintendent evaluation Kiren nothing new nothing we haven't met since our last meeting um I think we're meeting in the next few weeks to start collecting data so remember in April we
018will be as a board um reviewing that you'll be receiving something from me for you to type in and collecting all that data and so April will be busy for us in that space nice all right so we'll move on to policy so policies for tonight we have iham health education and exemption from instruction this is a review revision um due to House Bill 1312 which requires parent Guardian notification regarding specific curricula parent and guardian notification is now required for curricular pertaining to sexual orientation gender gender identity and gender expression when these topics are the focus of the unit lesson policy IG is a review and revision that is the parental objections to specific course materials again due to House Bill 1312 and it's the same notifications and definitions that I just mentioned and IHM
019policy ebcd emergency closings review revision it's updated an updated section on distance education what was added to meet the criteria of Ed rule 30622 as well as a section on emergency early release policy I see school year and school year calendar this is a new policy addressing the school year school closures distance education during inclement weather in school in the school calendar it is aligned with ebcd the policy incorporates pertinent information from IC which will be withdrawn to reduce redundancies this policy also includes a reference to the requirement under RSA 288 colon 43 which requires schools to use the state designated names for certain holidays When developing school calendars policy code ACD commitment to religious neutrality this is a r review revision the title of this policy has changed from special observance days this policy
020states that schools School Employees may not endorse coer prohibit or prohibit participation in religious activity and that students may pray and express their religious views in a non-destructive manner during the school day would not engag in school activity or instruction regarding special observance days parents Guardians are encouraged to report students intent to be absent on religious holiday through the typical reporting process policy code imda Pledge of Allegiance this is their review or a vision pretty self-explanatory if you saw that one it was just like one line before so now it's a little more verbage policy AAC prohibitions of sexual harassment policy and grievance procedure this is a review revision it was a change in title in addition of clarifying definitions so the policies for withdrawal are eight CDR special observance days the list instead of
021a special observance days list a multicultural calendar will be created uh this resource will be separate from the School District calendars policy ik KF graduation requirements and policy ibaa demonstration of Mastery of required competencies so these are to be withdrawn from elementary schools because they do don't pertain to us um do you guys have any questions on any of these did you did you talk about imda I amda AC ACD Pledge of Allegiance yeah I don't think you talked about that it's on the agenda right oh yeah yeah you want me to I think [Applause] ACD ACD commitment to religious neutrality yep I got that one yeah oh you you did mention that one I did sorry y I did yeah yep um yeah I mean so I didn't get to go to the policy
022meeting uh it was my son's 13th birthday in his last basketball game and that all ran late so by the time I got home and would have logged on it mostly would have been over so I just felt like there were some pretty big changes in here so I went through everything pretty well today um there were a few things that I noticed that I just wanted to point out one of them was in policy iham and IG and it says one of the ways that you can notify parents of this type of content is through the website or social media so that's like on there and so I didn't know I mean obviously here we'd think of like what would we typically be seeing this used for and you know obviously I guess we
023have a policy but I think parents would be notified via email or like sent home letter here so I didn't know what you guys thought about that so when it says um social media website notifying parents is having the syllabus for the middle and high school on the website and having the parents s off that they reviewed it that's considered a notice of the content or stuff that would be covered okay yeah um and the parents um high schools do do social media and parents square and they really do a lot of communication through that so that's what we wanted to wanted to keep those pieces in um this policy really pertains a lot more to the older and course selection topics that might be covered in some of the courses yeah so I mean
024technically you know they try to keep it the same policy but it's just one thing I just wanted to note I mean I'm thinking of like you know the to fifth grade talk that is done with the school nurse you know that would be a letter sent home or an email that would it be like a social media post or like a um right I I feel like some of the stuff that we do that warrants a letter home is done through communication through a letter at home yes yeah yeah we just we just did uh the puberty lesson last week yeah parents are notified before February break y yeah which is great and I I assume that's what we're were still doing here uh so I really appreciate the notification and just getting my
025questions answered when I was here and had kids here but I just wanted to at least point that out there that uh the state I don't think really gives like a guideline as far as what type of notification a parent should receive other than that they should be notified so just thought I put that out there yeah so and then the other thing what I want to mention is just the ACD um commitment to religious neutrality is definitely a little bit different they're trying to get away from like having lists that need to be updated like every year or two like so acdr the one that we' be removing it has uh uh rashash yam kapor Hanukah and Ramadan Passover but those are like on specific dates and that changes with calendar year so basically
026you know I would reach out to Arland tomorrow just make sure like that you're going to have these same religious observance days on that Multicultural calendar because the work for these it's mentioned in this pack that they're going to like meet with students to get these dates but this has already been done this was done a couple years ago with Andre and David Ryan so we already kind of know the dates just making sure that these get ported over into that calendar well doesn't doesn't the district do our calendars too we have our own we have our own school calendar that we do and then the district does their calendar and so that would automatically happen no um this will be a separate calendar so right now it's just a policy like on our website
027that you know we would have to keep updating so now it will just be a running calendar online that you it would be separate from the school calendar then the one we print out or sent home or the PDF and yes and so that just gets posted on the website yeah I guess that's where I'm getting confused like you say we and so who's we and then secondly if it's just a calendar and it's not the one that's going home with the kids or or whatever where is that being housed so that the communication is done effectively um so I was not at that meeting but I know I think Arin would be the one that would be creating this okay so I would assume it would be like a separate link on the sa6
028website yeah and I think the difference is really I think there was a some laws that changed about school districts not allow not supposed to have these on a list of these on their official calendar okay um so that's why we we took out that we're not keeping we're not maintaining a list of religious holidays um but that we'll work with students to avoid it and what this really came out of a couple years ago and the work with andrece were students at the high school that had a um a religious holiday in a day there was a test so it's like I why am I being punished for being Jewish when like this is I take this Friday off my was holiday so the students came and asked the high school to come up
029keep a list of holidays handed to the teachers so the teachers just to be to beus and don'tu big events on that so that's where it came about it got a little sticky up with the legislature and not wanting schools to focus on all that so that's really where this sort of we're just going to be neutral and that we'll have we will make sure our Educators know all the religious holidays that their students could be experiencing we're not going to put it on our official se6 calendar and have to relist it every year okay thank you yeah but they'll still be recognized and then in this policy I think what she's saying is accurate and I think too there's another view of that this is just more for religious expression and First Amendment so
030the policy sort of shifted um and then we got away from having to have like an actual list remember the bottom of the SAU calendar the official SAU listed all possible religious holidays and dates right we don't have to we don't have we don't have to do that anymore and then also there was law around what the holidays could be called it it's just it just you know it's just we'll just take it off the bottom of our calendar yeah and keep it in house I do think there's some value in sharing those dates with the Educators so that they can be aware of what's Happening that would be done at the building level I mean if a kid is like fasting and can't play in a game they shouldn't have that held against them
031the next game because they're not up to playing you know so and I do like that um um they did keep in the ACD the district will make efforts to avoid scheduling School sponsored events athletic contests dances openhouse Etc during non secular holidays so the holidays that would be listed you know try to be cognizant of different yeah yeah so and then AC AC is just we're rting back to our previous title line policy because of the change in the federal laws so that's just that's the policy we used to have yeah that we updated now we're going back to the policy you've seen it before weing back to that thank you for adding those additional details all right so um there are no other questions on any of the policies guess we'll move on
032you good Paul yeah yeah okay so I'll make a motion um to appro approve policy i a m IG g e EB c d i ACD I IM d a AC a inter remove policies a CD R IA I KF and I LV a a do you have a second second all in favor all right so the other thing that I just wanted to mention for that is we have the next policy meeting is Thursday the 20th of March from 6:00 to 7:30 at the sau6 conference room so uh I thought of this two ways either um one of you if you wanted to take it you could or we could um have Renee reach out to whoever gets put on the board tomorrow and see if the new person wants to take this too
033yeah however you guys want to do it if want to have the new person be elected you guys look at committees and decide who's doing what someone wants to step in even if you come on the 20th doesn't mean you're you're on policy forever right because then you'll restructure yeah I I do have a committee meeting on the 20th I believe it's in the morning though um and um this I could do too maybe you can zoom into this too y okay this is the zoom one or you can go in person yeah I think we'll probably my my recommendation might would be to wait until we see who gets voted on and have Rene reach out to the new person and see what time is the meeting 6:00 and it I mean most I
034say most people zoom in most board members last there usually like maybe two or three there and probably three or four maybe five on that we can figure that up between me yeah um I just I guess forward that information to Paul and I please like the Zoom links and all that kind of stuff okay Paul and I will figure out what that looks like and sounds like but to be perfectly honest I think um once we know who the third person is that's going to be joining us I'd like to actually have a conversation about who's doing what and look at our goals and look at what's best fit for our goals and I just I wouldn't I wouldn't like to like place somebody in that space yeah fair enough well yeah right just
035for the one right just for the one just to try to get one there yeah but then you'll reorganize I think y okay nice all right and then also to the um eek manifests so I am getting those currently and so I just wanted to see if one of you two wanted to get those um just until you reorganize and then you can you know see what everyone wants to do send them to me send to Kiren okay cool all right Safety and Security Paul yeah nothing to report there we we haven't met since the fall uh but there was a meeting coming up um as I just mentioned a minute ago on Thursday March 20th uh at 9:00 a.m. um so I will be in attendance for that and I can jump down to
036strategic planning committee real quick um was not able to make the last session there is a session tonight as well um I'm going to see if I can get over there for it or at least maybe darling okay um but we do have the uh strategic planning meetings coming up at the end of the month uh 26th 27th 28th uh BR used did you say that those were pushed out cuz I was that okay was there something else that was pushed out no the communication was pushed out communication pushed out like yes pushing out communication about the dates at the end of the month so those dates are still yeah those are still good still standing and uh so more to come following those meetings which we're looking forward to so that is it for
037now nice and it's 50:3 so public comment is closed and then kirston uh SAU 16 monness yeah nothing new we haven't had any meeting um at all since that since our last one which I reported out on um so all right so goal number one I have really nothing new to report on that goal number two first um nothing really new except that we did last in the last principal newsletter we announced that we were doing our fundraiser at the Community Oven um for the king fisher community park so that I think is April 7th y am I got that right um so that's great so that Monday night any pizzas that are bought uh proceeds go to our fundraising efforts for the community park um and so that's great uh the teachers have been
038fabulous in organizing that um the second piece is on March 2 2nd at 9:00 a.m. I am having and any other Committee Member that wants to I'll be at the library to do like a coffee chat at answer questions because uh from our maker space time there were lots of people who were interested but didn't really understand what it was and so uh the director of the library and I um organized a date and so we'll be start I guess publicizing that we'll have that chat so I I will be reaching out out probably via Brandon but to the committee anyone that wants to come and sit with me and hope hope that people come and chat um we'll be there at the library Saturday morning on the 22nd at 9:00 a.m. K if you
039um know I don't know if you're active on social I don't think you are too much but um on the East Kingston Community Facebook page I was Wonder maybe we should put a notice out about the Community Oven fundraiser for that oh we can yeah I just I know it's pretty active I get updates on it every day so we can talk some stuff is not necessarily what I want I want to see but um is it both locations do they have one in Hampton Hampton anding I think it's just the eing location eing location only okay nice goal number three goal three uh I think the only thing to touch upon Brandon is probably going to be the signage the sign yes um so we um after the last meeting I think it was
040we talked about the the sign up front and um we had looked into a couple years ago and it's not getting any better uh we did have a a company come out to to to take a look and um offer their feedback on kind of our options uh fixing it and um and painting really isn't an option uh some of the wood uh on the bottom of the base is is rotten um so we um we're uh we're working with them to to get a quote um and um some uh what's the word I'm looking for where they give us different options different signs to take a look at but it's it's whatever option we choose it'll be under $4,000 to replace the whole sign and put all new um wood and um you know
041the base and the C and all that you have lights lights no that cost more maybe some solar lights you know oh just something can light yeah light it up yeah I mean I think those kinds of things we could probably do on our own own okay yeah clamp on a FL four and then it will still obviously have the same like specs mostly right yeah yeah yeah nice I think that'll look really good I think people will be happy with that too yep very nice perfect okay um new business I don't have any new business old business do we have any reason to go into nonpublic nope no reason to go on public all right anything else you got yes good all right the time now it's 58 meeting adjourned