Newfields School Board Meeting 3/3/25

001okay so I'm going to call us to order at p.m. and we'll start with the minutes from last time the only change I had was the unidentified audience member under public input I think it was Amy Barry where um um number three public input okay said unidentified audience member asked if art week was still having I think that was Amy it was Amy Amy b a r r y y yep yep that's the only change I have or update did you anything Bobby no I think I was um surprised to how succinct they were was good no was nice and captured okay um I am going to make a motion to approve the minutes as amended oh second not all in favor hi hi okay I usually print and I didn't print today so this

002could be fun um so you're up I'm business um America back up um an accountant at the SAU and I'm here in L of Molly or Michelle as there are other board meetings so we're all kind of dividing and conquering um thank you for signing all the manifests and it looks like if you look in back the um expenses went up $115,000 and the biggest swing was um we have the retirees they're official now so there sens we're put in there um and then also it looks like we reduced some encumbrances for water and psych and that's and that's pretty much it the uh fund balance is pretty much on track to where she had had it the last time and the uh revenue is the same as well is there any questions um I

003just have a question on the two revolutions restorative justice professional development is that what what is that can you remind me um two revolutions for this year uh well that's what it says here in the this professional development the rest Justice oh this one mhm for 5630 yeah I think that I'm going to have to check we have I don't believe that that's two revolutions okay um yeah I I hadn't heard that that's why I was asking look like it was inserted I think the two revolutions was um like their like a travel expense or something from when they came down for a meeting or something I'm going to have to check that cuz we haven't used them but we have done professional development on restorative justice um so that's how she categorize it previous

004yeah I just misidentification okay but I will check I'll WR a note on that you you have another question no cuz I I was um you know just thinking of like um the services that like Miriam does in in the school and stuff um I wasn't sure if that was this or in yeah that's what I anticipate that it was misidentified and that it's meant to be for Mar Ley okay it a name I hadn't heard before is that is she circling for justice she's restorative justice in general right is that ours is not called cing for justice is it not that I know of don't think let me check I know I haven't heard any of those names that's why I was I only heard her name so I wasn't yeah same but I

005have a lot of vendors that come in with like and it's this as this name it's just want to make sure I have the the only question I have um which um it might not be fair CU I know you're you're pinch today for for us um so if it's I can ask Molly next next month um the the retirement provision the provision that's for it is the um retirement statement that's part of the CVA it's but it's a one time the whole that's it thank you now it's official two questions sorry so she's correct Mariam Love's LLC is circling for justice okay I I always just say Maria I know that's I like justice officially yeah we can I only have two things one was when I was looking through the details I noticed

006that our food service management budget balance is pretty low comparative we have like many more months to go the which one sorry it's the last page Top Line so the budget balance is 3,457 58 and we've already spent 26,000 do we expect that line item to go into the red considering that over the 9 months this fiscal year it's been 10 to 14K a month average people up okay do you have did you want Susie to assist yeah might need assist that's a really specific question so I think two things could be happening okay one is um Sabrina has or our food director has to um initiate payment for people who've held balances yep and so that could be some that are outstanding right now and so that would balance out some of that yep

007um and then the other part is I think that our the snack cart is what's going to offset because we revenue from the SN cart typically go into the red for yeah I know we I just I haven't seen us go into the red this early in the year for a little while I might be wrong yeah I think we're in better shape than we've been in a very long time as far as our food services are concerned I just wanted to double check this CU on average it was higher than the balance is now so I just want to kind of double check that and the other question I had was for the fund balances do we know what interest we've made off of those this year that might be a question that funds

008I am not so that might be like a question for April we can yeah I can have Molly bring that back at the April meeting yeah I just kind of want to see where I mean we definitely know what our fund balances every month but I wanted to just check and see what kind of Interest we're making off with those because I'm assuming it's going to the end of the for from investment it's going to be like bundled into there I'm assuming those are the other questions I have [Applause] thank you I'll get back to some of these questions about uh the Trust balance and interest and the food service balance and just to make sure if there's any other things just send them my way and Molly's way and we'll see what we can

009do cool you can let let me know what you find out and I I can email the board but we might already have enough information and maybe Molly just brings those interest in interest amounts for April but yeah we'll connect okay yeah that's it for Erica I don't know if you wanted to exit you're welcome to stay of course I mean appreciate I think that's I mean that I was looking at of the agenda to make sure we didn't have any Financial questions but I don't think there's anything cuz I don't think so other than if there's any issues related to that is there anything roofwise or anything that we need to discuss MoneyWise no nothing we still have a PO encumbered for those Services until the spring what line is that on [Applause] [Music]

010uh was it 26 207 this spreadsheet really makes me feel I know like under equipment or you say 2620 [Applause] 507 oh yeah that that's 1,000 I don't see it I don't see the incp repair and maintenance under repair and maintenance 26 25043 it's up a little bit from where we were looking there we go page uh page two it's like halfway down page two okay sorry look at me I'm not that old eagle eyes very good crosswords [Applause] cool thank you Erica thank you okay um all right so moving on to committees strategic planning committee um we met on the 20th to review some initial data from uh the surveys that went out and we'll meet again next week to talk about and plan for the Strategic meetings happening on the 27th 28th and

01129th which people should be hopefully planning on attending which is going to be up the a question about that cuz I keep getting the email and I'm in the no but are people expected to go to all three or just one just one so that was definitely not clear in the messaging age uh right I I can I can see if you can clear that up I would maybe yeah that would be my recommendation just because I saw it come through my email and I was like God I can't commit to three days but I could commit to one of them definitely one day it wasn't clear I'll I'll make that as a suggestion for those it does look like it's all free really helpful information um yeah it is only one of the days

012um they're from 5: to 8 on the 27th and 28th which is our Thursday and Friday and then from 99: to 12:00 on the 29th um food um snacks Child Care will be provided um you know we love as many people as possible to attend just to get some really good conversations and feedback going have we sent that out via Sue to the town we did I thought so from Sue no not from Sue but I can do that I I would recommend that to parents not not non people children in schools yeah non people Su McKinnon so it goes to the town I never send it to the town list okay yeah and on social and all of that yeah it's been all over social um I'll post it to both of the Town

013sites okay cool um I had done that in the past I couldn't remember if I'd seen it or not it's I got a lot but then I was like I didn't know if I I just saw it in my you know School Board email so I was like oh you should have gotten I did get email no you should have gotten I think a paper one maybe I might have so either I have I just wanted yeah I was thinking like I'm trying to take off my like Schoolboard hat and put on my parent hat and see where I'd seen it yeah good idea get in touch with Sue and have her send it out via flyer yeah that would be good yeah awesome that's the strategic planning meeting update nothing crazy yet you want

014to do the non policies or do you want actually if we want to do the yeah we can do the other two policies yeah that's soest yeah um I can do the Safety and Security really fast because we did not meet because of the snowstorm so we're meeting on the 20th instead so that got there's no update there and superintendent evaluation has not met either okay is there going to be a March meeting do we know I have not heard of one yet which probably means I don't think there is I think they were planning on April okay and meet early up in April yeah cool okay okay so we met uh earlier last uh month and it was a a lovely one it actually was a relatively efficient and short one even though it

015looks like there's lots of down here yeah cool um so I'm going to suggest that we um there's one new one there's several revisions and then there's several that we're um recommending to withdraw so are you okay if we start with the withdrawal ones I feel like we can just get some basic things out of the way uh do any relate to each other though um I will start with the ones that do not relate to anything okay so so if L we go backward the from the bottom IB a scroll back so the last two on there ik KF and IB AA those are policies that have to do with graduation requirements specific to um the co-op the high school and so they're recommended that we take them out of all of the elementary

016school um do we have those in here we do have them on this website and they no we don't have them in our board bag no okay no I just wanted it makes the agenda look very long so those those bottom two ones were removing um and there was no concern from any of the other Elementary School Representatives on there they're very much High School related yeah um a is embedded in ic so maybe we can wait on that one um but the ACD hyphen R is um one of those special well it's a special observance day list but it's one of those like addendums with the R so they're recommending that that information should live elsewhere outside of a policy well it lives in the in the um a policy that is being updated

017right one before it uh IC it's going to be effectively an IC um IC will be I was talking about acdr so acdr is the special observance list so it's going to live in a handbook instead it's going to be basically a calendar that um right instead of like a instead of being an addendum to a policy it's going to live in in some sort of yeah so it's probably going to be ecd right this we're getting rid of this school board shall maintain a list of religious holidays which is what acdr was so we're getting rid of so we're going to get rid of that yeah that makes sense so those are the three that we remove I can wait to talk about IC U other than to say that it's being embedded within

018IC mhm um and so do you have preference or just go from the top down for I would just go from the top down only because I don't want to keep scrolling yeah only because I didn't print today and it's going to be to let folks know it's not as um laborious as it looks it there a lot of text on there all right so the first one Health education and exemption from destruction there was updates to New Hampshire law which uh specifically included language to um have parental and guardian notification regarding specific curriculum we had representation from both our chief Equity officer as well as several board members who are lawyers um and our lovely robust U policy um leadership in the room discussing to making sure that the policies are aligned with the

019New Hampshire law that is like I said updated um and what we have in front of you is the finalized version that includes all of the requirements per law so if there's any questions I can see if I can remember the answers any problems with I one thing I will say goad is that what I did I specifically asked and it was confirmed that a lot of these things specifically have to do with courses that are teaching this material which is somewhat and mostly As I understood it less applicable to the elementary school as it is to Middle High School but it still starts to as you get yeah that that was my question is because especially since um these topics are introduced in at the elementary level and it's the first time parents are

020yeah introduced to it sorry is there any language or any I guess not even necessarily in policy but in practice that maybe gives parents more of a um like a heads up not a heads up but what are they actually learning do you like what what ising so my when you when you talk about things like sex ed when you're talking about a third grader it's a very different conversation than when you're talking about a seventh or eighth or ninth grader so I I I totally think this this policy is fine I just wanted I guess I just wanted to kind of um have a conversation about the the practice of explaining to parents because there's so much out there right now like and not in in a positive way um assuming what they're being

021taught versus what they're actually being taught are you looking for potentially some type of notice that goes home when we say in fifth grade this will be discussed and you just give General this is these are the things without it yeah because I think I think as a parent of I mean I've been through this three times now so it's for me I'm like what FS but as a newer parent like not understanding when they start saying these words and you're not sure what the is at home a little bit more detail of what the kids are going to be discussing so that they can back up at home if does that make sense it's more of a um nobody wants to be blindsided they can say even though there's a two week yes but

022I mean two weeks advancement is great but um when it says advanced notice of the curriculum course material does that mean you're sending home the whole curriculum or use of it or you you know I don't know if I'm notifying them of the action versus the versus material material because I think that's a very was going to clarify too I think yeah that's a very different kind of um expectation I think from a parent um I would want to be notified but I also would feel the need to know what is being discussed so that I can make a decision right you know did that come up um a little bit in that um again I asked that question about what what is this specifically pertaining to um because it doesn't pertain to questions that

023are asked in passing has the curriculum and my understanding and Ellen please chime because I feel like you work a lot with the school nurses I feel like in the I don't want to speak term but yeah um you were at the meeting yeah so good Bas what I was going to say was I think the bulk of this that happens in the elementary school actually lives within the school nurse's domain then I was going to say take it away yes and we have had additional meetings um within the last couple years and more so this year than ever with School nurses and other healthwellness um Educators around what they are the you know the specific material that they are instructing on so there is going to be more um of a aligned and unified

024scope and sequence than in years's past so that will help I think with what you're bringing up around wanting to be notified of the specifics that being taught yeah I think I mean and specifically at the elementary level because this is for for some students it'll be the very first time they're hearing some of these words and and these things um so and there's different level there's such a vast level difference in kids at this age um I think it's I think it's just important to understand what this means and what parents expectations should be of um what this advanced notice is actually giving them if that Mak sense yeah I do think we are actively working on it the the training is specifically occurring march on March 11th yeah all right question is timely

025yeah so I I don't I just had questions about the actual implementation not necessarily the policy looks fine to me yeah so we're get we're getting more and more clarity on that from a training perspective with our School nurses and in addition to any physical education and or Wellness or health Educators and then the principles have been in informed of that as well so again your question is helpful do you have any questions about that J no no no I'm good um do we want to do a do we want to uh go through each one and approve or wait until I think we can go so that one that one's a yes correct keep notes on your tab since I didn't read I will um the next one is just actually a correction a

026typo on the um agenda it's i g not i e nothing matters but um for folks who are paying attention at home and want to look IG um and this uh is the parental OB to specific course material so it really is just a slight change and it has to do with Jing well with the iham changes and the legal updates but it's a very subtle minor change in language um any questions on that one no cuz I think this I mean it was the same question connected they were connected so the only question I had was the notification portion of it so it's the last paragraph where it says such notice will be delivered via email or the director names blah blah blah um my question is more logistical is like when does the

027start the clock start running on that um because you need a minimum of 2 weeks advanced notice of the materials is it when it's delivered when it's scent scent when it's red like it doesn't I I wasn't clear on that so actually maybe need to read it again it says so the right to receive a minimum of 2 weeks advanced notice to curriculum or course materials to be used with respect to such instruction or program such notice will be delivered by email or other direct written means by social media posting I don't know if we need the social media posting any but it's kind regardless a phone call so I'm kind of so for example I'll give you a corner case so if someone say someone calls a parent and says we are going to

028be doing a class on XYZ mhm they leave a voicemail message is the clock running when they call because to me that's not it's delivered technically but it's not delivered you know what I mean and I might be and I might be splitting hairs here so well I I would think it'd be similar to like the the 14-day notice for a meeting for special ed um you know it it's delivered in many different ways and whether I choose to read that email or not that's that's on me as a parent so yeah I mean the statute is that we have a right to I think the general practice and Susie can confirm this is that teachers are emailing the information because it's the most efficient way to get to folks and then it also provides

029that time stamp and that written documentation yeah versus a phone call so yeah I mean I'm M gr Corner case but and I feel like in the past there's also been something sent home like I know I've received something paper version as well as email in the past that's correct right I I would think all right that was just my corner facee I'm I'm fine with it we're good okay I've never heard that phrase but I'm going to start using cuz I had a good little corner case you didn't know that no oh it all the time I use Corner cases often to make a FL but I never that's what it was called you never knew uh okay love that Bobby the next one is ebcd emergency closing so this is a review and

030revision basically um I hate this policy it sounds like it is um a combination of things also wanting to make sure that there are some criteria that um we are actually using in practice and we had some discussion I'm trying to see what if anything was you found out that I had one question question while you look for that one question about what the policy y so making it I'm looking at like G weekend closings is that necessary for new Fields have we ever had a weekend uh a deliberative session could be on a weekend which would be a but that wouldn't be a closing for the school though but it the dismissing schools and staff though we wouldn't dismiss schools and staff for a deliberative session cuz they wouldn't that wouldn't apply my only

031thought about going and sort of eliminating G if we were to is that I think we would be the only um District in the uh and there could there could be potentially in the future weekend programming I mean it just because we don't have it right this second doesn't mean that there couldn't be some sort of concert on the weekend or some school sponsored event on the weekend um so I I think it's fine to keep it in okay um just because no that's fine I just wanted to bring it up for discussions today cuz that was the only thing as a teeny weeny School sure that just seemed to be an outlier that I'm good did you find where you were your notes on it um no well I mean I didn't have any

032notes I was trying to find the section that we might have talked more about I think it had to do with the um the distance situation it was yeah please tell me about this discussion i w so I after the last snow day when we had a remote day MH I was very confused cuz last year was two days and this year it's one day so where was that determination made and it's cuz it's clearly not in this policy so yeah what that might be a joint board question Jo I don't ever remember discussing I don't either that's why I'm questioning it I think it's the superintendent's discretion I think it's superintendent's discretion and I think this year in particular Jenny I could be wrong but from I too was surprised when it came up

033but when I then read I feel like we got to we did get an eventual explanation or communication and it was because I thought of this year's winter break that was very long but what okay so I guess this is my my question and this is the question that has come up a lot this week or in the past two weeks now because we had break in there is what is the rationale of not just having a snow day versus I guess I can see the rationale if we have like eight eight snow days and we need we're not when nobody wants to go to July like that I can see but one or two snow days seems reasonable for us to just have a snow day and I think that um especially in I

034am 100% talking at the elementary level because um if we learned anything from Co it doesn't work for every kid um and it's really hard to do so I don't is is it even possible for us to have different guidelines based on Elementary versus high school I don't even know if that's possible but I I just know that it was a real shock that we get less and less real snow days over the past few years my thought to to that topic is I don't I I do Wonder given this policy cuz the policy doesn't say anything about Zoom or anything like that I feel like perhaps the school the individual schools could decide how the the distance education looks is implemented implemented and not that I think that that should have been different this

035year I'm saying if in the future we wanted to based on this policy we could do that is that correct so for the Public's knowledge where does that happen if it doesn't live in a policy where does where do where does that decision happen so I'm directing them in the proper place the decision around what what distance education would look like would look like at the different you know it happens at our um K through 12 building principal meetings Okay um so we have engaged in the discussion I think we will continue to engage in the discussion um you know just as is the case with a lot of things you know we you can make a decision but you doesn't mean you have to stick with that decision and that we do definitely promote

036ongoing conversation around that um and what Bobby is saying about this year it was intentional that in previous years we've had two traditional snow days and then after two it went to remote learning days and this year it was changed to one because of the extended two we break during the holidays um that the decision was made by the superintendent that we didn't want students to be home or to be made up more days in June than necessary so that that the reason I asked that question is cuz when we had the vote about the calendar I asked that very specific question about the end of school and was told that it wouldn't it wouldn't affect the end of school so that's why I was shocked I mean I literally said well if we do

037two weeks versus if we come back those two days it was not going to change the end date of school mhm so the end date of school was going to be the end date of school no matter what so that's what I didn't understand the question was loaded I think and that it didn't change the end date because it was remote days not full full snow days built up but that was not clear otherwise I wouldn't have voted for that right because I would rather yeah it's possible the decision wasn't made at that point it sounds like it was at the sounds like it was made later on when people were able to spend some more time thinking about the effect of that longer holiday break right it hasn't been an unusual practice for a

038school you know when we had the boiler thing we we had a couple extra days at the end of the year there it's it's last year I think yeah had something where they we had to do that so I mean it is not that um unusual for I just don't like the the The Narrative out there right now is that we're not having traditional snow days just so they don't go into the next week which is kind of a dumb narrative and I don't I don't like it like if I so what do you want to do in regards with this policy well I don't know cuz I was very much looking for that in here I thought it was going to be not in there because it is superintendent discussion okay so I think

039the possible takeaway might be for the board moving forward to ask the questions about the next year schedule after the principal's meetings to try and do our best to preserve at least two days of proper snow days or and or you know what does distance look look like cuz can it look different can it look differently um that's yeah that's definitely an ongoing conversation okay and I think what I also hear you saying is that advanced not only advanced communication but additional communication around what is the expectation for traditional snow days and remote learning days will be helpful for families right and I think that's a lot of I don't think it's policy thing I think that's a communication thing right um and definitely questions for it just this this policy just was timely and

040because I was going to bring it up anyway cuz it's Ellen at those meetings um do do you feel and again if this isn't a fair question to tell me is there an opportunity for individual School to sort of Express potentially their wishes even if it's differ there's definitely the opportunity we do try to have alignment as much as we can because we have a history here in se6 of the different small the different districts wanting to do different things and we have found that that's not preparing our students as best we can to move to the Middle School move into the high school we want them entering in with Equitable experiences on similar Playing Fields if possible um but there's definitely that opportunity and the conversation is still ongoing um I don't I think

041that there is absolutely room for continued discussion what about the difference between all the elementary schools versus the co-op like is that distinction possible that's definitely a part of the that's definitely been a part of the conversation for sure is what does remote is what does remote learning look like for younger students is it meaningful is there room for um you know deviation with then kind of the expectations for middle school and high school students compared to elementary school students so it's ongoing and I can certainly continue to I appreciate I think that's it's just help for us to know that that that meeting even happened I will say actually in my house I couldn't believe it but it was they both did really great I totally hear you J not not every kid the

042big kids did great but they also went to school during Co like they they understood how to log in they understood the it's a very it was not extended I had PTSD and I think a lot of parents did I mean at least what I'm hearing from the community it was very um it it it was tough to navigate it's and it's really tough to navigate as a working parent as a you know a special ed parent um is very difficult um I speak from my own experience and I can certainly bring that feedback back to not just so we meet monthly just so you know the plan we meet monthly um with all of the principles in se6 and all of the administrators in se6 those have monthly meetings and then we have our

043senior leadership team meetings as well so I'll bring this back to both forums and and it's not I mean it's I don't think it's it's like people just complaining to complain and I def it's definitely not me I mean I went into that day like okay we got this we're good you know I think people just especially at the elementary level it's really a struggle it's really a struggle you could see teachers struggling um not that they weren't doing a great job but it's hard um well then I'll add in one component of that as a full-time working parent I don't get a snow day yeah so if I have to and I don't have to cuz I have older kids mhm if I had to go back to managing an elementary school kid on

044a remote learning day day that's my day which means it makes it very difficult doing two full-time jobs simultaneously at that point so I think a really good takeaway from this is let's have some continued conversation about how this gets Works through in the elementary specifically for NES and you know maybe it's a survey down the road maybe it's something you know where we try to get some more input from you know not just um the board but really try to figure out how this looks and how this is going to um how did it affect how do we make it better sure yeah I think I think it's a conversation to keep having cuz it's it's definitely something I mean I remember preco wishing for blizzard bags because we had had eight snow days

045that one year so I mean there's definitely I think a balance that can be done it's just what does it look like um so sorry kind of get off track but but as back to the policy the policy looked fine to me and I do think though it was good to give a launching pad to the conversation right actually and I also really appreciate Ellen sort of understanding those meetings which obviously we knew you guys meet yeah I didn't know where that conversation I'm like oh my God there's so many meetings like where does that live and you know in as as board members if people are are reaching out to us like who do who should we be directing those questions to I direct to Susie um but I wanted to make sure that

046made sense like it's not your call you don't call this sow day um so yeah just understanding that we need to did we we going to do these on as we go no we're going to I'm I'm making note that we're we're going to do it all at the end all at the end the one new policy is IC which has to do with the school year and school year calendar let me pull this up um and I only have two suggestions on this but go ahead and make sure I'm just going to pull to see um the one thing that needed to be specifically added had to do with another law that got passed um specifically um identifying that certain days need to be called certain things based on legal language um and then

047do we need Theo School of te my question was those last two paragraphs the SEO school and graduation date since we don't have that yeah can we get rid of those two paragraphs at the elementary level no I hear I think as with other policies we certainly have the ability to take things out that might not be applicable or relevant my only concern from doing that being on the policy cting now for two years plus is that when there is slight variation from one District to the next within the saus when there's updates needed it's hard to um keep track of things but if we're moving something as opposed to adding language I think it's less of an issue yeah just I think those two cuz these are very specific to the high school yeah

048um I don't Ellen do you have any thoughts on that you know what we're you know yeah I know what you're talking about um just rereading the high school graduation part I mean if I were if I were a parent of an elementary school student here I would still be curious to know what this how the school year calendar is applicable at the older grades um but it's not applicable to this I know but I think it's still helpful information for parents as they think about their child especially if they have another child longm District plans yeah yeah I'm not actually I don't think there's any harm in leaving with that with with that being said I don't I don't have a problem leaving it in because yeah you're right like it could affect even

049though an older sibling or even though you never know where they're going to get the policy I think it's still helpful when we think about cuz we have done more work around making sure we're always keeping like the the long-term planning in mind in terms of as students move from elementary to middle and high so I think they it's still beneficial to have it in with the knowledge that it's not applicable to us but it's still helpful information is that how how do you feel about that here I yes and no I mean I I it can be helpful information but that's why the policies are there for those specific schools I think it's I think it's extraneous we can leave it in but I do think it's it's it's not necessary um so that

050end um Jane I think if we're going to entertain uh removing any paragraph I would probably consider the second one and not the first I leave the first one about the SE Coast in because we're just saying that we're trying to coordinate the two calendars for that particular year um and again if you're a family member it be be helpful to know that that has an older sibling in most schools but I prefer to leave it's F if you can leave in in that's fine not it's I I seems unnecessary that's all I have said my pece any other questions I'm um ACD to religious neutrality so this is a change of the name so it used to be called special observance days and then uh also trying to um just sort of clean up

051the language so we're not going to be maintaining the list ofed holidays necessarily that's going to be living elsewhere like we mentioned um and then trying to make sure that it aligned with all of the um sort of legal things including First Amendment rights and any um New Hampshire State statutes we did have Arin at this meeting as well as our policy um experts present and then this was the final draft that was proposed to be brought to the smaller BS question I have a I guess logistical question on this um so if students um observe a religious holiday that is not on the observed um date uh what's on our observed off day days MH is that would that be considered a um excused absence yeah my understanding based on this policy was that

052it's excused absence and see some of the language here the note doesn't need to be signed ites have to be a certain it just needs to be from the parent right so the whole idea is I think to support that in okay I just wanted to make sure I I I wanted to make sure I was reading it correctly now now that I have a high school or attendance really matters but I do think it's actually approp it's a reasonable change because I do remember a couple years ago there was discussion around should we add a certain holiday to the and I was like oh my gosh how many do we have to maintain is not that we're not willing to support all that but it's hard to maintain a list right and as soon

053as you can add one you're adding them all in it and you should but it just can be up to discretion and I think that's fantastic I like it yeah I think it's good I think you think it's helpful um so that is ACD um imda interesting we had a interesting conversation about the Pledge of Allegiance did which was who knew um but we felt this was a a there is a statute in New Hampshire statute that there needs to be space held for this to be delivered I love the fact that this was such a small like sentence and turned into a paragraph but I do think that um it was acknowledged that um the respect of Rights should be offered to all folks both participating and not participating um and that's volunteer I

054think it's fun I think it's fine too folks for a lot of work Kudos yeah um and then the last one I'm just going to pass it over to you sure that's and you're up okay in January the new so I know we already reviewed this policy this for this current school year we passed the policy to be in alignment with the 2024 sexual harassment regulations technically they change it to sex based discrimination in the 2024 language um and then in January a federal court judge out of Kentucky vacated the 2024 Title 9 regulations so we are reverting back to the 2020 Title 9 regulations okay um so the good so this policy is is in it's not the exact it's almost the exact policy that we had previous to 20 the 2024 change um

055however there are some additional definitions um and um it is the good news here is that the changes from 20120 to 2024 were not substantive and that our staff is all very well trained H as to how to execute the the sexual harassment regulations across all great levels so this is a stay tuned it could change again right and again and again so was there anything glaring that was I mean this is all prey it's all yeah I mean I can't imagine that we'd be able to even touch this right it's all D driven from the federal regulations and again it's it's it's basically the same policy we had already had we had adopted it in April of 2023 was brand new by Canan yeah um so we're just pivoting nothing stood out to me

056when I read through it um but I didn't know if there was any major anything that anybody was like well you know good okay no I reviewed it with a fine tooth comb and it's it meets the it meets the needs of the regulations and it's also you know consistent with the training that we've had is so long it yeah very descriptive the only other policy is I which I said we come back to that was the one that was embedded in ic the school year that we're recommended to withdraw okay so do you want to make the motion you have in front of you sure so I will make a motion to uh adopt the policies uh i h a m i g e e b c d i c AC c d IM

057imda and AC a has protected second all in favor I perfect and Y and then I'm going make a motion to withdraw the following four policies ACD hyphen R ICA I KF and IB AA second it all in favor hi hi okay all right that wasn't too bad NOP Susie you're up well all right did we do Safety and Security yeah we did that the beginning right okay have a meeting thank I missed that okay we did those before we did the you did superintendent valuation my recommendation on the policy going put policies at the bottom put policies at the bottom sure just rearrange that Mak sense cuz we always tend to move it mhm anyway fair enough so not that I'll be here but we do it anyway might be in the yes excellent

058so the school board report is that um last month as a um SAU leadership team including um senior leadership and Elementary principles reviewed all of our I ready scores from the fall to the to the winter when we did all those comparisons and first I'd just like to say that I really appreciate my colleagues that we've come to a place where we can share out data and that it really is um though we are all competitive it really is a um opportunity for us to collaborate and say wow you're not going to out of the park in this grade or on this subject how can we all do a better job on that right so we all looked at scores and for new Fields 40% of the comparisons we were in the first or second

059place ni so awesome about that yay not satisfied but happy um love it um a lot of um things behind the scenes are going on I think I've told you that there's a committee that has worked um all year long on a monthly basis to review our family handbook and they um have been plugging away at that that has been a a really valuable thing in terms of seeing what's actually written bringing it to faculty and saying is this actually the practices that we do and if not collectively having a conversation so it's tightening up and I feel like next year's School handbook will be a a really really great representation of what we do as someone who doesn't have kids in the school anymore a that's fantastic and like when that's done just send

060me the link I'd love to take a look at Ian it we it'll be I don't need the I just need to know that it's it's updated yep it's on the website yep so the team members are a whole array of a unified Arts a pair professional two um classroom teachers a special education teacher um and myself and one of our interventionists so it's just a broad range of seeing it from many different perspectives um Melissa Toby plays two roles because she's also a parent so that's helpful just for her I used to see it though many of us are parents and we can see it that way she sees it kind of through a special lens um with our so I'm very very appreciative to that team they've done incredible work um and that

061just speaks to our overall it feels like we're doing a lot of underground work this year as far as aligning and making sure that um what we are telling parents is lining up with our practices and um all of our classrooms are doing things in alignment right and so um when it comes [Music] to um when we have to restore something in a classroom community that we're all doing that and having the same practices to be able to do that um four of us are going to a restorative justice practice um conference this week on Thursday and Friday with Mariam Ling so I'm excited about that so we can bring that back Tracy award being one of the members who's going as well um and it aligns really nicely with our purposeful people curriculum um

062so can I ask a quick question um how can you talk a little bit more about how um Mariam is and the teachers are working together and is is she working with the student and or or and she's working with the teachers right she's working with teachers because we want to build capacity within our teachers so that and on any consultant we hope to get them out of a job right because bu capacity within ourselves so how um so compared to previous years how are things going with those practices being put into place that's what I'm saying I'm really pleased at how strong and how much conversation has been around you know mtss which is our support system there's two sides there's mtss a which is academic and B which is behavior our academic is

063really tight with our kid grid seeing every student reviewing their their academic progress we have a lot of touch points on the other side that's where we've been spending a lot of time like what's our rubric when there is an incident and are we all doing that same thing are we all aligned and then are the those practices effective and if not how do they line up with restorative practices so that we're really doing what's right by kids are you getting any input from parents on how what they're seeing from that side CU I I just know from when it was first implemented you know I was kind of part of that class y um and have we have you seen any feedback from parents on how what they're seeing I think there's a decrease

064in incidences which would suggest that there's success in that okay yeah okay I am really really pleased with where where where where we are in our progression cool um so then just to let you all know that at the beginning of the year we have goals um that the team keeps reflecting back on and we feel really uh strongly that we have um accomplished the majority of Arles one of the things that we are still spending some time on and refining is where our students um receive Tech and um how we can make sure that that's integrated within all of our classrooms especially our third fourth and fifth because when we changed steam up it was more of a tech end meaning computers and it's heavily science based now which we're thrilled about but our

065students still need to know how to um get into Microsoft Suite or get into Google do a presentation so we're just again making sure that that we are accomplishing all those things and our sorry I'm totally I have all the questions tonight um because I'm in the thick of it um are when you talk about the systems and the tech side of things specifically with the fourth and fifth graders are you working closely with CMS to understand what they're using cuz I will say the different yep going from different schools to different programs tends to hang up some kids so that I'm assuming that those conversations okay su's an excellent collaborator I know you are Drew is fantastic and the fact that he came from Lincoln Street which is an elementary school he there's a

066really nice partnership with Drew with the elementary teachers and administrators likewise we are all celebrating that Tanya NE um the Main Street principal got the um exitor High School principal job because for the first time all of us are in like we all have relationships she'll pop up to the high school so our high school and middle school has come from the elementary rings so there's what I'm saying saying is that we have really strong relationships and it's not somebody from the outside coming we're just being able to jump off yeah it's just it's one of the biggest things es especially from um like a special ed standpoint and um a technology standpoint that it's so different in the three three schools that the kids will go to um is making sure those transitions are

067I will say we're also working really um closely with Sonia roach from the middle school and she's done a beautiful job of coming down um Christina brard our 3 through five special education teacher has actually gone over to the middle school so that she has a nicer understanding or stronger understanding of how they're moving up and what's going to be expected so I do feel like that's a good tightening up that's great no it's good I it's definitely I mean i' I've seen the the transition so yeah it's it's definitely good I just wanted to make mention of that that you awesome we're heading into interview season after the budget we have two um positions to looking good they look it looks fantastic so we're excited that is exciting we got two new kids too

068we do have two new students great that returned I know I'm so excited they're back I'm very excited I was like what tomorrow night is our kindergarten welcoming night looks like right now currently we have 15 students good class that's a good class yeah that's great thank you awesome thank you Susie you're welcome answering all my million questions miss me I just personally want to say thank you for the last 3 years and all the work that you've done and last 25 years no I'm sorry I I want you to know that I want to publicly say that that I appreciate all of you because this is a thankless job and but it's super important and I feel really fortunate to have a board that's so supportive um because not not all principles have that

069so I'm grateful for yall it's been good thank you all right did we want to do the room facilities update and then go to the safety projects yeah let's do yeah let's start with the easy one so we're still on track no additional information since we met last month the rooms are online it's odorless and it's still cold yeah it's still cold exactly yet spring is near um so we're keeping a close eye on it and we've had some warm days I was going to say last week warmer warmer I mean actually after last week it being warmer I thought if the smell was going to come might actually come after I think we're all you know waiting with baited bread so that's the update there okay thanks you're welcome okay so the School Safety

070project I brought copies of the policy that I emailed to you you think you just wanted a printed copy go around I'm officially giving you this pass in the ring thanks scroll um because just as a reminder at the last meeting we you know the board did make a motion to establish a committee um so then we had some additional I sent the board some additional information on the difference between a school-based task force this is just to refresh our memories I know it's always helpful for me um the difference between a school-based task force and an advisory committee to the board and my recommendation is to keep it as an advisory committee to the board given that we're you know we've been on this road for a while typically we have the U building

071based task force when it's at the um Inception of the topic at hand so I'll let you guys take it from there um okay this is to help guide us through the conversation can you I was just looking sorry can you forward them the email from Sue with the list of people when you minute okay well I printed it oh you did I only printed one C oh that's here um I had asked Sue um cuz we kind of talked at the last meeting about getting you know a good mix of people involved so I'd ask Sue to if if we could get like the check-in couldn't get that but she gave me a list of everybody she could remember that was there I knowa at the deliberative I know more than that but um

072we can get the Chuck list eventually yeah which isn't a problem um I think that's helpful I I also would like can I ask this question what thank you for doing this what was your particular goal for that was um to get people who were maybe not in support of it to make sure that they were represented on the committee I see I was trying to get um not just people who are for the for it but people who are not necessarily in favor of it or who who have strong opinions on the process and things like that to be a part of it um I think that's helpful I've actually had a few people um who from who've fallen in different um um spots along the spectrum of the feeling of our previous um

073trajectory ask if they could be part of a conversation which is I think very helpful and I thank them for for that so now that we have a good idea as to how this committee could be structure based on our policy I that's a I do have a I spent way too much time on this so hang in there I P together can maybe a little bit of like a a proposal on what we can think about for the project and structure and members and stuff like that um from some of the things that came up during the deliberative and things that came up during the budget hearing and stuff like that so I just kind of put together like talking points more than anything else not really like this is what we have to

074do because that's absolutely not it but it's more like this is maybe a potential structure things to walk through talk through on making sure that an advisory committee can be as effective and helpful as possible um I know you you guys I'm sure have brought um a lot as well I just wanted to kind of no T three throw that out there for um thank you for taking the time yes no it's great it is to have a starting point yeah I think each of us has done something not probably this organized and um typed out I wrote some sort of notes more of questions for us to discuss cuz I didn't quite know how this was going to look today but I figured it would be helpful for us all to have done some

075of this this yeah yeah yeah I'm assuming and we probably will use a lot of this at some point well I mean this is more a a structure it is not a it's a starting point it's a discussion Point like and it's more a framework for us to say how do we want this advisory Comm to come together and so that we can move as quickly as possible to whatever resolution it's going to be before we hit budget season again I think that's exactly budget budget season should be uh as soon as we hit September October we should know where we are and and move into communication mode if that is what we need to do and done um and that's I think part of potentially what this should be made up of which is

076not only members that are going to advise but members that are going to sign up and say if we have come to a resolution on something to communicate it and it not just be there's no one here yeah so to do that communication to make it as collaborative as possible with guard rails and whatever is decided as decided and we can then communicate that as effectively as possible that's kind of what the general goal of this was so that we can just put a nice bow on it um and I think that's helpful I was looking at both the policy of how these committees and then also asking questions of myself of how will things look right so in April we're going to have a a a slightly different comp composition of the board correct

077yes um I would love for us if possible to do some have like have some movement between now and April of formation of some sort um and I also felt that this list is helpful um and you know the full list of people who were at dber is helpful but I also truly feel that there's a good chunk of the town that for no through no fault of anybody still doesn't actually know the scope and the extent of what we're discussing there are so many people in this town that don't understand what an S SP2 Town looks like they don't understand the process so so I completely agree and to any other Town what I was hoping we'd be able to do but I want to understand what the potent you know are we allowed

078to do this is to have you know all of the sessions that you really spearheaded Jenny have been amazing this past year but they've all and they've all been in person and they've all been um uh I think advertised well but they not you know you did one we did one after work at one time and I think we did one probably during the day you Tred to get different times we did the school one we did one with the staff during the day right we did one um and then we had two um evening ones okay but what I'm hoping and thinking we can do I'm thinking back to to 2020 when I did as health officer I had had several Zoom information sort of conversation sessions that people um were able to sort

079of pop in on once I confirmed that they who we all knew who each other were and it wasn't a formal meeting it was a conversation um so that we could share information people could do it who have little kids who can't come after school Etc um it's also a way to potentially show pictures and videos that we have that you did a good job putting on power points and things but I feel like still there were a lot of people in town who did not experience um all of the data points that we had I don't know if that's can we do that um um may I ask a question of my question yes yeah so I'm going to let me let me clarify so I think that there were so many things that

080came up during the deliberative and the budget hearings that [Music] we before we get to a communication plan we might want to revisit scope have a conversation about scope and have a conversation about what the timeline is going to be um because I totally agree like making sure that we have an people have an idea of what this town is how it is comprised what we need to take into consideration like those are super incredibly important but I don't know if we have yet an idea of what the appetite for the town is on how much of a bite of this we can take I don't think we'll ever get that unless it gets on a ballot is the problem and that's that's fair I mean that that's ultimately by by it being zeroed out

081we did not get an appetite from the town um I'm sorry can I just ask I want to talk on my question yeah I think you I think I maybe did a good job explaining my question I agree I don't think it were a good point to necessarily do a messaging for maybe our new vision of what this next year is going to look like next week or two week looking for a zoom to be like hey guys you may not have been a part of this conversation before we have a list of 15 people who are very vocal one way and the Other M but we might want you to be a part of our committee and you may not even know what we're talking about right so can you join on the zoom

082at 7:30 we can talk I can listen whoever is doing it not a committal of any sort of information it's not a board meeting I'm not voicing what I want this committee to do I can say we are going to as a board be um seeking folks to be nominating themselves to join our committee you might want to based on what conversations we have today and if so you can email you know we'll figure out how we can do that but I feel like if we don't do something like that it's going to be the same 15 people who have been and it was the same 15 people in both Community forums right so are you so that's I would do it myself as an example but I don't want to like cause a stir

083what I'm what I'm think what I'm hearing you say is you want to do a zoom version of what I did basically is um give another opportunity for people to hear what the project is and and let them know that we're searching for for people to be a part of a what are we what is advisory committee um sort of let's talk about the sequence of that yeah the um not necessarily say this is what the project is I would say hey these are some of the identified problems a lot of what you had on here yeah um with your permission you can use some of this these are some of the identified problems we had a proposed solution that 15 or many people decided to not necessarily uh as a body move to the

084next yep step noted um and so maybe that's not what we're going to be showcasing or explaining here is that plan but um that these are the next steps of how to get to that next um potential decision point and if you are interested in providing your perspective your knowledge um your your commitment to these to this committee now is your a chance to hear about it so that you can then uh so that's my recommendation app because without that so we're really putting I just want to understand what it is so you're you we want to put together an opportunity for people to come to one of us and say I'm interested and for us to have the opportunity to say okay great tell me why you're interested so that we can make sure

085that this Advisory Group is as versed as possible on and we can do that on the issue yeah we can yeah so we can like so for example that's why have like this ideal attributes like want people with construction you know experience Process Management timelines project management budgets Community engagement Outreach critical thinking collaboration all those different attributes I think putting this more detail into this and explaining it at that correct would make the most sense and not having it the sorry no not having it be this is the plan it's like these are all of the issues this is look at this picture please that I took yeah with this video right and that's kind of why I why I put it in this form because because for me this was the easiest way for

086me to understand what the major issues that we're asking to solve are which is two major issues yeah I'm sure it's the same it's probably the same but it was like I literally took you know the deliberative session put it into no LM and said tell me what the feedback was took a lot of that made sure that we got those major points out and you know refined it to this so that we can understand what we're trying to solve for and then move forward from there so with and and if we're trying to solve for this what are the attributes that we need yes we need people we need bodies but what should those bodies have for experience for feedback that makes sense to me for all those other things so that's kind of

087why I was looking at like the the possible members you know I have titles here too but it's really the description that I think I think you're trying to go for maybe I'm correct me if I'm wrong is making sure that we have enough people that are understand what we're trying to do or understand what the goal is the scope is be able to discuss it understand the process that we need to be able to guardrail oursel in and have the experience to be able to guide us in a very efficient way I think am I am I going too far on my explanation of where you want to go what do you want to see by by April let me let me ask it a very very pointed question yeah I would like to

088see us open up the application process I would like to possible have the application process Clos like within a month like by by April if possible um I don't know by our next meeting so you could review the applications at the next meeting that's what I was going to ask be my role to write the letter out to solicit folks to apply wa can I finish I'm sorry I feel like I'm not able to Sor go for it um a question I have though is does the only President I have is the select board when they did a similar committee to interview for the police chief it was obviously a very different kind of outcome you know but they had similar kinds of of uh process and it was they wanted to get a relatively

089or like other committees that were formed from the town I don't recall if the decisions to decide on the applications was had in a public form and the question is does that do we need to have like oh application number three you know at our next or can we do that in between or who does that that's a question for I think my thought would be but you can clarify me because I might be talking out of my rear end is it would be so two things one is I'm going to go backwards and I'm going to go forwards so sorry um backwards being I think we should 100% I totally agree with you we should get as many applicants as we possibly can but we're having a new board structure in April I would

090like the new board member to get ramped up on this and as long as that new board member is okay with closing applications then I think we should wait to make that final decision I'm not disagreeing with of that unless the only way to make that decision is the May board meeting because I don't want to keep that's just going to continue dragging any decision Mak y 100% um okay cool tabled for one second and then moving forward um for the application processes wait a minute I lost my train thought I'm sorry I think the application process like do we have a precedent so for the application process itself I mean as soon as two of us get together it's Quorum right which is why I didn't this whole you know do we want it

091to be old for for an advisory committee it is all of us and we don't have to meet it doesn't have to be all of you it doesn't have to be all of us it can just be you but if it is then it is a quorum if it's more than if it's two or more you have public input it has to be posted if it's a quum does it have to be posted if it's just one board member I don't believe so let me make sure that no we didn't have to post the community Forum right no we we advertised it but we didn't have to post it that wasn't an advisory committee I think it would be even if it's an extra meeting a month do we maybe this is its own special

092meeting a month and that's the only thing on the agenda I think so it is I think helpful to have it as a posted meeting to get a little bit more aware Ness and for all of us to hear and see the same things that everybody in this committee is going to potentially bring up that would be my preference is me as a naysayer would love to be able to understand and find a way forward so can I back up and just make so step one would be to finalize the scope of the work right the scope of the committee of no of what the project is yeah so this is like this is kind of what we're doing now review the scope see if this is a scope that we all agree on is

093kind of like my but that that's before anything else happens yeah then what you're saying Bobby is you would like to see some sort of Zoom meeting meeting where this scope is presented to anybody who wants anybody who wants to come yeah right exact review it this is what we're going to review and then three is start the application in the advisory and I'm just doing one two three because I'm out after that but um is is that is that kind of what you were envisioning I really dumb down what you said oh I don't have I just I wanted to understand what is the path forward and understanding the the policy like that houses this I still need to understand better you said there's a policy a process for how to V applicant have

094yes so yes there's a there is a precedent where it would be my role to draft a letter MH to solicit folks to apply um I think that this is very helpful this could be an attachment to the letter for example if you folks wanted it to be um or part of it or just perhaps the project overview in current scope um again I can tweak that and then I can send out the letter um and can ask question about the letter is that a letter that is like Dear Community anybody who wants to apply or is it you are we are targeting person a person B person C so it's the former because we don't want it to seem as though we're cherry picking the committee putting it out to everyone to be inclusive

095and to be yeah okay thank I would give it to one of us to post on the websites and have Sue send it out do all the things I could sh I will share that at the zoom if we can get that written at that time sure that like that's what I want like I I think it's a great idea to do a less um I think it's a great idea to do a zoom call with whoever wants to come and just explain the scope of the project and I do think it's worth mentioning that there was a plan right I I'm yes no because history matter history matter people won't understand why it was why was it so I think you need to have that information of even a visual of what the plan

096like what the what the proposal was that was voted down basically so that people understand the grand the potentially Grand potential grand scheme of this whole project does that make sense yeah like and this is the next phase we're now in phase two or three one um thing that I think is missing on this yeah I didn't get a chance to read this um good is I think the crosswalk visibility is perfect I think the driveway parking lot side of um is is good but I think it's missing the whole point of the fact that there's um the overcrowding of parking during any sort of event I want Susie to be have a voice here too course oh yes please God yes around what are you know what are we talking about we're talking about

097I like how Jane phrased it what are we what problem are we looking to solve I'm not sure if those are your exact words but that's what you're basically saying yeah I mean that's the you had two I had three and I think my third one was just that adequate parking uh safe and adequate parking for school and community events and maybe not parking but I adequate cuz I think the the for me moving for me like I don't care that people have to park in a dirt lot I care that kidss are there's no Rhyme or Reason to the dirt lot and their kids are walking stting out with parents with or without parents um so I think it's just worth mentioning definitely SMI that know what I'm saying totally cuz it's you know

098once I think what kind of got lost in this whole thing is is it it's yes it started as just the crosswalk but once you start talking about the crosswalk and moving it then you TI talking about ADA compliance and then once you start talking about ADA compliance then you start talking about traffic patterns and then it kind of just one thing over it was more than just the crosswalk right I understand and that's why it's broken out I just want to make sep components so that it is this is this is the the the current scope now can the scope be broken out can we do whatever we want to it absolutely but this is this is a conversation about the current scope and identified like overview of it and I can I can

099add that piece into it yeah I think that I mean as you know because the initial conversation just to to go back to like the initial conversation happened during the summer and nobody was thinking about once kids are here and then as soon as kids were here and we started having events and everything like oh my there's more and snow and like as the as we started looking at the project and as it it kind of morphed into this thing of oh there's way more going on here than just the crosswalk um and even I mean the the input from the chief of police saying yes it's much more than just a crosswalk and things like that right and I think that's kind of another piece to consider when we're looking at who do we

100want to have on this board whether they're going to be you know onetime Poppins like the Chiefs all these other things these are potential people that we can bring in bring out things along those lines cuz I mean our our policy says that we can say you're part of the board today you're not part of the board tomorrow so that we can get get them C in give them their input whether this is going to be a larger scope or a broken up scope or a timeline that goes across a year or two years or 5 years or 10 years or 20 years so having that conversation is going to be an incredibly useful and beneficial piece of it to make sure that we kind of have a really good understanding of appetite consensus and

101you know planning project planning sorry no um I'm not sure that we're any closer to um we're we we have the potential scope of the project problem is one two and you're going to add the third it'll be a two A and B most likely cuz it's going to have to do with the um and then Jenny what did you put as the two the zoom so do did we ever get clarity that that can happen can I do that as a member of town as a zoom I think we can do that let me let me I know my understanding was the question was like can we do that in the meantime and I know we had voted to establish a committee so this would be out like this is like a community Forum

102this is like a pre yeah this is a community forum Forum versus the advisory committee meeting this is not yes let me confirm it with 100% certainty but I'm saying yes Le that that's that's I think what you were I don't want to assume but um is that yes it's another informational meeting that to bring more people in the loop on this is the scope of the problem and the potential project and to update where we're at in this solution which is forming a Comm might you'd be happy to hear this so the agenda for a zoom would be what you're asking me right now to give you an agenda for the zoom that I'm wasn't sure I was in yeah do you sure I'll give you my proposal well I think this yeah this

103is a proposal and I think you know this topic at hand of the zoom meeting yes it can it can occur and I was I was intending to make sure that you all discuss it as a board so that you're you're all on the same page in terms of what your expectations and everyone has input I the zoom hi welcome thank you for coming problems identified which is going to be some version of what you just came of the first so okay review scope okay um there was a plan and the proposal so history matter telling about what work has been done this first year because there may be people who are just moved into town who have no idea what we're talking about yeah right and I think it I I mean I think

104the the um the meat of it is still there in the in the presentation that I did you can use that those pieces but I mean like it's got the videos it's got the photos it's got the all that so you can you can recreate it or I took some new updated videos and photos last big so what is the goal of the zoom the goal of the zoom that I don't know if we can do but if we can I'm going to do it as a as a member of the public um who happens to be you tell me what parameters I can I can do this um is to say these are some of the U issues um that exist and I will identify them in words and I will identify them in

105photos and videos cuz I think that's when I spoke to Chief last month he goes people need to see videos and and photos so EAS way to do it I'm I'm just trying to put this in words that work in my brain so the goal at least from what I heard you say the goal of the zoom is informational um on what the project is how um The Advisory Advisory Board will be um work that or the next Pro I would I would say that's like the next step is to the Go My overall goal of the zoom is to expand the the people who are involved in this process to expand the scope um and then to expand the circle expand the circle to say come on in we want input and then now

106that you're here people these are the problems um this is what we've tried to do this is where we're at with the process of that being accomplished informational okay yeah informational and then we are now going to be seeking people to um join an advisory committee stay tuned for a letter if there's not already one created hopefully I'll have it already have at that point like it should be an informational session on yes and raise your hand if you want to be no they have to apply yeah no I don't want so I want bear about this whatever that is your hand apply whatever it is I don't want this to be this is not in my mind so write this this is not an interview I don't want people no it shouldn't be because

107that should be this work this is a board's discretion as to who is on the board it is an information session about if you are interested this is what this project is please let us know if you're interested we'll get back to you yes yeah I think that that's like the end of the meeting yeah is that this is the next step yeah this is the way forward um I would record it so I was going to ask we can record so we can um we can get um questions that people have documented as something to bring to the committee so those are two questions have um can you confirm Ellen that we can record it and then I agree love that and then Jenny I love the idea of gathering questions should we simply

108gather questions that we should POs to the committee or do you want I me or whoever student to answer questions well I mean yeah I mean you're there to I mean you can answer questions yeah there's no Reon not answer but you should also gather questions and I mean I think this the the questions if you don't like if you don't feel comfortable or don't have the specifics is say I'll get back to you put that in the parkon put that in the committee agenda m i mean i random enough meetings believe or not that I can do that yeah no of course you can yeah I'm just I want to make sure that what happens is aligned with what I really think it's it's literally this first part is is the meeting right it's

109sharing why this this is the current scope why this and and it it I hate to say it they're really it's we're not at the share share what your solution is or share what the next steps are because that's going to be the committee that's what I meant by Next Step that is the next step foring Comm that's it that's sharing the next step that is the sharing of The Next Step so which I think people will be happy to hear right right so that's that's why I'm like that's the upshot of this yeah so I mean this is share this this is what we think it's this is what we're going to be focusing on and everything that's surrounding this and then um let let us know if you have interest in doing it

110and we'll well not let us know you know what I mean like apply or however that that process is going to be okay so so yeah I I actually did have two questions or our thoughts about the deliverables of this um committee I wanted to see what you guys felt about that um I the way I envisioned when I read this BDF was that the committee would not be any board members or maybe one board member Max but it was an advisory committee that would report back to the board their findings um so we can morph how we want that to be but in that spirit I thought that they could present like a um what do they call a progress report of their findings or something at the June meeting perhaps and then maybe

111a final recommendation by like the October meeting September we decide what month but to have cuz that's what this policy says it outlines right that we do need to come up with some parameters about that what are the expectations for the membership and I think your here suggest that and that can be done though at the meeting at the the the a timeline and the parameters can be finalize right with the committee right and yes and I if I were responding to a letter of inquiry to see around being on a committee I would want to know the answer to number one what is the length of time that you're going to be is how long as my commitment right and I think that that's something we need to determine I mean in in my

112estimation it's we are going to probably look at that we want to be able to know where we are and what we're going to be able to commit to as a board as a school with all of all the relevant parties before October preferably by September I would say their commitment is through is at least a year because even if the pro if the project ends up on a ballot part of into communication it turns into communication and that's that's exactly what was looking at here so you have people that are going to be very good at turns into educating peoplea voters and things like that and then if then you might have a different set of people that you switch to that is going to be involved that you maybe give information to that

113are like okay here's the community I don't understand the switching you keep talking about that's so I'm thinking there's going to be people that are going to much where much more Adept at the communication portion of it who are I understand but I think they need to be involved from the beginning I I just some people will be at Forefront and then some people will take back seat and you know you're going to have some people that are going to be more project planning and more involved in the beginning is that they come to everything cuz this is the problem is that when one person or multip you know if people Miss Communications then all of a sudden it hangs everything up because they had to wait for the next meeting yeah I think that

114the most part for right now everybody comes until the the plan is decided yeah they're committing to come to the meetings as planned M I think it's important you build a village you keep the village together yes you'll be sorry goad does this group feel that we should have any sort of dates included in Ellen's letter no other than saying that we will discuss decide at the at at the first at the first de side meeting days however yeah probably discuss and potentially disc decide by the April meeting that's good cuz we want I mean I I'm assuming this is going to go through the summer yeah oh absolutely I'm not I don't is there anything that restricts the number or limits the number of people on in on the committee no but we want

115it to be manageable no of course we want to be but when I when you know you're talking about right um the different departments well this is only suggested we can no I know but they should be I mean obviously Susie should be involved I would say a staff member should be involved I think um I I mean somebody from the SAU needs to be involved obviously School Board m members need to be involved police fire um these are people that we'd like to I mean we can't control who applies we can ask them to app we should you know solicit requests them come to the informational meeting but I I also think tell me but I think there should be multiple community members yeah absolutely that's why I was asking I was everyone's in

116agreement on that that we want a well represented well rounded ultimately it would be nice to see more than one person with construction mhm right more than one person with um Community engagement more than you know it it and it would be nice to see a mix of people who are very strongly for it and very strongly against it be involved so what is the approximate duration of the meeting of the committee excuse me are we thinking about approximately one year I would say one year approximately one year yeah one year just for the letter for the purpose of the letter we can change our mind than one year okay um the other questions I have around this is um part of why we're in my opinion why we're doing this is not only to

117solic solicit other opinions but also to remove some of the restrictions that are required at of having things publicly posted and waiting for another month you know and while I don't disagree at all that I want this to be it's not like we're meeting in a I'm proposing or envisioning meeting in a smoky room I want it to be a public conversation but I also want if we have 12 people identified as perfect people on the committee I don't want us not to be able to meet if we only have five people like I feel like we should still oh no I I don't mean that at all no I know you know but I want to understand the rule of our BDF like is BDF saying that we must for my go ahead no

118you I think you are starting I appreciate your my understanding from at least reading this is that we can change this board up as much as we want to so if if we don't have all of our board members you know the advisory members sorry not board members advisory members sorry um move forward we move forward talking right we move forward well and it's much easier than a board meeting because these guys can talk no matter what like they they're not constrained by the right and we can also say hey guys have a conversation about X Y and Z this is you know we have to as board members be constrained in a specific way but that doesn't mean that they can't go and do whatever they might need to do to be able to

119get more information about stuff things those they may need to at the beginning meet more than right more times than Norm you know might be front loaded it might be front loaded and it may then be a couple times during the summer and and then in the fall it could be more time you know it depends on what what's going what the Project's doing it could mean it's just like with any of our you know policy committee or any of our committees where we sometimes have to meet more regularly than once a month it's still a public meeting so everyone's welcome however you're not soliciting input from the public the the function of it is to be an advisory committee to the board so for that's a good question so like for our policy committee

120as thrilling as it is I didn't really Envision that other folks would want to join but is it it's a public a public meeting which is why it can't it can't solely occur over Zoom someone has to be there in person in case public shows up thank you and then does the public have the are is the public invited to participate in the meeting or are they only able to listen I think that are there any restrictions it's more of a listening it's more of rather than giving input it's more yeah it's it's more of a listening but there's no reason they can't email somebody after and ask questions or voice their opinions or come to the come to the school board if somebody like anytime anybody's here comet is like 30 minutes right it's

121not it's we really want to hear like you know an overview of what's happened where are we what do we need to do how do we need to get there I just want to make it if we're going to be doing an hour I want it to be super efficient I mean I like agendas I like time restrain I would 100% say the very first advisory meeting is going to be more than an hour sure I'm just I'm setting that expectation I don't think it's just sitting on the communications committee I was like the very first one was like two and a half hours because you had to establish like what's our purpose and what you know so yes respectful of time but also realistically like yeah back to front loading back to front loing

122these that I can and I don't know if we can Wordsmith that like the expectation is that there will be you know that we will be doing some heavy lifting up front and the frequency of the meetings May subside over time yes um something like that that's I forget I would say yeah but I wouldn't say frequency would subside frequency might change I said it sure May right it may change meaning there may be more there may be less there might be the same M we don't don't know yet okay only have to oh excuse me one quick thing you only have to have public official public input if you have a quorum of the board there if you have a quorum of the board then yes you have to have official you will have

123to have official public input sorry which we will have to have official public input there because the whole board will be there well I think that's what you're still discussing that's what we're discussing we want that I would want that so then sorry can you tell me if this is an advisory committee why do we want why do we envision it as being an advisory committee plus the board or with the I think that's my question so um a couple of reasons one is expediency so if the Advisory board says hey it would be great if we got a couple of different quotes from XYZ we don't have to wait for the next board meeting to do something we can have an action we can immediately take action we can immediately say all right we

124know what our yes we can report back to ourselves or we don't have to since it's a board meeting effectively but it is it's another opportunity for us to solely have one conversation move things forward make this meeting more efficient potentially um and maybe make additional um decisions dependent upon information that we get at an advisory meeting that we've made decisions on so we're we potentially because we can only meet and make decisions as a board this gives us an additional opportunity to do that that's the biggest reason for me and the second reason is I want to hear from I I don't not want to be there I want to be there all the time to be okay I want to hear from X Y and Z I want to hear the passion I

125want to hear what the issues are um I want to see how this board is functioning or not and really be make sure that it's it's it it's going great and that's not a affection of anything it's just the expediency of it we want to make sure that we're all understanding where we are at the same time and we're all moving forward together okay I mean that is just a different philosoph or um it's not a typical Advisory Board it's not at all how which is fine it we're just making more board meetings is what yeah we'd be making more board meetings but we'd also be able to make a decision at that advisory meeting versus waiting however long many weeks to be able to say okay let's go get close well it's not a

126board meeting it's still an advisory committee meeting not able it's an advisory committee meeting yes so that's really helpful to know so it's not an actual board meeting can can can the board make decisions at an advisory committee meeting that's a good question but can the advisory committee could yes but as far as like right spending of money or anything like that that would have to come to a board meeting I'm sorry there ask this question but this is important we have to wait another month before we I mean I would like if there's some decisions that we can say yep okay the board is going to be making these decisions at this board meeting know what we need to do at the upcoming board meeting yep and in the meantime hey board members can

127you go to XY andz and we know exactly what's going on we are we hear we make those decision we make those recommendations decisions that we can make at that meeting so I guess that ell we need to clarify where this says community members or staff and board members are here we have to Define can there be a quum or is this a meeting there can be a quorum there can be AUM it's not a meeting and then certain rules apply such as you are mandated to open or anything I do uh let me find that out I know I I imagine it might if you have a quum because you like you're obligated to open it up to public input let me find that out about recording as well minutes you know it's just

128going to it's going to it Tak kind of shape does and it's going to be hard to be honest to just be frank to find a date that work I mean that there's going to be I'm not against the idea it's just going to logistically doesn't work logistically make it harder but I I is something you guys can decide at the next board meeting yeah right yeah okay yeah I think so but it doesn't withold your clarifying questions that they just asked right but it doesn't withhold us from seeking right that's what I mean it it doesn't that's that's kind of where I was going with the one two three like let's keep us on track of what zoom and the letter up now and the next in the ne but in the next month

129between now and the next board meeting what are our goals one is is to you're going to revise this yep two is do we need to set a date for Zoom doing set that now I don't think so it sounds like if it's not anything formal um I if am I okay are you okay with me um I'm good with that yeah let me just get back to you to confirm that you have the green light offici ion I won't advertise it if Bob get back to you very shortly then so the next step then is Bobby and Ellen work together to to nail a date down right do we think yes but can I Inu was this board have a particular date or time that you'd like me to shoot for otherwise I'm just

130going to look at my after the election okay so after the election it's just there's so much going on I agree I would agree with that actually I think the next any time between our next board meeting is on April 2nd so it's like coming up fast so after the election and then I mean I would set it yeah I would set it the election 8:00 no that's too late that's why I'm asking this question Corner question some people are night people when you did when you did the health the health stuff like 63 637 I would do somewhere between 630 s and it can be a drop in I think seven would be good because people with younger kids will put them to bed and can go um 630 I I'll take a look

131but that ballpark I got what I'm asking after election 6:30 to 7:30 ish Zoom Ellen you're going to find out about recording yes Zoom um uh and you're going to work on the letter for the Comm yes Community applications I mean committee applications all the c-words um and Bobby you're going to start putting together some I mean take that present you have the presentation I did and make whatever you want out of it um this has been very productive and then and then how do we how how do you collect committee applications to create PR people talk they would send them I imagine you have one we've done before I imagine we have something that we can use that we've done before I imagine that they would simply submit a letter of interest via email

132to myself to myself okay um explaining their you know their their their interest and why they feel they would be a valuable member the commit how do you envision sharing that with the do that in non in a nonpublic version of the meeting I think it's not because that's we're talking about people reputations at a board meeting April perfect okay that that would be awesome okay so those are our steps right our next steps yes does that feel good yes feels doable and it feels productive to me good start cool thank you for doing this I me the for what was that oh it's no that was the you can put anything in there giv you not it's fantastic yes no it's not it's a so um sorry uh no it's awesome okay um Susie

133did you have anything else anybody else have anything else cuz we need to go into non-public nope good okay so we are going to go into R public under no no right no I 91 a 32 a okay I am going to uh make a motion to adjourn at 80 12 p.m. all in favor hi hi hi