04/08/2026 Special Board Meeting

001Okay, thank you. Sorry about that. >> So, whenever you're ready. >> Linda, I owe you some money. >> Could be a long time. >> And then it's got a sign there saying Whitney Cemetery. So, >> all right. I'm good. >> Okay. All right, folks. The time is now 50:01. I call this a special board meeting, the April 8th, 2026 board meeting to order. Please join me in the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Take the roles. >> Sam Owen Neil >> here. >> Carl Schwaresy >> here. >> Dan Bolner >> here. >> Craig Wharton >> here. >> Julain Apple >> here. >> Tammy Fornier >> here. >> David Handyside

002>> here. >> Lorie Hoffman >> here. >> Linda Overbroner >> here. >> Thank you for that. The first order order of business tonight is a discussion of uh the district of the future advisory committee. The do believe that this is a a matter that came uh as a recommendation from from the administration as what to do next with our with uh our school district. We made some decisions to close uh two elementary buildings. There's no secret about that. Um for the at the end of the 2026 2027 school year and uh we have some other ongoing capital maintenance needs as a district as well. And I believe that the intention behind this particular advisory committee would be to help to guide some of those discussions moving forward about those particular programs um uh from Lincoln

003and LEAP. So who would like to take on that discussion? >> Thank you. I can start us off and then Jenny certainly has some insights as well. And so I appreciate the the u context. This is really a an idea that sprung from when we were hosting the leap and Lincoln listening sessions, right? It was it was common uh messaging that people wanted some time to think about the future and they also wanted to be part of the process to think about the future. And so that's kind of where this comes from. We want to make sure that we are really elevating the voice of our stakeholders from across the district. As you probably seen, really looking for representatives from all buildings, all subgroups of of of our staff, students, and parents. I think it's

004important to note that it is advisory, right? This group would be serving as a sounding board but also pushing some ideas forward similar to what we've done and Jenny and Ashley done with the human growth and development group. Right? Very advisory in nature. We uh shared this idea with our principles. They've seen that and it was unanimous that it was a great idea and they're very supportive of it and have already started thinking about which staff member, what students, what parents and so forth. I think it's really important to know that as President Warman kind of mentioned, we're really thinking about a couple things, intended outcomes. One is to really honor the legacy of Leap and Lincoln. uh think about how we help those learning communities close out really successfully while we honor them. Thinking

005about how we transition those students and families to new build new new buildings really successfully. Um and then the last kind of component of that is really think about how can agricultural or environmental and steam programming really be spread across the district. So that's kind of one idea. The second is also to think about and get feedback around the future of our of our our district and community. You know, we talked about possibility of closing a third elementary. We've talked about the possibility of moving seven and eight to the high school building, but getting feedback and insights from this group that would be shared monthly, I think, is the idea with the board. And so, um, I think it's important to note also that that we've communicated that no decisions on those kind of big

006ticket items moving forward have been made and and we want to honor that piece when we start collect collaborating with this group. It's an aggressive timeline. We want to start um meeting with this group this month still in April. And so we're looking for some support from the board tonight and then we would take upon ourselves to then grab those members, identify those people and start collaborating. You probably saw uh April and May would really be foundational work, right? We want to show this group uh enrollment trend of the data, right? Enrollment trends, uh capacity uh reports, we want to look at uh funding sources. So they all have this common knowledge and then turn the page to thinking about the future. Jenny, what did I miss or what what would you add? >> I

007think the great summary. I know that um like you said, we've had feedback from our administration. Um Chris Moy, Ashley Pyrick have had an opportunity to dig in a little bit and provide feedback as well. I think the other piece is just looking um as some different scenarios and ideas are uh drafted getting feedback from you know the broader community as well and you can see that we've kind of planned for that uh later in the timeline as well. I think we've had nice success by the human growth and development advisory committee and um modeling some of this after that as well keeping in mind that we want to honor the the voices of our stakeholders include them in the process and um really make decisions based on the information and the data that we

008have on hand. So, >> all right. Any any add in questions about uh this particular advisory committee? Go ahead. >> Uh I see that there's one board member. Is it just like a liaison kind of like um in all other roles across the advisory committee where we're just observing and not really participating? >> Absolutely. Okay. again knowing that we bring those monthly >> Oh, yes, of course. Yes. >> So, um so it's it's it's heavy on the planning. That's good. Um I I notice, you know, when you're planning something like that, you need to go heavy on the staff when you're visioning. Um, I think I'm I'm a little concerned that we the staff outnumbers the community members 3 to one. Uh, and so that's just a concern I kind of want to voice. Um,

009I would like to see maybe um city city leaders like the maybe the mayor uh people like that. somebody with um city finance experience uh represented here. I think that would be good. Um absolutely. When you're you're moving a an educational program, um I I agree that the you know the staff is that's the main component. Those are the people who are qualified to do that. But when you're visioning, I think you need to a more balanced approach. This is most definitely draft, right? And we envision getting some feedback here moving forward with this, but I guess I guess I would piggy back off. Is there a particular reason or rationale that was was considered with those particular um u allocations of numbers? >> Well, I guess the turnover I guess my opinion is that

010we wanted to ensure that there was represent representation from every building, right? It started certainly in Lincoln. It really is thinking about the future of the district. So it really causes us to think about having that representation from every building. When you do that, it that just causes the numbers to to else. >> Yeah, I think um I think we always appreciate input from community members and I I appreciate that feedback. The other thing that I think is these meetings would be open and posted and so folks would be able to attend and listen and learn along with the the people on the committee um just like we have done with the women's growth and development advisory committee. Um we haven't gotten a huge turnout in communities with that some but a bit but yeah

011wanting to ensure that we have voices from every building on both the staff and on the parent and gardening side as well. Um, I know that when I was um working with the superintendent last summer about on these particular types of discussions, specifically with LEA that as a board member, I was sitting back and observing and taking in um the concerns and the nature of the discussion bringing the buildings together. I didn't really have much to contribute to that discussion aside from, you know, just different ideas on on how a building could uh be potentially laid out. So I do think that it makes sense to have a board leazison in this particular type of a discussion because I don't think that uh I do think that uh the people that are involved with with

012the uh planning of these in these two different scenarios are going to actually come up with involvement feedback from all sorts of different individuals. I definitely think that um having more parent parental representation is a good thing. So if we can try to explore that a little bit u as well but um for multiple Yeah. Go ahead Julie. Um, if I if I did the math right, the maximum under the current configuration would be 38, right? Um, that's a big committee. >> And now I've watched the master here handle a large committee with human growth and development and there is a she's obviously got a good prototype. Um, it does make sense to me that you do have the members of the administration and I I believe all the schools need to be represented. I

013think this touches everybody at some point. Um, as we think about the future, I agree with Lori and with Craig that it it does seem a little bit out of kilter as far as parental representation, but I do get concerned when a committee reaches the point where no matter how good you are at handling a large committee, it becomes unwieldy and it becomes hard to be really productive and get what you need from it. So, I don't know that I have an an answer. Um, because I think even if you even if you up the parents and guardians, you know, let's say you added five, now you're up to a 43 potentially a 43 member committee. Um, unless you have some genius idea about how you're going to separate those people and have them really

014be productive. I I do get concerned about that. But frankly, I I don't know how everybody else views it, but I don't see anybody in here who's super. I think everybody would have a role and would have much to contribute. >> So, I just get concerned about the size. >> Yeah, that's understandable. I was thinking about >> I need this chair >> having to break people up into smaller groups, which is probably done in the agenda, >> and then bring them back together. Um I was also wondering and this is an odd thing to wonder maybe but I don't think it's really odd. Is there someone from the union the teacher union going to be on this? >> That was one of the pieces of feedback from the principles. So when they when they start

015thinking about staff they said they would they would ensure that. >> Yeah because I I could see them wanting that and needing that information. Absolutely. Um, so if I don't think that's really a sticking point um for I guess moving forward with with this type of um idea. Were there any other thoughts when it comes to the idea of uh of this district of the future advisory committee? >> Go ahead, >> Jason. We theoretically at least you'd be and in practice you'd be leader of this. >> Yeah. What we've talked about is certainly Sarah would be involved, right? But um Jenny and I have been meeting with Ashley and Chris Malloy. We've asked them to be part of it. So, you know, we would be collaborating around the facilitation of this >> because this is

016an aggressive schedule too. >> It is. Um when I look at the number of meetings and what you expect to accomplish in each one that is really really aggressive and I get concerned about workload >> for you for the team. Um I mean that's if if we approve it as it is it's not like we hold you to the fire on this but >> but I am concerned about how it it adds to your workload. >> Thank you. I was thinking the same thing and uh I think there's a reason why you're doing it this way. Right. So you want to tell us what it is? >> The reason is that we know that some of the discussions have already been had around the possibility of school, right? And seven and eight >> and that

017balancing with >> legitimate and our desire to elevate the voice of others, right? And so we want to be mindful of of doing that work well, but also doing it in a in a in a timely manner where we put the board in an excellent position to make great decisions. >> One of the things I noticed, Jason, looking through this was we'd already talked about that, but there are been presented some of the things that have been presented. So that does help that situation. That's right. A lot. >> Thank you. >> Dan first. >> Okay. I I agree with what you're saying about having more community members and so forth, but the the teachers in that school and the principles have more intimate knowledge of what's going on there. And I think they're the ones

018we really have to focus on because they're the one that be most affected by it. Tammy. >> So, I'm just gonna echo what Lori said about maybe having somebody from the city on it. Just even if it's not Robert, maybe somebody from the finance committee because I know that there's been talk in the past about the district and the city working together to like save expenses for both parties. So they might be even if they just showed up at the meetings where you're heavily discussing the finances to see how you guys could help one another out. It might be good for a city representation there to be there for your presentation instead of hearing about it. >> Absolutely. I wrote down three things pieces of feedback thus far. City leaders balancing staff and community and

019then increasing parent and parental numbers. >> Sam. >> Yeah. Um, another way that you could incorporate a wider, you know, just community input is if at the end of each meeting you arranged for 10 to 15 minutes of input from anyone who showed up, regardless of whether or not they're directly part of it. And then you can take notes about any ideas that they might have. Obviously, it should be related to directly what was talked about. That way, if it's at the end, they can watch the meeting, listen to what everyone says, and then, you know, some of that additional input can be given whether or not they're a parent, if they're a community member. I think it's relevant. >> Yeah, thank you. >> That's a good idea. >> Yeah, >> so I I mainly

020just have a question. So, how much of this is dealing with the mechanics of moving the program and how much of this is visioning for when I when I saw like five to 10 years, I was like, hm, how much of that is is visioning and how much of this is actually mechanics? >> That's a great question. I would say that in our conversations and and with Chris, Ashley, Jenny, and myself, we've talked about that we want to have a a standing agenda item about how we can celebrate Lincoln Leap. So that would be every time we meet, we do some conversations around celebrating. I think especially early after we set the foundation with some of the data, we'd be talking about Lincoln a leap spec more specifically because we have to put them in

021a position to be uh honored for the start of the year, right? And then I think the blend of then bringing in that visioning for the future comes after that. >> So how much visioning for the future and and what would that look like? Um I'm not sure of the exact like ratio. Um but I think what I envision is bringing some initial ideas that we have had around you know what a closing of a third school uh and perhaps bringing 7A to the high school and getting feedback. And I think what's what what I think is important for us to think about is we have a lot of plans in place, right? Uh we have a lot of plans that we put in place that are now scrapped, but having an additional set of

022eyes from a group of stakeholders will allow us to to refine and make those plans better. Right? And that's the goal is to really have whatever plan is that is executed be in the best interest of our students first, our staff, and our parents are close second. >> Thank you. >> You're welcome. Um, go ahead. >> Um, Jason, this is kind of how would the results then of each meeting be translated and communicated to the public who may misinterpret if if it's hit and miss here? How can you direct that that the message stays true to what happened? >> I think what we envision is bringing a monthly update to the board. So, that would be that opportunity for the public to hear those updates. Thank you. >> I guess uh I guess one question

023or concern that I would have I I mean I see the I see the schedule here outlined. Um, was there thought or consideration about um the possible need to go to a capital improvement referendum behind the schedule? >> Yeah, we talked about that. We know that this is draft, right? So, >> you know, I think we've have talked about a potential timeline for that and that the board needs to have that conversation, >> right? But we're ready to adjust at this schedule if need be. >> Okay. >> Want to be nimble, right? We have to be fluid and ready, >> right? It's a it's a tricky dis uh discussion, right? Because if if if the board wanted to go down the road or chose to go down the road of a capital improvement referendum, then

024that such a discussion would entail uh the approval of that question much much farther in advance than well whatever the date is selected for that question. >> I think that also uh speaks to the the need to get this up and running, right? If this is a good idea, we want to bring people together >> and knowing that we have an outline, but outlines change and agendas can change. We want to be >> respectful of the timelines that may be developed after we start this meeting. That >> very good. Any other questions, concerns of this particular district of the future advisory committee? >> I think it's a great idea, guys. >> Yeah. >> So, there is a resolution on the agenda for later for us to uh to make a official approval of that particular

025advisory committee. Um, is there any any further concerns about the makeup of that advisory committee or the the schedule or the the purview or anything of that nature that we need to consider before making that decision? >> No. Go ahead, Dan. >> Can we add the language that Sam came up with? >> Okay, perfect. >> All right. All right. Um, any further discussion? All right. Thank you for that. Moving along, the next uh order of business is our facilities discussion. This particular uh topic of discussion I believe stems from uh the other uh resolution 9477 that's on our uh agenda for action planning. Basically, we have a number of different um plans for the high school over the summer which we've discussed. Uh and now we have to actually um we have some answers when

026it came came to the operational referendum. we have to try to consider what next steps we should take moving forward with that particular um project for the summer. It's a tricky situation because uh one we're dealing with some timelines, right? uh when it come we we have uh some bids and proposals that came in that indicate a large upfront cost for uh the first first uh grouping of those particular projects. Uh everything seems to be frontloaded in that. Uh and then we also have uh the other consideration of okay well we have if we kick the uh decision out too far well then we risk not getting all the materials that we need uh in time for the these types of projects to take place over the summer. And then we have another interesting dynamic

027which is okay depending on how we move forward with the particular project it it somewhat assumes that at some point there is a possibility that children move to the high school and that is that is kind of the nature of this discussion tonight. what we'd like to try to consider and what the board would like to do moving forward given the outcome of of the referendum. Is there anything else that I missed or >> No, I think summarizing well I just wrote in my notes just a reminder that we're really thinking about both their phases or options but you know there's three kind of components right one is some construction at the high school that I think is just a plan that would move the high school forward no matter what the plan is that

028building there's a second kind of option or component that is some work upstairs and a little bit of work on the first floor that as president Wartman mentioned is really preparing that building for moving some more grades there. And then the third kind of component is the exterior and much of the exterior work also prepares that site for moving more students to that building. And so I think at the last fiscal committee uh meeting uh committee approved up to $1.2 million um and uh that I think that comes out of fund 46 and fund 46 right now is about $2.5 million 2.4 four >> two four 2346 >> 2346 Thank you. >> Exact and and as President Woodman is mentioning just this discussion about how we're balancing uh the cost right now ordering materials uh

029we know that typically costs will increase right over time. So, if we make decisions to delay or forego some of the construction now, they're likely going to be more expensive in the future, balancing that with what that uh kind of signals to our community about the future of our district. And so, um, Mr. Suto's here to answer questions, but I think that's the topic of conversation for tonight. So I part of the part of the um clearly this was a an item that we wanted to present to the board, you know, at this time after we had some more information about whether or not the referendum was going to pass and what to do next. Um were there any initial thoughts on uh on this particular item? Excuse me. You have something, Carl? >> Yeah,

030go ahead with it. I don't know why we were talking about it. Let's get get it over with. >> So, when you say that, Carl, are we talking about all three phases of this particular certainly project? Okay. >> Um, Tammy, I think, >> um, I would second that. I don't I guess I'm failing to see a reason why we would walk back any of the previous decisions we made while we were building out this plan especially because I know that they're making changes to uh the bathroom situation so that there's a uh an ADA bathroom there. I can't I can't think of any reason to roll back any of the decisions we've already made personally. >> Sure. Well, that's it. So one of the components of what we're doing with this project is preparing the

031high school to accommodate seventh and eighth graders. So if you move forward with all components of this plan, you are as as a board you're saying yes, we are going to uh consolidate seventh and eighth grade into the high school. That's the issue that I have and I would not feel comfortable moving forward with that especially after the community was so gracious as to uh provide us with um some additional funds so we can keep operations going. I would not feel comfortable making such a large change as this until we really hear back solidly from the community whether this is something they want one through the future advisory committee and two perhaps through a survey. >> Were you next? >> Yes, Lori was next. >> Um and I want to echo what he said. Um,

032what I got from feedback from the community was yes, save all the money you can, but no, don't move the seventh and eighth grade up to the high school. And um, you know, I think that that was a large portion of the reason that this passed was that they didn't want to cram everybody in together. They wanted to have a better learning environment. >> Go ahead. I will say I've never taken away from any conversation that if we did do those alterations that it's essentially us agreeing to move them move the seventh and eighth graders. I understand that's what initially started um the development of the plan but if we're already moving forward with the first point and I don't have the document in front of me is the most important or the most uh

033expensive part of the plan from the last session the bathroom portion of the plan you know how the the projections were and then we saw an exponential increase was was that the bathroom portion of the plan that was >> the first phase yeah so It's the bathroom on the first floor. Remodeling to the office to create a health suite. Um remodeling a multi-purpose room in the green hallway, the west wing hallway. Um to kind of accommodate uh facility or CTE education, art education, uh stuff like that. Um, so those are all in that project. But yes, I mean with a large amount of the the projects are in the general conditions and the stuff that the dumpsters and getting the the people on site. So whether we do all three projects or the first phase,

034we're going to see a big chunk of money in that. I think I'm answering that. No, I'm confusing myself. Um, but yes, the the big chunk the the f first phase was probably the most expensive. >> Okay. I guess >> the first phase is 1.2 million, right? >> No, there's three phases, Carl. >> Yeah, it's 400 something. But the first the only thing you've been approved for is 1.2 million, right? >> Correct. >> That's that's the I think if I'm not mistaken, that's the price of the entire summer project. >> Right. >> So, wait, that's been approved. So, let's go ahead with that. >> It hasn't necessarily been approved that we move forward with that at this time. And that's >> that's what I that's what I'm suggesting. Yeah. Okay. I guess I just want

035to add if I I I would like some clarification if I am misunderstanding the discussions that we had because I didn't know that it making those changes automatically moved us to moving the grade seventh and eighth. >> It's it's the initial stages of it. A big a big part of this project and not necessarily even the lion share but a an important component in this project is uh remodeling certain rooms on the second floor and I think maybe the first floor installing doors to create that kind of partition that would ultimately be partition where the seventh and eighth graders would go. And that's where I'm saying, hey, I'm all I'm all for general maintenance. I'm all for getting stuff done. I'm all for um basic upkeep. But I think when we're making distinct changes to

036the layout of the school in with the expectation that we're going to be moving seventh and eighth graders there, that's where I think we're overstepping our boundaries. And I don't think that we should make that move quite yet. So I understand the amount being offered, Carl, but I think that there are certain certain uh projects that maybe we should not move forward on immediately. Well, first of all, um we all are glad the referendum passed, but we also as have talked about this always is that it's not a big fix. It doesn't get us into a really cushy or even out of a deficit situation for very long. So, um I don't think the community has at least any of the messaging that we've done, I don't think that's that we've sent any other message

037than that. But secondly, the only thing that I remember and Kevin I I'm not looking at that plan, so please correct me if I'm wrong, but it seems to me that the work that was done in the I think was divi guided into three sections. There was that first floor, second floor, and then exterior. Right. >> Most for for the most part. There's some there is some exterior work in the first phase >> to add some handicap accessibility to the outside but the big component the outside work was phase three. >> Okay. So my my recollection is that the third phase was a creating a playground area potentially for seventh and eighth grade should they be over there. Um, I don't I did not look at the plan for the second floor as changing necessarily

038how, excuse me, how the high school would operate. Uh, it it doesn't seem to me that if we did that work up there that that is is it I maybe I should put it in the form of a question. Is it detracting from the overall ability of the high school to do the the programming that they need to do if we went ahead with that? Um, is it are we predetermining that we must move the seventh and eighth grade in there? I I'm not sure who to address that question to. >> I can speak to the physical part. I can't speak to like how that sure programming goes on. Uh the part that would be very big changing is we are looking at taking um two's current classrooms that I believe are resource classrooms or

039special ed classrooms and turning them into five five offices or four offices and a conference room. So that would definitely take those rooms out of circulation and change the function of those rooms. We're also looking at two uh what are now English language arts classrooms. uh looking to add plumbing, add countertop and change the floor from carpeting to a hard surface floor um so that they could facilitate more science classes um type thing. I don't necessarily know that that would not that would prevent anything from being taught there. Um it might not be the most conducive to different types of things. I can't speak to I wouldn't want to speak to that. Um, and then the other part of the upstairs or the the third phase, second phase, another part of the second phase was

040adding compartmentalization doors to block off certain hallways to kind of create a a a separated area for seventh and eth. Those necessarily wouldn't prevent anything people from circulating if they kept them open. Um, but >> I'd like to jump in if I can. Um the uh so to me some of the changes that are being um proposed or that are under consideration right now um are most definitely uh things that can be utilized regardless of whether or not students are at the high school. um uh I mean other the seventh and eighth grade specifically if you're compartmentalizing with doors uh to me that gives more flexibility to that space in the event of hey listen uh we we have testing going on at this time and you're not going to be able to come through

041these hallways or you have a special event that's going on and you need to block off those areas of the building. I think I think that's not gonna necessarily be um you know a bad thing. Um then then I it's important to remember that of all of our buildings right now the high school happen the high school happens to have the most space to accommodate students. They have the most vacancy mo more or less uh compared to our elementary footprint in a year. So if we're we're consolidating uh five elementary schools into three, those three elementary schools are essentially going to be at capacity. Um so regardless of that, we're growing as a community. We're hoping to grow as a community. We have to allow for some space in the elementary at some point in

042time for us to continue to grow. So, there is going to need to be some changes in our district at some point at some level. And uh if if I know anything about capital improvement projects, they're not going to get any less expensive. And to me, if we we have everything lined up with Cullen for them to move forward and they're available and they're ready to to uh move forward with construction this summer, I think that's going to be the best uh most fiscally responsible decision moving forward because they they're just waiting on approval to go and go forward with the doors and everything of that nature. That's all I have to say. Go ahead, Sam. Yeah, I mean it seems pretty clear when we listen to kind of the process between stages two and

043three that putting indoors that separates one uh section of the high school away from the others, converting several classrooms in the uh social studies and English area into science classrooms and then installing a playground is expressly like that entire project is to convert that section of the school into a functioning middle school model. So, it doesn't seem to me like it's multi-purpose. It sounds like it's heading distinctively in that direction. Additionally, this is something that we heard when we did listening sessions at LEAP. This idea of the community is going to grow eventually and we're going to need room for elementary school kids. This was exactly one of the concerns that constituents was were raising was that there was going to be the closure of a school that people appreciated and then immediately the the

044district was going to turn around and say, "Now we need more money because now we're going to do an additional building project so we can make that room." I think it's very disrespectful to people for us to move forward in that fashion. I understand that it's a temporary fix, but I don't think we should be moving forward this quickly with a plan that's this developed and this set in stone without getting any feedback from the community, especially when it wasn't messaged at all during our last uh referendum questionnaire cycle. >> Lord, >> so it, you know, in the survey it said directly 4.5 million closed two schools, 3 million closed three schools. that messaging was very very clear to the community and I think this is um disrespectful. I think if you're, you know, all

045all the messaging is like, oh my goodness, nobody's having children. Kids are, you know, they're leaving the district and, you know, what are we going to do? And suddenly now we're talking about, oh well, what happens if we grow, right? Well, I think we need to have that discussion separately because, you know, um other people have asked uh during during the election, what happens? What happens to Lincoln? Are we going to keep it just in case we grow? You know, because it's already there. It's already paid for. You know, I think we need to really look at what's fiscally responsible as opposed to just burning this money in our pocket because we should do it now because costs are going to go up. >> Okay. Couple of things. We do need to have a conversation

046as a board. It we're going to continue to have conversations about the needs of our school district. Um, you know, we we've had the conversation earlier in the agenda about uh the future uh advisory committee, the district of the future. Um, some of those discussions are going to form what what our district footprint might look like if there is if there is a desire appetite to move forward one way or another. But one thing is for certain, we have looming uh capital needs. And that was always communicated. That was always that's been communicated in our survey and that's been communicated in all of our operational referendum um materials that we sent out that we still have capital improvement needs that need to be made. Now, we didn't specify what that looks like. If we if

047we not only are replacing roofs, is it a maintenance only? Is it a maintenance plus? Those are the things I agree with Sam on. We need to go to the public and present to them. >> Thank you. >> A a survey that they can uh shed some light and discussion on. I think this is a little bit different. This is more of a contingency plan in the fact that hey listen, you know, among the other considerations that we have, budgeting is one of them. If we're in a situation where the state doesn't uh isn't able to change the revenue model, there is a very strong likelihood that we still may need to close the third building in in the future. It might be in the near future. We don't know that. But if we have

048the ability to move forward with a project that gives us some options as a district and we happen to have people lined up to to do that kind of work this particular summer, I don't see how it could hurt. That's just my take. Go ahead, Carol. >> I got questions for Sam. Are you saying that we should scrap this whole project now? >> No. No. I'm saying that we should merely not move forward with remodeling several rooms in the social studies and English wing of the high school. We should not install the specialized doors that functionally turn that wing into a separate school within the high school. And we should hold off on building a playground at the high school property. >> Well, was the playground in the first stage? >> It's in the third

049stage. >> Third stage all three stages, not approving the first stage. If we approve first stage, I'm on board. >> Very good. Very good. That's very good. Tammy, go ahead. >> Okay, so Kevin, option one, the 492 quote, that is pretty much uh upgrading the bathrooms, most first floor stuff that is maintenance needs. Correct. Like things that should be done to the building to facilitate the best use of the space. Correct. You'd say >> I don't want to say maintenance because they are, you know, we are creating new spaces. It's not just fixing all swapping one for one, but it is all of the things on the first floor, the changing of the multi-purpose room, the bathroom relocation, um the office, main office being redone, and the music area, um the old tech or old

050um community technology room being converted to a usable space. Like those are all things that like I I believe they have they all function right now as >> Okay. So then if we move forward with number one, Jason, um that's not adding anything extra for the seventh and eighth grade to come up other than repurposing those rooms on the first floor. Correct. >> Yes. I think there's one component of exterior >> that Kevin mentioned >> about the handicap access. >> Okay. But all of that could be utilized currently as is by the high school. >> Okay. Option two, the 336 amount. What what is in is that the one that includes like the doors on the second floor and uh the creating the office space on the second floor for the seventh and eighth grade

051technically, right? like for this the administration that might need to be there hypothetically if they move there >> less fiscal >> correct okay so um what would let's say we move forward with option two we haven't made a decision about seventh and eighth grade yet how are how are those office spaces going to be utilized as is in the high school with the current makeup that we have are they going to be utilized are they going to be left empty until we decide if we're moving seventh and eighth grade up there or not? Like how exactly would we use this $336,000 we'd spend on this project immediately? >> I don't know if uh there's a fleshed out plan for the use of uh those spaces uh next year if we convert them. >> Okay. And

052then option three you said was mainly outside, correct? to create like a play area for the seventh and eighth grade. Would that like include like a jungle gym and stuff or not that kind of space? >> What it would be is over to the uh east side of the gymnasium. Uh right now we have pretty much large grass space. People there for the homecoming football game. That's where they set up the tent to have the the meal. Um, basically we look at leveling and paving that, putting up a fence in between a brick fence structure in between the parking lot and that playground just to protect anyone who might be out there during school day. And then um it would be large swath of pavement enough to put two basketball courts out there. We have

053four basketball hoops, some lighting, and then it would also create some more um handcap parking for events happening on that end of the building. >> Okay. >> Uh I think it was Carl. >> Okay. They're just listening to Tammy. I'm I'm all for phase one. And I mean I'm not promoting just the $446,000. the 492. That's >> 492. >> That's all I propose that we spend right now. >> The rest of it's not a need at this moment. >> The rest of it The rest of it's not a need at this moment. I know things are going to go up and they're going to cost more, >> but we don't know which direction we're going yet, do we? >> We have no idea. >> We've talked about the possibilities, but nothing has been decided. So,

054I think it's really counterproductive to have this discussion without any documents for reference. Uh, you know, right now, you know, we're we're talking, oh, we should close schools. I'm like, wait, wait, wait. We didn't talk about this, right? Well, we have this thing to close. No, we talked about phases. We talked about contingency plan if the referendum failed. We have no documents in here. I don't I'm not comfortable having any of this discussion without documents to reference and hard data. >> It just missed the agenda. But yeah, um if you though the document that they're referring back to is in the U March 8th uh fiscal management committee under administrative content. Go ahead Julie. Why, if you all feel that strongly, other board members feel so strongly about not doing phase two and three, why

055did we let it go this long? Um, we could have had more of this kind of discussion earlier and helped Kevin and his team and other people that are in the planning process. I don't want to talk about whether they meant the referendum passed or not. We knew this was in we had already talked about this right completely regardless of whether the referendum passed or not. We talked about the fact that we learned about fund 46 and how much money was in it and what we were going to approve. Kevin came to us recently and said, "Okay, these numbers have shifted a little bit. The fiscal committee looked at it. We talked about it. We authorized up to 1.2. And now the day after the referendum passes, we're right back to starting and saying, "Oh,

056no. We didn't really mean that. We wanted to talk about all three phases that we started talking about in November. I find that problematic for me to to to bring the administration to this point. He's put bids out and we're down the path and it is also April the I don't know 8th and if Cullen's going to do anything anything at all that is done by the time school opens, it's got to start right away. contractors get started right away and they're and we're very fortunate to actually have a contractor ready to go. >> So I I think if we were going to change the plan at this point, it should the talk should have happened much earlier. I didn't hear any of it earlier. >> I agree. And um I I guess uh I'm

057a little bit torn on the if if I have any bit of a question, it's option three. Option three. I feel like that certainly could be something that can be um delayed uh further, push out further if if necessary. Um, however, option one and two to me it sounds like the most expeditious um the most prudent thing to do when you have all of their equipment, everything set up to move forward with that kind of work. Again, it's flexibility that we're working towards and and two, we happen to be in a situation where again, operationally, five years down the road, we're going to be still in the same type of situation that that we we're making drastic cuts and consolidations may need to happen. Um, again, this gives options if it's work that's already been

058done. Um, it's just planning for the future. I'm comfortable with that decision. Uh, unless somebody has any objections to why or or um any other strong feelings about why option one, two, and three together would make the most sense. But anyway, go ahead, Sam. >> Well, the and I mean, forgive me. Perhaps there was one other discussion that happened between then and now. I haven't seen or heard specific discussions about these particular plans with the redesigning of the of the building of the I'm sorry of the rooms into office spaces of the building of a a new uh outdoor recreation area for the students at the high school. The first I heard of this was when this came up three weeks ago. To this degree of certainty this far along in the process and I

059wasn't at the meeting. I I listened in, but this is the first I heard of it and I thought this was quite far along for how extensive the change is going to be. >> No, Sam, you were part of Were you not part of the uh the board meeting in November where we took a tour of the building and >> No, I was not here for that. >> The superintendent led us through that particular um >> No, let us >> No, I was not here for that. >> All right, go ahead. Um I was but there were three phases there were and it was clearly a contingency plan. The you know the referendum passes we do this. The referendum fails we do this. This is why we timed it this way. And suddenly we're like

060well let's just do it all because prices go up. That makes absolutely no sense to me. >> I agree completely. So, so you guys are against phase three, maybe even phase two because you're afraid of what the community has said. >> No, because we we decided that was a good idea to do it that way with a contingency plan and um you know, suddenly we're hearing well you know have to close a third school because prices go up. We're like wait a minute where did this come from? It's been it's always been part of the discussion that the third building may have to close and and it regardless of whether or not a >> referend whatever the board as political as I can get right there. We appreciate that. >> I haven't said it. >>

061Go ahead, David. >> I listened to everybody and you're all making really good points. You really are. Um, but I I looked at this initially because I thought the same thing. Some of you said, "Samity and everything." I thought >> earlier on I thought, you know, I know people don't want the seventh and eighth graders to go to the high school. They've talked about I've heard that several times. On the other hand, I looked at the whole project after Kevin's gone through this several times with us that as a flexible thing like you were saying and almost one of those things where you look at down the road and say, you know, I wish you would have done that then. Um, I also heard what Lebanon said, okay, you're going to you're going to close

062us and you're going to build something. and uh you know it it is something they will look at but I look at the whole the whole big picture to me is we're doing this not necessarily because we're going to take seventh and eighth grade over there it's because it's a good place to do this a good time to do this in case we do also the other things that are one and two on that need to be done anyway right Kevin >> at least one at least one >> I would definitely say the projects that one are would great I mean yeah the efficiency of the high much better for the second phase. It's hard to say because I don't know what the usage of the school would be. Neither do we. >> But but

063doing what you're going we're going to do totally still gives us flexibility, doesn't it? We don't have to send seventh and eighth grade and you you've still done something that is still very workable and helpful. >> There's nothing that would prevent the spaces aside from the two classrooms that are made into offices. There's nothing that would prevent the spaces from being used. Exactly. Yeah, I can I can go a lot of directions here myself on okay, we'll just do one, just do two, we'll do all three, but I'm like Jane, we talked about this several times and I thought we were we were just and nobody was speaking up like this particularly. Now that the the refum is passed, I think that kind of made a difference in people's mind. No, I can go either

064way on this. I like a lot of good points. >> You mind if I jump in really quick? Um, so, so I want to I want to address the the one concern that I heard and and I I don't want to diminish what you the feedback that you've received from the the community when it comes to the concerns about seventh and eighth grade moving to the high school. But I also want you also to consider that we have not even rolled out any type of idea or or plan for that to the community for them to consider what that would look like and how that may or may not be beneficial. So h how were we forming our perception about whether or not this is a good idea to prepare for that possibility around uh

065some some rumor mills going on within our community that I I mean we're the ones that help facilitate those particular ideas and plans and we haven't even gotten to that point where we've been able pro provide a very very robust concept of that idea. Uh I I think we're being a little shortsighted if we if we don't at least move forward with option one or two, but u go ahead Julian then. >> So if I'm if I'm remembering the walkth through and um I believe we've even seen a basic blueprint of Yes. >> of this at least once, >> right? Um in my recollection is it more I cannot imagine understanding how administrations work that that room those rooms that reconfiguration completed this summer would not be used in school by the high school at

066any point. understanding that if the day ever came, they would have to step away from that space and allow it to be used for seventh and eighth grade and all that that means with administration, but um I know we've had extra space in many of our in many of our schools, but schools have a way also of expanding to use available space. Um we may not always use it efficiently, and I don't care what kind of school you're talking about, but it it happens. And um I I'm very confident that Jason Whitaker and his team would find a way to appropriately use that space no matter how it's configured. >> Right. >> So I don't worry about the configuration and I'm not concerned about the message that it's sending. Um I agree with you Greg.

067We have not made a commitment to moving seventh and eighth grade. I'm not wild about that. Okay. I think that comes with some inherent problems with that division between sixth and seventh and eth. But um I don't have a problem with with setting the stage for that possibility in a way that does not hamper in any way the programming at the high school and could even enhance it. I don't know because I'm not the one doing the high school programming. So >> Sam was first. >> Sam let David go first and Dan. You guys barely talk. Go ahead. I've been in a lot of schools where everything is in one building and yes, there are smaller schools. They have smaller population. If the building is configured properly, uh, and since I've been in these schools

068many times, I've seen it work where it doesn't. The seventh and eighth grade is pretty well set apart by themselves. And you can do that with this what they're talking about here. >> And they have their own schedule. And uh it it doesn't it doesn't seem to be like the seventh and eighth graders are always trying to copy the high schoolers because they're really in their own wing in their own section. I've seen that in many schools and it seems to work pretty well. And I I think this is part of the setup for this. My my other thought on this is it's a financial thing. And that is if we do this later, it's definitely going to be more expensive. And I think like I said, I know many times you you do or

069don't do something, you say, "I wish we would have done it back here." >> So I still lean that direction. >> Go ahead, Dan. >> Um, if you look at the business model we're operating under, it's when we had all the boomers and we needed separate elementary schools and we're still trying to make that system work. when uh David's right. Uh I started teaching in a 7th through 12th and the only time we saw the seventh and eighth graders was when we had a pep rally and they were included because the football team had a big game and that was pretty special to that school that you got the got that going. But now my grandchildren are of an age where they're over all these places and um I see new buildings that are 7

070through 12 and they seem to be working and so you don't have to have as many gyms and and and auditoriums and things like that. So I kind of look at that like u we get more bang for our buck and we're paying more down the road. Did Did you hear something, Beth? No. Okay. >> Beth is being very neutral. >> Go ahead, Sam. >> So, I I'm not going to belver my point anymore after this. I think um I've expressed where I stand on that. I think that there's three phases. We could do the first one and we could move into the second and third as it comes. My concern is that if I was going to spend $300,000 knocking down the wall between my kitchen and my dining room to create a breakfast

071bar, I would probably consult with the other people who live in my house before I made that decision. I think that it's a good plan, but my concern is that this is not something that the community expects to see from us and it's moving too far in the direction down that path. I've seen this happen in my time on the board since I got on two years ago where you talk about things and there's a couple of little, you know, plans that you have and you put some stuff in motion and then all of a sudden you have a meeting and they go, "Yeah, we're going to do this huge change." And then if you say, "Well, I don't know if we should make that change. That's a pretty big change." They go, "But you

072agreed to A, B, C, D, and E. All these little things that we set up and now the dominoes have been knocked over and it's too late. So, you just have to agree." And I just I don't think that that's the best route. really think that before we make big decisions like this, we need to get feedback from the community. I think it's what they've come to expect and I think it's the only respectful path forward. >> Um, good point. >> 300. >> Yeah, I well I think we we did agree on >> that much kind of money. >> I remember maybe >> right. But I think this phase two and phase three suddenly getting you know added in I think that's not that that is not fair to to anyone having this thrust upon

073us. Um, I think that if we vote on this, I don't know if this is part of a vote here, but if you vote on this, we need to vote separately. Phase one, phase two, phase three. >> Option option just just for clarification, all three options one, two, and three have always been part of the discussion. >> Yes. But they're options. They're not like, oh, let's just do the whole project. >> They were phases. They weren't options. Yeah. >> Right. >> They're called options on the sheet though, >> right? Okay. Go ahead, Linda. >> So, this actually has to do with the Kevin. >> Um, the phase three part, obviously, this is not all done in one summer. What is the timeline for phase three that was ready by the end of August? with overruns

074or something like that is still to be finished in the first quarter of the school year if we have punch list items or there was a long meeting. >> Okay. So, so phase three is a 26 >> ending. Okay. Thank you. >> Um how would you do that? So later on in the agenda, we have we have that particular resolution when it comes to shoot for some reason my computer's not pulling it up right away. All right, we we have resolution high school construction project. If we want to um we certainly can amend that particular resolution if we would like and have that discussion at that time. Was there any further discussion on this particular uh facilities discussion? >> Can I just have a recap of what I missed? What are we amending? >> We're

075sorry guys. >> When we get to the resolution, we're going to break it out. So, it's option one, option two, and option three, and we'll vote individually on each of them. Okay. >> Instead of voting on the whole package together. >> Okay. Perfect. >> Okay. >> Can I add just a little piece of commentary? >> Sure. Go ahead. >> Uh, sorry. I just want to say to consider for option two, while we might not need the office space, it's never bad for a high school holding children to have another security door that can lock off should something go down. At least some of that facility is locked down with that extra door. That's it. That's all I >> did have something. >> Yeah. So, if that's the ro uh if you choose to look at

076each phase differently, um we did ask I I think I heard the numbers referenced off the the fiscal committee meeting in March and I just want to provide an update to that because um we did ask Colin um we did the GMP exercise where we found uh we went from our construction to design where they went out to bid, we got the number, then when it came to contract time, we said this is, you know, we need to clarify that. Get an actual number for phase one. I have that number as well. For phase two, I don't necessarily have that number uh because I I would have that number. I would be able to extrapolate it from stuff. I do not have that number for phase three. Like if you were to say phase three

077for this much money, I don't necessarily know what that is because that has not even we haven't gotten bids back on that part yet. But as part of the GMP, uh JP Cullen is willing to say we trust our estimators enough that we feel this number is good and we're able to lock in or we're willing to take the risk on and lock into that number, but if you were to ask me like phase three will be this much. I can't tell you exactly what that is. >> Okay. Thank you. >> So are you saying that there are some updated numbers that we should be considering? Uh so for phase one I believe the number that was referenced was 492979. Um the GMP number would be 5 >> 36 >> 536672. Um and the addition

078with that um is uh in the music area keeping that that technology education or sorry what is it the the old tech center is what it was called but I feel like I'm confusing the green the the green hallway if I say that but the the the old um computer lab off of the band hallway um bringing that in with phase one. So that's kind of what the the difference is there. And then just just to clarif I'm clear on this too that this is the number for JP Cullen's portion of the work P's portion of the work. We already you know agreed to pay them 7% of cost. So that's like that's not included in this. That's another part. And then we also have some some owner health costs like uh we will be

079purchasing uh an insurance policy kind of uh called a builder's risk insurance policy that kind of protects us if you know the contractors get into a a battle and their insurance companies go at each other and they need time to figure it out. We're carrying an insurance policy that says at this point in time the work goes on, we'll pay for it under this insurance policy and then whenever they settle it, it gets paid out later on. Um, and then we would also be paying for like building permits and plan reviews and things like that. So, so there are three separate buckets um that all add up to the project all together. I just want to make sure that I'm meeting anybody who say you told us it was going to be this much but

080there's other cost. >> What's the new number for phase two? >> Uh the phase two number that's the one I had to extrapolate. >> Did your extrapolation yield a new number? >> Uh not not necessarily. So um here we go. I can do it this way. in the this is GMP amendments that they sent us. >> Um they were assess they were um they were figuring in about $380,000 for uh the the harvest for phase three. So uh we could take that >> for phase three.2 2 - 378 and say you know like u I said I can do that now >> 800 about 822,000 I think >> also doing >> right >> I could do that under pressure Yeah. >> Um, >> I'm showing you 1.16 that range. >> 1.16. Where do you come

081up with 1.16? >> 1. >> We gave you 1.2. That was the total package that the finance committee gave. >> Yeah. Kevin, is it also true that the board could uh cross phases? And what I mean by that is could we say that we don't do office space, but we do two classrooms or is that too much? I I'm sure that we could piece that. I would not be able like I can't look at the numbers and say, "Yeah, I can figure out this much. I don't like we would have to go back to our construction partner and ask them to redo the D that way." >> Uh it's 820 820 821947. >> 822. >> Way to go, Carl. Isn't that about the amount we're saving with a new calendar? There you go, Dan. >>

082He knew it coming in here somewhere. >> Five years. >> Basically, Craig, we're looking at 8 822 versus 1.2. >> 823, right? >> 823 whatever >> versus 1.2, >> right? Yeah. if we go at phase one and two, >> right? >> But I want to reiterate what Kevin said. There are soft costs on top of this >> and the soft costs are the P costs which are $87,000 regardless of how many phases we >> insurance >> and then we've got insurance. We've got survey land the survey costs and so on. So there's going to be additional costs. What we just talked about the H22 is just the culling cost, the hammer hitting the walls or whatever. >> Timmy, >> can you give a high a high estimate of what those other soft costs would be?

083>> Soft costs total are going to be um about $93,000. So we are going to be paying R >> we're up to 915 >> 80 80 well >> about $87,000 and then about $9,000. So about 90,000 for those soft costs. Tell me if I'm wrong. >> Thank you. >> So we're we're we're closing in on a mill. >> Yeah, we're getting pretty close there, Carl. And what I heard is that regardless if we do option one, we still have approximately $95,000 worth of soft costs that will be tacked on. >> Correct. >> We do option one and two, we're still going to pay the $95,000 soft costs. >> Well, wouldn't Percentage get 7% of the total, right? When when we agreed to work with P, part of that discussion was they would be paid on

084the cost of the GM of the whole project GMP because they had to do all the work and design and stuff. >> Thank you. >> So that's all three phases. So even if you are pairing down to 822, they still get 7% of the 1.2. >> Yes. >> Go ahead, Carl. Here's my problem with this. Now, the third phase is all about putting in a playground and basketball courts and all that, right? >> With our present basketball program, I'm a null. >> Maybe they get better if they start. >> No, they ain't going to they ain't going to >> have another discussion about those details when we go through each phase at the end when we actually do the resolution. Right. Correct. >> Oh, sorry. I'm not. >> We We can. However, hopefully we don't

085have another 45m minute discussion on the topic again. So, >> anyway, go ahead. >> So, I looked up the reports from um February 18th and I've got this layout from P and it's got two options. They're colorcoded. One's blue, one's green, right? One says high school associated scope. The other one says middle school associated scope. Where is option two? Like why are we I I So we got option one which is probably the high school associated scope. >> What are you What are you looking at? >> The maps the building map >> February 18th public content summer work update and timeline. And it's a it's a PDF with with actually the layout of >> what what they're changing and where. >> Um yes, fiscal February 18th. >> Yep. That's it. Right. So we have two

086options there. The And this says middle school associated scope and high school associated scope. >> Yes. because this particular they're trying to they're trying to show these different options in the event that the middle school were to come to the high school. It is a middle school ready plan. It's not a >> Yes. So, so option three is that the middle school associated scope. Is that option three? >> Option three is on the page. It's the resurfacing of middle school play surface and for middle school play surface and additional accessible parking stalls. >> Right. And then the second floor plan says renov on page one or the first floor plan second floor plan says renovation of ex existing classrooms to science classrooms. Renovation of exist existing classrooms to middle school administrative offices. >> So this

087is option three. Correct. >> So so what you're looking at there on the first page is option two. In that second section, option one is the blue spaces and the little brown space that's renovations for additional music room, I think. Is that correct? >> Yeah. >> And so that's what I'm saying when I say clearly options two and three or phases two and three have always been plans to convert sections of the high school to the middle to a middle school model. >> That makes sense. >> And I'm comfortable. I understand the additional music room. I I don't know how we go around that. My comfort would be in doing the blue renovations and not doing the brown or green renovations that are on this floor plan that you're looking at, Lori, because I think

088that that's like I said, it's stepping a little bit too far outside of it. Not that I think it's a bad plan. I just I I don't know that this is something that people are expecting and it doesn't look like it's just common updates. It looks like it's with a distinct plan to transition to a middle school at the high school model. >> That's where I'm cautious. Any other further discussion? Okay, hearing none, let's get back to future meeting board survey. So here we have public comment um and our public comment content. We have the board survey uh brought to us by the uh planning committee. This we wanted to put on tonight as a resolution as a one, you know, one thing to try to wrap up a loose end so we can get

089uh comment uh uh participation from all board members that are currently serving um prior to uh you know so that we can make improvements as a board moving forward uh in any particular area. So this um I think in the highlighted portions of this particular document, you'll see some additions or changes to uh questions to the survey. And um Tammy, did you have any comments or in regard to this? >> Cheline does. >> Charlane does. >> Or Dan. >> Yeah. >> Or Linda. >> Want Dan or you want me to? >> Or do you mind? >> We only have one eye and can't speak. Well, >> oh man. >> Okay. >> So, um the planning committee had decided that would be a good idea to form a subcommittee to look at this board survey. So,

090on that committee where Dan and Linda and and myself, we met a couple of times. Um Tammy sent out an email to all the board members saying, "Here's our initial draft." And asked for input from everybody. I don't think we got any except that there was a question raised about making sure there was an an anonymity option for people. So we um when the when the subcommittee met the second time we added that what you see highlighted here are questions that we either added or we just refined from our original uh choices and original draft. Uh we did divide it. It's one survey, but newly elected board members would only do the first four because it would be they wouldn't have a way to answer the incumbent board member section. So, um since it was

091only four, we didn't see any reason to separate that out into a completely separate survey. It could be. So, but but that's that's um this was our best take um after uh the normal robust discussions that this board has even if there's only three of us in a meeting um for coming up with what um we thought would help guide the board for self-evaluation and making our making our work and our time more productive and better. >> And we would give it out every six months. Oh, is that right? >> Is that what we decided every six months? >> Well, I don't know that the three of us decided we didn't talk about >> Okay. So, how often do you guys feel it should go up? >> I think uh if we the the last

092feedback that we received from uh our input from Drew Howick was it doesn't it shouldn't have to be monthly and that's too frequently. I think that he mostly indicated that like every six months might be appropriate, you know, so that if we needed to make some adjustments, you know, right over the course of the year, >> there's an important component that I should mention. School perceptions did send us their board of self-evaluation and we used that to make sure we were covering the basic topics. Um, we appreciated their their what they sent us. But we thought that for our particular situation, those things needed to be addressed maybe a little bit differently. So we covered the topics and went from there. >> Just want to add that Tammy and I had all also talked about

093earlier this week that kind of the finer details of the survey would be worked through at the planning committee. So the frequency of it, who owns the data, when do we look at the data? So this I think tonight is looking for approval of the survey question and then knowing that the planning committee would take it >> from there. >> And Craig, go ahead. >> One of the things we really wanted to make sure we gave people opportunities to have comments. Um the three of us that were the last one we had comments were really what generated the most discussion and the deepest. So, we really want to push comments. >> Absolutely. >> We avoided yes and no questions. >> Yeah, >> I have no >> I think it looks great. >> Yeah, me too.

094>> I have no concerns about it. >> Say anything because I don't want to violate number three on incumbent. >> Very good. So um any any additional questions or concerns about the survey? I think it was important that um you know the la the last survey that we had um there was some con not contention but there was some concern among the previous board that listen it wasn't really something that the board had approved formally and uh this does take that extra step that say hey listen if we're going to evaluate ourselves as a board that we should all have a responsibility in improving that evaluation. >> So, this is a this is a good one. So, thank you. Uh I I still defer to the committee for their work. I think it's good work.

095So, so thank you for for that. It >> was a pleasure. >> A pleasure to serve. >> Thank you. >> And we met and we didn't meet here. We met at a coffee shop. So, that was just an added >> community interest as well. >> Yeah, we had visitors at our meetings. Yes, we did. >> But we got a lot of done. >> Yes, we did. >> All right, that uh that brings us to our next order of business that our contemplated close session. Uh there are three items that need to be up for discussion regarding the staffing plan a bereavement consideration and interim co superintendent planning. Um there are there's a statutory um rationale given in our agenda. Do I hear a motion to enter into close session um for that rationale stated in

096the agenda? >> Second. >> It was moved by Sam and seconded by Lori. Uh roll call vote please. >> Sam O'Neal. >> Yes. >> Carl Shoresy. >> Yes. Dan Bolner, >> yes. >> Craig Hortman, >> yes. >> Julian Appling, >> yes. >> Tammy Fornier, >> yes. >> David Handyside, >> yes. >> Lorie Hoffman, >> yes. >> Linda Ober, >> yes. >> And the motion carries. We will be entering into close session. All right. >> Okay. So, we're going to continue with the uh rest of the meeting. >> I'm going to do my >> Do we have um How about we do this? Uh let's uh resolution 9477. Let's put that at the end of our uh list of resolutions considering that that was going to be um potentially more of a >> discussion. >> Um

097all right. So >> that would bring us to resolution 9478, the uh board of education survey. Do I hear a motion uh to approve the board of education survey as presented this evening? >> So moved. >> I'll second. >> Was moved by Lori and seconded by Tammy. Is there any further discussion on that? >> Hearing none. Roll call vote, please. >> Sam Owen, >> yes. >> Carl Schwaresy, >> yes. >> Dan Boltner, >> yes. >> Craig Wharton, >> yes. >> Julane Appling, >> yes. >> Tammy Fornier, >> yes. >> David Handyside, >> yes. Lori Hoffman. Yes. >> Linda Overbrunner. >> Yes. >> I suppose I could have and the motion carries. I suppose I could have uh done a voice acclamation on that one. Uh resol res resolution 9479. Um this is the uh staffing

098plan that we had a discussion in close session about as presented. Whereas the Waterf Town Unified School District Board of Education is committed to high quality learning for all students. And whereas the administrative team has developed a studentdriven and datainformed staffing plan for the 2026 2027 school year. Now therefore be it resol be resolved that the Watertown Unified School District Board of Education approves the 2026 2027 staffing plan as presented. via further resolved that the W that the superintendent or designate is authorized to implement the plan in alignment with district policy and applicable agreements and will provide ongoing transparent communication regarding this regarding its impact. >> It was moved by Julain, seconded by >> seconded by David. Is there any further discussion about the staffing plan? >> Hearing none, roll call vote, please. >> Sam

099Owen Neil, >> yes. >> Carl Schwaresy, >> yes. >> Dan Wolner, >> yes. >> Craig Wartman, >> yes. >> Julian Aley, >> yes. >> Tammy Fornier, >> yes. >> David Handyside, >> yes. >> Lorie Hoffman, >> yes. >> Linda Overbrunner, >> yes. >> And the motion carries. Resolution 9476. the future district advisory committee. Um, is there do I hear a motion to approve the the district future advisory committee motion as uh laid out in the agenda tonight? >> Moved by second >> Linda and seconded by David. Roll call vote, please. >> Sam Owen. Yes. >> Carl Shworthy. >> Yes. >> Dan Bolner. >> Yes. >> Craig Wartman. >> Yes. >> Julian Appling. >> Yes. >> Tammy Fornier. >> Yes. >> David Handyside. >> Yes. >> Lorie Huffman. >> Yes. >> Linda Oberunner. >> Yes. >>

100And the motion carries. Resolution 9477. This is our summer 2026 high school construction project. And the way that this motion reads right now is now therefore be it resolved that the Watertown Unified School District Board of Education approved the summer 26 2026 high school construction project as presented. Be further resolved that the superintendent or designate is authorized to implement and oversee the project in accordance with district policy and applicable regulations and to provide updates to the board. So um >> to approve >> uh to amend >> yeah first we would make a motion uh make a motion to the resolution and if we need to make an amendment then there would be a motion to amend. >> So is there a motion to the referend to this particular uh resolution? >> I'll I'll move so

101moved. I'll second. >> It was moved by Tammy and seconded by Julane. No discussion. >> I would like to make a motion to amend the resolution 9477. Um I have it written out. So I'll read what I have written out. Um what I did is I copied the resolution and I split it into three pieces and I just added a little bit of difference. So I'm going to read those three pieces to you. Now therefore, be it resolved that the Watertown Unified School District Board of Education approves option one of the summer 2026 high school construction project as presented. Be it further resolved that the superintendent or designate is authorized to implement and oversee option one of the project in accordance with district policy and applicable regulations and to provide updates to the board. So

102the only difference is I just added option one in the first part and the second part and then I have a second version with option two and I have a third version with option three. That's that's uh what I have and I can email it to you L so you don't have to write it all up by hand >> if it if it gets uh if it gets approved. >> So this would technically be a kind of a a motion split but I mean >> uh this accomplishes the same thing I guess. Um, so there's amendment uh there's a there's a amendment to the main motion. Is there a second? >> I second. >> Okay. Was seconded by uh Lori. Um further discussion. I think um we will amendment if we're clear. We want to

103be clear on what the amendment is. It is basically now three separate resolutions. Um option one. >> The next amendment would be option one and two. >> The next amendment would be option two. >> Okay. Just option two as it stands. >> And then option three. Yeah. >> So technically one could vote down option one and then approve option three. >> I trust the pe I trust the people on this board to understand how the work. >> I'm just I love Kafka but I don't think we're that far along in ination bureaucracy. Jason has a question because I want to verify does option one include that room that's currently the tech >> the computer lab at the by the by the music hallway I believe it does >> I think it was all a floor

104one correct Kevin >> just want to make sure we're all on the same page >> good >> is there any question on on the amendments being um split off as the different options do >> each one separately Yes. Okay. Hearing none. Um same motion with uh with option one. Is there >> Hold on a second. Just want to make sure I'm I'm correct to um Robert's rules. We have to make a motion. We have to make the vote for the amendment >> to approve the amendment. >> Right. >> Um roll call vote please on the amendment. >> This is for the first amendment right or on the amendment >> on the on the amendment which is break them all into three different separate options. Three separate resolutions more or less. >> Okay. Sam Owen. >>

105Yes. >> Carl Schwarzy. >> Yes. >> Dan Boltner. >> Yes. >> Craig Hortman. >> Yes. >> Julene Apple. Yes. >> Tammy Fornier. >> Yep. >> David Handyside. >> Lorie Hoffman. Yes. >> Linda Overbrunner. >> Yes. >> And the amendment carries. >> Um, all right. So now we have three separate uh resolutions essentially. >> I did email them to you if you want to read them. >> Let me read them. Thank you, Sam. Now, therefore, be it resolved that the Watertown Unified School District Board of Education approves option one of the summer 2026 high school constru construction project as presented. Uh be it therefore resolved that the superintendent or design is authorized to implement and oversee option one of the project in accordance with the district policy and applicable regul regulations and to provide updates to

106the board. Is there um a motion to that? >> So moved. >> That's moved by Tammy and seconded by Sam. Further discussion on option one? >> Option two. Uh just we're just option one right now >> just discussing option one right now. >> The first one separate. >> I have a question for Kevin. Oh >> can these will these people if we have option one two or option one two three would they be working on them concurrently or do they need to cons to finish one before they can do two? >> Plan was to do all the work in the summer so it would be concurrent. >> Yeah. Okay. Any any further discussion on option one? >> Hearing none. Roll call vote, please. >> Sam Owen, >> yes. >> Uh Carl Schwarzy, >> yes. >>

107Dan Boltner, >> yes. >> Craig Portman, >> yes. >> Julain Appling, >> yes. >> Tammy Fornier, >> yes. >> David Handyside, >> yes. >> Lorie Hoffman, >> yes. >> Linda Overbrunner, >> yes. >> Option one carries. Now therefore be it resolved that the Watertown Unified School District Board of Education approves option two of the summer 2026 high school construction project as presented. Be further resolved that the superintendent or designate is authorized to implement and oversee option two of the project in accordance with the district policy and applicable regulations and to provide updates to the board. Is there a motion to that effect? >> Move. >> Second. Moved by Dan and seconded by Julene. >> Further discussion. >> So to clarify, >> what's the difference between option two and option three? >> Two is floor two.

108It's the second floor of the high school on that floor plan we were looking at earlier >> and option three is uh redoing the outside the the the playground uh exterior facility. So option two is on the um on the uh layout is called the middle school associated scope. >> Yes. >> Okay. Thank you. >> Correct. Go ahead Julian. >> Question for Kevin. If the result of this is that only option one is accepted by this board, what does that do to the agreement with Colin? Um that's we've been talking about that um throughout this process in the last couple weeks. Um they they basically said the G the cost of work changes um and that's the number that I had given me. Um you know it doesn't necessarily affect one way or another. They

109said they're committed to working with us on whatever the project is. >> Thank you. Did they answer a question? >> Yes, sir. Yes. Yes. That they weren't going to say, "Oh, you're not going to give us the whole thing. We're going to walk away." >> But the numbers have changed. >> So, work. >> My question is um if we do we are we currently short? I mean, could we use office space within um the high school as it is now? Are we short on office space? >> I guess my answer would be similar to what Joan said, right? I worked in a high school. Uh you build it, we will come. >> Sure. >> Every space will be filled. >> No use it. Is it the most effective or efficient way that I I don't

110like I mentioned earlier I'm not sure the plan of how that would be utilized for next year but >> the the space will be used. >> The the next question would be what about the science classrooms? If we if we um renovate existing classrooms into science classrooms um would those be utilized? >> I think the same answer. I think there's maybe one classroom at the high school that's not being used this year. So, they will be utilized. Yes, I believe. >> Okay. >> So, to build really quick, I I'll be I'll be fast. I hope I hope I'll be fast to build really quick on your answer. So, are currently are those rooms being used by teachers by by various individuals? >> I think there's one uh classroom on the second floor. utilize very little

111if at all. >> Okay. Gotcha. Gotcha. But no one is currently looking for a room that they need to move into. Like we don't have anyone who's like who needs another science classroom at the moment. We don't have anyone who needs an office at the high school at the moment. >> Not that I'm aware. >> Okay. I just wanted to be clear on that. >> Let's be clear, too. If I was a science teacher and I found out they were putting in a new science lab and I'd be putting my name in for that room. >> Sure. Sure. Any further discussion when it comes to these particular um upgrades or changes at the high school for the summer? >> Hearing none. Roll call vote, please. >> Sam Owen Neil, >> no. >> Carl Schwarzy. >>

112Yes. Sorry, Sam. >> That's all right, Carl. >> Dan Wolner. >> Yes. >> Craig Wartman. >> Yes. >> Julane Appling. >> Yes. >> Tammy Fornier. >> Yes. David Handyside, >> yes. >> Lorie Hoffman, >> no. >> Linda Oberer, >> yes. >> And option two carries. >> Now, therefore, be it resolved that the Watertown Unified School District Board of Education approves option three of the summer 2026 high school construction project as presented. Be it further resolved that the superintendent or designate is authorized to implement and oversee option three of the project in accordance with the district policy and applicable regulations and to provide updates to the board. Is there a motion? >> So moved. >> Second. >> Moved by uh Tammy and seconded by Linda. Um, further discussion. >> We lost Jul. >> I'm sorry. I'm

113still asking for new chairs. I'm just >> Julain is um rejoined us from the basement today. >> So, so Kevin, is there anything about three that the high school can utilize or is it really just aimed at middle school? Um it is the asphalt area. Um I mean it's definitely able to be used by FIAD for you know classes if they wanted. Um you know they might be able to use it for strength and conditioning or athletics practices out there. It could be something where kids that had early release were able to go off possibilities. So, it's also indicated on here that it says um and additional accessible parking stalls. >> Yep. So, part of that would be um there one side of the uh playground area or one side of the basketball courts would

114be strike for parking. I wanted to have an access point coming off of the parking lot. >> Okay. So, it sounds like it's a a space that could still be utilized regardless. I mean, basketball hoops. Um, >> any other questions? >> Yes. >> Go ahead. >> I don't even asphalt my driveway, so I am against asphalting anything. >> Well, you don't play basketball there. >> We can play basketball. When when I was a kid, we played basketball on driveways. You know that. >> Yes. >> Well, sir, >> that's what I played on. >> Dribble. >> That makes you a good dribbler. >> If you want to dribble around. >> All right. >> At any rate, is this the cheapest one of the three? >> This is >> I don't think so. Not on the last

115projection. Yeah, this would probably this part would be more expensive than >> this is almost half a million dollars in the initial projection. >> Okay, >> I see. But does this also can this also include that improvement walkway uh for accessibility um as far as the high school associated school? >> that was part of one. Okay. So basically this is just that one hardcape surface on the boy I don't know if that's the east side of the building. >> Yeah. >> Mhm. >> Okay. >> And a couple basketball loops. >> Go ahead. >> And I'd like to remind everybody that >> go ahead. I'd like to remind everybody that asphalt requires maintenance and I rate that's going to cost us money. >> Any other questions, concerns, or further discussion? >> Hearing none. Roll call vote,

116please. >> Sam Owen, >> no. >> Carl Schwarzy, >> no. >> Dan Boltner, >> no. >> Craig Hortman, >> no. >> Julian Aling, >> no. >> Tammy Fornier, >> no. David Handyside. >> Well, Lorie Hoffman, >> no. >> Linda Ober. >> No. >> And the motion fails. >> In his heart, he really wanted. >> You seem like a basketball. >> I was basketball. >> All right. >> So, that brings us to adjournment. Is there a motion? >> Moved by Sam. No one wants to. >> I'll second. >> Seconded by Tammy. Roll call vote, please. Uh, I'm sorry. >> All those in favor? >> I >> opposed. We stand a journ. >> Thank you. land. Thank you. We