01/12/2026 Policy Committee Meeting

001Sam, just so you know, Julene is on. What's up, Carl? >> It's all right. It's our policy that we don't start till you get here. I can sit any chair. >> You feel like a new man with your eyes, Carl. >> Well, I can see you. >> That's good. >> Yeah, that's getting up. >> Oh, we're having trouble, too. Huh? >> I have all day. >> Pardon? >> Ducks has been squirly all day. >> I didn't look at ducks. I looked at them very early one morning. >> Okay. Saturday night, early Sunday morning. >> Ying up there. >> Yeah. Now I'm down to the regular allergies. >> Yeah. my life. I'm the only person who's excited when it gets when when the weather gets cold. I guess >> Oh, that way. Yeah. >> How was

002Saturday? >> Oh, good. Was there a nice turnout? >> There was a turnout, wasn't there? >> Yeah, it was. >> Yeah. I just stopped in to say hi. I wasn't really even supposed to go. >> There was a lot of give and take >> and all of a sudden I got wrapped into the conversation, but there was like I would say at one point maybe almost 20. >> Oh, nice. >> Very good. >> Because there was like six or seven. >> Appreciate. >> There was eight just in that little front window area. >> Yeah. >> That were peeking in. >> In there. >> You weren't in the back. >> No, no, we were in the front where the the table and the four chairs are. >> I wasn't even I wasn't in that area or

003the other area. I was outside like >> of the bookshelf area just kind of standing there listening and then got roped in on a couple of questions. >> Very helpful there. >> Usually, >> thank you. Uh but uh like I would say you guys had you know there's a couple people who stopped for a little while and then went on and then some other people came. I would say probably people showed up with >> Yeah, >> you you always took the busy ones, huh, Dave? They just love you. >> A few of them had a lot to say. Some didn't say much at all. They listened. >> Okay. >> But we had a lot of give and take and and Linda took a lot. >> Oh, nice. >> Good. I'm glad it went well. >>

004All right. Well, it's 5:30, guys. Uh looks like we have all members of the committee here. So we'll get started. First up, we have public input. Uh each public input speaker is relegated to two minutes per person and it needs to be relevant to the committee that's meeting which would be the policy committee. So would anyone like to speak tonight? >> All right. Thank you. All right. We'll move on to uh section three policies for up for discussion. Uh, moving in on item A, Neola policy updates 1.32.1 to 34.2 for groups 5,000 to 9,000. We have a number of policies here. Who would like to get us started? >> Sure. Go ahead. >> So, I just have a question on 7440. Uh, it's the section that talks about um registered sex offenders not being allowed

005on premises. And then it says exceptions include there's a it's voting >> is it is it 7440 for >> security this is page three of >> page three. Yeah. >> Okay. Perfect. Okay. >> There's an A and a B. >> Right. And I have a question about B. Um so so register exceptions include register sex offender attending an activity that is not a school a sponsored event by the school. And my question would be are we keeping track of them? Is this during school hours? What's going on here? >> So in A and B, right? Uh A, of course you have a legal right to vote if it's your assigned voting area, right? We're going to allow you in, >> right? B, what they're talking about is, let's say, uh, some other group rents our

006facility and they have a, uh, a carnival in our gym or a holiday fair or something like that. >> So, outside of school, >> has nothing to do with our our school um, activity. >> So, outside of school hours is what you're saying. Generally, there there could be a reason for uh let's say the the Better Business Bureau renting our auditorium for the day, right? And we just put like um in that hallway that goes to the the music area, right? And then we've got that little lunch area, right? We could put up barriers that uh would be just like those little little barriers that >> So, is there a policy saying we we're we're going to restrict access to school areas? Is there a policy? I mean, it's common sense. You would put up

007barriers, but >> yes. >> Uh so, um what I'm saying is is if they rent that facility, and it is during the day, >> but it has nothing to do with us. If if Business Bureau, right, has like a little conference that they're doing using our our facilities and it happens to also be a school day, >> right? We make sure that any attendee uh is restricted to that area. >> You do, but where's a policy that says >> I don't know that there's a policy that says uh how we go about managing the day-to-day like policies don't usually >> it it just has to say that you do, not how because that's your job. Yeah, I'd have to go back and look at our facilities usage. I don't know if it like defines that

008in there >> because it defines something else, >> right? I'm just I'm just telling you that >> yeah, >> um >> we we would in the event of if somebody's having something during the school day, which doesn't happen very often, >> but they could they could rent a a conference room or something like that. >> Sure. >> We would make sure that those individuals are segregated from our uh staff and students to the best of our abilities. Right. >> Right. Sometimes it's hard like if that group is walking down the hall to XYZ room, we know they're renting it. We know that they're doing their thing there, right? But there there there may be a passing time that happens or whatever and there's going to be a mix. For instance, um our uh the business

009uh chamber, right, has their uh um sometimes their leadership water town, >> right? >> Uh where they have uh people there for Wednesdays, right? And they've come into our space um and and even our students at the high school and FC FCCLA um have made like coffee and and and donuts, right? like, you know, cinnamon rolls and stuff for them, right? Um, but they're just renting a room, right? They have nothing to do with our day. >> Yeah. So, I'm >> what what we're saying is if there's a if there's a sex offender in that group, >> right, this policy allows them to be here as part of something that's not us, right, and can go along with that group. >> So, so my question, yes, thank you. >> I'm I'm I'll be frank here.

010I'm not exactly sure I'm comfortable with the school district renting facilities out to outside groups that could potentially have sex offenders that were going to attempt to keep them separated. I mean, it just doesn't really seem like it. I'd rather lose the the money for renting that space than put the children were tasked to take care of at risk. Me personally, >> I agree. >> Yeah. So the question that I would have and you're probably about to address this exact question is what is the exact legal requirement of the school to allow people to have access to the grounds outside of voting? >> And and that's the way I was going to say like I was going to say I'm not I know A right we have a legal requirement to allow them. I would

011have to ask our attorney about B. Like, okay, if it was a a non-sponsored activity. I It would make sense if it's on non-school related time, >> we could maybe be all right with it, >> but I'm with you. I don't I don't want to have to work with that through the day. But I'm also concerned like how would we know? >> That's my question, >> right? If they didn't report, >> if they didn't law says they only have to report if they're attending school activities. >> Right. That's why I'm saying maybe it's more advantageous to be cautious and say we're happy to rent out our facilities outside of school hours to outside organizations. But when children are in our buildings, we are not going to risk their safety uh to give you a space.

012Now, this is just me spit, but this is what I >> right. There but there are so many things that we do that we we might want to allow an outside entity to be in that space right to to even during the school day there like I said for instance uh the the the leadership water town >> dates >> like I I think that's really a benefit for uh leadership water town and our and our community to be able to be in and see our schools function as they are also meeting and learning about different things uh in our community. Um, but you're right. Would I know and and and over the past number of years, even before I was here, was there ever a person uh who was a registered sex offender that went

013to >> So, question if it's during the school day, >> are they still required to to show their ID, um, have it scanned like they normally do? >> Yes. So, so, so if that ID is scanned and they verify that they are not a registered sex offender, right? And I'm assuming there's a cross reference list when you're scanning the driver's license, >> right? >> Um, why do we not do that for outside groups that are um renting our facility during the day? >> We do, like I said, if they're >> It's not stated here, though. I'd say if if they come in during the day, we we do uh have them go through the check-in process that we do everybody when it's when school's in session. Okay. >> Um but right now, like if B

014is in there, right, we would just have to be like, oh well, that doesn't make a difference. You can go in, >> right? >> And I don't know to what extent legally we have to have be in there. So, but I think it's a great discussion. uh Renee uh you know to chime in on our attorney and tell us do we need be or not need be and here's some of the the worries we have and so I'll take some notes for uh Sarah to follow up on be in this one. >> Yeah, I would say I would even be comfortable with having outside people come into the building during the school day if we're scanning their IDs and if they do come up on a registered list, they no matter whom they're with, they

015are asked to immediately exit the pre. So we um we actually have sex offenders who come and it's for a school activity >> that's for parents right >> okay parents sometimes family members whatever but they go through a process >> and they have >> by which um they are approved through our HR >> right um she's very strict on it and also we make sure that we understand who is the responsible uh uh adult who you're going to say these are my sponsor that I'm going with. Right. >> Right. And they're not going to let me out of their sights and whatever else, whatever else. Right. And so that's that's what part of that policy is right now. Um, so we we may have somebody who's uh is and has been a registered sex offender

016for a number of years, but all of a sudden now uh their child or their niece or whoever is in the band concert and they want to come support their their family memb um they still have to report. They still have to ask per permission and go through the steps that they would need to to get permission if they were going to get it from Margaret, right? Uh, and they would have to have all those things in place in order to be able to >> to do that. >> And you have a list of the sex offenders. >> We have the ones that uh >> are living and reporting here, but we may have some that come from outside of our community. They still have to report if they're going to a school activity. >>

017Okay. And they still have to confine by our policies. That's the policy I'm talking about. That's a different policy than this one. And I'm good with that process because I can understand, you know, regardless of their history, they still want to see their child graduate or something. Totally order that. >> But I am feeling very leerary about these other businesses that we know nothing about renting a space and then we scan their ID. >> Big deal if they're on the sex offender list. That's not our, you know, not our circus, not our rodeo. I'm not I'm not comfortable with that setup. >> That's good. and and uh like I said, we'll we'll clear B through our attorney and then we'll ask for I'll I'll share here's the concerns we have, right? And um I'll ask

018them to help us with language around that. >> Okay? >> Uh or uh to help us make sure that that doesn't happen because they may suggest the same kind of language like you have to have a sponsoring other adult and you know whatever whatever. I expect to see that >> and and and if that's the case and that's what you were getting down the road of how are we going to ensure safety if this happens right >> um we may get language profered with that so we'll just ask >> is that an administrative guideline that goes over those details about how the on the school activity or school functions >> I believe it's uh still listed in the policy I don't think we changed that >> which policy would that be because it's not this

019one >> yeah I'd have to look through our our That's not right. >> I I'm unfortunately getting in the zone of the spinning board dot. >> That's all right. >> Um No, no. Uh we'll we'll we'll look that up later. Maybe we'll uh we'll take >> You want us to add that as a action item for L to just send you guys which policy deals with uh registered sex offenders? >> Yes. >> For school activities. Okay. in addition to 740. >> All right, sounds good. >> Any other thoughts? >> Yeah, I have a couple questions on a few things. Okay, so there is 7455 in here. Um, I just have a question in regards to the useful life that's noted on uh the document. I think it might have been a typo. Like useful life

020of equipment and furniture per gap is usually 3 to 5 years, but it says 3 to 50 years. Uh, now Carl, you had said that the IRS will extend a little further than 3 to five years. Correct. >> Correct. >> Um, so I think I don't know if it was maybe just a typo. Somebody accidentally hit a zero in that area of 7455. >> You're talking about on page two, the updated SE segment. >> Um, wait a highlight. >> Yep. The green highlight. >> And so those are updates that are coming out of uh >> that's an update that's coming out of the so I can certainly ask them. >> Yeah. See, furniture and equipment 3 to 50 years. I don't think so. >> Right. and leased equipment. Uh >> buildings 10 to 50 years.

021Furniture and equipment 30 to 50 years. Leased equipment 3 to 50 years. >> Building it's realistic per gap accounting standards 10 to 50 years is a normal depreciation schedule. But furniture and equipment I've I've never seen it extend seven years on any financials. Uh, so I was looking last night to try to find if maybe government accounting was different, but I am not finding anything on what what equipment we would be owning that would be depreciated on a six a 50-year cycle. >> Okay. So, what we will do is we'll ask Scott from uh >> Yola. Okay. >> Why the change? Okay. And how come 50 years What is that? I Where did we get that information? >> Right. Because I I >> I mean I just based on everything I know that it's not

022legal to depreciate furniture and equipment for 50 years. >> Maybe maybe the charity >> just because you own it for 50 years. >> They feel like it. Yeah. Okay. So, um the the question is how did we get to 50? Why is that part of the change? Uh and um just get the feedback from that. >> Yes. >> Because it it might be like specific just schools like maybe schools are allowed to do it. I don't know. >> Correct. And I attempted to find last night and I really I could find all the codes accounting system use to you know like to organize for government accounting but I couldn't actually find anything that >> directly said why a depreciation cycle for furniture and equipment would extend up to 50 years for depreciation. >> Okay. So,

023I'll I'll ask Scott and if not Scott, I'll ask um Hawkins and Ash uh our auditing okay firm to see if this is appropriate language. >> Okay, perfect. >> Okay. What's your question, Carl? >> Why what what are we trying to do here? Get at uh when we're talking depreciation. >> Um so, this this is a policy that is around uh control for capital assets, right? and making sure that uh we have a way for um you know keeping track of those and accounting for them and and that's all that this is talking about is like more of a control policy. >> Well, are you trying to get at the real value of these assets? Is that what your ultimate goal is? I I'm assuming that that's what our our um auditing firm uses that

024uh we give them a table worksheet, right? Of all of our capital assets and inventory, right? The years, whatever. I'm sure they use that for depreciation purposes, right? But this is talking about how do we control for that? That's, you know, and how how do we >> be nice and it'd be it'd be nice if you get 50 years out of a piece of equipment, don't you think? >> Yeah. How many great does the school district own that has that has a 50-year life? >> I mean, we're pushing that on some of our boilers and stuff, right? Uh but I would say I don't know. >> I would I would consider a boiler an improvement. >> Yeah. >> That that boilers are not >> but I don't think they can be depreciated. >> Air conditioning

025units, boilers, furnaces. >> Yeah. that those are all improvements and and they have a lifespan too. >> Correct. >> And they and they last 50 years. >> Yeah. I mean, I don't I I wouldn't even know of anything that we would have vehicles or whatever else that are going to be a 50-year depreciation cycle. >> There is an item on here that says site improvement. It's the first line. It's item A. Site improvement is listed as 20 years. Is that more inside the target that you'd be looking for, Carl? Well, yeah. If you figure, you know, you take boilers or any impact equipment like that. Uh, yeah. 20 years and a lot of times, you know, you get into air conditioning stuff like that. Hey, if you get seven, eight years, I mean, you people,

026I don't know if you people ever had anything to do with properties or anything, but uh >> I mean, the way things are built today, you don't get the use out of them like you used to. >> Yeah. I mean, maybe maybe there's some intellectual property that could be 50 years old or >> Well, certainly intellectual property that can last forever >> and and that's that's part of what they're considering capital asset. >> Yeah, but I think per gap car depreciate intellectual property for 50 years. >> I I I don't think you can do that for per per for GAP standards. >> For per for GAP standards. >> Yeah. I I don't think the depreciation schedule for intellectual property >> I don't know of anything that's got a 50-year life. Yeah, that's what we're that's

027what we're discussing is like we're >> the suggested changes from Neiola are to have a furniture and equipment 3 to 50 years, >> right? And that's that's that was our response which is like okay I'll ask why but I don't know the answer to why but that's what they're suggesting in the policy. You might have a science something in the science room from like a Bunson burner that goes you've had it for 50 years possible, >> but that wouldn't be but that that that in itself wouldn't be a capital asset. >> I think you can just ask them. >> Yeah, just ask. >> Yeah, it's not worth really discussing until we know if it's typo. >> Yeah. Okay. Probably not. >> I certainly would like to review all those that have to do with financial

028statements that are in these policies. And I couldn't get him up to be honest with you because I would look at him because Tammy called me and told me what policies were being mentioned and I could not get him up. So consequently, you couldn't get this policy up. Was it? >> No, I couldn't get >> I'm not that good with one. >> It's quite obvious. And and well, the program has been a little squirly too, Carl. So even >> even if you were proficient like I am with it, it it's been out and off. So, >> so in the future, Carl, um if uh if you hear about something that you find interesting and you're having trouble pulling it up, you could probably email Lynn and she could send you some PDFs or you could

029even come in and you could pick up some hard copies. >> Yeah, I like hard copies, too. >> Y >> No, not with that one. That was just the depreciation schedule I was questioning. >> Check the depreciation schedules. All right. >> Okay. And then I do have a question about 7430 the safety the safety standards. >> Um I guess my only question is why is the board only made aware of significant issues and not any issue. Now I don't think the board should get involved with the day-to-day operations but if there is a safety issue brought up I I'm wondering why the board's only made aware if it's significant. >> Can you show me where you're at where it says it? second paragraph, last line, board informed of significant issues. And that's one of the

030things that they added. Uh that's a that's an update in the green highlights. >> Yeah. If you uh we we don't we need leave that in there. You know, >> we could take out the word significant. >> Yeah. >> Informative issues. >> Yeah, I'm okay with that. >> And I'd be all right with that, too. What do you two think? >> Yeah, >> absolutely. Yeah. >> The finance committee has to has to approve the the checkbook with pencils and things like that. We should be aware of this, too. >> Yeah, definitely. All right. Yeah. So, let's strike the word significant from the last line of the second paragraph of policy 7430. All right. Any other thoughts on these policies? Yes. >> What's up? >> Okay. So then 7440 the smart sensor >> 002. >> Yep.

031Um uh it said that it collects a variety of data. What is the variety of data that's collected? >> 7440 >> smart sensor and monitoring technology. >> These are like >> smoke detectors. >> Yep. Yep. Yep. No, I don't think there's >> but they're but they're more sophisticated. They uh they determine what kind of uh what kind of material they're collecting, what kind of material they're sensing. >> Um I'd have to ask if we have any smart sensor. I don't know that we have anything as specific like usually like when schools use this for instance >> they would be like vape detectors right and they would like the the stuff that you know the the vapor that comes out right >> uh that would do a chemical compound check and let the office then know

032>> like uh you know that it's it saw something in the air or whatever else that wasn't supposed to be there. >> Okay. So, I would have to ask um Kevin if we have anything like that kind of technology and what would they be >> used for? Because I'm not even aware >> of any smart sensor technology that we have. Uh Jason, you're in charge of tech. Do they have I mean, in the tech department, do we have any smart sensor tech? >> So, that might >> Yeah. I mean, maybe a carbon monoxide detector, but but a lot of those aren't smart sensored. They're just regular. >> Yeah. Right. >> And so I And this is just authorizing the use of those things. I mean, does anyone on the board have a problem with authorizing

033the use of smart detectors if at some point we find that it is Yeah. I mean, I think I think that would be fine. >> No, I don't have a problem with use. I was just >> And if it was something new like that, but we would be bringing it to fiscal and talking about, hey, we want to implement this new technology. >> Okay. So then I think if this is the way it's set up in the building, if you look at paragraph three, the first paragraph, it says the superintendent is responsible. So maybe we should change that wording to the superintendent or designate as responsible. >> We missed that one. >> Okay. Usually usually in because of our our structure like in smaller districts right they just have the superintendent or the district administr

034>> but in our structure where we have so much administration we try to every time it says superintendent unless it's a policy about the superintendent. >> Yeah. >> We try to add or their designate. >> Okay. >> In that language. So if you ever see that Yeah. >> just alert us to it because we missed it. >> Okay. Perfect. So that's the third paragraph, first line. >> Um, and then I do have a couple questions about 6110. >> Okay. All right. >> Um, give me one second. Okay. So I guess I was going through this and I >> see it 6110. So if you look at A, it says that all grant proposals must support at least one WUSD goal or priority. Like is that very t um lit like is it very um I

035don't think lit literal is it very literal that that wording that it has to be one of our designated goals or priorities to for the district to apply for grants or is it more a general statement like uh employees here are going to only apply to grants that are useful to the RA. Do do you get what I'm saying? >> Yeah. So, you're I think you're saying this. Tell me if I'm wrong. You're saying Jared, is this like literally like if it shows up in a building goal or a strategic plan? >> Yes. >> Otherwise, no. Can do. >> Yes. >> Um and and I would say no. It's probably meant more in the sense of does this conform to the the needs and processes, the things that we think are going to get to

036like support all of those goals of what's in our strategic plan, what's in our building goals and so on. So, um like you have in that in that interpretation of it, right? If you would because you're you're the board, you have to interpret it. You have to tell us how to interpret it. But if we're interpreting it that way, it gives you the broadest sense of ability to accept or deny those grants, right? Uh, and so that's how it's always um, at least from my standpoint, not just this school district, but other school districts, any school system I've been, even as a teacher, it's been kind of denoted as like this general acceptance of like if I'm going to apply for something, I have to justify this to the administration and board. >> Right. And

037that's basically what it's saying is like it has to conform to something like that. And if you if you determine it not to with this broad language fit the goals of the district, that's your prerogative. You can say this doesn't fit our goals of our district, >> right? And that's my concern. I almost want to change the wording so it's more broad so nobody misinterprets it that it has to be an actual literal goal or priority. Because like for example, I was scrolling Facebook a few months ago and this grant proposal came up about schools applying for grants for like um special ed playground recruitment at in grade school. So when I was reading this policy, I was wondering is it possible for our district to even apply for that grant if the wording is

038that we only apply for grants that are that support at least one of our goals and priorities? because to get, you know, special ed equipment, you know, playground equipment is really not a goal or andor priority I've heard of in the district. Not saying it's a bad thing. I'm just saying I don't want anybody to take it too literally and say, well, we can't apply for that because it's not part of our strategic plan or whatever. >> You want to say as determined by the board? >> That's my thought. >> Like goal or priority of the school district as determined by the board. >> Much better. Yeah. Mhm. >> Whenever you submit a grant or you you said it well, they have to know you have a goal and you they want to meet they

039want to make sure they hear about that goal and this meets that goal. >> So, we can decide on that. It can be broad enough to decide, okay, we'd like to have this. >> Let's make a goal for this that fits the grant. >> Yeah. I would I would ask the board to consider um not just uh the the board but to say as determined by the administration and or the board because >> under $25,000 in our other policy work you give that authority to administration >> over $25,000 that's a only board decision right and so we probably want to support the decision either way to either way. >> So that we have a determining group that says yes, it meets the goals of our organization or no, it doesn't. >> Right. >> Correct. And

040it I think it also states in this policy that anything over $25,000 when it goes to the board now, in the grants under $25,000, do you ever got do you ever receive stipulations the district is required to follow to get access to that money? Generally not. Uh I mean other than um maybe like a little bit of like an advertising spread my spread the word like we're giving you 10,000 but can you can you say it's from our group? >> Oh yeah of course that's understandable. >> But that's a stipulation right? But >> I mean like educational stipulations like I'll use the Watertown >> um I'll use the Watertown Greater Health Foundation has given the district a substantial amount of grant money but all of that grant money comes with stipulations of education they expect

041us to be uh giving to the children in this district if we take those funds from them. Yes, they wanted to make sure it aligns with their their priorities. >> One, and two, that we give them data showing them that we've aligned. >> Yes. That their money received. And I totally get that. >> But they don't usually uh give sums like less than 20 $25,000 that I've seen. >> Right. Um, so I >> like they don't generally do stuff like that on a lower end or purpose, >> but there are situations where you do receive grant money that's under $25,000 that administration is agreeing to educational stipulations or No, >> not that I could. Jason, can you think of any you deal with directs more than I do in that >> off the top of

042my head? Okay. >> Go ahead, Carl. >> I think anything that has to do with fiscal should first be run through the fiscal committee. >> You'd like to bring this policy over to the fiscal committee for consideration. >> Policies that have anything to do with fiscal and review it through the fiscal committee. >> I don't have a problem with those being brought over. Uh do you I don't know who has space there. Are you the one who works with Carl together on the fiscal committee? >> I have no at this time. Um, uh, yeah, I mean, if you guys, if you guys want to fit those in, I don't have a problem with that personally. Um, we're talking more about wording, but if you want to look over the, uh, the specific numbers, if you

043want to look at some of those aspects, I mean, I'm fine with that. Anyone else on the committee have a problem with sending it over? >> No, we got three people here that are on the over other than one other personal committee that should be discussed and reviewed. every one of uh you know it's a good idea. >> Yeah. >> I I I guess I personally feel no matter what the amount is the board should be aware to of the stipulations that the district is agreeing to by taking those funds. >> Okay. So then um that will that will mean that any grant in any form right that means you will be reviewing all grants then >> well if there is stipulations involved that have anything to do with educational expectations like just saying please

044say that we're the one that donated I don't think >> that's different right but if they're saying well we're happy to give you an x amount of money but then there is a stipulation that you please you know this >> if the granting authority has uh educational aims or stipulations >> that the board should be made aware of. >> Yeah, I think I think I think it would be simpler to just say if the granting authority has stipulations honestly because like there are some gray areas. I mean, I think that we had a few years ago the health foundation provide the district with a grant for a mental health uh position, and one of their stipulations isn't exactly education focused, but the stipulation was that it had to go towards um uh equitable something or

045other, right? So, so it had it had a stipulation of promoting equity, the con the philosophy of equity. And so I think that even though that's not specifically education focused, it would still be good. So I mean you could get even more say if they have stipulations, the board reviews it or the board approves it outside of stipulations of uh noticing who provided it. You know, I would be real specific about that. >> Yeah. If we're going down that path then then most grants come with some kind of a stipulation >> no matter how small. >> Yeah. I think we'd be better off reviewing that. Yeah, >> I mean that means that you guys will review every side of >> how many grants do we uh take a year >> because they could be stipulations

046we don't really that would be more of a question for Stacy and my question is how many of those are less than $25,000. >> Sure. So, uh, yeah, we're we're looking to amend the language on air and bring it more in alignment with the idea that we're talking about here with the board approving of a wider variety of grants, but we should ask, uh, before second read, we should ask about the exact language we're looking at, or maybe even before the 26th if we have the opportunity. Um, how many proposals do we get and what's the monetary value on those proposals? So if we can kind of break it down >> under 25,000 >> under 6110 just so I get >> Yeah, absolutely. >> Um we need uh the board is requesting information >> and

047you're requesting how many grants we get. >> How many grants do we get each year? >> How many are below the $25,000 threshold? >> Right. And um uh what kind of stipulations have have we seen with that? >> Yes. >> And we can maybe see like are there any that come with no stipulations? >> Yeah. How many come with no stipulations? I think that's good. >> Okay. And then if you go down to page three on this document, I was just wondering why number five was uh struck from the document. And there might be good reason why it was struck. So, um, they have >> item F. It's kind of a repeat. >> Well, no, it's item E. >> They they struck they struck five because I think they put new language in an F.

048>> Yeah, that's what I'm saying. Yeah, it's kind of repeated enough. >> There was kind of redundancy there. >> Okay. And then I also am wondering um why it's struck like it seems like why we crossed out who who's responsible on page four >> four or five to strike out at the cost principles. Yes, superintendent is responsible. >> And it very well might be just because of the structure of the I I think if you're not responsible and it is a designate, it should at least state in there where the responsibility lies. >> Cost principles at the bottom of page for you. >> Yeah, I'm trying to read through it. Superintendent is responsible for efficiently administration. I can ask Scott why that. >> I'm looking to see if it says it in any of these

049explanations. >> That's what I'm looking at, too. >> Is it in the explanation? I'm looking >> the majority of the green highlighted text and the red strikethroughs are restructures from the >> right. So >> Yeah. And and again I I'm at a deficit because I'm pitch hitting. So >> well and I'll get back to you >> get some information from Scott before the 26th on that par those paragraphs at the bottom of four. >> Yeah. And if at any time the you administration is just not aware we can always just uh move it to the next meeting right like the policy >> um I'm not trying to test your improv skills today Jared it's fine it's fine if you don't know you do provide good input though um all right anything else Tammy >> um

050I do not think in this section. >> All right. Anyone else? David, Lori, >> no. >> Very thorough. All right, we can move on to B if no one else has any other questions. That's policy 2522, library media centers, and policy 9130, public requests, suggestions, or complaints. Anyone like to start us off today? Can I start off with just a little bit of background because uh 2522 comes back to us from the parking lot from May. Okay. >> Okay. And so the reason I uh suggested we bring it back now is because >> uh in 90 or in 9130 uh public request suggested the complaints. There's a complaint procedure in there that is a choice for you. Uh there's two choices. One that says a choice for classroom uh related materials like so those are

051our instructional materials, right? And then there's a choice also for library and um classroom m classroom libraries. Basically it says classroom material but what they mean is classroom libraries. Right? Right now, library materials and classroom kind of libraries uh fit under the uh policy uh 2522, right? And so you're going to have to make a decision. Do we want them to continue to reside in 2522 or do we want them in this new complaint policy? Right? and uh 20 2522 is one set of complaint procedures with it's a walk through and uh complaint procedure uh 9130 is a different um set of procedures. So basically you're going to have to decide which one do you want to use for those kind of materials. So that's why they're both here. But secondarily uh when it w

052when 25 uh22 uh was put in the parking lot, it was put in the parking lot uh because um then uh President Wartman uh who was chair of the committee before we did our switch over in I think it was June >> um basically said uh that he thought um moving it to uh the parking lot was good because maybe a subcommittee would want to go into depth or detail around that uh that piece like maybe maybe the board wanted to go into greater detail than just sitting around a a committee and reading through it once or twice. Okay, so that was the the why it was put in there. Jason is got is here for background and whatever but also is curious as to uh do we want to go through uh a subcommittee

053process or do we want to look through that here? What does that look like? So Jason's here to answer all questions related to the uh complaint procedure policy and so on. So so >> so I mean I personally um and more than happy to hear from the rest of the committee. I personally would like to see a more extensive discussion at a subcommittee level about the complaint process. I think that there's actually been some discussion about that on the board for a while now and uh formalizing and making the exact complaint process or just suggestion all of that making that more explicitly available to the public and kind of helping them through that a little bit more. >> Can I um can I make a suggestion then? Mhm. >> I don't want the complaint policy

054>> uh to be held up by the um library materials discussion. I would like us to approve of the complaint policy because we don't have a really good catchall complaint procedure prior to us going to >> Neiola. Mhm. >> We've got complaints about this or complaints about that, but this is a a really good like catchall. Like you can complain about anything with this policy, right? So, I' I'd like us to pass this um right now without uh the um the um materials, the the the library materials realizing that we still have uh 2522 in place as it is, right? Um which would catch those materials in in that format. Um but at least then until the deeper dive can go in and we can say if we want to either change that policy in

0552522 or amend um 9130 to add uh the library materials through that policy. I just don't want us to get like I'd love to be able to have a better just catch all complaint policy in the interim. So, >> I actually like that idea, but it in regards to 2522. >> Mhm. >> Um on at the bottom of page three, my personal opinion is if there is a complaint brought against material in the district, that that material should be immediately taken out of circulation until the investigation is complete. It should not stay up, especially if that information is potentially not appropriate in the school buildings. We could make that change uh today too if you want. Like I mean I'm not saying I'm not saying don't make any changes today to 2522. >> I I

056think it it serves us well though to go a deeper dive, but if there's something even tonight, we can profer that and move that forward. But I I I just don't want to see us miss out on the opportunity to have a really good complaint policy because we're waiting on what are we going to do about library materials. >> Yes, I completely agree with you. I just I would recommend changing the ver verbiage in the bottom of uh page three is materials being reviewed based on the request under the policy policy shall remain available in the library. It should be will be immediately removed from the library during the review process. >> I agree. >> Yeah. So, so you're talking about 2522, you're talking about 9130 and the the >> So, I'm I'm on board

057with what you said about 2522. >> 222. Jerry, did I misunderstand? I thought 2522 is what's currently in place. >> 2522 is what's currently in place. I mean, that's been uh you uh like what you see there is like the changes that we profered. We've been working off of that uh draft as it's been kind of in limbo, but but the complaint procedures you see in there were pulled over from our previous library complaint procedures, >> right? So, those haven't changed. >> I think that's part of what prompted uh Mr. Wartman to say like this whole policy needs a little bit more Yeah. >> attention, >> right? Uh and so I don't know how we want to go about doing that. And it sounds like uh a subcommittee is where you're headed >> for 2522.

058If there's something that we can do for 2522 to make some brief changes that uh get us out for the next three, four or five months so we can schedule a subcommittee and we can do whatever. I don't know if it'll take that long, but sometimes it does, right? Sometimes other priorities are are more important. What do you what do you what do you guys prefer? >> You'd like 913 330 to be kind of settled today. So you had something. >> Yeah, I'd like it to move forward. Move forward. Yeah. >> Where we can work on the other one later with a subcommittee that still is in place. Well, we'd wait to do that. >> Right. A and and and still also if you want to remove the complaint procedure from the old one and

059just use the new complaint procedure for those materials that's fine. I would still say I I think that library materials and um like the level at which library materials have had a lot greater um need for scrutiny. I think I would still want a library policy with library materials separate from our general complaint pol I I would still make the recommendation don't put them together. >> Good. I mean in the future, >> but right now I'm saying I I don't I I don't want it to hold up. I don't want that discussion even to hold up a general complaint procedure. I think we should move the general complaint procedure forward. I think we should uh do a deeper dive into the the library uh policy, but I also think that the complaint procedure or uh

060library type materials, whether they're housed in the library or housed in a classroom library >> uh should be a separate procedure like because it's just absolutely so much more unique. >> Yeah. >> Right. Yeah, it is. >> Has her hand up. >> Go ahead, Julene. >> Uh thank you. So, I'm looking at the the um complaint policy the 91. Hang on a minute. I'm working off my phone here, so I'm going back and forth. >> Okay. I'm looking at page. >> Oh, brother. Sorry for the delay here. Um has to do with um human growth and development. >> Oh, it's down. Uh let me get there. >> Sorry. So much smaller. going to be C on page >> three. >> Yeah. Right. >> Okay. >> Um it indicates there that if there is a complaint

061about any of the materials in used in um human growth and development that the complaint should be brought to the advisory committee. I I I object to that. I think the complaint should go to the curriculum committee. That is the only that's a the advisory committee is ad hoc. It may or may not be um functioning on a frequent enough time to deal with that and it has no real authority. The board has the authority and the curriculum committee would be the first place that that would begin. >> I agree wholeheartedly. >> Yeah. Very very good. >> Thank you for uh catching that detail. So item C let me let me write this down. item C human growth change advisory committee curriculum >> to curriculum >> since we're on that page can you just add

062a note how does everybody feel about changing the verbiage to e where we strike out what's green and implement what is struck out in E on page three of the same document. >> Yeah. >> And I changed the word from many to shall. >> Okay. >> Shall remain. >> Oh yeah. So you you don't want to accept the change in e. >> Yeah. Don't accept the change. And instead of using the word may, use the word shall. >> Shall. material. Oh, where it says the material in question. >> Mhm. >> Yeah. >> Okay. I hope you're also taking this >> probably better. >> Feel free to make us repeat as many times as you want. >> That's okay. Hold on. Let me and All right, I got that. And you got that too. Okay. Uh

063any other uh things related to um 9130 as we're on that document right now? >> Uh I've got a couple of other small changes. Uh first page, first paragraph, line one, two, three, four, five. Um it says uh it starts on line four. It says that um there's going to be a process for considering and addressing public request adjustment complaints in an efficient, reasonable and equitable manner. If we're talking about the word equitable, we're either talking about u fiscal equity or we're talking about uh ideological equity. And I would recommend that we change the word equitable to unbiased because I don't think they're talking about property. Does anyone have an objection to changing the word equitable to unbiased? Nope. >> They do unbiased to unbiased. Okay. And then one other thing in the third paragraph

064uh it talks about you know the the board's final authority and I think this is how we already function of course but I think that clarifying that um if something is going to be closed out if a request is going to be closed out it should still be brought to the attention of the board so that that last sentence if the board decides to reverse the decision to dis the item raised just they need to know about it. So clarifying um for uh I I would say uh the super >> I just want to add I think that the beginning of this verbiage is like this Sam because as you go further down it tells you of like the grieving pro grievance process and like if the super decides to >> um close out the

065grieving. >> Sure. >> Then the community member I think has 10 or 15 days to address the board to get the board involved. I I don't have to um in in any of the grievance procedures I in general don't make you aware of that it's the citizens or community or grievance person's right to continue to forward the process. So if I close it out uh at my level they know uh because they've been told and shared this is your next step. If they don't do the next step right it doesn't get to you. uh we've had that where um it hasn't reached the next step um at uh like the administrative level to me >> right but I will also tell you this our intern our attorney says you give 10 days in the policy

066right and you can hold to that but sometimes in general it's uh it's up to the next step anyway should it be like 30 days right I can be hard and fast say the policy says 10 days But the um attorney always gives us the right to say, "Yeah, it says 10 days in the policy, but you make a cogent point. I'm still going to listen, >> right?" >> Yeah. >> So, so it doesn't have to be a hard and fast 10 days. It's 10 days of them notice, but if they come back and they have something cogent, you're still going to want to hear, right? And so, you may go past that, but that's at the discretion of the next level reviewer, right? And so even if they close, even if I close it

067out a year or 10 day window and they still want to come to you 30 days, 60 days later, you have the decision of as a board to say, do we still want to hear this or not? >> Yes or no? >> Absolutely. Okay, that makes sense. And then one other thing, I actually had this under 252. >> Can I can we add that language then? Must be submitted within 10 days and some sort of verbiage that if it's after the 10day limit, it will be at the discretion of the board. If it's I don't want to deter people from reporting to the board because they've exceeded the 10day limit. >> Sure. >> Um appeal saying we do that then I should have Sarah work with our attorneys to make sure that >> it doesn't

068open a legal liability. I totally get that. First of all, not only a legal liability, but secondly, if you're doing that in this area of complaints, uh do you do that in all area of compl like because there's different kinds of complaint procedures for different reasons. Employee complaint procedures, general complaint procedures, maybe a library like do we want to have that language be similar across all because if you're going to allow it for one complaining group, do you need to? I mean, me personally, I don't want to find an issue that I think is very serious and have somebody say to me, "Well, it's over 10 days. We're not addressing it cuz that's not going to work for me if it is a very serious concern." Just being frank. And so clarifying to people that

069that is not the intent of the policy but the policy is giving a time frame of hey the board does have a right to say you're kind of outside of the boundaries of you know because if someone comes to you a year later and says hey this never got handled there you know at the very least it's like well hey you know we might not be able to handle that now or it might not be relevant any longer. Well, I mean a year it doesn't seem very pressing, but if it's like, you know, 17 days, we'll say. Okay. >> Well, I mean, it has happened in the district. We've had uh we've had uh complaints, suggestions or recommendations come far far after the uh the kind of appeal process and we've still worked with with

070people when that's happened. Yeah. But >> so, let me um let me do this. I I just uh took a note um for Sarah to investigate the time frame of complaint process and um see what what verbiage or what ideas our attorneys have or capturing the idea of um people still have the right to bring it forward, >> right? Like even like some sort of disclaimer saying any and all questions, concerns or complaints can be referred to the board at any time and it will be at their discretion to review after the uh deadline stated on these policies or whatever. >> Okay, you went way fast. >> I'm sorry that was a Try try to say it again. >> I honestly probably don't even remember what I said. You guys >> No, no, no. You

071said you said a disclaimer. Start there. Disclaimer. >> Um disclaimer. Um any questions, concerns, or complaints? >> It can be brought >> brought forward again. >> Yep. At well, brought forward at any time to the board. Uh and it's at the board's discretion, >> right? um if they are going to reopen that complaint or close it even if it's past the time frame. I I I understand what you're getting at and I'll I'll let her try to word smith it because >> the idea of any complaint being brought to the board at any time >> would suggest then why do you have a sted process >> instead of complaint it should be appeal it should just be appeal >> appeal might be a better word yeah or >> beh after avenues are other avenues areed

072right something like >> yeah something like that yes after other >> I think we have you have enough to help me with that with Sarah. >> Yeah, even after that last part um what after what has been exhausted? um um >> other I said other avenues that's close enough for us to >> to understand like they have a they have a complaint procedure process once that's been exhausted there may be a 10day limit but what the board is saying is we still like if it's still bothering you can come to us at any time um you know like ask the one standing question I still have to ask for u from the attorney is what does that mean? Does that mean because it we we want to be able to say that you can come

073to us at any time, but it doesn't mean we have to hear it every time. >> Right. >> Correct. Yes. Like that's why it would be like at the discretion of the board, you know, or something. >> I missed it by think >> something of that nature. >> Okay. I think we have enough where I can um inquire about that. Yes. Right. >> And then one other thing we can can we add um can we add a stipulation somewhere in the responsibility of the administrator taking on the request? In this case, the superintendent or building principal. uh providing uh or informing that individual submitting the submitting the request of the full process from beginning to end with deadlines and expectations as well as the appeals process. >> Where are you with that? So, so I

074think um it's it's easy enough to say uh that um the uh when informed of the complaint process, we shall give them the the complaint a copy of the policy. >> That's I mean that's that's as easy as to say it, right? >> Yes. >> Um because then they have everything you said you asked for. >> Yeah. Exactly. >> Right. So, um something along the lines of uh any complaintant shall be given a copy of the complaint policy um uh policy or policies uh uh needed for their topic. >> Where are you putting that? >> Yeah, I'm putting it. >> I don't know where we're putting it, but let's let's get down what we mean first. Mhm. >> So, uh that um and what we're meaning is that I just lost what I was saying

075that um any complaintant, right, or grievant uh will be given a copy of the a uh um the complaint policy or policies needed to address their concern. >> And then once we Yeah, I know where it goes. >> Okay. I have a suggestion for it once we have it tucked down. Um, and then I think the best place to put that would be immediately under guidelines for consideration of matters brought forward under this policy. That's on page one. Uh, >> AB. >> Yep. So, you'd put it right before A. It wouldn't be a I don't think it would be a a lettered item. I think it would just be a statement at the beginning of that section. Okay. Okay, we're ready to move on. >> Yeah. And then uh we're going to do a subcommittee

076to talk about 2522. Yeah. >> Make sure I didn't write that right. >> 222. >> And do you have an idea of what the makeup of that subcommittee would be? What you would want? Uh yeah, I would say um uh at least one member of the policy committee of course uh probably the chair and then at least one member of the ED services committee would be appropriate although I'm also at services so I guess I could qualify for that. Um, yeah. Do >> you think that the curriculum committee should be involved in that? Because I'm assuming some library resources are used in the classroom. So maybe it could be a >> Yeah. >> a subcommittee of >> Sure. >> policy at services and curriculum. >> Sure. Yeah. Yeah. I think that's fair. >> It could

077be the chairs of each. >> You go ahead. >> Yeah. Also administrators in charge of each. Yeah, that would probably be useful. Yeah, I mean that's >> that would be helpful. I >> that'd be Sarah and Jenny. I also think that Jason should be there. >> Would you like to do that? >> Yeah, he he deals with the library. >> Yeah. Yeah. >> Libraries, right? And so you'd have to have Jason there. Would you want a representative librarian present? >> Yes, sure. >> Okay. You have the list. Okay. Thank you. >> Okay. Perfect. Um, I would uh suggest we put Jason in charge of that subcommittee as an administrator. >> Sure. To to help coordinate >> help coordinate that with the uh chair of policy. >> Yeah. If you want to email me, I'll uh

078email you back. >> Sounds good. Thank you. >> All right. Any further discussion on item B? >> Nope. All right. Uh we are going to move past item C because that was a discussion for Linda and Sarah Odinhaven. neither of whom are here tonight. And I'm just going to talk briefly about D, but I really would like to hold discussion off until Sarah gets back um in preparation for this meeting. Sarah told me that she after looking at some of the ins and outs really wanted to uh dig into the handbooks and adjust some things in the handbook before we go on. and she did provide us tonight with a PDF that says student handbook uh excerpt and it's an example of some of the things that she's looking at adjusting. So, >> I would

079rather have her explain it because she's definitely going to do a more thorough job than I am explaining her own thoughts. Uh but if you guys want to look those over before the next meeting, then uh you know, you'll have a greater understanding of what she's proposing when she comes in. >> Um >> yeah. >> Excellent. So, uh, we are gonna pass over, like I said, C and D, and we're going to move on to E for now, which is not too bad because we got those resolutions coming up. So, uh, item E, any discussion? Who wants to start us off? I don't have anything for item E. Uh, if no one else does, we can pass on. We'll send those forward for first read. They all look good to me. And that brings us

080to our last item which is really open. >> Wait, I guess I do I don't have anything. No, but there is use of district facilities. So I'm wondering if we shouldn't pull that forward and maybe that should be pulled to the side in case there's any alterations based on the conversation we had about the first policy. Do you know what I'm saying, Jared? >> I I do. So, I don't know if we should pull that aside or if you don't feel that that's necessary and it shouldn't affect the legal verbiage in 7510 no matter what we decide on that first policy. >> I just um this isn't our our full I know this was related to You don't do gymnastics. >> This doesn't get at some of the things that we were talking about there.

081>> Okay. Then that's then there's no problem. >> This gets into uh like other things about what um like our pool uh if they can rent that. Um it does talk about the use of private social functions. Says the use of WSD grounds facilities shall not granted for private social functions. >> But we don't do private social functions. We we do like businesses and and community groups. Sure. >> Yeah. Yeah, I personally don't see anything that overlap with the discussion. >> If it doesn't, then I think it's good. I just didn't want to pass it through and then have to get it and get it approved and then if we make changes have to bring it back and go through the whole, you know what I mean? >> Absolutely. >> Yeah. And in this one,

082I do want to uh put your attention to um uh page two of this because there is one of those like like I said when we use superintendent, it's usually superintendent or their designate. >> Oh yeah. Um, but in this instance, it says the superintendent should meet with the city emergency management to establish a disaster preparedness plan, right? Um, I tend to uh hold that. I know that we have Kevin who helps us with that, but what I would do is I would be there and then I would pull Kevin in. So, we didn't change or their designate in this corner. >> However, in the following paragraph, you might want to put or designate. Hey. >> Ah, yes. Yes. didn't catch it there because we were like uh I was I was discussing it up

083here where I was like nope um >> the when it's when it gets to like meeting with the city emergency management person we're going to we're going to make sure I can get a hold of that >> but for developing the administrative guidelines we can put designate >> y after superend >> so uh that would be age two yeah >> paragraph three line Then what we'll do is we'll go through again with another fine tooth comb between first reading and second reading to catch any of those other yes >> superintendent and or their designate. We we always end up >> catching one or district to WSD or whatever else, right? Um and our policy gives us the right to just change those and not have to bring them back to the board uh if it's

084um you know uh grammatical kind of changes that don't change the u method of the of the policy itself. So definitely >> all right. Thanks. Anything else? >> All right. We're moving on to item wisby resolution discussion and I'm going to let Tammy take the lead on that. uh just to you know I mean give people a brief >> overview. Okay. So um I'm the W was designate and next week we're going um I sent you all the spreadsheet that has just a brief synopsis. So I'm really just looking for direction from the board on how they want me to vote. If everybody on the committee decides you know we're going to trust your judgment vote however you know whatever speaks to you I'm good with that too. So it's really up to you guys.

085If you have any questions about the spreadsheet or the resolutions, I do have my notes in front of me. I have notes that I'll put down if if there is a specific way the committee wants me to vote on any of the specific resolutions. Uh so I have it available next week Thursday or Wednesday. Please Laura, go ahead. >> So um number 10, decoupling of public and private school funding. >> Yes, >> there's one that's >> and there's 11 as well. That would be support. >> Okay. So, >> that's a strong support there. >> 10 is support, >> right? >> Yeah. Same thing. >> Okay. >> Absolutely. >> Yeah. >> And then so then opposing decoupling, we would obviously name a Right. >> Right. >> Any other thoughts? >> It really depends on the details.

086I mean, they're they they paint with a really broad brush. I'm familiar with decoupling because of our referendum discussions, >> but um with these other resolutions, I mean, depending on how you write it, it could change the meaning. So, I'm not comfortable throwing my hat into those rings without having more information. >> I'm with you. Yeah, I I had the same feeling reading through those >> because there there there are ways where I like I could see a really good reason to and and a good way to the couple and then there are other ways where I'm like, "Oh, why would we do that?" >> Yeah. You know, >> the last proposal was really hopeful and exciting and I'm hoping we bring it back. Um, I think I think it didn't move forward just because

087of the timing, but um I'm going to be revisiting that with our legislature and I I hope to get some help. >> The the encouraging schools to participate in WIA policy mate making. Is that the one you're talking about? >> No, just I'm still talking about the coupling. Sorry. >> Okay. The decoupling. Okay. Yes. Uh Jared and I were talking about this when I got here earlier and I said that's going to take a long time and he said many times we allow the person who's there, you to vote their conscience after we've done a little discussion. >> Yes. >> Because sometimes does wording ever change when you're there? >> Yes. They can make a motion on the floor to change the wording. And the reason why I included the turndown resolutions is because the

088district that uh wrote those resolutions to WASPY if they're in present if they're present they can come to the floor and ask it to come to the floor even though WASPY did turn down those resolutions. >> So if we submitted a resolution to WASBY and they said no we're not going to go over this and I was on the floor I could make a motion to bring it to the floor and we'd still have to vote on it. >> I thought that was the case. Yeah. Tammy, I got a question. >> Yeah. >> What do you got on the WIA? >> Um WIAA, there was a resolution. It's resolution 12. Um it repeals uh something that's already some some WASBY regulation already 9 or 3.96 that encourages WIA to require regulation of onsafe training methods

089and performance and enhancing drugs. Um, and it creates to support encouragement of schools working with WIA when necessary. >> You got thoughts on that, Carl? >> So, I personally do not think that they should repeal 3.96. I do not think that they should allow unsafe training methods or performance. I think I don't know why they would do that, >> but I don't think that's I might be misreading it. performance-enhancing drug. >> I don't think the point is to repeal and not have anything about that. I think it's to it says repeal and recreate. So, I think the point is to rewrite it in a way that encourages schools to work with we uh whenever uh >> I guess I do not support that. I do not think we should encourage uh student athletes to take

090any performance enhancing enhancing drugs. I don't really care if you're in the best district that normally gets, you know, I worry that if it goes to the school districts, you know, it I don't think there should be any school district that has the ability to I potentially encourage their star athletes to take performing enhancing drugs because they might get a stadium donated from a college or something. >> All I got to say to that is, are you kidding me? >> Well, they're not saying that. They're just saying they want to remove that from there, Carl, and then like kind of leave it to the schools and WIA to dance around what they think is best. >> Well, and I'm wondering what the rationale is for that. Is that because there are other reasons that people

091take performance-enhancing drugs that aren't explicitly or at least allegedly aren't explicitly for uh enhancing their sports performance. I think that could very well be. I I would I would agree with you guys generally. I think that uh we should have a strong >> standing to respect the independence. of a process. Um, it would be interesting to me while you're there, Tanny, >> to ask the question about that one. What are you really getting at here? What do you really want to do? >> And because I kind of read it like Sam did. >> Under what circumstances is it acceptable for someone to do that? >> Yeah. Yeah. Why Why would you do this? >> Yeah. >> Even though I read the rationale, it didn't really give me the answer. >> Yeah. >> Okay. Does anybody

092want to add any sort of specific strong feeling about any other resolution? >> I have a question. >> Yes, please. >> To what extent uh do you want us to take minutes uh for each of these pieces for you uh as it relates to this meeting? because we can we can say uh simply the board members had a discussion and gave you the the charge, right? Or we can take down each of these pieces so that you have them to refer back to. >> Oh, I'm taking my own notes so I won't need your minutes. So, whatever. >> We'll just do a summary that says you had discussion and uh the board members gave you feedback. >> Yes. I just prepared to have a notebook ready for WASBY. So when we had this discussion, >>

093just wanted to make sure we >> we captured and supported whatever you needed. >> Um I do have uh one other policy on here that I would bring up that would be policy or sorry not policy proposal number seven universal state covered meals. >> Um we've already talked about this. Presently Watertown does have uh meal assistance. This is something that's been talked about for at least the last four or five years since there was a big blow up in Wacaaw about it about five years ago because Wauaaw considered not taking federal funding to prov provide it >> and I think uh the board member uh board members at the time provided a very good rationale um I'll I'll point it out by reading the uh Oaklair's rationale create it says the WBY supports state legislation

094establishing and funding free universal school meals The problem with with a proposal like this is there's no such thing as free. Yes. >> And this is this is proposing that we balloon out um the amount of money that's spent on these meals and they're not it's not money being spent on meals that for people who need assistance because we already have programs for that. It's money being spent on meals flat out. Um their rationale is that right now we have a budget surplus. The problem is once you promote something like this, it's there for good. And if your budget surplus turns into a deficit, doesn't matter. It's it's there for good. So I I would personally say that we should uh we should oppose this proposal. >> Okay. So that's a name for that one

095too then, >> right? My my concern with that is that it would be nice to have an unlimited pot of money from knows where. Yeah. >> But um if you take if you start mandating money >> away from education to to your your favorite cause, education is going to lose. >> Yep. Absolutely. >> So that's that was my concern with that one. >> It's not like you said it's not always going to be there. >> Yeah. So the Washington Post wants to complain about it here, they can do that. Any other thoughts on the WASBY uh delegate packet resolutions? I'm going to give it once more over >> guys. We're good. >> Knock yourself out. >> Yep. I trust your judgment. >> Will be on top of this. >> And uh sure they'll be talking

096about me after I leave the room. Carl for any What was that? >> Well, Christina and Norby and I are kind of gonna sit together at the delegate, so I'm sure it's going to be entertaining. >> Yeah. Well, you know, there you'll notice that they'll have acts of people like trying to vote, do voting block stuff. So, it might, you know, >> yeah, >> read read the room and you guys will figure that out. But there's like some delegates who year after year after year and I'm sure Christina this is her second year doing it. >> So she probably she probably alerts you to that already and maybe has an idea of who other people you you guys might want to sit with and of like mind and share. But >> I mean maybe she

097does. We haven't talked about it that far but I'm sure it's going to be quite entertaining. Dave, >> I'm gonna watch. >> You should. Um, and then just for clarification, if Dan, Julane, Greg, uh, you know, if any of our other board members are sitting at home, Linda, she's the only other one who's not here, uh, and you guys have something that you want us to mention or you have some strong feelings, contact Tammy. There's time. Oh, yeah. Uh, besides that, that's the end of our discussion period. So then we're moving on to item number four. If we have no further notes on item F, that's policy new and major revisions of which which we have none. And that puts us into future agenda planning. Uh we're still on for February. That's our regular on

098month. Um anyone have any notes or thoughts uh of anything you'd like to see on there? >> I'm not sure if you saw my email from the other day. Um, but so February 11th, neither Sarah nor Jared are able to attend due to we were wondering, Sarah and I were wondering if February 17th would work that night for the February um meeting. >> What day did you >> Oh, but that's not a head. >> Normally we have it on a Wednesday, right? Yeah. So it would be uh what is it at service that same service? >> Yeah. Uh Ed service is the week before. >> Yeah. Service would be the week before I believe. Yeah. The second one. >> Yes. I'm sure I would >> try. Any other thoughts for planning? Anything anyone else would

099like to see come up? >> Policies. I'd actually like to bring the um the $20,000 limit approval policy back up seeing that the only thing that stopped NEOLA from going through the system was was us seeing that. I think we need to discuss how much curriculum is purchased under that price range to see if that's something we need to look into. >> I'd be happy to look at it the Yeah. Mella. Yeah. Um, so the only thing that I would say is if Carl wants to look at it at um at a fiscal first, but I mean you're here and uh so is everyone else. So I mean wherever you guys want to start if you don't have a preference, we can start it here. >> But we have already talked about it. I don't

100feel like there's this would be my push back. The policy committee is more for language language and other things. If we're looking at the specific dollar amount and we're talking about reasons for the dollar amount, I would say that we should put it on. >> Okay, I'm good with that answer. >> So, let's uh I mean that's not exactly for this, but we can still make that an action item to bring that around to uh the upcoming fiscal committee. >> And we could even put that there if you wanted to, Carl. >> Would you be okay with that? >> Okay. >> See what they say. You want it on the agenda for next week? >> The agenda? >> Yes. >> For the 19th. Okay. >> Awesome. All right. Anything else? All right. If you have

101any thoughts, you can always email me as long as it's a few days before. Uh, you know, try to get it in by the uh by the Thursday or Friday before. All right. That takes us to action items. First, we're going to look at past action items. We have almost all of that taken care of. really the only one that we haven't uh looped back around on yet, which we did hear about, was uh policy 0164. Um so you brought that up in a different meeting. If we can bring that back next month uh about the uh official newspaper. >> Oh yeah. Yeah. >> And uh yeah, the legality of removing that. So what we heard from legal counsel was that there is no legal requirement to have a specified official newspaper. So, if we

102can bring policy 0164 back next month and we'll have a discussion about that. Awesome. Thank you. >> Could I make a comment on that? >> Yes. >> Could you bring also along your what what it's costing us you know that we know >> annual like our last year's fiscal uh commitment to the newspaper for >> do we budget for that in the first first round? I mean first thing we >> Yeah. I mean we have we have a general like u marketing advertising budget. >> Okay. >> Yeah. So how much comes out of that? >> And then and then all those expenditures are paid out of that budget. >> Yeah. >> Okay. >> All of the ones for like to know just what how much is budgeted for that. >> Right. So, I mean, >>

103do you want to know just how much postings cost uh related to that policy or do you want to know how much we're spending at the newspaper in general? >> Yeah. >> Okay. >> Good question, Carl. >> Oh, I have very deep feelings about this. >> Deep feeling. >> I believe it. Uh, okay. Well, that being said, um, Lynn, can you give us a recap of our action items? >> My test, my test of the night. Okay. >> So, for policy 74 and facility security, we want legal counsel to review letter B and follow up with appropriate language to ensure the safety. Um, send the policy that relates to registered sex offenders to committee members. I can email that to you guys. >> Okay. And then policy 7455 accounting system for capital. We need to

104ask Miola about um leased equipment the 3 to 50 years and then furniture and equipment the 3 to 50 years to see if this is accurate. >> Um why the change and where that where did that information come from? We'll also ask Hawkins and Ash our auditors as well. 7430. >> We'll ask Hawkins and Ash. If Neil says, "Yeah, 50 years was not a mistake." >> Okay. >> Then we'll ask, but if they go, "What's a mistake?" I don't need to ask H and Ash. I just go like, "Okay, we figure." >> Okay. >> All right. I changed that. Awesome. Okay. So, 7430 safety standards. We need to strike the word significant in the last sentence of the second paragraph. 7440.02 smart sensor and monitoring technology. Um we wanted to find out if we have

105smart sensor and monitoring technology devices in the district. Um we should check with Kevin on that and report back. Also in that within that policy I missed a superintendent changing superintendent to superintendent or their deputy. So I have one more part of that 4440 >> not only asking Kevin if we have them what do they sense >> like what what are they designed to like they're they're because that was your big question like >> well I didn't know the it was so big I didn't know what a smart sensor does you know >> does it like collect like ad data or something like is it gonna sell me a canoe minority Yes. >> Talk to you. You're in trouble. >> Then 6110 grant funds under the heading grant proposal development letter A adverbage of the

106WUSD as determined by the administration and or the board. um if granting authority was educational um stipulations. Okay. How many grants do we receive each year and how many are under 25,000? We wanted to look for that information. What kind of stipulations have we seen with them and how many come with um with stipulations? Ask um Scott why the cost principles area was removed as well. >> Okay. And then I question I have a question in here for myself. Um Harl had asked about this these the 6,000 policies coming to fiscal. Are you asking if all of if are you saying that all of the 6,000 policies in the policy updates come to to fiscal? Like >> I want policies I'd like to bring to fiscal are 6110 >> and do you want them at

107this at this next meeting next week? Please. >> Okay. 611 >> 61 1 2 >> 6 231 >> 6231. >> Right. >> Okay. >> 7450. >> 7455. >> All right. So then if these are going to fiscal on Monday, will we be sending these to first read? >> Um, send them to fiscal and then it'll be your responsibility to send them to first read >> From there, unless you have serious back here, >> they don't need to come back here. >> Okay. >> No, I I I trust Carl because you're not going to be looking at language. You're going to be looking at nuts and bolts. Yeah. Okay. So, I'm making a note to send a first read after fiscal if there >> and you're all invited to participate. >> Okay. Okay. 2522 library media

108centers. Um well first of all and I hope I have this part right on page three at the bottom of the page. We wanted to change the verbiage from policy shall uh the book shall remain a available in the library during the review process to be immediately removed from but we're creating a subcommittee regarding this policy. Um the makeup would be the a member of policy committee, ed services committee, curriculum committee, and the administrators in charge of those curriculum comm uh those committees, which would be Sarah, Jenny, and Jason. We'd also have a librarian, and then we've asked that Jason be in charge of the subcommittee to help coordinate. He'll work with um Sam to do that. >> Yes. So that might have been my misunderstanding, Lynn. I thought that that policy is what was

109in place. I was misunderstanding that it was the 9,000 policy that is currently in place. So that was my mistake. >> Okay. So I'm gonna take that out. Okay. >> Because I know where we changed it in that one. So that's why a little confused. >> Okay. So then the 9130 on page three C number C change advisory to curriculum. Mhm. >> Then E. Do not accept the change and use the existing sentence, but also replace the word may with the word shall. >> Yep. >> In the first paragraph, change the word equitable to unbiased. >> And line five if you want specifics. >> Thank you. And then Sarah O is to um investigate the time frame of complaint process with the attorney. And then I'll and then when people have the right to bring

110uh bring forward the complaints disclaimer um talked about a disclaimer of questions, concerns or complaints can be brought forward at any time to the board. It's at the board's discretion if they open appeal, open an appeal even if after the time frame after other avenues that have been exhausted. Um, these are all just things we're looking into, right? Okay. Any complainant shall be given a copy of the policy or policies need to address their concern and we should add that under the heading guidelines for consideration of matters brought forward under this policy as its own verbiage, not an added letter. So, letter A. >> So, we're moving the bullying policy to February to the February agenda. We're moving the 5530 to the February agenda. All of the NEA singles can go to first read. Um,

111and then the in the on the second page, third paragraph of 7510 use of district facilities, I need to change superintendent to superintendent or their designate. um we need to send that purchasing policy to fiscal for Monday night and then we're um for February we're bringing policy 0154 meetings um to the February meeting and then we're also looking at the how much we've spent on um postings with the paper as well as our spending in general. Um so I do have a question. So 9130, are we gonna bring that back as a as a um discussion or not? >> Yeah, I think it's got to come back here. >> Yeah, I think it's gonna have to come back. Yeah, there's enough to read at all. >> There was too many concern >> and uh it

112was uh just a a typo, but it's 0164, not 0154. Correct. Unless my >> Did I say five? >> Yeah, you might have you might have just misspoke. >> Sorry. 06. >> Well, there you go. Good, good, good. Yeah, I just wanted to make sure we didn't accidentally have a >> Yeah, something. Did I miss anything? I think um one of the things that uh we need to maybe denote in the 0164 is the the piece in statute u the thing that we have to uh produce in the paper which is our notice guidelines because I think we we still have to do our annual notices. >> Yeah. Yeah. There's a number of guidelines at the beginning of the year. There's three things that I'm required to post, >> right? And so like we we

113should share how much that cost. >> Okay. Is what I'm saying. >> Oh, I see what you're saying. >> Like because because there are some things that even if we don't use a paper or record and we don't uh publish some of the things that we >> we publish now because we like to, right? If we move away from liking to publish those in the newspaper, there are some things we still have to publish. I want to know what those costs are for you as well. >> Yeah, like our type A notices for pre-elections as well have to go in there. >> Absolutely. >> Great. Any other questions, folks, before we leave? All right. Well, uh, with that, the, uh, committee meeting is adjourned. I'll, uh, see some of you tomorrow morning. Others might not

114choose to come, but yeah, see you guys. >> All right, you guys have a great night. >> Yeah. Nice work. My husband is going to be so surprised before 7:30. I'll call you. You guys, you guys have a great evening. >> Thanks, folks. >> Night tomorrow.