09/08/2025 Board Committee Chair Meeting

001meeting of the board committee chairs to order. Pull up my agenda here. >> I couldn't get these to work. I'm good with this stuff. >> First order of business, we we do have uh new the new collective board collective amendments. It's not it's a fresh copy. Uh I don't know how finalized it is but we do have we the subcommittee met >> it's just a draft. >> Okay. >> Right. The subcommittee met worked with all the attendees to make a draft. It's going to be discussed at planning. Okay. >> And then at that point adjustments can be made and then it will be um recommended to the full board to at the board meeting this month. >> Okay. So mostly the purpose of this this meeting is meant to be more of a check-in than

002it is anything else if we um get a chance to discuss a little bit more about u where we've been where where we're hoping to go and the such the um I also wanted to try to weave in a little bit of the collective commitments that uh the board uh has already discussed about a little bit and and a little bit of of the rough draft as it pertains to um your roles as committee chairs. Um so the the first I guess the real action item or agenda item would be like participation and uh in the past um it was uh I don't know up until recently it was one of the one of the uh practices I guess I would say where if uh individuals that are not on the committee attend the MA

003meeting, the committee meeting. They uh they did get a chance to participate, but uh the committee chair would typically allow for everybody else on the committee to chime in first. um that that was a practice that was some I mean somewhat rigidly enforced among certain chairs of committees uh and has been somewhat of a bone of contention at at some point and I' I've also noticed uh at this point in time that we've kind of veered away from that mostly it sounds It seems like uh if that's if that's the case, that's perfectly fine with me as long as we're consistent in that and we're still being able to run an efficient committee meeting. >> I haven't seen any problem with letting people engage as they see fit and not making them hold till the

004end. >> Right. >> Me personally, I can I can't speak for Dan or Carl or Sam, but >> yeah. And and I guess that's where I highlighted a few things in your collect the collective commitments that were put together. Um, one of them being that uh that we acknowledge that good decisions come from thorough and robust discussions. um that we will disagree with civility, dignity, acknowledging board decisions as official as official action and we encourage each member to be engaged asking questions at any meeting. So I I feel like that that still stands, you know, true and and it it allows for that robust discussion if you're uh as a chair, you're calling on individuals that care to participate so they feel included in the the discussion. Any any thoughts on that? Um I also

005see here that uh pause we should be practicing actively listening and pausing raising hands during discussion we and that should be observed and encouraged definitely keeps for an orderly processing committee meetings. Um we will focus on government governance supportive supporting effective management by asking administration for full documentation and data. Well, that's I would say that's still part of participation, but that's um I think that the I think administration generally ser strives to provide as much data as necessary for um the board to be able to um make make decisions moving forward. Uh but in the event that more data is needed on an agenda, I would say that it would be up to you to make sure that you're meeting regularly with the administrator that is tasked with your particular committee. Um, and making sure

006that that data is there and and that that um that if other members of your com committee or board members ask what's likely to be discussed that you know you might want to um seek that information somehow in shape or form. Has there been when it comes to participation? I guess it kind of falls under participation perhaps. Um, have we had um any concerns about how one interacts with the administrator that is um assigned to the committee? >> In what regard? to making sure like that that um meeting time that you're able to meet and collaborate with them ahead of the particular meeting. >> Well, I have a standing meeting with Jason. >> Okay. >> So, planning school. >> Okay. >> Um I'm sure if I ask for one, Margaret will give me one. >>

007Okay. >> I can't speak for Carl or anybody else, though. >> Yeah. Yeah, I've never had a problem getting a hold of uh Jared within a a day or so of any questions that I've got, which I I think is totally acceptable. You know, I I think a 24 to 36 hour kind of window for that is is great. You know, either the day after or the morning after the day after is fine. Um as long as we're not two days away from the meeting. But again, I generally we're having meetings way before way before a week out uh to discuss what's going to be on there. Yeah. Um, no, Jenny and I are really good. Yeah. >> Excellent. Excellent. >> Sarah's an excellent girl. >> She knows her business. >> Um, pro perhaps that's

008a good thing to hear. Perhaps along with participation, um, one one consideration. uh not necessarily a hill to die on, but probably uh something that we should consider as a board is that um much of the administrators that participate in your particular meetings um they they uh their dress is more like professional uh business professional and um if if we if they're held to that particular standard. Perhaps maybe as a board we can try to uh model that type of uh dress dress as well to try to um be more uh professional uh business professional business I'm sorry business casual rather. I'm not saying like a three-piece suit or anything, but you know, >> yeah, I think you're talking about um the basic guidelines for grass as far as like as far as staff or

009administration would be concerned in the district, the same standard. Yeah, >> I think that's I think that's generally been the case. The only thing I can think of there, this is getting a little bit in the weeds, but let me clarify. I can't find it right off the top of my head in here in the uh admin or in the policy manual, but I know that I heard someone say something about wearing shorts. Shorts are not prohibited for staff to wear, are they? Staff are allowed to wear shorts. No, actually actually um to be honest, the the the staff dress and grooming is um a little bit um a little bit more laxed uh than some other districts or other schools tend to to be, but there's still an expectation of professional appearance, >> especially

010when it comes to like uh the kind of clothing you need to do your job, right? Obviously, our fire had teachers, right? Um some of our OT's and PTs who are getting and moving around with kids. Sure, it's you know when the weather gets warm or they just need it for exercise purposes, they're going to do it. They're going to wear shorts like that. >> But we've also said, you know, make sure that there's shorts that, you know, conform to professional look. Don't, you know, we don't want just bedazzled bling just because you're wearing shorts. We want to make sure that they are athletic shorts for athletic purposes or you know, you know, half slacks is what my grandma used to call them, right? They were like made of slack material, right? Not made of

011just jogging pant material, right? Like, you know, that's that's what I mean that's what my grandma used to call them, half slacks. That's what I call, you know, it's it's nice to see you. >> Sure. And I got you a pair of half slacks. That's what grandma would say. I mean, she she did uh in certain occasions, right? Because like that's what you wore. I mean, if you were going to have some bare leg and you were going to a nice function, you didn't just wear jogging shorts, right? >> You you wore something that looked more professional and maybe even had a belt on. You know, we try to we try to make sure that >> you know they conform by having a professional look. That's that's what we've been talking about, right? That's the

012whole that's the whole reason for the dress and grooming upgrades that we were trying to do, right? Is to have a more presentable look, a professional look and feel to um our organization. >> Definitely. I don't think that's a problem. I don't think I've ever seen a board member show up dressed >> right >> in a way that's not fitting for the setting. >> It's just I mean, if we're being honest here, Sam, I'm certainly not dressed for the setting. >> I don't know. I think >> no because a business a business casual look is um I don't even think Dan would be dressed for the setting because he's wearing jeans and business casual is >> yeah wearing shorts >> it turn >> well well and I I get it like committee meetings can seem

013a little bit more lax and it's not like it's like I said it's not the hill to die on but it's something to keep in the back of your mind that like you know it's things that parents pick up on. I guess I I guess the difference is they're they're an employee of the district. >> Yeah. >> We are elected officials. >> There is a certain standard that the district has for administration in the building. >> Sure. >> Um me personally, it's not a hill I'm going to die. If everybody says yes, then I'm on board with it. But me personally, I I am not in a role every day where I need to dress professionally. If that's the expectation of the board, I'll do that moving forward. But I personally don't. uh my opinion

014should not be any more or less valuable because I did not walk in here with business professional attire with staff members or administration I'm working with >> 100% agree with you. >> So I'm good with however way it goes. I just >> Yeah. I won't come in wearing uh swim trunks. >> Go ahead, Julie. >> So I just want to make sure that under the previous conversation I'm not a member of this group. >> Sure. And and just to clarify for all the people who might be listening, I'm coming to these meetings even though I'm not a part because I think it's very important that I get as deeply entrenched as quickly as possible. >> So um to clarify it, we're talking about business casual, I think, which is um business casual could be today

015what Dan is wearing. Um and I'll tell you why I think it's important. I think that the we're being very closely watched. >> True. >> And if we want to be treated as professionals and be a professional board that it behooves us to elevate things maybe just a a little bit. Um that's my that's just my opinion because I'm trying to be sensitive to what the um the expectation is for our ESC staff as well as our teachers. Um, I was in Douglas last week and I was in Shures today. Um, I thought the dress code amongst the staff was handled well both places. School wasn't in session when I was at Douglas was in session today when I was at Shers. So, um, I saw both, you know, things, but it would seem to

016me that reflecting at a minimum a business casual, which I'm looking at the policy we just passed, >> it says business casual is considered most appropriate. So, and that's the reason that I think that it's important that we >> hold ourselves to a standard. >> Yeah. >> Not to make people uncomfortable. I don't think anybody should have to go buy a new wardrobe. >> Business casual is pretty easy to come by though. >> Yeah, business casual today is a lot of things. >> It is. And and it really depends on the market you're working in. For instance, we we work with students every day, right? We work with children every day. And so business casual for us maybe um on Friday when they're having a football game, it's spirit day, right? you're going to have

017on a Gossling sweater or sweatshirt or or a a t-shirt for the building that they have. They're all they they bought a t-shirt for each building each year, you know. Um and a nice pair of jeans, not the pair of jeans that you're going to work on Saturday around the house in, but you know, a nicer pair of jeans, >> right? I think that that's totally acceptable under our dress code. I I think it's fine for us to say that that is something that um conforms. I mean, and and it works for our students. >> Please tell me what's the difference between nice and nicer. >> You know, we don't want to see any of those dirt stains from your garden on your jeans, Carl. We're talking that I'm out there working. know, you know,

018I've got the pair of uh jeans that I have in my closet that are these are for work only. And if I put them on and I'm not at work, um I know I'm I'm gonna make a mess of them and I'm going to have to go buy another pair of jeans for work because they look nicer. They just do. Thank you. >> Ori's gonna put them on and say, "I have on my work jeans. I'm off for the day." >> I have on my work jeans. I'm not at home for the day. Great. >> Yes, sir. >> I'm willing to live with whatever we decide. It doesn't matter to me. >> Sure. No, I'm I'm just I'm just throwing it out there because I don't know where where else it would fall. uh and

019and where where else to have that like you know just keep in the back of your mind type of thing that >> well since you have the board commitments there maybe you should put a little note because it's not on the >> and then we can bring it up in planning to add that as a board commitment that we will uh present oursel business professional business casual >> business casual because you get business professional then you're talking >> tithe Yeah. You know what? >> Nobody wants that. >> Maybe a little flip-flop ties. >> Very good. >> Been under those conditions for years. >> I would use the language that's in the professional staff dress code. Um I wouldn't even necessarily say business casual. I think there's another statement in there that says something about um

020um we will attend meeting. Maybe we could say something like we will attend meetings clean and presentable for the work that is that's in front of us or something like that. I can't remember exactly how it's pulled up. I would have to go back to [Music] >> All right. >> I do agree with her. Uh what's your thoughts? >> All right. Um was there any any other thoughts about participation that anybody had? um whether it be uh for instance uh I think what else would fall under that would be um uh the what is it public input participation um >> maybe this would fall under please direct me if it doesn't but >> um I'd like to discuss possibly moving ed services to the evening so I can participate in those meetings >> yeah 7:30

021is Honestly, pretty inconvenient time for people who have work schedules because then sure it's good for the first hour, but if you're going to have a more inepth in-depth discussion like we're probably going to have tomorrow, you start getting into the 10:30 11:00 area that's getting really tight. >> Um, I think that and also if you're taking into account people having schedules within the district, it might be a little bit better, I think, for people to uh to be attending, you know, after school gets out for the day. Go ahead, Jared. So, My understanding is the rationale for keeping ed services uh right right around the school day. Yeah. >> Is because that we oftentimes have many many teachers who come and present and talk about things in their classroom or in their program or

022or whatever. >> Um and having them during their workday is important for us to to do. And so if we start at 7:30, they're mostly on their work day by then, right? and we can try to get them done and back to their classrooms or their buildings, you know, and we try to put them on as quickly as we can in the schedule, but we do try to help them uh cover classroom if we need to. >> But then we can get to their workday. >> Otherwise, we're going to have to ask them to attend a meeting after hours. Uh, and we can do that, but then that would most likely be paying them to come back because it's not part of their contract date. >> Okay. >> Don't we Sorry. Go ahead. Um, I

023was going to ask if we could have a breakdown of how many teacher presentations we have a year at at services at these 12 meetings that we have a year. Um, just because I think that depending on the frequency because I know I've been to quite a number of them and we haven't always had teacher presentations. Um, depending on the frequency, it still might be worthwhile for that. Or we could even just occasionally have a separate presentation time if we really need to. it seems like it's rare enough and with the availability of most board members that would be I think I think that that you think would be a little bit more appropriate. >> Like I just I'm I'm kind of thinking back uh to um the last couple of months worth of um

024ed service meetings. I've noticed that there's been uh people from ecampus that was that were presenting. There were people from uh you know from like Sarah Tarpy was here and other uh coordinators were here. Those are all staff members that are contracted to work um for a set amount of time during the day. Uh and they're not uh it's not a typical job uh expectation that they uh spend additional time outside of the classroom for for a board meeting. However, um I guess that could could change. Um >> I mean, anything's possible, >> right? >> I just want to make you under make you aware of the why behind where it was stationed. So that way if we do change it, I also have to tell you the what we would have to do to

025make sure that we change that and and you'll have to decide is that, you know, part of the new culture that you want and and so on. And I'm I'm okay listing and hearing whatever it is you want. I'm just here to give you information. >> Go ahead. >> Okay. So, I we currently have staff members come to many other meetings than just said services. Correct. Like there's been a number of presentations I've seen since monitoring the school board where staff members have come and just showed leap or um >> sometimes that they ask if they can come to like a regularly scheduled board meeting, but I don't know of many that come to like policy or fiscal. But if I if in their line of work they needed to, we would as a district

026reach out to them to say policy needs some information on such and such. Are you able to meet this meeting time? They're they're not doing it for free. Correct. I I'm hoping anyways. They're not volunteering their time to come and present to they have been lately, but that's also because uh we we try not to ask very often and when we do, right, we simply say, "Hey, this is coming up in the board meeting. We'd love to like for you to come and present." >> Most of the time, if they're there, they've like asked to be there. Um, but we're also at a different time than like historically if if union negotiations turn around, right? They could certainly say, "Hey, we want to make an issue of this and um want to address the pay

027situation for that, right? They could do work action. This is not part of our contracted normally contract today, right? They can still attempt those things right now, but they're going to run into a wall really quickly when you say, "Hey, you're supposed to be here anyway because they know the final arbiter is you right now." Right? And and so, you know, I'm just telling you historically how it has gotten here and things that were considered also thinking telling you things to think about, right? And you decide what culture we want. Um, but I also know that if things do change, right, and if they don't like what we've asked, they they certainly can look at that very differently if things change. I don't know that they will. I'm just telling I'm just trying to say

028here's things to think about when you make your decision. I I do think I do think that um the participation that you're likely you're likely to get better participation from staff during the day uh during during school hours uh with ed services being during the day. Now, I I guess I I could also see an argument where does it have to be at 7:30 and it'll be at 8:00. >> Well, that makes the problem even worse because now you're cutting farther into, you know, I'm having to cover the buildings more, you know, like there there's there's pros and cons to everything that you're deciding. And again, this is what I always tell you guys. If you're making the right the decision that uh best supports the district, right? Um then you won't make a wrong

029decision. It's just having to talk about how why why we're doing it this way, right? I just, you know, I want you to think about everything before we just it's not just as easy as let's move a meeting. there there were other reasons why they had the meeting where they did, right? We want you to be aware of them so that way if you do decide to move the meeting, I can help you communicate the why behind that to the staff and say, "Here's here's the things all that they thought about and here's why they're moving it." Those are those are good questions to have. And I think I think perhaps maybe um perhaps maybe more of a strategic discussion at the board level surrounding that topic might be appropriate. Um also keeping in mind

030in the backdrop the the strong possibility of uh the formation of you know a new standing committee you know like if it were if there were if there were an let's say a curriculum review committee >> you know think about when when those times may also be um be had. Would it make also the same uh would it also make the same sense to have it during the day where you have access to staff members that teach those particular courses. So I I think that's a good good enough u discussion on that unless anybody has any closing thoughts. Um but uh >> I one more closing thought. I just I don't want anybody leaving here thinking that we don't and haven't called meetings outside of the day, right? >> Because a lot of times when

031we do curriculum review processes, right, we we we bring people in over the summer or in the evening or what have you. Um, you know, I'm just wanting you guys to know and understand again, think about what it is you want so that when you choose that, we have a good reason or rationale and it's not just I just want to move meetings so I can attend, >> right? Because >> I mean, I think that's a good reason for somebody that's supposed to be representing their constituents personally. I understand but also know that that that decision may come at the opportunity to have others not attend right and they'll say I don't know why that's the case because now I feel like I can't attend right and will it get you as a board in

032total what you're looking for and it might I just want to make sure again those are the things that we talk about and I have no judgment on it and I also I'm just being honest with I also agree that you can't run a committee meeting if there's no board member that can attend it, right? >> So like that doesn't make sense either. So I do think there is some prioritization there of what's important, >> right? >> Yeah. I also know that there's plenty of meetings that happen where I can't attend and I have to trust that I'm going to get an update or you know things that we're seeing because I can't be at every meeting either. I just can't, you know, like you guys had a subcommittee meeting the other day. >> Yeah.

033>> Sam, I don't I don't exactly understand what you were suggesting. I mean, were you saying that um you could have some meetings in the evening and feel like every other month have an evening meeting rather than a morning? >> I think um it dep it depends. I think it's I think it's open. I think there's a lot of different options. So, if you were to like Craig was talking about there potentially being a uh distinction between committees to specifically discuss curriculum and committees to specifically discuss um uh other aspects of educational services, I suppose because curriculum is such a huge beast that it really needs its own meeting. So, you could have those take place at different times potentially. that might not be the best distinguisher for morning and evening uh meetings, but something

034along that line certainly. I think overall though, um when people are contracted for the job of teaching or being in the schools, being here until potentially noon is cutting them out of most of their workday and it's cutting any board members who do have jobs that they attend during the week out of most of their workday at that point as well. So, there's something to be considered there. I totally hear where you're coming from, though. And this is the reason that in the past it's not something that I've totally brought up, but if it's being brought up by other members of the board, I do think that there's something to it. Um, and I wonder if there's a way that we could find a medium there. And again, my question is, is once a month

035for one set of educators, whether it's administrators or other staff in the district, is once a month comparable to the amount of potential setback that you have from not having other board members in attendance, which could then significantly increase discussion time down. And again, I'm not putting that out there before like at you. I'm just putting that out there in the air. And these are things that I think about. >> I agree. And one of the things I've been thinking about a lot lately too is, you know, I I wonder why uh why we're continuing to hold on to the this vestage of committees when it seems like most of the board is in attendance. Like why don't we just have a weekly board meeting, committee of the whole? And if it's committee of the

036whole, you can still actually pass things. You don't have to wait and have it come back again, you know, uh, three weeks later. You can have things that are set on the agenda that are are resolutions and things that aren't resolutions, right? And you can start saying like on the first uh whatever day of the uh week, you know, month, you know, let's just for a sake of putting in a day, first Tuesday, right, of of the month, it's focal points are HR and whatever, right? Some of that's going to be work working to work on stuff. Some of it's going to be passing to pass stuff, right? But then you just kind of move away from committee meetings in general. still have a board member assigned to certain people for topics like you know

037yours will still be head services type topics and yours HR and and planning type topics and so on but why call it a committee meeting and then just rehash everything that everybody was there for for anyway like just have four board meetings a month. >> Yeah, I think that's an interesting idea. I think um as I talked about at the uh at the board development uh group meeting that we had at the library of the high school, I think it's really important to have a cooling saucer effect in government. So I think that not moving too quickly is actually an important function of government. You should be efficient. You shouldn't waste your time, but you shouldn't seek to get things done as fast as you possibly can because that's where mistakes get made. So, I

038think that one you one you'd be losing the cooling saucer effect of having it go to committee, having people think about it, be able to review it, and then come up for what could potentially be important further discussion at a full formal board meeting. And then the second issue is you're losing a little bit of the distinction in focus. Right now, we functionally do have what you're describing, but we have the advantage of not moving too quickly or too hastily on that subject. Now, I mean, if what you're proposing is uh we would have a meeting where we discuss policy and then the next week we would get together as a board and we would pass that policy. If you're talking about discussing a policy and then passing it in the same meeting, that seems

039pretty hasty to me. >> No, I'm not discussing that. Yeah. I I'm saying that you you effectually give yourself four opportunities a month instead of one board meeting, >> right? Where you can put stuff and you might say, "Listen, uh from from work time to it being on a resolution, it has to be two weeks apart, >> right? So if we're on the first first meeting of the week and it's HR as part of the discussion, they they don't get anything passed until the third week." Yeah. >> Yeah. But that seems great. >> I just want I just want you guys to think of like if you're thinking of other meetings or other structures, >> the world's at our fingertips. And um you know, we're we're doing a lot of a lot of other things

040where we're we're having to put in uh and try to find dates for meetings that weren't on our traditional cycle. That's that's all that's the only reason I brought it up. Like we can continue doing this, but sometimes it seems like it's it's hard to find a date. One one thing I like about the committee structure. It's and and I've always felt this way is that um there are individuals that are taking up the mantle of the board's business. Um, in those particular committees, there's the chair of that committee and then there are three other individuals that are expected to be there on a regularly scheduled time period at a at a regularly scheduled time. And uh you know though I may like to attend those meetings, it's nice that I don't feel like >>

041the burden of being obligated to be there for that particular meeting. I do so that I'm informed and other board members find value in doing that too. I do because I I tend to if it's something particularly of interest I do like to participate and other board members do as well. Um I guess I would say uh um you know if there is a concern about productivity board productivity because of of that structure I'd like to hear it but I don't I don't know that there is a particular um uh flaw in the productivity of the board at this point, but I I'd be open to hearing what or seeing what other structures may look like, but I at this point in time, it's hard to wrap my mind around yet. Julie >> uh Vger,

042are there other school districts that have gone to the kind of structure where the board meets as a committee of the whole primarily? >> Uh it tends to be when like we're we're right for the conditions. What I mean by that is it tends to be in a place where uh there's a lot of commitment from other people and usually it happens when there's a board that is kind of newer on itself, right? Um where um you don't tend to see that where they have like a very traditional structure and maybe people who've been on the board for 10, 12, 13 years, right? and they they they've understood like the workings and the discussion points and they can easily jump on some minutes and ask a couple of questions and they're right back into the

043ball park, right? You don't tend to see those kind of school districts wanting to change up to a committee of the whole more often. It's more of a, you know, a situation like this where, you know, got newer board members. uh not everybody understands like as as much uh as some of those other kinds of boards where uh things are and and it takes more than asking a question or two and putting it into sequence. Well, see, I see it as the opposite that because we have been a board that's been in such flux since almost a year now of this kind of flux that it's more important that we have the ability to do the deep dive >> into these issues and and really um you know get it the information that we need

044and then bring them back to the whole board. Um to me that just seems like it protects us more right now as we get our feet under us. And you know, yeah, I I would also say that um it's interesting how uh observing the board prior to me being on it and that first year of my um involvement on the board, uh I saw the agenda go from something like what we see tonight for this particular committee meeting to what we see now which is it could easily become a four or five hour meeting for the regular board meeting. Uh and but I also noticed that uh because discussions are as robust and deep into the committee level, I noticed that the regular board member meeting goes way more efficiently, you know, because people people's

045concerns are being heard and addressed. And to your point, I think that's part of the reason that we've added in the opportunity for people to come and do public input during committee meetings because we're spending more time diving into fewer topics regardless of how many people are there. We're diving into fewer topics per committee and that's the real use of the committee is you have more time to discuss and think about it. The concern of a committee of the whole is that you have more topics per session and you have more people per session. It's okay to have more people or more topics, but you can't have both. That's when it starts to balloon out if you really want to have that in-depth discussion. Um, whereas changing time, which may or may not be a

046good idea. I'm not I I can understand the the perspective of let's move it. I can understand why we might want to keep it at the same place. But comparing those two, I think it's a little bit of an apples and oranges situation because we are talking about board members being able to dig in and do some of that deeper dive work versus in in moving the time to a later slot where a board member can attend uh and and and you know roll up their sleeves. We're comparing that to creating a circumstance which may actually make it difficult for board members to get as indepth with topics as they want to. I do think that there's value in in also um having an expectation within the committee structure that if if the committee is

047split on a decision, let's say it's two to two um that it just moves forward to the um to the board uh for for further discussion, you know, uh and not necessarily and specifically not a recommendation from the committee but a >> a strategic discussion >> as a strategic discussion the committee was unsure here are some of the pointers to consider at the full board meeting and then we have that discussion and that that's where I see um a meeting of the whole being that particular topic appropriate know but um go ahead Julie >> well back to Tammy's original question about changing the time for that services meeting. You know, I think it's just a it's a delicate balance that we run here because you don't want to get to the point in the way

048we structure things that you have to have somebody who's self-employed or retired >> um to be able to come to meetings. Um, I think especially with as new as so many of our people are, myself included, um, I think people are trying to get to as many meetings as possible so that they can learn as much as they can as quickly as they can. But um so I think that's the balancing act is you've got to protect your staff and you've got certain contractual obligations to them, but you also don't want to get to where I don't know about anybody else, but I get the question all the time. How much time are you committing? Right now I tell people I think I got a part-time job, >> you know. >> And you do I

049mean you do >> and I make like two cents an hour, >> which is great. I love it. >> So I I I will say this. Um that's a good point. However, that hasn't necessarily been the experience of of the situation that we've been I mean, it certainly can change where where um scheduling is a challenge for those who want to participate in ED services. But those committee me those committee members uh when I when I sent out that email in or when I sent it out in April must have been no it would have been uh May early May to set the committees. We were minus one board member at that time. So we had a nearly a full board. We had eight and um the one committee that was most difficult to fill

050was finance. >> Oh yeah. >> It was it was not Ed services. Ed services was like within like people's top two picks almost of of everybody with the exception of maybe Carl. So um it's just >> right. >> Yeah. It it it just there is an interest to to serve on that committee. I think that if somebody really wants to be on that committee and they have a scheduling contact with work, it's once a month and most of the time I think they're able to to make that accommodation at one time. You know, >> that's just an observation. I just, you know, it's and I'm just saying it's a balancing act, >> right? to be able to be able board members there and make sure you you have, you know, adequate time and you respect

051the time of your school >> staff and right >> and that's 12 vacation days a year. Just throwing that out there because it's not like I can say I'll definitely be in by this time, >> right? Well, well, what if we we look at a hybrid and have every other month be in the evening because a lot of the people that uh staff that we invite speak, there's maybe two questions of them. >> And so we could uh we could, for example, uh Lori's really big on the phone thing, okay? And if she can't make it in the morning, we could discuss that at that evening meeting >> and the questions that she would have of staff or whatever, we could get asked outside of that meeting. >> We the other option is and this

052has actually happened a lot over even before I think April, we could also have subcommittee meetings that have to do with doing further deep dive work around those individual topics which people are welcome to attend. And I mean that has its own difficulties where you're you have another meeting you have to organize it either here at the library there's administration that's typically going to it's it's going to be in their best interest to be present. Um but I think that could be another issue if you're talking about staff coming and sharing information might be a good opportunity to have staff share information take notes and then ask some questions and then do a deep dive where we work with the information that we have. Yeah. >> Um but that's definitely not something that I think

053we're going to solve tonight. That's a pretty big question, but definitely something we should keep on thinking about though. >> Yeah. Yeah. I I I kind of I I kind of appreciate the way that you think >> on that. I think that uh I think that Sam offers a creative solution too. Whereas, you know, perhaps maybe an evening subcommittee on that particular uh type of subject might be what one way to address some of that, especially if it is um you know, if we're we're having concerns about committee of the whole and yet um and yet there's a particular topic that raises to the level of more fullboard interest um that that might be more approp appropriate. >> Could we tape the presentations by staff and then view it in the evening? >> I mean,

054we'll have the uh we'll have they'll be uploaded on YouTube. >> No, you're saying could we have a meeting in the evening with like staff doing Yeah. doing a pre pre-recorded presentation? I I get it. >> Um you were going to say something. I'm sure I've got the same idea as you. Well, the issue is if you want to ask the staff a question. >> That's what I was going to say. And and not only that, but >> you know, >> I I believe in general our staff really really um for the most part wants to have engagement with you >> and and directly and they love coming to those. >> Yeah. >> I think that that's why Some of them may be disheartened to hear that that's not going to happen till six o'clock

055at night or 5:30 or whenever the start time's going to be for an evening meeting, right? Because some of them don't even live here, right? They would have to either stick around or or drive back into town or whatever, >> right? Um just things to think about. I'm torn on it because I I do think like an effective board has to do business when they are available to do the business. You have to like that. that is like I think something that would trump just about anything, right? >> But think of all the things that um you're looking for to do that business and um what is the most effective part of that? Having presentations uh emailed to you um that are recorded aren't as effective. They're they're not effective for you. So, just think

056of all of those things that um make up what you want to do and then we do what you need to do and we move forward with that. Well, one one other last point when it comes to participation. Uh if you choose to if your committee I say that specifically because your committee should be the one to decide whether or not a subcommittee is formed on a particular topic. that subcommittee then should be reporting back to the committee >> on on that discussion you know for you know moving forward and if it's if it if it's not that particular committee um for timing concerns then it probably should that subcommittee should be very minimal reporting back to the full board and full board you know I really I think it probably should just stay if

057it's formed by the committee, it should stay with the committee because that's the committee work more or less. I'm just just a thought because um I think where we've ran into some issues before it it can be contentious if uh if a if a somebody just declares that they want to form a subcommittee without any particular you know just because they felt like that's a particular topic that needs to be discussed. Well, generally I I I don't feel that anybody has any uh reservation in approaching the appropriate chair of a committee to say, "Hey, this is a particular interest to me. Let's form a subcommittee to to go um do a deeper dive into that particular area." I don't think that's a concern right now. >> Yeah. But it it can be you know and

058and letting me know also as the president like you know why you chose to form the subcommittee and that that's helpful for me as well um to know what's going on and um what the priorities are of the board you know so that we can can work together and get things accomplished. Just a couple of thoughts. >> Generally, I think I agree with you and I think like what you're saying about you should be deciding in the committee to have that subcommittee have a specific reason for it completely agree and that should be reflected in the minutes which I think transitions very well. So maybe that's what you're already planning. >> Yes. >> All right. U think that's it for participation if I'm not mistaken. All right. Moving on to minutes. Um, it's not not

059a bad thing and in fact it's probably would would probably make uh whoever's recording minutes um give them a little bit easier time and knowing exactly what you uh intend is if you even vocalize, hey, please record this in the minutes that this is my concern. you you you might want to make a record of this. >> If you vocalize that, there's a good chance that that ends up in the minutes. >> For instance, um there was an instance recently where a uh board member mentioned that there was a concern about a particular topic and about data. Okay. uh and the way it was recorded but doesn't end up in the minutes. But yet there was more than one board member that had particular concern about that. So moving forward, hey, this this is a

060particular concern of mine. It has been in the past. Can you please record that this is my concern in the minutes about this? And then at least it's recorded there. And so if I can understand, I think what you're saying is this. You're you're talking about an individual's concern versus the way a committee may have gone. Is that what you're saying? Like because because there there may be like you know one person on the committee who feels very very strongly but a lot of times that was part of the conversation. We, you know, like especially administrative, we we look at that as that was conversation, >> right? And yes, you brought that up, right? Yes, you talked about that, but the rest of the committee didn't say, "Yes, we feel the same way and we're

061we're directing, you know, administration or we're directing this board member to do that." >> Sure. >> You know, and that's that's a lot of times like in in the collective commitments around the past around participation. uh as well as minutes. We talked a lot about like making sure that if there are action items, right, whether it's a board member who's supposed to do that action or the administration who's supposed to do that action, right, to make sure that we clearly write the action down, right? And if there's like a date and time that you discussed to have it done by or whatever, right? Like the clearer we can be with each other, right? uh in that >> the kinder it is and the easier it is for us to continue directing our work with each

062other. Uh and so I know that there have been sometimes in the past where I've had a board member say to me like, "Hey, well, why didn't this happen?" And and I'm like, "Well, you know, um I didn't see that the the rest of the committee wanted that to happen, and it certainly wasn't an action item." Uh and in the past we've said if if it's not if there's not an action item or it's not taken down in the minutes pretty much didn't happen. It was just a lot of discussion, right? Uh and and that's the way that we have been interacting. That happened to be about another board member not following through on what a uh a chair of the committee had said uh the direction was supposed to be. And I said, "Well,

063there was nothing in the minutes that directed that board member to do that, right?" And it wasn't captured by I remember the conversation, but you know, I I I don't see anything captured in our minutes around that depth of the communication or an action for that board member to do that and bring it back to this. And so, I know you're frustrated, >> but we're going to have to have the conversation again. we're going to have to make sure that it gets directed this time and and that you know um we we work to follow through on that. But other than that, like the only other person I can talk to about that is the board president and say, "Hey, listen. There seems to be some, you know, discussion between a chair and another member

064on that committee and something that didn't happen. Will you please try to work that out?" Right. That's about all I can do. >> Yeah. So, minutes and action items on on our agenda probably go hand in hand. They obviously >> um Yes, I I appreciate you saying that. Um action items especially if if if you're unclear as a committee member, speak up when the time comes for action items. >> Yeah. If you don't hear the thing that you want, say something about it. If you're the board chairs, and I always do this, and I think I mean, generally speaking, I think this is what I see the rest of the board do anyways, but I always try to make sure if I hear someone ask for something or advocate for it, I always say to

065the other people on the committee, would you guys like to move forward with this? I try to get everyone else's feedback before I say anything on policy because I'd rather have my thought be the last one on the matter, I suppose. Um, in the sense of I want to read the room and see where everyone else is at first. Um, but again, I mean, I think that's what I've seen over the past three or four months, I haven't seen too much issue with that. Um, action items when you're dealing with a really full agenda, as as as we know, action items can get or and minutes more so can get a little bit dicey because you're really trying to capture all of the details. Um, but again, I honestly think um like Lynn, I've seen

066some of the minutes that you've published recently and I think they're pretty good. I think they're really to the point and they're really trying to capture the essence of the actions that were made more and the things that were done, not so much every single thing that was said. Um, but again, that's what it comes down to is the difference between making a comment and making a a sort of informal motion to have some sort of movement of the committee. >> I I I think I think this is an area that has definitely improved with the board over time. >> Yes. you know >> and that's because we keep bringing it up as saying if we can hold each other to these commit that commitment right uh it will get better and and you guys

067will uh be happier with each other because of the work getting done and you'll be happier with administration and administration will be happier with you because we'll have a clear direction right and so I think it just behooves us to remind each other that like capturing those action items is essential >> right for making sure that we >> basically it's just a review of the conversation Before we leave here tonight, let's capture what we said we were going to do for next time. >> Great. >> Yeah, >> it's good. I like your comment as well about specific day or time that you're looking for it to be done by. That's >> right. Right. As clear as we can be with each other. Right. There there can always be this like thank you for setting that

068that timeline and date. Right. and and I will know I know like the first thing will happen is uh you know a administrator or some administrators may come to me and go like boy that's a pretty aggressive timeline or ambitious and I'll say okay well let's try to meet it and let's meet it with as much thrust as we can and um you know uh let's explain if we didn't meet the mark why right and that's the best we can do right but it's not well I'm I'm sorry you can't fit that in we'll just let it you know, because I can't, again, I can't hold up your guys' ability to make decisions and move things through either. And I also know that you guys recognize we we all have a lot of things that

069we're working on like, you know, there's no lack of work. That's for sure. in trying to keep us moving forward. >> There's been a recent example of this too where where um a decision was made and it ended up in the action items and even a date was given when it was going to be discussed again. And um I appreciate that because now it gives some direction on what the expectation was that the intention was to revisit this to make sure that it was working according to what the board um feels as appropriate. >> Yeah. >> So um without specifics on >> So I want to be clear on this. If I as a chair don't say, "Could you put that in the minutes?" Um, you as another board member could say, "Could you have

070that put in the minutes?" Is that >> um I I think I would start with the action items. I think that that's where I would say even if you're if you're not on the committee, maybe you're a board member that's reminding the committee, hey, you mentioned this in discussion. Should that be an action item, you know, and then if it's in the action item, you know, for sure it's getting recorded in the minutes you're going to do whatever. >> I do find value sometimes in saying, "Hey, I'd like this recorded in the minutes if you perhaps maybe if you're desenting boys." >> I mean, all you guys are elected officials. Yeah. Right. and you you run on platforms, but you're only one of nine and you still want to be able to tell your constituents

071like, "Listen, when that topic came up, >> I told them, put in the minutes. This is how I feel about it, right? They didn't go that way, but that's what I said." Because you'll want that record to be able to go back to your constituents about, right, and say, "Here's how I here's how I want it on that topic." And yeah, I didn't win, but that's what I want. Yeah. Right. And that's why I'm saying like there is a difference between what you wanted individually to happen and what the committee settled on. Sometimes you may want to have that noted in the minutes for you >> for whatever reason. It may be for that reason or many others. Maybe there was a parent that uh you know um you said you know like I want

072you to know I'm going to advocate for you or whatever and you want to you want to show that you advocated for them but the board went in a different direction. whatever it is, sometimes you want that in the minutes. So, if if if you're not seeing it, right, uh and you don't see it in the draft that comes for approval, even at the board meeting, say, you know, I'd like to like to remove these minutes from the consent agenda because I'd like to make sure that this gets added in. This is how I felt. There can be some discussion and then there can be a motion to change that or not change that, but there's different times where you have the ability to do that is all I'm saying. >> Yeah. Definitely. >> Any

073other questions or concerns about action items or the minutes? No. All right. Duration. Uh this pertains to duration of committee meetings. Um you know uh generally feel that uh we should try to keep our meetings to under two hours. Um I think that's been attainable recently. >> Usually not. I don't think we've had one that's over 90 minutes recently. Yeah, with with uh policy uh yeah >> getting through the brunt of the um Neola book um and not terribly too many hot button um discussions about policy. Um I think that's been that's been a benefit recently. But um uh we still have we still have some meetings where like for instance we have our um referendum meetings and things of that nature. I do my best to try to keep keep them within reason. I

074think we still have lots to talk about. We have a robust discussion. Um but so I'm keeping uh I'm being mindful of those types of time periods as well. So any thoughts on duration? >> No, I've been pretty happy with the duration as of late. >> Yeah, generally speaking, I think that we should have a full discussion rather than cutting it short. Um I it meetings that have to go pretty long. The only thing that falls into that is again you do have a hard stop time to a certain degree with a morning meeting. >> Um for certain people at least but I think that we've all been under >> tell me when some of them have >> to the noon hour. >> Oh yeah I agree >> where we've had to move administrative meetings

075because we're like how did it go that long? It did. >> Yeah. I generally think that if one any one particular agenda item goes longer than an hour, you're probably wanting to reschedu that for our, you know, at some point say we need to table this and move on to the rest of the agenda. And >> I think it follows along the lines of what you're talking about about that, you know, head clearing time like why why continue to push through a topic to try just because it's agenda to get it done or >> I'd rather set up a subcommittee to discuss it further at a different time before the board meeting or looking to keep things on track. Yeah. >> Right. Three three smaller productive meetings or shorter productive meetings is way better than

076one really long one that's unproductive. >> Exactly. um is I guess what I'm saying. >> Another concern of mine uh and and I I haven't seen this necessarily with this group of people yet, but um previously there was a concern of like how quickly one can get through a meeting and it was a competition to get through a meeting. that sends the wrong message to the public, I think, that that you you generally want to just rush through things and you're done. And um so perhaps if your meetings are last lasting less than 30 minutes or so, you might want to rethink how you're putting together an agenda because there's plenty of things to talk about, plenty of things to work on, you know, when it within that uh time period that would be beneficial

077to the district. I I mean half an hour just seems like why did you even call the meeting, you know? It just doesn't even seem it doesn't even seem appropriate to me. But that's just me. Any other thoughts? >> Completely agree. >> Yeah. you know, and it if it ever did come to that where you felt like your agenda was so shy um of subject material um >> just wait till next month. >> Yeah, wait till next month or just say, "Hey, can we just add this to the regular monthly board meeting really quick and um we'll just have like we'll spend 20 minutes discussing this and and then done. The only thing that really has to go through a committee first is policy. Everything else can be discussed by a committee and then go

078to the board, but you can always just discuss it to the board. So, right. Great point. >> Great. >> Okay. Uh oral summary at the full board meeting. I think we've gotten better at this, too. Um, I think that, uh, sitting back, I I I I understand now a little bit better why, um, other individuals advocated for this to be a briefer uh, a more brief uh, summary is because most of us have have the capabilities of of reading minutes. Uh, the members of the public can read the minutes. Now the members of the public can even um pull up the whole board the whole committee meeting if they want to. They can look at uh you know uh I don't know they can just there's so many different resources by which a member of

079the comm community can become informed on that particular meeting. Uh and you know believe it or not there are some some boards that even uh even just indicate these are these are the minutes we met on this date. We uh there are there are I believe that the minutes are uh correct as indicated. There are no new any other additions or any highlights that that you need to be aware of. or they might even say here are a couple of highlights and and indicate like five different things and it's it's literally like 30 seconds long and then we move on to the next. >> Rating the action items was a piece of advice that I got and that's probably the best way to go. >> Yeah, here were the action items that came out of

080me. But um one thing that I will add um and actually in the last year I've been uh I I I broke my own um topic point on this which is sometimes when you're um going through the minutes, right, and you highlight something that wasn't highlighted in the minutes, right? because you remember that as part of the conversation. People get out of sorts when they're like, "Well, how come that's not part of the minutes then? I mean, what are you talking about?" Right? And and it can happen to all of us. But I I just want to try to remind you like you have minutes already produced and they're out there in the public. Don't stray from those. Even if it did happen, like even if there was a detailed conversation about it, if it

081wasn't captioned in the minutes, you're going to cause people to go like, "Well, tell me more about that situation because it certainly wasn't in the minutes, right?" And I've done that. And and it wasn't it wasn't important enough to be in the minutes, but I said something, right? And people wanted to know a lot more about it. And I'm like, really? It wasn't even I I don't know why I said it wasn't even more. It wasn't even captured in the minutes. But then you're caught trying to explain and people then think you're hiding something and it's like no, you know, I just So I try to remind myself of that um to like keep it to what's in the minutes. Don't give any other highlights other than what's already published in the minutes. >> If

082we have it available at the time, would it be possible for us to provide a YouTube link at the bottom of each of the minutes for policy head services, etc. so that people can click on it from the written minutes to go to the full video because I do think that that helps provide some context. >> The best way that we can do that is to um have a month delay in our minutes. >> So you won't have the YouTube video. It's not a guarantee. >> It it's certainly not a guarantee. It'll be easier for ED services which happens way at the beginning of the month, but for fiscal a couple, you know, a one day turnaround on those minutes. Yeah, pretty much. >> Absolutely. >> Right. And so like I I just it's either

083we do it for all of them or let like I wouldn't do it and if you want to do it for all of them that's fine. Just delay the minutes by a month. But then people will say, "Well, I you know, you've already had a meeting and now you're you're giving me minutes of a whole meeting and people get confused." >> Sure. >> I just think that that's going to be a really hard to ask. >> Yeah. I mean, right. >> Makes perfect sense. Yeah. >> Okay. I just want to check with you because you're the one who does that. >> For my minutes then it's probably okay, but I don't know about everybody else, >> right? And for like fiscal it' be hard, >> right? >> You know, keep in mind they're preliminary minutes

084until you approve them at the full board meeting, >> right? >> That's when they become official minutes. >> Anything else? >> No. >> All right. Chairmanship. Um, I don't think I've noticed the chairman, you know, um, you know, being inappropriate any in any particular way. Um there I think I think everybody seems to be working well enough with others that to respect the other other people's time and to um make sure that everybody has uh their voices heard if they want to if they're showing up to the committee meeting and they want to participate. Um the committee chairs all seem to acknowledge that commitment of time and respect that individuals ability to participate in the that meeting. Uh I I don't know is there any thoughts that people have on chairmanship at this point or

085any any questions? >> Um no I mean we should all be very attentive. We should all be checking our emails at least once a day. If someone asks you about adding a piece of content to your agenda, uh you not checking your email for the day might be the difference between getting that on there or not getting that on there. Um and that's not necessarily the end of the world, but it's something to be cognizant of. Um that's definitely something I have I'm trying to do as a as a board member in general. Um so checking and you know, you don't have to write like a big flower email either. Someone says, "Hey, I'd like to see this." Or, "Hey, can we add this thing? I've got this attachment, we should be including the relevant

086administrator and as the chair saying, "Yes, I agree. Let's do that." is enough to put that on there. And that's what I try to do pretty routinely if I get an email about it. >> I'd add one more thing to your statement. Yeah. >> Please also include the superintendent. >> Yeah. I I mean I understand working with the relevant chair but I want to remind you guys like the way the system's set up right is that they will immediately if not sooner contact me and say hey I had this conversation with the board member um who's part of this committee and they'll want to talk through those things with me right um and sometimes you know uh that doesn't come through until a couple days later or whatever. Uh and then we get a short

087end of trying to produce what you wanted before the meeting comes because it was like maybe three days before the agenda, right? Uh and trying to get everything produced and put in to the meeting was there. So my job is to help direct their work, right? I I'm the one who directs their work, you know? Um, and if you're having some issues with uh having communication or whatever and you think uh that I can help, I would love to help with that. But the more I'm involved in understanding and knowing what's happening at each committee level, right? Not only that, but then I can have some discussions too with chair uh excuse me board leadership, which is these two gentlemen here right now. um might be somebody different next year or whatever else, but uh

088to say, "Okay, how can these line up for future full board meeting agendas?" Or, um, "Hey, had a question on that. Can one of you two go back to this person?" Um, I try to also uh go the other way, too. like if if I'm uh putting something out here as an idea, trying to make sure that the chair where that's going to go through first is connected with with uh the board president and board leadership to say, "Hey, we were thinking about this. You want to put that in your committee or when do you think you might be able to schedule that in the next couple months?" We're I'm just trying to make sure that our flow of information back and forth doesn't skip key people. Myself being uh included in that. I I

089do think I have a key role uh in in the relationship. Absolutely. And I want to make sure that I can help and address those with you guys however it is. >> Um >> yeah. So, >> but a lot of that communication sometimes happens without my knowledge and I go like and I think >> it's a Monday morning I hear it. >> And I think the reason that that happens is because um and I agree with you. I try to I think it's going to essentially grease the wheels. I think that it's a very helpful process. Um, and I think the reason that that happens is because in policy 0155, which talks about committees and how like the how like putting together the the committee agenda functions, it says the board president will designate a

090board member as a chairperson for each of the standing committees. and that committee chairperson will be the presiding officer and collaborate with the administration lead for the committee in setting meeting agendas and in reporting to the board on meeting f meeting proceedings. Um then it goes on to say subject to any more specific directive of the board the superintendent shall either personally serve as or designate another staff member to serve as an administrative liaison to each standing committee. Um, so my understanding and I could be wrong about that is that the idea of the administrator who sits in say Sarah for fiscal or Jenny for ed services is that liaison for the superintendent. Now I have no problem like I said I have no problem for me it's easy because you're the administrator but I

091have no problem including you. Would you would you say that there's a different role there? Because I think that the way that people have seen it is like that administrator is in charge of collaborating with the with the chair person. >> Right. I no that that is the I mean that is the person. >> Yeah. >> Right. But um for instance uh the other day I I uh walked in um with Tammy and Jason. They were meeting, right? >> Clearly they were talking about planning. I mean um but it was just like it was nice to be there and they actually both had asked questions about you know uh some of like agenda topics or future agenda topics. And uh I you know when that happens when when I you know I just happen stanced

092walked in on that one right it just seems like it flows easier and better because then I'm not waiting for Jason to uh either uh contact me and say hey here's what's on the next uh planning meeting agenda I worked with Tammy here's some of this stuff and then I have these questions or he'll do that on the next Monday when we have central office right because we have central office open Monday morning. Yeah. >> Like to have an idea of what that is. Uh and yeah, also to not always have that come from you to the administrator to me sometimes helps me understand too answer their questions because a lot of times they'll bring it to me and I'll go hold on. I'll call them. Right. Uh and so um sometimes it's just easier

093and that's all I'm saying. It's like if we can continue to loop each other in the communication as much as possible. Sometimes we won't be able to. And I'm not holding that against him. I'm not saying, "Oh gosh, you got to tell me everything." Right. Otherwise, I wouldn't I wouldn't have put somebody else there. I would say, "I'm going to run all of them. You guys just work with me." Right? If it was a control issue, that's what I would do. >> Yeah. It's not a control issue. It's more of a discussion issue and how can I help >> be the facilitator of that? How can I um take things off their plate or put things on their plate? how can I help them direct their days um a little bit better to make sure

094that workflow happens, >> right? Because it starts here, starts with you guys as the board, right? And I got to make sure I can help do that effectively. >> I think um you know, this stop came up before. Maybe it's a a better discussion for um you know a review of so of sorts but um I think in the past uh board members in general happened to have a very uh very active dialogue with the superintendent on a regular basis. I'm not sure that that's happening as much with this board. And I think that it's it's a good practice to feel comfortable as a chair especially to to make sure you're making a phone call regularly to the superintendent. Um but even if if you're not a chair, definitely feel free to do that. Um

095so that uh you know the superintendent is aware of some of the concerns or questions that you have. otherwise um you know uh he doesn't have an idea of where the board uh wants to go with a particular topic and and a lot of times I think uh Jared and I uh when we're in the loop and we have we and then when we have Sam and I and Jared sit down every other week and we discuss about those things. Hey, Jared's likelier to say, "Hey, you know, Tammy brought this up and this is important to her. You know, where can we work that into uh um like the work of the board?" And sometimes you Tammy might mention that to me as board president, but I might forget about it. if she's at least

096looping Jared in on that on that concern, then Jared might remember that particular um issue and then we can we can move forward to make sure that it gets properly addressed. >> The the other uh discussion point around that um we've had in the past where uh a board member uh had a really good idea um felt really passionate about it um and then just wanted to put it on a committee that they chaired, right? But that committee wasn't the best place to have that discussion, right? And it really belonged in a different committee. And uh that was really a hard one for that board member. And I said, "Listen, you can go to that other committee, right? You can make sure that you pay every attention to it you can, but really um this

097administrator that you're working with, they don't deal with that. They they really don't. the best person to deal with that is this administrator and it really conforms better to this committee, right? And so I could easily uh try to work those discussions through a little bit more with you guys to talk about where we are because you're really you're really the idea people, right? I'm the person who tries to help your ideas come to fruition. I make it happen, right? Uh, and you know, um, that's easier when I'm in that loop or circle of communication to help direct those things and move things around. That's what you pay me to do, right? And I'm happy to do that for you. I just want to do it with as much efficiency as possible uh and uh

098have have those kind of conversations with you. And I and I have gotten some feedback too that says, "Hey, I've asked for this information or I've asked for that and I didn't get any responses, right?" And so I I also want to if that's happening too, I want to know so I can shorten that window or have the conversations that need to happen so that you guys get that back. And especially if if you think it's me that's holding that up, right? I need to know that too. But um there have been some instances where people have felt like I'm not getting responses from the person I'm supposed to be um talking to or or asking about or whatever. I need those uh discussion points too, right? To be because none of none of our

099ad our administrators want to fall short of that either. We don't. >> So if there were in addition to an agenda, Lynn has to let the public know 24 hours ahead, right? Is that at least? >> Yeah. 24 hours is emergency. >> Okay. You know, that's the cut off point. Yeah. >> Well, because we meet at 7:30 on Tuesday morning. Does that mean 7:30 on Monday morning? You know what I mean? If >> if somebody asks >> before 7:30 on Monday morning. >> Exactly. >> Not at 7:30. >> Yeah. Before 4:00 on Friday. >> Right. Okay. Okay. That's and see I've gotten some requests late on Friday. >> Yes. >> Or Saturday or whatever. >> It's just not going to happen. >> Right. >> Okay. >> Probably. >> Well, I mean for Lynn that might

100be a stretch, but I mean we should definitely be checking our emails every day. We should be able to respond to that as board members on a Friday. Um if it's coming in on a Saturday, yeah, you're really out of luck. You can throw it on there and if Lynn gets in on time to see it, that's awesome. But I definitely agree. Um, that goes with uh notices being posted and agendas being posted. I think that we're doing pretty good on that, getting those out at least >> at least like five business days ahead of time. >> And we're getting away from like layering revisions in too. >> Uh, and I will tell you there's nothing that frustrates the public more than when they see they think something's posted to talk about and they get

101a revision and either that's been removed or added to or changed. Um, and so we tried not to make as many revisions as possible, but of course if we have to make a revision to to suit the needs of the board, we will, but just want you to think about those things too and how they can be perceived out there. Um, along those lines, if you think that it's if you think that it's at all something that the committee might find value in discussing, you can put it on the agenda. If you don't, if the time doesn't allow for that, you can always postpone it or table that discussion, you know, but the more you're able to have be proactive with setting that agenda, you know, I think everybody the better things will be. But

102um yeah, I think once uh if there are uh supporting artifacts or or materials that you need to add before um the mid the meeting, I don't think that's as much of a concern as long as it >> as long as that particular topic is agenda. >> Any other questions surrounding chairmanship? All right, which brings us to action items, which I don't really know if there's any specific action items aside from I I think we mentioned uh what was there? Was there or was there not an action item discussion at services about possibly switching the time >> or did we just talk through that? I I would like to see that discussion happen. I think it would be worthwhile to have some further analysis of um what we're looking at as far as bringing in

103staff members versus like what it means to have board members come in. I think that this is something that would really intersect for a lot of people. I've heard a lot of people talk about this across the board, how they would like to see head services happen in a meeting, in an evening meeting. I'd prefer it not to be a discussion at ED services about moving the ED services time. >> Yeah, I mean >> I will not be able to participate. So maybe we could do it at like the board meeting like a strategic discussion or something. >> Good idea. That does make sense. >> Okay. So, I'm hearing an action item for strategic discussion about the um the ED services committee time. >> Yeah. And maybe we should add a second action item to

104the policy to bring that policy that you brought up for us to update it to say, you know, to CC the super. >> Oh, yeah. Yeah. The policy 0155. We we can and I don't >> well I just >> the reason I didn't put put out like other there there are other policies right that >> that confirm like my role in the organization and discussion and all those things >> right but Jared okay so I am I am the bad actor I have a problem not including Jared on the email it is I I'll I'll own it but I was just following the policy Jared so I feel like if we want if That's the stance we want as a board to make sure that you're included in those communications. It would be an easy

105fix just to update that policy as it pertains to board governance that yes, please work with the assigned administrator, but always CC the super so he's in the loop. Just it's a very easy verbage. >> I would yeah just say something to the effect of as a general as a general practice. >> Whenever we can clarify a policy, that's great. We don't have to take every policy and parts of other policies to put them in every other policy. You know, my my role is to um direct the administration, right? Your role is to direct me. >> Yes. >> Right. And so I will tell you without you know without going to blabber in this a little bit more there's nothing um outstanding saying that a administrator who's working with you as a board member directly

106having that conversation and then coming to me and saying this is what the board member asked me to do these are all the things what am I to do okay because I direct their work so that's what they do they come and say, "Hey, here's the agenda." You know, >> right? I I don't disagree. Of course, I understand you direct their work, Jared, but you're asking for the courtesy, and I completely understand why you would to be included in those emails when we make requests. And we anticipate new board members coming on, right? Like people are most likely all of us are not going to be on the board in the next 15 years, right? So if we can just put it in the policy so there's no confusion moving forward. >> I think that

107just could save a 20 minute conversation at the next round of board. >> Yes. >> I I I hear what you're I I hear where you're coming from but I also agree with Jared on this. I do I do feel that that might be more of an appropriate spot for the collective commitments that you know if if that's the the norm of the chairs to you know keep the superintendent in the loop that that goes into your collective commitments. Um >> it can go both places. I mean I think >> I think the utility there is collective commitments are pretty tight. Maybe we could throw a word in. We will have that discussion. We can always gloss over having 0155 on the policy agenda. The nice thing about not going through the entire Miola policy

108is we have time to say let's put that on there. It's not a huge deal. We're not going to have a 30 minute long word smithing discussion about one sentence. >> Yeah. Go ahead. >> I think Cammy should be commended for following the following policy. >> Yeah. As a chairman of a committee. And so if by adding five words or whatever it is so that the subsequent chairman if they are doing the kind of due diligence she's doing or saying oh okay I need to make sure I do this right. If you put it in the board commitments that's just for this board. >> Right. Right. And and the thing is um >> there's nothing to prevent you from doing >> keeping the superintendent in the loopy email. But when you put it when you

109codify it in a policy >> now if you forget you violated board policy. >> You see how that works? >> Well, I do see how that works, you know. >> Okay. I mean, >> so so when we get 20 lapses, it mean you guys beat your own selves up about it. I mean, >> right here your own policy, by the way. >> I'm not trying >> what what I what I see is a discussion about how policy is worded. That would be best had at the policy meeting. So, let's just take 0155 and put it on policy, right? I think we can have an in-depth discussion about how we feel about the last three or four sentences of the of 0155. We can see if there's anything we need to change or add or what

110or if we think it's good. If we want to clarify, that's fine. >> Well, I mean, my my point is this. Um, you put it in policy. Now, the superintendent has an expectation that you're going to do this, too. >> He already does, right? >> I mean, I already I already do, but it's because of other policies, right? It's because of other policies that outline different roles that we have. That's why and and I'm like, we can codify it again in this policy. That's fine. We don't have to codify it in every policy. I just want to make sure like >> everybody understands like at least through historic and and where we are with policies, how I can help, >> right? And how I can how I can, you know, have that conversation there. >>

111But this is unique. If we keep a committee system, right, which I think we're pretty much dedicated to. The chairman of those committees is really important and the chairman doing due diligence to communicate in a proper way >> um to all parties that are involved. That's really important. >> Yeah. I mean to me I think you communicating with the board president on a basis as well >> and the way that the policy is currently written is that the communication is between the chairman and the liaison the designate the designated liaison not the superintendent like I said I have no problem with it but we should clarify in policy that who that that's who it's going to because right now policy says that you're saying hey Jason handle planning it's Jason and and Tammy so Jason

112not to user or undermine, but Jason does not need to go to you to get approval for the agenda for that policy or for for that for that specific committee. Whether it's the only person who has to get approval from you for that specific agenda is you because you're doing policy and then you for the general board meeting. So again, I don't have a problem with how it's worded, but we should have that discussion as as a committee and then as a board whether or not we want to alter that and specify that because otherwise board members don't have an obligation to include you. So I think it's easier to just give them clear language because it's not about hold people to a standard so they can get slapped on the back of the hand.

113It's about give people clear >> indication of how they're supposed to conduct themselves. So as a board, if we decide, hey, let's make sure we include Jared, we'll leave it at that. If we don't, then there isn't an obligation. But at least then people understand that, right? >> And and clearly there's there's never an obligation like you owe me nothing. I owe you everything, >> right? Superintendent should be kept in communication there. >> I mean, but even even then, you don't owe me, right? You owe it to each other and to the ownership of that policy that I mean, I I I want you to remember I I still am the employee. I don't I don't sit equally with you here in this meeting. Yeah, I'm the employee. You you tell me what to do.

114I will make sure it happens. I'm just telling you other policies say right that I my job is to direct their work, >> right? And they will come to me when they think >> like there's other things that I need to know about how where >> here's my here's what I'm working on right now. A board member asked me to put this in. I don't know how I'm going to fit this in. How can I work? Then I get to be the intermediary. I I go either to you as the chair or I go to the board president and say, "Hey, need you to help me work this through. We got to figure out how this is going to happen." Because they're they don't sit as an equal with you there, right, in that meeting,

115>> right? But they also know that you don't direct their work. I do. And I I'm there to help them. >> So So it does specify and again I'm just going off the policy, which is why I want to have that. >> Hold on. Hold on. kill them. >> We But discussion of policy, right? Let's do that because we're getting into we're getting into a policy discussion. >> That's what I'm advocating for. But if we're if we're going to talk about it now, if we're going to talk about it now, >> I mean, we're talking about chairmanship. I think the the part of the discussion is completely appropriate about chairmanship. >> I think it's fine. If we want to get into all of that, it's best to talk about the words and have some clear

116language. Right. Okay. >> Um, any other thoughts? I want to second Joannne's motion to establish a lashing committee. >> I like that idea. So you can lash each other. >> And Lynn added with wet noodles. So >> the problem is people take things way too serious when they watch these meetings. And >> u Okay, so action items. I guess the other action item was more or less potentially approach the planning committee with a or recommend to the planning committee a uh board commitments regarding business casual attire. >> Uh put put that on the put that on the uh >> planning agenda as a note >> um that goes along with that. I guess maybe if we bring it over from the minutes here. >> Okay. And um aside from that, were there any other action

117items that I missed? >> Yeah, I got a problem. >> Let's hear. >> What is casual adire? >> Business casual. Sorry. >> Is this casual attire? >> That's not business casual. >> Well, is it supposed to be business casual? >> Not right now. No, right now we have >> No, right now it's we we Okay. We're we're talking about um >> where I mean like I I I I probably shouldn't ask the question, but I'm like we're are are you bringing this up because we've made changes to the staff and student and we think maybe we should hold the board or is there feedback like >> Well, I I mean I've I've heard concerns among the board as well the and we've heard concerns s among the public uh that if we're holding uh students

118to a high uh standard of uh professional drafts more or less and our our staff to that level that um perhaps maybe it makes sense that we model that too. >> Okay, >> define me. What is casual attire? See the polo shirt that Craig has on or the shirt that Dan are and Sam have on. I don't know what Jar's color >> buttons typically of some sort. >> Shorts are not allowed. >> I feel good with a t-shirt on. >> I don't I don't know that I know that I would bring someone to a stand. >> I'm going to wear a t-shirt every time. Yeah. I mean, I don't I wear I wear colored shirts typically, although during the winter time, I will often just wear a sweater. >> And I love to wear sweatshirts.

119>> Yeah. I don't I don't know that I would I don't know that I would hold someone to that personally. I mean, if it's that much of a thing, maybe we have a more in-depth discussion about it, but >> I think we should. >> Are you at planning? I can't remember if you're on planning. >> No, I'm not on planning, but I always I always do attend the planning meeting. >> Well, yeah, let's talk about it at planning. >> Five o'clock. Five o'clock. Five o'clock that day. >> Wednesday. Wednesday. >> Wednesday at 5. >> I'll be there at five. >> No, I don't know. But we'll talk about that. >> Well, Lynn needs to know because she's got to order. >> Yeah, give me some food. I'll show >> But I got this this Okay,

120let's uh >> Yeah. Um I guess uh we got 7:11. If there's no other further comment regarding the last agenda item, uh our next meeting date is tentatively Wednesday, May 20th, 2026. >> That's a good idea. >> Call this meeting uh we stand a journal. Wow, that was really ridiculous. The meetings they just did. >> Did you ask? >> I did ask if you could bring Fredo, but I also don't know how far he might have already come home. already might have been >> like a block.