01/15/2025 Planning Committee Meeting

001and a halfish, but typically it gets to be two hours. And if the agenda is longer than that, we do our best to shave it back to that two hours as part of our collective commitments in terms of honoring everyone's time. Um, that being said, Jason and I work hard to plan the appropriate amount of time for both discussion and updates. So, we are going to try to hold as true to that as possible. Definitely never um eliminating someone from the conversation, but again with our collective commitments, it talks about getting information and stuff ahead of time whenever possible. Um so that'll just help the updates especially to move more um efficiently or efficiently. In respect of time um like we talked about at the meeting committee members will be afforded that opportunity for discussion

002first and then um non-committee members from there if there is a good discussion among committee members you know that could take a bulk of the time so again super important in my opinion if there are big ideas questions if those can come ahead of time Jason and I can do some background work to get those as part of the initial join the meeting and just kind of keep things moving. Um, action items. We will Jason and I revisit these all the time, but one point that came up at the meeting is kind of revisiting those action items just to make sure nothing gets missed. So, in lie of transparent in spite of transparency, we will make every effort to do that. Um you'll notice when we get to the end of the meeting are you

003would you be able you'd be able to put that up on the screen right from there. So I went back through you know and we've got notations on that and we'll talk through that a little bit later. Um I just went through a recap from the meeting of the chairs. So we're now into the updates portion and from start to finish we typically all lot about 15 to 20 minutes for the updates. Just a reminder, this is not a big discussion piece. We can ask questions, but it's not going to be super in-depth. It's just here's an update on this, you know, just a couple minutes per item. So, we'll start off with strategic planning. Thank you very much. Yeah. Uh, a lot of the focus around strategic planning has been on communication for the

004last uh month, month and a half. And so, I just want to recap some of the communications that we've been pushing out. The first is that we've really broken down the components of the strategic plan and uh sent those out the messages to board members um staff members and that that work group. So they've received uh almost a weekly message for a while around each component of the of the strategic plan. Uh most recently we created a slide deck around the strategic plan and have asked our principles to share that slide deck at the at an all staff meeting uh between uh by by the end of February and so all staff members should have some uh greater familiarity with the strategic plan. We also created a slide deck specific to our core values and

005we've shared that with principles and asked them to share it with teachers and asked our teachers to work through uh that slide deck with our students and uh we're really asking that to be shared by the end of February as well. And so all students should have some exposure to our core values. Excuse me. We have a draft letter that will go to parents. uh we need some more eyes on it, but we have a draft letter to our parents at the end of or the beginning of March that will go out saying, "Hey, we we spent some time with your your learner around our core values. Uh we we really want to be a partner in education. Please ask your your student about the core values." And so that message will go out I

006think the first week of March. Um the other things we have is we've crafted a survey for our staff that will go out on Monday, January 20th. And it's really asking uh our staff members to reflect on on what they see in the strategic plan and most importantly where they see themselves fitting in the support of the strategic plan. So we'll have some data coming from that and that goes out Monday. Uh we have some videos both English and Spanish that have been linked to our website and pushed out on social media. And then the last things are really uh the strategies, the actions that are our year one strategies. Our ESC team looks at that once a month to uh make sure that we're on on track and our internal uh strategic plan continues

007to meet once a month as well. And so the work is the work is uh upon us. questions about that? All right, seeing none, next up quick question, and I can probably ask this to Jared or Sarah. I see Jared's online. If if I wanted additional variations of information in the slide deck, say I wanted a sources and uses of funds. This is where our funds come from and this is where they go. I don't think that that is in the slide deck. Sarah's presented on it before. I don't want to what do you want to call it? Derail any of Sarah's time. At the same time, I'm wondering what's the best way to go about getting that just as an as an informed citizen or as a board member. I can ask that, but

008I hate asking questions that cause staff to waste their time just on my pet peeve. So, I I don't want to do it through I can do it through fiscal. I'm come to fiscal tomorrow night. I can do it with Jared. I can just go directly to Sarah. I just was wondering for additional information like that, what's the best way to do that through formal channels so that we're not wasting anybody's time? I think the best channel is to phone it to Lynn and then she'll check with Jared or Sarah the best person to uh achieve that and then we'll get it to you. So, do you want to send an email on that? That's not an action item out of No, it's not an action. This is just a question because board me I

009mean we're all supposed to be quote unquote well informed and we see the slide deck and we get question on the slide deck. Um at one of the last meetings last Friday it was the FAQs of the slide deck and my FAQ is I don't say just as valid or is designed to head off somebody else's FAQ and that's just one of those first ones that I'm interested in. I think I'm going to get asked where's your money come from and what do you use it for? And if it's not in the existing slide deck, I don't want to direct traffic as much as I want to say, okay, we we still need to uh put arrows in our quiver. Yep. For answering questions. Absolutely. So, thank you. But I'll Yep. I'll work through that

010channel. Thanks. Thank you. Move on the referendum. That's good. Yeah. So again, just some updates. Um Melissa Lampy and uh Donovan Group and uh kind of an internal team continue to meet weekly now. And uh we also had a subcommittee referendum subcommittee meet uh the 10th and that group will meet every other week now. And so some of the things that we discussed at the subcommittee and Melissa and the internal team are really uh creating a comprehensive uh roadmap for um how how when and who will we communicate and so uh we're really roughed out Melissa and I roughed out a chart where we have by the day uh from next week to the beginning of April kind of some ideas of how we can have opportunities where they're more formal settings where we have

011a slide deck, present, ask, answer questions. Uh, com combined with more informal settings where we might show up at a at a restaurant, just sit and chat and have some literature to hand out along with when we'll push out some social media pieces. And so we're finalizing that in the next couple days. And then we'll start that that the actions that are inherent to that plan. So communication is will be really important. We know that and we're working to finalize those pieces. Uh this week we added some focus groups. So we've drawn upon uh the focus group folks that we invited from our strategic plan focus groups and we've added some additional people and we'll have two focus group days, February 5th and February 6th. So we'll have four sessions over two days and we're

012finalizing kind of the lesson plan for that. What will we do? And right now the idea is to do a short presentation and then ask some real uh high arch overarching questions, get some feedback from folks and then have an exit slip to get some additional feedback. So we'll have those four sessions over those two days. Um couple things. Uh there's a a document that is linked uh some dos and don'ts. Uh that's a document that's really coming from our uh partners Fred Donovan group. So I can share that screen. This uh document has been shared with our principles and staff members. So those uh those folks have it as well. And so I want to pause here and just ask if there's any questions about the allowed versus notallowed pieces of advocacy uh from

013staff members. As staff members, we are included in that even though we're not staff, but because we are Yes. connected with the school district, this also falls Yes. for us. I think the important piece that I uh you know Jared and I talk about is that we can we can uh educate and we can tell folks what a a referendum would mean to us individually. But that's pretty that's kind of the line there. Hey Jason, if I may, I got a uh just one thing to add. Uh we are working with Donovan Group on a special dos and don'ts for board members. board members do have a little bit more leeway. Um the rationale behind that is you're only really a board member when you're at a called meeting, right? That's when you function as

014a board member. Uh so outside of that, you have a lot more personal freedom and personal time. Um and as elected official um speaking, uh you know, when you speak as a board member, you speak at the board meetings. So, um you you don't speak as a board member when you're out on your own. Uh and so there are some things there that uh we have for you specifically for the board. Um things to think about. Thank you. Couple other things that I think are important to note is that we certainly want to uh support any group. So if you know of any groups that are or folks that are interested in starting a yes group or a no group uh you can just have them funnel it again to land and we we'll support

015educate those people and and support their cause. Right. So and then the last piece is that we're really asking you as board members to consider creating some short short videos. And so we wanted to be really authentic videos, short, might mention that, right? But short videos uh that we would use on social media and pushing out really speaking to the components of the referendum and what what the referendum means to you. And so uh just think about that. There are some times coming up in the next couple weeks where Jared and other members of the ESC will be out of the district. So, we want to fill those gaps with some some pre predetermined videos and communicates. So, if you're willing to do so, uh certainly connect with Lynn and Jared or myself. And then

016if you need some support creating videos, Melissa is certainly available to help as well. Questions on anything referendum related. Okay, I have one then if nobody always have questions. Um, is has there been talk about any type of handouts or something like that? I don't do well talking off the top of my head without talking points there. And for the sake of consistency, if there's certain talking points and things, is there anything like that that the Donovan Group has helped with or that you've got in the works that we can be looking for? because we're already the middle of April or sorry, middle of April, middle of January. So, we've got about two two and a half months, you know. Absolutely. I would say that all those pieces uh you know, one sheeters with information,

017the first mailer with information and a small what we're calling a hand bill are all near uh uh being moved from draft to finalized. And so, um, I would say in the next couple days here, we're ready to print and distribute those to to you and other interested folks. So, so is it fair to say that we would have those potentially by the board meeting? Yes, I would say that's a Yeah, Diana, you guys will you will have them for sure by the board meeting. I'm hoping that in my Friday update to you, I will be able to include some of those things, especially um the dos and don'ts for a board member piece, uh a frequently asked questions, start of a document, um some of our um uh other pieces of information that are

018for you, understanding what our, you know, timeline dates are and other things. um so that you guys are all as informed as uh we are. Uh we're going to continue to keep building those messages and deepening them though. So you will keep getting updates to those pieces of information as well. Just want to remind everybody in the room that we are still um not only on our timeline but ahead of most April school uh vote timelines. Uh we have some school districts who in the next week are going to be finalizing their ballot language and uh moving that forward. They still have a week to do so and so uh well about a week and a half to do so. So there are a number of school districts who haven't even gone through that process

019yet. No, that's good to know. Thank you. Yep. Anything else? I'll just say my apologies. My question earlier was related to the referendum, not distributing your plan, but same question. I think you I think you were pre preloading us. So that's what I viewed it. Thank you. All right. If there's nothing else there, we're going to move on to board development updates. Um you've received an email from Lynn that talks about the superintendent evaluation and the summitive evaluation is scheduled for February 3rd. Typically that should be done in December. We don't need to rehash the how, the where, the why, the how we got there. Um but February 3rd goal setting typically is in January that due to scheduling would have fell into the March April time frame. That's way too late. So we've decided

020to mesh those two together where we will do the summitive evaluation and then move into goal setting. Not going to be as ideal as giving Jared weeks and you know to take a look at suggestions to goals. But we also know that his goals are going to be different than what we've seen because it will be, you know, more overarching including the strategic plan, the referendum, etc., etc. So, the plan for for the third is we would take about 40 minutes to discuss the common themes that David and I have sat down with all of the commentary from each of the check-ins. Um, we've come up with common themes. We would then need to approve that as a board and then move into reviewing those with the superintendent. He would then share goals with us.

021Typically, they're based on those, but the way it is standing right now, we don't have those to him in advance. So, his goals may or may not be 100% reflective of it. The good news is we've been very, very transparent this year. And so all of the comments that that David and I looked at to develop the common themes, he's seen he has a copy of. So you can see the things that kind of rose to the top and you know questions or issues that have been there. Um does that make sense? Okay. Then future dates going forward. And this also I believe Lynn sent in that same email. Uh first progress check would be in May, May 8th. The second progress check in October, the third in December, and then goal setting January. We

022went ahead and pre-scheduled those dates. When Lyn and I had talked originally, it was going to be, hey, we'll send those out when we do the new committee stuff. unfortunately error in our thought process. The main one has to happen before all of that goes through. So, we just put those on the calendar um positioning them after planning or after policy in most instances. And I've been told that those should be about 60 minutes in length. We've typically been going the 9120 route. So, cut way back. um working with CISA that will help keep things more focused and getting us a little bit of the way things should be being done. Um speaking of CISA, Tim Couture is the person that I am in contact with. I have a meeting with him scheduled for this

023Friday to kind of get a framework, a roadmap for board development regarding going through this dates process. um to what extent and kind of positioning out some things. How do we best move through this? I did ask based on an action item from our last meeting about the can can an executive session happen. So can our president and vice president share the common themes with Jared? Does it do those common themes need full board approval? That's what we've been told. That's what we've always done. But is that the way it has to be done? you know, just because it's the way it's been done for the past six, eight years doesn't mean it's the way it has to be. I've not yet heard back from him. Um, so that'll be a top topic of our

024conversation on Friday. If I find out that we don't need to have full board approval of the common themes. Um, and then we would go through and David then could then present those to Jared ahead of time. So, that's kind of a work in progress. What would that look like? Does that make sense? Giving him the common themes prior to the February 3rd meeting would mean that he could use those common themes to write his goals. Who's meeting on Friday? I am meeting with Tim Couture, the person at CISA that's going to help give us guidance. And this is just the question I had. It was a question that came up from our last committee meeting. Um, I was hoping to have a meeting with him prior. It's just with scheduling and the holidays, this

025is the the best we could do. Um, and we weren't under super dire timelines, but this vacation, Christmas, whatever. Um, whatever information I get pertaining to this, I can add to the quick update at our board meeting next week because I would at least have a little bit of information by Friday to share with you all on Monday. questions on that. And ultimately, I'll say given that I've been involved in conversations with Dian on that for Lori and Dan's benefit, the themes are distilled from what four check-ins and not and a little bit of comparison to the dates process and a little bit of comparison to Jared's past goals, but mostly they're the themes that you try to distill, but as you can recall in many of those meetings, there was about 20 bullets that

026got written down from each meeting. So finding a common theme is difficult. Now Jared already has those because he has those minutes from the he has each individual bullet because he was at those meetings. Um it's a question of how do we as a board distill that down into common themes. Now we didn't want to do that as a board because we'd end up with another 20 bullets. So Diane and I try to do it to get it down to five or six or you know if you talk about SWAT strengths, weaknesses, opportunities, threats, well, however you want to do it. So we have those her and I have developed them. If we first of all meet, well Jared's out of the room, ratify them, then invite Jared in, will that be as productive as

027giving them to Jared ahead of time? And then maybe we tweak him a little bit as a board, but at least Jared can hit the ground running when he shows up in the room. And so one changed by one adjective or one got added and one got subtracted. I don't consider it to be that they're going to change much otherwise we're going to be in the room rehashing every single previous check-in meeting which wouldn't be the purpose of the the final evaluation. On the flip side, does Jared get that much of a head start if we give them to him a week ahead of time versus waiting till he shows up here and then reads them for the first time given that theoretically they're distilled from everything that he's already heard anyway. it it doesn't

028matter and and so we're just trying to do what makes the most efficient sense not circumvent the will of the group and just make it faster. So given that if Tim Couture says, "Hey, this isn't a a big deal whether it goes executive session or not, does the committee support an executive session, at least this time around? This is an off year to begin with. It's it's a hybrid, if you will, um for the sake of this year where we're we're off on dates and we're kind of a little behind the April. Are we okay with that this year? Is there any objection to that given what David just said that Jared already has everything that's there? There could be some tweaking. At least he has some foresight going into goal writing that okay, this

029is probably at least 80% of what I'm going to hear because have we ever had um the president and vice president who've distilled out the themes come back and had more than 20 to 25% changed from the distilled themes? Right. So, I guess if we're okay with it, and I don't get anything glaring from Tim that says, "Whoa, you can't do this." You know, showstopper because superintendent evaluation falls under the purview of this committee by policy. It would not need full board approval. It would need this committee's approval. Would we get that? What would that all what you've come up with? Would you share that with the committee or it'd be shared at the full It wouldn't be shared with the committee here. We could share with the committee, but I mean, yeah, but then

030we're not meeting again prior. Yeah. So, that's a close session kind of. You know what I'm saying? And we couldn't find dates that everybody could meet to do that. That's why we're to the point where Well, if Lor's question is is what you and I did together. I mean, we're kind of okaying a blind, you know, not not that I have it, but that may be where it is. My my comment, it would have been Diane and I put him together. It would have been the planning committee putting him together, right? And that I don't want to say defeats the purpose. two years ago, Tony and I sat in his dining room and put them together and then it at some point the board the whole board and no other board I'm on is involved

031in the the is the it's the somebody has to distill it down and then turn it back to the board for review and you're asking hey can we see what it looks like and the answer is is well we were going to deliver it to the full board but should we deliver to the full board before after Jared sees it that's the big and And technically this is a job for the president and vice president, right? The reason this was different this year again hybrid year when Fred stepped down, Fred and I were involved in this process. So it would have been Fred and David. Fred stepped down. Now it's David and Mike. Mike came in new to the process. So is that really, you know, so it's just been different throughout. So So we're

032not okaying that. We're just okaying the process. That's it. That's it. That's it. You're saying Jared get a peek at it before he walks into the board meeting on the third before we ratify where it is. That's what we're Craig has his hand up. He did. Yeah, I think um I think uh the question was clarified. the the statement was made that that this particular uh committee had the purview of evaluating the superintendent but rather it's what I think you meant to say was that the the committee had the purview of the process by which the yes yep thank you thank you all right so unless just a summary unless I get a big showstopper hey you can't do that. Committee is fine with Jared getting that ahead of time. We would still do the

033ratification. We'd still have the same process at the February third meeting. He would just have um at least a little bit of notion of kind of where we're going. Okay. All right. Then moving on, um board development. The last piece on it, if you recall, we're trying to do a better job at board development in general. There was an attachment here of what the subcommittee had created in terms of um what we're going to do throughout the year. And left on the list, we had said it was going to be quarterly meetings dealing with norms, chain of command, voting etiquette, da da da da da. We may or may not get to all of those. If you recall, we just had a meeting of the chairs. That technically is a board development piece. It talked

034about norms as far as how meetings are run, getting things a little more um uniform from group to group. So my suggestion to David after that was I had suggested that we have another meeting of the chairs in May. A to follow up with some of the suggestions that were just made on Monday night. How are things going? What do we need to tweak? Any other comments kind of thing. B, the fact that new board members come on in April. There could be a shakeup of the chairs. I came into this role with no background information at all. Here you go. Doug Will gave me his three files that was this thick of stuff. And okay, you do the best you can. At least we have something. And that was something that Fred had asked.

035we have some sort of um structure going in so it's not off the cuff if you have a new president if you have a new chair if you have a new whatever and so I had asked if that could become part of a yearly cadence in May of planning meeting of the chairs where it would be open to all so everyone can hear that so I just wanted to give you an update that that is something that has been then put into the planning calendar to move from there any questions on any of Yeah. All right. Moving question. I'm just going to say it wasn't my idea, but I thought it was a great one. Many chairs never get any direction. Yeah. Especially in May. So, between the board orientation and then the chair orientation,

036getting everybody on the same page if there is a same page to be gotten on to. Uh I I think it was a good idea to follow up and do it at least every day when you have new chairs assigned. Um, and they have the opportunity to meet with their respective administrator and and and bring the administrators into that meeting, which is also what Dian asked me, why weren't the admins invited to the last chair's meeting? I said, because that one was really more focused on us and minutes and speed and participation, get on the same page. But I agree that the admins, Jason, Jenny, Margaret, Sarah, would be the appropriate ones to bring into that May meeting as well, just to for introductions if nothing else. But yeah, I thought it was a good

037idea. So, perfect. All right, then. Moving right along. The super or the excuse me, the board evaluation survey process. Jared and I will be meeting with Drew Howick at and we talked about this before at the um schoolboard convention next week. And the purpose of that meeting, if you recall from the board retreat, is to take the survey, which Dan and Tina did their best to try to pull questions forward, but Drew had said, "Well, technically the survey is better if it's derived from the commitments." So, he had said he had some things to share with me and how we can kind of go through that. And so that's what we're going to kind of take a look at to give a draft of that. And from the survey then according to board policy, we

038need to create then objectives and priorities kind of like what Jared would be doing from his evaluation process. So it's kind of moving in that direction. The survey right now is at its infancy level. We've we've had a few stumbling blocks around along the road. we're growing from it. This is just the next step in that growing process. Um I will put that on the agenda for March just to kind of take a look at to kind of move um what does the survey look like? What does that look like for objectives? I have no idea. This is just what Drew gave me as an oversight. I'll know more after the end of next week. Um this does not require full board approval because it is under the purview of planning. Um where the policy

039specifically states that it's the this committee's responsibility to develop and monitor the process of board evaluation. So if you want to double check the wording, I can either read it to you now or it's Nola 0155. Um, so just kind of looking there. So it's mon the process, monitoring, excuse me, develop and monitoring the process. So just so we know that's kind of where that's going. Questions there. Do a quick Yes. So you're saying the survey doesn't need board because that would be beyond the process. I'm just wanting to make sure we're all on the Do you get what I'm saying? No, because that is part of the process. The survey is the way you know with the evaluation the priorities the objectives the survey is the process. Okay with it if that makes sense.

040Okay then moving speaking of surveys student engagement survey. This also came from a previous action item. Jason take it away. Thank you very much. I just want to start by uh thanking Derek. Uh he's online here. He's been online here and he's one of our representatives from school perceptions that has uh volunttoled or volunteered, I don't know which one, but to join us tonight and answer any questions and offer any insights into the development of surveys. Derek, I was wondering if you could just take a moment to introduce yourself, please. Hi everybody. Thanks for having me in your meeting. I am uh Dr. Derek Gotautle. I work for School Perceptions. We are a small Wisconsin-based survey company that has been in business for about 20 years. We've worked with thousands of school districts surveying students,

041parents, staff, uh and so on. Our mission and what we do really well is helping local school leaders understand in a timely fashion what is happening in their buildings and in their communities uh with respect to how they feel about schools which provides information to those districts that helps them make uh informed judgments about what to do next. Thank you very much D. Appreciate you being here. Um just a few things before we open up for discussion is that just a reminder that in the past we've had a student engagement survey and we worked with a different vendor. Uh that partnership has ended. So really looking for a to continue the work but with a different vendor. uh the internal strategic plan leadership team really surfaced this idea of the connection between our student engagement

042survey and our core values. And so that's where that started. We brought this idea to uh the the the district leadership team. We brought this idea to school perceptions. We brought this idea to our building leaders and all all have been supportive. Um this group, the planning committee has looked at a a draft several months ago uh from um school perceptions. What we have here tonight is a reflection of th those conversations, conversations with principles as well. Uh we'd be looking to administer this uh engagement survey in the spring just like we had in the past. So that timeline would be the same. And then ultimately uh I'd like to open up for discussion but certainly be looking for your support uh then future resolution on the board for board action. And so with that

043I' love to open up for discussion and Derek is here as the expert certainly can help us understand any survey development type questions please. I have one I don't know in the past with um our past survey did we survey ecampus students we did and I my it doesn't look like they are going to be surveys this one or is there going to be a different am I missing them because it asks what school and they're not it's a good catch we would and we would add it. Okay, perfect. I was like, maybe there's going to be a different I realized they're not necessarily always in the building, so I thought maybe there was something different, but I didn't want to exclude N them. Thank you. Um, yeah, that question. My teachers explain things in

044a way that I can can get them. Can you tell us what slide you're on, please? What? What? I'm on three. Slide three. Okay. I explain things that the way I that I get that question. Yep. Three. Okay. I guess four. Uh if if a student said that they didn't get it in math class, it may be because of their learning style, right? I mean, because my daughter learned from some math teachers better than she learned from others just because the way she learned. So, how would we use that information from that survey? Derek, might might you speak to kind of the history of that question? So, all of our questions come out of not only long experience uh that uh that we have as a company but also out of uh the research. So

045to your question sir directly like uh the question is my teachers explain things in a way that I get this is asking an individual student to reflect on their teachers in general. What the survey results that we end up bringing back to the district will give the district leadership a picture of the teachers in general. So, individual students uh who have idiosyncratic learning styles of one kind or another, whatever their learning styles happen to be, if a majority of those students come back and say and and say that their teachers are not explaining things in a way that they get, it's not a reflection on the quality of the teachers necessarily, but it will give the district a picture of of the of how well school staff are aligned with the needs of their students.

046So, it's it's giving a district level view. We also break it out at the building level, but it's not disagregated by individual teacher and it's not because we're dealing with hundreds of students. At the very least, it's not uh dramatically altered the uh central tendency by any one students uh individual uh learning style differences. is what I would say. Thank you. Please. Um, on that same slide, so it's I I like how it's kind, you know, it's a short survey, but it has some category to it. So when you're looking at classes and teachers, then the last question is, I try my best at school. To me, that didn't fit. And and maybe there's a reason, but it um a lot of the questions seem to be asking like you like what Dan just brought

047up um like what you're getting from your teachers in your classes. Should we move to the next section? I'm wondering if that should be, you know, to me then it's all of a sudden uh you try your best. It really doesn't fit to me, but maybe there's a reason that that's fair. Would it go in the next section at life at school? Probably better. That's all I wrote down my things. I learn things new. I I try my best at school. That's where I was going with that. But but I wanted to make sure you know maybe there's a reason that that's there. Derek, please. So these are uh it's best to understand each of the items individually. The the fact that they all appear on the classes and teachers page doesn't necessarily have any

048analytic value. By which I mean we're not going to present, you know, hey, your classes and teachers score is a three or whatever. We will show you the individual results on each item. We do have these questions broken out into indices, things having to do with belonging, uh connectedness to school, that kind of uh thing that draw on individual items from different sections. So the fact that this individual item is grouped with these is not doesn't really make a difference for the overall results that you will see. The reason that it's in that section is that it's when you we're talking about classes and teachers and we're thinking about this as a student engagement survey. We're asking about students experiences in classes and with teachers. So even a question that is asking about uh asking

049students to reflect on the amount of effort that they put forth when they're inside the school building. That is that's the way that it fits sort of thematically with the others. We've also taken time to work with Derek and others to align the questions to our core values. And so that's not reflected here, but we will get a report, correct me if I'm wrong, Derek, a report around those each question and their alignment to the core values and their scores. Is that true? Yes. Yes, it is. May I say something about that real quickly that I forgot to say at the very beginning? So like every school district, so we have a basic template of a student engagement survey as well as a parent engagement survey and all that kind of stuff. And we work

050with districts to uh customize those to what districts need. I mentioned earlier that our that we understand our job to be helping districts understand what's going on in their local communities and what that means. So one of the um real sources of value that we bring with our 20 years of experience is the ability to compare you know whatever scores uh a district gets to other similar districts. So you see not only that like you know your rating is above the mean in my teachers explain things in a way that I get but also how that being above the mean relates to other school districts that look like yours. And by look like yours I mean demographically size-wise that sort of thing. Uh all the uh uh characteristics reported to the uh National Center for

051Education Statistics. Um, but the customization piece allows us to also ask questions in a way that is particular to the needs of any given district. So for this draft that you're looking at here of Watertown survey uh matches up 77% with our template. So that that means that you know 3/4 of the questions here are worded exactly as uh typical questions that we give to other districts. Those give you great comparison data to help you understand how the district is doing in the context of other similar districts. The other 25% of questions are worded in such a way to be responsive specifically to uh your core values in the district. So you get both of those things in this single relatively brief survey that ought not to take a lot of student time which is

052which ensures that they all get answered all those questions. Thanks for letting me have that stays. Thank you. I do remember I think I remember that when we worked on the the staff where you don't want to change things. You can't get that. I think the staff survey there was uh five or six questions that were added. So kind of like the 25% but the rest of it were from the bank. One more. Do you want? Yeah, please. Um I noticed that on the ages so we have them broke down. ages four to eight and then the 9 to 12 and there's just those few little um why didn't we ask the four to 12 I don't know how or what to study as a question I was just curious because I figure fourth to

053eighth grade they they take quizzes they take tests and I didn't know if there was a a reason that that's not included in that grade only at the 9th from what I saw I didn't see it on the I was trying to see if there I'm scanning. No, you So, it's we're talking about the last two pages. My learning grades four through eight. Please check any of the things in the list below that make learning hard for you. That's what we're talking about. Yeah. So, in grades 9 through 12, it's number two, four. It's the sixth one down. 1, two, three, four, five. Don't know how and what to study. Uh, grades four through eight. Why isn't it there? Uh, yes. You know, there's no reason that it can't be there. We can That's a

054That's an easy question that we can customize to that because this is one of the things where we don't give comparables on these last questions. We just show you the results like in a in a big bar graph. So, let me make a note to myself. Yeah. I mean there's no there's no harm in adding that. It's just the the the difference is like you know an eighth grader for sure I can picture you know being like oh yes I I face decisions about how and what to study. I have a lot of independent study time because I'm about to transition to high school and that experience will be different from like a fourth grader. And all that means is that if fourth through 8th graders all see that question, some of the whatever fourth

055and fifth graders might be just less likely because of the nature of their studying thing to check that box period and eighth graders might be more likely. So it would look like this group of students doesn't experience that as a problem when really eighth graders might be experiencing that as a problem. Another possible solution to this would just be to make it like my learning grades four through seven and then push 8 through 12th into one uh kind of category. But this is exactly the kind of reasoning where where for my part I'm like what information are we worried about missing in the survey? Like what is if that checkbox is not there in grades four through eight? What is the likelihood and this is an honest open question like what is the likelihood that

056uh failing to ask like I know or I don't know how or what to study is the major impediment that needs to be sort of surfaced. So my question is similar to that but a little bit different and my question was why are grades four and eight lump four through eight lumped together? Four and five is typically elementary. They do things very different. 6 through 8 is middle school. They're very different. 912 is high school. They're very different. So my question is why don't we have a 45 section, a 68 section, and a 912 section because that then would give us a little bit better look of middle schoolers this, high schoolers this, elementary this, and it right and then it the question that you just posed, well only eighth grade this. Well, it might

057be a middle school kind of thing. That would give us a different look at the data. Is that a possibility to do that pretty easily? Sure, absolutely is the answer. Uh yeah, the the reason that it looks like this is because lots of districts that we work with have very different grade configurations between 4 and 8, but most high schools are 9 to 12. So it makes sense from an R perspective. But if you would like to see that these questions broken out in some combination of what we see here in my learnings grade 4 through 8 and grades 9 through 12 broken out at the so four, five, 6 through 8, 9 uh to 12, we can absolutely do that. That's no problem. Excellent. Thank you. Thank you. And then keep that an that

058question on the six to eight. Sure. I think Yep. Do we ever or do you ever give the students the option of putting their name on a survey? No. No. No. Okay. Because my thought and remember they're looking at the generality of it, not the individuality. Right. Just looking at these questions, it' be good to know the answers there. So the district will know. So the way that these are administered is that uh each individual student gets their own code. The we are not able to know who that is. The community in general isn't able to know who that is. But if something were to show up on this survey that indicated you know the potential for uh you know that that a student is a potential danger to themselves or others, it would be

059possible for district level administration to identify who an individual student is. Okay, that's good. Yeah, we typically look at it from a building lens and then a district lens and then share those data sets with appropriate principal. But it is not possible for anyone who's just looking at the ordinary results to figure out any individual uh kind of thing unless you know some sort of red flag trigger uh is set off which given the survey is highly unlikely. All right. Anything else? Can I ask Craig? Go ahead. um what would constitute um some sort of a threat to themselves or others? I mean, it would literally have to be them writing something on like not bubbling something in, but the the exactly the kind of thing that would constitute a threat to harm themselves or

060others that you would see if they were, you know, journaling in their English class or whatever. Exactly the same kind of thing. But none of these answers that being like I can relate to what I'm learning at school, not really doesn't set off any trigger. Nor would any of those other buttons. They would have to, you know, they'd have to be taking a paper version of it and they would have to literally write something on it. Okay. Thank you. Anything else? I know that we did have one um fill in for our school that pretend the new student. the last slide um moved here. They're heading to school very soon. What's one piece of advice you would give them? Um is there I don't know. I know we I asked this mainly to ask this

061not necessarily as an advocate to do it, but it that we couldn't have additional comments. I know we do that at the staff. Um maybe there's something that is being missed that would give the student an opportunity to be like our I don't know, our bathrooms are dirty. Not saying that we're looking. I'm just I'm not saying that we should. I just didn't know if that's you know we we offer them to answer that one. I didn't know if that was talked about at all to do like anything it did like. Yep. In my experiences we never left an open box comment box for students and Derek I would rely on your expertise again. Yes. Yes. uh to Craig's question earlier, that is the place in which any kind of red flag would show up.

062Not that I I anticipate that to happen. That's the only open-ended uh portion of this survey. We found that this question elicits the best and most rich data of the kind that you're interested in. So, we're not asking students here to reflect on exactly directly on like what they like best about or what they like worst about the school district. We're asking them to picture an imaginary person who they are in a position to advise in terms of what to look out for, what to get excited about, how to navigate kind of things. And we find that like students take that question seriously and they uh give us good and rich feedback that helps the district uh figure out what students are concerned about, what students don't like, what students are excited about uh in

063their uh daily experiences. it among other things. It tends to give us like because we we can break all these results out at the building level, it gives us uh it it provides great insight into building level culture as well as uh district level experience. No, I appreciate that. I think once you kind of set it back, it does make sense instead of just an open-end like it makes them kind of think about it and be a little bit more guided on their answer. Oh, that's fair. Thank you. I think that that's all I got. My last question is for Jason that would know and that is are all of our core values established in the ref or in the strategic plan represented in this survey? Yes. With cross reference. Yeah. I I figured I

064just wanted Yeah. to make sure that'll be part of the reporting as well. And I figured it would you know just that way we're just a quick double check. Craig's hand is still up. I don't know if Craig, is your hand up still or did we not put it down last time? If it's up, go ahead. No, I'm sorry. My fault. That's okay. All right. Anything else on the student engagement survey? All right. We'll just be seeking uh we have I wrote down two things. We want to add ecampus certainly and then we'll break down the questions. elementary, middle, and high school. And then with that, um, would you be comfortable moving this towards a resolution? This is my question. Yes. Yes. Yes. Lori. Yeah. All right. Derek, I will follow up with you on

065those two little pieces then. And I just want to sincerely thank you for your time. You're welcome to stay here with us, but don't feel obligated. Thank you. Gotta go make some dinner. Thank you for having me. look forward to reporting out results. Thank you so much. So then this would be a resolution in January at the meeting next week. Fantastic. Thank you. All right, moving right along. Next item is new member orientation and that's why Lynn is here gracing us with her presence. Um, we had this as an item a number of months ago and it hasn't really other things have kind of taken the priority piece, but given our latest situation, we don't have until April to finish new member orientation. We need to have it finished Monday or within the next couple

066weeks. So between myself and Jared and David, we took a look at what we have and kind of put together a draft of where we propose moves forward. So me putting forth, hey, this is what we've been talking about at planning, David from the president's standpoint, and Jared from the superintendent standpoint, um created this new member orientation note sheet that you see attached in board docs. um refined the onboarding materials used at the last session and kind of created this document as a guide to who is talking about what in the past it was the superintendent and the board president. That's you know when Tony was president and we didn't really have a lot of onboarding which we talked about last time and I know Dan and I have spoken and Dan's like I wish

067we would have had more onboarding. Um, so kind of looking at what's been done in the past, what do we think we need? Um, with the restructuring, we now have, you know, people that can be doing that in addition to the board president. You'll notice that Sarah Odenhooven is part of this group and Sarah Duncan is part of this group. I mean, these are we're a collective team and so it only makes sense that that's broken into those various pieces. Um, so what attached in board docs would be what's included in that onboarding process. These, as you know, are in our board member folder that's in Google Drive. So, we all have access to these. Um, it's just this would be then new board member. Here we go. I'm sure I'm thinking that somehow through

068that they would be shown where that is in their, you know, new computer that they're getting. Um, does this make sense? Because we have a new board member coming on. So, this process will be used to onboard this new member for this vacant seat. Um, my thought is that we would bring this back then in March to kind of see what went well, what we might need to tweak so that way we have the best onboarding piece possible to use again in April. Normally, hey, we got to wait a year. I guess we're fortunate that we only have to do it a couple months and things are pretty fresh. So if there is nothing and I got no emails from anybody, so I'm assuming that there's nothing glaringly that we need to do tweaking, but

069let's put out discussion right now. Go ahead, Lauren. So my question is do we want this and this is as like an overhanging where it's there and it's there for the next 10 years or until something major change where when that election comes you know it's easily accessible. The only reason I asked and I I'm obviously for this one it would make sense to have specifics but I was wondering if we wanted to keep the chair because chairs will like committees are going to change immediately after the election. So I just didn't know if you want to keep them like hey these are the standing committees right now like on the first sheet I'm just looking at like the first one the onboarding. Yeah, we'll start with that one. So I'm just throwing it out

070there. I it I was kind of thinking about it today. I'm like we're kind of in a weird situation because we have someone coming on this month. This would be really they need to know who the chairs are and what but I didn't know like does it you know like good point names. Yeah. I would you could eliminate that post from this document because that that way you don't have to change the document every five minutes. That's that's I guess what I was getting at like the chairs get removed. Yeah. And then whoever the president is can likely recall who they appointed. Yeah. So, if I may, uh, Lori, we we keep it on there the way it is, uh, because we do know that things are going to change, but what's really informative to

071the new board member is who was the chair. And so when I when I go through that, I say, "Hey, these are going to change because we're going to go through a realignment now that we have new members." But these were the sitting chairs. Uh and and at least that gives them an idea of who was running that place before, right? And so, uh I do think that that's still valuable that people know who was the c who was the chair and that we are going to have new chairs soon. That's fine. I just didn't know if it was going to be more tedious to have to go in there every, you know, year or couple years. So, I it doesn't bother me either way. in that section. This is nitpicky. Planning doesn't have a

072specification, but if you go to policy, you can figure that out. But I don't know if a new board member just for ease of it, can we just put um second Wednesday of the month by monthly opposite policy. So, it would just say the same thing that way if someone is. So, Diana, yes. Uh I this goes back to the other point too which is every year uh we update the chair list when the meetings are. That's a that's a sheet of paper that we would just be introducing into this document. So uh all of those things will just continue like that. I mean it it does lay it out graphically a little different than than what you see in the note in the note sheet there. Okay. Perfect. Anything else? I got a couple

073of things. Uh, I really like the um check in with the chairs checking in with new members, mentoring. I think that's really a good idea. um I guess I never understood how we could um how how we could uh validate what is the word I'm looking for uh new hires without having seen their resume. I mean it doesn't make sense to me if we're not in charge of hiring. Why do we need to, you know, okay, that because we don't even know who they are other than their name. What one are you referring to specifically? Um, are you on page one? Are you on page two? Roles and responsibility. What? Uh, approving staff hires. No, no, no. We're on onboarding new members. So, the the document that you Yeah, you are. The document that you

074are looking at is something that we talked about at the board retreat. Okay. And that's just to um it's a good reference. We did an activity with it. Whose responsibility is this? Is it a board? Is it the superintendent? Or is it collect, you know, a combined? Never mind. Okay. I'm like, I'm not seeing where you're at. Okay, I have my glasses on. I don't know what more. All right. Anything online? Not that I'm safe. All right. Um, then other documents in there. The new member handbook, there weren't any. Oh, go ahead. So, our we need to update it with the new strategic plan. We have the old vision and page and D and I literally was reading this stuff at No, that's okay. And I had to get the practice. So, I wasn't going

075to email it. No, no, you're you're on the the the handbook. So, if you go to page I think Oh, so if you go to page 10, that's where it is. Page 10 talks about the mission statement, priorities, values. So, we just want to update that all for our new strategic plan. Thank you. Well, no. And those are things that come through that long ago that when we But they're easy to um overlook and see and yeah, a lot of things I've been finding. So, it's just those nice friendly reminders. So, good. All right. Any I'm going to charge you Jason. Just keep making sure online the ABCs of acronyms. Thank you, David Trader, for this suggestion many moons ago. Yeah. Um, and I'm sure we're going to continue to add to that. So, just

076beneficial there. Forward you one because I picked up one from CIS and I assume many of them are the same, but they may not be mutually exclusive or collectively exhaustive. So, I'll send it to you just because they're probably a lot of the same ones. But PLC is still a programmable logic controller to me. So, any whatever you guys do with PLC's is just you're not going to get it. I'm not going to get it. Okay. because I know what a PLC is that what you're saying isn't it. [Music] Um the roles I'll send the one from CISA because I asked of them two years ago when I got on CISA too. The roles and responsibilities document is something that Dan just referred to and that is what came out of our our retreat. Um

077the next one is the collective commitments. We've referenced that a little earlier in the meeting. that again it's kind of our norms how how we do business around here. Um and um my assumption is that will be a process that we kind of go through each year with a new board member. What are our collective commitments as part of a a repetitive thing at the retreat that we do just what what's our values? The next document is the board meeting dates. We always typically get these these would go then to the new board members. Um, yeah, I would just recommend maybe updating it 25 26, right? We we don't do that till after the uh reorganization. Okay. I wasn't sure and I was like if we're going to be giving, you know what I mean?

078This goes but this is the one that's going to be given out to the new members. So, they would get this one and then and then the updated one it will be an update. Perfect. Yep. You know. Yep. And then the board committee dates you see that document. My suggestion here, Lynn, is we need to somehow get to this new board member the dates for the superintendent evaluation. Um, that typically would be on this in the future. That might just be a separate piece and like the goals dates and doing those. Yeah, those are all part of that process. Yeah. So, that email and it could be as simple as forwarding that email that you sent to us on whatever whatever that is. Anything else as far as new member orientation? May I ask questions?

079Um, so I have a couple notes for the uh the new board handbook. One is we are going to we had created a a new organizational chart. Um, and I'd like to make sure it's okay that I add that to this of our staff. Okay. And then I had a note in here from actually from fiscal from August that um we present the WOFAR codes to new new board members, explain what the WOAR codes are, what our accounting codes are. Okay. Somehow doing that as well as adding fund 80 to the board handbook, uh what community uses. So, I have a couple notes in here. Um, so, so yeah, I I don't have any if if you're looking at me, Lynn, regarding things that most people don't understand about school accounting. I can even ask

080you more questions of things that I don't understand about school accounting. Y, it's a question of how I sat down with Stacy within the first week to understand. I was like, what? You don't depreciate assets here? What the hell's going on? and like, "No, we don't have any assets." I'm like, "Wait a second. You have all the assets." So, I still don't get it. Point is, I don't know how thorough Sarah's or Stacy's script is. So, does it belong in the book or is it just what they go through when they sit down with them? And I'm not here to tell you which one should be done, but it really depends on the understanding of the person asking the questions and their familiarity with GAP versus public accounting or or what have you. And so

081I'm not going to be here to tell you that I know what goes in and goes out. No. And I it was just something that I had noted from uh a meeting minutes that I set aside for my file, but I also see on on this on boarding new members document that that would be something that the director of business services will go over the budget process and do for our accounting. So, so I guess that kind of answers and if they have their own little rubric for this is what all these are we these are the whatever 10 or 15 funds that you might hear and what they mean and what they're used for that'd be a great road map for what the funds mean um the general fund you know etc etc but

082yeah I don't know highlight maybe too much yeah that's overwhelming I mean it could be depends on what your background don't understand. I've been here 31 years. I mean, I get it, right? If you have a background, yeah, they may understand it right away. But I do like the fact of adding it in there because I don't know how much I've ever heard about it. And I'm what is that? But but I have access to the handbook. So, I have a place where I can go as a a quick reference. Yeah. Um because there are things we're going to forget. And so, just like the ABC acronym thing, it's it's a a little fingertip reference. Yep. And and in all reality then there's things that you know we want more information or lists of what

083those are explanations. It's that's things we can put together to put in your board development shared drive as well. We include it in here but always have it in there for an explanation. So and that shared that folder is called the board development folder. Correct. Okay. Um any questions or additional comments? Anything online? Excellent. All right, then. Moving right along. The next thing you see on our agenda are policies. And you might be wondering, why do we have policies at a planning meeting? Well, these two policies come under the purview of planning. And so, the first one, and they're just out of order from the way I'd like to talk about them tonight. So, I'd like to start with the one entitled board self-evaluation. So, if we could start there. This policy was kind of

084kicked to planning. It's under our purview. Jared and I took a look at it and um we put our suggestions for now. There was confusion when we went through the original creation of the survey. Self- evaluation versus evaluation. And and Dan, you probably feel the most pain in this because you guys wrote questions about self only to find out it's not about self, it's about ourselves. So eliminating the word self and just calling it board evaluation, I think helps to clarify that a bit. So that was one of probably the biggest suggestions. Um, so the way it would kind of work is this is we would have this with us now and we would do the work that typically policy does on a policy where goes through first read, it goes through second read. I'm

085going to lean in on Lori because Lori is the policy committee member that cons, you know, I'm not so kind of helping guide through this process. So we're kind of in a weird process right now just because we're going to the Neola. So I don't know. I can't say when Niola is all done. what this will look like. But one thing I do know like now that since we've been doing the trans the transfer to Neiola, all the policies have been going technically through policy. They're not going through your streaming, you know, like all the HR ones first went to policy. This one I believe already went through the process and so did the other one. So these already I don't think the other one did. Did it? I think so. Which one are you

086asking? Well, let's let's stay with this one. Okay. This one and this one is an original. Am I right? This is an original. So, I don't think we made any changes. I don't think it even had to go to a first read because it was already it was just staying in place. Is that right, Lynn? Trying to remind me that doesn't h How did we Did we first read this and second read it because we didn't change it at policy when we for the 8170? I'm a little bit confused. I'm confused by this right now because yeah, we're making changes to a current policy that is not Neiola. Yes. But it's already hit Eola is what you're saying. I'm not sure and I'm looking right now um to see it did come to policy I

087think January last year if I remember. I tried finding and this is where it's hard you know coming through this. I don't really want to be like, well, this is the norm because I don't think we really have a good norm right now when it comes to policy. And maybe Craig could if he's still on um trying to do like policy, but yeah. So, I just didn't want you to give too much background when it may not because this is kind of a weird situation. So, anyway, the the whole purpose in and if if if we already have a Neola policy, then we need to take a look at the ne and we can bring it back next month. This one I don't think had a Neola policy. Okay. So, so that's fine though. So,

088number one is eliminating the word self. And I think we're all in agreement that that needs to be done. In the second paragraph, the policy states that we should do this twice annually, but per Drew's recommendation, it should be done once annually. Okay. So, that was the reason where that came from and again the word self in there. The next paragraph, during the self-evaluation, the board shall evaluate itself as a whole. If you get rid of the word self, that sentence isn't necessary, right? Um, then the rest of it kind of stays through. Eliminating self, eliminating self. And then at the end, the last paragraph, the board shall also evaluate their effectiveness at each regular meeting. The board president, superintendent shall utilize this feedback to plan effective meetings and share with the board as appropriate

089as necessary. That one I put in the strike kind of thing because per Drew, no other districts really do self- evaluations after every single meeting. So there may be things that come of a conversation coming forward. But with this evaluation piece, those are things that from our board retreat when I look to see, hey, is this what we're doing? I realize that this isn't what was directed. No, I don't have a problem with that because technically we haven't been piling policy. Correct. That's just the reality of it. Well, and that's why we said at the beginning of this year, we needed to create an evaluation and we needed to this and and in other policies and that's why I've been up to my eyeballs in policy because they have a domino effect from the evaluation.

090We're supposed to be writing objectives and priorities and okay, baby steps. So, let's get the evaluation first. That might be in our three-year plan. So, yeah, we're going to be in violation of policy, but we're moving there. Lyn, did you find what you were looking for? No, I think this is a new one. So, we would have to what we're what we're going to have to do is we're going to have to create a new NEOLA policy for this. If we want to keep this I I we'll have to create a new Is that why did it get Was it No, I don't even think I thought so much. I know. I saw it on a past I know it was on because it was attached to it didn't have a need up. Right. I

091did see that on our agenda. I can So, you're right. And you know what? I'm going to look one more spot. I'm I'm sorry. I don't you guys not at all cuz I was it made me ask a lot of like today I was like no wait now when that happens so it you know but it would even if we change it I don't know if we need to I'll let you finish what you're doing. Yeah. But technically yes we would now have to go to first read because we're making changes. I don't think we did because we didn't change it when we first looked at it. We just knew that it was one that was there that Niola didn't have one. So we didn't make any, you know, we didn't have to approve it.

092And when you did it, we didn't have those questions or issues. These questions and issues like the very beginning of our Neola process, if I'm rem I think I just started kind of hitting I don't know what. So Craig has his hand up. Craig, share some light on this for us, please. So, so I guess I would be a little bit cautious about um like you know it's not like pol uh planning committee has a ton of policies that would typically be under their purview and this definitely makes sense to to discuss it but like um you know I'm a little bit um taken off guard when it comes to uh you know going outside of precedent which was to allow the policy committee to have the first crack at the policy and um you

093know when we're going through the NEOLA process if if all of the sudden you know all of the committees decide to like pick up uh policies that that didn't have a particular kind of interfering with the work of the of the Neola um uh you know uh No, I appreciate that and not my intention at all. I'm just simply going off of typically we don't have two committees doing the same work. But if that's the process that we go through, then this would be the committee's suggestion moving toward to go to policy. Yeah. When I when I had originally asked Jared, you know, it was like, well, okay, we don't need two committees doing the same work. Okay, that's where I thought this goes. I have no preference either way. Yeah. But this needs to

094be changed. So whatever guidance is given, so be it. We'll go with it. I think I think it has more to do with the discussion that um Ed services had yesterday regarding taking the curriculum u policy and you know that that's a departure from practice when we told HR committee that um that the policy committee gets the first crack at discussing policy and and I I I guess you know if we're going to be consistent with taking president those are those are my concerns, but I I I don't you know what, this particular policy needed to be changed anyway. We all knew it. Um, so I I don't have a problem with discussing it. Just I just want to be careful and mindful of that process, you know. No, no, and I get it because

095we have a second one on the docket and the concern that I have is regarding time. Um, it's just be and we'll get to that one in just a second. Finishing this one then. So what I'm hearing from the collective group is these are our suggestions. I don't see any additional suggestions or any anyone that was saying the suggestions that are made here should not be pushed forward. But we will push this over to policy then and this is pretty easy for them to follow and we have two policy members, three policy members in the room with us. So it would be very easy to do that. David's wheels are spinning. What do you think, No, I I want to go back to what Craig just said and just be respectful of the at this

096point in the game, the the adoption of the book, I think we agreed comes first. Okay. And and I'm not saying that this this upsets that apple cart, but it not to it's not disagreeing with Craig. is just a different avenue of we want to make sure that Lynn's time and Jared's time and the board's time is focused on getting that book adopted because that's really from my perspective, just my perspective, not the boards, not the committee, etc. is going to be the priority because without that book, we're ruerless and we can always go back and dress up any other policy after the fact. If nobody thinks that putting this forth is going to delay that book or cause problems, then I don't see an issue, whether it comes from here or goes through policy,

097I'm fine. But what we were pretty adamant on Monday night is let's stay the course on getting the Neola book changed first and that's got to be the priority. So if this one has to wait until June after the book is adopted, then we just put it on the back burner of June. If Lynn and Jared and Craig think that we can get it done alongside the book, then I I'm I'm indifferent. I'm just commenting that's what I reme that's what the the overarching sentiment was from Monday and why we took a couple of proposals and put them on the back burner because they were secondary to the full book. And I'm okay either way because our suggestions are here. We recognize the fact that there are some issues with the policy. If this is

098done in February or if this is done in June. Exactly. It doesn't matter. This is our suggestion from planning. Either way, right? And for me, I appreciate and understand what Craig's saying. It's when we have a policy that is directly under the purview of a given committee, it makes sense to weigh in whether it be first read, second read. I would have gone to that meeting with these suggestions from Diana, not from the committee. So, it's which comes first, the chicken, egg, whatever. Yeah. And and I think what happened like for me when I was looking at them, my wheels started going right away because I'm like, I know we already did these, so how does this work? Like I wasn't really sure. And I don't know what's down or not because I'm not on

099that comm and I'm not as involved in that. So, right. All right. So, from this, what are we doing? I could make the I think we could um make decide that we like the changes continue the discussion today, you know, tonight about the two. We might as well discuss them and then I'm not going to say I would be okay with it going to first read, but I think that's going to be more about Lynn and Jared and what they're going to want. But here's my question on this. This is a policy. This is a this is a W USD policy that did not have a match. So, it was kind of parking loted. However, we could bring it forward because it's going to be a bylaw. It's going to be in the 0000. We've

100already passed for second reading these. We can turn this into a a NEOLA policy. You know, I can convert it to Neola policy or however Scott's going to have to help me with that. and we can bring it to first read at policy, have you guys look at it to give it the okay, then move it on to first read. Can I ask the followup question on that? What were we going to do with it? Was it just in the parking lot? Okay, thank you. I think that's where I really was like, what were we what happens without going into a whole lot of depth, what happens when they're in the parking lot? They just wait until we come back because we have so much to get through. No, no, no. I understand that. My

101my bigger question is parking lot items would still need to be done before the adoption of the book. Correct. I'm not I think we still need to discuss like the parking lot where we have W USD without a match because I have a whole list. Right. Right. And that's where whether this I'll reiterate what I said before. Whether this is done in February or in June or whenever it is to me doesn't matter. The bigger question is and I again I appreciate what Craig said you know policy has over this but it also goes back to a common practice we don't do the same work in two committees right so I guess that's where the guidance goes here are the suggestions wherever it needs to go next someone can just let me know that if

102it needs to then come back at some point here a second read or if it's handed off to policy just so that it doesn't get lost. Yep. Does that sound fair and legit? Yes. Yeah. I mean, really, right now we're splitting hairs because I think um you got it. You got it in front of you. Take a whack at it. You got three You got the basically you got the policy committee in front of you right now. You might as well just tackle it and get it done with because it's So then it can go to first read. Yeah. Go ahead. Okay. Would that then go to first read? And do you need it to still sit in the Well, Sheila, no, I don't. I can do what you guys want me to do. I

103just need to figure out how to add a um add a new or create a whole new policy in the Neola. So, it would not go first read on Monday because it's such a short timeline. It would go in February. I just want to make sure as a as an action item can go first read first read to the full board. Yep. In February. Yeah. Got it. Okay. All right. Anything else on that one? I didn't try to complicate it. I just knew that this was kind of all a weird situation. This is a weird situation and I'm punting to begin with. So, any guidance keeping it between the lines is helpful. That was the easy one. Yeah. Yes. Craig, was this still under? I'm sorry. I got a kid better. Dang it. All right,

104the next one is a Neola policy. Um, uh, 1110. And this one, um, Jared and I talked to this one involves the assessment of the strategic plan of the superintendent and of the board. Well, because the purview here is board evaluation, superintendent evaluation, it makes sense for us to have discussion and again whether we discuss and whatever the protocol is, us discuss and make recommendations to plan to policy or if it you know we have the discussion here and then we take care of first read, second read, whatever clarification we need on that great but we need to do some of the conversation here because we're the ones that have been directly um affiliated with the superintendent evaluation, the board evaluation, etc. So, with this one, again, I tried to put in some of the

105different suggestions there. This one isn't clean because my understanding, Lyn, this hasn't been touched yet. And so we see this in the raw form that you know starting at the ground up in red I had put in there um some of the different suggestions or pieces there. Right now in paragraph two it says in conjunction with its with its annual evaluation of the superintendent the board shall also provide the time for both the board administration to assess the progress of the WSD during the previous year toward the achievement of its current goals. If you recall we shifted our timeline for the evaluation of the superintendent. So the superintendent evaluation is done the end of December. We have that data going into December, January. The school year data, the end of the year stuff is typically

106June. So, do you see the internal conflict? I don't know how I don't have a suggestion yet to change that. Um, something to think about with first read typically, isn't first read just cleaning up all your green and pink and then second read does the nitty-gritty? Isn't that typically? No, they're usually identical with very small syntactical changes. made of the first read in case there is at a full board any wanting to make or public or somebody you know for some reason we decide to make a tweak so so you never know that's I didn't know what timeline we had because that's going to need some sort of tweaking that verbiage um so we can noodle on that for a second if you skip down to letter C the board uses this assessment reevaluation time

107period to assess the effectivenesses of the board as well as as each board member and there's a form there. We've never found that form, have we, Lynn? I That's where I was really confused today. I'm like, because I had asked you for that a couple and you're like, I don't know. You know, I'm not sure what that is. But we also don't assess each board member. Yeah, I've got it right here. Actually, evaluation board effectiveness. I have it right here. Okay. Pages long. So if you could forward that to me at some point because that then goes into whether it be you know that's for each if each board member that one is. So this this policy actually states that but it's not attached to it. So if it's not accessible I don't understand. Well

108that's forms aren't accessible yet. Okay. They will be when it's all got. It's just with this you know these are something that's new. we've never done in and that's not to say we have to do this. This is just what Neil is suggesting. Um I'm going to have that conversation with Drew. Do other districts evaluate you know each board member? That would be the self-evaluation that we had talked about previously. Bizarre to me because I I look at assessment of district goals and it just seems like there's a lot in this policy. There is. It's very and it makes me wonder if that's where that link of that other policy that we have on our own. I'm not saying to get rid of it, but you know what I'm saying? I'm wondering if that is

109why Niola doesn't have that policy because it is kind of incorporated in here. And I'm wondering if we want That's why right we want to take that. But that's the last bullet on this page. the board develops and implements a plan to approve its own performance as the body charged with the responsibility for governing the WSD. Right? So yes, it kind of says that, but we also have other NEOA policies that here's the general statement in this policy and there's a more specific policy, right, that goes with it. So, but you know what I mean? Considering that Nola didn't have anything really that there is no other policy that really goes other than that form. So this is assessment of district goal. So, the title confuses me, right? But then look, look down at paragraph

1101, two, three, because now we're talking about this annual process of assessing and evaluating the board, the superintendent, staff, programs, and resources shall not be considered finished until So, we're saying, okay, it's all coming, you know, so I'm not sure on this. I didn't anticipate this to be 100% done today. No, my thought here is I'm planting a seed that this needs some some look at. I don't know because this lumps all of it together and we don't do this. Is this something we're supposed to be doing that we haven't been? So, I'm wondering is this a conversation you'd like me to take when I have a meeting with Drew that hey, is this the pathway we're supposed to be on? If so, help guide us that way in our our evaluation. I might add,

111and you already stated to your best knowledge, Dina, this policy hasn't been reviewed yet in the Bola book. Correct. Lynn, in normal course of action, if you would encounter this one and you and Jared are working on them. In the past, your habit has been get Margaret involved when it's a HR policy, get Sarah involved, get Jenny, get Savon involved. In this one, if you would have encountered this without Diana's input or Jason's, would you have gone to Jason and said, "Hey, what do we want to do here?" Or would you have set it aside and said, "It's in the parking lot. We don't have a matching goal. We don't have a we don't have a matching uh policy, and we wouldn't have adopted it." I'm gonna inter but I'm gonna interject because Jared brought

112this to me and did that exact thing. Okay, then we don't So you're you're asking is someone going to go and do that? Jared did that to get it into the purview that it needs to be. That's really your question. What I wanted to do is follow precedence. Yep. Okay. I didn't want to single this one out unless Jared and Lynn via their charge from the policy committee was acting in a consistent fashion with this policy considering any other policy we put in the parking lot. We routinely bring in the department that is relevant to review a new policy that is new to us. And if that's what Jared did in this situation, then that's perfectly consistent with how we've done it in the past. I just wanted to make sure once again as a

113policy member that we were being consistent. I didn't want to single out one policy as being more preferential to adopt than another. What what he had said in this and I typed it as he wrote it just so that way we have it is what this policy says will drive 2131 educational outcome goals and 2132 process goals and policy will be in the 2000s pretty soon we're pretty much started you know what I'm saying so this has to come before those and that's why he brought that cuz when I originally had this conversation with he goes uh Diana why do we have policy happening at planning we don't do things in two meetings I like well and that's where the um board evaluation piece there were like four or five other ones that there were

114little like a one-word clarification he clarified that on it came down to these and he brought this one up um yeah I I have no problem and once again this isn't a policy meeting Craig's online we're all here and if Jared had already said hey this is one that we'd like to review as part of the book and the best group to review it is planning, then then everything checks out in my mind as far as being consistent with past practices. Well, and here's the question that I have because there's a part of me that's like, okay, between the three of us, we can show up at policy. Yeah. But the way that our process works is policy members have the bulk of the conversation and external members have. But because this affects us, it

115makes sense for this committee to have the you know what I'm saying? No. And and once again, I don't I don't want I don't want to belver the point, but sitting right here on Monday night where Sarah and Jenny because they had weighed in on many of the policies that were being approved on Monday night, much in the same way that you are acting or Jason is acting as Jenny and Sarah in this situation and weighing in on a policy that's eventually going to come for before policy. It's just that Jenny may have done it unilaterally and in this situation the planning committee is weighing in on it. So they're not different. They're perfectly acceptable. So I'm saying let's do what you said and I'm good with it. But no, but what I'm wondering planning.

116I don't get to have No, you don't care. Um, but what I'm wondering though is if that's something that worked. I'm wondering Jason if you were to attend the planning or the policy meeting that this comes up and I attend and it doesn't have to be this full group but we have one there anyway and but then his weight carries as a policy committee member. Well, as a subject matter expert. Correct. Correct. What we don't want to do is put a policy in there about fiscal that Sarah either A isn't aware of, B has no chance of following or, you know, whatever. So, you get the subject matter expert in there to weigh in on the fiscal policies and when they're when they're ratified or reviewed at the policy committee, Sarah and sitting there to

117make sure that if there's any questions as to why she changed the policy, everybody knows why. So, same thing here. If Jason wants to show up and say, "This is why we change it the way it is, and it's just part of the normal adoption process." Okay. We're considered. So, does that sound feasible? Yeah, absolutely. I think Craig has his hand. Thank you. Go ahead, Craig. Yeah. Um I I hear your I hear your your your points and um they're the same type of points that uh other committees had made also when it came to oh well we're the more uh we we happen to have more uh knowledge about this particular topic uh than the policy committee has for instance and and that that's not what we've ever argued. We what we've argued was,

118hey, bring those questions to the policy committee because because as a board, we're dedicating time to policy at that time. And uh and David's right, that's when we have those particular um subject matter experts come forward at that time. So, and and and once once the particular policy then uh has first and second read and if there's still stuff that needs to be tackled like several months down the road, by all means, that makes sense for for those individual committees to to take over those particular policies. But, but I I mean, I didn't want to get into a situation where okay, you know, if obviously that would be a rare instance, right? because if there was a ch change that needed to be made, it would probably be made at first and second read, you

119know. So, no. And and like I said, this came forth from Jared and and I'm just going to say in the urgency of the fact that there are two policies that hinge on this and so I don't know does it need to pass first and second read before you attack the other two policies that domino from it or do they all get done in conjunction with one? I don't know. I don't think we need look at the other one. answer it right now. But I think there definitely needs some deep dive like I don't So So if I may, uh the reason I I gave this uh piece to Diana and said I'd like to have uh planning take a look at it and give us some feedback is because we can't do any work

120in the 2000s around the you know strategic planning and those kinds of things. Um and there there are policies there. uh she listed them that basically wait for the guidance of this policy. Uh and general in general how is planning uh and the board itself through strategic through planning of a strategic plan and everything else going to guide curriculum development and other pieces that fall under that from the strategic plan. So we don't have that set up in policy. uh th this policy would address that, but there isn't a final policy on that. And so it doesn't make a difference where or how we're going to get it done. But planning does need to talk a little bit about that because we don't have uh good enough uh existing policy to give guidance to 2000s

121without having this piece done in 10,00. All right. I'd say add it to the list for the next policy meeting, right? Makes sense. Well, what Jared just said is we have, you know, for planning though the conversation there. That is counter. That's the opposite of what Jared just said. Jared just said that planning needs to have discussion around this before policy. I was under the impression you've already ratified what was in here in this. This is as raw as raw can be. Okay. The first one we had, you know, that was pretty clean. This one there's a lot of work. Got it. For this. Yeah. I don't I don't know to what extent uh planning uh or how they would even react to this raw nola policy um and or what they because again we

122we don't have existing or good enough policy. So we're really reacting to and starting from a place of what would we want to operate as as a planning committee uh and how how would that planning committee then uh and board right inform other policy work that's related to this policy right uh and that other policy work is in 2000s uh and how the rest of the whole structure of strategic planning goals goal setting, curriculum development align to the 10,00 policy through the 2000 policies. And so it's a it's a it's really talking about how are we doing that? Um and again, our existing policy doesn't do a good job um and is fairly mute in most of those points. So I I think regardless of policy, right, planning committee should talk about what what's important

123to them around that topic and then show up at a policy meeting and say, "We we realize that you have work to do on policies in the 1000 section that relate to this information. Let's have a a discussion about what what we think should happen, right?" uh before we can even get to those other ones in the 2000. The ones in the 2000 we're going to have set in the parking lot until we can get a structure set out. Okay. So this then we are 15 minutes from our end time. By no means is that enough time to dig into this deeply. Um, and this can't wait until March. And I guess Diana, what I'm saying what what I'm saying is this, like I'm not asking you guys to write policy and planning. I'm asking

124you to talk about the things that that policy addresses and say, how do we want to do that? I understand that. But as I and I could be reading the room incorrectly, but as I read the room looking at this raw policy, there is not necessarily confusion, but the look of gh, you know, what do we need to do? Where where are we seeing this? And correct me if I'm reading it wrong, but to make to have guidance on that right now, I don't think we're at a place for that being the raw state that this is. And so I think that this would need to be brought up at an additional meeting where people can take some time and be reflective as to what is being asked of us so we can have a

125good conversation. wondering if you and I you and I Diana could commit to being uh at the next policy committee when this comes comes to discussion and just be part of that discussion. We shall but we need to come with information prior, you know, and so it just depends when is that when is this going to come up on, you know, we are already past the 1000 1000s. Okay. So, it just be when we choose to say, "Hey, but we need to have it sooner as opposed to later." If it's um kind of guidance. So, my initial thought is what if Jason and I take a stab at it and what if we bring suggested ideas kind of like we did in the um previous one. The other one, the previous one was a little

126bit easier because it was clean. But if I take out the district administrator and write the word super, if I clean that up, that takes away some of the ickiness that we originally reacted to because it looks so raw. And then we can look at different evaluation pieces, how that fits, where it goes. I should say assessment pieces um to put forth some recommendations. the question I have. So, so if I can chime in just quick. Um, let me finish one thing first. Sure. The recommendations then the question for the committee is would you prefer that those recommendations come to committee to move forward or just to streamline it? those committees as Jason just said, we would show up at policy with those recommendations coming through and any one of us can have things there.

127I'm looking just to streamline. All right. Now, you can go ahead, Craig. So, I was just going to throw out the suggestion that that perhaps maybe you you might want to um take advantage of the same type of uh sponsorship type of process that we have in the past where you Diana might be considered the sponsor of this particular policy and and then uh bring some of those uh uh recommendations forward to the policy committee uh for for consideration And um then then if if like 90% of the work is already done that's that's great but I wouldn't want to circumvent what your committee feels is appropriate. So no I I appreciate that and ultimately you know the norm. Yeah it does. Yep. The question I don't have all the knowledge and things if you

128guys are entrusting that Jason and I do that we're content. you know, we had we had done that with the other one and I'm content doing that. Are you content in that if you guys are okay? Yeah. Yeah. And then now that I kind of have some background on it and now that I I think sometimes when you're sitting here and you're discussing it, you look at it with a different lens than when I read it at home because I was like, but now it's kind of um I'm certainly willing to kind of look in and send to you any feedback. Yeah. And that's what I was just going to say. So it's not all your shoulder. Yeah. I do have a question. Form 0134 F1 the forms. Did you say that that's an actual

129evaluation? Looks like it you may want to take that to to Drew too since you're going to be talking about evaluation because if it's going to reference that form unless we just take it out of there and we don't use it. I I don't know. I I just wanted to kind of throw that pretty one to mention. Yeah. And I already had asked Lynn if you could forward that form to me with the purpose of doing that because he already said most districts don't do that. But if it's like hey this is what Neil you know it might be a and if we take it out then we know but at least have all because then that's easy enough to take out with that. Yeah. Y sorry I just was in my head and I

130didn't have the chance to say it. Um no I'm good with that. All right plan. So that Hannah, could I get the numbers and policies that Jared said? 2131. I have Okay. 2131 and 2132. And so this keeps those up here. Yeah. I think those are more like grade level goals. Is that right? I kind of peaked at them, but now I lost them and I don't feel like looking for them again. I think that's why there was a relation to this, right? Yeah. I believe their goals at building building action plans are goals. I saw kindergart I just freezed it quick. So when is the next policy meeting? February 12th. We will have to look to see. I think we should be able to get to that before then to be able that seem

131to be okay. Yeah, I'm fine. If you guys want me to sit in on it with you to make the change, I can do it right in the right in doc for you. Okay. So, whatever. Just let me know. Perfect. Thank you, Lyn. Thank you. Anything else there? The other thing as we do that, Lynn, if I can get a the So, when we have that meeting that 0134 and the um administrative guideline 1110 because that's also referenced in that policy. the administrative guideline. Okay. I did send you the form already. The one already. Yes. Thank you. So, you just made the administrative guideline right now. Yes. All right. Then action items. What I have so far, Jason, compare and the rest of you. What did I miss? Um Lynn will add the superintendent evaluation

132process dates to that committee's document for orientation. um ecampus breakdown by elementary, middle school, high school, whatever on the student survey will be changed and then that moves to a resolution at the January board meeting. The W1 170 policy that was a no match that will eventually go into bylaws that will go to first read at the February board meeting. Diana and Jason will work with this policy 1110 to create proposal to go to the February 12th policy meeting. Yes. Don't get mad at me, but I'm going to probably put a little wrench. Do you think, and I'm just asking, do you think we should wait on 8170 to be sure that we're not ch, you know what I mean? Like to make sure that the other one doesn't correlate? I don't think it does,

133but just because that one's kind of talking about evaluation. I just You're saying in terms of the self- evaluation piece? Yeah. Well, you know, I mean, it it talks about a board and effective, you know, the the only piece I think that it would affect would be that last sentence that we deleted in terms of the self-evaluation. Okay. I I just I didn't know because we are not rushed. Obviously, we know that that So, I didn't know it's not in the parking lot with this one. And just be sure we don't want to bring it back unless we want to do it after first read. Well, that's what I'm saying. If we do it after, but we have first read if we have to put it back in, that could go in at second read,

134right? True. So, at least we have the ball in motion. Yes. If we are putting it into first read, we're not sending it to Correct. Sorry. No, it's all good. Thank you. Keep going. We good? Yep. Anything that I missed? No. All right, then if you could, excuse me, Jason, pull up that planning committee Google doc that you and I have been working through. And as part of the um meeting of the chairs, we had the discussion about looking at previous action items to make sure nothing gets lost or falls through the cracks. And I actually do this in my own document. um we had talked about how do we do that as a something similar to others. I'm like okay I'll do it in two places at least for the next couple months and

135see if that's something that we do for everybody or how that works. So I went through the last three months of or the three times we've met since we've been pulling out action items and enumerating them. And what I did, and you can see up there, is we had November, we had October, and we go back to September, put checkboxes there, and every action item that we have, if it's been addressed, we put that commentary in red. So that's this is when it was, this is what happened. So the only one that's outstanding from the last three months or our last three meetings is the one regarding that executive session question which I'm waiting on Tim Cosure. So what was asked is at future meetings not only do we have a section where we talk

136about what are action items but just that reference of okay what previous action items are still looming out there. You will not see this laundry list again because you now see these are all done. But the one that will come back is the one about meeting with Kim Couture on the executive session just so we all because like I said in a previous meeting I'm not the only one that's in charge of this meeting. It's a committee. We do this together and so you're also holding me accountable in doing that. Hey, I see that one's still up there. It's been there for a while. Can you tell me a little bit more about it? And it might be something that look, it's no longer effective. Can we now remove this from the list? Okay. Does

137that make sense? Yeah. So, in the future, I don't know if I'm going to have, you know, there won't be a long list. It might just be a reference like I talked about during the meeting. This came up as a previous action item. Blah blah blah. I referenced that two or three different times today. We wouldn't necessarily have to do it at the end. Just it's referenced through. Make sense? Yeah. All right. Anything that you all can think of for future agenda planning, future meetings? Um, we already have the superintendent check-ins, you know, on the calendar. Um, we'll have our next meeting is March 5th. So, that's all that I have. My only question on those check-ins is sure I added them to my calendar, but why can't we send out meeting invites, Lynn? How

138how come I You said, "Hey, if you don't if I don't read below here and then manually enter them because you didn't send out meeting invites for the check-ins, you sent out save these dates for the check-ins, right?" Yes, I did. Okay. So, my question is how they didn't come out like meeting not or meeting invites like all the other meetings we do because I do those monthly. Okay, that's I send those out monthly. Okay. And and to the point is that if either a somebody didn't read it or missed it or they entered it on the wrong date or with the wrong description or whatever, missed the calendar. I'm just wondering why can't those be sent out on January 1st as meeting invites that get locked in for the year. I know that the

139board may change. That's not the point. But I' I'd rather have Lynn force it onto my calendar than incumbent upon each of the nine of us to open our calendar and add nine different invite or nine different meeting sessions. I know that may not be your for the evaluation just the specific valuation not all. Yeah, just I think those are No, I think you're right and I think it is an important one and it could get lost because otherwise you're like so these dates and I'm like did I save them or not? I'd rather Lynn lock me up than than rely on me to lock me up. Here's my question twofold. Number one is to you Jason. Can you please put those dates in the minutes so that way they are part of board docs?

140Number two, my question is to all of us and Lynn, I understand putting them in as you stated because now they're in the calendar, how lost does it get for people like me that don't use the district calendar that way? So now, are we asking Lynn to send it a second time? Is that a big imposition for you to have to do it a second time? I don't know. a month before. But how how do you know where you're supposed to be on March 10th right now? How do I know? Yeah, I put that on my personal calendar. So when she sends you this invite, doesn't it go onto your personal calendar? When you do Yeah. When you do that, do you typically click yes, no, whatever in there? I add to my calendar. And

141and you're right. I'm just asking if you're a person who keeps it in their book, they or wherever. I I just don't I don't know how everybody else does it, but my calendar doesn't tell me to be there. I don't go. Okay. So So I'm going to I'm going to I'm going to put that question back to you. She sent me the dates. They're in my calendar. They're colorcoded orange like every other schoolboard thing. But you said you get that and you don't put it in your calendar. I would have to manually enter every single one of them as opposed to just clicking yes. Yes. Yes. I'm just saying we can ask it either way. It's just a matter of of whomever we're talking about their convenience. And so I don't have a problem either

142way. I don't want to put more work on Lynn. I don't want to put more confusion on Lynn. Um this becomes a responsibility piece for board members. Okay, you're right. It was my assumption that everybody just clicks yes and does no manual typing. That's what I do. My bad. I I'm just I'm just trying to think on both sides. I will do whatever you guys want. I don't you know doesn't matter to me. So we'll do that. How much extra work has it been for you to do twice? To do it twice to do it at the beginning to send all those white and then January. Yeah. To send those dates and then to do it a month before like you typically do for the evaluation dates. It's four different calendars. I don't know. I

143don't know. I got work, I got personal, I got school district. Everybody's different and each one is a different color on here as to where I'm more than 10 minutes of your time to be somewhere I go. It usually takes me a half an hour to set up meetings because I'm doing it's not just sending out invites. It's creating the Zoom links. It's creating the the meeting in board doc more involved to sending that little So yeah, she's not doing that. Okay. On your calendar. Yeah. But the thing with these is that um the things with the with the evaluations though um that that's different than my monthly stuff that sounds concern is that they they so quickly get lost. We know that anytime that we miss the opportunity to put one of those on

144our calendar and they're gone forever because it took you two and a half months to find a date in the next two months. Otherwise we end up in the same situation we were in 24. It's that important that I'd rather know where I have to be on November 5th. I'm not disagreeing. There will be no Zoom links for these, right? So, that's easy enough. And with these, frankly, the dates are on the calendar unless there's a major whatever. If someone can't attend, it's their responsibility to send the information to someone else. We're not changing the date. And I did add them on my calendar manually, but anything you'll be there, Dave. I think you'll be there. Yeah, probably. All right. Meeting a germ 7:32. Sorry. I paused it to go two minutes. Actually, you did.

145And I was like, "Oh my god, we kept it under two hours." We must have started late because we didn't We did start. We did. We started at We did start at 5:32. No, I'm not saying you were late. No, we started at 5:30. I did give her the belt. start the meeting before