001to order. And uh we have chairpeople uh Sam O'Neal and Craig Warman here and myself, David Schrader. Mike Higgins uh is known to be an excused attendance and uh also distinguished guests. So Sarah, um, what do you got? Um, we don't have any purchases that were actually at the 20,000 mark, but we have one that's very close, which is Aptigy Rooms. And, um, this is a new communication platform that the district is going to be implementing. We already use API for the website for Thrillshare. Thrillshare. This kind of integrates with that. And then what the goal is is because the communication audit brought up that we have many communication tools being used by the different um school buildings. This will unify us into using one at least from like a teacher standpoint. Coaches may still
002use some different um communication tools, but the teachers will eventually all move to this. It is going to be a slow roll out, I'm told. Um we won't even start communicating this change until about two weeks into school. And then some of the buildings won't be fully uh moved to this until about second semester. So this would be primarily um for the purposes of um teacher communication with parents then or I believe so. So it's going it says it's the new teacherscoach parent student communication platform. Okay. Okay. So, is this kind of like uh like Slack or Discord or something like that where it's kind of like a multiaceted group chat? I'm not I wish I knew a little bit more about it. I don't know a lot of specific details. Um Melissa Lampy is
003kind of spearheading the change and so she told me that she is happy to answer any questions that anyone has. Um, I guess it kind of also works with um the website app that we already have. So, she said it just kind of integrates together and you can just swipe actually and go right to this. Looks great. What would you guys like to do on this? I'm looking at it and saying, "Okay, it's not that much to pay, but between Teams, which we don't have anymore because we got rid of Microsoft, but then uh Google has Meets, which would presumably complement our suite." And I'm not saying I'm sensing a lot of constrnation in the room, but I don't know a lot about this. Can is it possible, Sarah, that we can I I don't
004have a problem if we want to refer it for approval if you're if you think or is this on the board? We just have to review it because it's below 20 under 20. It's just close to 20. So, we've been trying to give a heads up whenever we get close to that. Exactly. What do you guys I'd like to know more about it, but at the same time, it doesn't require our approval anyway. So, it's kind of in the gray area, you know. Yeah, I I agree with you. I mean, I I feel like hey, uh knowing a little bit more about it, we can help uh hopefully celebrate that that um purchase. Yeah. and and be able to have a little bit of awareness of of it so that we can u hopefully get
005some more buy in from our staff. Can you just put a memo on this that or in the notes that have is it Melissa or it be somebody from Jason's department but have them kind of send out a blurb on what Apogee is and how it compares pros cons to other available technologies whether it be Microsoft Teams or Google Meets or the C the new CS X C what's the phone system C3. Say it again. 3CX 3CX. Does it marry to 3CX? I mean I I just that would be but I do so she is going to start communicating. I do know that. Um she already has like part of the message that the district I think it's a district level message that's going to go out and she does have information in there. I'm
006not sure how detailed it is. We just um I believe it's next week have a meeting scheduled with aptagy to go through how it all works with the administrators because we haven't even seen all the details yet just they have um so I don't know I don't know if you want her to come and maybe give like a little demo of it is that what you're thinking or like I'd settle for an email for start you guys what do you think I mean it would be it'd be kind of nice it um to have an update at some point where um because because I think uh communication has been on the um forefront for a long time and I I if if uh it'd be nice to know how the the capabilities of this because
007if administration is going to communicate to not only stamp with it or possibly even from building to to parents or districtwide to parents to try to keep them in the loop. I mean th those are kind of cool things that I'd love to see and hopefully that this has both count. How would you like to see that delivered? You want to see that in a memo to us or do you want to see it as a presentation at the board? Yeah, I would start with I would start with the communication to us at a board to the full board or to the the committee. It doesn't have to be just to the committee, you know. Yeah. If I mean if she can give a just a five minutes at the next board meeting, that'd be
008great if it's ready for that. I think I think it would be worthwhile for the board to get it. I I I work with a system that's similar to this one in in my I don't know my day job, my job job. Um so I kind of understand what they're going for. I'm looking at the website right now. Um I I appreciate this. I can understand why they're implementing this and I do think it's going to make it a lot easier for parents to communicate with teachers and for teachers to communicate with parents for and for students to be involved in the communication and to keep things open and you know I I think I think this looks like a good deal but yeah I mean it would be cool if she could if she
009could explain that to people. Yeah. If it's not on September board meeting yeah if it's not if it can't make next Monday's agenda which I don't know if it can or not but then September would be fine. Okay. I would think in reviewing the agenda, I noticed that it's a a one-year contract. Um, is it was there a particular logic behind just the one year? Are we trying it out or are we thinking that this might be a good fit for a long time or is it just a a matter of a function of budget at this point? I think that it's just the way that it came out with the budget. And so, you can see where the continuing cost, there's a little bit of a setup fee here. that's why it gets so
010close to the $20,000 mark in this year and then coincided it'll be closer to 16,000. Um, so I I don't really know. I I'm not even sure if they offered more than one year at a time, but I don't think that that's any kind of indication that we don't think we would continue with it. Well, I mean, we have continued with aptage and other aspects. Right. And I think too the big driver here is just let's get everybody in the same communication tool so that parents aren't having to look at two or three depending on where their students go. Okay. Yeah. And that maybe that that would be another question is what other communication tools are are being utilize and if um what the staff what the administration hopes how how they would hope to
011get buy in on this. I mean, that's not really my place, but I just I just want to make sure that if we put money towards stuff like this that uh that they're well utilized, you know, a presentation in September should suffice and be able to give us and then plus a little bit more information for Melissa and some feedback from the staff. Appreciate the heads up on the close to $20,000 purchase. Thank you. Okay. We've got our visitor management system change and Kevin is here to talk a little bit about that. So, um, we use a we currently use a program called Raptor. Uh, it's a system that we use to check people in and out of the buildings, uh, visitors, non staff, uh, that come into the building. Um, it's a way that
012we can run a background check on folks. uh runs their ID against a um a database uh I think it's an FBI database criminal background check um things like that to make sure that uh we don't have sexual predators or anything coming into the building or if we do that uh it flags them and there's a a management plan for them being in the building. Um, we have used this program, I believe, for a while. I know at least since uh the DOJ safety grant came out, um that it was a requirement that you have this in place. Um the uh current program we use as Raptor um our IT department has brought up some concerns about the software that we're using. Um it is a proprietary system where we are required to buy their
013bar kit bar or their card scanners um and their labels uh things like that as well as uh they feel that there's some pretty good deficiencies in customer support when things go wrong and trying to fix things up. Um when we were talking about this uh another vendor that we work with as well uh a company called Singlewire uh they proposed that they also are now offering a program that works uh to do a similar basically does very similar to Raptor except it allows for a bit more independence uh allowing people to uh initiate the process and check themselves in as opposed to requiring a front desk person to initiate that process. Um there's also a lot more features involved in this um facial recognition um of being able to badge students in and out
014uh if they're picked up for like a meeting or something or an appointment or something like that. It will integrate with Skyward. And then there's also some ways that this program or this this uh visitor aware is what the program is called. Uh it can actually scale into the system that we're already using. Um, single lawyers, uh, they started as a public information company like public address systems. Uh, and it was integrated through Cisco phones that you can use. It was a cheap way for folks to bring public address systems into a building because instead of needing to mount hardware all over the place, you could utilize your Cisco phone system and use it that way. Well, with that, they just kept building on and building on and building on to what that is. So,
015if we have visitors that are in a building and we initiate a lockdown or something like that, it can trigger an automatic message to be sent to a text message or an email to say, "Hey, you're in the building. You need to be evacuating, following our processes," things like that. Um, at our we brought this to central office, there was some concerns raised about just making a change on a program that's pretty important to the functions of the district without having board approval or board information. the board being informed about it and we felt the best committee to bring it through would be fiscal because it's an oper more of an operational thing than an educational delivery or human resources thing or anything like that. So presenting it here um from a cost saving or
016cost standpoint it's pretty neutral. The software is actually a little bit cheaper uh from single wire than it is through Raptor but we have to pay an upfront imple implementation cost. It's pretty much going to wipe out any savings we have. And then I would also say that uh the services I'm sure like as single wire gets a little bit more in the business raptor is going to become more aggressive. Like I don't think it's we're not making this for a financial decision but it does work in our favor right now on the annual subscription cost that we would be saving money. Um the other part of this is that we feel raptor also offers additional services but we feel that some of the way that single layer offers additional services uh or better could
017be better integrated into the system that we run right now. So um again this is another purchase where it doesn't even come close to $20,000. I think we're looking at a if we would just do the initial implementation of visitor aware, we're talking about um about 4,500 bucks a year and then a onetime installation cost of 2500 bucks a year. Um but the the part that would get into this is if we started stacking these other services on like one one really attractive service is uh they have a program called studentaware that is kind of an emergency management uh reunification software that right now we have go bags which are physical hard cases that you know um we have to print off a roster of each school and a yearbook of each school so we
018know who what kids are in the building and stuff like that. If we ever, God forbid, had a mass incident, we would be able to reunify students with parents in an organized process. They offer a package that would allow us to automate all bring all that online and house it in a system that's integrated with our Skyward application. So, if a student started two days before and they aren't in the roster because we weren't able to update it, you know, in the hard copy through this system, as soon as they're in Skyward, they're in this system as well. But um I'm kind of going off track here to say that but we are not implementing that. But it's a it's a system that would integrate with this down the road if we chose to go
019that way. So we just feel that there's that we were more comfortable with this software and we feel that it might allow us more easily to progress into the future if we wanted to go that way. So I thought I was pretty clear on it and then I followed it at the end. So I apologize. Is there a supporting document? because the one that's up there isn't it. Yeah, that looks like it's for the preliminary budget. Yeah, that one got No, and I looked on mine, too. Didn't It's just re It's not saved in the right spot. So, I don't know if there was another one somewhere else. I I think we I not I don't believe I shared anything with Sarah. It would have been the for the three years of service. So, we
020got a threeyear three-year cost of um $4,347 per or for districtwide per year. That's seven sites at $621 is how we come out to that cost. And the first year we would pay $2,439 uh for the implementation fee. And that compares to $625 per site per Raptor. So, we're looking at $4 savings. So maybe I missed it. Um but uh what's the urgency to move to it this year versus later on in the future? Um customer service uh issues. Okay. Um, I think at one time, uh, Dave said they were having something like 70 tickets issued a month, uh, just dealing with the Raptor issues, connectivity issues, or, um, staff weren't able to like get the card reader to scan or something like that. So, uh, so from their standpoint, they were looking at it
021saying it's taking up a lot of resources. Oh, yeah. So, we're hoping that we could find something better. Um, it's not I I I don't want to say that it's not an urgent need because I want to make sure that we have if we if we are allowed to go into the system, I want to make sure we have good time to move into it. But our raptor subscription is a uh January to December subscription and we're kind of looking at aligning this with the school year so or to align with our fiscal budget so we can plan it and do it right away. So, we're we have a Raptor subscription through December, but we would like to start the implementation of this earlier so we can do a crossover um and kind of not
022be stuck up against the wall like we need this live on Tuesday and it might, you know, we're not ready yet. Yeah. I mean, he had me at 70 customer service calls, you know. I mean, I mean, I'm going to equate that to hopefully less than 70 hours of uh headache. Um, but that's still that's still wasted uh productivity and you know I Okay, makes sense. Sam, any questions? No, that makes perfect sense to me. Okay. Uh, I guess the only comment I'll have is first, yeah, no issues, just the supporting documentation. I don't know if that can be what you have Kevin or what can be supplied um to everything you just said not necessarily what you read from but the brochure or and of course some of the rationale on the minutes if
023you want to include that definitely and I can whatever he sent I can just add into right here okay okay and again that was roughly400 a year okay with a onetime $2500 you and studies uh three-year three-year contract or three-year proposal to start. Okay. Okay. So, still under the 20, but good to know. Okay. Next, next up is the DNH transportation contract. Um we look at this annually. Uh the only change in this year um compared to last year is that we've updated all of the costing to reflect a 4.3% increase which is the same increase that we provide go rightway. Um and that's based on the June CPI amount and then with like a 2% increase on top of that which is contractual. Other than that we didn't make any changes to the contract.
024Uh, was the go rightway already approved? I I missed June and July. The rightway contract actually does not expire until 2028. Okay. Does their contract somewhat near this essential? Um, it's a little bit different. But the costs are that the the PDM or the are are identical or whatever we cost increases. The cost increases are the same. Yeah. I know it mirrors it in some way. Yeah. Yeah. I mean, it looks like I mean, do did they come to us with these uh with the with the increases or did we just automatically propose them and just go um he always asks for the same as whatever we provided go rightway? I think that that's been kind of the way that it's been done for probably since we've been using go rightway. I don't I mean
025it's not like it's out of the out of the ordinary or un you know unfair. I mean fuel prices are going up. I'm sure they're having to pay for um on drivers that are those prices are going up too and yeah memory serves whenever the boards approve this and that will have to go to full board approval that will be a resolution I believe. Exactly. is that DNH representation is here and there's at least a oh I don't say a dozen but a handful of people who just tout all this he's a good guy with a good company that bends over backwards for the district and so nobody ever feels like telling them we're not going to give you the same as what we gave rightway I'm just saying historically that's how the meetings go
026I assume it will be the same on Monday I do think he's going to be there yeah yeah he's always there and he always very gracious and thankful that he has a contract but Um, yeah, there's nothing that says we have to give it to him, but Goose Gander, fair is fair seems reasonable and and from my understanding, he's a top-notch provider. Yes, that's true. Okay, no issues from me. Oh, okay. So, uh, make that a resolution, Sarah. Right. If not, I assume it has to be on Monday because this has an August 26th on it. So, yes, it'll be on Monday's agenda. Perfect. So, the next thing we have then is a presentation. We talked a little bit about um maybe starting to talk a little more about school finance in general. And so,
027to start with um I have a presentation about Woofer, which is the accounting um code system that pretty much every school district in Wisconsin uses. It's what the DPI um requires for um trying to make this just a little bit smaller. Sorry, I can't talk and do it at the same time. um they they require these account codes for all of the reporting to the DPI. So we do multiple reports over the year um including the budget report and then the annual report. So that budget reports what we're projecting for the year and the annual report is the actuals. So I'll just do a kind of a broad overview. Um like I say the DPI uses zip for all their reporting. They don't say that you have to use it in your day-to-day accounting. Most
028school districts do just because that makes the most sense. Um it keeps us in compliance with state and federal regulations. Um the the sequence of the codes. So whenever you see one of these um budget reports coming from Skyward and you see the long account numbers, the breakdown is this. It's the fund, location, source, function, project. We'll break that down a little bit. So the fund is kind of like the big thing and each fund is its own accounting entity. So we say fund 10, that's our general fund. That's the biggest fund we have. The day-to-day operations come out of fund 10. And then for example, we have our special ed fund. It's fund 27 and the count the accounting in there is completely separate and it has its own accounts and at the end
029of the year it has to balance to zero. So you can't carry any kind of a um deficit or a surplus in that funding. Specific to all of the funds or just specific to like a special fun 27. They're all a little bit different. So fund 27 can't have a balance of any kind. The debt funds can carry a balance, but those that balance can only be used for debt. Um, our fund 50 is the food service fund. You're allowed to run a little bit of a surplus in there, but it's limited like once it gets to a certain right now we're actually a little bit over the limit and so we have to have a spend down plan for that and that can also only be used for food service. And then um like
030fund 60 and fund 21 you can carry a balance as well as in fund 80. Um so like I say fund 10 is our biggest fund. That's where all the general day-to-day costs are coming from. The vast majority of um activity happens out of fund 10. And then there's just kind of an overview of those other funds. So fund 21 um that is where fundraising goes. Um all those groups we looked at for extracurriculars, those are all in that fund and that can carry a balance from year to year. Um fund 27 is special education. Fund 38 is non-referendum debt. So, we have a little bit of that. And then fund 39 is referendum approved debt. Um, we do use fund 41. So, we have a little bit of um money in there that can
031only be used for capital projects. So, capital needs fund 150 is our food service fund. And fund 60 is not used very often by districts anymore because that is for activities that are run entirely by students. So no adult really is involved at all. And then this the school district for fund 21 and fund 60 is just like the um overseer of those funds. We don't control those. And then fund 80 is the community service fund. And then we get to the location and the source. That's the second number and it's a three-digit number. And that's what we look at when we look at the variance report every month. So, that's a breakdown of finding or source and location. Quick question. I'm going say unrelated, but maybe. Um, I was asked by a teacher a
032couple weeks ago about potentially them setting up a I'll call it a 501 in order to have money on the side for their classes, programs, or or extracurriculars. I was unfamiliar. I said, I really don't know. you need to talk to Sarah because I don't even know let's say like the athletic booster do they are they are they their own 501c3 or 501 or if you're saying that they could use a fund 60 but they don't where's that money held when they collect $25,000 from trivia night in their own checkbook by the with their own 501 and their own filings with the government and their own mission and therefore they're beholden to just themselves the booster club. Yeah. Yeah. The Wooster Club, right? So that that is an independent entity. They don't run any of
033their funds through your books. Correct. That is theirs. Okay. That's it's relevant, but the reason why I asked it because I was asked and I said I really don't know how the booster club is holds their funds. Yeah, it can be confusing because sometimes they even will, you know, use the school logo or something, but it is actually all their own. Okay. Um, so yes. So the location tells us what or where the p Oh my gosh, I'm losing my train of thought, but the location is for the revenue. It's telling us where we're getting it from and what it's for. And then the object tells us what we're purchasing generally. So is it a supply? Is it a contracted service? Um, is it a capital object? So on and so forth. And when we
034get to the function, that divides it out by kind of what department it's for. So is it for what they call undifferiated curriculum, which is pretty much elementary curriculum, or is it secondary? Is it maintenance, business services? So we can look at it like that. When we look at the um budget documents that are loaded in here, the pie chart is by function. And then like I say, the um variance reports are by location and object. And this is just a few examples of those. There's so many. The book, the woofer book is long and there are thousands of different ways you could combine those account numbers. Um, the last one here is the project code. And a project code is the last three digits of the account number. And some of those are required.
035So any kind of federal grants are required to have the project code. And that's for um different tracking purposes. And then some of them the district can do on their own. So if there was something that we want to keep track of and follow, we have project posts for different buildings um and for different activities like the Watertown Way grant. We track that ourselves. Um fund 27 has required project codes. No other um funds require all of the account codes to have a project code. And so that is the full account code then. So hopefully that helps as it relates to GAP um debits and credits and balances. Are there certain things in here that have are supposed to have negative balances and positive balances? I mean, my sales are in my as a credit
036because when I credit that, I'm going to debit, you know, cash. Yeah. So, which ones of these are negatives and which ones of these are positives? Is all revenue positive and all expenditures negative? And it's not really debits and credits. It's just incomes and outflows for expense and revenue. Yes. And then we also have balance sheet accounts, though. Okay. And we have Stacy on line if she wants to add anything. I was going to say Stacy explained this to me one time four years ago. didn't she? And um that was the first uh day I was on the school board. I went and sat in Stacy's office and I got really really confused when she told me we had no assets. Well, we had no depreciable assets. I'm just getting all warm and fuzzy talking
037about Wolfer here. Uh I mean, what do you want to know? You you were right, Dave. I mean, there's there's debits and credits just like any other accounting system. I mean, did you have a specific question? No, I just want to understand when you coding this stuff, it I the the the I'll call it the general ledger account number, the chart of accounts makes sense that it's all broken down. And that means you can track it by any fund or any project or any department. Uh that all makes sense. I just didn't know if a layman were looking at it that they would get confused because in some situations income is negative and outflows are positive or if that's pretty much all standard that if it's coming in and it it every balance goes up
038with income or revenue and every balance goes down with an expense. Um so that was kind of my just high level trying to understand how to read a little bit deeper than just the nomenclature. Yeah, if you were to look in Skyward, all our revenues um technically have a credit balance. Okay. When we report it out, we don't show it that way because it's just confusing and all the expenses are debits. It's just like you're used to seeing standard. Okay. Thank you. I agree. It can be confusing though because if you run a report maybe for like an activity that everything will show up as a negative. Yeah. Something like that. That's what I was not that not that I run those reports and you would never intentionally confuse us like that. But I would
039try I can get confused without your help. Thank you for putting this together. Um I guess uh it would have been nice early on my board involvement have a better idea instead of learning through the um the the trial by fire type of situation. Not to cut you off there, Craig, but we've talked about, let's say, all the that rubric that Jason and prior to Jason, Dave Vitali, regarding forward and font panel and and all those tests, I mean, all the testing that we do this I mean, Sam, what'd you get in um board orientation? Did you get anything that resembled this in board orientation? No, not really. Um we we talked about it in the first month or so. Um, so I don't say you say we because you were on fiscal or we
040because I don't think it was just because I was on fiscal. I mean that's a bigger thing because I go to basically every board meeting that I'm free for. Um, so I would even if I hadn't been on I still would have learned about it. However, I get what you're saying though like this is kind of basic stuff that people should learn. But I feel like this was talked about but I think what makes it really valuable is that is the visual that you put to it. I think that visual really helps. I already kind of understood it, but this helps me fit a couple of pieces together that I wasn't totally clear on about the extension of those numbers and like beyond just the basic funds like how do they operate and how do
041things get allocated within those funds is it it was it does a pretty good job of explaining. I think I see where Dave's going with this though. Uh so I mean it makes sense to add this to the orientation. Yeah. In in some capacity. Yeah. To board orientation. Yeah, I've never been involved in that. Well, maybe I will be. Yeah. And and uh I would just like to see either Lynn or Jared or whoever puts that document together grab a hold of this and you can maybe distill it down a little bit more so that not every one of us has to go sit in Stacy's office for an hour and a half like I did. Um and get really confused. Um the and and the only thing besides pairing it down a little bit.
042Um I would want to beef up the more funds page just a little bit more to restricted, unrestricted, a little bit more on the rules that apply to those. I mean, the bullets you have in there's great for presentation. Great. It might not be good for a handout to a board member who's going to ask additional questions. Sorry. So that one might need a little bit of beefing up to, you know, gifts or donations received private parties that could be used for district operations. And then dot dot dot there's probably another thousand things that you could say about that. Oh yeah, the DPI presentation has slides for every one of these. Yeah. Okay. And and so board orientation is somewhere between here and the DPI slides. I mean, I think this is a good start.
043I think you give this to someone and you explain to them like, hey, you're going to be going through this. I don't think anyone's intention is you're going to know everything about how the board works in the first three weeks. I think people kind of, you know, there's an expectation from the people already on the board, from the people getting on the board. This is going to be a pretty steep learning curve. Yeah. So, I think this is a good spot. I think you give this to people and you say, "Hey, I'm just going to touch on basically there are funds. The funds can only be used for certain purposes. We'll walk through this thing as it is. You can look it up on the DPI website. You can go through the more the more
044detailed DPI thing. I think that's better because this is just one aspect of many things that go on with the nature of the school board. So, okay. Um I think that this is already pretty robust in a good way. Makes sense. Okay. So, yeah, just circle back with Lyn and Jared and see if there's a home for it in board orientation. They could put it with the other stuff that goes in the folder. And is there any interest in like any other presentations on school finance related items? I never want to bore anybody, but if there's anything else you want to know about willing to learn as much as you're willing to share. Yeah. Okay. Does that mean like for future fiscal meetings? That's what I was thinking. I I like the the I'm glad
045you asked the question. I don't have an answer aside from what Craig just said. Knowing a little bit more each time is helpful. Yeah. Yeah. anything you can bring that you can think that hasn't been talked about in general formally speaking. All right, sounds good. Thanks. Thanks, Stacey. Yeah, we're on to the budget. Um, for the budget, there's not a lot of change again this this month. We're getting to the point though where we will start to see changes. Um, so I'm finalizing all of the wage and employee benefits numbers. Um, HR maybe it's going to impact that a little bit. So I'm finalizing that. Most all of the hiring is done now. So we can really um have a pretty good idea, a solid idea of where that's going to end up. Um, we
046did get just I think it was last Friday. It was after this was already posted, but we got an updated estimate on property values and that was a little bit higher than what we've been um carrying. So, we had a 3% increase built in. It's going to be more like 5.9 it looks like, but that won't be official until October, but that will have an impact on the mill rate. That'll lower it a little bit again. Um, the other thing is I have not included the potential TID closure revenue just because until I see it I don't want to include it. Which TID is that? Um, I didn't bring that packet. It is the chocolate factory industrial park. Yes, they're closing already. Yep. It's supposed to close and if it closes on time and as
047anticipated, the district's going to see some revenue from that. Okay. Um, wow. I mean, 15 years. Yeah, I was going to say it just flew right by. Okay. Wow. Okay. The other thing is um student counts happen in September. So, we won't have that really finalized until October and equalization aid will not be certified until October 15th. And I know we talked a little bit about that at the last meeting. I still um just maybe I have some healthy skepticism still that it's going to come in where the estimate did. Um hopefully it does, but we'll see. It's the biggest swing. I've been doing this for a while. It's the biggest swing that I've seen between like the estimates and it's because of the Milwaukee School District um kind of adding money back to the
048pot, but we'll see if that actually pans out. So those were the only things really that I was going to bring up on the five. Remind me when do we have to vote on and establish the mill rate? So the preliminary budget will come to the board in September and then the final budget will be October and then the levy gets set the first week of November. Correct. So, we'll vote on a we'll then be discussing the mill rate in October and voting on it as a board in October or November first to notify the city or the county or whoever has to take care of it. Right. Got it. I put that memo in there that was from um Wisconsin Association of School Business Officials. their um president I thought had a couple of
049helpful points in it just kind of talking about how equalization aid works. It's not all bad news. Gaining a little here or losing a little there. [Music] Okay. Anything else? Is that um what did you say it was from DPI or was it um it's the one that says July 1st aid estimate? And he just makes the point kind of like what I was saying last month that if the aid amount goes up, the property tax goes down. the property tax levy, but the amount of money that we get overall stays the same, right? If equalization a goes up, then u then the taxpayers share of the revenue in that equation goes down. Yes. Okay. And then it's hard to know how that will impact the following. See? Okay. Um, no additional questions. Uh, next
050item, fiscal management calendar. Um, next month we will look at the budget again before it goes to the full board to be approved for the preliminary budget. And then um, usually that is when we approve the agreement with Houston School District, which is trying to remember what that's for. I think it's an aologist, but um, I'll get that put together and that'll be on the September agenda. I'm not sure if we're going to be bringing back extracurriculars in September or not. We have to um I guess figure that out. And then the only other thing I had for September is um I was speak I was talking with Mike Higgins and I am going to be at a conference on the September date. I think it's September 18th was the original date. And so we
051were wondering about rescheduling until that Monday which is the 16th the 16th. That would be after nothing nothing going on that night or not on school board relation. Although ironically today I got asked for a game on the 18th. I said no. going on the 17th. And I said, "No." I said, "But I'm open on the 16th." And he hasn't gotten back to me yet. I can I can tell my insurance agent I'm not available on the 16th either. Uh but otherwise, I'm open right now. No. Uh no HR meeting on 16th. Usually they're I guess I don't know. That would be that would be typically same week the Monday before. So that's what I'm thinking. And you can do them back to back, but right shoe point it in. I don't know if you'll
052charge that night. That's a good point. We are. Yeah. I have no problem with going back to back on. Okay. I don't want to step on their toes either if they have a full session that they have to have, right? You know, you know, just I'm looking at the notes from the last HR meeting. It says their next meeting is the 16th at 5:30. I don't I think I don't have problems with Tuesdays any any longer. So I have a CES meeting that night. The other option I mean if you if nobody minds we could do I mean I could join it virtually on the 18th. I don't mind doing that. We just wanted to keep it the same and then I could just conf I'd rather do the six. I mean, do the 16th
053after 18. I mean, yeah, I've missed them, too. I I just I already have two meetings that I have on this 18th that I can't I don't say I can't get out of, but it's it's bad for me already. And the 17th I have CISA, so I guess I prefer the 16th, but then it just is a matter of budding into HR and figure out who's going to go faster and sure more reliably. Is is it Mike isn't Mike on HR also? I think so. So, it might just be that he plans on being there. It work pretty slick that way. Okay. Yeah, let's let's target the 16th if we can. Okay, sounds good. Thank you. Uh the only other thing I I mean I brought it up before um I still am concerned about
054building budgets. Um, so I don't know what that's going to look like yet. Don't want to look at that. And what specifically do you want me to bring for that? Um, I don't know if that's just a you know uh me sitting down with you at some point and just taking a look at that. We can do that. Okay. I'd be interested in that. save you some time. I mean, whether we want to do it as a subcommittee or you want to do it just when you schedule Craig, see if I'm available. I just I'm interested in how the budgets are set, too. Yeah. Um and and in conversations like this in the past, we I know that we the board haven't given an edict, but I used to work at a large petrochemical plant
055and Houston would show up and they'd say, "Cut your maintenance budget by 10%." And you'd cut your maintenance budget by 10%. And you had to figure out how to run thinner the next year. And that's just how the budgets were set, right? And we can't hold you to that until we ask you to do that, right? So, we need to figure out when that process is and what's in those budgets. And I, like Craig, would be interested in what happens. But, um, this is all, you know, revenue based accounting, which is we know how much we're going to get. Whereas the other one where I come from, you're trying to limit how much you spend, which is a little bit different animal, right? Well, I mean, yeah, limiting your, you know, your expenses if you
056can is also helpful in um what else you can do with those funds, right? which we we know we can pay down some debt, but we can't build up a fund in the food or the the whatever that food account is. I mean, so you can't save it. You can't save it, but um yeah, it's how it's how the resources are utilized. So, in future years, you know, if you're able to save dollars in one particular area and we've had our discussions about let's say subs. Yeah. you know and right that is a desire that's all fun 10 I believe right the subs our subs mostly some are some are fun 27 okay but yeah if you save some in fun 10 you could use more money to spend in fun 10 or or for
057whatever the case may be I don't know yeah but we can meet anytime if you've been just want to email me some possible time and Send it out. You Does anybody have questions about the um checklists or anything? Do you have any uh observations or un unusualities? I don't think so. The I the variance reports were the finals for the year which I mean that's kind of nice to see our um we did have the deficit. We did know we were going to have a deficit, but it was less than what was projected. So, that was good news. Um, I think that's a little All good. We're good. Okay. Awesome. All good. At 6:22.