001this being the appointed time and place and seeing a quorum present i'll go ahead and call this meeting to order if you'd all please rise and join me in the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you why would you just take the role yes follow me in the lion bird here but will here internet here senator bakke here tina jackson steve coffel here kitty nigerian here david trader here david smith here all right preview agenda are there any changes we need to make um okay all right then this brings us to public input this is one of two times in the agenda where the numbers the public may
002address the board and they'd like just please wait to be recognized either online or in person and when i recognize please give your name and address for the record and keep your marks going and if you're online and you'd like to be recognized please use the raise your hand feature and we will call upon you to activate is there anyone who'd like to be recognized at this time tracy bench tracy finch yes my name is tracy finch west main street in watertown i'm coming to you to ask you to implement a few things before cova cases get drastically bad again as they were in january sure the district has addressed dramatic drop in in positive cases over the past month in the schools and in the community though this does not mean everyone can drop
003all covered precautions and honestly go back to the way things were in the past in the year 2019 what you seriously need to put into place is a coven mitigation escalation guidelines the oconomowoc area school district has done a good job in implementing such mitigations and not falling into a spiral of chaos with no clear metrics the district is quite flexible with what they are doing i'm sure there were not a not many teachers who were feeling burned out or being pulled this way or that way or to who knows what class on the spur of the moment here are a couple examples that the district has set up for the mitigations one case-to-case transmission and a classroom temporary mass requirement for classrooms another is if the seven-day average positive case in the district um
004geographical region with a pattern of 12.5 or higher and or the correlation cases in a school temporary which equals to temporary school-wide mass requirement until pattern down turns below 12.5 plus all their mitigation guidelines they have they still have contact tracing what what good things to see in a school district caring of the well-being of students and staff while still being able to give quality education parents know what to look for out for on a day-to-day basis while within the community and they can make plans just in case if they need to work from home or make other arrangements for their family at the last school board meeting i asked whether in person learning with mask as a requirement or virtual learning from home for a temporary period would be more detrimental i believe virtual
005learning to be more detrimental because i think we cannot agree that no parent wants to have to try to teach your children who are in person learning who are used to in-person learning and cause a whole entire family a great deal amount of stress that can be permanently damaging not to just the children but to parents and guardians and siblings within the family the only thing i'm seeing with this problem is that most children see masses so inconvenient that it comes directly from their parents and guardians who hates them and want nothing to do with mass all they want to do is complain so much about how bad masks are and in front of their children children do pick on what parents feel about certain topics so there needs to be a better way of
006going about this so please put some mitigation points for next year school or even now just in case cover cases or even flu gets out of control thank you all right thank you anyone else all right there will be another time at the end of the meeting for comments next is announcements and recognition slash communications again our student board representatives are not here so we'll skip that item and we'll move on to the state education convention reflections and i believe that tina wanted to speak to this yeah i'll give a little um report as far as um i attended the um school board convention in january and um i was able to go all day on thursday and then they had half a day on friday as well um and i was really very impressed
007with just you know they had the different titles of different breakout rooms and things like that um and there were actually multiple multiples that i wish i could have been in you know different places at different times so i just really wanted to share um just kind of a overview um of different things that i attended and different things that i took away um so i attended six different um breakouts i had unity in the community begins with you tech corner awakens student innovation rebuilding a culture the lessons learned cultivating culture and an enriching environment um how to navigate change and effective continuous school improvement processes um so through this it was really helpful i thought because it really had a theme you know then you hear from not only the speaker um but you
008know you meet different people from different school districts and things like that so you've got that networking opportunity um and so really they came out with or i took away several themes as far as we can't do everything um you know and i know we've heard that too and like many communities have of course experienced the you know the adversity through the last couple of years that we have um you know a lot of school boards have been they you know felt a lot of pressure from special interest groups um and they've experienced turnover you know just like we have so it was great that they were able to highlight the success stories um and some things that they shared that were successful through these different times um things like focus and framework on the
009school's mission and so like at the school board meeting each of the school board members had like their their school cart with their mission and their vision and things like that they also had a couple of core values on that so when they were looking at making decisions you know they would kind of refer back to that and even start the meeting with that so that it just brought more unity and focus um helping as far as to making decisions and everybody kind of moving in the same direction at the same time um that created more consistency and clarity um also helped as far as in solving problems how you solve the problems and bringing the focus back to the mission and you know obviously that just kind of lose everybody in the same place
010um they also had said like several different ones had said that they had a board retreat um in which you know at that retreat then they established like core values as far as what was important to this group so that they could have you know healthy discussion and make decisions they also talked about intentional leadership strategies which creates culture which is everyone's responsibility they talked about the strategic plan being guided by the core values the mission and the vision focus on continuous improvement as far as the board evaluates how we are all doing but as far as two they a lot of different districts talked about um they did a lot of different parent surveys and used that as communication tools and help in their continuous improvement and their continuous improvement really focused around truth
011in recognizing problems the needs root causes and action steps needed and just really be willing to you know go through that evaluation process plans action and getting like staff teachers and leaders like giving everybody a voice in that um it talked about communication and how important like respectful communication was between you know staff and community and board members and just really having that established there um the other section on creating an environment for student achievement i thought was really interesting just to hear a little bit more detail because social emotional you know is in our strategic plan um so it was interesting to hear from different schools as far as they also focused on it's important to meet students where they are as far as social emotional learning struggling learners high achieving students and how
012the social emotional needs are being met through mental health and responsive classrooms and through meeting those things it increased student achievement um and they also talked about you know meeting social emotional needs is a proactive way to help with discipline and creating environments for student achievement so like how important connections that students and teachers have when they have circle time and recap their weekends and you know those kinds of things to be able to build those connections as a strong foundation for student achievement um and then on friday we also had like a greeting from the governor we had special guest speakers we had performers um and things like that so it was just really neat to see all those things um i found it to be very valuable as far as just you know
013networking understand the success stories of people like people have been where we are you know and you know how they've moved through it and so it also affirms some of you know like what we're doing it's like oh okay yeah yeah you know we're we're doing that right and they saw success with it okay um you know of course and then it also affirms you know things like oh okay maybe we could be doing this better or you know maybe this is a different way to look at it and things like that so overall i thought it was a really great learning opportunity thank you and i would say that many of the presentations and sessions either the presentation materials or recording of the session are available there is a registration fee and if you
014really want access to those please work through changing she will make sure to take the register and get access anyone else that wanted to comment on the convention okay other communications do you have some donations to recognize k s manufacturing donating 1 000 um towards our skills usa program inner pack of wisconsin donating 500 [Music] and walrat law donating uh one thousand dollars as well so i will pass those around as always we are tremendously grateful uh to the community support that we get and also tremendously grateful to uh the time and energy that uh jessie gomer and that cte team devote uh creating those partnerships and uh facilitating some of these opportunities for giving so uh fantastic uh partnerships that we have here thank you and thank you to all those donors materials circulate
015so you can see the details on those anything else under announcements and communications i do not have any other announcements or communication all right then we'll move on to strategic discussion and our first item up mr williamson to talk about budget drivers budget calendar and enrollment so i'll kind of fly past the budget calendar you can read through that and we've got plenty of time before a budget actually is approved in late october to discuss timelines on the budget just as a reminder our fiscal year always ends june 30th but given the way the state formula works budgets for schools when that will be approved so laid out for this financial private preliminary budget in june uh i'll spend a little time on enrollment projections uh finance committees spent a majority you know kind of
016a truncated finance committee to my deep deep disappointment and enrollment projections we spent the most amount of time on discussing and this isn't new from what we saw uh at the annual meeting but it's good to kind of bring it back up and take a look and there were a lot of we can all kind of speak to some of the things that the finance committee called out on this but um you can follow these these lines too these are the lines that we're going to use for our projections moving forward with the budget they're going to see clearly over the course the next five years using what's called survival method uh that enrollment will continue to drop given given the calculation uh that calculation is mostly driven by a how how much or how
017students calls five but carry forward from year to year on a historical average as well as kind of the number you plug in at the 4k level so that 4k level projects forward and as you can see what i'm using is simply the uh current 4k enrollment so if that 4k enrollment bounces back uh to closer to 1920 levels then then you're going to find those projections um not so challenging dire whatever you want to call that that word about increasing declining moments from what i gathered and anyone else at the community level could speak to this the the main takeaway was that you knew that of course the numbers at the 11 12 that that 2 300 number was falling off the numbers coming on clearly not as high and and that was planned
018and anticipated what seems to be happening though at the lower levels kindergarten first second grade is a really soft number um those numbers are lower than anticipated and so is this a trend or is this a blip is kind of what we need to wrestle with moving forward anybody from the community that would speak to anything else and enroll in projections so i guess that the three things you highlighted one we've known about the demographic wave of smaller classes moving up through our grades we're anticipating it reached the high school we've now seen the last of our largest grades of high school moving out that's the first thing it's referring to i'd also note that if you look particularly at k-6 and the drop-off that we experienced in the first covid year shall we say
019shall we describe it we've actually recovered the majority of those students back as of this year at least in grades casings majority of those are i'll say they're back right or at least our numbers have gotten back up to the levels that were pre-covered there with the exception of the third point the surprise is now two years in a row of lower than anticipated numbers at 4k and 5k and that's we don't know at the moment whether that represents two data points that are going to pop back up either when they get the first grade or that the next year's 4k is going to be better than we're seeing that is that is i would say the worrying part of that one part was anticipated the other we've seen a nice little comeback it's the
020second wave that we weren't necessarily expecting if it is a wave and we don't know so when we do next month multiple scenarios multiple budget projections obviously one of the projections will be using this cohort survival method with different revenue expenditure projections but we'll play out different scenarios maybe it is flatter as far as the loss goes there are clearly um weaknesses to a cohort survival method and we just have to be aware of where those weaknesses are really inputting at the 4k level is a guess at this juncture um that could play on the formulas so thanks so much for adding that um does the administration maybe that's a little bit closer to it when you alluded to the k-6 numbers are back would we say those that left primarily came back or did
021we get a unique group that came i do think that that's what we are seeing and we attract each of those individuals yes and we do obviously always have some normal transition back and forth new students and students that move uh but we did uh pretty meticulously track all those individuals and did see most of them or most of those numbers that we're seeing back up our students that we had previously you know i do i do want to just do a quick reminder even if you do have a couple of students that's called three or four students per grade level that do not come back three or four students over the course of four elementary schools multiple levels middle school high school whatever it looks like three or four per grade level is ten
022thousand dollars per student lost so why i'm bringing that up is you have four per level there's no adjustments to make there might save a marker right however you lose a half a million dollars and and that's that's the rough part of what three to four even per level looks like now that can easily swing plus three or four is a huge difference as well so playing that those those margins matter is margins matters okay um so then what that brings us to are the budget principles the drivers that we want to make sure are implemented brought forth so we discussed this a little bit at the finance committee as well and we put forth uh just in the handout tyler you can scroll all the way to the last slide but if you want
023to look back at what the budget drivers have been or the board has approved um since 1819 you could certainly take a look at that and 2020 let's do the last two months 22 23 budget is not going to be tremendously different as we are as far as drivers go as we are still um within the referendum time period i think we talked as a committee whether that language transition should occur with the referendum ending after next year but i think for the most part we felt comfortable with the language remaining intact while we're still in this five-year referendum and making that transition as far as what budget drivers are next year and we're looking forward to a year in which the referendum operational referendum disappears and then we'll be dealing with different strategies and
024different challenges at that point so what's in that handout were just some of the questions that were uh that were raised and really the really the only change and you're probably bringing these questions back next year but really the change was instead of a five-year capital plan we need to have a 10-year capital plan in our mind especially as our capital improvement trust fund from 46 is now reusable and that means having a 10-year capital improvement plan approved by the board so given time constraints again this month will bring that forward this 10-year capital improvement plan next month so just changing that language to from a five-year capital plan to a 10-year capital plan but everything else really kind of continues to be the major driver of our of our budget as we plan now
025in these spring and summer months and anything from the committee in a certain way so the foreign language is is out there and can certainly be discussed at that point as well but very similar to what we saw last year so again recap in terms of the calendar of course the fiscal committee will be heavily involved the next coming few months that would be coming before it and then the board would expect to see a preliminary budget in june preliminary just because we can't actually approve the official one to october when after the textuals are set right so but it really be will in june that that's going to look like what the budget is going to look like some possibilities for change but that's what we're expecting so again encourage you if you want
026to be closer to that process the best place for you to participate as a board member is through the fiscal management committee any other questions or comments on that topic let's see none all right thank you very much and we will move on to our second and last item under strategic discussion which is the safe schools update from the superintendent all right i think we have a relatively brief report full of mostly really really good news of february was a much much much improved month over january uh what has been going well we have seen a dramatic drop in our positive open 19 cases over the past month in our schools and in our community we have seen in the community a drop from that substantial or from high to substantial which is the first
027time we've seen that uh this school year and last week we had one new copa 19 case and it literally gives me goosebumps to say that it was really really really good news uh on top of the week previously where we had only three uh positive new covenant cases uh we are very hopeful that we will see this trend continue um and as a result as you would anticipate we've seen an increase in our attendance rates for our students and for our staff uh we also um at the last meeting and at ed services have had a lot of discussion about uh release letters and getting those released met letters in a timely manner um and has that uh been working more effectively for families uh so first of all uh at this point that
028has no longer become a problem as the health department is dealing with fewer cases as the medical community is dealing with your cases those letters are able to be uh turned around very very quickly um we aren't seeing anybody being held out for those at this point but in addition to that we are now providing a release from our district nurse if the student is tested in our wusd cova testing because she is able to access that test data within that system and we have also added the option of if the family provides the test information she will also provide that letter of release so families really have a number of options but we are still collecting that release data so our [Music] health department feels uh strongly that that is an effective uh process
029and maintains maximum safety while also being as quick and efficient as possible so that has all been a positive uh positive changes um you know and so this month has been a lot better but i do want to caution us to still understand we had a month last month that was very very very challenging lots of student accesses lots of staff absences and there is now a lot of catch-up as you get students now back you may be fall behind in your curriculum delivery uh you may be i have students who are still really working hard to get caught up this is still a stressful and difficult and challenging time uh although we are in a much much better position than we were last month at this time there are still challenges and i want
030to make sure that you are aware of that that our teachers are still working incredibly hard and still working through some difficulties uh we are continuing to experience staffing shortages for subs custodial bus drivers crossing guards and paraprofessionals um but we have also seen those numbers improve um and we are still being impacted by the supply line shortages we just got a notice from tpi today that there's going to be some additional funding to help offset that as well um i've spoken to this we know we're still dealing with some challenging student behaviors and that staff is still feeling the pressures that i just shared with you how are we responding and behave and preparing this month we've implemented we are implementing our online tutoring pilot so we are very excited about that at whs
031and rms to help accelerate some of that student learning we are hopeful that that would be a positive piece for students and for staff um and our teacher planning day on february 21st was very very productive for staff and very very very very very appreciative appreciated so thank you ford for extending that to them our sub incentives and recruitment measures have helped us address our sub fill rate uh we are now seeing over 80 percent fill rates um and of course there's a combination of factors to that but uh we do have some additional um subs that came forward and those incentives were very well received so lots of good action steps that have helped to address this as well as the pairing of our copic numbers coming down uh the safety plan updates uh
032we have a release letter uh information that i just shared with you is now also updated in that safety plan and over the weekend we had come in the cdc announcements regarding revised guidance around masking as it relates to us uh in the revised guidance the cdc clarified that the tsa masked mandate for public public transportation does not apply to public or private schools including early child early care and education child care programs the cdc is making this change to align with updated guidance that no longer recommends universal indoor masking in k-12 and early education settings in areas of low or medium spread based on this uh and based on the fact that the board has stated in our safety plan that we are not requiring masks i wanted to share this with you this
033evening but i would anticipate writing a correspondence to our families tomorrow sharing that masks would no longer be required on school transportation if we were going to do something different the board would have the option of doing a resolution this evening to say that we would still require masks on our buses i i don't anticipate that that's the action that the board wants to take but you certainly have the ability to do that otherwise i would uh move forward with that correspondence to our families tomorrow um any questions on any of that please jennifer i guess it's a question for the principal um i was really glad as you just reported out that the journey first was productive well one of the first things we have a refresher that many staff members are kind of
034required to take um once a year it's a non-violent crisis intervention and it's a half-day one and a lot of those are our learning strategists and they feel really that pressure because you should not be out of the classroom that some of them have had many times so in the morning we were able to have that training which allowed them to um relieve that pressure of being able to take the training they need to take but not be missing out with learning with their kids that was one of the main things and just always kind of call it march february march morale for teachers always kind of dips down low it's kind of one of the lower spots it's clear every single year and this was just a real nice um pick-me-up and just you
035know they could feel like they got caught back up with a lot of materials and you know able to get the materials the students needed to yeah i would echo that i mean i think with you know given all the student absences especially in january i think you know giving folks a chance to just read and whether that had to do with grading or contacting poll or planning for curriculum i think the timing was great at whs and then our trimester comes to an end on march 8th so just to have that that time to just be able to then plan for the remainder of the trimester um was huge so i know i was super appreciated by all the folks that i was able to talk to in addition to the training day i
036mean to have that chunk of time where you're not rushing one hour they were able to get a lot done in one sitting and i had teachers say it was very nice to not have to plan on something they felt like their sunday was actually they do well they they're like always sunday is always like a you know you're planning for monday so it felt really nice to get a big chunk of planning in um so that was very appreciated we had just had parent-teacher conferences the week before and those are long times you know they go into 18 o'clock and a lot of planning goes into those so i think they just needed that time to catch up after those i just wanted to commend margaret or ed services or hr whoever was behind
037the change in sub-incentives and recruitment and what a pleasure it is to see that 80 percent level achieved what what a journey we've been on so anybody else the absence of concerns i take is validation on massive sunglasses very good okay then we will move right into the superintendence report uh so i i couldn't let the month go by without referencing uh oh i said socks this recur shoes issues shoes uh you can see here that uh this particular student so admires her high school principal uh that she had his face put on her footwear um and you know while it's kind of a goofy example it does really show that we have fantastic students and a really positive climate culture overall in our school district and certainly a wonderful high school principal so not
038way to go mr kerr shoes we have the gosling career fair coming up on march 16th this is a huge event and it involves partnerships with our community businesses community manufacturers community post-secondary education providers all of our students will be moving through this career fair uh it is really a tremendous event um and i encourage you to attend if you can uh it is definitely worth seeing and involves um a lot of work on the part of a whole lot of people care a whole lot about our community and about the students that we serve 4k and 5k enrollment uh if you know a four-year-old uh have him or her get enrolled in school as soon as possible we are counting up uh those numbers and we will be making decisions very soon regarding uh
039placements uh so it is very important that if you want uh to enroll in 4k or 5k students that you do so sooner than later uh and as you know we've done a lot of things to make that process as easy as possible and we have a whole lot of great opportunities including the option for full day 4k for many many many of our students and we know for many of our families that is a big convenience congratulations to the blue review who were southern regional champions and division one kick in division one hip-hop uh and went on to compete at the state meet um thank you to our wusd bus drivers it was wisconsin school bus driver appreciation week february 14th to the 18th which is maybe the worst time to drive a bus
040so we appreciate all the work that those bus drivers do um i want to give a shout out to douglas that spent a week working on the great kindness challenge uh and here's just i think a really fantastic picture of our douglas students and their fearless leader ms lesner uh out on the douglas blacktop there celebrating the end of their great kindness challenge we had the 100th day of school celebration uh always a big deal across all of our elementaries and then just an especially fun day this year uh given what we had last year going on i was really positive across the district if you don't have your tickets you better get them soon uh this is for greece which is march 11th 12th and 13th if you've never seen a high school musical
041before you are seriously missing out uh our musicals are the best bar none we have an amazing amazing team that puts that on every single year make sure you get out and see greece uh and we are hiring uh so everything from bus drivers to substitute teachers to paraprofessionals send them our way we will uh gladly embrace them so that is my superintendent's report any questions on that anybody have any questions all right then we will move into committee reports keep the momentum going here fiscal management we had everyone from the committee presence as well as uh tony because dr viktali present uh for as far as the pain report goes same as always went over some highlighted areas um answers a few questions in the reports the very support level we went through there
042will be some budget adjustments moving forward both on the revenue and the expenditure side still looking really good as far as staying within our budget numbers for the end of the fiscal year uh we've spent a lot of time already on the 22 23 timeline drivers and rolling projections let's get past that furniture vendor selections so i'm just a minute here we do have this as a proposal tonight this was again down one of the hallways at the high school we had furniture that was damaged by a wrong cleaner it was cosmetic in nature looks like garbage and we went through the insurance process and the insurance did approve um the damage from uh cost recovery and so that claim can be 280 000 okay so that's what furniture costs uh so we've been working
043with uh first we worked with i worked with a vendor uh to just get that inventory all lined up because that took a long time to determine appropriate replacements um and get the insurance to sign off on that piece of it um bringing that back i think it was in december or january uh the committee asked that i get a couple more bids on this on this project and we didn't have another competitive uh company come in and working with them now to solidify as comfortable as i am with the first vendor to get as comfortable as needed for this with the second vendor and um that second vendor is looking really good as far as a really viable option with some additional services that the first vendor did not include and so continue to
044to go down that route so that's why you see these quotes right now in just on the board side about the publix i'm still working with both of those vendors however we are getting into march and i do not want to necessarily have to wait until march 21st when the board meets again to potentially work with the vendor so i'm asking at the board level with the action comes up that we have approved uh i recommend to improvement not to exceed dollar amount that the high bid is right now and then allow me to work and get those numbers lower and tighter and get all the services that we want out of um either vendor that we go with it's important to recognize that regardless of the vendor regardless of replacement costs it's going to
045cost the district 10 000 that's our deductible from the insurance so whether it's all 280 or it's 210 whatever that number is it's still a ten thousand dollar deductible that that we pick up and have to pay the hit to insurance uh when we talk with our insurance broker it kind of a little wishy-washy on it hard to tell we can always go back to bid if we feel like uh the insurance company is is pulling our feet to the fire because of this hit um he didn't seem too concerned about the overall 200 000 in the grand scheme of what insurance property sees nationwide he wasn't overly concerned about this affecting rates tremendously but we always have the chance to go to bed if we see that writing down the wall so spend some
046time talking on that and we can spend more for watson during the actual item esther three update uh what i consider really good news uh is that our um report our our what's called the sr3 lea which just means our learning agency uh plan report to dpi is no longer due march 12th it is due june 30th so that gives us some additional time in order to take a look at our plan and continue to gather either a feedback from community and stakeholders we allow administration to fine-tune some items as well and third or c whatever you know numerous i'm using members of letters i can't remember i have the board come together and have discussions so um excited to kind of have a little more time in which to further refine uh what our
047plan looks like at the dpi level dpi where this came from dpi is asking for further detail than what we believe we needed to provide in other words the report is more dpi driven with drop down menus and a real tight form where i specifically was under the impression that it could be more free-form and we could fit into the buckets that we had to fit in they're fine with that idea but they need to see a little more uh detail so we'll continue to work on that over the next few months and tony if you have anything specifically to add to that research here there will be a proposed set of meetings for the board and administration to work through to get those details it was always our intention against our intention to do
048more detailed planning and what has been brought forward is basically the state said oh you don't worry about it and then they came back and said oh you have to worry about it i said well okay so if you change the rules on us to move the timeline out i said yep order of magnitude is that i mean we don't have to have hard quotes are we looking at budgets that are plus or minus 50 or just buckets that are a little bit smaller than the first buckets that we put out buckets that are smaller it's still almost a bunch right it's just a bunch you can change and change it as much as you want later frankly don't do that [Laughter] uh finally uh dr vitalin uh brought on representatives from adding some fendi
049to go through uh proposals in order to highlight what they can do to um and that that should say illicit in roman growth it's not illegal it's a draw out some enrollment growth uh for us and and advertise in a way that highlights watertown for for what we are um and the community had questions for them and again kind of a tight timeline we really didn't weren't able to really follow up afterwards very much um but there were several good questions and we bring this back at some point um to discuss next steps as far as the marketing campaign goes and next meetings on 16. all right thank you any comments or questions on that report any resources we have a very short report we met uh february 21st at 5 30 pm um myself
050the full the poll committee chair of our full committee with the attendance others present were our superintendent senator schub director of business services michael williamson and director of human resources resources our wonderful margaret brady uh we had we went to the cassette agenda which we will be approving later in our consent agenda resolution so after going through that we wanted to close session upon finishing our business in closed session we reopened and adjourned so next month the meeting will be march 14th at 5 30 and i was going to if you want to add to that be my guest mark thank you i believe that we will be changing our starting time to five o'clock to accommodate another more information on that but please keep an eye out for another okay add services and services
051met on february 8th 7 30 at esc all committee members were present um the first thing on the agenda was a discussion about the safety plan this android tonight updated that so let's be redundant on that uh number two we had a instructional software uh inventory discussion and at that dave batali and bob logan provided an overview of the instructional software inventory that we use in the district the community engaged in discussion about current titles and usage through the lens of educational services i was noted by the group that additional details regarding usage versus costs potential redundancies and efficacy will be part of future discussions that head services and physical services need in the future uh the canadian administration acknowledge that there are multiple and very data points that tell the story regarding student performance
052and the impact of the structural materials and the technology behind that uh in addition to that we had a teaching learning report uh jenny and erin discuss the monthly teaching learning update including uh enrollment for 4k and at that point we had 114 from 4k with an estimated 15 enrolled on february 1st so that was a total of 129. is that is that right jenny okay and then we also had an outline of the staff development days at the elementary school they had day four of the responsive classroom training and at the rms and whs in the morning they have their building bridges once again where they meet with local community businesses and the goal of that event is to develop community partnerships between the watertown unified school district staff and the greater watertown community
053uh and then at uh in the afternoon rms and uh whfs had focused on avid and restorative practices as well and then uh there was a little uh update on open door counseling and it was reported that they were serving between 10 and 20 students two days a week is that about right jenny as well yeah okay and then i talked a little bit about the staff training that was on february 21st um the work day so that was the end of the agenda we returned at 8 58 the next meeting is march 8th at 7 30. tuesday tuesday march 8th did i miss anything sounds good any comments or questions on that report thank you very much and last we have planned thank you planning committee which meets bi-monthly alternating work policy committee um
054then on february 9th i was present as was committee member doug well david smith and katie nigerian um cassandra was with us tony came in via zoom for percentage of the meeting and then it was quite nice to also have zooming in with us uh on invitation our studer education representative melissa matarak honorazo matarazzo [Music] okay so we had two agenda items basically refinement and uh review of leading indicators as cassandra and karkavanik continue to work fearlessly and fiercely on refining those measures i believe how does this board see those refinements should we have it as an agenda item [Music] i'm sorry yes i think that would be useful to put it on i i think we should put that as an agenda item because there's been great improvement and a lot of really good
055hard work congratulations you know on that so uh we're really trying to continue to refine what our measures that we as a board can track we're also looking within that what is the we call it a cadence over the course of the year what measures will we be reviewing at what time so we're really beginning to understand how to manage the new strategic plan through the board that's meeting bi-monthly so um david katie um anything you want to add excuse me on that okay and then the other thing that this committee is continuing to work on is in support of the revision of board policy 8140 description of board committees we're reviewing what is the role of the planning committee we had a good discussion about perhaps we should expand beyond strategic planning that this
056committee could figure out a cadence to also check in on a few other activities um that involve the board and planning and that specifically relates to the board self-evaluation and our development and kind of where does that fit in how we're managing planning at a board level and also perhaps adding the board evaluation process not the actual evaluation itself but the process that are used if that's used for superintendent evaluation by the board so in the end after a pretty good discussion we are going to present to the planning i'm sorry the policy committee this revision within policy 8140 which would be reviewed at the march policy committee meeting we're proposing that the planning committee definition is planning includes work on the systematic long and short-term planning to improve the operations of watertown unified school
057district to work towards increasing student achievement and to advance the cause of education in the schools and communities it is the responsibility of this committee to develop and monitor the processes that the board will use for strategic planning board self-evaluation and boards evaluation of the superintendent so anything any committee member would like to add to that okay um and with that we adjourned it was right around seven o'clock next meeting for the planning committee is wednesday april 13th thank you comments or questions on that report thank you very much our next item up is the consent agenda resolution 9083 the consent's agenda includes our board meeting minutes as well as the committee summaries personnel staffing retirements resignations and appointments as well as the approval of bills and first and second reading of policies please note
058in this particular case there are no policies under consideration do i hear a motion on resolution 9083 second by jennifer seconded by steve or questions on the motion hearing none i'll ask for a roll call vote please paul okay paul being in london yes doug will yes tony arnett yes jennifer bocky yes tina johnson yes steve coffel yes katie nigerian yes david trader yes david smith yes and the motion carries next we have two resolution over action items the first is resolution nine zero eight four and this is the previously described list of budget drivers for our 2022-2020 budget process do i hear a motion on resolution 9084 so move second move by david seconded by doug comments or questions on the motion hearing none all those in favor signify by saying aye aye opposed
059and the motion carries and the last item is resolution 9085 it was also previously described furniture bid with a not to exceed amount and again an out-of-pocket limit for the district of ten thousand dollars do i hear a res emotion on nine zero eight five move by katie do i hear a second second second by tina comments or questions on the motion i have just a comment on it i appreciate what mike has done here it was a lot of work to get all this put together um i have just uh thought on it as far as replacing furniture if like we have 264 000 not to exceed i have tonight just an idea of that if there's some furniture that is usable in the classroom the teacher or their staff feels hey this is
060going to work for us to educate our children that there'd be some sort of uh reward for them somehow not to utilize that where they could use the money like just say a thousand dollar debts hey we're good with this one that we have so we're the district basically is saving saving the thousand dollars because we have the insurance money right now correct so then yeah we have two hundred thousand yeah and anything above that we have to turn in okay our receipts in essence to show that right okay it's just a discussion on this um so they don't need this to ask it's gonna work fine for them so my idea was to have the staff if they saved the thousand dollars that somehow they could have 50 of that money or some percentage
061go back into their classroom for other things that make their classroom more teachable with for their students in other words say we need every classroom has their budget in the high school where this is that yeah i don't need this thirteen thousand dollars worth of whatever i can if we don't spend that money that they get seven thousand five or six thousand five hundred dollars and other things that they could spend one time so the idea uh it's not that everyone i want to change this resolution yeah it's just there is a money is to replace not to add news there's some constraint as to how much of a wiggle room you could have in redirecting the funds to something other than the replacement of the furniture they're going to look for they're presented with
062a list of values of furniture that's going to be replaced it's why they don't just give the 208 000 up front so you get this 200 and now we need to see what you're actually doing to get the remainder by the way it's ten thousand i don't i don't mind the creativity of it i think you know just in the end it's it's ten thousand dollars so so if the classroom costs thirteen thousand and we get one classroom that says don't replace any of it i want this business and if that was feasible we wouldn't see a thirteen thousand dollar savings yeah we can replace it or we can you know i that's all i'm just saying yeah it's like when you get in the car wreck right hey i'm going to leave that bent
063like that i think the key difference is they happen in this sense declared it totally right so it's not just you get to walk away and do whatever you want if there's best part of the issues constraints okay well that was just my i liked your thinking though thank you for personal all right any other comments or questions on the motion hearing none roll paul vote please paul daniel yes doug will yes tony internet yes jennifer bakke yes tina johnson yes steve coffel yes kitten nigerian yes yes david smith yes and the motion carries this brings us to the second opportunity for public input again members of the public present in person or online may be recognized to address the board if you're here in person just raise your hand if you're online use the
064latest feature and we will recognize you at that time please give your name and address if you are making comments is there anyone who'd like to be recognized online for everyone all right then i'll hear a motion for germans second by jennifer ii by doug all those in favor signify by saying aye opposed and the motion carries and stand endure that's right just checking what's up