001everybody all right it's being a point of time and place to see informed presence I'll go ahead and call this meeting to order if you don't please rise and join me I pledge allegiance to the flag of the United States of America and to the Republic for which it stands foreign thank you then would you please take the role join internet here Mike Higgins here Lori Holland here Diana Johnson here Tina Johnson here David Schrader here David Smith here Doug will here Craig Whiteman here preview the gender are there any items we need to change or rearrange no not at this time okay and this brings us to the first of two times in the agenda for public input of their members of the audience either physically here or online that might progress the board
002at this time see anyone here nope anyone online all right then we'll move on to announcements and recognition slash communication first up for the high school student board representative Drew was not able to try to share this evening but he did provide some remarks that Mr Kerr is going to relate to us I'm not sure if I can do it through justice but I'll try my best it makes me feel a little younger so I think that's it all right this month at whs this week is World Language week organized by German and Spanish Honor Society the clubs are selling chocolates and bracelets to celebrate last week with student councils dude would be nice week students were greeted Monday with encouraging messages on posts notes like you've got this and nice shoes we've concluded with
003the naming of the staff members of the year is Gene Louboutins and this is Jen Deavers of the media center so shout out to them for all their hard work they were very obsessed that they couldn't be celebrated in front of the entire student body uh versus over I know I know they missed that so that was a little sad but this one's student riparians for the Watertown already Club are Karis Johnson Drew scheide and Laurie garberlin many German students took the national German exam last month Jack zelich earned a gold medal for scoring in the top one percent Nationwide Conor Oz also earned a gold medal and Brad Pitt and Abel and Clyde earned achievement awards students in the agriscience classes are starting to think spring planting has started the greenhouse as the weather
004has improved this month seniors apply to the many local Watertown scholarships reviewed by the scholarship committee the seniors will be giving their Scholarships in May at an assembly fall sports are wrapping up in boys basketball this month sophomore Calvin urchins free throw at no time left in Watertown one point up over the Beaver Dam golden beavers meeting them 61-60. girls basketball this month sophomore forward Alex Johnson scored 26 points and Junior guard Ellie DeMent added 17 to lead Watertown girls basketball team to a 64 to 44 point victory in the last game on the regular season watertowns boys swim team wrapped up the season within 11th Place finish at the Verona sectional future events coming up the end of trimester three is just two weeks away on Tuesday March 7th the Juniors will take the
005Statewide online ACT test the rest of the grades will not have school on that day the School Musical really blonde is happening on March 10th 11th through 12th the musical based on a popular movie according to Drew shed uh is very funny and filled with great music numbers um you would be able to see General in the performance um uh if you choose to go which is highly encouraged tickets are available now at goslingmusic.org Spring Fling renamed Winterfest is coming up this is a fun day held by many clubs at school and will include fun activities food and drink and arts and crafts thank you thank you next up we have an opportunity for board members who attended the State education convention to share anything that they learned or heard would like to go first
006okay um went to the State Convention that was held in Milwaukee I went last year as well and I really get a lot out of it um just because it's um really geared towards they I'm amazed at the variety of topics that they offer and just how relevant they are and so um I have a little summary here for you that I'm going to share um one of the the sessions that I attended was um a waspy superintendent evaluation framework um and they kind of went over like a process for continuous Improvement they stressed as far as um Wisconsin law um and being that I'm on the planning committee that was I think that falls into that umbrella there so I thought this would be helpful from that um under Wisconsin law it's like you
007have to do an evaluation the first year and then every third year needs to be in writing um must be based upon board updated written job description and the evaluation must include observations of performance and unscheduled observations um so they went through some of the details regarding that another session I went to was great districts team and Trust from boardroom to classroom um and so this I thought was very interesting um and just because one of the things they had said is that one million students have stepped out of public education and theirs was like because of the lack of trust so they talked a lot about um you know when you have a new superintendent and it's like hey we have one of those um you know what you can kind of expect as
008far as like the first year is navigating their leadership and understanding the district second year is putting teams and systems in place third year is execute and Implement change um so that I found helpful because that you know as far as like oh okay you know understanding what expectations things like that might be um and then they also talked about do three things and then you can expect community support and engagement and so I they talked about Community engagement parent engagement um and then that realm they talked about the clarity of superintendent rules and board rules um the second thing was shared vision for Student Success and the third thing was an accountability plan you know they went into details you know on each of those kinds of things um within that um framework of
009trust they also talked about being a collaborative Problem Solver versus combative problem finding and I found a lot of the things that they talked about too like good you know just reminders for myself and communication and how we look at things and and how we're working together um they talked about having the goals in a plan and monitoring and measuring the outcomes of like oh wow okay that sounds great um also as far as like speeding up trust as far as you give it away start off giving it away not from a Viewpoint of you must earn it um they also said um to seek a connection mindset and also they said a one-day Retreat will speed up Trust um I had to have two more sections here I think um they also talked about
010I went to a session on strategic plan demystified um because that's also part of a you know the section as far as the planning committee that I'm on to um and it was interesting because the things that they talked about like we have a strategic plan which was you know which is good but it also challenged me to kind of think a little bit differently about it um from the steps of like from the steps of planning process um and they you know this is their information I'm sure there's lots of different information and opinions out there um but as far as like they recommended like pre-planning and like a stakeholder driven process establishing a foundation Examining The District's reality written goals and objectives and then um the board and administrative were coming together to
011be able to communicate to the community and the different stakeholders as far as progress and things like that are concerned what are you working on what's not maybe work in that kind of thing um and then I went to a section on um that is the question developing effective questioning techniques and so I thought they did a really good job in this kind of tied into some of the other sessions I went to as far as a judging mindset versus a learning mindset and so a judging mindset is more problem focused blame focused and a learning mindset is a little bit more open-minded help me understand tell me more like I found those phrases to be helpful as we're you know learning more about things um and something that I might have heard a time
012or two is assuming positive attempt intent in what are our choices um and just when you're talking about things using facts and timelines are just very helpful to be able to put things together and then they talked about governance as a leadership um as far as generating like what are board Norms um and having the like board evaluation process um but what I really liked in you know in this section and the section that I went to on life Readiness for the kids for the students is that they talked about this program that [Music] um so Empower you and they gave an example of a school district because they really wanted to work on shifting their you know they were focused on scores and mental health and and how is all that you know working
013together to be able to move the new needle on student achievement and so they said that they focused on student Mental Health what we have our Y and what we do and so as far as like what we have if the kids are well the community as well if the kids aren't well the community and the adults are not well either and so um then they went in to Define our why like what is the meaning of the higher goal and action steps like Equitable access for all kids um how do you discern what matters most you know I know we've had some of those discussions as well um evidence-based accountability is the key um you know what do you know what do you have and this Empower you program um took a look as
014far as it's a mentorship type program where they pair kids up um they took like 25 students and they did a daily check-in through an app with this Empower you like counselor I think is what it was and they didn't necessarily focus on um like they didn't collect grades and assignments it was did you do your daily check-in and so through that it might have been like they found out they needed a skill in how to cope with a classroom situation and so they found that through those kinds of things maybe they need a calming type um technique or something like that to be able to know how to manage things with that they found that their grades and attendance um got better so it was just really interesting to be able to hear from
015some of those in the field experts as far as like okay we know we have you know like mental health for example but how do you measure that or what is it you know um those kinds of things and what are the outcomes and stuff so I found a lot of that that's super helpful I brought a little handout for everybody if you just want to pass these around um for each of the board members um as far as I just thought that this was this was something that they handed out they gave other resources and things like that so thank you Tina yeah other board members that wanted to share um I'll chime in I was only able to attend on Thursday I attended two different ones uh what Tina didn't elaborate on as
016how the entire convention was set up there was probably 200 room I shouldn't say 200 rooms about 50 that 70 different rooms and they could accommodate somewhere between five and 500 people uh the first one I picked was uh Title IX and transgender students and that one was standing room only not only with all 250 seats filled but there was 40 people up against the back wall uh I don't want to say that that was the most interesting topic because there was about 200 topics um Aaron was there with me at that one and I'm glad she was because we were able to debrief briefly afterwards and I can tell you this that the law regarding Title IX and transgender is very fluid it's being written and there is almost no way to do everything
017right but as every single law and new court case comes out there are plenty of ways to do it wrong so um that is my summary um I there is a very good um slide or a presentation that came with it that states every single statute every emerging Law Court cases Etc and they give very very detailed descriptions as to why it was ruled where it was ruled and how to interpret it so anytime somebody comes to you about a bathroom or a name change or should the parents be notified first of all besides reading all this stuff and trying to interpret it call heron she actually knows uh what how this stuff works and if you don't get an answer from her or you don't believe her I'd encourage you to find this presentation
018at the wasme website because it will more or less reinforce what she already knows um so don't take anything for granted and I'm not saying don't use common sense but we all know the court systems in America some things don't always make sense so that's my summary on that the other one I went to was secrecy of the business office or confidentiality in the business office that one was not well attended there was about 10 people in there and it really addressed things regarding HIPAA and minority or that Minority uh minor minor rights of uh students in what can and can't be shared with a school board with teachers Etc uh this was one um Sarah wasn't was she hired then I think she'd just been in her job this was early January I'm sure
019she was probably well versed on but I haven't had an opportunity to talk to Sarah about what I learned there but that one was not as intriguing but I'm sure just as important because we can get sued for that too all right anyone else sure Doug I was Delegate for our board so I got the opportunity to go to the delegate convention which I will never do again that's true um I just felt a lot of the resolutions that were brought up which were way too many we had like 340 delegates there and there had to be 15 to 16 resolutions that dealt with a lot of stuff that was political so then there was a lot of conversation about that one way or the other just say like adding voting into our program voting
020rates to educate the kids ongoing where we already have Civics and government so adding that little garbage into that addition caused probably 45 minutes worth of discussion one way or the other so it got to be really long and I didn't get to go to anything like you guys around at this point about that but um I just by the time we're done we ran out of delegates that we didn't even have a forum they all left I was the last one I made it to the end way to represent Doug your vote you couldn't even vote on the end on resolutions because there was too many of them there was in the corner so they just I thought there was like the resolutions I think for being bored and what do we do to
021make our school better I thought there would be more resolutions like um you know literacy let's just say that one well here's a program that schools are using to better their literacy why don't we all use this program or some sort of it you know yeah every all of us every board well let's pick this other support and this one this one that one well it gets to be you would think that through the whole state that board the waspy would come up hey this program is really working at 50 of our education districts and maybe this would be something I was hoping there would be more of that kind of the help of our education system be better and it got to be more political side like guns on campus we already have those
022rules of guns on campus and then some of the schools have trap shooting so what do you do with that or archery in their in their bias programs that's a weapon so can you have that so that was another 45 minutes discussing something like that so I think they missed the mark sorry to be a downer to clean this I think the rest of the like I went to things like you did in other years and I really enjoyed enjoy it's good for a very very different and also Doug with your departure who's volunteered to do the delegates you guys can go experience it maybe even after this thank you all right thank you anyone else all right thank you other announcements and recognition um none at this time okay and we will move on
023to strategic discussion and we will talk about enrollment projections Sarah I believe online [Music] into the zoo and Tyler if we could also increase the you know so we can see that a little bit better okay um can you hear me great so this is the end enrollment protection that I shared with the fiscal committee um there are multiple different ways to project enrollment like we talked about in fiscal um this method is a method that the district has used in the past and it's called the cohort survival method and what it does is it looks at several years of past actual enrollment numbers and then figures out a percentage of how many students move from one grade to the next and then projects that forward for several years so using this method the um
024projection for next year is a head count decrease of 51 students which seems pretty much in line with what we've been experiencing in the district so it seems like it's probably fairly accurate that said enrollment really is difficult to project we've had some interesting years some outlier kind of years and so the actual number could certainly come in higher or lower than that but I think that this gives us a pretty good Baseline for budgeting and just starting to plan for next year I don't know if anyone had questions about that and again we did review this at fiscal this is something we look at every year it is one of course the key inputs into the budget process that's why we're talking about it now because what's going to happen very very soon did
025you start hearing about budgets and this is a key factor in that and I agree with what Sarah said in terms of the projections are in line with the last few years we do have that one outlier year of a big drop there from covid but prior to that year and after that year you see a similar General Trend it is simply representative of the community overall I was going to ask that Tony have we correlated this with any other demographics from Jefferson Dodge absolutely and how tight is the correlation with what we're seeing in Watertown with overall demographics of Jefferson Dodge as well as Wisconsin overall and obviously by age group we know Wisconsin's getting older so the fact that we're getting more seniors doesn't mean poorly and positively with less children but there's
026less child bearing families or less immigration of other families into Wisconsin Etc so in the time that I've been on the board I believe three times we have engaged an outside group to perform a population-based study and these numbers remain consistent with what was been the midline of those projections okay so it's a high correlation High correlation and again that what they look at is primarily birth rates yeah more than anything else but also looking at your census data in those particularly in the zero to five track those under a year old and up to five years that is your heaviest predictor of what you're going to end up with in terms of which population it is also we've also looked at this and compared it to the other schools in our community and I
027can tell you that most of the parochials have seen a similar drop there have been a few that have seen substantial gains because of aggressive campaigns that they've done but overall the parochial population has also declined in line with this and it is entirely in line with the overall census demographic trend for the Watertown area we choose while the overall population is relatively stable the age composition of that has shifted and continues to shift older and older and older so we end up with more in the 45 plus and fewer in the 18 and younger and that has been that way essentially since the Great Recession so prior to the Great Recession we were actually seeing a significant increase year over year in school-aged families and the Great Recession put a stop to that and
028we have not seen a recovery from that since um no thank you and I I was hoping that I don't say hoping that that was the case I'm glad that we've looked at that um only other question whether it be for Jared or for Sarah if we were able to do that again or or even in the past have we found the situations where we found communities or school districts more specifically that bucked the trend what are the school districts that are doing that are counter demographics so if you look at Wisconsin overall it is a tale of two districts there is a small group I'm going to say less than 15 of the districts provided by a number of districts that are growing and they represent communities that have been growing Sun Prairie you
029know all those things that you see a condom walk certainly you can't look at Pap's farm and and not recognize the huge amount of growth occurring in that community all the rest of us are seeing this and particularly the more rural you are yeah the worse it gets the worse it gets and so yes by again by number of districts the vast majority of districts in Wisconsin are suffering the same dynamic overall in Wisconsin it is less of an overall drop in school age but the population is Shifting to other areas is the net result so you have a high concentration of a certain group of communities that are winning and everyone else is losing there's one other Trend that is out there um and it's the rural school districts that for one reason or
030another have embraced some kind of immigration for instance Arcadia a lot of the immigration started there with the poultry industry Ashley Furniture then came on and started looking for those uh integrated groups to move in because they needed labor White Water same thing 127 new Hispanic students just this year in Whitewater so there are some school districts that are outliers in that regard where a population immigrant populations moving in uh and and being encouraged and welcomed and they're getting explosions to that regard okay I think there's still one thing in you know you obviously we care about what the future was like but in the in the past is that there has been stability that has come to this we had big classes that last year was kind of the last big class to to
031graduate uh and you kind of look at the data as it goes from year to year and we're actually are seeing some Headway on some classes on the majority of the classes and so forth so there is there is movement when you get into the data at a more granular level we go to the big picture well well and I didn't Dave so are there I mean we're decreasing but is the slowing is the decreasing slowly on any cohort well I mean you look at the even look at the cohorts and follow you know diagonally down as to what happens and you can see you know most of them this past year increased yeah whenever you see the survival rate above 100 percent that means there's some positive movement when it's below 100 then there's
032not okay and so you know you can you can take a look at you know where we're seeing some of those successes or some of those survival rates predicated on the last five years yeah five years um and then those are cast forward to the next five they'll say survival rates right it's also important to note for our district in particular that at grades eight and nine is particularly what you see in influx of students moving out of parochial into our schools so you'll almost always have an incoming freshman class at the high school that was larger than the eighth grade class because you have students moving out of Paro Fuel and into the public high school other questions or comments on this item again you will hear more about it further as we move
033through the budget process all right thank you very much thank you Sarah and we will move on to reports start with the superintendent's report okay um so here's our our report for February foreign High School Visual Arts Classics team took first place at Carroll University on regionals um it wasn't last Saturday it was Saturday before that but they also won first place in the art history quiz Bowl uh and um other first place prizes when you see that kind of achievement those are the kinds of things that we're talking about things that we like to show for and um it's a really good job um opportunities uh today I had the opportunity to meet with a bunch of regional leaders this photo was taken around two o'clock today um that's why I'm looking the same
034in that photo it was right in front of you um but uh what we did is we met with a greater Health foundations every child thrives initiative group and that's what we are and we met today to discuss uh our plan and strategies for moving forward of every child's rise if you want to know more about every child thrives and what we do I put a link there for you and this will be attached into our board minutes so that you'll be able to see that but you can go to the Watertown Health foundations every child thrives to see what we do there are a group of us that are organizing to look for uh and and meet more or with people around the second generation movement or hashtag gen 2. if you I want
035to learn more about that just let me know and I can send you some materials but there is an opportunity for us to meet with people in Washington DC on April 11th and 12th and so there's a group of us that are going to go down there learn more about that movement but also talk to some other funders and what I'm talking about funders I'm telling big funders who are looking for a community who has already a group of people together and are moving in that direction and we have a group of people together and we're moving in that direction so we're also going out there to shake hands and talk about the greater Health Foundation over the last couple of years over the last year and a half what we've really been specifically focused
036on and doing for every child thrives uh initiative in our community and seeing if we can get some more Regional dollars put towards Watertown those kind of really a neat opportunity I don't know that I wanted to share with you today other opportunities on February 17th on the middle school and high school teachers worked again with cc2 representative to do some piloting for illustrative math you have to remember that back on the I think it was 27th of December uh just before break no not 27th 21st 21st of December just before break um they also got together with season two and they kind of went through a sixth grade lesson well this is them now learning how to Pilot the materials uh and do that so I just want to share that opportunities moving forward
037we also had our um people from Ela meet with Aaron as well as Mary Jo Ziegler from sisa two to talk a little bit more about how to look at the gaps is between the standards of the ELA program at the high school level and figure out what our next steps are as they realign that curriculum and then also some important dates and reminders you can tell I'm doing a pitch for the Legally Blonde uh it's coming up on the 10th and uh through the 12th um I I don't know if I can share this but I'm going to I've got a special guest lined up to come on the 11th uh to view the program that happens to be our our state superintendent schools is coming we're gonna go for dinner and then I'm
038going to Legally Blonde and she wants to meet the cast and really be able to um you know meet with the kids see it and do all that so that's really pretty big deal I mean the superintendent of the state superintendent schools they got a pretty full calendar so being very choosy on this is the place that they want to come to celebrate the Arts and education I think that's that's going to be huge and I hope she can make it sometimes um our state superintendent signs up for things and then has to pull out last minute just because that's sometimes what politics does but I'm really hopeful that she'll be able to make it and be able to come in and see what our students can do um through that kind of a program
039um and also there's just the other dates up there just want to remind you that spring break is at the end of the month so that's going to shift our whole calendar forward a little bit and so um make sure that you take a look at the updates and take note of them and then also March 10th last day of the second trimester at the high school any questions um but one comment um tertiary to my involvement on this board I'm also on the Watertown Family connections board and we found out yesterday or on late Friday that uh lieutenant governor uh Sarah Rodriguez would be in town she toured the library this morning so myself Fred John the mayor Steph Curtis uh Carol quest uh Peg check I all the opportunity and she came here
040for a lot of the same reasons the people in Europe uh picture up there with every child tribes along with Kim and Tina and John Lang Etc from the Howell Foundation and the YMCA um lieutenant governor was here today to also visit Watertown so um that was just good information for people to know I got to shake your hand and then I stood in the far back and wasn't talked to the rest of the time so that's about what I expected but I was asked to attend so I did last last thing is just a reminder that um this month February is CTE month you have one more day tomorrow to thank a CTE person so if you haven't yet done so um make sure you see I can get around all right thank you
041any other comments or questions on that report okay and we'll move on to fiscal management okay fiscal management we had our our meeting on February 22nd um members were there also present was uh on the internet I'm superintendent first Stacy Regal and Sarah Duncan and supervisor of grounds Josh Cotter and also Domer was there okay so um first off we had the payment report I went through that uh a couple of committee members came up with some good suggestions uh one was to look at the Amazon account and all the purchases that are going through that just get a rough idea of the detail on that and then also uh the discussion was on Outsourcing some of our Educational Services to agencies in the area I want to get a little bit bigger uh better
042handle on all that whole policy and the procedures going there so we're going to look into that a little further um down the road here in the near future variance report just looked at that everything seems beyond pass there Sarah came up with a nice little summary of that everything seems to be in order on as far as our budget goes and the percentages that are going on expenditures over 20 000 we had a couple of them on the list actually there was three of them that came to mind and uh the one for uh so we're moving forward there's a resolution tonight for the Grant application the Wisconsin fast forward Grant application that Mr dommer is going to be probably I don't know are you talking about that tonight at all or no questions
043all right so it's on it's on a resolution tonight for a laser CNC table and then also we recommended a resolution for the bleachers at the RMS Middle School it was uh another one that was brought to the fiscal committee but we thought it was best to run that back through Educational Services committee it was a uh committee for children SEL curriculum so we thought that would be better to run that through there to make sure it's all what we want to do and when it comes back to fiscal we can throw that as a resolution and then there was a couple other ones that were on there that we talked about uh student enrollment we went through that tonight we had that at our fiscal meeting and then the budget process I believe Tony
044and um Dr Burke and David and Sarah I believe were involved in putting some um just some budgetary recommendations as far as what we're going to use for that assumptions um in our budget process going forward here so that was very great that they did all that work ahead of time so Sarah has some Direction and we have direction of setting our budget um HVAC update was good news from uh Josh on far as Echoes that we secured and came in at budget and um also it's on schedule so German was at 7 42. all right thank you comments or questions in that report okay then we'll move on to HR great we had a meeting at 5 30 p.m um Let's see we went through the we reviewed the um consent agenda as far
045as staff resignations retirements appointments so we do have um a resolution on that tonight um we also went over um administrator contract renewals there is there is a resolution for that tonight as well um we just kind of discussed from a little bit of an education piece just so that we knew as far as the administrative contracts those are every two years everything looked very standard as far as what was included with those things in it looks very standard as far as the resolution for this evening um we talked a lot about um our employee satisfaction survey um this is something that um is it's an employee satisfaction survey given through the company School perceptions to all of the District staff and um then we take that you know that data and then review it
046at the HR meeting and okay you know let's take a look at this what does this mean what do we you know what can we learn from this and what opportunities are presented in this and so um our discussion went around um the um last I think four or five years correct me if I'm wrong um we have had a custom survey that WSC like the HR I think committee had put together and so this company offers you can design a custom survey or they have a standard survey that they put out and so um a number of years ago there was a custom survey that um measured things that we were interested in since then the company has um done research and things like that come up with you know new and relevant um
047questions on their standard survey and so we took a look as far as do we want to go forward with the standard survey which the benefit on that is that we can compare data to other districts and things like that or do we want to keep going forward with our custom survey and so at the committee a lot of time was spent going through the questions and being able to meld things and stuff like that and so we sort we came up with um a standard plus survey I think is what we called it um which is on a resolution for tonight so we put a lot of thought into it what we went with uh we we really valued the standard survey questions that the company had come up with they research like this
048is what they do they're Professionals in this um but we also wanted to take some questions from our custom surveys that we would have that longitudinal data and the ones that we kept really revolved around things that we thought would be important to the board as far as student respect compensation and administrative leadership so um you will see that uh agenda or resolution on the agenda for tonight as far as approving the going forward with the employee satisfaction survey um we also talked about the negotiations planning process update um being that the um numbers for CPI came forward um and as a committee we're really looking for clarification of the process as far as to develop the salary proposal for the collective bargaining purposes we understand timelines May shift and that whole process has changed
049a little bit in the last few years and things like that but looking for um you know a process as far as board decision making and so superintendent Burke will work with the committee board leadership and the Director of Business Services and human resources to develop and communicate to develop and communicate a process for this year um then we discussed the employee Wellness committee update um Margaret has done a lot of really great work for us on this um it started out as something we wanted to take a look at in relation to having healthy people and how maybe that may impact um health insurance and premiums budgets those kinds of things um and so it's exciting it sounds like it's you know been put out there and there's um you know positive feedback regarding
050that so that will continue in this development stage and then um we discussed as far as agenda planning is concerned to potential future Pro topics for summer school um the employee satisfaction survey timeline which we will do in March um we're also looking forward to a legal presentation about the Contracting renewal and non-renewal process that will actually be taking place in April So for anybody who wants to be informed regarding that that will happen in April and majored at 7 33. thank you comments or questions in that report very well Educational Services sure so that meeting occurred on February 14th so all members were present plus a few extras um we talked about uh let's see the uh ell curriculum which is on the budget for tonight it is under 20 000 but it was
051Ester dollars uh hence it being brought forth per resolution uh got a pretty good update on the K-12 uh curriculum uh adoption review I encourage you to read that paragraph in full uh and in depth to make sure you're on uh boardwin and understanding on the timing of all that stuff there will be a pilot later this spring um and uh if you have any questions on that please feel free to ask Aaron or Diana when I'm included uh we discussed the Avid elective and as well as how does avid apply to the rest of the uh teaching and our our goal strategic and uh also how that ties into why core we will be revisiting Abbott again in future uh meetings and then uh lastly was just a bit of uh I hate to
052just say administrative uh uh detail which was just the renewal of the Endeavor Charter School uh Charter The Five-Year renewal which has been done uh well I think it's been renewed once and this is the second renewal right so the third this is the third renewal [Music] third five-year period second renewal um and that was a recommendation to be brought forth uh here as well which is a resolution as well um and then uh we concluded and the next one is a short circuit because of the pulled up board meeting so that will be next week any questions and once again I encourage you to fully understand the K-12 adoption timeline and ask Diane or Aaron if you have any questions on that can I just say that one day there are a couple of
053times sensitive items that I think wouldn't necessitate inclusion on the mark seven uh agenda that's actually David um we do have the Second Step uh SEL Creek alumn that Doug had mentioned that came came out of fiscal and services and then the eCampus International enrollments there's some developments here that I think we need to discuss uh in terms of agreements with llc's that are internationally based and um I you know I developing these agreements with legal language and I just want to make sure that folks have a chance to look at this and we have a chance to discuss what that what that is I mean obviously it's an ed Service meeting that's where it's going to start but there's going to be a lot of legal and fiscal aspects of that in order to
054be responsive and quick can we is there anything else that we need to do uh Dave to make sure that we can do this quickly as opposed to waiting for three Cycles to get to a decision right I mean I've laid a lot of the groundwork already so it's just going to be a matter of fact things like our tuition schedule um just what's happening and the rate of which is happening I think there's a real opportunity here for the district to um dive into new markets uh and so um there are things that we're currently doing the difference here is that we would potentially be directly Contracting with these llc's and that's kind of a new thing for us so like that means uh we're invoicing you know um and uh doing things that
055uh to this point the U.S University Pathways has been kind of an intermediary for us um they're the group that you recall last year we partnered with who brought us students we had a unique connection with them nobody else in the state is doing this and I think that's an important distinction to make too so we have a chance to build on that but what we're seeing now are families independently reaching out to eCampus and saying hey we want to bypass some of the you know the middle entanglements and that work directly with you if we can and so that's the new the new development and or entering into those kinds of agreement Generations I want to make sure you're aware so that we're prepared to do this as we have been but at a
056broader scale so okay the other the other thing I just mentioned too our under Hesser updates we have some time sensitive matters with respect to uh e-rape application for our Network infrastructure and upgrades so we'll talk a little bit about that as well we have a chance in March April we have the K-12 map recommendation and advanced learning program update so a lot that's going on there as well so sorry yeah I'm glad you made sure that we covered I I like a full room when we have that meeting so now you just wet the whistle of everybody to show up yeah so all right thank you where is that uh I think oh that's one thing I mean it's not that we're not going to rotate um when it's appropriate but we're going to
057try to have those at Services meetings more often than not in this building and uh attendance May dictate the conference room uh if there's something topical or or that that really benefits us from being at Webster Douglas or Lebanon or the high school we'll move out to those locations for tours just to make sure we get some Hands-On and boots on the ground but uh We've we found or at least I found that competing with the bell schedule Lori and I standing in the hallway waiting to get with all the students um announcements in the comings and goings and it just and then the uh AV and I.T it just makes it a more efficient meeting to have it in this building um but that doesn't mean we won't move it elsewhere but it won't
058rotate nearly as often as what it used to so unless it's posted otherwise Dave I always complaining none of those topics benefit from being in a particular building Doug so I would say that it would likely be here all right questions or comments on that report thank you policy sure uh policy met on February 15th uh the workflow for lack of a better word we don't have a policy on how to conduct a policy meeting so I'll just call it workflow um is continuing to work well for us um the first item up was for discussion which was a policy that Diana Johnson had sponsored and that was grading systems and reports the discussion on that are in your meeting minutes and that will be moving to a major revision for the next meeting in
059April then there were two for a major revision uh one was the anti-bullying policy sponsored by Lori Holland and then the 5105 class size sponsored by Jared Burke uh those were both discussed after some additional revisions I believe on the major revisions in Lori and Jared correct me on that that one is not up for first read tonight we had a couple of small things that we had put in there did it make the first read so I got it back from the attorneys okay we're gonna try to get the attorneys in if we could get it in today we would have but in a short tier of time period I haven't had a chance to see if there was any substantial changes or not if there are I think we should review those at
060policy before it comes but if there's not then we'll bring it to uh Monday or excuse me marches okay yeah thank you I forgot that uh we we more or less have um put forth the we agreed with everything that Lori had done with some small changes but we wanted legal to review it and due to the short time period couldn't get it into a first read tonight uh waiting on legal's review uh class size uh we discussed it at length and then Jared to do a little bit of homework on that and bring it back again for another uh discussion at the next April meeting all the ones for first read tonight um are all minor revisions and um the the two noted uh so those are in for resolution tonight on minor revisions
061and then I'll just note that the next one for discussion is 5330 sponsored by uh Tina and that's for extracurricular activities and then after that uh Craig is in the queue for uh some of the policies that were approving tonight the minor revisions for those policies but we'll take those back up for full discussion I believe in June um and that's 52 30 through 5240 uh predominantly having to do with retention and uh graduation um and the next meeting is on uh April 12th thank you comments or questions in that report all right and Doug is anything you want to cover in a plan you didn't have a plan right if you want to do a preview of the forthcoming hi Angela please I can tell you um that uh at that meeting Doreen Dempsey's
062gonna be here and uh she is going to take the opportunity to interview uh the members of the committee and then the other board member uh as part of the communication audit to use as a um you know a group that she's going to interview so a good part of the meeting will be her going through that interview process with you to gather information to inform the audit so that's gonna be the major part of that meeting um so if anybody any other board member wants to come be part of that interview process that's going to be available to you all right thank you foreign to the consent agenda resolution 9178 the consent again includes the board meeting minutes the board committee summaries under stacking includes resignations retirements and appointments there would be approval of
063bills and first and second reading of policies tonight there are first reading the policies as noted but there are no second readings do I hear emotion on the consent agenda resolution 9178 who by Tina is there a second second Ed by Craig comments or questions on the motion hearing non-roll call please Craig Morgan yes dad will yes David Smith yes David Schrader yes Tina Johnson yes Diana Johnson yes Lori Holland yes Mike Hagins yes Tony Ernest yes and the motion carries next under our action items we have resolution 9179 this is purchase of English language learner and dual language materials as previously discussed from Ed services do I hear a motion on so I'll move by David Schrader do I hear a second second by Lori comments or questions on the motion hearing none roll
064call vote please Tina Johnson yes David Schrader yes David Smith yes Doug Wells yes okay Craig Workman yes Tony Marinette yes Mike Higgins yes Lori Holland yes Diana Johnson yes and the motion carries next is resolution 9180 this is the renewal of the Endeavor Charter School contract another five-year term do I hear emotion Al seconded by David Smith comments or questions on the motion again this was disgusted at services hearing none all those in favor signify by saying aye aye opposed and the motion carries next is resolution 9181 the employee satisfaction survey again as discussed in the HR report do I hear motion on 9181 by Tina second by uh comments or questions on the motion what what brings a survey as a resolution to board so the criteria that brought it here yeah the
065prior survey was also the questions as a group were approved by the boards that felt appropriate since we're changing the questions to make sure there was board approved lessons so when when do we when do we approve surveys that are sent out by the school district and when don't we an add one I can recall in previous instances when it is a board initiated survey it has been approved by the board when it is Administrative level survey it has typically not had the same level but again this was a poor initiated vehicle in its beginning and that's why it sat with us this is the only one that the board holds is on an ongoing basis yes in Prior instances we have done surveys prior to for example doing a referendum in which case that
066also was approved by the board it's a fair question uh one that you know we also talked about administratively because I'm not used to that being a product of you know this the surveys always getting approved by the board but it's good to hear the difference Margaret so in 1819 we switched the contents of the survey itself to and also started using School perceptions at one point that was there was a board decision to start using that format and then in subsequent years since adapting that format I always bring a timeline to the HR committee to say here's the survey here's the timeline and then the um just just didn't get it out there in terms of the HR committee knowing what we're doing in the HR world operationally but this is a new survey
067news survey question which we had uh we had sampled both the Old and the new were published in the HR committee United States I do have one more comment if it's appropriate there are school districts that do have a policy on surveying they tend to outline what we're seeing here which is if it's a board directed survey those get approved by the board and if it has um content that students would be taking that the board um like the yrbs or something like that um sometimes Sports want to see those because of the political nature of what might be asked of a minor and so sometimes they identify those that are you know kind of that would be in that kind of Realm are you sponsoring that sounds like a point no I I was
068volunteering yeah we're through June right now I'm sure we could pull it up in August all right any other comments or questions on resolution 9181 during another all in favor signify by saying aye aye opposed and the motion carries next is resolution 9182 these are easements at Douglas ensures Elementary School for TDS Telecom do I hear emotion moved by Craig is there a second by David Schrader comments or questions on the motion hearing none raw CUO please yes Tony Arnett yes Craig Wortman yes Doug will yes David Smith yes David Schrader yes Tina Johnson yes and the motion carries next is resolution 9183 this is the approval of the Wisconsin fast forward grant for the purchase of Education of equipment for the technical education program do I hear a motion on 9183 moved by Doug
069second by Diana oh hi oh Mike sorry oh yeah comments or questions on the motion and this was discussed at fiscal so just to discuss the pistol this is to receive the grant that will then take a stage to go and get firmed up bids for use of the table that will then most likely have lesser dollars a touch for that so it's okay yeah yeah thank you this is for the grants the purchase will come all right any other comments or questions on the motion hearing none rockable please David Schrader yes David Smith Doug will yes Craig Wharton yes Tina Johnson yes Diane Johnson yes Laurie Holland yes Mike Higgins yes Tony you're not yes and the motion carries next is resolution 9184 purchase of Erica bmk 1000 pool boiler from technique mechanical do
070I hear a motion ruled by Tina second seconded by Mike and as discussed at fiscal comments or questions on the motion hearing of the boiler replacement on past discussions was this a new break that needed to happen I mean that not needed to happen but needed to be replenished so this was not something that was a known bad actor no it's newer this fall um both of them aren't in very good shape boiler number one this is what I'm going to determine is number one add some fixes and is running okay foiler number two we okay and the status of the city's participation is still up in the air yes um technically we have an agreement with them um that shared is a shared cost agreement uh on the pool we are discussing back and
071forth uh some of the shared costs that have been billed uh prior to from the school district and whether or not those need to be billed or needed to be billed and this may be one of those things where if the school pays the whole cost at this point in time maybe we can stop here start the Slate clean and talk about what the new shared costs are going to be as you move forward because there has been some question about how much Staffing we've built to the city in the past whether or not that confines or conforms to what they believe should be the amount of staff you needed and everything else so we're working through a process and it's on a positive note for us to be talking about that we talk about
072that and a lot of other things that we share we'll be working with the parks and rec on their agreement coming up and you know so um I would say that this one is probably going to be 100 on the school district as one of those good faith uh tools that we're going to be talking about back and forth so all right any other questions on the motion please yes Tony Arnett yes Craig Morgan yes that will yes David Smith yes David Schrader yes Tina Johnson yes Diana Johnson yes Lori Howard yes and the motion carries and our last resolution for this evening is 9185 purchase of intercal telescoping bleachers from the Goodson company this is for the Middle School do I hear a motion it's over by Craig second second seconded by Mike comments
073or questions on the motion and again this is in coordination with replacement of that floor as well so enjoy the two do go hand in hand you know go run all bleachers on top of a new floor that's the new floor have a schedule or yes all right so the comments or questions on this motion then roll call vote please Doug will yes Craig Wharton yes yes Lori Holland yes Diana Johnson yes Tina Johnson yes David Schrader yes David Smith yes and the motion carries this brings us to the second portion of our agenda where people may address the board if there's anyone present here that would like to address the board okay anyone online [Music] all right I did not capture any items during our discussion for future uh board meeting agendas so therefore
074I will entertain a motion to adjourn so more by Mike is there a second second by Tina all in favor signify by saying I I opposed we stand to turn